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2022, 05-10 Formal Meeting MINUTES City of Spokane Valley City Council Regular Formal Meeting Tuesday, May 10, 2022 Mayor Haley called the meeting to order at 6:00 p.m. The meeting was held virtually via Zoom, and also in City Hall Council Chambers with Council and staff attending in person. Attendance: Councilmembers Staff Pam Haley,Mayor John Holunan, City Manager Rod Higgins, Deputy Mayor Erik Lamb,Deputy City Manager Tim Hattenburg, Councilmember Bill Helbig, Community&Public Works Director Laura Padden, Councilmember Chelsie Taylor,Finance Director Brandi Peetz, Councilmember Cary Driskell, City Attorney Ben Wick, Councilmember John Bottelli,Parks,Rec&Facilities Director Arne Woodard, Councilmember Gloria Mantz, City Engineer Chaz Bates, Planning Manager Adam Jackson, Planning/Grants Engineer Mike Basinger,Economic Development Director Christine Bainbridge, City Clerk INVOCATION: In the absence of a pastor, Council, staff and members of the public observed a moment of silence. PLEDGE OF ALLEGIANCE Council, staff and the audience stood for the Pledge of Allegiance. ROLL CALL City Clerk Bainbridge called the roll; all Councilmembers were present. APPROVAL OF AGENDA It was moved by Deputy Mayor Higgins, seconded and unanimously agreed to approve the agenda. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS: n/a COMMITTEE,BOARD,LIAISON SUMMARY REPORTS Councilmember Wick: said he attended the Chamber of Commerce's business showcase;that at the FMS1B (Freight Mobility Strategic Investment Board)meeting,they were preparing for their annual retreat in June; said they will be discussing truck parking issues as well as how to better move freight out of the Seattle area; said that AWC (Association of Washington Cities) asked him to help chair the Large City Advisory Committee. Councilmember Woodard: reported that today he attended the 34`h annual Law Enforcement Memorial held at the courthouse; went to a Growth Management Steering Committee of Elected Officials meeting where they worked to simplify their policies. Councilmember Hattenburg: said he also attended today's memorial;had a meeting with the STA(Spokane Transit Authority) Planning & Development Committee; said the surveys show interest in having a park and ride and bus routes in the Argonne area; said the STA total project cost will be approximately $7.7 million and they hope to wrap it up in 2024, and that they also will add routes to Amazon. Councilmember Peetz: stated that she attended GSI's(Greater Spokane, Inc.) State of the City,and that the Spokane Mayor is working on a homelessness plan, part of which includes the relocation of the House of Charity out of the downtown area, so they are looking for a site which could hold over 300 people; said the plan is for a 24/7, low barrier shelter; said she also attended the Business showcase where she got to meet several new businesses;spoke about the Spokane Police Department's statistics about crime, drugs and the courts; mentioned Spokane City's Mental Health Task Force and of the regional collaboration;and that she attended last night's candlelight vigil as part of the law enforcement memorial. Council Meeting Minutes,Formal: 05-10-2022 Page 1 of 7 Approved by Council: 05-24-2022 Councilmember Padden: mentioned the Valley Chamber's membership report shows they have reached pre-pandemic numbers; said they launched a new website; spoke about the Spokane Valley Tech Facility; said that Liberty Lake had several announcements including a zone change on the Meadowwood Tech Center;said that they have partnered with Greenstone concerning upcoming development with retail on the bottom floor and residential on top. Deputy Mayor Higgins:reported that he attended the Clean Air Agency Board meeting where they reviewed the new public comment rules adopted by the legislature; said this was the first meeting in person at their new place in Airway Heights;that the focus of the meeting and workshop after was finances as they haven't raised some rates in some cases in more than ten years; he also attended the Aging and Long Term Care meeting where they too reviewed changes in public comments in accordance with the Open Public Meetings Act amendments; and that they will have a voucher program for seniors to help with purchases at farmers markets. MAYOR'S REPORT Mayor Haley mentioned the STA performance measures from last year to this year and that they performed well;that STA had the free pass through the summer for kids up to age 18, and that they will be re-doing a few routes to help kids get to school via STA bus; said the bus to Amazon is likely going to happen toward the end of August;said it was mentioned that property crimes haven't gone up much but that she sees almost daily, cars having been broken into. PROCLAMATIONS: The following proclamations were read: Lemonade Day received with thanks from Mr. Lance Beck from the Chamber of Commerce; Police Week, received with thanks from Chief Ellis; Lupus Awareness, received with thanks from Ms. Karen Gallion; and Mental Health Awareness received with thanks from Mr. Phil Tyler with the Mental Health Task Force. GENERAL PUBLIC COMMENT OPPORTUNITY 111: Mayor Haley explained the process, then invited public comments. Mr. Dan Allison, Spokane Valley: told a story about him getting food to the homeless pavilion, and of the conditions of the area, as well as some comments from one of the homeless individuals. Dr. Mamie Rorhohn, Spokane Valley Performing Arts Center: said the ARPA funds would provide a great opportunity; said the land is already purchased and the project is within Spokane Valley borders; said they didn't have a season in 2020 due to Covid, but had a modified season in 2021; said she is working with the County also for a $1 million grant; said her initial request was $500,000 which could be put toward construction, and said if there are any remaining funds, she would be grateful for consideration. Mr. John Harding, Spokane Valley: questioned the public notification process when a subdivision is installed in a neighborhood and mentioned Desmet; said the only people contacted were residents of two corner houses; mentioned a short plat doesn't have a designation of feet concerning notice; said citizens need to be aware of projects and it would be helpful to expand the contact area to give more citizens notice. Mr. Renault Patrick Evans: gave a little of his background; said feels we need to do more to preserve the land and the natural beauty, and suggested halting land development; said that growth should be balanced with natural beauty and resources. NEW BUSYNESS: 1. Consent Agenda: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion:I move to approve the Consent Agenda, a. Approval of Claim Vouchers on May 10,2022,Request for Council Action Form: $2,677,681.96 b. Approval of Payroll for Pay Period ending April 30, 2022: $589,115.83 c. Approval of Council Meeting Minutes of April 26,2022, Special Council Meeting d. Approval of Council Meeting Minutes of April 26,2022, Formal Council Meeting It was moved by Deputy Mayor Higgins, seconded and unanimously agreed to approve the consent agenda. Council Meeting Minutes,Formal: 05-10-2022 Page 2 of 7 Approved by Council: 05-24-2022 2.First Reading Ordinance 22-006 Comprehensive Plan Amendments—Chaz Bates After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Higgins and seconded to advance Ordinance 22-006 to a second reading. Mr. Bates went through the PowerPoint to explain the comprehensive amendments. Mayor Haley said there will be no public comments since a public hearing was previously held on this item. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. 3.First Reading Ordinance 22-007 Comprehensive PIan Zoning Map—Chaz Bates After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Higgins and seconded to advance ordinance 22-007 to a second reading. Mr.Bates explained that this is the companion ordinance to the previous agenda item. Vote by acclamation: in favor.' unanimous. Opposed: none. Motion carried. 4.Motion Consideration Potential Grants: Safe Routes to School;2022 Pedestrian/Bicycle—Adam Jackson It was moved by Deputy Mayor Higgins and seconded to authorize the City Manager or designee to apply to the Pedestrian & Bicycle Program and Safe Routes to School Program grants for those projects identified in the above table; i.e. S.Barker Road Corridor, Sprague Avenue to 4th Avenue for the Pedestrian & Bicycle Program, and S. Barker Road Corridor, 4th Avenue to 81h Avenue for the Safe Routes to School Program. Mr. Jackson briefly went over the background of this item, as noted on his Request for Council Action form. Mayor Haley invited public comments. Ms. Barb Howard, Spokane Valley: speaking via zoom, she stated her concern about kids trying to cross the street as one goes north on Pines. Mr. John Harding, Spokane Valley: spoke in general about reduction of vehicle lanes due to the addition of bike lanes. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. 5. Motion Consideration: Bid Award, Sprague Avenue Preservation—Gloria Mantz It was moved by Deputy Mayor Higgins and seconded to award the Sprague Preservation, Havana to Fancher CIP#0334 construction contract to Inland Asphalt in the amount of$2,639,999 and authorize the City Manager to finalize and execute the construction contract. After City Engineer Mantz gave an explanation of the project and bid process, Mayor Haley invited public comments. No comments were offered. Vote by acclamation: in favor: unanimous. Opposed.' none. Motion carried. GENERAL PUBLIC COMMENT OPPORTUNITY 121: Mayor Haley invited public comments. Ms. Barb Howard, Spokane Valley was signed up to speak via zoom, but due to technical difficulties, was not able to do so. There were no other public comments. ADMINISTRATIVE REPORTS: 6.American Rescue Plan Act(ARPA)Funding—Erik Lamb, Chelsie Taylor Deputy City Manager Lamb explained that this is an opportunity to further discuss the City's ARPA funding; that last week Councilmember Wick said he was contacted by Innovia that they have some kind of a function scheduled for May 16, so Council agreed to put this on tonight's agenda, as well as an opportunity to hear an update on revenue replacement. Finance Director Taylor noted that after performing calculations for lost revenues, staff determined there are no lost revenues at year end 2021; and the next time for calculations will be after the close of the books for 2022, which will occur during spring 2023. Ms. Taylor reminded Council that $250,000 has already been calculated for internal City costs and $750,000 for the Buckeye sewer project, leaving approximately $4.2 million that must fit within one of the categories other than revenue replacement. Discussion turned to the Innovia request of $2 million, and of the CLFR (Coronavirus Local Fiscal Recovery Fund) subcommittee's recommendation to provide $500,000; mention that the County voted to award $5 million, with allocations coming to Innovia from other sources. Councilmember Padden raised concerns of how much it will cost to implement their project in our community, where does the money goes, what percentage is administrative and what might go to public schools; concern with duplication of efforts on scholarships while there is a need to help students with childcare and housing; that enrollment Council Meeting Minutes, Formal: 05-10-2022 Page 3 of 7 Approved by Council: 05-24-2022 has been declining for the tech school,yet the school has more money on a federal level than they ever have had;that she has no doubt they are a good organization but she needs more details on how this project will be accomplished; mostly that she wants to know where the money will be going. Councilmember Woodard said this is a four-year initiative; and part of that is to couple with other organizations that have traditionally been given grants; that Innovia would disburse to others so it might make it simpler by giving to this organization; he suggests $1 million split over four years; and indicated that he too has high confidence in Innovia. Councilmember Hattenburg said he also feels the organization is well organized, will spend the money wisely, has very little overhead, feels $500,000 is something we need to do, and that they can coordinate with other nonprofits so there won't be duplication. Mr. Lamb mentioned the funds would be solely used for implementation and none of it would be for scholarships. Councilmember Wick said it seems this organization is trying to get groups to come together, and he feels this is an area that needs attention to get the kids back on track. Councilmember Peetz stated she also supports Innovia and is excited about some of their initiatives, and suggested they come before Council to give more information.There was ultimately Council consensus to set aside$1 million.Mr. Lamb said that staff will come back with further details to make sure Innovia meets all the requirements, and staff will come back for final Council allocation approval; and that he could see if Innovia would be willing to come before Council to give an overview. 7. ARPA Funds for Law Enforcement—Chief Ellis, Sgt.Bloomer Chief Ellis and Sgt Bloomer went through their PowerPoint slides explaining their requests for ARPA funds to support law enforcement. Sgt.Bloomer explained the objective statement,noted that the implementation of the Real Time Crime Center has started;that automatic license plate readers are installed along I-90 and elsewhere; mentioned the strategy to leverage technology; discussed a real time crime center including examples from other areas;said they are asking for$50,000 to hire a real time crime center project manager and said that Spokane County is also being asked to contribute matching funds; talked about pan-tilt-zoom (PTZ) traffic cameras with a $224,000 cost allocation and showed the areas on a map of where those cameras could be placed. He also discussed the automatic license plate readers and said that the cameras will provide the ability to locate and arrest known criminals; he noted no digital evidence will be retained without legal and lawful criminal justice purpose and the videos will overwrite every 14 days. Continuing to go through the PowerPoint slides,Chief Ellis noted that the$140,000 per year per detective option shown on slide 34, can be used to address gang violence issues and high level drug traffic. Concerning recorded traffic, Chief Ellis mentioned they also get input from school districts, and from the courthouse. City Manager Hohman acknowledged there is a lot of information tonight and recognizes Council will need some time to digest these before discussing allocations; he said he will work with Chief Ellis and Sgt. Bloomer to narrow some of the options and come up with costs we know will be able to be handled in the future. Mayor Haley called for a recess at 8:33 p.m.; she reconvened the meeting at 8:39 p.m. 8. Pavement Management Program—Adam Jackson,Bill Helbig, John Hohmnan Mr. Jackson explained that, as noted previously, the Street Sustainability Committee came back with four elements for further consideration,and tonight's discussion will focus on one of those, i.e.delivery options. Concerning the history of our maintenance contract, City Manager Hohman explained that as we moved away from contracting with the County and moved into our own street maintenance contract, there were several hundred thousand dollars of work that could be related to pavement preservation done through contract;which he said is still a bid contract, but it is now a unit cost bid,so instead of bidding on the actual project, companies would bid on the unit of work which would be split out into different categories; so it is a very efficient means for certain kinds of road work where no set of plans is necessary;what we are talking about here is use of the street wear fee money in a unit based bid; we didn't continue with that because about 10 years go Council was lobbied by someone from a different paving company, who expressed that it wasn't fair to include the extra work into the unit based contract that was with Poe Asphalt; so the policy direction given to staff at that time was to bid out everything. Mr. Hohman explained about shifting that Council Meeting Minutes, Formal: 05-10-2022 Page 4 of 7 Approved by Council: 05-24-2022 into the CIP process that would normally be reserved for grants; said this is a potential option in moving forward for a more efficient process for project delivery. Mr. Jackson went over the slides showing the different delivery factors including delivery time and staff time before and after the project, and design time.Mr. Helbig noted that the street wear fee for the pavement preservation is a good project to try to take to a unit cost contract; said staff is looking to do a pavement preservation contract similar to the existing multi-year pavement maintenance contract;that staff would be considering adding a second contract of that type, bid out as a unit contract price up to what we have allocated in the 106 fund for local street preservation,and manage that pavement with that type of contract rather than through the CIP group,which would result in significant time and cost savings. Mr. Helbig said we would likely do this as part of the budget consideration; and said staff is looking for Council input/feedback on moving forward on this type of contract to do local street preservation work. There was general Council positive comments toward moving in this direction and that they would like to see a second contract. At 8:58 p.m. it was moved by Deputy Mayor Higgins, seconded and agreed to extend the meeting up to an additional 30 minutes, or up to 9:30 pats. 9. CenterPlace Operations—John Hohman, Erik Lamb City Manager Hohman started by explaining that this started by Council asking for a discussion on fees; but that things have changed in subsequent months, including the resignation of the individual who was responsible for operating and managing CenterPlace;that we have had some discussions through the TPA (Tourism Promotion Act Committee)with some hoteliers who suggested the idea of looking at a third party or a private management company for the management of the facility; all of which led to thoughts about how is the facility currently operating, which is a natural precursor to a discussion about fees; including researching the potential if there might be an individual or company who might be interested in operating the facility. Mr. Hohman said in general,the facility looses about$400,000 annually; that the facility has a lot of capacity and is normally not booked to capacity. Mr. Hohman said through the connections with one of the hoteliers, staff contacted a potential company which operates a similar facility in the Salt Lake Area; said staff is also examining the definition of the facility and what does Council see as its use, whether that is a community center, conference center,or other ideas; so tonight is an opportunity to discuss these issues so that Council can determine what does Council want it to be, and what was the original idea for the facility,and whether Council wants to keep the facility as it is with an in-house management,or to go to an outside company or other options; and that staff did not want to fill the vacant position until we had an opportunity to discuss the issues with Council.Mr.Lamb added that staff is not seeking anything definitive on this issue,but tonight is an opportunity to gage Council's interest. Mr. Holman brought attention to the graphic showing that 60%of usage is meetings and seminars with other categories used for lesser reasons. After Council discussion of the issues, it was determined that Council would like to hear more information, is open to the idea of a private contractor,agrees it would be great if we could stop loosing money and have the building used more; mention from Councilmember Wick that he doesn't want a convention center but would also be interested to see how many nights/days it is used and what is the potentials for more rentals; comment from Councilmember Woodard that the senior center is not the most efficient use of that area, and most agreed that a third party could help us identify the uses for the facility. 10. Senior Center Agreement—John Bottelli Director Bottelli said that this agenda item is being brought forward at the initial request of Councilm ember Woodard. Mr. Bottelli then went over some of the terms of the agreement, as noted in his Request for Council Action form. Councilmember Woodard stated that buses do not go to CenterPlace and the Senior Center; and that anyone with a walker or a wheelchair has to go about 1,000 feet to get there; said if the Seniors Organization wants to grow,they need to be more centrally located where there is bus service; said there are about 27,000 people over the age of 62 in Spokane Valley and the organization has about 900 to 1100 members, said they should have 10,000 and a center should be full of activities and programs; said the seniors appreciate the organization and its activities but there is a limited number of people who can get there. Councilmember Woodard said past discussions included having the senior center at the library, but that is no longer a possibility; said that if a senior facility were somewhere in this general neighborhood Council Meeting Minutes,Formal: 05-10-2022 Page 5 of 7 Approved by Council: 05-24-2022 with available bus routes,there would be a tremendous increase and ease of access for the seniors; he said Council does not want to take away the Senior Organization's contract, rather, he would like to provide them with something better to meet their needs other then CenterPIace, because that part of the building doesn't meet the City's needs to rent out after hours, in an efficient way; said if 25%to 30%of the building is only used in one way,because of the set-up of the seniors,that part of the building is used very little after the time allocated for the senior center. To clarify, Mr.Bottelli added that paratransit does deliver a number of citizens to the door; and the fireside lounge is very busy on weekends. Councilmember Peetz said CenterPlace is a community center;that she is aware that seniors don't want to move but the previous agenda item showed that the building isn't being used to its full potential, so she's not sure why the seniors would be an issue; mentioned that 900 is a large number, that she would like to hear more from the seniors about what they think about this discussion. Councilmember Hattenburg agreed with Councilmember Peetz' statements,and said that he too would like to hear from the seniors. Councilmember Wick mentioned that the previous senior center building by Mission Park was in a bad state of repairs;that the senior center was a core element when CenterPlace was being discussed conceptually; said that space was designed for them, and if we want another facility, he is not sure we would have the budget to build another facility.To clarify,Deputy Mayor Higgins said Council is not talking about moving the senior center, but that this was brought forward in response to Council asking for information. Mayor Haley said she agreed that this conversation is not about that, but that every time this topic is discussed at a Council meeting, she gets calls from seniors who tell her they do not want to move; she said that we would never get even 50% of the eligible seniors at any senior center; and she agreed that 900 is a pretty good number; said they don't want to be in the library nor do they want to be on Sprague; that paratransit takes them to the door and some drivers even walk the seniors into the building. There was no further discussion. 11,Advance Agenda—Mayor Haley Councilmember Padden suggested adding Castle Park on the advance agenda to discuss the idea of changing that into single family housing,and a majority of Councilmembers agreed. Councilmember Peetz said she would like more information about noticing requirements when it comes to development, and a majority of Councilmembers agreed with Mr. Hohman's suggestion that staff include that information as an `info only' item on a future agenda. Councilmember Wick suggested a presentation about the County Wide Planning Policy goals and it was agreed to perhaps have such a presentation after July. At 9:30 p.m., it was moved by Deputy Mayor Higgins, seconded and unanimously agreed to extend the meeting to 9:35 pan. 12.Finance Department Monthly Report The Finance Department monthly report was for information only and was not reported or discussed. CITY MANAGER COMMENTS: Mr. Hohman extended congratulations to Officer Pratt as Lilac Festival's Officer of the year, and he also extended congratulations to Police Chief Ellis;said the NEPA(National Environmental Policy Act)process for the Pines Grade Separation Project is now complete and we can move on to picking up the rest of the right-of-way;he reminded everyone that there will be no meeting next Tuesday, May 17 as some members of Council are headed to Washington, D.C. Mr. Hohman also noted that effective June 1, we will not necessarily need to meet by zoom, and that more discussion on this will be forthcoming. And lastly, Mr. Hohman noted the employee appreciation lunch is tomorrow and he told Council if they have time, they are welcome to come and maybe offer some remarks. EXECUTIVE SESSION: 13.Executive Session: IRCW 42.30.110(I)(b),and(1)(g)] Acquisition of Real Estate; Review Performance of a Public Employee It was moved by Deputy Mayor Higgins, seconded and unanimously agreed to adjourn into executive session for approximately 20 minutes to discuss acquisition of real estate, and also to review the Council Meeting Minutes, Formal: 05-10-2022 Page 6 of 7 Approved by Council: 05-24-2022 performance of a public employee, and that no action will be taken upon return to open session. Council adjourned into executive session at 9:32 p.m. At approximately 9:55 p.m., Mayor Haley declared Council out of executive session, at which time it was moved, seconded, and unanimously agreed to adjourn. ATTES . )5444--Z Pam Haley,Mayor l hristine Bainbridge, City ClerI4 Council Meeting Minutes,Formal: 05-10-2022 Page 7 of 7 Approved by Council: 05-24-2022 SIGN--IN SHEET SPOKANE VALLEY CITY COUNCIL MEETING Tuesday, May 10, 2022 6:00 p.m. Regular Meeting GENERAL PUBLIC COMMENT OPPORTUNITY Citizens may only speak at one or the other,but not both General Public Comment Opportunities. THIS IS GENERAL PUBLIC COMMENT OPPORTUNITY 1 — THIS OCCURS EARLY IN THE AGENDA. SPEAKERS MAY SPEAK AT EITHER GENERAL PUBLIC COMMENT OPPORTUNITY 1 OR 2 — BUT NOT BOTH. YOUR SPEAKING TIME WILL GENERALLY BE LIMITED TO THREE MINUTES You may sign in to speak but it is not necessary, as the Mayor will afford the public the opportunity to speak. NAME TOPIC OF CONCERN YOU YOUR CITY OF RESIDENCE PLEASE PRINT WILL SPEAK ABOUT to)A1 At-1-4 5C),(2 / 7PFZe 5 ,Z4.eo adz y )(1 11-(9V-WA, 00/1.10_ Lib 14 N /MMg 'TX 5 i ni Pl.A f55'oes ri Please note that once in,ol'nwation is entered on this form, it becomes a public record subject to public disclosure.