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22-123.00 E & H Engineering: ROW Inspection Services Contract No. 22-123 AGREEMENT FOR PROFESSIONAL SERVICES E&H Engineering—ROW Permit Inspection THIS AGREEMENT is made by and between the City of Spokane Valley,a code City of the State of Washington, hereinafter"City"and E&H Engineering, hereinafter"Consultant,"jointly referred to as "Parties." IN CONSIDERATION of the terms and conditions contained herein,the Parties agree as follows: 1. Work to Be Performed. Consultant shall provide all labor, services, and material to satisfactorily complete the Scope of Services, attached as Exhibit A. A.Administration. The City Manager or designee shall administer and be the primary contact for Consultant. Prior to commencement of work, Consultant shall contact the City Manager or designee to review the Scope of Services,schedule,and date of completion. Upon notice from the City Manager or designee, Consultant shall commence work, perform the requested tasks in the Scope of Services, stop work,and promptly cure any failure in performance under this Agreement. B. Representations. City has relied upon the qualifications of Consultant in entering into this Agreement. By execution of this Agreement, Consultant represents it possesses the ability, skill, and resources necessary to perform the work and is familiar with all current laws, rules, and regulations which reasonably relate to the Scope of Services. No substitutions of agreed-upon personnel shall be made without the prior written consent of City. Consultant represents that the compensation as stated in paragraph 3 is adequate and sufficient for the timely provision of all professional services required to complete the Scope of Services under this Agreement. Consultant shall be responsible for the technical accuracy of its services and documents resulting therefrom, and City shall not be responsible for discovering deficiencies therein. Consultant shall correct such deficiencies without additional compensation except to the extent such action is directly attributable to deficiencies in City-furnished information. C.Standard of Care. Consultant shall exercise the degree of skill and diligence normally employed by professional consultants engaged in the same profession, and performing the same or similar services at the time such services are performed. D. Modifications. City may modify this Agreement and order changes in the work whenever necessary or advisable. Consultant shall accept modifications when ordered in writing by the City Manager or designee, so long as the additional work is within the scope of Consultant's area of practice. Compensation for such modifications or changes shall be as mutually agreed between the Parties. Consultant shall make such revisions in the work as are necessary to correct errors or omissions appearing therein when required to do so by City without additional compensation. 2.Term of Contract. This Agreement shall be in full force and effect upon execution and shall remain in effect until completion of all contractual requirements have been met as determined by City. Consultant shall complete its work by December 31, 2023 unless the time for performance is extended in writing by the Parties. Agreement for Professional Services(with professional liability coverage) Page 1 of 8 Contract No. 22-123 Either Party may terminate this Agreement for material breach after providing the other Party with at least 10 days'prior notice and an opportunity to cure the breach. City may,in addition,terminate this Agreement for any reason by 10 days' written notice to Consultant. In the event of termination without breach, City shall pay Consultant for all work previously authorized and satisfactorily performed prior to the termination date. 3. Compensation. City agrees to pay Consultant an agreed upon hourly rate up to a maximum amount of $69,382 full compensation for everything done under this Agreement,as set forth in Exhibit A. Consultant shall not perform any extra,further,or additional services for which it will request additional compensation from City without a prior written agreement for such services and payment therefore. 4. Payment. Consultant shall be paid monthly upon presentation of an invoice to City. Applications for payment shall be sent to the City Finance Department at the below-stated address. City reserves the right to withhold payment under this Agreement for that portion of the work(if any)which is determined in the reasonable judgment of the City Manager or designee to be noncompliant with the Scope of Services,City standards,City Code, and federal or state standards. 5. Notice. Notices other than applications for payment shall be given in writing as follows: TO THE CITY: TO THE CONSULTANT: Name: Christine Bainbridge,City Clerk Name: Thomas Haggarty Phone: (509)720-5000 Phone: (509)744-0245 Address: 10210 East Sprague Avenue Address: 12611 W Sunset Hwy Ste. B Spokane Valley,WA 99206 Airway Heights,WA 99001 6. Applicable Laws and Standards. The Parties,in the performance of this Agreement, agree to comply with all applicable federal, state, and local laws and regulations. Consultant states that its designs, construction documents,and services shall conform to all federal, state,and local statutes and regulations. 7. Certification Regarding Debarment, Suspension, and Other Responsibility Matters — Primary Covered Transactions. A. By executing this Agreement, the Consultant certifies to the best of its knowledge and belief that it and its principals: 1. Are not presently debarred, suspended, proposed for debarment, declared ineligible,or voluntarily excluded from covered transactions by any federal department or agency; 2. Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public(federal, state, or local) transaction or contract under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records,making false statements, or receiving stolen property; 3. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state, or local) with commission of any of the offenses Agreement for Professional Services(with professional liability coverage) Page 2 of 8 Contract No. 22-123 enumerated in paragraph(A)(2)of this certification;and 4. Have not within a three-year period preceding this application/proposal had one or more public transactions(federal, state, or local)terminated for cause or default. B. Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this Agreement. 8. Relationship of the Parties. It is understood and agreed that Consultant shall be an independent contractor and not the agent or employee of City,that City is interested in only the results to be achieved, and that the right to control the particular manner, method, and means in which the services are performed is solely within the discretion of Consultant. Any and all employees who provide services to City under this Agreement shall be deemed employees solely of Consultant. The Consultant shall be solely responsible for the conduct and actions of all its employees under this Agreement and any liability that may attach thereto. 9. Ownership of Documents. All drawings, plans, specifications, and other related documents prepared by Consultant under this Agreement are and shall be the property of City, and may be subject to disclosure pursuant to chapter 42.56 RCW or other applicable public record laws. The written, graphic, mapped, photographic, or visual documents prepared by Consultant under this Agreement shall, unless otherwise provided, be deemed the property of City. City shall be permitted to retain these documents, including reproducible camera-ready originals of reports,reproduction quality mylars of maps,and copies in the form of computer files, for the City's use. City shall have unrestricted authority to publish, disclose, distribute, and otherwise use,in whole or in part,any reports,data,drawings,images,or other material prepared under this Agreement, provided that Consultant shall have no liability for the use of Consultant's work product outside of the scope of its intended purpose. 10.Records. The City or State Auditor or any of their representatives shall have full access to and the right to examine during normal business hours all of Consultant's records with respect to all matters covered in this Agreement. Such representatives shall be permitted to audit, examine, make excerpts or transcripts from such records, and to make audits of all contracts, invoices, materials, payrolls, and record of matters covered by this Agreement for a period of three years from the date final payment is made hereunder. 11. Insurance. Consultant shall procure and maintain for the duration of the Agreement,insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by Consultant,its agents,representatives,employees,or subcontractors. A. Minimum Scope of Insurance. Consultant's required insurance shall be of the types and coverages as stated below: 1. Automobile liability insurance covering all owned, non-owned, hired, and leased vehicles. Coverage shall be at least as broad as Insurance Services Office(ISO)form CA 00 01. 2.Commercial general liability insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises,operations,stop-gap independent contractors and personal injury, and advertising injury. City shall be named as an additional insured under Consultant's commercial general liability insurance policy with respect to the work performed for the City using an additional insured endorsement at least Agreement for Professional Services(with professional liability coverage) Page 3 of 8 Contract No. 22-123 as broad as ISO CG 20 26. 3. Workers' compensation coverage as required by the industrial insurance laws of the State of Washington. 4.Professional liability insurance appropriate to Consultant's profession. B.Minimum Amounts of Insurance. Consultant shall maintain the following insurance limits: 1. Automobile liability insurance with a minimum combined single limit for bodily injury and property damage of$1,000,000 per accident. 2. Commercial general liability insurance shall be written with limits no less than $2,000,000 each occurrence,and$2,000,000 general aggregate. 3. Professional liability insurance shall be written with limits no less than$2,000,000 per claim and$2,000,000 policy aggregate limit. C.Other Insurance Provisions. The Consultant's policies are to contain,or be endorsed to contain, the following provisions for automobile liability and commercial general liability insurance: 1. Consultant's insurance coverage shall be primary insurance with respect to the City. Any insurance, self-insurance, or self-insured pool coverage maintained by City shall be in excess of Consultant's insurance and shall not contribute with it. 2.Consultant shall provide City and all additional insured for this work with written notice of any policy cancellation within two business days of their receipt of such notice. 3. If Consultant maintains higher insurance limits than the minimums shown above, City shall be insured for the full available limits of commercial general and excess or umbrella liability maintained by Consultant, irrespective of whether such limits maintained by Consultant are greater than those required by this Agreement or whether any certificate of insurance furnished to the City evidences limits of liability lower than those maintained by Consultant. 4. Failure on the part of Consultant to maintain the insurance as required shall constitute a material breach of the Agreement, upon which the City may, after giving at least five business days' notice to Consultant to correct the breach, immediately terminate the Agreement, or at its sole discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to City on demand, or at the sole discretion of the City, offset against funds due Consultant from the City. D.Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M.Best rating of not less than A:VII. E. Evidence of Coverage. As evidence of the insurance coverages required by this Agreement, Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, Agreement for Professional Services(with professional liability coverage) Page 4 of 8 Contract No. 22-123 evidencing the insurance requirements of the Agreement before commencement of the work. 12. Indemnification and Hold Harmless. Consultant shall, at its sole expense, defend, indemnify, and hold harmless City and its officers,agents,and employees,from any and all claims,actions, suits, liability, loss, costs, attorney's fees, costs of litigation, expenses, injuries, and damages of any nature whatsoever relating to or arising out of the wrongful or negligent acts, errors, or omissions in the services provided by Consultant, Consultant's agents, subcontractors, subconsultants, and employees to the fullest extent permitted by law, subject only to the limitations provided below. However, should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, and volunteers, the Consultant's liability, including the duty and cost to defend, hereunder shall be only to the extent of the Consultant's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultant's waiver of immunity under Industrial Insurance, Title 51, RCW, solely for the purpose of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 13.Waiver. No officer,employee,agent,or other individual acting on behalf of either Party has the power, right,or authority to waive any of the conditions or provisions of this Agreement. A waiver in one instance shall not be held to be a waiver of any other subsequent breach or nonperformance. All remedies afforded in this Agreement or by law shall be taken and construed as cumulative and in addition to every other remedy provided herein or by law. Failure of either Party to enforce at any time any of the provisions of this Agreement or to require at any time performance by the other Party of any provision hereof shall in no way be construed to be a waiver of such provisions nor shall it affect the validity of this Agreement or any part thereof. 14. Assignment and Delegation. Neither Party shall assign, transfer, or delegate any or all of the responsibilities of this Agreement or the benefits received hereunder without prior written consent of the other Party. 15. Subcontracts. Except as otherwise provided herein, Consultant shall not enter into subcontracts for any of the work contemplated under this Agreement without obtaining prior written approval of City. 16. Confidentiality. Consultant may, from time-to-time, receive information which is deemed by City to be confidential. Consultant shall not disclose such information without the prior express written consent of City or upon order of a court of competent jurisdiction. 17. Jurisdiction and Venue. This Agreement is entered into in Spokane County, Washington. Disputes between City and Consultant shall be resolved in the Superior Court of the State of Washington in Spokane County. Notwithstanding the foregoing, Consultant agrees that it may, at City's request, be joined as a party in any arbitration proceeding between City and any third party that includes a claim or claims that arise out of, or that are related to Consultant's services under this Agreement. Consultant further agrees that the Arbitrator(s)' decision therein shall be final and binding on Consultant and that judgment may be entered upon it in any court having jurisdiction thereof. 18. Cost and Attorney's Fees. The prevailing party in any litigation or arbitration arising out of this Agreement shall be entitled to its attorney's fees and costs of such litigation(including expert witness fees). Agreement for Professional Services(with professional liability coverage) Page 5 of 8 Contract No. 22-123 19. Entire Agreement. This written Agreement constitutes the entire and complete agreement between the Parties and supersedes any prior oral or written agreements. This Agreement may not be changed, modified,or altered except in writing signed by the Parties hereto. 20.Anti-kickback. No officer or employee of City,having the power or duty to perform an official act or action related to this Agreement shall have or acquire any interest in this Agreement, or have solicited, accepted, or granted a present or future gift, favor, service, or other thing of value from any person with an interest in this Agreement. 21. Business Registration. Consultant shall register with the City as a business prior to commencement of work under this Agreement if it has not already done so. 22. Assurance of Compliance with Applicable Federal Law. During the performance of this Agreement, the Consultant, for itself, its assignees,and successors in interest agrees as follows: A. Compliance with Regulations. Consultant shall comply with the federal laws set forth in subsection G, below ("Pertinent Non-Discrimination Authorities") relative to non-discrimination in federally-assisted programs as adopted or amended from time-to-time, which are herein incorporated by reference and made a part of this Agreement. B. Non-discrimination. Consultant,with regard to the work performed by it during this Agreement, shall not discriminate on the grounds of race,color,or national origin in the selection and retention of subcontractors, including procurements of materials and leases of equipment. Consultant shall not participate directly or indirectly in the discrimination prohibited by the Acts and the Regulations, including employment practices when the contract covers any activity, project, or program set forth in Appendix B of 49 CFR Part 21. C. Solicitations for Subcontracts, Including Procurements of Materials and Equipment. In all solicitations, either by competitive bidding, or negotiation made by Consultant for work to be performed under a subcontract, including procurements of materials, or leases of equipment, each potential subcontractor or supplier shall be notified by Consultant of Consultants's obligations under this Agreement and the Acts and the Regulations relative to non-discrimination on the grounds of race, color,or national origin. D. Information and Reports. Consultant shall provide all information and reports required by the Acts, the regulations, and directives issued pursuant thereto, and shall permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the City or the WSDOT to be pertinent to ascertain compliance with such Acts,regulations,and instructions. Where any information required of Consultant is in the exclusive possession of another who fails or refuses to furnish the information, Consultant shall so certify to the City or the WSDOT, as appropriate, and shall set forth what efforts it has made to obtain the information. E. Sanctions for Noncompliance. In the event of a Consultant's noncompliance with the non- discrimination provisions of this Agreement,the City will impose such contract sanctions as it or the WSDOT may determine to be appropriate,including,but not limited to: 1. Withholding payments to Consultant under the Agreement until Consultant complies; and/or Agreement for Professional Services(with professional liability coverage) Page 6 of 8 Contract No. 22-123 2. Cancelling,terminating, or suspending the Agreement, in whole or in part. F. Incorporation of Provisions. Consultant shall include the provisions of paragraphs of these Contract Clauses in every subcontract, including procurements of materials and leases of equipment, unless exempt by the Acts, regulations and directives issued pursuant thereto. Consultant shall take action with respect to any subcontract or procurement as the City or the WSDOT may direct as a means of enforcing such provisions, including sanctions for noncompliance. Provided,that if Consultant becomes involved in, or is threatened with litigation by a subcontractor or supplier because of such direction,Consultant may request that the City enter into any litigation to protect the interests of the City. In addition,Consultant may request the United States to enter into the litigation to protect the interests of the United States. G. Pertinent Non-Discrimination Authorities: During the performance of this Agreement, the Consultant agrees to comply with the following non-discrimination statutes and authorities; including but not limited to: Title VI of the Civil Rights Act of 1964(42 U.S.C. §2000d et seq.,78 stat.252),(prohibits discrimination on the basis of race,color,national origin);and 49 CFR Part 21;and 49 Part 26; The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. §4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects); Federal-Aid Highway Act of 1973, (23 U.S.C. §324 et seq.), (prohibits discrimination on the basis of sex); Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. §794 et seq.), as amended, (prohibits discrimination on the basis of disability);and 49 CFR Part 27; The Age Discrimination Act of 1975, as amended, (42 U.S.C. §6101 et seq.), (prohibits discrimination on the basis of age); Airport and Airway Improvement Act of 1982, (49 U.S.C. §471, Section 47123), as amended, (prohibits discrimination based on race, creed, color, national origin,or sex); The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973,by expanding the definition of the terms"programs or activities"to include all of the programs or activities of the Federal- aid recipients, sub-recipients and contractors, whether such programs or activities are Federally funded or not); Titles II and III of the Americans with Disabilities Act, which prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems,places of public accommodation,and certain testing entities(42 U.S.C. §§12131- 12189)as implemented by Department of Transportation regulations at 49 C.F.R.parts 37 and 38; Agreement for Professional Services(with professional liability coverage) Page 7 of 8 Contract No. 22-123 The Federal Aviation Administration's Non-discrimination statute (49 U.S.C. §47123) (prohibits discrimination on the basis of race, color,national origin,and sex); Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations, which ensures Non-discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations; Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of Limited English proficiency(LEP). To ensure compliance with Title VI,you must take reasonable steps to ensure that LEP persons have meaningful access to your programs(70 Fed. Reg.at 74087 to 74100); and Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities(20 U.S.C. §1681 et seq.). 23. Severability. If any section, sentence, clause,or phrase of this Agreement should be held to be invalid for any reason by a court of competent jurisdiction,such invalidity shall not affect the validity of any other section, sentence, clause, or phrase of this Agreement. 24. Exhibits. Exhibits attached and incorporated into this Agreement are: A. Scope of Services and Fee Proposal B.Insurance Certificates The Parties have executed this Agreement this /31'1 day of —rut-y , 202a CITY OF SPOKANE VALLEY Consultant: J HohmtyManager ana er B :Thomas P. Haggarty, P.E., Principal Its: Authorized Representative APPROVED AS TO FORM: Office he City Att ey Agreement for Professional Services(with professional liability coverage) Page 8 of 8 E Pg. 1/4 EXHIBIT A June 30, 2022 ENGR. Gloria Mantz, P.E. City Engineer City of Spokane Valley 10210 E Sprague Ave. Spokane Valley, WA 99206 Re: Inspection Services -2022 ROW/Construction Inspector Exhibit A: Scope of Services&Fee Proposal Dear Gloria: Please let this letter serve as the scope of services and our fee proposal for inspection and documentation services for your Right-of-Way& Construction Inspection Departments. Scope of Services Per our meeting this morning, we propose to provide Troy Gillard for 1/2 time through July, starting on 7/11/22, and full time through Nov. 23, 2022 for right-of-way/construction inspection and documentation of various developer/utility projects throughout the City,or as other needs may arise, at the City's discretion. Deliverables We propose to provide right-of-way/construction inspection and documentation information, including the following on COSV Construction Documentation Forms or electronic portal forms: • General inspection & corrective action/compliance for right-of-way and development construction including TCP and TESC compliance. • Inspector's Daily Reports uploaded to your SmartGov portal system outlining traffic control compliance, asphalt patching compliance & as-builts per the INW Pavement Cut Policy, TESC Plan compliance, and general construction compliance with regards to site work, stormwater, and utilities. • Photos uploaded daily for the City's records for general construction, and asphalt patches for warranty purposes. • Certification checklists&materials testing verification. • Storm/Sewer Pipe air-testing verification. • Storm/Sewer Pipe invert elevation verification. • Pipe bedding verification. • HMA, aggregate, and topsoil minimum depth verification. • ADA measurement/sloping verification. • Coordination between the Contractor and special inspections or other entities, as required. General field documentation of in-field tests. • Miscellaneous coordination between the Contractors and public/private utilities throughout the course of the work. General field documentation of decisions and schedules. E&H Engineering, Inc. 12611 W Sunset Hwy Ste.B,Airway Heights,WA 99001 • (509)744-0245 • Fax (509)744-0062 • Email:enheng@msn.com Pg.2/4 • Hand-drawn as-builts/notes drawn and recorded on the daily inspection forms or uploaded as photos. • Any other typical construction inspection work required by you during the course of the work. Troy is scheduled to take his Flagger/Traffic Control class & certification on 8/4/22. He already has a lot of experience in traffic control, including lane shifts & closures on State highways and we believe the class will only better his knowledge for him to help with TCP problems. We can obviously see the need that the City has for help and we believe Troy would provide the best value for what you are needing compared to the previous two inspectors that you met with. Troy has competent construction and inspection experience and is well suited for visiting several different jobsites with differing disciplines throughout the day as your ROW/Const. inspection work requires. We want to be able to provide the City with an asset,not a liability,and we believe Troy would be a great asset to your team. He is currently inspecting CIP 334(Sprague Preservation) so his availability in July may be less than 1/2 time depending on scheduling;we would envision him jumping back and forth between the Sprague Preservation Project and ROW/Const. training with Scott, Tyson, and John through July and into the first couple of weeks in August. Troy also has a vacation to Disneyland that was previously planned between July 18th—22nd,where he would not be available. Equipment We would provide measuring tools and personal safety equipment,but the City may wish to issue him a COSV hard hat and vest with your logo so that he is more easily identified by others on the site. We would also provide Troy with a camera/phone and laptop for computer work related to recording/documentation and uploading the information/photos to your SmartGov Portal site. In our discussions, it was noted that the City may issue him a City vehicle to drive;this is fine,but in case you decide not to do that, we will add mileage into the proposal below for him to use his personal vehicle. We have company Topcon site and laser levels for elevation verification that can be used at no additional cost, or he can document Contractor-verified elevations, this is up to you or how involved you want him to get in construction inspection. Fee Proposal We propose to complete the above services charged by the hourly rates noted below, followed by an estimate of total cost being a Not to Exceed total without prior approval. Fee Schedule: Service Rate/Hr. • Full Time Construction Inspector $ 86.00 o Overtime Rate $ 102.00 • Civil Engineer, P.E. (Admin/Quality Assurance) $ 127.00 • Mileage $0.60/mi. E&H Engineering, Inc. 12611 W Sunset Hwy Ste. B,Airway Heights,WA 99001 • (509)744-0245 • Fax:(509)744-0062 • Email:enheng©msn.com Pg.3/4 These fees would be invoiced for actual hours worked,to the nearest %2 hour, on a monthly basis typically from the 26th of the month to the 25th of the following month. This gives us time to prepare and send invoices prior to Council packets and summaries of payables/vouchers. This period is easily adjustable to coincide more closely with the City's pay period should it be different. Mileage is actual mileage driven round trip depending on where they come from; at our meeting we estimated about 80 miles per day could be expected. We will estimate 40 miles for the half time period in July. Admin/Quality Assurance hours will not exceed 2 hours per pay period without prior approval. Estimate of Not to Exceed Budget Amount: Per our conversation we arrived at the following estimated hours for inspection: It is likely that the 1st week or two in August may be %2 time, but since we do not know the Sprague Preservation schedule, we will estimate it as full time to have enough budget to cover it. Hours July 11 th—31 st: 10 working days @ 4 hrs.per day= 40 hours Aug. l st—31 st: 23 working days @ 8 hrs.per day= 184 hours Sept. 1st—30th: 21 working days @ 8 hrs.per day= 168 hours Oct. 1st—31st: 2.1 working days @ 8 hrs.per day= 168 hours Nov. 1st—23rd: 17 working days @ 8 hrs.per day= 136 hours 696 hours Overtime We briefly discussed overtime, and it might be a good idea to have some available in the budget in case October and November get hectic. We'll outline 1 hour per day for Oct. &Nov. 21 days+ 17 days=38 hrs. (say 40 hrs.) overtime. Mileage 10 working days in July at 40 miles: 400 mi. 82 working days Aug.through Nov. at 80 miles: 6,560 mi. 6,960 mi. Estimated Not to Exceed Budget Amount Total • Full or Part Time ROW/Const. Inspector(696 hrs. x$86.00) $ 59,856.00 o Overtime Rate (40 hrs. x$102.00) $ 4,080.00 • Civil Engineer,P.E. (2 hr. x 5 periods x$127.00) $ 1,270.00 • Mileage(6,960 mi. x$0.60/mi.) $ 4,176.00 $ 69,382.00 We propose a Not to Exceed Budget Amount,without prior approval, of $69,382.00. E&H Engineering, Inc. 12611 W Sunset Hwy Ste.B,Airway Heights,WA 99001 • (509)744-0245 • Fax (509)744-0062 • Email:enheng@msn.com Pg.4/4 Agreement for Professional Services We assume that the City's Agreement for Professional Services is similar to the agreement used for capital improvement projects and we have no exceptions to that agreement. You may wish to extend the expiration date beyond Nov. 23rd in case favorable weather extends into December where the asphalt plants stay open and there is remaining budget. We would make Troy available to you should this be the case. If you find this proposal acceptable, please put together the agreement and send it to us for signature. Feel free to use this transmittal as Exhibit A and attached is our Certificate of Insurance for Exhibit B. Please contact us should you have any questions or concerns. Sincerely, j'LP.11-4.1:56-4* Thomas P. Haggarty, P.E. Principal Encl: COI E&H Engineering, Inc. 12611 W Sunset Hwy Ste. B,Airway Heights,WA 99001 • (509)744-0245 • Fax:(509)744-0062 • Email:enheng@msn.com -_-..1 EXHIBIT B EHENG-1 OP ID: PC ACORCP /Y DATE(MM/DDYYY) `,. CERTIFICATE OF LIABILITY INSURANCE 06/01/2022 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER 509-891-1000 NQMEACT Patti Carmichael Blasingame Insurance PHONE 509-891-1000 I FAX 509-891-1430 200 N.Argonne Rd (A/C,No,Exc): (A/C,No): Spokane,WA 99212 E-mAIL s:Patti@blasingameins.com ADDRE Dan C.Wareham INSURER(S)AFFORDING COVERAGE NAIC# INSURER A:Ohio Casualty Insurance 24074 E&UN E INSURER B:Beazley Insurance Company &F1 Engineering Inc. 12611 W Sunset Hwy Ste B INSURER C: , Airway Heights,WA 99001 INSURER D: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER POLICY EFF POLICY EXP LIMITS LTR INSD WVD JMM/DD/YYYYI IMM/DD/YYYYI A COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 2,000,000 CLAIMS-MADE OCCUR BZ056945037 01/08/2022 01/08/2023 DAMAGETORENTED 1,000,000 X X PREMISES(Ea occurrence) $ X Business Owners MED EXP(Any one person) $ 15,000 PERSONAL&ADV INJURY $ 2,000,000 GEN'LAGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 4,000,000 X POLICY 78T LOC PRODUCTS-COMP/OP AGG $ OTHER: $ A COMBINED SINGLE LIMIT 1,000,000 AUTOMOBILE LIABILITY (Ea accident) $ ANY AUTO BZ056945037 01/08/2022 01/08/2023 BODILY INJURY(Per person) $ OWNED SCHEDULED AUTOS ONLY AUTOS WN BODILY INJURY(Per accident) $ X AUTDS ONLY X AUUTOS ONELYY (Pl-er ac dent)AMAGE $ $ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED RETENTION$ $ R A WORKERS COMPENSATION X STATUTE ERH AND EMPLOYERS'LIABILITY BZ056945037 01/08/2022 08/01/2023 1,000,000 ANY PROPRIETOR/PARTNER/EXECUTIVE Y/N E.L.EACH ACCIDENT $ awry In NH)EXCLUDED? N/A (QMF WASHINGTON STOP GAP 1,000,000 E.L.DISEASE-EA EMPLOYEE $ If yes,describe under 1,000,000 DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ B Professional Liab C147F3210701 12/01/2021 12/01/2022 Prof Liab 2,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached If more space Is required) RE: Contract No. City of Spokane Valley and any others as required by written contract are named as additional insured. Coverage is primary noncontributory and waiver of subrogation applies per forms attached. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City of Spokane Valle THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN tY P y ACCORDANCE WITH THE POLICY PROVISIONS. 10210 E Sprague Ave Spokane,WA 99206 AUTHORIZED REPRESENTATIVE I .e.‘2-c4..).. ACORD 25(2016/03) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD