2002, 11-26 Regular Meeting Minutes City of Spokane Valley
City Council Minutes
Trent Elementary
Tuesday, November 26, 2002 - 6 p.m.
City Council present: Diana Wilhite, Steve Taylor, Mike DeVleming, Gary Schimmels,
Rich Munson, Mike Flanigan, and Dick Denenny.
Staff present: Lee Walton, Interim City Manager; Stan McNutt, Interim Deputy City
Manager; and Interim City Attorney Stanley Schwartz.
Call to Order — Councilmember Mike Flanigan called the meeting to order at 6:08 p.m.
A quorum was present.
Invocation — Pastor Steve Farnworth gave the Invocation.
Pledge of Allegiance — was led by Councilmember Flanigan.
Roll Call — the Recording Secretary called Roll.
Approval of Agenda — Councilmember Diana Wilhite moved to approve the Agenda and
Councilmember Rich Munson seconded the motion. The motion carried unanimously.
Selection of Mayor — Councilmember Flanigan explained the process for selection of Mayor
and Deputy Mayor.
Councilmember Munson made a motion that the term of Mayor be for two (2) years;
Councilmember Steve Taylor seconded the motion.
After a brief discussion by the Council, the question was called by Councilmember Flanigan
and passed by a vote of 5-2, with Councilmembers Mike Flanigan and Dick Denenny voting
against this motion.
Councilmember Flanigan asked for self-nominations for the position of Mayor:
Councilmembers Mike DeVleming, Rich Munson, and Diana Wilhite expressed their interest.
Each gave a brief explanation of their desire to be Mayor.
Four (4) votes were received for Councilmember DeVleming; two (2) votes for
Councilmember Munson; and one (1) vote for Councilmember Wilhite.
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Tuesday, November 26, 2002
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Councilmember Flanigan declared Councilmember DeVleming as Mayor. Mayor DeVleming
took the gavel and presided over the remainder of the meeting.
Selection of Deputy Mayor— Mayor DeVleming opened the floor for self-nominations for
the position of Deputy Mayor.
Councilmember Steve Taylor made a motion that the term of Deputy Mayor be concurrent
with the Mayor's position (for a two-year term); Councilmember Flanigan seconded the
motion. The motion carried unanimously.
Self-nominations for Deputy Mayor were made by: Councilmembers Taylor, Munson, Wilhite,
and Denenny. Each gave a brief explanation of their desire to be Deputy Mayor.
Three (3) votes were received for Councilmember Wilhite; two (2) votes for Councilmember
Taylor; one (1) vote for Councilmember Munson; and one (1) vote for Councilmember
Denenny.
Interim City Attorney Stanley Schwartz announced the top two candidates for Deputy Mayor.
A second round of voting was held between Councilmembers Wilhite and Taylor.
Four (4) votes were received for Councilmember Wilhite and three (3) votes were received
for Councilmember Taylor.
Councilmember Wilhite was announced as Deputy Mayor.
Introduction of Special Guest and Presentation:
Linda Oien from Business Plans Inc. presented an overview of strategic planning. Her
company wishes to be considered when the Council sends out RFPs for strategic planning.
Public Comments:
Duane Schofield, 16317 East Main, Veradale. He represented the Spokane County Property
and Business Owners Association. Mr. Schofield expressed his concern about City roads,
planning, and transportation matters. He suggested contacting Dee Caputo, head of the
Trade and Economic Development for Washington State, and encouraged her participation in
these decisions as well as "free" grant monies that are available. He volunteered his services
for legal and engineering and congratulated the Council.
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City Council Minutes
Tuesday, November 26, 2002
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Council Reports:
Councilmember Munson said the Council is working hard. Councilmember Taylor read a
congratulatory letter received from Senator Maria Cantwell.
Action Items:
A. Consent Calendar
a) Approval of the Minutes of November 19 - A motion to approve the Minutes from
the November 19 meeting was made by Councilmember Flanigan and seconded by
Councilmember Munson, and was unanimously approved.
b) Approval of Claims — Mr. Walton reported there were none.
c) Other Miscellaneous Administrative Items — none.
B. Motions
a. Approval of Banking Services RFP — Mr. Walton explained the City will need the
long-term services of a bank. Councilmember Flanigan made a motion to approve
the Banking RFP and Deputy Mayor Wilhite seconded the motion.
Interim City Attorney Stanley Schwartz clarified some minor changes on the RFP.
Councilmember Munson noted he would like to get the materials sooner and this
will be arranged in the future.
Mayor DeVleming called for the question with unanimous approval of the Council.
Mayor DeVleming noted that RFPs would be sent to Valley banking institutions that
have made earlier proposals. Deputy Mayor Wilhite said the RFP should also be
sent to two additional banks.
C. Resolutions
1. RESOLUTION 02-01, EXPRESSING APPRECIATION TO THE SPOKANE
VALLEY INCORPORATION AND TRANSITION COMMITTEES
Deputy Mayor Wilhite made a motion to approve this Resolution and
Councilmember Taylor seconded the motion.
Stanley Schwartz explained the purpose of the Resolution, which expresses
appreciation for the efforts of those helping on the Incorporation and Transition
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Committees. It further provides for the acceptance of the Transition Committee
reports and allows the City Council to seek information and presentations at
future meetings. Mr. Schwartz noted the Mayor will issue certificates of
appreciation to those serving on all committees.
Mayor DeVleming called for the question. The motion was unanimously
approved.
2. RESOLUTION 02-02, EXPRESSING APPRECIATION TO ALL COUNCIL
CANDIDATES
Councilmember Flanigan made a motion to approve this Resolution and
Councilmember Gary Schimmels seconded the motion.
Deputy Mayor Wilhite recognized those Council Candidates in the audience:
Deanna Hormann, Don Kachinsky, Ed Mertens, and Rico Reed.
Mayor DeVleming called for the question. The motion was unanimously
approved.
3. RESOLUTION 02-03, EXPRESSING APPRECIATION TO REDWOOD
PLAZA FOR USE OF INTERIM OFFICE SPACE AND EQUIPMENT
Lee Walton commended Redwood Plaza on the use of their facility and office
equipment at no cost for an interim City Hall.
Councilmember Taylor made a motion to approve this Resolution and Deputy
Mayor Wilhite seconded this motion.
Mayor DeVleming called for the question. The motion was unanimously
approved.
4. RESOLUTION 02-04, ACCEPTING THE OFFER OF FINANCIAL
ASSISTANCE FROM THE CITY OF LIBERTY LAKE
Councilmember Munson made a motion to approve this Resolution and
Deputy Mayor Wilhite seconded this motion.
City of Liberty Lake Mayor Steve Peterson gave the Council a few words of
advice: Cities work well together and appreciate your friendship and the City of
Liberty Lake looks forward to a long and lasting relationship to lead the
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City Council Minutes
Tuesday, November 26, 2002
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direction of the City. He presented the Council a check for $50,000 to help start
the City.
Deputy Mayor Wilhite thanked Mayor Peterson for their generous offer.
Councilmember Flanigan thanked them for the use of their sound system.
Mayor DeVleming called for the question. The motion was unanimously
approved.
5. RESOLUTION 02-05, ESTABLISHING THE TIME, PLACE AND DATE OF
REGULAR CITY COUNCIL MEETINGS AND PROVIDING FOR THE
POSTING OF THE AGENDA
Mr. Walton explained that City Council meetings will be established every
Tuesday of each month and that the public shall be notified. Notifications of
meetings include the local newspaper, Opportunity and Veradale Post Offices,
Valley Library, City Hall, and interim websites. Mayor DeVleming stated that the
designated City Council meeting location is the first floor meeting room (across
from City Hall offices) in Redwood Plaza, unless otherwise stated.
Councilmember Munson noted for the Record that this does not preclude the
Council from meeting in other locations.
A motion was made by Councilmember Denenny and was seconded by
Councilmember Munson.
Mayor DeVleming called for the question. The motion was unanimously
approved.
6. RESOLUTION 02-06, ADOPTING CITY COUNCIL RULES OF
PROCEDURE
Councilmember Munson made a motion to approve this Resolution and
Councilmember Schimmels seconded the motion.
Interim City Attorney Stanley Schwartz explained the process for the Rules with
some minor clarifications. Mr. Walton requested these Rules be adopted.
Mayor DeVleming requested that Section 1.8 be changed or deleted regarding
the seating arrangements of the Councilmembers. Councilmember Munson
seconded it. Mr. Schwartz suggested the Council delete Section 1.8 and
approve this Resolution.
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City of Spokane Valley
City Council Minutes
Tuesday, November 26, 2002
Page 6 of 7
Councilmember Taylor made a friendly amendment to delete Section 1.8 and
approve the Rules; Councilmember Munson seconded this amendment.
Mayor DeVleming called for the question. The motion was unanimously
approved.
City Manager and Staff Reports
Lee Walton said that City Hall now has telephones and email will be soon. He suggested the
Council hold a study session on Thursday, December 5, from 6 PM to 9 PM in the first floor
meeting room of Redwood Plaza. The Council meeting on December 3 would be adjourned to
December 5.
Interim Deputy City Manager Stan McNutt plans to hold a Council Seminar on December 7. It
was decided to start the Seminar at 7 AM until approximately 1 PM in the Executive
Conference Room on the second floor of Redwood Plaza. This Seminar will be an open public
meeting. Councilmember Taylor moved that the Seminar be scheduled for Saturday,
December 7, and Councilmember Munson seconded the motion.
Councilmember Munson wished to discuss the logistics of a Strategic Planning seminar;
Councilmember Denenny suggested adding it to the Agenda for the Work Session.
Mr. Walton indicated he would like to field all calls for Council participation on committees
they are being asked to serve on.
Mayor DeVleming announced City Hall's phone number, 921-1000, and fax number,
921-1008.
Public Comments:
Tony Lazanis, 10625 East Trent. He would like to see a mandate rule on the super majority
and would like to see it prevail. Mr. Lazanis congratulated Mayor DeVleming and Deputy
Mayor Wilhite.
Philip L. Rudy, 10720 East Foothill. Mr. Rudy called the Council's attention to Resolution 02-
01, which expresses appreciation for the Incorporation and Transition Committees. He asked
for the Council's consideration that the widows of John Vlahovich (Valley Herald) and
Jim Osman (Senior Times) also receive a letter of appreciation for their husbands' efforts in
the city's Incorporation. Mr. Rudy commended the Council and wished them all well.
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City of Spokane Valley
City Council Minutes
Tuesday, November 26, 2002
Page 7 of 7
Next Meeting Date And Time
A motion was made by Councilmember Flanigan and seconded by Councilmember Denenny
that the next City Council meeting be scheduled for Tuesday, December 3, at 6 p.m. The
motion was unanimously approved.
Adjournment
Councilmember Schimmels made a motion to adjourn; Councilmember Munson seconded this
motion. All Councilmembers voted unanimously and the meeting was adjourned at 7:04 p.m.
Minutes Approved by:
. Q�
Approved on taeiry,k 3 , d
Mayor Mike DeVI:ming
A-2<WriA,
arm n Bosworth
Recording Secretary
A:\Minutes-11-26-02.doc 7
Business Paths gli 10••••
'Tow Partner in Success'
•
Sir aol 111E:g 3yailiiew ,
i I I
Presented to:
City of Spokane Valley
City Council
Presented by:
Business Paths
Linda Oien, Consultant
November 26, 2002
Strategic Planning: t
• Builds trust in leadership
• Creates a foundation of understanding
• Sets the direction and tone "Charting the Course"
Lays the Foundation By:
• Clarifying what the City stands fpr and b6tiaves in,-
• Determining what the future will look like
• Providing commonality_of purpose
• Takes into Consideration:
• Where the City is today
! • Where the City needs to be in the future I
e • Gaps between where the City is and where it needs to be
Establishes Direction By:
I°KU. - raN/N*a
.. I rd I n 11 W. • Clarifying priontles and focus
‘44141.r. • Defining key strategies
• Applying goals and objectives
s a
Business Paths, Nov cmhcr 21),2L I2
•
i
la& •
Why Should the City Council Consider Strategic Planning?
Current State St Plan' 5 Desired State
F-- -- \
Where the City is today: , The framework for moving Where the City has:
in
• Newly formed unison to where the City • Clarified the kind of City it will
need's to he
be
• City Structure:
-Recently elected City Council Set the direction and tone for
& new Mayor
the future
• Established the structure
-Permanent City Manager
-Administrative inistrative staff
• Prioritized strategies and
actions
• Understood roles and
• How the City will function: l responsibilities
-Committee Structure / • Shared ownership and
I
-Planning Process commitment
-Comprehensive Plan • Defined a process to shape and
manage future development
' -Growth Management and growth
-Services Infrastructure
�
__-------------1 —
-
3usiness Paths, Nns ember 26.2_1 412
I
What Strategic Planning Does
Current State Strateg�� Planning Desired State
Where the City is today: Provides the framework: Where the City has:
• Newly formed • Defines priorities and focus • Clarified the kind of City it will
• City Structure: • Serves as the basis for be
-Recently elected City Council decisions and actions • Set the direction and tone for
& new Mayor • Reflects Public interest the future
-Permanent City Manager • Comprehends Constituent • Established the structure ,
Administrative Staff interests • Prioritized strategies and
• May be used for future actions
-Ordinances budgeting • Understood roles and
• How the City will function: • Guiding tactical planning responsibilities
-Committee Structure and implementation • Shared ownership and
-Planning Process • Gauging progress commitment
-Comprehensive Plan • Addressing changing • Defined a process to shape and
conditions and needs manage future development
-Growth Management and growth
-Infrastructure ,
I
r - -- -
Business Palm,November 26.2002
Considerations As You Move Forward With Your Decision: I/'
Basic Strategic Task Force Planning Sessions: Strategic Planning Benefits:
Management Process:
I Time commitment: Commonality of Purpose
40 - 44 hours Clarity of Understanding
Task Force Develops the Possible homework Consistent Direction
Strategic Plan
Stakeholder/Constituency Needs Established Priorities
I Sound Decision Making
j Vision, Mission. Values Proactive vs. Reactive Position
Initiate Tactical Planning and
Implementation United Approach
Current State Assessment Collaboration and teamwork
- Environmental Scan
S.W,O.T. Ownership and commitment
Conduct Regular Progress - Demographics Forward thinking and planning
Reviews
Prioritized Strategies Financial Commitment:
Goals and Objectives $13,500.00
Complete Periodic Plan
Updates Next Steps ., lmemomend win te priced wee*
% 1
Business Paths,November 26,2002
The City of Post Falls
A-
Vision
The City of Post Falls will be a community recognized for its = L �
• Leadership and citizen involvement
• Quality services
• Educational opportunities
• Balanced and beneficial growth
• Healthy economic and natural environment
• Cultural diversity
While maintaining a small town atmosphere and quality of life.
Mission
The City of Post Falls mission is to provide leadership, support common community values, promote
citizen involvement and provide services which ensure a superior quality of life
Values
Community
Post Falls is a safe and secure place to live, work, and play, with a stable and friendly environment that
encourages citizen involvement
Leadership
Post Falls values leadership that respects differing views, models integrity, and implements community
goals
Environment
Post Falls is an environmentally aware community that preserves,conserves and appreciates its
distinctive open space, natural resources, habitats, parks and outdoor recreation.
Economic Development
Post Falls encourages economic development that safeguards the environment while promoting
community prosperity
Post Falls is a community for all people, offering diverse cultural and educational opportunities,with
varying land uses arid unique neighborhoods.
Accountability
Post Falls is dedicated to promoting fiscal responsibility, managed growth. responsive community
services, and an open and fair government.
} st
=Falls p'
'VOWS MVO!City-(Repro:Wad rd rirod with the City of Spokane Veiny Gay Couy:AI rnt Ole permcsacc or Writ l anon, 11-26-02)
INITIATIVE 1
Balanced Growth
Goal: Create an optimum (tax base that supports L.O.S.tvalue to the community)
balance of residential,commercial and industrial development
Objective 1: Use of Strategic and Comprehensive Plans to guide development
Objective 2: Integrate and coordinate partnerships
Objective 3: Enhance and encourage citizen involvement and input
INITIATIVE 2
Economic Development
Goal: Attract and maintain diversified commerce/clean industry with adequate living
wages and benefits.
Objective 1. Develop a marketing plan for Post Falls as a 'city'in cooperation with partnering
agencies
Objective 2: Promote enabling legislation that provides for economic incentives(enterprise
zones)
Objective 3 Support Urban Renewal initiatives
Objective 4: Develop strategies to assure adequate funding for Economic Development
INITIATIVE 3
Infrastructure
Goal: Establish a level of service based upon the values of the community and that
meets industry standards
Objective 1: Roads: Accelerate completion of the 5 year maintenance plan, complete a
Transportation Master Plan;complete 20-25%of five year plan every year
Objective 2: Sewer Increase priority of collection system for revenue sharing.
Objective 3: Water: Adequate flows and pressure for managed growth and fire service
Objective 4' Public Safety Maintain LOS comparable to the quality of life currently enjoyed
Objective 5. General: Maintaining staff and salaries at no less than 90%of regional figures
(competitive rates within regional marketplace)
Objective 6: Facilities: Develop adequate funding to assure adequate facilities
Objective 7 Ensure adequate funding to sustain delivery systems (objectives)
Post
..7:"Falls
'Idaho's River City"
(Pi+ttt and:hated*Oh r*C,ly at;{n1■xr_Valley Cdy Ctiont.:0 with the mnns5ron of Yoyar Lakin. 11.25421
1
INITIATIVE 4:
Collaborative Leadership
Goal: Assure City leadership that communicates and interacts effectively and
consistently with constituents and other agencies.
Objective 1 Enlist the support and input of appropriate partner agencies for the City of Post
Falls Strategic Plan.
Objective 2- Develop cooperative agreements with partner agencies to support the Strategic
Plan.
Objective 3: Develop a schedule of regular meetings with partner agencies to promote clear
communication.
Objective 4: Create strategies that assure regular communication and opportunities for input
from constituents of the community.
INITIATIVE 5:
Sense of Community
Goal: Nurture a growing sense of pride in our community that is enjoyed by all people
who visit, live, work and play in Post Falls
Objective 1 Develop and promote a town center concept that will include events in multiple
gathering locations.
Objective 2: Encourage citizen involvement and participation in the community through
support of civic groups and organizations.
Objective 3: Expand avenues of communication to ensure that citizens, businesses and
organizations are consistently kept informed about what is going on in the
community.
INITIATIVE 6:
Public Open Space
Goal: To ensure that open space and recreational facilities are provided and
maintained to enhance our quality of life in accordance with the values of the
community
Objective 1_ Establish a process that identifies resources needed to provide adequate open
space.
Objective 2: To review and develop strategies that increase recreational services in order to
serve a greater spectrum of the community.
Objective 3: Develop a long-range plan for recreational facilities.
Objective 4 To enhance communication with other partner providers.
Post
:falls
s
'Idaho's River City' "
tReotoducod.nd shared wfth the Cap of Spokane VON ON Cana with the pennomon of Mem Lefton.11.E
Business Paths
"row finfiner in Schk-W$M"'
Strategic Planning
Leading the Charge
!lb
P./Ia./Jell Avenue Sprolume,WA Mr' brannelipitthierninmarn -(509)482-3019
II
"If You Build If ...ft How You Benefit
Begin Mtn a Solid Foundation
''`5
Framework for %
Achievement The Planning . . . • Clarift,s what WO stand for
• Assesses where we are
• Identifies where we need 10 be
Strategies +Actions +Measures ' # • Priorit zes haw try get there
i MB i Assigns responsibility and
- aixcOnlabliity
F Establishes success measures ul
1 , Structure& -- • En ances leadership
Systems • I eases productivity
A ,. __ mpraves profitability_ __
Critical Few The Participants . - -
lncre' ed communication,
E. .•':r+ Strategies Goals Objectives —_ • Ea�r7 erp tion and involvement
} , collaboration and
A P lid ti G-.1 a Expan•.• ownership and
`� commitment
Desired Current Gap ' ,. • Improved forward thinking and
onsJr ratlens _;d Stale State Me$'sls planni I
___
A . _ , • Heightened Insight and
understanding
1 • Enha decision making
Values i f U .
Frlundauon Van Mission Guiding e___________,../Agi rini]Principles
sUaregic aria rancor Ft irimg 0 C'roiirhf,Selmer PAIR 1597 AV1Nit ismelAcf 1
-
Linda Olen,
Consultant
'Men make history and nor the other way around �n
parr s why(there is no leadership, socJety stands
soft, Progress occurs when courageous,s, skit f 1eaderS
seize the opportunity to change:rings kar the batter'
-Harry S. Truman