Loading...
Ordinance 22-013 Purchase Orders Vendors CITY OF SPOKANE VALLEY SPOI{ANE COUNTY,WASHINGTON ORDINANCE NO.22-013 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY,SPOKANE COUNTY, WASHINGTON,AMENDING SPOKANE VALLEY MUNICIPAL CODE CHAPTER 3.48 RELATING TO THE PURCHASE OF GOODS,EQUIPMENT, AND SUPPLIES,AND OTHER MATTERS RELATING THERETO WHEREAS, the City strives to balance efficiency and proper oversight of City funds through its purchase order procedure; and WHEREAS, purchase orders are currently required for the purchase of goods, equipment, and supplies when the costs exceed $1,000; and WHEREAS, the threshold expenditure amount was established in 2015 and an increase in the expenditure threshold to $2,500 would keep pace with City operations while also maintaining responsible oversight of spending;and WHEREAS, the City is authorized to maintain a list of vendors for the purchase of goods, equipment, and supplies with outside entities; and WHEREAS, Council approved Resolution 19-017 authorizing the City to contract with Municipal Research Services Center for use of their vendor, contractor, and consultant roster where allowed by City Code. NOW THEREFORE the City Council of the City of Spokane Valley, Spokane County, Washington, ordains as follows: Section 1. Purpose. The purpose of this Ordinance is to increase the cumulative cost that requires the use of purchase orders from $1,000 to $2,500 and to reflect the City's authority to maintain vendor lists for the purchase of such goods, equipment, and supplies with outside entities. Section 2. Chapter 3.48 Spokane Valley Municipal Code is hereby amended as follows: 3.48.010 Use of vendor list. A vendor list is authorized and maintained for the purchase of goods, equipment, and supplies in an amount less than $40,000. The vendor list shall be maintained by the city clerk. Alternatively,the city clerk may maintain the vendor list by contracting with public or private entities to maintain such list(s) on behalf of the City. 3.48.020 Advertising for vendor list. At least annually,the City shall publish in a newspaper of general circulation a notice of the existence of a vendor list for purchases of goods, equipment, and supplies and solicit the names of vendors who wish to be added to the list. Alternatively, if the city clerk has contracted with public or private entities to maintain such list,that entity shall also make the annual publications. The city manager shall establish. policies and procedures to ensure that a competitive price is established for purchasing from the vendor list. Ordinance 22-013 Page 1 of 2 3.48.030 Purchase orders. Purchase orders shall be used for the purchase of goods, equipment, and supplies with a cumulative cost of$2,500 or more per purchase. The responsible department shall receive prior written approval from the city manager for the use of a purchase order to purchase goods, equipment, and supply items in an amount greater than $20,000. All purchase orders shall be accompanied by any applicable vendor bid or quote documentation. No purchase order is required for the purchase of assets or consumable goods when required as part of preapproved projects, for services, or for utility payments by the City. The city manager shall establish policies and procedures governing the use of purchase orders. Section 3. Severability. If any section, sentence, clause, or phrase of this Ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this Ordinance. Section 4. Effective Date. This Ordinance shall become effective five days after publication of the ordinance, or a summary thereof, in the official newspaper of the City. Adopted this 12th day of July, 2022. ATTEST: CITY OF SPOKANE VALLEY „ „ ►^ c - ‘k,\AiL__> Christine Bainbridge, CityCle Pam Haley, Approv-d as orm: Office o P e ity y Date of Publication: 9 ` 07 J4 2 Effective Date: / ?`. ©? ram Ordinance 22-013 Page 2 of 2