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2022, 09-13 Formal Meeting AGENDA SPOKANE VALLEY CITY COUNCIL REGULAR MEETING FORMAL FORMAT Tuesday, September 13,2022 6:00 p.m. Remotely via ZOOM Meeting and In Person at 10210 E Sprague Avenue Council Requests Please Silence Your Cell Phones During Council Meeting NOTE:In response to Governor Inslee's announcement reopening Washington under the"Washington Ready" plan,members of the public may attend Spokane Valley Council meetings in-person at City Hall at the address provided above, or via Zoom at the link below. Members of the public will be allowed to comment in-person or via Zoom as described below. Public comments will only be accepted for those items noted on the agenda as "public comment opportunity." If wishing to make a comment via Zoom, comments must be received by 4:00 pm the day of the meeting. Otherwise, comments will be taken in-person at the meeting in Council Chambers,as noted on the agenda below. • Sign up to Provide Oral Public Comment at the Meeting via Calling-In • Submit Written Public Comment Prior to the Meeting • Join the Zoom WEB Meeting CALL TO ORDER INVOCATION: Pastor Dan Shields, Valley Real Life Church PLEDGE OF ALLEGIANCE ROLL CALL APPROVAL OF AGENDA INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS COMMITTEE,BOARD,LIAISON SUMMARY REPORTS MAYOR'S REPORT PROCLAMATION: Constitution Week GENERAL PUBLIC COMMENT OPPORTUNITY [1]: This is an opportunity for the public to speak on any subject except agenda action items, as public comments will be taken on those items where indicated. Please keep comments to matters within the jurisdiction of the City Government. This is not an opportunity for questions or discussion. Diverse points of view are welcome but please keep remarks civil. Remarks will be limited to three minutes per person.To comment via zoom:use the link above for oral or written comments as per those directions. To comment at the meeting in person: speakers may sign in to speak but it is not required. A sign-in sheet will be provided in Council Chambers. Whether in person or via zoom, speakers should indicate if they want to speak at General Public Comment Opportunity [1] or [2] and may only speak at one or the other,but not both. 1.PUBLIC HEARING: #1 - 2023 Budget—Budget Revenues,Includes Property Taxes—Chelsie Taylor [public comment opportunity] 2.PUBLIC HEARING: TPA(Tourism Promotion Area)Formation—Erik Lamb [public comment opportunity] Council Agenda: September 13,2022 Page 1 of 2 3.First Reading Ordinance 22-016, TPA Formation—Erik Lamb [no public comment] ADMINISTRATIVE REPORT: 4. Spokane County Property Tax Process—Erik Lamb; Chelsie Taylor; Spokane County Assessor Tom Konis NEW BUSINESS: 5. Consent Agenda: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion:I move to approve the Consent Agenda. a.Approval of Claim Vouchers on September 13,2022,Request for Council Action Form: $5,357,473.14 b.Approval of Payroll for Pay Period ending August 31,2022: $664,768.91 c.Approval of Motion to Set Budget Hearing for October 11,2022 d.Approval of Council Meeting Minutes of August 23,2022,Formal Meeting e.Approval of Council Meeting Minutes of August 30,2022, Study Session 6.First Reading Ordinance 22-017 Amending SVMC 3.46—Cary Driskell [public comment opportunity] 7.First Reading Ordinance 22-018 Amending SVMC 3.47—Cary Driskell [public comment opportunity] 8.First Reading Ordinance 22-019 Amending SVMC 2.35.010—Cary Driskell [public comment opportunity] 9.Motion Consideration: Tyler Technologies Contract Approval—Chelsie Taylor [public comment opportunity] 10.Motion Consideration: Poe Contract Amendment—Bill Helbig [public comment opportunity] 11.Motion Consideration: Barker GSP Change Order—Bill Helbig [public comment opportunity] GENERAL PUBLIC COMMENT OPPORTUNITY [21: This is an opportunity for the public to speak on any subject except agenda action items, as public comments will be taken on those items where indicated. Please keep comments to matters within the jurisdiction of the City Government. This is not an opportunity for questions or discussion. Diverse points of view are welcome but please keep remarks civil. Remarks will be limited to three minutes per person.To comment via zoom:use the link above for oral or written comments as per those directions. To comment at the meeting in person: speakers may sign in to speak but it is not required. A sign-in sheet will be provided in Council Chambers. Whether in person or via zoom, speakers should indicate if they want to speak at General Public Comment Opportunity [1] or [2] and may only speak at one or the other,but not both. ADMINISTRATIVE REPORT: 12. Gang Task Force Funding—Chief Ellis,Erik Lamb 13.Advance Agenda—Mayor Haley CITY MANAGER COMMENTS ADJOURNMENT Council Agenda: September 13,2022 Page 2 of 2 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: September 13, 2022 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ® public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Public Hearing — 2023 Budget Revenues— Including Property Tax GOVERNING LEGISLATION: State budget law. PREVIOUS COUNCIL ACTION TAKEN: No formal Council action has been taken on the 2023 Budget. A proposed budget is currently under review by the City Manager who will present his Preliminary 2023 Budget to the Council on October 4, 2022. BACKGROUND: This marks the third occasion where the Council will discuss the 2023 Budget and by the time the Council is scheduled to adopt the 2023 Budget on November 8, 2022, Council will have had an opportunity to discuss it on eight separate occasions, including three public hearings to gather input from citizens: • June 14 Council Budget Workshop • August 30 Admin report: Estimated 2023 revenues and expenditures • September 13 Public hearing #1 on 2023 revenues and expenditures • October 4 City Manager's presentation of preliminary 2023 Budget • October 11 Public hearing #2 on 2023 Budget • October 25 First reading on ordinance adopting the 2023 Budget • November 8 Public hearing #3 on 2023 Budget • November 8 Second reading on ordinance adopting the 2023 Budget State law requires that the City hold a public hearing on revenue sources for the upcoming year's budget in order to consider input from the public. An administrative report was presented to Council on this topic on August 30th and the public hearing is set for this evening. Until City Council adoption all figures currently included in the 2023 Budget worksheets are preliminary and subject to change. The 2023 Budget currently includes all of the Supplemental Budget Requests that were presented at the June 14th Budget Workshop. These were included in section 20 of the workshop binder. The overall impact of the Supplemental Requests is an increase of$354,608 in the General Fund ($81,108 in recurring costs and $273,500 in nonrecurring costs), $207,200 in the Street Fund #101, $160,000 in the Parks Capital Projects Fund #309, and $513,000 in the Equipment Rental and Replacement Fund #501. The Supplemental Requests include two new FTEs (discussed below). The increase in the Street Fund #101 is partially offset by a reduction in service costs related to the County Signal Shop contract with the expectation that the City's overall cost will be less over time. The items in the Parks Capital Project Fund #309 are paid for through the annual transfer of$160,000 from the General Fund. Most of the vehicle acquisition costs in the Equipment Rental and Replacement Fund #501 are replacements with funding already set aside in that fund. The summary sheet for the Supplemental Budget Requests is included as an attachment to this report. There have been changes to the 2023 Budget worksheets since the August 30th administrative report. These consist of changes in the timing of capital projects after discussion with Engineering 1 staff as well as a change in timing for the purchase of police vehicles due to supply chain delays. The changes are indicated in blue in the attached budget summary worksheets. 2023 Budget Overview: • The 2023 Budget currently includes appropriations of$110,920,594 including $30,079,348 in capital expenditures, comprised in-part of: o $9,157,127 in Fund #303 Street Capital Projects. o $4,810,000 in Fund #309 Park Capital Projects. o $7,805,121 in Fund #311 Pavement Preservation including $1,011,800 financed by the General Fund. o $3,950,000 in Fund #314 Railroad Grade Separation Projects. o $1,621,100 in Stormwater Management Fund #402 and Aquifer Protection Area Fund #403 projects. • To partially offset the $30,079,348 in capital costs we anticipate $13,219,062 in grant revenues which results in 43.95% of capital expenditures being covered with State and Federal money. • Budgets will be adopted across 27 separate funds. • The full-time equivalent employee (FTE) count will increase in 2023 by 2 to 105.25 from 103.25. These increases include a Paralegal position in the City Attorney Department and a Traffic Signal Technician in the Street Fund #101. Pertaining Specifically to the General Fund: • The 2023 recurring revenue estimate of$56,450,500 is $4,200,800 or 8.04% greater than the 2022 amended budget of$52,249,700. • The 2023 recurring expenditure proposal of$53,731,079 is $3,628,391 or 7.39% greater than the 2022 amended appropriation of$49,102,688. • Budgeted recurring revenues currently exceed recurring expenditures by $3,719,421 or 6.59% of recurring revenues. • Nonrecurring revenues include a $1,400,000 transfer in from the Capital Reserve Fund #312 for the replacement of police vehicles. This was originally budgeted in 2022, but staff was notified that the vehicles that have been ordered will not arrive until 2023, and so the budget is being moved into the appropriate year. • Nonrecurring expenditures total $5,722,340 and include: o $151,000 for Information Technology expenditures including: ■ $15,000 to replace outdated copiers ■ $50,000 for server upgrades ■ $60,000 for network core hardware replacement ■ $26,000 for software upgrades o $8,500 for furniture for the new Paralegal position o $1,439,000 for various Public Safety items including: ■ $1,400,000 for the replacement of police vehicles (see explanation above for nonrecurring revenues) ■ $15,000 for access and fencing improvements to the White Elephant property ■ $4,000 to install gutters at the Precinct ■ $20,000 to install security cameras in the back lot at the Precinct 2 o $30,000 for a consultant contract for an event planner for the City's 20th anniversary ($50,000 spread over 2022 and 2023) o $26,000 to replace flooring at CenterPlace o $150,000 for improvements to the lobby and greenhouse at CenterPlace o $500,000 for Financial Software capital costs (carryover of costs from 2022) o $3,417,840 transfer out to the Street O&M Fund #101 to cover the deficit in recurring expenditures exceeding recurring revenues in that fund • The total of 2023 recurring and nonrecurring expenditures exceeds total revenues by $602,919. • The projected ending fund balance for the General Fund at the end of 2023 is currently $31,053,976 or 58.89% of recurring expenditures. 2023 Budget appropriations (expenditures) in the other funds total $52,467,175 as follows: Fund Fund 2023 Number Name Appropriation 101 Street Fund 6,730,140 103 Paths and Trails Fund 0 104 Hotel / Motel Tax -Tourism Facilities Fund 0 105 Hotel / Motel Tax Fund 901,000 106 Solid Waste Fund 1,929,000 107 PEG Fund 73,000 108 Affordable & Supportive Housing Sales Tax Fund 0 120 CenterPlace Operating Reserve Fund 0 121 Service Level Stabilization Reserve Fund 0 122 Winter Weather Reserve Fund 500,000 204 Debt Service Fund 1,089,550 301 REET 1 Capital Projects Fund 1,507,722 302 REET 2 Capital Projects Fund 1,855,820 303 Street Capital Projects Fund 9,157,127 309 Parks Capital Projects Fund 4,810,000 310 Civic Facilities Capital Projects Fund 0 311 Pavement Preservation Fund 7,855,121 312 Capital Reserve Fund 6,468,292 314 Railroad Grade Separation Projects Fund 3,950,000 315 Transportation Impact Fee Fund 108,449 316 Economic Development Capital Projects Fund 0 402 Stormwater Management Fund 2,341,854 403 Aquifer Protection Area Fund 1,476,100 501 Equipment Rental and Replacement Fund 523,000 502 Risk Management Fund 600,000 632 Passthrough Fees & Taxes Fund 591,000 52,467,175 Primary sources of revenues in these other funds include: • Motor Vehicle Fuel Tax revenue that is collected by the State and remitted to the Street Fund is anticipated to be $2,062,600. • Telephone Tax revenues remitted to the City that supports Street Fund operations and maintenance are anticipated to be $857,000. 3 • Real Estate Excise Tax (REET) revenues that are in large part used to match grant financed street projects are anticipated to total $3,000,000. • Hotel / Motel Tax revenues that are dedicated to the promotion of visitors and tourism are anticipated to be $1,500,000 ($900,000 in the Hotel/Motel Tax Fund #105 and $600,000 in the Hotel/Motel Tax—Tourism Facilities Fund #104). • Stormwater Management Fees that are estimated at $1,951,000. • Aquifer Protection Area Fees are estimated at $460,000. Funding Challenges: • As we've exited the COVID-19 Pandemic,the economy continues to experience volatility. This is particularly seen with recent levels of inflation that are driving up costs across the board. We expect this volatility to continue to affect City revenues and costs as we go forward into 2023. As such, we anticipate there may be changes to revenue projections as we progress through this 2023 Budget development process. • Declining revenues in the Street O&M Fund #101 are impacting our ability to deliver historic levels of service. Fund #101 is dependent upon motor vehicle fuel tax revenues and telephone utility tax revenues. o Motor vehicle fuel taxes have increased slightly due to recent State legislation; however, they are generally flat or declining in recent years due to improvements in vehicle fuel mileage. Also, recent inflation in fuel prices may begin to change driving habits, which could reduce future revenues. o Telephone utility taxes have been declining at an average of 8.0% per year from 2009 through 2021. We believe the decline is primarily due to the elimination of land lines by individual households as well as reallocation of revenues by cell phone companies to data packages. The revenues from this tax reached a high of$3.1 million in 2009 (the year the tax was implemented) and is currently estimated to generate $857,000 in 2023. • Balancing the cost of pavement preservation against other transportation and infrastructure needs. o Pavement Preservation Fund #311 is relying more heavily on REET revenues due to an elimination of the contribution from the Street Fund #101 related to declining revenues and an elimination of contributions from the Civic Facility Replacement Fund #123. The fund balance in Fund #123 was entirely depleted at the end of 2016, and the fund was closed during 2017. o Reliance on REET revenues to fund pavement preservation in Fund #311 limits the City's ability to provide match funding for State and Federal grants received for other street projects. o Railroad grade separation projects (overpasses and underpasses) are exceptionally expensive endeavors and are largely beyond the City's ability to finance through existing sources of revenue. The City has been very successful in securing funding for the Barker Rd. Grade Separation and Pines Rd. Grade Separation projects; however, funding is still needed for other grade separation projects as well as other large-scale transportation improvements within the City. OPTIONS: State law requires a public hearing on 2023 estimated revenues and expenditures. RECOMMENDED ACTION OR MOTION: As the purpose of the public hearing is to gather input from the public regarding the 2023 Budget, no action is requested at this time. 4 BUDGET/FINANCIAL IMPACTS: Given that the budget is not scheduled to be adopted by the Council until November 8, 2022, it is possible the figures may be modified as we refine estimates of revenues and expenditures. STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS: • Power Point presentation. • Summary of 2023 Supplemental Budget Requests • Assorted 2023 Budget information: o Pages 1-11 Budget summary information with detail by fund o Page 12-13 General Fund budget change from June 14 to August 30 o Page 14 General Fund revenue and expenditure line-item changes. o Page 15-18 General Fund department changes from 2022 to 2023. o Page 19 Full-time equivalent employees (FTEs). 5 City of Spokane Valley 2023 Budget Discussion Public Hearing #1 2023 Estimated Revenues and Expenditures September 13, 2022 2023 Budget Summary All Funds Total appropriations across all City Funds of $ 110.9 million including : $58.4 million in the General Fund which is comprised of $52.7 million recurring and $5.7 million nonrecurring. $52.5 million spread across 26 additional funds. $30. 1 million in capital expenditures. 2 2023 Budget Summary All Funds FTE count proposed to be 105.25 employees in 2023 as compared to 103.25 in 2022. • The 2 additional FTEs include: Paralegal - City Attorney Traffic Signal Technician - Street Fund #101 3 General Fund REVENUES: Total recurring 2023 revenues of $56,450,500 as compared to $52,249,700 in 2022 for an increase of $4,200,800 or 8.04%. ■ All revenue estimates are based upon a combination of historical collections and future projections with some increasing and others decreasing. 2 largest sources are Sales Tax and Property Tax which are collectively estimated to account for $47,910,800 or 84.87% of 2023 General Fund recurring revenues. 4 General Fund General sales tax collections are estimated at $30,555,000, an increase of $2,835,000 or 10.23% over the 2022 budget. Property Tax levy is proposed to include the 1 % increase authorized by State law. 2023 Levy is estimated at $13,600,800 Levy assumes we start with the 2022 levy of $13, 169, 141 + 1 % increase of $131 ,691 + estimated new construction of $300,000 5 General Fund EXPENDITURES: . 2023 recurring expenditure proposal of $52,731 ,079 as compared to $49, 102,688 in 2022 amended budget for an increase of $3,628,391 or 7.39%. - 0 Recurring revenues currently exceed recurring expenditures by $3,719,421 or 6.59% of recurring _ revenues. 6 General Fund ■ Nonrecurring revenues consist of a transfer in from the Capital Reserve Fund #312 in the amount of $1 ,400,000. This is a Council allocation to replace police vehicles. This was originally budgeted in 2022 but the vehicles will not actually be received until 2023. General Fund Nonrecurring expenditures total $5,722,340 and include: $151 ,000 of IT related capital replacements $8,500 furniture for the new Paralegal position $1 ,439,000 for various Public Safety items $30,000 for an event planner for the 20th anniversary $176,000 for repairs and improvements at CenterPlace $500,000 for capital costs related to replacing the City's financial management software (carryover from 2022) $3,417,840 transfer out to the Street O&M Fund #101 to cover the deficit in recurring expenditures exceeding recurring revenues in that fund 8 General Fund The total of 2023 recurring and nonrecurring expenditures exceeds total revenues by $602,919. ■ Projected fund balance at the end of 2023 is currently $31 ,053,976 or 58.89% of recurring expenditures. 9 Other Funds Motor Vehicle Fuel Tax revenue that is collected by the State and remitted to the Street Fund is anticipated to be $2,062,600 Telephone Taxes that are remitted to the City and support Street Fund operations and maintenance are anticipated to be $857,000 _ Real Estate Excise Tax (REET) revenues that are in large part used to match grant financed street projects are anticipated to total $3,000,000 10 Other Funds Hotel/Motel Tax revenues that are dedicated to the promotion of visitors and tourism are anticipated to be $1 ,500,000 Stormwater Management Fees of $1 ,951 ,000 ■ Aquifer Protection Area fees of $460,000 f Grant Revenues of $13,219,062: Fund #001 — General Fund - $120,000 Fund #303 — Street Capital Projects - $7,988,376 Fund #309 — Parks Capital Projects - $126,100 Fund #311 — Pavement Preservation - $1 ,760,000 Fund #314 — RR Grade Separation Projects - $2,827,086 Fund #403 — Aquifer Protection Area Fund - $397,500 Other Funds — Challenges Economic volatility and inflation ■ Declining revenues in the Street O&M Fund #101 that will impact our ability to deliver historic levels of service. Telephone utility tax revenues — - Balancing the cost of pavement preservation against other transportation and infrastructure needs. Use of REET for pavement preservation limits availability of funds for grant matching Railroad grade separation and other large-scale transportation improvement projects 12 Future Council Budget Discussions Oct. 4 — City Manager presentation of Preliminary 2023 Budget • Oct. 11 — Public hearing #2 on 2023 Budget • Oct. 25 — First reading of ordinance adopting 2023 Budget • Nov. 8 — Public hearing #3 and second reading of ordinance adopting 2023 Budget 13 P:\Finance\2023 Budget\Budget Worksheets\RCAs and Intros and PowerPoint Presentations\2022 06 14 Budget Workshop\Tab 20 Supplemental Budget Requests\supplemental requests 2023 CITY OF SPOKANE VALLEY,WA 6/14/2022 2023 Budget Supplemental Requests Account Number Account Title Description Amount #001 -General Fund ,City Attorney r 001.013.015.515.32.10/20 Wages, Payroll Taxes& 1 additional FTE fora paralegal 81,108 Benefits n 001.013.099.594.32.64.01 Workstation and Chair Workstation and chair for paralegal position 8,500 89,608 Public Safety See attached listing for discussion of additional items. n 001.016.099.521.20.48.01 Repair&Maintenance Access and fencing White Elephant property 15,000 n,,, 001.016.099.521.20.48.01 Repair&Maintenance Install Precinct gutters 4,000 s n 001.016.099.521.20.48.01 Repair&Maintenance Install security cameras behind Precinct 20,000 39,000 Economic Development n001.040.099.558.70.41.05 Professional Services Event Planner for 20th Anniversary 50,000 50,000 Parks&Recreation n 001.076.099.575.50.48.01 Repair&Maintenance Replace stairwell tread and 2nd floor 26,000 hallway flooring at CenterPlace n 001.076.099.575.50.48.01 Repair&Maintenance Improvements to CenterPlace lobby and 150,000 greenhouse 176,000 Total General Fund 354,608 recurringilF.1 81,108 nonrecurring I.n.1 273,500 354,608 #101 -Street O&M Fund r1101.042.000.542.10.10/20.00 Wages, Payroll Taxes& 1 additional FTE for signal technician 109,200 ................ Benefits n 101.042.099.594.42.64.05 Heavy Duty Machinery&Equip Signal maintenance equipment 40,000 n 101.042.099.597.50.00.10 Transfers out-#501 Truck for signal technician 58,000 (1) ................ 207,200 #309-Parks Capital Projects Fund 309.000.xxx.594.xx.xx.x) Parks Capital Project Design&develop Summerfield parking 31,000 &trail 309.000.xxx.594.xx.xx.x) Parks Capital Project Design&develop Ponderosa parking 31,000 &trail 309.000.xxx.594.xx.xx.x) Parks Capital Project Design&develop Flora parking&trail 74,900 309.000.xxx.594.xx.xx.x) Parks Capital Project Add shade canopy to West Lawn stage 23,100 Total Parks Capital Projects Fund 160,000 #501 -Equipment Rental&Replacement Fund 501.000.000.594.31.64.06 Vehicle replace one vehicle in Storm water fleet 55,000 501.000.000.594.42.64.06 Vehicle replace one vehicle in Street Dept.fleet 70,000 501.000.000.594.44.64.06 Vehicle vehicle for new signal technician 58,000 (1) 501.000.000.594.48.64.06 Vehicle replace one vehicle in Engineering fleet 55,000 501.000.000.594.42.64.06 Snow Plow replace one snow plow 275,000 Total Equipment Rental&Replacement Fund 513,000 Non-recurring transfers would be necessary from the Street Fund#101 to the Equipment Rental&Replacement Fund#501 because the additional vehicle would add to the city's fleet. Replacement costs would then be added each subsequent year for future replacement of the vehicle. P:\Finance\2023 Budget\Budget Worksheets\RCAs and Intros and PowerPoint Presentations\2022 09 13\budget summary as of 2022 09 13 CITY OF SPOKANE VALLEY,WA 9/13/2022 2023 Budget 2022 2023 Difference Between As 1st 2nd As Proposed 2022 and 2023 Adopted Amendment Amendment Amended Budget $ #001 -GENERAL FUND RECURRING ACTIVITY Revenues Property Tax 13,199,900 0 0 13,199,900 13,600,800 400,900 3.04% Sales Tax 27,720,000 0 0 27,720,000 30,555,000 2,835,000 10.23% Sales Tax-Public Safety 1,276,000 0 0 1,276,000 1,357,000 81,000 6.35% Sales Tax-Criminal Justice 2,244,000 0 0 2,244,000 2,398,000 154,000 6.86% Gambling Tax and Leasehold Excise Tax 365,000 0 0 365,000 383,000 18,000 4.93% Franchise Fees/Business Registration 1,215,000 0 0 1,215,000 1,215,000 0 0.00% State Shared Revenues 1,995,500 0 0 1,995,500 2,341,000 345,500 17.31% Fines and Forfeitures/Public Safety 529,200 0 0 529,200 518,600 (10,600) (2.00%) Community and Public Works 2,636,200 0 0 2,636,200 3,145,900 509,700 19.33% Recreation Program Revenues 652,400 (23,000) 0 629,400 625,500 (3,900) (0.62%) Grant Proceeds 260,000 (160,000) 0 100,000 120,000 20,000 20.00% Miscellaneous Department Revenue 21,000 0 0 21,000 2,500 (18,500) (88.10%) Miscellaneous& Investment Interest 288,500 0 0 288,500 158,200 (130,300) (45.16%) Transfers in-#105(h/m tax-CP advertising) 30,000 0 0 30,000 30,000 0 0.00% Total Recurring Revenues 52,432,700 (183,000) 0 52,249,700 56,450,500 4,200,800 8.04% Expenditures City Council 645,170 36,342 0 681,512 707,558 26,046 3.82% City Manager 1,466,305 (545,179) 0 921,126 965,890 44,764 4.86% City Attorney 747,890 (11,901) 0 735,989 903,110 167,121 22.71% Public Safety 29,804,434 0 0 29,804,434 32,467,183 2,662,749 8.93% Deputy City Manager 295,477 248,945 0 544,422 590,817 46,395 8.52% Finance 1,571,443 (324,463) 0 1,246,980 1,313,840 66,860 5.36% Human Resources 330,321 5,044 0 335,365 354,278 18,913 5.64% Information Technology 0 403,123 0 403,123 425,208 22,085 5.48% Facilities 400,020 0 0 400,020 469,652 69,632 17.41% Community&Public Works-Administration 0 302,228 0 302,228 367,126 64,898 21.47% Community&Public Works-Engineering 2,440,282 (96,096) 0 2,344,186 2,310,069 (34,117) (1.46%) Community&Public Works-Building 2,631,423 (444,661) 0 2,186,762 2,075,542 (111,220) (5.09%) Community&Public Works-Planning 0 839,730 0 839,730 868,894 29,164 3.47% Economic Development 1,188,268 273,594 0 1,461,862 1,546,494 84,632 5.79% Parks&Rec-Administration 351,018 0 0 351,018 376,124 25,106 7.15% Parks&Rec-Maintenance 950,455 0 0 950,455 972,455 22,000 2.31% Parks&Rec-Recreation 330,687 0 0 330,687 348,356 17,669 5.34% Parks&Rec-Aquatics 538,700 0 0 538,700 565,700 27,000 5.01% Parks&Rec-Senior Center 36,801 0 0 36,801 38,112 1,311 3.56% Parks&Rec-CenterPlace 970,375 0 0 970,375 996,503 26,128 2.69% General Government 1,703,713 0 0 1,703,713 1,895,218 191,505 11.24% Transfers out-#204(2016 LTGO debt service) 401,400 0 0 401,400 401,150 (250) (0.06%) Transfers out-#309(park capital projects) 160,000 0 0 160,000 160,000 0 0.00% Transfers out-#311 (pavement preservation) 1,001,800 0 0 1,001,800 1,011,800 10,000 1.00% Transfers out-#502(insurance premium) 450,000 0 0 450,000 600,000 150,000 33.33% Total Recurring Expenditures 48,415,982 686,706 0 49,102,688 52,731,079 3,628,391 7.39% Recurring Revenues Over(Under) Recurring Expenditures 4,016,718 (869,706) 0 3,147,012 3,719,421 Page 1 of 19 P:\Finance\2023 Budget\Budget Worksheets\RCAs and Intros and PowerPoint Presentations\2022 09 13\budget summary as of 2022 09 13 CITY OF SPOKANE VALLEY,WA 9/13/2022 2023 Budget 2022 2023 Difference Between As 1st 2nd As Proposed 2022 and 2023 Adopted Amendment Amendment Amended Budget $ #001 -GENERAL FUND-continued NONRECURRING ACTIVITY Revenues Transfers in-#312(police vehicle replacements) 1,400,000 0 (1,400,000) 0 1,400,000 1,400,000 0.00% Transfers in-#312(City Hall repair costs) 0 700,000 0 700,000 0 (700,000) (100.00%) Transfers in-#312(sculpture installation) 0 0 17,000 17,000 0 (17,000) (100.00%) Total Nonrecurring Revenues 1,400,000 700,000 (1,383,000) 717,000 1,400,000 683,000 95.26% Expenditures General Government-IT capital replacements 136,000 0 0 136,000 151,000 15,000 11.03% City Manager(office furniture for Project Manager err 5,000 0 0 5,000 0 (5,000) (100.00%) City Attorney(office furniture for new Paralegal) 0 0 0 0 8,500 8,500 0.00% Public Safety(2 radar trailers) 24,000 0 0 24,000 0 (24,000) (100.00%) Public Safety(vehicle for homeless services officer) 55,000 0 0 55,000 0 (55,000) (100.00%) Public Safety(replace carpet at Precinct) 25,000 0 0 25,000 0 (25,000) (100.00%) Public Safety(repaint Precinct exterior) 50,000 0 0 50,000 0 (50,000) (100.00%) Public Safety(tree&debris removal from back lot) 8,000 0 0 8,000 0 (8,000) (100.00%) Public Safety(police vehicle replacements) 1,400,000 0 (1,400,000) 0 1,400,000 1,400,000 0.00% Public Safety(Access/fencing White Elephant) 0 0 0 0 15,000 15,000 0.00% Public Safety(Install Precinct gutters) 0 0 0 0 4,000 4,000 0.00% Public Safety(Install security cameras at Precinct) 0 0 0 0 20,000 20,000 0.00% Facilities(3rd floor office&furniture) 0 0 77,640 77,640 0 (77,640) (100.00%) Econ Dev(20th Anniversary event planner) 0 0 20,000 20,000 30,000 10,000 50.00% Parks&Rec(repaint portico at CenterPlace) 12,000 0 0 12,000 0 (12,000) (100.00%) Parks&Rec(replace carpet at CenterPlace) 26,700 0 0 26,700 0 (26,700) (100.00%) Parks&Rec(repair plumbing systems at pools) 30,000 0 0 30,000 0 (30,000) (100.00%) Parks&Rec(replace CenterPlace flooring) 0 0 0 0 26,000 26,000 0.00% Parks&Rec(CenterPlace lobby improvements) 0 0 0 0 150,000 150,000 0.00% Parks&Rec(sculpture installation) 0 0 17,000 17,000 0 (17,000) (100.00%) Financial Software Capital Costs 1,000,000 0 (500,000) 500,000 500,000 0 0.00% City Hall Repairs 0 700,000 0 700,000 0 (700,000) (100.00%) Transfers out-#101 (Street Fund operations) 2,820,419 0 214,500 3,034,919 3,417,840 382,921 12.62% Transfers out-#122(replenish reserve) 0 89,805 0 89,805 0 (89,805) (100.00%) Transfers out-#312('20 fund bal>50%) 0 3,593,000 0 3,593,000 0 (3,593,000) (100.00%) Transfers out-#501 (vehicle for Code Enf Supervisc 40,000 0 0 40,000 0 (40,000) (100.00%) Total Nonrecurring Expenditures 5,632,119 4,382,805 (1,570,860) 8,444,064 5,722,340 (2,721,724) (32.23%) Nonrecurring Revenues Over(Under) Nonrecurring Expenditures (4,232,119) (3,682,805) 187,860 (7,727,064) (4,322,340) Excess(Deficit)of Total Revenues Over(Under)Total Expenditures (215,401) (4,552,511) 187,860 (4,580,052) (602,919) Beginning unrestricted fund balance 36,236,947 36,236,947 31,656,895 Ending unrestricted fund balance 36,021,546 31,656,895 31,053,976 Fund balance as a percent of recurring expenditures 74.40% 64.47% 58.89% Page 2 of 19 P:\Finance\2023 Budget\Budget Worksheets\RCAs and Intros and PowerPoint Presentations\2022 09 13\budget summary as of 2022 09 13 CITY OF SPOKANE VALLEY,WA 9/13/2022 2023 Budget 2022 2023 Difference Between As 1st 2nd As Proposed 2022 and 2023 Adopted Amendment Amendment Amended Budget $ SPECIAL REVENUE FUNDS #101 -STREET FUND RECURRING ACTIVITY Revenues Utility Tax 932,000 0 0 932,000 857,000 (75,000) (8.05%) Motor Vehicle Fuel(Gas)Tax 1,896,000 0 0 1,896,000 2,062,600 166,600 8.79% Multimodal Transportation Revenue 130,200 0 0 130,200 139,200 9,000 6.91% Right-of-Way Maintenance Fee 85,000 0 0 85,000 95,000 10,000 11.76% Investment Interest 500 0 0 500 500 0 0.00% Miscellaneous 10,000 0 150,000 160,000 10,000 (150,000) (93.75%) Transfers in-#106 0 0 271,000 271,000 0 (271,000) (100.00%) Total Recurring Revenues 3,053,700 0 421,000 3,474,700 3,164,300 (310,400) (8.93%) Expenditures Wages/Benefits/Payroll Taxes 1,128,523 0 0 1,128,523 1,327,186 198,663 17.60% Supplies 176,700 0 0 176,700 191,500 14,800 8.38% Services&Charges 2,698,644 0 421,000 3,119,644 2,678,789 (440,855) (14.13%) Snow Operations 890,502 0 0 890,502 1,081,915 191,413 21.49% Intergovernmental Payments 909,000 0 0 909,000 1,000,000 91,000 10.01% Vehicle rentals-#501 (non-plow vehicle rental) 10,250 0 0 10,250 27,750 17,500 170.73% Vehicle rentals-#501 (plow replace.) 60,500 0 214,500 275,000 275,000 0 0.00% Total Recurring Expenditures 5,874,119 0 635,500 6,509,619 6,582,140 72,521 1.11% Recurring Revenues Over(Under) Recurring Expenditures (2,820,419) 0 (214,500) (3,034,919) (3,417,840) NONRECURRING ACTIVITY Revenues Transfers in-#001 2,820,419 0 214,500 3,034,919 3,417,840 382,921 12.62% Total Nonrecurring Revenues 2,820,419 0 214,500 3,034,919 3,417,840 382,921 12.62% Expenditures Streetlight Replacement Program 35,500 0 0 35,500 40,000 4,500 12.68% Generator for Maintenance Shop(1/2 cost to#402 50,000 0 0 50,000 0 (50,000) (100.00%) Bridge Replacement Program 0 0 0 0 10,000 10,000 0.00% Transfers out-#501 (additional dump bed truck) 80,000 0 0 80,000 0 (80,000) (100.00%) Signal Maintenance Equipment 0 0 0 0 40,000 40,000 0.00% Transfers out-#501 (truck for Signal Technician) 0 0 0 0 58,000 58,000 0.00% Total Nonrecurring Expenditures 165,500 0 0 165,500 148,000 (17,500) (10.57%) Nonrecurring Revenues Over(Under) Nonrecurring Expenditures 2,654,919 0 214,500 2,869,419 3,269,840 Excess(Deficit)of Total Revenues Over(Under)Total Expenditures (165,500) 0 0 (165,500) (148,000) Beginning fund balance 1,156,301 1,156,301 990,801 Ending fund balance 990,801 990,801 842,801 #103-PATHS&TRAILS FUND Revenues Motor Vehicle Fuel(Gas)Tax 8,000 0 0 8,000 8,700 700 8.75% Investment Interest 100 0 0 100 100 0 0.00% Total revenues 8,100 0 0 8,100 8,800 700 8.64% Expenditures Transfers out 0 0 0 0 0 0 0.00% Total expenditures 0 0 0 0 0 0 0.00% Revenues over(under)expenditures 8,100 8,100 8,800 Beginning fund balance 29,558 29,558 37,658 Ending fund balance 37,658 37,658 46,458 Page 3 of 19 P:\Finance\2023 Budget\Budget Worksheets\RCAs and Intros and PowerPoint Presentations\2022 09 13\budget summary as of 2022 09 13 CITY OF SPOKANE VALLEY,WA 9/13/2022 2023 Budget 2022 2023 Difference Between As 1st 2nd As Proposed 2022 and 2023 Adopted Amendment Amendment Amended Budget $ SPECIAL REVENUE FUNDS-continued #104-HOTEL/MOTEL TAX-TOURISM FACILITIES FUND Revenues Hotel/Motel Tax 400,000 0 0 400,000 600,000 200,000 50.00% Investment Interest 2,500 0 0 2,500 5,000 2,500 100.00% Transfers in-#105 0 273,000 0 273,000 0 (273,000) (100.00%) Total revenues 402,500 273,000 0 675,500 605,000 (70,500) (10.44%) Expenditures Capital Outlay 0 0 0 0 0 0 0.00% Total expenditures 0 0 0 0 0 0 0.00% Revenues over(under)expenditures 402,500 675,500 605,000 Beginning fund balance 4,672,194 4,672,194 5,347,694 Ending fund balance 5,074,694 5,347,694 5,952,694 #105-HOTEL/MOTEL TAX FUND Revenues Hotel/Motel Tax 600,000 0 0 600,000 900,000 300,000 50.00% Investment Interest 1,000 0 0 1,000 1,000 0 0.00% Total revenues 601,000 0 0 601,000 901,000 300,000 49.92% Expenditures Transfers out-#001 30,000 0 0 30,000 30,000 0 0.00% Transfers out-#104 0 273,000 0 273,000 0 (273,000) (100.00%) Tourism Promotion 571,000 (273,000) 0 298,000 871,000 573,000 192.28% Total expenditures 601,000 0 0 601,000 901,000 300,000 49.92% Revenues over(under)expenditures 0 0 0 Beginning fund balance 165,000 165,000 165,000 Ending fund balance 165,000 165,000 165,000 #106-SOLID WASTE FUND Revenues Solid Waste Administrative Fee 225,000 0 0 225,000 225,000 0 0.00% Solid Waste Road Wear Fee 1,600,000 0 0 1,600,000 1,700,000 100,000 6.25% Investment Interest 7,000 0 0 7,000 4,000 (3,000) (42.86%) Total revenues 1,832,000 0 0 1,832,000 1,929,000 97,000 5.29% Expenditures Education/Contract Admin 232,000 0 0 232,000 229,000 (3,000) (1.29%) Transfers out-#101 0 0 271,000 271,000 0 (271,000) (100.00%) Transfers out-#311 1,600,000 0 260,519 1,860,519 1,700,000 (160,519) (8.63%) Total expenditures 1,832,000 0 531,519 2,363,519 1,929,000 (434,519) (18.38%) Revenues over(under)expenditures 0 (531,519) 0 Beginning fund balance 1,140,119 1,140,119 608,600 Ending fund balance 1,140,119 608,600 608,600 #107-PEG FUND Revenues Comcast PEG contribution 79,000 0 0 79,000 71,000 (8,000) (10.13%) Investment Interest 0 0 0 0 0 0 0.00% Total revenues 79,000 0 0 79,000 71,000 (8,000) (10.13%) Expenditures PEG Reimbursement-CMTV 39,500 0 0 39,500 39,500 0 0.00% Capital Outlay 33,500 0 0 33,500 33,500 0 0.00% Total expenditures 73,000 0 0 73,000 73,000 0 0.00% Revenues over(under)expenditures 6,000 6,000 (2,000) Beginning fund balance 165,895 165,895 171,895 Ending fund balance 171,895 171,895 169,895 Page 4 of 19 P:\Finance\2023 Budget\Budget Worksheets\RCAs and Intros and PowerPoint Presentations\2022 09 13\budget summary as of 2022 09 13 CITY OF SPOKANE VALLEY,WA 9/13/2022 2023 Budget 2022 2023 Difference Between As 1st 2nd As Proposed 2022 and 2023 Adopted Amendment Amendment Amended Budget $ SPECIAL REVENUE FUNDS-continued #108-AFFORDABLE&SUPPORTIVE HOUSING SALES TAX FUND Revenues Affordable&Supportive Housing Sales Tax 193,000 0 0 193,000 200,000 7,000 3.63% Investment Interest 0 0 0 0 0 0 0.00% Total revenues 193,000 0 0 193,000 200,000 7,000 3.63% Expenditures Professional Services 0 0 0 0 0 0 0.00% Total expenditures 0 0 0 0 0 0 0.00% Revenues over(under)expenditures 193,000 193,000 200,000 Beginning fund balance 367,327 367,327 560,327 Ending fund balance 560,327 560,327 760,327 #120-CENTER PLACE OPERATING RESERVE FUND Revenues Investment Interest 0 0 0 0 0 0 0.00% Miscellaneous 0 0 0 0 0 0 0.00% Total revenues 0 0 0 0 0 0 0.00% Expenditures Operations 0 0 0 0 0 0 0.00% Total expenditures 0 0 0 0 0 0 0.00% Revenues over(under)expenditures 0 0 0 Beginning fund balance 300,000 300,000 300,000 Ending fund balance 300,000 300,000 300,000 #121 -SERVICE LEVEL STABILIZATION RESERVE FUND Revenues Investment Interest 0 0 0 0 0 0 0.00% Miscellaneous 0 0 0 0 0 0 0.00% Total revenues 0 0 0 0 0 0 0.00% Expenditures Operations 0 0 0 0 0 0 0.00% Total expenditures 0 0 0 0 0 0 0.00% Revenues over(under)expenditures 0 0 0 Beginning fund balance 5,500,000 5,500,000 5,500,000 Ending fund balance 5,500,000 5,500,000 5,500,000 #122-WINTER WEATHER RESERVE FUND Revenues Investment Interest 800 0 0 800 1,100 300 37.50% Transfers in-#001 0 89,805 0 89,805 0 (89,805) (100.00%) Total revenues 800 89,805 0 90,605 1,100 (89,505) (98.79%) Expenditures Street maintenance expenditures 500,000 0 0 500,000 500,000 0 0.00% Transfers out-#101 0 0 0 0 0 0 0.00% Total expenditures 500,000 0 0 500,000 500,000 0 0.00% Revenues over(under)expenditures (499,200) (409,395) (498,900) Beginning fund balance 434,887 434,887 525,492 Ending fund balance (64,313) 25,492 26,592 Page 5 of 19 P:\Finance\2023 Budget\Budget Worksheets\RCAs and Intros and PowerPoint Presentations\2022 09 13\budget summary as of 2022 09 13 CITY OF SPOKANE VALLEY,WA 9/13/2022 2023 Budget 2022 2023 Difference Between As 1st 2nd As Proposed 2022 and 2023 Adopted Amendment Amendment Amended Budget $ DEBT SERVICE FUNDS #204-LTGO BOND DEBT SERVICE FUND Revenues Spokane Public Facilities District 501,200 0 0 501,200 527,200 26,000 5.19% Transfers in-#001 401,400 0 0 401,400 401,150 (250) (0.06%) Transfers in-#301 81,100 0 0 81,100 80,600 (500) (0.62%) Transfers in-#302 81,100 0 0 81,100 80,600 (500) (0.62%) Total revenues 1,064,800 0 0 1,064,800 1,089,550 24,750 2.32% Expenditures Debt Service Payments-CenterPlace 501,200 0 0 501,200 527,200 26,000 5.19% Debt Service Payments-Roads 162,200 0 0 162,200 161,200 (1,000) (0.62%) Debt Service Payments-City Hall 401,400 0 0 401,400 401,150 (250) (0.06%) Total expenditures 1,064,800 0 0 1,064,800 1,089,550 24,750 2.32% Revenues over(under)expenditures 0 0 0 Beginning fund balance 0 0 0 Ending fund balance 0 0 0 CAPITAL PROJECTS FUNDS #301 -REET 1 CAPITAL PROJECTS FUND Revenues REET 1 -Taxes 1,500,000 0 500,000 2,000,000 1,500,000 (500,000) (25.00%) Investment Interest 2,000 0 0 2,000 4,000 2,000 100.00% Total revenues 1,502,000 0 500,000 2,002,000 1,504,000 (498,000) (24.88%) Expenditures Transfers out-#204 81,100 0 0 81,100 80,600 (500) (0.62%) Transfers out-#303 361,780 0 (49,926) 311,854 385,967 74,113 23.77% Transfers out-#311 (pavement preservation) 914,900 0 0 914,900 1,037,500 122,600 13.40% Transfers out-#314 0 0 3,322 3,322 3,655 333 10.02% Total expenditures 1,357,780 0 (46,604) 1,311,176 1,507,722 196,546 14.99% Revenues over(under)expenditures 144,220 690,824 (3,722) Beginning fund balance 3,958,748 3,958,748 4,649,572 Ending fund balance 4,102,968 4,649,572 4,645,850 #302-REET 2 CAPITAL PROJECTS FUND Revenues REET 2-Taxes 1,500,000 0 500,000 2,000,000 1,500,000 (500,000) (25.00%) Investment Interest 5,000 0 0 5,000 6,000 1,000 20.00% Total revenues 1,505,000 0 500,000 2,005,000 1,506,000 (499,000) (24.89%) Expenditures Transfers out-#204 81,100 0 0 81,100 80,600 (500) (0.62%) Transfers out-#303 1,113,649 0 (248,323) 865,326 602,720 (262,606) (30.35%) Transfers out-#309 0 0 196,817 196,817 0 (196,817) (100.00%) Transfers out-#311 (pavement preservation) 914,900 0 0 914,900 1,037,500 122,600 13.40% Transfers out-#314 0 0 0 0 135,000 135,000 0.00% Total expenditures 2,109,649 0 (51,506) 2,058,143 1,855,820 (202,323) (9.83%) Revenues over(under)expenditures (604,649) (53,143) (349,820) Beginning fund balance 5,230,856 5,230,856 5,177,713 Ending fund balance 4,626,207 5,177,713 4,827,893 Page 6 of 19 P:\Finance\2023 Budget\Budget Worksheets\RCAs and Intros and PowerPoint Presentations\2022 09 13\budget summary as of 2022 09 13 CITY OF SPOKANE VALLEY,WA 9/13/2022 2023 Budget 2022 2023 Difference Between As 1st 2nd As Proposed 2022 and 2023 Adopted Amendment Amendment Amended Budget $ CAPITAL PROJECTS FUNDS-continued #303-STREET CAPITAL PROJECTS FUND Revenues Grant Proceeds 6,956,322 750,000 (1,422,418) 6,283,904 7,988,376 1,704,472 27.12% Developer 1,164,399 0 148,411 1,312,810 71,615 (1,241,195) (94.54%) Transfers in-#301 361,780 0 (49,926) 311,854 385,967 74,113 23.77% Transfers in-#302 1,113,649 0 (248,323) 865,326 602,720 (262,606) (30.35%) Transfers in-#312 225,000 0 0 225,000 0 (225,000) (100.00%) Transfers in-#315 150,000 0 (108,449) 41,551 108,449 66,898 161.00% Total revenues 9,971,150 750,000 (1,680,705) 9,040,445 9,157,127 116,682 1.29% Expenditures 205 Sprague/Barker Intersections Improvement 1,871,500 0 0 1,871,500 19,766 (1,851,734) (98.94%) 249 Sullivan/Wellesley Intersection 1,903,176 0 0 1,903,176 0 (1,903,176) (100.00%) 293 2018 CSS Citywide Reflective Signal BP 8,250 0 0 8,250 0 (8,250) (100.00%) 294 Citywide Reflective Signal Post Panels 3,575 0 0 3,575 0 (3,575) (100.00%) 299 Argonne Rd Concrete Pvmt Indiana to Mont 130,017 0 0 130,017 0 (130,017) (100.00%) 300 Pines and Mission Intersection Improvement 1,746,643 0 (1,171,105) 575,538 1,294,831 719,293 124.98% 313 Barker Rd/Union Pacific Crossing 1,444,000 0 (1,044,000) 400,000 1,044,000 644,000 161.00% 318 Wilbur Sidewalk-Boone to Mission 572,909 0 0 572,909 0 (572,909) (100.00%) 320 Sullivan Preservation-Sprague to 8th 412,000 0 0 412,000 2,070,462 1,658,462 402.54% 321 Argonne Corridor Impry-North of Knox 0 0 0 0 10,000 10,000 0.00% 326 2020 Citywide Retroreflective Post Plates 142,880 0 0 142,880 89,502 (53,378) (37.36%) 327 Sprague Stormwater&Crossing Project 0 0 100,000 100,000 1,557,410 1,457,410 1457.41% 329 Barker Road Imp-City Limits to Appleway 250,000 0 0 250,000 750,000 500,000 200.00% 332 NE Industrial Area-Sewer Extension 0 0 0 0 25,000 25,000 0.00% 335 Mission Ave over Evergreen Deck Repair 261,200 0 0 261,200 0 (261,200) (100.00%) 340 8th Ave Sidewalk-Coleman to Park 0 0 434,400 434,400 401,011 (33,389) (7.69%) 342 School zone beacons 225,000 0 0 225,000 0 (225,000) (100.00%) 343 Buckeye Ave Sewer Extenstion 0 750,000 0 750,000 0 (750,000) (100.00%) 344 Park Rd Sidewalk-Broadway to cataldo 0 0 0 0 338,862 338,862 0.00% 345 Park Rd Sidewalk-Nora to Baldwin 0 0 0 0 311,600 311,600 0.00% 346 Bowdish Sidewalk 12th to 22nd 0 0 0 0 244,683 244,683 0.00% Contingency 1,000,000 0 0 1,000,000 1,000,000 0 0.00% Total expenditures 9,971,150 750,000 (1,680,705) 9,040,445 9,157,127 116,682 1.29% Revenues over(under)expenditures 0 0 0 Beginning fund balance 67,620 67,620 67,620 Ending fund balance 67,620 67,620 67,620 Note: Work performed for pavement preservation projects out of the Street Capital Projects Fund is for items such as sidewalk upgrades that the were bid with the pavement preservation work. #309-PARK CAPITAL PROJECTS FUND Revenues Grant Proceeds 126,100 0 (126,100) 0 126,100 126,100 0.00% Transfers in-#001 160,000 0 0 160,000 160,000 0 0.00% Transfers in-#302 0 0 196,817 196,817 0 (196,817) (100.00%) Transfers in-#312 4,522,420 0 (4,066,231) 456,189 4,523,900 4,067,711 891.67% Total revenues 4,808,520 0 (3,995,514) 813,006 4,810,000 3,996,994 491.63% Expenditures 314 Balfour Park frontage improvements 0 0 168,006 168,006 0 (168,006) (100.00%) 316 Balfour Park improvements Phase 1 3,507,520 0 (3,337,520) 170,000 3,400,000 3,230,000 1900.00% 328 Sullivan Park water line 441,000 0 (376,000) 65,000 500,000 435,000 669.23% 338 Spokane Valley River Loop Trail 700,000 0 (450,000) 250,000 750,000 500,000 200.00% Replace pond liner at Mirabeau 80,000 0 0 80,000 0 (80,000) (100.00%) Parking&Trail Design(Summerfield,Ponderosa,Fl 0 0 0 0 136,900 136,900 0.00% West Lawn Shade Canopy for Stage 0 0 0 0 23,100 23,100 0.00% Total expenditures 4,728,520 0 (3,995,514) 733,006 4,810,000 4,076,994 556.20% Revenues over(under)expenditures 80,000 80,000 0 Beginning fund balance 18,255 18,255 98,255 Ending fund balance 98,255 98,255 98,255 Page 7 of 19 P:\Finance\2023 Budget\Budget Worksheets\RCAs and Intros and PowerPoint Presentations\2022 09 13\budget summary as of 2022 09 13 CITY OF SPOKANE VALLEY,WA 9/13/2022 2023 Budget 2022 2023 Difference Between As 1st 2nd As Proposed 2022 and 2023 Adopted Amendment Amendment Amended Budget $ CAPITAL PROJECTS FUNDS-continued #310-CIVIC FACILITIES CAPITAL PROJECTS FUND Revenues Investment Interest 1,300 0 0 1,300 1,000 (300) (23.08%) Total revenues 1,300 0 0 1,300 1,000 (300) (23.08%) Expenditures Payment to Library District 0 560,000 0 560,000 0 (560,000) (100.00%) Total expenditures 0 560,000 0 560,000 0 (560,000) (100.00%) Revenues over(under)expenditures 1,300 (558,700) 1,000 Beginning fund balance 840,056 840,056 281,356 Ending fund balance 841,356 281,356 282,356 Note: The fund balance in#310 includes$839,281.10 paid by the Library District for 2.82 acres at the Balfour Park site. If the District does not succeed in getting a voted bond approved by October 2022 then the City may repurchase this land at the original sale price of$839,285.10.Of this amount,$560,000 is anticipated to be paid out to the Library District for improvements during 2022. #311 -PAVEMENT PRESERVATION Revenues Transfers in-#001 1,001,800 0 0 1,001,800 1,011,800 10,000 1.00% Transfers in-#106 1,600,000 0 260,519 1,860,519 1,700,000 (160,519) (8.63%) Transfers in-#301 914,900 0 0 914,900 1,037,500 122,600 13.40% Transfers in-#302 914,900 0 0 914,900 1,037,500 122,600 13.40% Grant Proceeds 1,029,000 0 0 1,029,000 1,760,000 731,000 71.04% Total revenues 5,460,600 0 260,519 5,721,119 6,546,800 825,681 14.43% Expenditures Pavement preservation 7,202,000 0 (1,775,156) 5,426,844 7,805,121 2,378,277 43.82% Pre-project GeoTech 50,000 0 0 50,000 50,000 0 0.00% Total expenditures 7,252,000 0 (1,775,156) 5,476,844 7,855,121 2,378,277 43.42% Revenues over(under)expenditures (1,791,400) 244,275 (1,308,321) Beginning fund balance 5,544,088 5,544,088 5,788,363 Ending fund balance 3,752,688 5,788,363 4,480,042 #312-CAPITAL RESERVE FUND Revenues Transfers in-#001 ('19 fund bal>50%) 0 3,593,000 0 3,593,000 0 (3,593,000) (100.00%) Grant Proceeds 0 0 1,000,000 1,000,000 0 (1,000,000) (100.00%) Investment Interest 10,000 0 0 10,000 20,000 10,000 100.00% Total revenues 10,000 3,593,000 1,000,000 4,603,000 20,000 (4,583,000) (99.57%) Expenditures Transfers out-#001 (police vehicle replacements) 1,400,000 0 (1,400,000) 0 1,400,000 1,400,000 0.00% Transfers out-#001 (City Hall repair costs) 0 700,000 0 700,000 0 (700,000) (100.00%) Transfers out-#001 (sculpture installation) 0 0 17,000 17,000 0 (17,000) (100.00%) Transfers out-#303(school zone beacons) 225,000 0 0 225,000 0 (225,000) (100.00%) Transfers out-#309(Balfour Park Improvements PI 3,507,520 0 (3,366,331) 141,189 3,400,000 3,258,811 2308.12% Transfers out-#309(Sullivan Park water line) 314,900 0 (249,900) 65,000 373,900 308,900 475.23% Transfers out-#309(Spokane Valley River Loop Tn 700,000 0 (450,000) 250,000 750,000 500,000 200.00% Transfers out-#314(Barker Rd Overpass) 724,905 0 (376,907) 347,998 347,998 0 0.00% Transfers out-#314(Pines Rd Underpass) 0 0 178,540 178,540 196,394 17,854 10.00% Transfers out-#314(Sullivan Rd Interchange) 101,385 0 154,667 256,052 0 (256,052) (100.00%) Transfers out-#316(Fairgrounds Building) 750,000 0 (703,358) 46,642 0 (46,642) (100.00%) WSDOT Sullivan Park Property Acquisition 0 759,600 0 759,600 0 (759,600) (100.00%) Total expenditures 7,723,710 1,459,600 (6,196,289) 2,987,021 6,468,292 3,481,271 116.55% Revenues over(under)expenditures (7,713,710) 1,615,979 (6,448,292) Beginning fund balance 14,522,386 14,522,386 16,138,365 Ending fund balance 6,808,676 16,138,365 9,690,073 Page 8 of 19 P:\Finance\2023 Budget\Budget Worksheets\RCAs and Intros and PowerPoint Presentations\2022 09 13\budget summary as of 2022 09 13 CITY OF SPOKANE VALLEY,WA 9/13/2022 2023 Budget 2022 2023 Difference Between As 1st 2nd As Proposed 2022 and 2023 Adopted Amendment Amendment Amended Budget $ CAPITAL PROJECTS FUNDS-continued #314-RAILROAD GRADE SEPARATION PROJECTS FUND Revenues Grant Proceeds 1,560,290 0 242,924 1,803,214 2,827,086 1,023,872 56.78% Developer Contributions 308,592 0 (121,081) 187,511 187,511 0 0.00% Transfers in#301 0 0 3,322 3,322 3,655 333 10.02% Transfers in#302 0 0 0 0 135,000 135,000 0.00% Transfers in#312 826,290 0 (43,700) 782,590 544,392 (238,198) (30.44%) Total revenues 2,695,172 0 81,465 2,776,637 3,697,644 921,007 33.17% Expenditures 143 Barker BNSF Grade Separation 1,307,293 0 (557,293) 750,000 750,000 0 0.00% 223 Pines Rd Underpass 1,366,585 0 633,415 2,000,000 2,200,000 200,000 10.00% 311 Sullivan Rd Interchange 101,385 0 154,667 256,052 1,000,000 743,948 290.55% Total expenditures 2,775,263 0 230,789 3,006,052 3,950,000 943,948 31.40% Revenues over(under)expenditures (80,091) (229,415) (252,356) Beginning fund balance 589,792 589,792 360,377 Ending fund balance 509,701 360,377 108,021 #315-TRANSPORTATION IMPACT FEES FUND Revenues Transportation Impact Fees 200,000 0 0 200,000 200,000 0 0.00% Total revenues 200,000 0 0 200,000 200,000 0 0.00% Expenditures Transfers out-#303 150,000 0 (108,449) 41,551 108,449 66,898 161.00% Total expenditures 150,000 0 (108,449) 41,551 108,449 66,898 161.00% Revenues over(under)expenditures 50,000 158,449 91,551 Beginning fund balance 294,607 294,607 453,056 Ending fund balance 344,607 453,056 544,607 #316-ECONOMIC DEVELOPMENT CAPITAL PROJECTS FUND Revenues Transfer in-#312(fairgrounds building) 750,000 0 (703,358) 46,642 0 (46,642) (100.00%) Total revenues 750,000 0 (703,358) 46,642 0 (46,642) (100.00%) Expenditures Fairgrounds Building 750,000 0 (703,358) 46,642 0 (46,642) (100.00%) Total expenditures 750,000 0 (703,358) 46,642 0 (46,642) (100.00%) Revenues over(under)expenditures 0 0 0 Beginning fund balance 0 0 0 Ending fund balance 0 0 0 Page 9 of 19 P:\Finance\2023 Budget\Budget Worksheets\RCAs and Intros and PowerPoint Presentations\2022 09 13\budget summary as of 2022 09 13 CITY OF SPOKANE VALLEY,WA 9/13/2022 2023 Budget 2022 2023 Difference Between As 1st 2nd As Proposed 2022 and 2023 Adopted Amendment Amendment Amended Budget $ ENTERPRISE FUNDS #402-STORMWATER FUND RECURRING ACTIVITY Revenues Stormwater Management Fees 1,910,000 0 0 1,910,000 1,951,000 41,000 2.15% Investment Interest 2,000 0 0 2,000 2,000 0 0.00% Miscellaneous 0 0 0 0 0 0 0.00% Total Recurring Revenues 1,912,000 0 0 1,912,000 1,953,000 41,000 2.14% Expenditures Wages/Benefits/Payroll Taxes 560,631 0 0 560,631 591,562 30,931 5.52% Supplies 18,150 0 0 18,150 20,800 2,650 14.60% Services&Charges 1,248,395 0 0 1,248,395 1,324,742 76,347 6.12% Intergovernmental Payments 45,000 0 0 45,000 48,000 3,000 6.67% Vehicle rentals-#501 6,750 0 0 6,750 6,750 0 0.00% Total Recurring Expenditures 1,878,926 0 0 1,878,926 1,991,854 112,928 6.01% Recurring Revenues Over(Under) Recurring Expenditures 33,074 0 0 33,074 (38,854) NONRECURRING ACTIVITY Revenues Grant Proceeds 0 0 0 0 0 0 0.00% Miscellaneous 0 0 0 0 0 0 0.00% Total Nonrecurring Revenues 0 0 0 0 0 0 0.00% Expenditures Capital-various projects 315,000 0 0 315,000 200,000 (115,000) (36.51%) Watershed studies 100,000 0 0 100,000 100,000 0 0.00% Stormwater comprehensive plan update 100,000 0 200,000 300,000 50,000 (250,000) (83.33%) Generator for Maintenance Shop(1/2 cost to#101 50,000 0 0 50,000 0 (50,000) (100.00%) Total Nonrecurring Expenditures 565,000 0 200,000 765,000 350,000 (415,000) (54.25%) Nonrecurring Revenues Over(Under) Nonrecurring Expenditures (565,000) 0 (200,000) (765,000) (350,000) Excess(Deficit)of Total Revenues Over(Under)Total Expenditures (531,926) 0 (200,000) (731,926) (388,854) Beginning working capital 2,401,719 2,401,719 1,669,793 Ending working capital 1,869,793 1,669,793 1,280,939 #403-AQUIFER PROTECTION AREA Revenues Spokane County 460,000 0 0 460,000 460,000 0 0.00% Grant Proceeds 1,881,600 0 (730,353) 1,151,247 397,500 (753,747) (65.47%) Investment Interest 1,900 0 0 1,900 1,900 0 0.00% Total revenues 2,343,500 0 (730,353) 1,613,147 859,400 (753,747) (46.73%) Expenditures Capital-various projects 3,008,800 0 (2,322,828) 685,972 1,421,100 735,128 107.17% Effectiveness study 55,000 0 0 55,000 55,000 0 0.00% Total expenditures 3,063,800 0 (2,322,828) 740,972 1,476,100 735,128 99.21% Revenues over(under)expenditures (720,300) 872,175 (616,700) Beginning working capital 1,119,839 1,119,839 1,992,014 Ending working capital 399,539 1,992,014 1,375,314 Page 10 of 19 P:\Finance\2023 Budget\Budget Worksheets\RCAs and Intros and PowerPoint Presentations\2022 09 13\budget summary as of 2022 09 13 CITY OF SPOKANE VALLEY,WA 9/13/2022 2023 Budget 2022 2023 Difference Between As 1st 2nd As Proposed 2022 and 2023 Adopted Amendment Amendment Amended Budget $ INTERNAL SERVICE FUNDS L #501 -ER&R FUND Revenues Vehicle rentals-#001 31,300 0 0 31,300 52,100 20,800 66.45% Vehicle rentals-#101 10,250 0 0 10,250 27,750 17,500 170.73% Vehicle rentals-#101 (plow replace.) 60,500 0 214,500 275,000 275,000 0 0.00% Vehicle rentals-#402 6,750 0 0 6,750 6,750 0 0.00% Transfers in-#001 (Code Enforcement Vehicle) 40,000 0 0 40,000 0 (40,000) (100.00%) Transfers in-#101 (Additional dump bed truck) 80,000 0 0 80,000 58,000 (22,000) (27.50%) Investment Interest 1,200 0 0 1,200 2,000 800 66.67% Total revenues 230,000 0 214,500 444,500 421,600 (22,900) (5.15%) Expenditures Small tools&minor equipment 10,000 0 0 10,000 10,000 0 0.00% Vehicle purchases 262,500 0 0 262,500 238,000 (24,500) (9.33%) Snow plow purchase 250,000 0 0 250,000 275,000 25,000 10.00% Total expenditures 522,500 0 0 522,500 523,000 500 0.10% Revenues over(under)expenditures (292,500) (78,000) (101,400) Beginning working capital 1,425,472 1,425,472 1,347,472 Ending working capital 1,132,972 1,347,472 1,246,072 #502-RISK MANAGEMENT FUND Revenues Investment Interest 0 0 0 0 0 0 0.00% Transfers in-#001 450,000 0 0 450,000 600,000 150,000 33.33% Total revenues 450,000 0 0 450,000 600,000 150,000 33.33% Expenditures Auto&Property Insurance 450,000 0 0 450,000 600,000 150,000 33.33% Miscellaneous 0 0 0 0 0 0 0.00% Total expenditures 450,000 0 0 450,000 600,000 150,000 33.33% Revenues over(under)expenditures 0 0 0 Beginning fund balance 392,820 392,820 392,820 Ending fund balance 392,820 392,820 392,820 FIDUCIARY FUNDS #632-PASSTHROUGH FEES&TAXES FUND Revenues Fees&taxes collected for other governments 400,000 0 191,000 591,000 591,000 0 0.00% Total revenues 400,000 0 191,000 591,000 591,000 0 0.00% Expenditures Fees&taxes remitted to other governments 400,000 0 191,000 591,000 591,000 0 0.00% Total expenditures 400,000 0 191,000 591,000 591,000 0 0.00% Revenues over(under)expenditures 0 0 0 Beginning fund balance 0 0 0 Ending fund balance 0 0 0 TOTAL OF ALL FUNDS Total of Revenues for all Funds 96,127,261 5,222,805 (5,109,946) 96,240,120 101,105,661 Total of Expenditures for all Funds 107,856,818 7,839,111 (16,662,461) 99,033,468 110,920,594 Total grant revenues(included in total revenues) 11,813,312 590,000 (1,035,947) 11,367,365 13,219,062 Total Capital expenditures(included in total expenditures) 32,082,233 1,539,600 (12,116,772) 21,445,061 30,079,348 Page 11 of 19 P:\Finance\2023 Budget\Budget Worksheets\RCAs and Intros and PowerPoint Presentations\2022 09 13\budget summary as of 2022 09 13 CITY OF SPOKANE VALLEY,WA I 9/13/2022 2023 Budget General Fund 2022 2022 2023 Difference Between Adopted Proposed as of $ as 2022 and 2023 Budget Amended 6/14/2022 Change revised $ 'RECURRING ACTIVITY Revenues Property Tax 13,199,900 13,199,900 13,600,800 0 13,600,800 400,900 3.04% Sales Tax 27,720,000 27,720,000 30,554,500 500 30,555,000 2,835,000 10.23% Sales Tax-Public Safety 1,276,000 1,276,000 1,356,700 300 1,357,000 81,000 6.35% Sales Tax-Criminal Justice 2,244,000 2,244,000 2,397,900 100 2,398,000 154,000 6.86% Gambling Tax and Leasehold Excise Tax 365,000 365,000 383,000 0 383,000 18,000 4.93% Franchise Fees/Business Registration 1,215,000 1,215,000 1,215,000 0 1,215,000 0 0.00% State Shared Revenues 1,995,500 1,995,500 2,294,800 46,200 2,341,000 345,500 17.31% Fines and Forfeitures/Public Safety 529,200 529,200 518,600 0 518,600 (10,600) (2.00%) Community and Public Works 2,636,200 2,636,200 3,145,900 0 3,145,900 509,700 19.33% Recreation Program Revenues 652,400 629,400 625,500 0 625,500 (3,900) (0.62%) Grant Proceeds 260,000 100,000 120,000 0 120,000 20,000 20.00% Miscellaneous Department Revenue 21,000 21,000 2,500 0 2,500 (18,500) (88.10%) Miscellaneous&Investment Interest 288,500 288,500 158,200 0 158,200 (130,300) (45.16%) Transfers in-#105(h/mtax-CPadvertising) 30,000 30,000 30,000 0 30,000 0 0.00% Total Recurring Revenues 52,432,700 52,249,700 56,403,400 47,100 56,450,500 4,200,800 8.04% Expenditures City Council 645,170 681,512 707,558 0 707,558 26,046 3.82% City Manager 1,466,305 921,126 965,890 0 965,890 44,764 4.86% City Attorney 747,890 735,989 800,830 102,280 903,110 167,121 22.71% Public Safety 29,804,434 29,804,434 32,467,183 0 32,467,183 2,662,749 8.93% Deputy City Manager 295,477 544,422 590,817 0 590,817 46,395 8.52% Finance 1,571,443 1,246,980 1,313,840 0 1,313,840 66,860 5.36% Human Resources 330,321 335,365 354,278 0 354,278 18,913 5.64% Information Technology 0 403,123 425,208 0 425,208 22,085 5.48% Facilities 400,020 400,020 469,652 0 469,652 69,632 17.41% Community&Public Works-Administration 0 302,228 367,126 0 367,126 64,898 21.47% Community&Public Works-Engineering 2,440,282 2,344,186 2,296,469 13,600 2,310,069 (34,117) (1.46%) Net Community&Public Works-Building 2,631,423 2,186,762 2,070,842 4,700 2,075,542 (111,220) (5.09%) difference Community&Public Works-Planning 0 839,730 868,894 0 868,894 29,164 3.47% 44444441t Economic Development 1,188,268 1,461,862 1,546,494 0 1,546,494 84,632 5.79% Parks&Rec-Administration 351,018 351,018 376,124 0 376,124 25,106 7.15% Parks&Rec-Maintenance 950,455 950,455 972,455 0 972,455 22,000 2.31% Parks&Rec-Recreation 330,687 330,687 348,356 0 348,356 17,669 5.34% _ Net Parks&Rec-Aquatics 538,700 538,700 565,700 0 565,700 27,000 5.01% difference Parks&Rec-Senior Center 36,801 36,801 38,112 0 38,112 1,311 3.56% $119,214 Parks&Rec-CenterPlace 970,375 970,375 996,503 0 996,503 26,128 2.69%_ General Government 1,703,713 1,703,713 1,892,718 2,500 1,895,218 191,505 11.24% Transfers out-#204(2016 LTGO debt service) 401,400 401,400 401,150 0 401,150 (250) (0.06%) Transfers out-#309(park capital projects) 160,000 160,000 160,000 0 160,000 0 0.00% Transfers out-#311 (pavement preservation) 1,001,800 1,001,800 1,011,800 0 1,011,800 10,000 1.00% Transfers out-#502(insurance premium) 450,000 450,000 450,000 150,000 600,000 150,000 33.33% Total Recurring Expenditures 48,415,982 49,102,688 52,457,999 273,080 52,731,079 3,628,391 7.39% Recurring Revenues Over(Under) Recurring Expenditures 4,016,718 3,147,012 3,945,401 (225,980) 3,719,421 Page 12 of 19 P:\Finance\2023 Budget\Budget Worksheets\RCAs and Intros and PowerPoint Presentations\2022 09 13\budget summary as of 2022 09 13 CITY OF SPOKANE VALLEY,WA I 9/13/2022 2023 Budget General Fund 2022 2022 2023 Difference Between Adopted Proposed as of $ as 2022 and 2023 Budget Amended 6/14/2022 Change revised $ I % 'NONRECURRING ACTIVITY Revenues Transfers in-#312(police vehicle replacements) 1,400,000 0 0 1,400,000 1,400,000 1,400,000 0.00% Transfers in-#312(City Hall repair costs) 0 700,000 0 0 0 (700,000) (100.00%) Total Nonrecurring Revenues 1,400,000 700,000 0 1,400,000 1,400,000 700,000 100.00% Expenditures General Government-IT capital replacements 136,000 136,000 151,000 0 151,000 15,000 11.03% City Manager(office furniture for Project Managerc 5,000 5,000 0 0 0 (5,000) (100.00%) City Attorney(office furniture for new Paralegal) 0 0 0 8,500 8,500 8,500 0.00% Public Safety(2 radar trailers) 24,000 24,000 0 0 0 (24,000) (100.00%) Public Safety(vehicle for homeless services officer 55,000 55,000 0 0 0 (55,000) (100.00%) Public Safety(replace carpet at Precinct) 25,000 25,000 0 0 0 (25,000) (100.00%) Public Safety(repaint Precinct exterior) 50,000 50,000 0 0 0 (50,000) (100.00%) Public Safety(tree&debris removal from back lot) 8,000 8,000 0 0 0 (8,000) (100.00%) Public Safety(police vehicle replacements) 1,400,000 0 0 1,400,000 1,400,000 1,400,000 0.00% Public Safety(Accessnencing White Elephant) 0 0 0 15,000 15,000 15,000 0.00% Public Safety(Install Precinct gutters) 0 0 0 4,000 4,000 4,000 0.00% Public Safety(Install security cameras at Precinct) 0 0 0 20,000 20,000 20,000 0.00% Econ Dev(20th Anniversary event planner) 0 20,000 0 30,000 30,000 10,000 50.00% Parks&Rec(repaint portico at CenterPlace) 12,000 12,000 0 0 0 (12,000) (100.00%) Parks&Rec(replace carpet at CenterPlace) 26,700 26,700 0 0 0 (26,700) (100.00%) Parks&Rec(repair plumbing systems at pools) 30,000 30,000 0 0 0 (30,000) (100.00%) Parks&Rec(replace CenterPlace flooring) 0 0 0 26,000 26,000 26,000 0.00% Parks&Rec(CenterPlace lobby improvements) 0 0 0 150,000 150,000 150,000 0.00% Financial Software Capital Costs 1,000,000 500,000 500,000 0 500,000 0 0.00% City Hall Repairs 0 700,000 0 0 0 (700,000) (100.00%) Transfers out-#101 (Street Fund operations) 2,820,419 3,034,919 3,122,283 295,557 3,417,840 382,921 12.62% Transfers out-#122(replenish reserve) 0 89,805 0 0 0 (89,805) (100.00%) Transfers out-#312('20 fund bal>50%) 0 3,593,000 0 0 0 (3,593,000) (100.00%) Transfers out-#501 (vehicle for Code Enf Supery 40,000 40,000 0 0 0 (40,000) (100.00%) Total Nonrecurring Expenditures 5,632,119 8,349,424 3,773,283 1,949,057 5,722,340 (2,627,084) (31.46%) Nonrecurring Revenues Over(Under) Nonrecurring Expenditures (4,232,119) (7,649,424) (3,773,283) (4,322,340) Excess(Deficit)of Total Revenues Over(Under)Total Expenditures (215,401) (4,502,412) 172,118 (602,919) Beginning unrestricted fund balance 36,236,947 36,236,947 31,734,535 31,734,535 Ending unrestricted fund balance 36,021,546 31,734,535 A 31,906,653 31,131,616 Ending fund balance as a percent of recurring expenditures=I 60.82% I I 59.04% Recurring Expenditures Public Safety 29,804,434 29,804,434 32,467,183 0 32,467,183 8.93% 61.57% All other departments 18,611,548 19,298,254 19,990,816 273,080 20,263,896 5.00% 38.43% 48,415,982 49,102,688 52,457,999 273,080 52,731,079 7.39% 100.00% Page 13 of 19 P:\Finance\2023 Budget\Budget Worksheets\RCAs and Intros and PowerPoint Presentations\2022 09 13\budget summary as of 2022 09 13 CITY OF SPOKANE VALLEY,WA 9/13/2022 General Fund#001 2023 Budget Worksheets- General Fund Changes from June 14 to September 13,2022 Line-Item Line-Item Account Budget @ Increase Budget @ Number Description 6/14/2022 (Decrease) 9/13/2022 Revenues 001.000.000.313.10.00 Sales Tax 30,554,500 500 30,555,000 001.000.000.313.15.00 Sales Tax-Public Safety 1,356,700 300 1,357,000 001.000.000.313.71.00 Sales Tax-Criminal Justice 2,397,900 100 2,398,000 001.000.000.336.00.99 City Assistance 100,000 (100,000) 0 001.000.000.336.06.21 MVET Criminal Justice-Population 38,500 0 38,500 001.000.000.336.06.26 CJ Special Programs 134,800 1,200 136,000 001.000.000.336.06.42 Marijuana Excise Tax Distribution 153,500 13,500 167,000 001.000.000.336.06.94 Liquor Board Excise Tax 671,000 64,000 735,000 001.000.000.336.06.95 Liquor Board Profits 751,500 67,500 819,000 001.000.000.397.31.20 Transfers in-#312 N 0 1,400,000 1,400,000 1,447,100 Expenditures City Attorney 001.013.015.515.32.10.00 Wages R 475,533 61,320 536,853 001.013.015.515.32.20.00 Payroll Taxes and Benefits R 181,811 40,960 222,771 001.013.099.594.xx.xx.xx Office Furniture for Paralegal N 0 8,500 8,500 110,780 Public Safety 001.016.099.521.50.48.01 Bldg Repair&Maint(Access/fencing White! N 0 15,000 15,000 001.016.099.521.50.48.01 Bldg Repair&Maint(precinct gutters) N 0 4,000 4,000 001.016.099.521.50.48.01 Bldg Repair&Maint(security cameras at prE N 0 20,000 20,000 001.016.099.594.21.64.05 Machinery&Equipment(police vehicle repla N 0 1,400,000 1,400,000 39,000 Community&Public Works-Engineering 001.040.041.543.10.45.07 Interfund Vehicle Lease R 6,000 5,600 11,600 001.040.041.558.50.45.07 Interfund Vehicle Lease R 3,000 8,000 11,000 13,600 Community&Public Works-Building 001.040.043.524.60.45.07 Interfund Vehicle Lease R 3,800 4,700 8,500 4,700 Economic Development 001.040.099.558.70.41.05 20th Anniversary Event Planner N 0 30,000 30,000 30,000 Parks&Rec-CenterPlace 001.076.099.575.50.48.01 CenterPlace-replace flooring N 0 26,000 26,000 001.076.099.595.xx.xx.xx CenterPlace lobby improvements N 0 150,000 150,000 176,000 General Government 001.090.000.518.90.45.07 Interfund Vehicle Lease R 500 2,500 3,000 001.090.000.597.50.00.10 Transfer out-#501 R 450,000 150,000 600,000 001.090.099.597.10.00.10 Transfer out-#101 N 3,122,283 295,557 3,417,840 448,057 Total changes in General Fund expenditures 822,137 R=recurring 273,080 N =nonrecurring 1,949,057 2,222,137 Page 14 of 19 P:\Finance\2023 Budget\Budget Worksheets\RCAs and Intros and PowerPoint Presentations\2022 09 13\budget summary as of 2022 09 13 CITY OF SPOKANE VALLEY,WA 2023 Budget General Fund Department Changes from 2022 to 2023 Difference Between 2022 2022 and 2023 Amended 2023 Increase (Decrease) Budget Budget $ City Council Wages, Payroll Taxes & Benefits 350,912 359,978 9,066 2.58% Supplies 5,500 5,500 0 0.00% Services &Charges 325,100 342,080 16,980 5.22% Total 681,512 707,558 26,046 3.82% City Manager Wages, Payroll Taxes & Benefits 846,026 886,890 40,864 4.83% Supplies 4,300 5,500 1,200 27.91 Services &Charges 70,800 73,500 2,700 3.81 Total 921,126 965,890 44,764 4.86% City Attorney Wages, Payroll Taxes & Benefits 643,833 801,029 157,196 24.42% Supplies 3,505 5,322 1,817 51.84% Services &Charges 88,651 96,759 8,108 9.15% Total 735,989 903,110 167,121 22.71% Public Safety Wages/Payroll Taxes/Benefits 23,126 37,843 14,717 63.64% Supplies 42,100 51,500 9,400 22.33% Other Services and Charges 313,300 324,200 10,900 3.48% Intergovernmental Services 29,425,908 32,053,640 2,627,732 8.93% Total 29,804,434 32,467,183 2,662,749 8.93% Deputy City Manager Wages, Payroll Taxes & Benefits 503,822 537,517 33,695 6.69% Supplies 600 600 0 0.00% Services &Charges 40,000 52,700 12,700 31.75% Total 544,422 590,817 46,395 8.52% Finance Wages, Payroll Taxes & Benefits 1,227,780 1,292,840 65,060 5.30% Supplies 2,900 2,900 0 0.00% Services &Charges 16,300 18,100 1,800 11.04% Total 1,246,980 1,313,840 66,860 5.36% Human Resources Wages, Payroll Taxes & Benefits 307,605 322,468 14,863 4.83% Supplies 1,200 1,200 0 0.00% Services &Charges 26,560 30,610 4,050 15.25% Total 335,365 354,278 18,913 5.64% Information Technology Wages, Payroll Taxes & Benefits 390,423 412,308 21,885 5.61 Supplies 500 500 0 0.00% Services &Charges 12,200 12,400 200 1.64% Total 403,123 425,208 22,085 5.48% (Continued to next page) Page 15 of 19 P:\Finance\2023 Budget\Budget Worksheets\RCAs and Intros and PowerPoint Presentations\2022 09 13\budget summary as of 2022 09 13 CITY OF SPOKANE VALLEY,WA 2023 Budget General Fund Department Changes from 2022 to 2023 Difference Between 2022 2022 and 2023 Amended 2023 Increase (Decrease) Budget Budget $ (Continued from previous page) Facilities Wages, Payroll Taxes & Benefits 261,333 267,052 5,719 2.19% Supplies 27,000 42,800 15,800 58.52% Services &Charges 111,687 159,800 48,113 43.08% Total 400,020 469,652 69,632 17.41 Community& Public Works-Administration Wages, Payroll Taxes & Benefits 298,928 308,526 9,598 3.21 Supplies 700 1,200 500 71.43% Services &Charges 2,600 57,400 54,800 2107.69% Total 302,228 367,126 64,898 21.47% Community& Public Works- Engineering Wages, Payroll Taxes & Benefits 2,047,008 1,994,000 (53,008) (2.59%) Supplies 29,800 34,000 4,200 14.09% Services &Charges 267,378 282,069 14,691 5.49% Total 2,344,186 2,310,069 (34,117) (1.46%) Community& Public Works- Building Wages, Payroll Taxes & Benefits 1,511,287 1,658,382 147,095 9.73% Supplies 29,050 42,500 13,450 46.30% Services &Charges 646,425 374,660 (271,765) (42.04%) Total 2,186,762 2,075,542 (111,220) (5.09%) Community& Public Works- Planning Wages, Payroll Taxes & Benefits 669,847 689,349 19,502 2.91 Supplies 8,800 5,530 (3,270) (37.16%) Services &Charges 161,083 174,015 12,932 8.03% Total 839,730 868,894 29,164 3.47% Economic Development Wages, Payroll Taxes & Benefits 903,817 938,604 34,787 3.85% Supplies 6,900 7,900 1,000 14.49% Services &Charges 551,145 599,990 48,845 8.86% Total 1,461,862 1,546,494 84,632 5.79% Parks & Rec-Admin Wages, Payroll Taxes & Benefits 290,768 297,799 7,031 2.42% Supplies 3,500 2,900 (600) (17.14%) Services &Charges 56,750 75,425 18,675 32.91% Total 351,018 376,124 25,106 7.15% Parks & Rec- Maintenance Wages, Payroll Taxes & Benefits 0 0 0 0.00% Supplies 2,500 2,000 (500) (20.00%) Services &Charges 947,955 970,455 22,500 2.37% Total 950,455 972,455 22,000 2.31 (Continued to next page) Page 16 of 19 P:\Finance\2023 Budget\Budget Worksheets\RCAs and Intros and PowerPoint Presentations\2022 09 13\budget summary as of 2022 09 13 CITY OF SPOKANE VALLEY,WA 2023 Budget General Fund Department Changes from 2022 to 2023 Difference Between 2022 2022 and 2023 Amended 2023 Increase (Decrease) Budget Budget $ (Continued from previous page) Parks & Rec- Recreation Wages, Payroll Taxes & Benefits 239,707 252,831 13,124 5.48% Supplies 12,400 15,900 3,500 28.23% Services &Charges 78,580 79,625 1,045 1.33% Total 330,687 348,356 17,669 5.34% Parks & Rec-Aquatics Wages, Payroll Taxes & Benefits 0 0 0 0.00% Supplies 2,000 2,000 0 0.00% Services &Charges 536,700 563,700 27,000 5.03% Total 538,700 565,700 27,000 5.01 Parks & Rec- Senior Center Wages, Payroll Taxes & Benefits 29,976 31,337 1,361 4.54% Supplies 1,600 1,600 0 0.00% Services &Charges 5,225 5,175 (50) (0.96%) Total 36,801 38,112 1,311 3.56% Parks & Rec- CenterPlace Wages, Payroll Taxes & Benefits 553,141 562,648 9,507 1.72% Supplies 83,774 96,924 13,150 15.70% Services &Charges 333,460 336,931 3,471 1.04% Total 970,375 996,503 26,128 2.69% General Government Wages, Payroll Taxes & Benefits 0 0 0 0.00% Supplies 159,413 169,650 10,237 6.42% Services &Charges 1,254,000 1,310,450 56,450 4.50% Intergovernmental Services 260,300 400,118 139,818 53.71% Capital outlays 30,000 15,000 (15,000) (50.00%) Total 1,703,713 1,895,218 191,505 11.24% Transfers out-#204 debt service 401,400 401,150 (250) (0.06%) Transfers out-#309 park capital pros 160,000 160,000 0 0.00% Transfers out-#311 Pavement Preservation 1,001,800 1,011,800 10,000 1.00% Transfers out-#502 450,000 600,000 150,000 33.33% Total recurring expenditures 49,102,688 52,731,079 3,628,391 7.39% (Continued to next page) Page 17 of 19 P:\Finance\2023 Budget\Budget Worksheets\RCAs and Intros and PowerPoint Presentations\2022 09 13\budget summary as of 2022 09 13 CITY OF SPOKANE VALLEY,WA 2023 Budget General Fund Department Changes from 2022 to 2023 Difference Between 2022 2022 and 2023 Amended 2023 Increase (Decrease) Budget Budget $ (Continued from previous page) Summary by Category Wages, Payroll Taxes & Benefits 11,099,339 11,651,401 552,062 4.97% Supplies 428,042 497,926 69,884 16.33% Services &Charges 5,845,899 5,940,044 94,145 1.61% Transfers out-#204 401,400 401,150 (250) (0.06%) Transfers out-#309 160,000 160,000 0 0.00% Transfers out-#311 - Pavement Presery 1,001,800 1,011,800 10,000 1.00% Transfers out-#502 450,000 600,000 150,000 33.33% Intergovernmental Svc (public safety) 29,425,908 32,053,640 2,627,732 8.93% Intergovernmental Svc 260,300 400,118 139,818 53.71% Capital outlay 30,000 15,000 (15,000) (50.00%) 49,102,688 52,731,079 3,628,391 7.39% Page 18 of 19 E (� O N O O N .-. 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GOVERNING LEGISLATION: Chapter 35.101 RCW. PREVIOUS COUNCIL ACTION TAKEN: • March 2004, approval of the TPA interlocal for a Spokane County Regional TPA; amendments to the TPA interlocal in 2008 and 2009. • Administrative reports on August 19, 2014; June 30, 2015; July 28, 2020; September 22, 2020; and November 3, 2020; • November 24, 2020, motion approved to amend the TPA interlocal agreement by adding a termination clause, allowing an increase in the nightly assessment, and adding additional reporting requirements to member jurisdictions • May 11, 2021, request from Council during the advance agenda portion of the meeting for staff to talk with City hoteliers to determine if they would potentially support creation of a Spokane Valley TPA. • October 5, 2021, administrative report regarding discussions with City hoteliers and consensus from Council for staff to bring back further information on options and processes. • October 26, 2021, Council approved Resolution 21-008 as a formal notice of the City's intent to terminate its participation in the Spokane County Regional TPA. Council reaffirmed its decision to leave the county TPA on March 8, 2022. Termination takes effect Dec. 31, 2022. • August 23, 2022, Council formally accepted a petition signed by qualified hotel owners/operators in Spokane Valley to establish a City-wide TPA and adopted Resolution 22-017, which declares intent to establish a TPA and sets a public hearing on September 13, 2022. Notice of the public hearing was published in The Valley News Herald and mailed to hoteliers in Spokane Valley pursuant to RCW 35.101.060(2). BACKGROUND: In October 2021, Council expressed an interest in forming a City of Spokane Valley TPA while discussing the resolution to terminate the City's participation in the Spokane County Regional TPA. As a result, City staff met with hoteliers in June and July 2022 to 1) assess their interest in developing a City-only TPA that would generate fees (revenue) to promote the City as a tourism destination, and 2) see if there was sufficient interest to assist in the creation of a petition on which hoteliers could collect the necessary signatures to submit to Council to initiate the process of establishing a TPA pursuant to chapter 35.101 RCW. City staff and hoteliers jointly crafted petition language that meets both parties' interests. Hoteliers collected the necessary petition signatures from qualified hotel owners/operators in the City to meet the statutory requirements in chapter 35.101 RCW. The signed petition was the first step in the establishment of a City TPA. Council formally accepted the Petition and adopted Resolution 22-017 on August 23 declaring its intent to establish a City-only TPA and set a public hearing for September 13, 2022. Proposed Ordinance 22-016 establishes the City Tourism Promotion Area and provides a framework for collection of TPA fees; identifies allowable uses of TPA-generated revenue; creates a new City Hotel/Motel TPA Commission; and provides for the distribution of TPA-generated revenue. Second reading of proposed Ordinance 22-016 is scheduled for September 20, 2022. Following adoption of Ordinance 22-016, City staff would notify the Washington State Department of Revenue of the adoption of a City TPA ordinance and submit the petition by October 15, 2022. The state would review the petition to ensure it meets statutory requirements regarding establishing the City TPA. Assuming there are no issues, the state would begin collecting TPA fees from qualified hotels on Jan. 1, 2023, and remit those fees to the City pursuant to state law. OPTIONS: Conduct hearing RECOMMENDED ACTION OR MOTION: Conduct hearing. Council will collect and consider input from the public on proposed Ordinance 22-016. Immediately following the public hearing, Council will conduct a first reading of Ordinance 22-016 establishing the City-wide TPA. BUDGET/FINANCIAL IMPACTS: The City estimates that the annual revenue from the proposed $4 per room night assessed fee collected from qualifying hotels would be $800,000. The revenue would be distributed annually through a process outlined in Ordinance 22-016. STAFF CONTACT: Erik Lamb, Deputy City Manager ATTACHMENTS: • TPA PowerPoint Presentation • Draft Proposed Ordinance 22-016 (See Agenda item #3) • Resolution No. 22-017 — intent to establish a City-wide TPA, including Exhibit 1,Signed petition by qualified hoteliers to establish a City-wide (See Agenda item #3) 1 1. . SPOiKI &1NE r VALLEY ,---:•'•-.'4:'il".,';.5:: . _''.. --:,....?_.-:L.:.77-.-1____-,,''._4-4..,.4:,62._„,-....1-::-_,_,;,_:,- 1,-.)-i"7t:v.:-i.,,.":41: r TOURISM '' � 1,4.E :. `. ,� ..+� PROMOTION - it, SF . • ,4 6- Itl - ., r AREA (TPA) Erik Lamb, Deputy City Manager WELCOME :Sf Qk 11 Y 4m- 4 A6 VAleyFlo'° Spokane MuleyHeilla l 'f Ik1 Valley�' . �a .4111k. . . .: . • II 1111 i ' kr'. a.. 1. ....'vs, L.' sfip tv Spokane County ,, p. 14, Regional TPA ON 11, .. { • T . . . .... • . , . .. . . .,.. .. • •,. . .. __ _ . ..,_ I Ir r.�1 , ,.. Via.'.. 17 ?ice•I�.1'_ t October 2021 — Spokane - r� . • _ Valley City Council voted to - 6 terminate the City's F T. _ participation in the Regional �- w. ; TPA - Y " .. ` Reaffirmed on March 8, 2022 t4.7' ti � , .' � _1= 1 Termination takes effect ° �` .;. = December 31, 2022 ,, ,� . • , F.. • • • Y .1 f 1 Currently, County TPA is a $4 per room night assessment Up to $5.00 maximum per room night assessed fee allowed (note: change to state law in 2020) Spokane a Allowed Uses Activities & expenditures that promote tourism County and convention business • No capital projects Regional Process TPA County Hotel/Motel Commission recommendation to Commissioners County Commissioners make final award Small amount available for direct grants 3 Historical Amounts Collected g Spokane Total Regional TPA amount: $2.5M-$3M County • Total attributable to Spokane Valley hotels: • 221 2pernihee increase)0 . $730,000 ( $ to $4night Regional Historical Awards TPA $50-$60K to direct grants 72-78% to Visit Spokane 22-28% to Spokane Sports 4 Spokane Valley TPA - Petition , , 1 l R _ a •.r Petition process Signatures from hotels paying 60% s or more of the proposed charges T; Fee area: City boundaries : - -. {-,. ' ` .. Allowable marketing uses _ - - T p General tourism initiatives _ : kr - Attract conventions, trade shows Attract tourists and visitors = y � , .' y Attract sporting events " , °-`x E Proposed fee: $4 per room night r1.: 1 . Estimated annual revenue: $800,000 { .: �, L� Spokane Valle Y 3 c. t ¢ . TPA - Petition . f, „.., r .• .‘ ,„ , , , . .;...t. _, ,.. , ..... - , Revenue distribution process _. ,_ i„„.. ..._: , . _..... 4. A • Commission of five hoteliers - - eRv - f t' -_` `+ �,5'7 �..�--, representing varying hotel chain scales ' - - ,wl{ s',f4��' Lr • One ex-officio member (assigned by .� >. City Manager) to serve as a liaison - .- Y '� .w between Commission and City = pp� y Council. l: ,y, _s."- 4501 }. ' p„ "''- rr'. - k. � �"'��iJ- _• - _ • Commission will submit to Council a =„ proposed business plan recommending _ how each year's TPA revenue should _ �_ = be distributed and utilized. - . " - l -# :' • City Council will be responsible for t Q r " _� - distributing TPA revenues _ : Spokane Valley • � Ott , 1 ,-S TPA Timeline a -ice Y t O - e '.1& it ..$ + j „ r 'I... - F lir n. August 12, 2022 August 23, 2022 Sept 13, 2022 Sept 20, 2022 Oct. 15, 2022 Jan. 1, 20 Petition City Council 1st Reading of 2nd Reading of Notice of TPA Collection of fees begins Signatures report and ordinance and ordinance and/or provided to for 2023 distribution Collected resolution of Public Hearing final approval Department of intent Revenue _A ys r joHNsoN j,, r,,, 1,,,,,:: S ►) CONSULTING Spokane ' Tourism Strategy Development Analyze tourism and hospitality industries & drivers Valley - Engage tourism and hospitality businesses Tourism Review, update and refine strategies • Technical Evaluation of Investment Opportunities Update Identifyfundingsources for strategies g Analyze market potential and economic feasibility Evaluate reallocating lodging tax to fund strategy i Alt.11110114LAdi • 9 -- _ __ _ > ; Question_ • ... . ._....._.. ___ _...„.....„, _, ..,... .._. .... .,,„„:„....„.. . ......„.._ ......_, . --.-. - . . ,..... . _:__._ . . r • -,,:. 7- ' '1....,401, ......V.f: • • . • -. �r ao a w r., • gI _ 4 1 • r .. . f y P 2• _'+:. %ra `'n x rya , ,, e 1r 'y£' ,`k 9 u n CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: Sept. 13, 2022 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: First Reading Proposed Ordinance 22-016 establishing a Spokane Valley Tourism Promotion Area (TPA) GOVERNING LEGISLATION: Chapter 35.101 RCW PREVIOUS COUNCIL ACTION TAKEN: • March 2004, approval of the TPA interlocal for a Spokane County Regional TPA; amendments to the TPA interlocal in 2008 and 2009. • Administrative reports on August 19, 2014; June 30, 2015; July 28, 2020; September 22, 2020; and November 3, 2020; • November 24, 2020, motion approved to amend the TPA interlocal agreement by adding a termination clause, allowing an increase in the nightly assessment, and adding additional reporting requirements to member jurisdictions • May 11, 2021, request from Council during the advance agenda portion of the meeting for staff to talk with City hoteliers to determine if they would potentially support creation of a Spokane Valley TPA. • October 5, 2021, administrative report regarding discussions with City hoteliers and consensus from Council for staff to bring back further information on options and processes. • October 26, 2021, Council approved Resolution 21-008 as a formal notice of the City's intent to terminate its participation in the Spokane County Regional TPA. Council reaffirmed its decision to leave the county TPA on March 8, 2022. Termination takes effect Dec. 31, 2022. • August 23, 2022, Council formally accepted a petition signed by qualified hotel owners/operators in Spokane Valley to establish a City-wide TPA and adopted Resolution 22-017, which declares intent to establish a TPA and set a public hearing on September 13, 2022. Notice of the public hearing was published in The Valley News Herald and mailed to hoteliers in Spokane Valley pursuant to RCW 35.101.060(2). • Sept. 13, 2022, Council held a public hearing on the proposed adoption of Ordinance 22- 016. BACKGROUND: In October 2021, Council expressed an interest in forming a City of Spokane Valley TPA while discussing the resolution to terminate the City's participation in the Spokane County Regional TPA. As a result, City staff met with hoteliers in June and July 2022 to 1) assess their interest in developing a City-only TPA that would generate fees (revenue) to promote the City as a tourism destination, and 2) if there was sufficient interest, to assist in the creation of a petition on which hoteliers could collect the necessary signatures to submit to Council to initiate the process of establishing a TPA pursuant to chapter 35.101 RCW. City staff and hoteliers jointly crafted petition language that meets both parties' interests. Hoteliers collected the necessary petition signatures from qualified hotel owners/operators in the City to meet the statutory requirements in chapter 35.101 RCW. The signed petition was the first step in the establishment of a City TPA. Council formally accepted the Petition and adopted Resolution 22-017 on August 23 declaring its intent to establish a City-only TPA and set a public hearing for September 13, 2022. Proposed Ordinance 22-016 establishes the City Tourism Promotion Area and provides a framework for collection of TPA fees; identifies allowable uses of TPA-generated revenue; creates a new City Hotel/Motel TPA Commission; and provides for the distribution of TPA-generated revenue. Second reading of proposed Ordinance 22-016 is scheduled for September 20, 2022. Following adoption of Ordinance 22-016, City staff would notify the Washington State Department of Revenue of the adoption of a City TPA ordinance and submit the petition by October 15, 2022. The state would review the petition to ensure it meets statutory requirements regarding establishing the City TPA. Assuming there are no issues, the state would begin collecting TPA fees from qualified hotels on Jan. 1, 2023 and remit them to the City pursuant to state law. OPTIONS: Move to advance Ordinance No. 22-016 to second reading, with or without amendments, or take other action deemed appropriate. RECOMMENDED ACTION OR MOTION: Move to advance Ordinance 22-016, establishing a City-wide Tourism Promotion Area, to a second reading BUDGET/FINANCIAL IMPACTS: The City estimates that the annual revenue from the proposed $4 per room night assessed fee collected from qualifying hotels would be $800,000. The revenue would be distributed annually through a process outlined in Ordinance No. 22-016. STAFF CONTACT: Erik Lamb, Deputy City Manager ATTACHMENTS: • Draft Ordinance No. 22-016, establishing a City-wide TPA • Resolution No. 22-017—intent to establish a City-wide TPA, with Exhibit 1 Signed petition by qualified hoteliers to establish a City-wide TPA DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY,WASHINGTON ORDINANCE NO.22-016 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON,ADOPTING CHAPTER 3.21 OF THE SPOKANE VALLEY MUNICIPAL CODE TO ESTABLISH A TOURISM PROMOTION AREA, AND OTHER MATTERS RELATING THERETO. WHEREAS, the City of Spokane Valley desires to create a Spokane Valley Tourism Promotion Area(TPA)comprised entirely of the corporate limits of the City as they currently exist,or as they may be amended in the future as a result of annexation; and WHEREAS, RCW 35.101.020 permits the City Council to establish a TPA within the City limits following submission and acceptance of a petition requesting the same from at least 60% of the qualifying hoteliers in the proposed TPA; and WHEREAS, the City Council has received a petition which contains a description of the boundaries of the proposed area; contains the proposed uses and projects to which the proposed revenue from the charge shall be put;the estimated rate for the charge which does not include a proposed breakdown by class of lodging business since there would only be one class in the TPA; and the signatures of the persons who operate lodging businesses in the proposed area who pay 60%or more of the proposed charges which is based upon the revenues of the previous quarter as identified by the Department of Revenue; and WHEREAS,on August 23,2022,City Council adopted Resolution 22-017,entitled"A Resolution of the City of Spokane Valley, Spokane County, Washington, of Intention to Establish a Tourism Promotion Area; Setting the Public Hearing Date to Consider the Same; Describing the Proposed Boundaries; Describing the Proposed Uses and Projects with the Funds; Identifying the Estimated Rate of the Charge; and Other Matters Related Thereto." Resolution 22-017 accepted the petition and set a public hearing for September 13,2022 to take public testimony regarding the establishment of the Spokane Valley TPA. Notice of the public hearing was published in The Valley News Herald and mailed to hoteliers in Spokane Valley pursuant to RCW 35.101.060(2); and WHEREAS, the City Council conducted the public hearing on September 13, 2022 at Spokane Valley City Hall, 10210 East Sprague, Spokane Valley,WA; and WHEREAS, the money generated by the charge authorized pursuant to Ordinance 22-016 may only be used for tourism promotion defined in RCW 35.101.010(4)as"activities and expenditures designed to increase tourism and convention business, including but not limited to advertising, publicizing, or otherwise distributing information for the purpose of attracting and welcoming tourists, and operating tourism destination marketing organizations"; and WHEREAS, the petition to establish the Spokane Valley TPA seeks to impose a $2.00 charge pursuant to RCW 35.101.050, and an additional $2.00 pursuant to RCW 35.101.057 for a total charge of $4.00 per night on qualifying lodging businesses;and WHEREAS, the City Council desires to establish the Hotel/Motel Tourism Promotion Area Commission. The intent of the Hotel/Motel Tourism Promotion Area Commission is to appoint individuals who represent a cross-section of City hotels in terms of size and services offered to the traveling public. City Council would seek to rely on these hoteliers' expertise in proposing an annual work plan/budget for Ordinance 22-016 Establishing Tourism Promotion Area Page 1 of 6 DRAFT expenditure of the funds generated from the TPA charges, which would guide Council in allocating TPA funds for tourism promotion; and WHEREAS, pursuant to RCW 35.101.090, the City will contract with the Washington State Department of Revenue for the collection of applicable charges from affected businesses,with the funds to be deposited in the Spokane Valley tourism promotion account to be created by the Washington State Treasurer;and WHEREAS, a new fund must be established within the City's annual budget for deposit and use of the funds sent to the City;and WHEREAS, creation of a Spokane Valley Tourism Promotion Area is in the best interest of the City,its businesses,and citizens for the purpose of expanding tourism promotion. NOW, THEREFORE, the City Council of the City of Spokane Valley, Washington ordains as follows: Section 1. New Code Section. Spokane Valley Municipal Code section 3.21.010 is hereby established as follows: SVMC 3.21.010—Tourism Promotion Area Established. There is hereby established pursuant to RCW 35.101.080 a tourism promotion area to be known as the Spokane Valley Tourism Promotion Area,the boundaries of which shall be the jurisdictional boundaries of the City as they currently exist or as they may be expanded in the future through annexation. Section 2. New Code Section. Spokane Valley Municipal Code section 3.21.020 is hereby established as follows: SVMC 3.21.020—Definitions. Other than definitions specifically set forth herein,the definitions for chapter 3.21 SVMC shall be the same as those used in chapter 35.101 RCW, which are incorporated herein by reference. Full-service hotel means a mid-budget or above hotel that offers transient sleeping accommodations, amenities offered by limited-service and select-service hotels, and also have extensive facilities for hosting large meetings and events including full restaurant and lounge facilities. Limited-service hotel means a budget-friendly hotel that offers transient sleeping accommodations without a food and beverage component on site, such as a restaurant. Such hotels may have other amenities such as a business center, a fitness room, a pool,or guest laundry facilities. Select-service hotel means a mid-budget hotel that offers transient sleeping accommodations with amenities also found at limited-service hotels, with the addition of having some food and lounge facilities that generally have a limited menu and/or are not open for all meals or days. Other amenities may include limited meeting space and banquet facilities. Ordinance 22-016 Establishing Tourism Promotion Area Page 2 of 6 DRAFT Section 3. New Code Section. Spokane Valley Municipal Code section 3.21.030 is hereby established as follows: SVMC 3.21.030—Imposition of Lodging Charge. There shall be one classification upon which a charge can be imposed,to be uniformly applied as follows: (A)There is imposed,pursuant to RCW 35.101.050,a lodging charge on the furnishing of lodging by lodging businesses located within the Tourism Promotion Area established by chapter 3.21 SVMC in the amount of$2.00 per night. (B) There is imposed, pursuant to RCW 35.101.057, an additional lodging tax of $2.00 on the furnishing of lodging by lodging businesses located within the Tourism Promotion Area established by chapter 3.21 SVMC in the amount of$2.00 per night. This subsection SVMC 3.21.030(B) and the additional charges authorized by it shall expire July 1, 2027 unless prior to that date the Washington State Legislature extends the expiration date found in RCW 35.101.057(2), in which case the expiration date in this section SVMC 3.21.030 shall be extended to the new expiration date,if any,set forth in RCW 35.101.057. Section 4. New Code Section. Spokane Valley Municipal Code section 3.21.040 is hereby established as follows: SVMC 3.21.040 — Exemption for Lodging Charge. Pursuant to RCW 35.101.055, the lodging charge imposed by SVMC 3.21.030 shall not apply to temporary medical housing exempt pursuant to RCW 82.08.997. Section 5. New Code Section. Spokane Valley Municipal Code section 3.21.050 is hereby established as follows: SVMC 3.21.050—Uses of Lodging Charge Revenue. (A) The uses described in SVMC 3.21.050 are limited to tourism promotion pursuant to RCW 35.101.010(4) and may include payment of administrative costs associated with operation of the Tourism Promotion Area as determined by the City Council. (B)Revenue from lodging charges collected from the charges under chapter 3.21 SVMC shall only be used for the following purposes: 1. The general promotion of tourism within Spokane Valley and the Spokane metropolitan area as specified in the annual Tourism Promotion Area work plan/budget,to be adopted annually; 2. The marketing of convention and trade shows that benefit local tourism and the lodging business in Spokane Valley and the Spokane metropolitan area; 3 The marketing of Spokane Valley and the Spokane metropolitan area to the travel industry to benefit local tourism and the lodging businesses in Spokane Valley as well as the broader Spokane region; and 4.The marketing of Spokane Valley and the Spokane metropolitan area to recruit sporting events in order to benefit local tourism and the lodging businesses in Spokane Valley and the Spokane region. Ordinance 22-016 Establishing Tourism Promotion Area Page 3 of 6 DRAFT (C)Pursuant to RCW 35.101.130,the City Council shall have sole discretion as to how the revenue derived from the lodging charge imposed pursuant to chapter 3.21 SVMC is to be used for tourism promotion. In exercising its discretion on use of these funds, City Council shall consider the recommendation(s) of the Spokane Valley Hotel/Motel Tourism Promotion Area Commission established pursuant to SVMC 3.21.070. Section 6. New Code Section. Spokane Valley Municipal Code section 3.21.060 is hereby established as follows: SVMC 3.21.060 — Collection and Administration. The lodging charge shall be collected and administered by the Washington State Department of Revenue and State Treasurer pursuant to chapter 35.101 RCW. The City Manager is authorized to execute any contracts with the state that are necessary to provide for the collection or administration of the lodging charge. All funds disbursed by the state to the City shall be deposited into a City tourism promotion area fund. Section 7. New Code Section. Spokane Valley Municipal Code section 3.21.070 is hereby established as follows: SVMC 3.21.070—Hotel/Motel Tourism Promotion Area Commission. (A)The Hotel/Motel Tourism Promotion Area Commission is created as an advisory body to make recommendations to the City Council for use of the revenue derived from the charge. Appointments to or removals from the Hotel/Motel Tourism Promotion Area Commission shall be made by the Mayor, with confirmation by a majority of Council pursuant to the then-currently adopted Governance Manual. (B) The Hotel/Motel Tourism Promotion Area Commission shall be composed of five voting representatives from the following: (1)one premium limited service hotel over 100 rooms; (2)one premium limited service hotel under 100 rooms; (3)one select service or economy hotel over 100 rooms; (4)one select service or economy hotel under 100 rooms; (5)one full service hotel over 200 rooms. A Commission member may only represent one type of property identified in SVMC 3.21.070(B)(1-5) above at any given time, and an ownership group may only represent one such property on the Commission at any given time. (C)In addition to the above voting Commission members,there shall be one non-voting ex officio member as assigned by the City Manager,who will function as a liaison between the City Council and the Hotel/Motel Tourism Promotion Area Commission. (D) For appointment of the initial Hotel/Motel Tourism Promotion Area Commission, three members shall have a three-year term, and two members shall have a two-year term. Upon the expiration of the initial three-year term, the term for those three positions shall thereafter convert to a two-year term. A person may serve a maximum of three consecutive terms. After a period of two years' absence from the Commission, a person may again be appointed for up to three consecutive terms. Ordinance 22-016 Establishing Tourism Promotion Area Page 4 of 6 DRAFT (E) Members of the Hotel/Motel Tourism Promotion Area Commission shall serve without compensation. (F) All meetings of the Hotel/Motel Tourism Promotion Area Commission are subject to Washington's Open Public Meetings Act, chapter 42.30 RCW, and Washington's Public Record Act,chapter 42.56 RCW. Section 8. New Code Section. Spokane Valley Municipal Code section 3.21.080 is hereby established as follows: SVMC 3.21.080—Spokane Valley Tourism Promotion Area Annual Work Plan/Budget. (A) The Hotel/Motel Tourism Promotion Area Commission shall develop a recommended annual work plan/budget for use of Spokane Valley TPA revenues,including recommended activities and programs for funding from the charge authorized by chapter 3.21 SVMC,and including a complete list of projects for which application was made for funding for that year. The recommended work plan/budget shall be submitted to the City Council in written form no later than September 30 of each calendar year for inclusion in the City's annual budget adoption process. (B)The City Council may by motion approve the proposed work plan/budget,or instead return the proposed work plan/budget to the Hotel/Motel Tourism Promotion Area Commission for further recommendations. (C)The City Council may not add a project to the annual work plan/budget that was not previously considered by the Hotel/Motel Tourism Promotion Area Commission. If such action is proposed by City Council, the proposed work plan/budget shall be returned to the Hotel/Motel Tourism Promotion Area Commission for further discussion and recommendation,providing at least 20 days for comment unless the comment period is waived by the Hotel/Motel Tourism Promotion Area Commission. After the comment period, the City Council may exercise its sole discretion as to how the revenue derived from the charge is to be used to promote tourism, pursuant to RCW 35.101.130(1). (D)After the annual work plan/budget is adopted by City Council,it shall govern the use of revenue derived from the charges during the calendar year in which annual work plan/budget was approved. The City Council may make amendments to the annual work plan/budget by motion, subject to compliance with the requirements of SVMC 3.21.080(3)regarding review and comment period by the Hotel/Motel Tourism Promotion Area Commission. (E) The Hotel/Motel Tourism Promotion Area Commission shall provide a written report to the City Council at least 45 days prior to when the annual work plan/budget is due to the City Council. The report shall include information on the previous year's operations of the Tourism Promotion Area such as(but not limited to): (1)The number of hoteliers paying the Tourism Promotion Area fee; (2) A summary of key factors influencing Spokane Valley's visitor industry in the past year; (3)An outline of major initiatives including visitor marketing and promotion,recruitment of group meetings or sporting events occurring in the past year; (4)The level of hotel occupancy and associated room demand contrasted to previous year; (5)The level of TPA per-room night proceeds contrasted to previous year; Ordinance 22-016 Establishing Tourism Promotion Area Page 5 of 6 DRAFT (6) The number of group meetings or sporting events that were booked, or in which significant support services were provided by the booking organization.This would include the number of participants and estimated economic impacts; (7) Other relevant efforts and impacts of the TPA activities. Section 9. New Code Section. Spokane Valley Municipal Code section 3.21.090 is hereby established as follows: SVMC 3.21.090— Contracts Authorized for Operation of Tourism Promotion Area. Pursuant to RCW 35.101.130(2), the City may contract with a tourism destination marketing organization or other similar organization to administer the operation of the tourism promotion area. Section 10. Severability. If any section, sentence,clause or phrase of this Ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction,such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section,sentence,clause or phrase of this Ordinance. Section 11. Effective Date. This Ordinance shall be in full force and effect on January 1,2023 so long as publication of the Ordinance Summary has occurred at least 30 days prior to that date. Passed this day of September,2022. Pam Haley,Mayor ATTEST: Christine Bainbridge,City Clerk Approved As To Form: Office of the City Attorney Date of Publication: Effective Date: Ordinance 22-016 Establishing Tourism Promotion Area Page 6 of 6 CITY OF SPOKANE VALLEY SPOKANE COUNTY,WASHINGTON RESOLUTION NO.22-017 A RESOLUTION OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, OF INTENTION TO ESTABLISH A TOURISM PROMOTION AREA; SETTING THE PUBLIC HEARING DATE TO CONSIDER THE SAME;DESCRIBING THE PROPOSED BOUNDARIES; DESCRIBING THE PROPOSED USES AND PROJECTS WITH THE FUNDS; IDENTIFYING THE ESTIMATED RATE OF THE CHARGE; AND OTHER MATTERS RELATED THERETO. WHEREAS,the City is currently part of the Spokane regional tourism promotion area established and operating pursuant to chapter 35.I01 RCW; and WHEREAS, the City Council terminated its participation in the Spokane regional tourism promotion area via Resolution 2I-008 on October 26, 2021,with an effective date of December 31, 2022; and WHEREAS,the City has been contacted by Spokane Valley hoteliers,who have expressed a desire to form a new tourism promotion area within the corporate limits of the City of Spokane Valley; and WHEREAS, pursuant to RCW 35.101.030,"[a] legislative authority shall, after receiving a valid initiation petition under RCW 35.101.020,adopt aresolution of intention to establish an area.The resolution must state: (1) The time and place of a hearing to be held by the legislative authority to consider the establishment of an area; (2)A description of boundaries in the proposed area; (3) The proposed area uses and projects to which the proposed revenues from the charge shall be dedicated and the total estimated cost of projects; and (4) The estimated rate or rates of the charge with a proposed breakdown of classifications as described in RCW 35.101.050. and; WHEREAS,the City has received an initiation petition for the formation of a Spokane Valley-only tourism promotion area meeting all of the requirements of RCW 35.101.020. NOW THEREFORE, be it resolved by the City Council of the City of Spokane Valley, Spokane County, Washington,as follows: Section 1. City Council Acceptance of Tourism Promotion Area Initiation Petition. The City Council hereby accepts as valid the Initiation Petition from the persons who operate lodging businesses in the proposed area that would pay 60% or snore of the proposed charges. The Initiation Petition is attached as Exhibit 1 to this Resolution. Section 2. Description of the Tourism Promotion Area Boundaries. The proposed area of the Spokane Valley Tourism Promotion Area is comprised of the entire area of the City of Spokane Valley as it is currently comprised or expanded in the future through annexation. Section 3. Proposed Uses and Projects. A. The revenue from the lodging charges collected from the operators of lodging businesses within the Spokane Valley Tourism Promotion Area shall be dedicated to the following uses and projects: 1. The general promotion of tourism within Spokane Valley and the Spokane metropolitan area as specified in a Spokane Valley Tourism Promotion Area business plan,to be adopted or updated annually. Resolution No.22-017-Intention to Establish TPA,set Public Hearing Page 1 of 2 2. The marketing of convention and trade shows that benefit local tourism and lodging businesses in Spokane Valley and the Spokane metropolitan area; 3. The marketing of Spokane Valley and the Spokane metropolitan area to the travel industry to benefit local tourism and the lodging businesses in Spokane Valley as well as the broader Spokane region; and 4. The marketing of Spokane Valley and the Spokane metropolitan area to recruit sporting events to benefit local tourism and the lodging businesses in Spokane Valley and the Spokane region. B. The total estimated costs of such uses and projects are as follows: The City estimates that the annual revenue from the lodging charges collected from the operators of lodging businesses within the Spokane Valley Tourism Promotion Area is expected to be $800,000. This estimated amount is based on a daily lodging charge of$4.00 and will vary from year-to-year depending upon fluctuating occupancy rates of lodging businesses in the Spokane Valley Tourism Promotion Area, and based upon program review. Section 4. Establishment of Public Hearing Date and Time. The required public hearing for establishment of the proposed Spokane Valley Tourism Promotion Area shall be conducted before the Spokane Valley City Council September 13,2022 beginning at 6:00 p.m. in the City Council Chambers at the City Hall of the City of Spokane Valley, 10210 East Sprague Avenue, Spokane Valley, Washington 99206. Section S. Effective Date. This Resolution shall be in full force and effect upon adoption. Adopted this 23`d day of August,2022. CITY OF SPOKANE VALLEY ATTES Q"N\--- 7 1 // Y Pam Hale My - a May hristine Bainbridge, City Clerk Approved s t aisi, - Office the C ttorney Resolution No.20-017-Intention to Establish TPA,set Public hearing Page 2 of 2 E'hi i' PETITION TO ESTABLISH CITY OF SPOKANE VALLEY TOURISM PROMOTION AREA WHEREAS, pursuant to chapter 35.101 RCW, a tourism promotion area (TPA) may be formed within a defined area for the purpose of tourism promotion, and would have authority to levy special assessments to fund tourism promotion as defined in RCW 35.101.010(4); and WHEREAS, the qualifying lodging businesses(40 or more lodging units)within the City of Spokane Valley desire now to present an initiation petition seeking to have the City Council establish a Spokane Valley TPA pursuant to chapter 35.101 RCW; and WHEREAS,petitions must be signed and submitted by the operators of qualifying lodging businesses who would pay at least 60% of the special assessment as determined by the revenue from qualifying lodging businesses in the previous quarter; and WHEREAS, pursuant to RCW 35.101.020, the initiating petition submitted to the City Council shall contain the following: I. A description of the boundaries of the proposed tourism promotion area; 2. The proposed uses and projects to which the proposed revenue from the special assessment shall be put and the total estimated costs; 3. The estimated rate for the special assessment with a proposed breakdown by class of lodging business if such classification is to be used; and 4. The signatures of the persons who operate lodging businesses in the proposed area who would pay sixty percent or more of the proposed special assessment. NOW THEREFORE, the lodging businesses located within the City of Spokane Valley do hereby petition the City Council as follows: I. The boundaries of the Spokane Valley TPA shall be the city limits of the City of Spokane Valley without any further breakdown into separate classifications. 2. The revenue from the special assessments collected from the operators of lodging businesses within the Spokane Valley TPA shall be dedicated to the following uses and projects: a. The general promotion of tourism within Spokane Valley and the Spokane metropolitan area as specified in the Spokane Valley TPA business plan, to be adopted or updated annually; Petition to Establish City of Spokane Valley Tourism Promotion Area- 1 b. The marketing of conventions, meetings, special events, and trade shows that benefit local tourism and the lodging business in Spokane Valley; c. The marketing of Spokane Valley and the Spokane metropolitan area to the travel industry to benefit local tourism and the lodging businesses in Spokane Valley; d. The marketing of Spokane Valley and the Spokane metropolitan area to recruit sporting events in order to benefit local tourism and the lodging businesses in Spokane Valley. 3. The total estimated costs of such uses and projects are as follows: The City of Spokane Valley estimates that the annual revenue from the special assessments collected from the operators of lodging businesses within the Spokane Valley TPA is expected to be$800,000. This estimated amount is based on a daily special assessment of$4.00, and will vary from year-to-year depending upon fluctuating occupancy rates of lodging businesses in the Spokane Valley TPA. 4. Pursuant to RCW 35.101.130(1), the petitioners recommend that the City Council create a five-person commission, to be called the Spokane Valley Hotel/Motel Commission (the Commission) comprised of voting representatives from the following hotel chain scales, as defined by Smith Travel Research (STR). If no representative from a hotel in the corresponding chain scale is willing or able to serve on the Commission, that position may be made available to any hotel within the boundaries of the Spokane Valley TPA: a. one economy hotel; b. one midscale hotel; c. one upper midscale hotel; d. one upscale hotel; e. one full-service hotel with over 200 rooms. In addition to the above voting commission members, there should be one non-voting ex officio member as assigned by the City Manager, who is expected to act as a liaison between the City Council and the Commission. Petitioners further recommend that a Commission member may only represent one type of property identified in(4)(a-e)above,and an ownership group may only represent one such property on the Commission at any given time. Petition to Establish City of Spokane Valley Tourism Promotion Area-2 The purpose of the Commission would be to develop a recommended annual budget for use of Spokane Valley TPA revenues, including recommended activities and programs for funding from the TPA assessment. Pursuant to RCW 35.101.130(2), the petitioners recommend that the City contract with a tourism destination marketing organization or other similar organization to administer the operation of the tourism promotion area. The petitioners recommend that upon creation, the initial annual budget would provide for the expenditure of approximately 85% of all revenues received for the stated uses and projects as set forth in Section 2 above. The remaining percentage of revenues would be held in a special reserve account and will either roll over into the next calendar year or will be utilized for contingency or unanticipated tourism promotion purposes. 5. The rate of the special assessment to be imposed in the Spokane Valley TPA shall be$4.00. 5. The additional assessment above $2.00 shall automatically expire at midnight on June 30, 2027 unless that deadline is statutorily extended by the Washington State Legislature for the longest period allowed by law. Upon expiration of the authority to impose an assessment above $2.00, the special assessment shall be reduced to the highest amount allowed by law without requiring further authorization from lodging businesses subject to this special assessment. This Petition is hereby presented by the following persons who operate lodging businesses in the proposed Spokane Valley TPA and which will pay sixty percent or more of the proposed special assessments. By signing below, each signor represents and acknowledges that they are authorized to sign this petition and that they are a"person(s)who operate lodging business(es) in the proposed area" as provided in RCW 35.101.020(4). Name of Lodging Business: LA. kJ }-�-.1 L-tZ3tJ , kA.,� Viku eAt Printed Name of Operator:AkA 6—r i;hr{.l Title: b Signature: _ Date: "t) � Name of Lodging Business: l`-*61 u Ct thAti. " S X attz- 11 a1 l Printed Name of Operator: 0., 1Q` } Y lSsl Title: 0._. -41eitGG.l 1 1O Petition to Establish City of Spokane Valley Tourism Promotion Area-3 ,- Signature: Date: c� L c Name of Lodging Business: f f)i -1 Rr-r r t' / /2I► , /o! ,G-- Printed Name of Operator;---4F_T I. ( /1, i=,?vn--' Title: i77 6:/M ' I r � Date: 7 0'�_ Signature: L��t r »�- "Z , Name of Lodging Business: 1`7wi, t'Yl Il l Vi 4 S f k;c sp-iptfu ktite j Printed Name of Operator: l-�-e,Yli a,4U`;l .P. �lf`-(U Vt Title: �y 0 J Signature: V\ k A Date: -111-1017-2 Name of Lodging Business: < ''6) -ir— r-/- Le"n S Uc Printed Name of Operator: V '4 C A- °'/ Title: C(' . t J ina-nccic Signature: Date: Name of Lodging Business: )c a....,-,1-e.S Printed Na o 1`�'Ct 3ti f O er r: s� t_ "Lc7 Title: Signa re: Date: i lv I ' za Name of Lodging Business: 0 cl'e kAv-ct� - h 1 Y\ cl'vtd c 1 -I c S_ Printed Name of Operator: E-c- ' q L / V icii �.4 L J. Title: O ASS V.e 1--- Signature uh - Date: g/Q/ 12 Z Name of Lodging Business: 1`1 o ►"n e- 1 O Om S'`v a�o 11‘i IL ti kc P —I �. Printed Name f Operator: Ilk . ��d tt y cS.kh,.�.v-/ Title: ID�L;..1 R +U,,.w I MA,I1 L y v Signature: i e, I Date: /f I 2.72_- Petition to Establish City of Spokane Valley Tourism Promotion Area-4 Name of Lodging Business: Rd\rn c , :n n Sp I` s.n \` /(e j- Printed Name of I�Operator: li� Ly' kw-AY Title: lSl Signature: rok: Date: S—9—22 Name of Lodging Business: Printed Name of Operator: Title: Signature: Date: Name of Lodging Business: Printed Name of Operator: Title:_ Signature: Date: Name of Lodging Business: Printed Name of Operator: Title: Signature: Date: Name of Lodging Business: Printed Name of Operator: Title: Signature: Date: Name of Lodging Business: Printed Name of Operator: Title: Signature: Date: Petition to Establish City of Spokane Valley Tourism Promotion Area-5 r t` Name of Lodgtnb. Business: 1 Y_� I� d Na of Ope 1 J }-H r c1.4(e.l M Lt` Title;{�lctkv wt d t Signat re: ,/ i � �� , Datc: ' / a ' �b Name of Lodging Business: Printed Name of Operator: Title: _ Signature: Dale: Name of Lodging Business: Printed Name of Operator: Title: Signature: Date: Name of Lodging Business: Printed Name of Operator: Title: Signature: Date: Name of Lodging Business: Printed Name of Operator: Title: Signature: Dale: Name of Lodging Business: Printed Name of Operator: Title: Signature: Date: Petition to Establish City of Spokane Valley Tourism Promotion Area-5 • The purpose of the Commission would be to develop a recommended annual budget for use of Spokane Valley TPA revenues, including recommended activities and programs for funding from the TPA assessment. Pursuant to RCW 35.101.130(2), the petitioners recommend that the City contract with a tourism destination marketing organization or other similar organization to administer the operation of the tourism promotion area. The petitioners recommend that upon creation, the initial annual budget would provide for the expenditure of approximately 85% of all revenues received for the stated uses and projects as set forth in Section 2 above. The remaining percentage of revenues would be held in a special reserve account and will either roll over into the next calendar year or will be utilized for contingency or unanticipated tourism promotion purposes. 5. The rate of the special assessment to be imposed in the Spokane Valley TPA shall be$4.00. 6. The additional assessment above $2.00 shall automatically expire at midnight on June 30, 2027 unless that deadline is statutorily extended by the Washington State Legislature for the longest period allowed by law. Upon expiration of the authority to impose an assessment above$2.00,the special assessment shall be reduced to the highest amount allowed by law without requiring further authorization from lodging businesses subject to this special assessment. This Petition is hereby presented by the following persons who operate lodging businesses in the proposed Spokane Valley TPA and which will pay sixty percent or more of the proposed special assessments. By signing below,each signor represents and acknowledges that they are authorized to sign this petition and that they are a"person(s) who operate lodging business(es) in the proposed area" as provided in RCW 35.101.020(4). Name of Lodging Business: \r.. \ f, , 1. 5 Printed Name of p • tor: 'l I'r C 11 i� � r Title: 611 Signature: 3 .l Date: ? l t 1 1 z Name of Lodging Business: Printed Name of Operator: Title: Petition to Establish City of Spokane Valley Tourism Promotion Area-3 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: September 13, 2022 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Information on Property Assessments and Property Tax GOVERNING LEGISLATION: State Law PREVIOUS COUNCIL ACTION TAKEN: N/A—This is an update on property assessments from the Spokane County Assessor's Office and on property tax rates within the City. BACKGROUND: Spokane County Assessor Tom Konis will provide information on the process used by the County in setting property valuation assessments. Also, City staff will provide information on property tax levies for jurisdictions within City limits based on the 2022 levy rates. OPTIONS: Discussion only RECOMMENDED ACTION OR MOTION: Discussion only BUDGET/FINANCIAL IMPACTS: Property tax is one of the major sources of recurring revenues in the City's General Fund #001. Property tax is estimated in the 2022 Budget at $13,199,900 which represents about 25% of the City's recurring General Fund revenues. STAFF CONTACT: Erik Lamb, Deputy City Manager, and Chelsie Taylor, Finance Director ATTACHMENTS: Tax Code Area Property Tax Rate Analysis H:\Misc RCAs\2022\2022 09 13 Property Tax Rates\TCA Property Tax Rate Analysis 2022 CITY OF SPOKANE VALLEY,WA 9/13/2022 TCA Analysis for Spokane Valley for the 2022 Tax Year There are multiple Tax Code Areas (TCAs) in Spokane Valley, including TCA numbers 140, 141, 144, 145, 146, and 148.The largest and second largest TCAs in Spokane Valley are 144 and 146, respectively. TCA-146-Lowest rate in City, 2nd largest area Tax on Home Jurisdiction Rate $400,000 Spokane County 1.02984941 $411.94 $411.94 9.5% City of Spokane Valley 1.01930744 $407.72 $407.72 9.4% Spokane Valley Fire District No. 01 1.04566989 $418.27 $1,082.10 24.9% Spokane Valley Fire District No. 01-Voted 1.65958394 $663.83 Spokane County Library District 0.42495791 $169.98 $169.98 3.9% State School 2.65980605 $1,063.92 $1,063.92 24.4% East Valley School District-Voted 3.04674236 $1,218.70 $1,218.70 28.0% Total 10.88591700 $4,354.37 $4,354.37 Spokane County TCA 146 10% rEast Valley School City of Spokane District-Voted Valley 28% 9% Spokane Valley Fire District No.01 25% State School 24% Spokane County Library District 4% Page 1 of 3 H:\Misc RCAs\2022\2022 09 13 Property Tax Rates\TCA Property Tax Rate Analysis 2022 TCA-140-Highest rate in City Tax on Home Jurisdiction Rate $400,000 Spokane County 1.02984941 $411.94 $411.94 8.3% City of Spokane Valley 1.01930744 $407.72 $407.72 8.2% Spokane Valley Fire District No. 01 1.04566989 $418.27 $1,082.10 21.9% Spokane Valley Fire District No. 01-Voted 1.65958394 $663.83 Spokane County Library District 0.42495791 $169.98 $169.98 3.4% State School 2.65980605 $1,063.92 $1,063.92 21.5% Spokane School District 81-Voted 4.51987248 $1,807.95 $1,807.95 36.6% Total 12.35904712 $4,943.62 $4,943.62 TCA 140 Spokan8e County City of Spokane Spokane School Valley i District 81-Voted 8% Y 37% Spokane Valley Fire District No.01 22% State School Spokane County 22% Library District 3% Page 2 of 3 H:\Misc RCAs\2022\2022 09 13 Property Tax Rates\TCA Property Tax Rate Analysis 2022 TCA-144-Largest area in City Tax on Home Jurisdiction Rate $400,000 Spokane County 1.02984941 $411.94 $411.94 8.9% City of Spokane Valley 1.01930744 $407.72 $407.72 8.9% Spokane Valley Fire District No. 01 1.04566989 $418.27 $1,082.10 23.5% Spokane Valley Fire District No. 01-Voted 1.65958394 $663.83 Spokane County Library District 0.42495791 $169.98 $169.98 3.7% State School 2.65980605 $1,063.92 $1,063.92 23.1% Central Valley School District-Voted 3.67713574 $1,470.85 $1,470.85 31.9% Total 11.51631038 $4,606.52 $4,606.52 TCA 144 Spokane County 9% Central Valley City of Spokane School District- Valley Voted 9% 32% 1 1 Spokane Valley Fire District No.01 '41,0 -, 23% ill State School .Spokane County 23% Library District 4% Page 3 of 3 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: September 13, 2022 Department Director Approval: /1 Check all that apply: i1 consent ❑ old business 0 new business ❑ public hearing AGENDA ITEM TITLE: Approval of the Following Vouchers: VOUCHER LIST VOUCHER NUMBERS TOTAL AMOUNT 08/18/2022 57523-57540 241,4I9.52 08/19/2022 57541-57591 101,503.96 08/23/2022 9595-9628 (park refunds) 3,225.00 08/23/2022 57592-57610 110,572.11 08/25/2022 57611-57641 1,976,817.80 08/29/2022 57642-57646 11,690.49 08/30/2022 9629-9663 4,631.50 08/31/2022 57647-57664,wire 17693160 2,638,742.02 08/31/2022 57665-57687 172,417.42 09/01/2022 57688-57710 30,128.17 09/02/2022 57711-57728 66,325.15 GRAND TOTAL: $5,357,473.14 Explanation of Fund Numbers found on Voucher Lists #{l0I-General Fund 001.090.000.560. General Gov't-Social Services 001.011.000. City Council 001.090.000.594. General Gov't-Capital Outlay 001.013.000. City Manager 001.090.000.595. General Gov't-Roads/Streets Capital 001.013.015. Legal 001.016.000. Public Safety Other Funds: 001.016.016. Precinct Shared Expenses 101—Street Fund 001.0I 8.013. Deputy City Manager 103—Paths&TraiIs 001.018.014. Finance 104—Tourism Facilities 001.018.016 Human Resources 105—Hotel/Motel Tax 001.018.017. Information Technology 106—Solid Waste 001.033.000. Facilities Administration 107—PEG Fund 001.033.033. Facilities—City Hall 108—Affordable&Supplemental Housing Sales Tax 001.033.034. Facilities—Other 1.20—CenterPlace Operating Reserve 001.040.000, Community/Public Works-Administration 121—Service Level Stabilization Reserve 001.040.041. Engineering 122—Winter Weather Reserve 001.040.042.558. Economic Development 204—Debt Service 001.040.042.565. Housing/Homeless Services 301 —REET 1 Capital Projects 001.040.043. Building 302—REET 2 Capital Projects 001.040.044. Planning 303—Street Capital Projects 001.076.000. Parks&Rec—Administration 309—Parks Capital Grants 001.076.300. Parks& Rec-Maintenance 310—Civic Bldg. Capital Projects 001.076.301. Parks& Rec-Recreation 311 —Pavement Preservation 001.076.302. Parks& Rec-Aquatics 312—Capital Reserve 001.076.304. Parks& Rec- Senior Center 314—Railroad Grade Separation Projects 001.076.305. Parks&Rec-CenterPlace 315—Transportation Impact Fees 001.090.000.511. General Gov't- Council related 316—Economic Development Capital Projects 001.090.000.514. General Gov't-Finance related 402 Stormwater Management 001.090.000.517. General Gov't-Employee supply 403 Aquifer Protection Area 001.090.000.518. General Gov't-Centralized Serv. 501 —Equipment Rental& Replacement 001.090.000.519. General Gov't-Other Services 502 Risk Management 001.090.000.550. General Gov't-Natural&Eco. 632 Passthrough Fees&Taxes RECOMMENDED ACTION OR MOTION: Move to approve attached list of claim vouchers. [Approved as part of the Consent Agenda, or may be removed and discussed separately.] STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS: Voucher Lists vchlist Voucher List Page: 1 08/1812022 10:39:27AM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 57523 8118/2022 007136 AMAZON CAPITAL SERVICES INC 1MJ1-CYWL-DCW4 001.040.041.543 OPERATING SUPPLIES 26.46 Total: 26.46 57524 8/18/2022 007808 AMENTO GROUP INC 062245 001.000.322.518 PROFESSIONAL SERVICES:CITY HALL 7,734.50 Total: 7,734.50 57525 8/18/2022 000815 BNSF RAILROAD CO 90239324 314.000.143.595 CIP 0143:PROGRESSIVE#8 37,052.80 Total: 37,052.80 57526 8/1812022 007637 COMMCNSTREET CONSULTING LLC CSROW 22298 402.402.000.531 PROFESSIONAL SERVICES 724.43 Total: 724.43 57527 8/18/2022 000683 DAVID EVANS&ASSOCIATES 515043 314.000.143.595 0143-DESIGN SERVICES 15,722.49 Total: 15,722,49 57528 8/18/2022 004160 FLO-2D SOFTWARE INC 8.22.cosv.786,wa 001.040.041.558 FLO-20 PRO SUBSCRIPTION RENEWA 995.00 Total: 995.00 57529 8/18/2022 005474 FREIGHTLINER NORTHWEST M001000892 501.000.000.594 SANDER UNIT PURCHASE-HENDERSt 88,861.21 Total: 88,861.21 57530 8/18/2022 000917 GRAYBAR 9328210101 001.090.000.518 SMALL TOOLS/MINOR EQUIPMENT 114.18 Total: 114.18 57531 8/18/2022 000002 H&H BUSINESS SYSTEMS INC. AR247177 001.011.000.511 COPIER COSTS:WEST WING/COUNCII 162.18 AR247178 001.018.017.518 COPIER COSTS: IT 8.43 AR247179 001.018.016.518 COPIER COSTS:HR 58.22 AR247180 001.013.000.513 COPIER COSTS:OPS/ADMIN 151.71 AR247181 001.013.015.515 COPIER COSTS:LEGAL 110.09 AR247182 001.040.043.558 COPIER COSTS:MAILROOM 99.60 AR247183 001.040.041.543 COPIER COSTS:CPW ENGINEERING 443.90 AR247184 101.042.000.542 COPIER COSTS:MAINTENANCE SHOF 15.27 AR247185 001.076.000.576 COPIER COSTS:PARKS 362.39 Total: 1,411.79 57532 8/18/2022 007671 HORROCKS ENGINEERS INC 70755 403.000.317.595 0317-APPLEWAY ROWAQUISITIONS 3,348,00 71275 001.040.041.558 PROFESSIONAL SERVICES 4,880.00 Page: 1 vchlist Voucher List Page: 2 08/18/2022 10:39:27AM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 57532 8/18/2022 007671 007671 HORROCKS ENGINEERS INC (Continued) Total: 8,228.00 57533 8/18/2022 000388 1RVIN WATER DIST.#6 JULY 2022 001.076.300.576 UTILITIES:PARKS AND CPW JULY 202; 423.64 Total: 423.64 57534 8/18/2022 008839 KEEPER SECURITY INC INV101263 001.090.000.518 KEEPER SECURITY ENTERPRISE PAS: 4,500.00 Total: 4,500.00 57535 8/18/2022 008691 ODP BUSINESS SOLUTIONS LLC 257572329001 001,018,017.518 OPERATING SUPPLIES:IT 44.01 Total: 44.01 57536 8/18/2022 008265 OSBORN CONSULTING}NC 7372 402.000.099.531 22-083 STORMWATER COMPREHENSI' 41,175.15 Total: 41,175.15 57537 8/18/2022 002288 SARGENT ENGINEERS INC. 34661 101.043.000.542 PROFESSIONAL SVCS 20-006 355.00 Total: 355.00 57538 8/18/2022 000308 SPOKANE CO PROSECUTING ATTY JULY 2022 632.000.000.589 CRIME VICTIMS COMPENSATION REM 339.64 Total: 339.64 57539 8/1812022 000458 SPOKANE CO PUBLIC WORKS.ADMINISTRAT AUGUST2022 001.076.300.576 SEWER CHARGES 1,413.14 Total: 1,413.14 57540 8/18/2022 007867 WIDENER&ASSOCIATES 506 314.000.223.595 0223-ENVIRONMENTAL SERVICES 13,956.70 585 314.000.223,595 0223-ENVIRONMENTAL SERVICES 14,078.18 620 314.000.223.595 0223-ENVIRONMENTAL SERVICES 2,900.00 656 314.000.223.595 0223-ENVIRONMENTAL SERVICES 1,363.20 Total: 32,298.08 18 Vouchers for bank code apbank Bank total: 241,419.52 18 Vouchers in this report Total vouchers: 241,419.52 Page: 2 vchlist Voucher List Page: 1 08/19/2022 9:17:15AM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept , Description/Account Amount 57541 8/1912022 000197 ACRANET 20928 001.018.015.518 EMPLOYEE BACKGROUND CHECKS 147.00 Total: 147.00 57542 8/19/2022 008009 ALSC ARCHITECTS PS 2022-022-03 001.076.000.576 PROFESSIONAL SERVICES 7,445.00 Total: 7,445,00 57543 8/19/2022 001081 ALSCO LSP02545733 001.016.016.521 FLOOR MAT SERVICE AT PRECINCT 30.43 LSP02550026 001.016.016.521 FLOOR MAT SERVICE AT PRECINCT 30.89 Total: 61.32 57544 8/19/2022 007136 AMAZON CAPITAL SERVICES INC 1433-H9MK-4LQW 001.040.043.558 OFFICE SUPPLIES:BLDG DEPT 80.56 16KG-DVNX-71HP 001,076,305.575 FLAG POLES:CENTERPLACE 108.84 1NTQ-V9GJ-VNVW 001.076.305.575 OFFICE SUPPLIES:CENTERPLACE 93.60 Total: 283.00 57545 8/10/2022 004046 AMERICAN ONSITE SERVICES 473241 001.076.300.576 PORTABLE RESTROOM:MIRABEAU SF 279.00 473263 001.076.300.576 PORTABLE RESTROOM:CENTERPLAC 248.00 Total: 527.00 57546 8/19/2022 000444 ARCTIC LIGHTING&ELECTRIC 775 001.033.034.518 REPLACE LIGHTING©12614 E SPRAC 8,169.30 Total: 8,169.30 57547 8/19/2022 008878 BEATTIE,TONY EXPENSES 001.013.015.515 EXPENSE REIMBURSEMENT 24.33 Total: 24.33 57548 8/19/2022 008053 CITY OF SPOKANE VALLEY,PETTY CASH REI JULY 2022 001.040.044.558 PE i I Y CASH:22167,22168 1.00 Total: 1.00 57549 8/19/2022 001770 CONSOLIDATED SUPPLY CO S010706260.004 001.076.305.575 PARTS FOR HVAC REPAIR PROJECTA 1,821.82 Total: 1,821.82 57550 8/19/2022 008879 COREY RUSSELL&KELSEY JOHNSON ADE-2022-0010 001.040.043.345 PERMIT REFUND:ADE-2022-0010 520.00 Total: 520.00 57551 8/19/2022 000795 EARTHWORKS RECYCLING INC. 369221 001.076.305.575 RECYCLING COLLECTION AT CENTER 30.00 Total: 30.00 Page: "1 3 vch list Voucher List Page- 2 08/19/2022 9:17:15AM Spokane Valley Bank code: apbank Voucher _ Date Vendor Invoice Fund/Dept Description/Account Amount 57552 8/19/2022 007871 EMPIRE SPRAY SERVICE INC J7294 001.033.033.518 SUMMER BROADLEAF SPRAY:CITY Kr 86.03 Total: 86.03 57553 8/19/2022 003274 EXCHANGE PUBLISHING LLC 649546 001.040.044.558 LEGAL PUBLICATION 84.75 649548 001.040.044.558 LEGAL PUBLICATION 84.75 649549 001.013.000.513 LEGAL PUBLICATION 14.22 Total: 183.72 57554 8/19/2022 002308 FINKE,MELISSA JUNE&JULY 2022 001.076.301.571 INSTRUCTOR PAYMENT 1,380.00 Total: 1,330.00 57555 8/19/2022 001447 FREE PRESS PUBLISHING INC 53116 001.040.044.558 LEGAL PUBLICATION 73.95 53117 001.013.000.513 LEGAL PUBLICATION 42.50 53125 001.040.044.558 LEGAL PUBLICATION 192.00 53126 001.040.044.558 LEGAL PUBLICATION 200.00 53128 001,013,000.513 LEGAL PUBLICATION 25.00 Total: 533.45 57556 8/19/2022 002975 FREEDOM SALES AND SUPPLY LLC 2022453 001.033.033.518 CITY OF SPOKANE VALLEY FLAGS:Cr 846.72 2022454 001.040.043.558 OFFICE SUPPLIES:PERMIT,PLANNINC 23.42 Total: 370.14 57557 8119/2022 003336 FUNFLICKS OUTDOOR MOVIES 9080845 001.076.301.571 OUTDOOR MOVIES IN THE PARK 2,448.89 9080847 001.076.301.571 OUTDOOR MOVIES IN THE PARK 2,575.56 9080849 001.076.301.571 OUTDOOR MOVIES IN THE PARK 2,395.55 Total: 7,420,00 57558 8/19/2022 008844 GARCIA-ROSS,ROSAMUNDA BLD-2022-2764 001,040,043.322 PERMIT REFUND:BLD-2022-2764 35.89 Total; 36.89 57559 8/19/2022 001253 GORDON THOMAS HONEYWELL July 2022 1042 001,011,000.511 GOVERNMENTALAFFAIRS SERVICES 5,486.25 Total: 5,436.25 57560 8/19/2022 000011 GREATER SPOKANE VALLEY 32502 001.011.000.511 STATE OF THE CITY 400.00 32503 001.040.000.518 STATE OF THE CITY 400.00 32591 001.076.000.576 STATE OF THE CITY 400.00 Total: 1,200.00 --------------- Page: vchlist Voucher List Page: 3 08/19/2022 9:17:15AM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 57561 8/19/2022 002712 GTFX INC. 53122 001.076.305.575 SERVICE GREASE TRAP:CENTERPLA 152.46 Total: 152.46 57562 8/19/2022 008453 KOTTKAMP,YEDINAK&ESWORTHY 2748 001.040.044.558 PROFESSIONAL SERVICES 1,580.00 2756 001.040.044.558 PROFESSIONAL SERVICES 65.96 Total: 1,645.96 57563 8/19/2022 008842 LASERMAXX SPOKANE LLC 4458 001.076.301.571 SDC GROUP VISIT 872.00 Total: 872.00 57564 8/19/2022 001002 M&L SUPPLY CO INC S100497593.001 001.016.016.521 MAINTENANCE SUPPLIES:PRECINCT 19.62 Total: 19.62 57565 8119/2022 008493 MATTOX,SARAH EXPENSES 001.018.014.514 EXPENSE REIMBURSEMENT 15.44 Total: 15.44 57566 8/19/2022 008666 MINUTEMAN PRESS 5615 001.076.305.575 BUSINESS CARDS 210.18 5799 001.076.305.575 BUSINESS CARDS 132.60 Total: 342.78 57567 8/19/2022 004850 NAVIA BENEFIT SOLUTIONS,HRA PLAN 10490941 001.018.016.518 FLEX SPENDING ADMINISTRATION 420.00 Total: 420.00 57568 8/19/2022 008877 NIELSEN,SUSAN EXPENSES 001.040.042.558 EXPENSE REIMBURSEMENT 811.01 Total: 811.01 57569 8/19/2022 008691 ODP BUSINESS SOLUTIONS LLC 251116100003 001.076.305.575 OFFICE SUPPLIES:CENTERPLACE 41.37 255670657001 001.076.302.576 OFFICE SUPPLIES:CENTERPLACE 123.67 Total: 165.04 57570 8/19/2022 007280 PATTERSON,MARCI EXPENSES 001.011.000.511 EXPENSE REIMBURSEMENT 11.40 Total: 11.40 57571 8/19/2022 001860 PLATT ELECTRIC SUPPLY 3C74468 001.076.305.575 MAINTENANCE SUPPLIES:CENTERPL 7.91 Total: 7.91 57572 8/19/2022 007133 PRUNTY,CAITLIN EXPENSES 001.013.015.515 EXPENSE REIMBURSEMENT 25.00 Page: '3'1- 5- vchlist Voucher List Page: 4 08/19l2022 9:17:15AM Spokane Valley Bank code: epbank Voucher Date Vendor Invoice Fund/Dept Description/Account 57572 8/19/2022 007133 007133 PRUNTY,CAITLIN Amount (Continued) Total: 25.00 57573 8/19/2022 007741 REFRIGERATION SUPPLIES DIST 16293281-00 001.076.305.575 REPAIR&MAINT.SUPPLIES:CENTERF 257.52 16293881-00 001.076.305.575 REPAIR&MAINT.SUPPLIES:CENTERF 23.97 Total: 281.49 57574 8/19/2022 006427 RETAIL STRATEGIES LLC 528-6C 001.040.042.558 PROFESSIONAL CONSULTING 7,000.00 Total: 7,000.00 57575 8/19/2022 008728 ROBERT HALF INTERNATIONAL INC 60437003 OO1.076.305.575 TEMPORARY EMPLOYEE:Q.SCHMIDT 1,263.60 60468864 001.076.305.575 TEMPORARY EMPLOYEE:D.SCHMIDT 1,263.60 Total: 2,527.20 57576 8/19/2022 000415 ROSAUERS FOOD&DRUG CENTER 02-2355703 001.076.305.575 SUPPLIES FOR CENTERPLACE 32.79 Total: 32.79 57577 8/19/2022 008880 SEMAR,LEIF BLD-2022-2460 001.040.043.345 PERMIT REFUND:6L0-2022-2460 360.21 Total: 360.21 57578 8/19/2022 000709 SENSKE LAWN&TREE CARE INC. 13079799 001.076.300.576 SUIIRMERFIELO PROPERTY FIELD MOL 13,149.68 Total: 13,149.68 57579 8/19/2022 002947 SILVER MOUNTAIN CORP 44c19p 001.076.301.571 SUMMER DAY CAMP GROUP VISIT 1,855.60 Total: 1,865.60 57580 8/1912022 000405 SPOKANE VALLEY PARTNERS 6-2022 HHAA GRANT 001.040.042.565 HI-AA GRANT 6-2022 6,092.90 Total: 6,092.90 57581 8/1912022 000093 SPOKESMAN-REVIEW,THE 17827 001.040,042,558 ADVERTISING;STATE OF THE CITY 328.05 Total: 328.06 57582 8/19l2022 000065 STAPLES ADVANTAGE 3514044512 001.075.301.571 OFFICE SUPPLIES:AQUATICS 130.67 Total: 130.67 57583 8/19/2022 001922 SWANK MOTION PICTURES INC RG 3221445 001.076.301.571 SUMMER MOVIE LICENSE 730.00 Total: 730.00 57584 8/19/2022 004740 THOMSON REUTERS-WEST 846780434 001.013.015.515 SUBSCRIPTION CHARGES 872.30 Page: 6 vchlist Voucher List Page: 5 08/19/2022 9:17:15AM Spokane Valley Bank code: apbank Voucher Date _Vendor Invoice Fund/Dept Description/Account Amount 57584 8/19/2022 004740 004740 THOMSON REUTERS-WEST (Continued) Total: 872.30 57585 8/19/2022 008067 TK LANDSCAPE&LAWN SVCS LLC 3612 001.033.033.518 LAWN SERVICE:PRECINCT,WHITE EL 3,064.45 Total: 3,064.45 57586 8/19/2022 007635 TODAY'S MAIL 5181 001.040.042.558 SPRING/SUMMER NEWSLETTER 20,820.17 Total: 20,820.17 57587 8/19/2022 003649 TROPHIES UNLIMITED 901748 001.076.305.575 NAME TAGS:CENTERPLACE 58.26 901754 001.076.305.575 NAME TAGS:CENTERPLACE 29.40 Total: 87.66 57588 8/19/2022 003206 VAN NESS FELDMAN LLP 434437 402.402.000.531 PROFESSIONAL SERVICES 1,496.00 Total: 1,496.00 57589 8/19/2022 006178 WALTER E NELSON CO 476455 001.076.305.575 JANITORIAL SUPPLIES:CENTERPLACI 93.71 476637 001.076.305.575 JANITORIAL SUPPLIES:CENTERPLACI 813.40 Total: 907.11 57590 8/19/2022 000066 WCP SOLUTIONS 12875792 001.076.305.575 JANITORIAL SUPPLIES:CENTERPLACI 983.80 Total: 983.80 57591 8/19/2022 008881 WYTCHERLEY,DANICA REFUND 001.076.302.576 REFUND FROM SCHOLARSHIP FUND 60.00 Total: 60.00 51 Vouchers for bank code: apbank Bank total: 101,503.96 51 Vouchers in this report Total vouchers: 101,503.96 Page: rl vchlist Voucher List Page: 1 08/23/2022 11:07:44AM Spokane Valley Bank code: pk-ref Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 9595 8/23/2022 008898 ALBERTI,ASHTON PARK REFUND 001.237.10.99 SWIM LESSON REFUND 80.00 Total: 80.00 9596 8/23/2022 008192 BABBITT,AMANDA PARK REFUND 001.237.10.99 SWIM LESSON REFUND 80.00 Total: 80.00 9597 8/23/2022 008899 BROWN,GEORGE PARK REFUND 001.237.10.99 DEPOSIT REFUND:MIRABEAU SPRINC 300.00 Total: 300.00 9598 8/23/2022 008900 BROWN,MARJORIE PARK REFUND 001.237.10.99 DEPOSIT REFUND:VALLEY MISSION 150.00 Total: 150.00 9599 8/23/2022 008193 BROZOVSKY,RACHEL PARK REFUND • 001.237.10.99 DEPOSIT REFUND:BROWNS PARK 75.00 Total: 75.00 9600 8/23/2022 008901 CHRISTENSEN,LACIE PARK REFUND 001.237.10.99 DEPOSIT REFUND:EDGECLIFF PARK 75.00 Total: 75.00 9601 8/23/2022 006581 COMUNIDAD CRISTIANA DE SPOKANE PARK REFUND 001.237.10.99 DEPOSIT REFUND:GREENACRES 75.00 Total: 75.00 9602 8/23/2022 008883 DAUBEL,LISA PARK REFUND 001.237.10.99 DEPOSIT REFUND:VALLEY MISSION 75.00 Total: 75.00 9603 8/23/2022 008902 DAVENPORT,JEAN PARK REFUND 001.237.10.99 DEPOSIT REFUND:MIRABEAU MEADC 80.00 Total: 80.00 9604 8/23/2022 008884 ELEMENTS MASSAGE PARK REFUND 001.237.10.99 DEPOSIT REFUND:BROWNS PARK 75.00 Total: 75.00 9605 8/23/2022 008885 GAHRINGER,MIKE PARK REFUND 001.237.10.99 SWIM LESSON REFUND 40.00 Total: 40.00 9606 8/23/2022 008886 GEISZLER,ROBYN PARK REFUND 001.237.10.99 SWIM LESSON REFUND 80.00 Total: 80.00 9607 8/23/2022 008903 GEORGE,ALICIA PARK REFUND 001.237.10.99 DEPOSIT REFUND:BROWNS PARK 75.00 Page: 1% f? vchlist Voucher List Page: 2 08/23/2022 11:07:44AM Spokane Valley Bank code: pk-rel Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 9607 8/23/2022 008903 008903 GEORGE,ALICIA (Continued) Total: 75.00 9608 8/23/2022 008904 GRIVOIS,STEFANIE PARK REFUND 001.237.10.99 DEPOSIT REFUND:DISCOVERY PLAYC 75.00 Total: 75.00 9609 8/23/2022 008887 HANSON,JOCELYN PARK REFUND 001.237.10.99 DEPOSIT REFUND:DISCOVERY PLAYC 75.00 Total: 75.00 9610 8/23/2022 005184 HEALTHCARE RESOURCE GROUP PARK REFUND 001.237.10.99 DEPOSIT REFUND:VALLEY MISSION 300.00 Total: 300.00 9611 8/23/2022 008905 HOFACKER,LEAH PARK REFUND 001.237,10.99 DEPOSIT REFUND:MIRABEAU MEADC 75.00 Total: 75.00 9612 8/23/2022 004490 HOOPER,GRACE PARK REFUND 001.237.10.99 DEPOSIT&SHELTER FEE REFUND:VI 175,00 Total: 175.00 9613 8/23/2022 004484 INSHRM PARK REFUND 001.237.10.99 DEPOSIT REFUND:MIRABEAU PARK 75,00 Total: 75.00 9614 8/23/2022 008906 JOHNSTON,HAZEL PARK REFUND 001.237.10.99 DEPOSIT REFUND:VALLEY MISSION F 75.00 Total: 75.00 9615 B/23/2022 008888 KELLER,JULIE PARK REFUND 001.237.10.99 DEPOSIT REFUND:GREENACRES 75.00 Total: 75.00 9616 B/2312022 008889 LASH,JORDAN PARK REFUND 001.237.10.99 DEPOSIT REFUND:BROWNS PARK 75.00 Total: 75.00 9617 8/23/2022 007836 LILJEGREN,DEL PARK REFUND 001.237.10.99 DEPOSIT REFUND:MIRABEAU MEADC 75.00 Total: 75.00 961E 8/23/2022 005261 LONGWILL,ALDEN PARK REFUND 001.237.10,99 SHELTER FEE&DEPOSIT REFUND:GI 175,00 Total; 175.00 9619 8/23/2022 008907 NEMRI-WEBER,RABAB PARK REFUND 001.237.10.99 SWIM LESSON REFUND 40.00 Total: 40.00 9620 8/23/2022 007405 NOLAN,JOAN PARK REFUND 001.237.10.99 DEPOSIT REFUND:VALLEY MISSION 75.00 Page: Q vchlist Voucher List Page: 3 08/23/2022 11:07:44AM Spokane Valley Bank code: pk-ref Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 9620 8/23/2022 007405 007405 NOLAN,JOAN (Continued) Total: 75.00 9621 8/23/2022 008890 POLSTON,COURTNEY PARK REFUND 001.237.10.99 DEPOSIT REFUND;VALLEY MISSION 75.00 Total: 75.00 9622 8/23/2022 008891 RENJU,LANI PARK REFUND 001237.10.99 DEPOSIT REFUND:VALLEY MISSION 75.00 Total: 75.00 9623 8/23/2022 008908 THOMAS,TERRA PARK REFUND 001.237.10.99 DEPOSIT REFUND:MIRABEAU MEADC 75.00 Total: 75.00 9624 8/23/2022 008892 THOMPSON,TESSA PARK REFUND 001.237.10.99 DEPOSIT REFUND:BROWNS PARK 75.00 Total: 75.00 9625 8/23/2022 008893 TUCKER,MICHELLE PARK REFUND 001.237.10.99 DEPOSIT REFUND:SULLIVAN PARK 75.00 Total: 75.00 9626 8/23/2022 008894 WALLICK,CALISTA PARK REFUND 001.237.10.99 DEPOSIT REFUND:MIRABEAU MEADC 75.00 Total: 75.00 9627 8/23/2022 008895 WILLS,BARBARA PARK REFUND 001.237.10.99 DEPOSIT REFUND:MIRABEAU MEADC 75.00 Total: 75.00 9628 8/23/2022 008403 WILSON,KAYLA PARK REFUND 001.237.10.99 DEPOSIT REFUND:DISCOVERY PLAY( 75.00 Total: 75.00 34 Vouchers for bank code: pk-ref Bank total: 3,225.00 34 Vouchers in this report Total vouchers: 3,225.00 Page: '3` /0 vchlist Voucher List Page: 1 08/23/2022 3:59:37PM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 57592 6/2312022 006143 ACTION DRAIN AND ROOTER WA LLC 366010 001.033.034,518 SERVICES AT 12614 E SPRAGUE 381.50 Total: 381,50 57593 8/23/2022 008909 AMPD LIGHTING&AUDIO VISUAL INV-03118 001.011.000.511 TELEPROMPTER SETUP;EVENT 1 OF 669.74 INV-03169 001.011.000.511 TELEPROMPTER SETUP:EVENT 2OF 560.84 INV-03170 001.011.000.511 TELEPROMPTER SETUP:EVENT 3 OF 560.84 Total: 1,791.42 57594 8/2312022 008704 AMPLIFI ADVERTISING JULY 2022 001.040.042.558 ADVERTISING(VARIOUS PROJECTS) 13,335.00 Total: 13,335.00 57595 8/23/2022 008896 BALDWIN SIGN CO SIGN-2022-0069 001.040.043.345 PERMIT REFUND:SIGN-2022-0059 1,153.00 Total: 1,153.00 57596 8/23/2022 003274 EXCHANGE PUBLISHING LLC 650454 001.040.044.558 LEGAL PUBLICATION 62.41 650455 001.040.044.558 LEGAL PUBLICATION 87.69 651260 001.040.044.558 LEGAL PUBLICATION 83.25 651262 001.040.044.558 LEGAL PUBLICATION 82.16 Total: 315.51 57597 8/23/2022 001447 FREE PRESS PUBLISHING INC 53144 001.040.044.558 LEGAL PUBLICATION 70.55 53160 001.040.044.558 LEGAL PUBLICATION 192.00 53161 001.040.044.558 LEGAL PUBLICATION 99.45 Total: 362.00 57598 8/23/2022 003297 HIGGINS,LEWIS ROD EXPENSES C01.011.000.511 EXPENSE REIMBURSEMENT 54.88 Total: 54.88 57599 8/23/2022 008897 KIKER,KEN EXPENSES 001.040.043.558 EXPENSE REIMBURSEMENT 247.00 Total: 247.00 57600 8/23/2022 008453 KOTTKAMP,YEDINAK&ESWORTHY 2742 001.040.044.558 PROFESSIONAL SERVICES 1,060.00 Total: 1,050.00 57601 8/23/2022 004926 LE CATERING CO E03767 001.040.044.558 E03767 STEERING COMMITTEE OF EL 88.67 Total: 88.67 Page: ""`"4 It vchlist Voucher List Page: 2 0812312022 3:59:37PM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept DescriptionlAccount Amount 57602 8/23/2022 002259 MENKE JACKSON BEYER LLP 082 7-31-2022 001.013.015.515 PROFESSIONAL SERVICES 4,616.15 446 7-31-2022 001.013.015.515 PROFESSIONAL SERVICES 1,936.60 462 7-31-2022 001.013.015.515 PROFESSIONAL SERVICES 1,222.65 4667-31-2022 001.013.015.515 PROFESSIONAL SERVICES 220.00 474 7-31-2022 001.013.015.515 PROFESSIONAL SERVICES 507.90 477 7-31-2022 001.013.015.515 PROFESSIONAL SERVICES 244,40 492 7-31-2022 001.013.015.515 PROFESSIONAL SERVICES 120.00 4997-31-2022 001.013.015.515 PROFESSIONAL SERVICES 793.40 Total: 9,661.10 57603 8/2312022 008666 MINUTEMAN PRESS 5876 001.040.042.558 NAME BADGES:ECON DEV 123.06 Total: 123.06 57604 8/23/2022 000019 PURFECT LOGOS LLC 57711 001.040.042.558 NAME PLATES:ECON DEV&PLANNIN 65.34 Total: 65.34 57605 8123/2022 007678 RANDALL DANSKIN PS 147206 001.000.322.518 PROFESSIONAL SERVICES 5,707.40 Total: 5,707.40 57606 8/23/2022 000709 SENSKE LAWN&TREE CARE INC. 13112884 001.076.300.576 MISC PARK REPAIRS 3,674.71 13117264 001.076.302.576 MISC PARK REPAIRS 980.10 13138040 001.076.300.576 895 CONTRACT MAINTENANCE 64,898.17 Total: 69,552-98 57607 8/23/2022 000230 SPOKANE CO AUDITORS OFFICE JULY 2022 001.040.044.558 RECORDING FEES 994.00 Total: 994.00 57608 8/23/2022 000001 SPOKANE CO TREASURER 51506368 101.042.000.542 MAY 2022 WORK CREW 3,769.20 Total: 3,769,20 57609 8/23/2022 008558 THE HOME DEPOT PRO 698979366 001.033.033.518 JANITORIAL SUPPLIES:CITY HALL 50.05 Total: 50.05 57610 8/23/2022 008502 VOLUNTEERS OF AMERICA OF E,WASH&NC VOA 1014 001.040.042.565 VOA SHELTER BED REIMBURSEMENT: 1,860.00 Total: 1,860.00 19 Vouchers for bank code: apbank Bank total: 110,672,11 Page: �2- 102 vchlist Voucher List Page: 1 08125/2022 11:03:10AM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account _ Amount 57611 8/25/2022 000958 AAASWEEPING LLC 73802 101.042.000.542 VACUUM TRUCK SERVICE:HYDRO-EX 1,701.02 73803 402.402.000.531 STREET SWEEPING JULY 2022 62,832.97 73804 402.402.000.531 STORM DRAIN CLEANING JULY 2022 24,372.76 Total: 88,906.75 57612 8/25/2022 008462 ABSCO SOLUTIONS RETAINAGE RELEASE 001.223.40.00 RETAINAGE RELEASE-FOR RETAINAI 1,903.73 Total: 1,903.73 57613 8/25/2022 003076 AMSDEN,ERICA EXPENSES 001.040.041.543 EXPENSE REIMBURSEMENT 72.50 Total: 72.50 57614 8/25/2022 003337 ARROW CONSTRUCTION SUPPLY INC 344627 101.042.000.542 PATCH EZ STREET-SUPER SACKS 827.64 Total: 827.64 57615 8/26/2022 008216 BERRYDUNN 419605 001.090.000.513 CONSULTING SERVICES 1,680.00 Total: 1,680.00 57616 8/25/2022 000823 DEPT OF LABOR&INDUSTRIES 352817 101.042.000.543 BOILER/PRESSURE VESSELINSPECTI 56.80 Total: 56.80 57617 8/25/2022 001447 FREE PRESS PUBLISHING INC 53142 001.011.000.511 LEGAL PUBLICATION 161.20 Total: 161.20 57518 8/25/2022 005474 FREIGHTLINER NORTHWEST PC001557911:01 101.000.000.542 VEHICLE REPAIR&MAINTENANCE SU 440.94 Total: 440.94 57619 8/25/2022 000007 GRAINGER 9408549740 402.402.000.531 SMALL TOOLS/MINOR EQUIPMENT:CP 17.19 Total: 17.19 57620 8/25/2022 000421 HOHMAN,JOHN SEPTEMBER 2022 001.013.000.513 MONTHLY AUTO ALLOWANCE 700.00 Total: 700.00 57621 8/25/2022 000313 INLAND ASPHALT COMPANY INC. PAY APP 1 303.000.205.595 0205 SPRAGUE/BARKER INTERSECTIC 583,266.68 PAYAPP 2 311.000.334.595 0334-SPRAGUE AVE PRES HAVANATC 1,103,683.35 Total; 1,686,950.03 57622 8/25/2022 002518 INLAND PACIFIC HOSE&FITTINGS 1093675 101.000.000.542 VEHICLE REPAIR&MAINT.SUPPLIES: 64.57 Page: 13 vchlist Voucher List Page: 2 08/25/2022 11:03:10AM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice FundlDept Description/Account Amount 57622 8/25/2022 002518 INLAND PACIFIC HOSE&FITTINGS (Continued) 1093697 101.000.000.542 VEHICLE REPAIR&MAINT.SUPPLIES: 43.23 1093936 101.000.000.542 VEHICLE REPAIR&MAINT.SUPPLIES: 7.58 Total: 115.38 57623 825/2022 006579 JACKSON,ADAM EXPENSES 001.040.041.543 EXPENSE REIMBURSEMENT 15.00 Total: 15.00 57624 8125/2022 000864 JUB ENGINEERS INC. 0155261 101.042.000.542 ON-CALL TRAFFIC ENGINEERING SVC 3,579.00 Total: 3,579,00 57625 8/25/2022 008910 KAWAGOYE,AKIKO EXPENSES 001.040.041.543 EXPENSE REIMBURSEMENT 92.75 Total: 92.75 57626 8/25/2022 000252 LOWE'S BUSINESS ACCOUNT AUGUST 2022 001.090.000.518 SUPPLIES:MAINTENANCE&PARKS 66.23 Total: 66.23 57627 8125/2022 000662 NATL BARRICADE&SIGN CO 212365 101.042.000.542 SAFETY SUPPLIES 114.35 212401 101.042.000.542 OPERATING SUPPLIES:STREET 149.19 Total: 263.54 57628 8/25/2022 001844 NIMRI,RABA EXPENSES 001,018,014.514 EXPENSE REIMBURSEMENT 167.20 Total: 167.20 57629 8/25/2022 008542 CAC SERVICES INC 143854 001.033.034.518 PROFESSIONAL SERVICES 2,740.02 Total: 2,740.02 57630 8/25/2022 000307 OFFICE OF THE STATE TREASURER JULY 2022 632.000.000,589 STATE REMITTANCE 27,210.87 Total: 27,210.67 57631 8/25/2022 004621 OREILLYAUTOMCTIVE STORES INC 2862-197940 101.042.000.542 VEHICLE REPAIR&MAINT SUPPLIES: 64.00 Total: 64.00 57632 8/25/2022 008690 POMPS TIRE SERVICE INC 1860001019 001.040.041.558 TIRE SERVICE:#5-200 745.48 Total: 745.48 57633 8/25/2022 000709 SENSKE LAWN&TREE CARE INC. 13080766 402.402.000.531 IRRIGATION PROJECT 3,450.00 Page: 14 vchlist Voucher List Page: 3 08/25/2022 11:03:10AIVI Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept DescriptionlAccount Amount 57633 8/25/2022 000709 000709 SENSKE LAWN&TREE CARE INC. (Continued) Total: 3,450.00 57634 8/25/2022 008911 SMOLKOWSKI,FRANCINE REFUND 001.016.000.342 FARU REFUND:PAYMENT ID 11792547 35.00 Total: 35,00 57635 8125/2022 004131 SPOKANE CO SOLID WASTE MGMT 57135 101.042.000.542 TRANSFER STATION CHARGES:CPW: 24.40 Total: 24.40 57636 8/25/2022 000001 SPOKANE CO TREASURER 42001026 001.016.000.554 ANIMAL CONTROL SERVICES SEPTEW 23,830.06 51506435 001.016.000.523 AUGUST 2022 INMATE HOUSING 120,489.30 Total: 144,319.36 57637 8/25/2022 000324 SPOKANE CO WATER DIST#3 AUGUST 2022#1 402.402.000.531 WATER CHARGES FOR AUGUST 2022= 983.50 AUGUST 2022#2 402.402.000.531 WATER CHARGES FOR AUGUST 2022; 2,233.77 Total: 3,217.27 57638 8/25/2022 000404 SPOKANE VALLEY HERITAGE MUSEUM 2022#2 001.090.000.560 2022 EDSS GRANT REIMBURSEMENT: 393.73 2022#2 105.000.000,557 2022 LTAX GRANT REIMBURSEMENT II 872.00 Total: 1,265.73 57639 8/25/2022 000405 SPOKANE VALLEY PARTNERS 7-2022 HHAA GRANT 001.040.042.565 HHAA GRANT 7-2022 7,293.79 Total: 7,293.79 57640 8/25/2022 004989 WASH.STATE RECYCLING ASSN. 2022-40 106.000.000.537 WSRAANNUAL MEMBERSHIP DUES 300.00 Total: 300.00 57641 8/25/2022 007977 WILLIAMS,WES EXPENSES 101.000.000.542 EXPENSE REIMBURSEMENT 136.00 Total: 136.00 31 Vouchers for bank code: apbank Bank total: 1,976,817.80 31 Vouchers in this report Total vouchers: 1,976,817.80 Page: -' vchlist Voucher List Page: 1 08129/2022 10:29:19AM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice FundlDept Description/Account Amount 57642 8/29/2022 001606 BANNER BANK 5138 JULY 2022 001.040.042.558 FACEBOOKADS 47.93 5138 JULY 2022 101.042.000.542 PTOE RENEWAL 315.00 5138 JULY 2022 001.040.041.543 APWA MEMBERSHIP 136.00 5138 JULY 2022 001.076.302.576 PHONE BATTERY 25.04 5138 JULY 2022 001.018.014.514 GREEN CHECK STOCK 806.88 5138 JULY 2022 001.040.042.558 FACEBOOK ADVERTISING 75.00 5138 JULY 2022 001.090.000.518 AMAZON WEB SERVICES 33.32 5138 JULY 2022 001.040.000.518 APWA MEMBERSHIP 247.00 5138 JULY 2022 001.040.042.558 VALLEYFEST BOOTH FEES 56.65 5138 JULY 2022 402.402.000.531 SPRING ASSEMBLY FOR PUMP STATIC 1,259.54 5138 JULY 2022 001.013.015.515 WEBINAR REGISTRATION 80.00 5138 JULY 2022 001.040.041.558 ADVERTISING:ASSISTANTENGINEER 199.00 5138 JULY 2022 001.040.041.558 ADVERTISING:ASSISTANT ENGINEER 40.00 Total: 3,321.36 57643 8/29/2022 001606 BANNER BANK 5112 JULY 2022 001.076.301.571 SUMMER DAY CAMP SUPPLIES 102.16 5112 JULY 2022 001.076.301.571 SUMMER DAY CAMP SUPPLIES 79.66 5112 JULY 2022 001.076.301,571 WATER JUG AND HOSE NOZZLE 76,18 5112 JULY 2022 001.076.301.571 CAMP FIELD TRIP 534.24 5112 JULY 2022 001.076.305.575 L&I PERMIT 83.50 5112 JULY 2022 001.076.301.571 SUMMER DAY CAMP MEALS 22.53 5112 JULY 2022 001.076.305.575 CRAVE SUPPLIES:TABLE 60.88 5112 JULY 2022 001,076.305.575 CRAVE SUPPLIES;SOAP&NAPKINS 118.53 5112 JULY 2022 001.076.305.575 CRAVE SUPPLIES:WICKER BASKETS 35.85 5112 JULY 2022 001.076.305.575 CENTERPLACE MAINT.SUPPLIES&TC 165.44 5112 JULY 2022 001.076.305.575 CRAVE TRASH BAGS 54.43 5112 JULY 2022 001.076.301.571 SNACKS FOR CAMP STAFF 52.50 5112 JULY 2022 001.076.301.571 CRAFT SUPPLIES 8.69 5112 JULY 2022 001.076.301.571 PHONE MINUTES 32.54 5112 JULY 2022 001.076.301.571 SUMMER DAY CAMP MEALS 51.95 5112 JULY 2022 001.076.301.571 DODGE BALLS FOR SUMMER DAY CAP 178.48 5112 JULY 2022 001.076.301.571 SUMMER DAY CAMP PRIZES 120.17 5112 JULY 2022 001.076.301.571 FRUIT FOR CAMP COUNSELORS 18.97 5112 JULY 2022 001.076.305.575 IGNITION COIL FOR POWER WASHER 80.50 5112 JULY 2022 001.076.305.575 WATER CHILLER FOR DRINKING FOUL, 819.99 5112 JULY 2022 001.076.305.575 FIRST AID SUPPLIES 136.62 Page: '`1s 6 vchlist Voucher List Page: 2 08/29/2022 10:29:19AM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/13ept Description/Account Amount 57643 8/29/2022 001606 BANNER BANK (Continued) 5112 JULY 2022 001.076.301.571 POPSICLES FOR SUMMER DAY CAMP 15.96 5112 JULY 2022 001.076.301.571 WATER GUNS&CANDY FOR CAMPE 37.11 5112 JULY 2022 001.076.301.571 SUMMER DAY CAMP SUPPLIES 87.08 5112 JULY 2022 001.076.301.571 SUMMER DAY CAMP SUPPLIES 96.07 5112 JULY 2022 001.076.301.571 CANDY FOR CAMP PRIZES 81.99 5112 JULY 2022 001.076.301.571 CAMP CRAFT SUPPLIES 106.92 5112.JULY 2022 001.076.305.575 CENTERPLACE MARKETING BASKET: 13.61 5112 JULY 2022 001.076.305,575 CENTERPLACE MARKETING BASKET: 21.37 5112 JULY 2022 001.076.301.571 SUMMOER DAY CAMP SUPPLIES 115.37 5112 JULY 2022 001.076.302.576 AQUATIC PROGRAM SUPPLIES 74.03 Total: 3,483.32 57644 8/29/2022 001606 BANNER BANK 5161 JULY 2022 001.033.033.518 PEST CONTROL SUPPLIES 68.57 5161 JULY 2022 001.033.033.518 FERTILIZER FOR CITY HALL 495.50 5161 JULY 2022 101.042.000.543 L&I ELECTRICAL PERMIT 83.50 5161 JULY 2022 001.033.034.518 FENCE PANEL STANDS 817.50 5161 JULY2022 001.033.034.518 HARDWARE 333.78 5161 JULY 2022 001.016.016.521 P-TRAPS FOR PRECINCT 61.15 5161 JULY 2022 001.033.034.518 RENTAL OF FENCE PANELS 163.50 5161 JULY 2022 001.033.000.518 CONFERENCE REGISTRATION 385.00 5161 JULY 2022 001,033,033.518 REPAIR&MAINT.SUPPLIES:CITY HAL 25.03 5161 JULY 2022 001.016.016.521 REPAIR&MAINT SUPPLIES:PRECINC 32.54 Total: 2,466.07 57645 8/29/2022 001606 BANNER BANK 5153 JULY 2022 001.040.042.558 AIRFARE:WEDACONFERENCE 177.21 5153 JULY 2022 001.040.041.543 SAFETY EQUIPMENT 318.91 5153 JULY 2022 001.018.017.518 IT SHIPPING SUPPLIES 80.02 5153 JULY 2022 001.040.041.543 CONFERENCE REGISTRATION 495.00 5153 JULY 2022 001.040.044.558 APA WAANNUAL CONFERENCE 340.00 Total: 1,411.14 57646 8/29/2022 001606 BANNER BANK 5146 JULY 2022 001.040.041.543 AIRFARE FOR BLUEBEAM TRAINING:.! 336.20 5146 JULY 2022 001.040.041.543 AIRFARE FOR BLUEBEAM TRAINING P 336.20 5146 JULY 2022 001.040.041.543 AIRFARE FOR BLUEBEAM TRAINING:J 336.20 Total: 1,008.6E Page: v�!1 vchiist Voucher List Page: 3 08/29/2022 10:29:19AM Spokane Valley Bank code_ apbank Voucher Date Vendor Invoice FundlDept DescriptionlAccount Amount 5 Vouchers for bank code: apbank Bank total: 11,690.49 5 Vouchers in this report Total vouchers: 11,690.49 1,the undersigned,do certify under penalty of perjury, that the materials have been furnished,the services rendered,or the labor performed as described herein and thatthe claim is just,due and an unpaid obligation against the City of Spokane Valley,and that I am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date Page: vch list Voucher List Page: 1 0813012022 3:12:42PM Spokane Valley Bank code: pk-ref Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 9629 8/30/2022 008940 AFLAC FRONTIER REGION PARK REFUND 001.237.10.99 DEPOSIT REFUND:AUDITORIUM 52.00 Total: 52.00 9630 8/30/2022 008915 AUGER!,KATHY PARK REFUND 001.237.10.99 DEPOSIT REFUND:TERRACE VIEW 75.00 Total: 75.00 9531 8/3012022 008916 BARRETT,VERONICA PARK REFUND 001.237.10.99 DEPOSIT REFUND:DISCOVERY PLAY( 75.00 Total: 75.00 9632 8/30/2022 008917 CAPSTONE LOGISTICS PARK REFUND 001.237,10.99 DEPOSIT REFUND:ROOM 111 52.00 Total: 52.00 9633 8/30/2022 008942 CATALDO RESIDENTIAL PARK REFUND 001.237.10.99 DEPOSIT REFUND:BROWNS PARK 75.00 Total: 75.00 9634 8/30/2022 008941 CHAVEZ,WENDY PARK REFUND 001.237.10.99 DEPOSIT REFUND:GREENACRES 75.00 Total: 75.00 9635 8/30/2022 008918 COCHRAN,JOSHUA PARK REFUND 001.237.10.99 CANCELLATION REFUND:BROWNS PI 175.00 Total: 175.00 9636 8/30/2022 008919 CRIDER,NICK PARK REFUND 001.237.10.99 SUMMER DAY CAMP REFUND 164.00 Total: 1E4.00 9637 8/30/2022 008920 CUMMINGS,JOEL PARK REFUND 001.237.10.99 DEPOSIT REFUND:SULLIVAN PARK 300.00 Total: 300.00 9638 8/30/2022 004458 DATAPRO SOLUTIONS INC PARK REFUND 001.237.10.99 DEPOSIT REFUND:EDGECLIFF 75.00 Total: 75.00 9639 8/30/2022 008921 DIETZ,CAMERON PARK REFUND 001,237.10.99 DEPOSIT REFUND:TERRACE VIEW 75.00 Total: 75.00 9640 8/30/2022 008922 DUNCAN MOTIVATION PARK REFUND 001.237.10.99 DEPOSIT REFUND:GREAT ROOM 146.50 Total: 146.50 9641 8/30/2022 008923 EDWARDS,TRINA PARK REFUND 001.237.10.99 DEPOSIT REFUND:GREENACRES PAF 75.00 Page: 'I` /c vchl,ist Voucher List Page: 2 08/30/2022 3:12:42PM Spokane Valley Bank code: pk-ref Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 9641 8/30/2022 008923 006923 EDWARDS,TRINA (Continued) Total: 75.00 9642 8/30/2022 008924 FLANIGAN,WIN PARK REFUND 001.237.10.99 DEPOSIT REFUND:VALLEY MISSION 75.00 Total: 75.00 9643 8/30/2022 005282 GENESIS CHURCH PARK REFUND 001.237.10.99 DEPOSIT REFUND:MIRABEAU MEADC 75.00 Total: 75.00 9644 8/30/2022 008925 GILLUM,REBECCA PARK REFUND 001.237.10.99 SWIM LESSON REFUND 40.00 Total: 40.00 9645 8/30/2022 008926 GRIFFITH,KAYLA PARK REFUND 001.237.10.99 DEPOSIT REFUND:FIRESIDE LOUNGE 210.00 Total: 210.00 9646 8/30/2022 008927 HANSON,BONNIE PARK REFUND 001.237.10.99 DEPOSIT REFUND:EDGECLIFF 75.00 Total: 75.00 9647 8/30/2022 008928 JENSEN,NETTIE PARK REFUND 001.237.10.99 DEPOSIT REFUND:MIRABEAU MEADC 300.00 Total: 300.00 9648 8/30/2022 007116 JUST MY TYPE PARK REFUND 001.237.10.99 DEPOSIT REFUND:AUDITORIUM 52.00 Total: 52.00 9649 8/30/2022 008929 KRIENKE,DONNA PARK REFUND 001.237.10.99 DEPOSIT REFUND:MIRABEAU MEADC 75.00 Total: 75.00 9650 8/30/2022 008930 MISSION CHURCH PARK REFUND 001.237.10.99 DEPOSIT REFUND:GREAT ROOM 210.00 Total: 210.00 9651 8/30/2022 008931 MOORHEAD,TANA PARK REFUND 001.237.10.99 CANCELLATION REFUND:TERRACE V 275.00 Total: 275.00 9652 8/30/2022 008592 NYMAN,TYLER PARK REFUND 001.237.10.99 DEPOSIT REFUND:VALLEY MISSION F 150.00 Total: 150.00 9653 8/30/2022 008932 OLSON,DAN PARK REFUND 001.237.10.99 DEPOSIT REFUND:GREAT ROOM 210.00 Total: 210.00 9654 8/30/2022 008933 SAULS,RACHEL PARK REFUND 001.237.10.99 DEPOSIT REFUND:BROWNS PARK 75.00 Page: 1. vchiist Voucher List Page: 3 08/30/2022 3:12:42PM Spokane Valley Bank code: pk-ref Voucher Date Vendor Invoice Fund/Dept DescriptionlAccount Amount 9654 8/30/2022 008933 008933 SAULS,RACHEL (Continued) Total: 75_00 9655 8/30/2022 008870 SECOR,BECKI PARK REFUND 001.237.10.99 SWIM LESSON REFUND 40.00 Total: 40.00 9656 8/30/2022 005248 SUNSHINE HEALTH FACILITIES PARK REFUND 001.237.10.99 DEPOSIT REFUND:BROWNS PARK 300.00 Total: 300.00 9657 8/30/2022 008934 SVIRGUN,LARISSA PARK REFUND 001.237.10,99 DEPOSIT REFUND:BROWNS PARK 75.00 Total: 75.00 9658 8/30/2022 008935 THE GENTS AUTO CLUB PARK REFUND 001.237,10.99 DEPOSIT REFUND:MIRABEAU MEADC 300.00 Total: 300.00 9659 8/30/2022 008936 THOMPSON,SARA PARK REFUND 001.237.10.99 SWIM LESSON REFUND 40.00 Total: 40.00 9660 8/30/2022 008892 THOMPSON,TESSA PARK REFUND 001.237.10.99 DEPOSIT REFUND:BROWNS PARK 75.00 Total: 75,00 9661 8/30/2022 008937 TROXEL,KATIE PARK REFUND 001.237,10.99 SWIM LESSON REFUND 80.00 Total: 80.00 9662 8/30/2022 008939 VOLIVA BURKS,DEBRA PARK REFUND 001.237.10.99 DEPOSIT REFUND:TERRACE VIEW 275.00 Total: 275.00 9663 8/30/2022 008938 WASHINGTON ARMY NAT'L GUARD PARK REFUND 001.237.10.99 DEPOSIT REFUND:GREAT ROOM 210.00 Total: 210.00 35 Vouchers for bank code: pk-ref Bank total: 4,631.50 35 Vouchers in this report Total vouchers: 4,631.50 Page: '3 i vchlist Voucher List Page: 1 08/31/2022 2:08:25PM Spokane Valley Bank code: aphank Voucher Date Vendor invoice Fund/Dept Description/Account Amount 57647 8/3112022 006984 Al TREE SERVICE LLC 4806 101.042.000.542 TREE REMOVAL&SERVICE 2,913.08 Total: 2,913.08 57648 8131/2022 006382 AHBL INC 133594 309.000.316.594 0316-BALFOUR PARK IMPROVEMENT: 5,000.00 Total: 5,000.00 57649 8/31/2022 008533 ALL TRAFFIC SOLUTIONS INC S1N033620 001.016.000.521 REPAIR&MAINT.SUPPLIES 898.43 Total: 898.43 57650 8/31/2022 008479 BARCOTT CONSTRUCTION LLC PAYAPP 3 303.000.313.595 0313 BARKER RD UP CROSSING PH 1 21,729.29 Total 21,729.29 57651 8/3112022 001770 CONSOLIDATED SUPPLY CO S010891853,001 101.042.000.543 REPAIR&MAINT.SUPPLIES:MAINTEN 1,533.99 Total: 1,533.99 57652 8/31/2022 000734 DEPT OF TRANSPORTATION RE 46 JG6453 L020 314.000.223.595 0223 PINES RD AGREEMENT JG-6453 100.04 RE-313-ATB20418054 101.04a000.542 REIMBURSE TRAFFIC SVCS 5,726.57 RE-313-ATB20418064 101,042,000.542 REIMBURSE TRAFFIC SVCS/RDWY MP 32,596.52 Total: 38,423.13 57653 8/31/2022 002920 DIRECTV INC 051738547X220805 101.042.000.543 CABLE SERVICE FOR MAINTENANCE: 79.99 Total: 79.99 57654 8/31/2022 008139 E&H ENGINEERING INC SV-SP220702 311.000.334.595 0334-SPRAGUE AVE PRESERVATION 5,331.80 Total: 5,331,80 57655 8/31/2022 002043 HDR ENGINEERING INC 1200435654 314.000.223.595 0223-FINAL ENGINEERING DESIGN 13,970.43 1200441992 314.000.223.595 0223-FINAL ENGINEERING DESIGN 11,835.7E 1200450568 314.000.223.595 0223-FINAL ENGINEERING DESIGN 60,917.07 Total: 86,723.28 57656 8/31/2022 000786 K&N ELECTRIC MOTORS INC. 0136808 402.402.000.531 PUMP MAINTENANCE 3,927.66 Total: 3,927.66 57657 8/31/2022 003238 KPFF CONSULTING ENGINEERS 433812 403.000.308.589 PROJECT 308 CONSTRUCTION SERVI' 507.94 Total: 507.94 Page: N1, vchlist Voucher List Page: 2 08131/2022 2:08:25PM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account _ Amount 57658 8/31/2022 008029 MCKINSTRY CO LLC 10183323 001.000.322.518 0322:HVAC SERVICES 9,789.02 Total: 9,789.02 57659 8131/2022 004621 OREILLYAUTOMOTIVE STORES INC 2862-196008 501.000.000.548 VEHICLE REPAIR&MAINT.SUPPLIES 22.68 2862-196974 001.076.000.576 VEHICLE REPAIR&MAINT.SUPPLIES: 64.00 2862-197299 001.040.043.558 VEHICLE REPAIR&MAINT.SUPPLIES: 62.91 2862-197458 001.040.041,543 VEHICLE REPAIR&MAINT.SUPPLIES: 33.28 2862-197517 402.402.000.531 VEHICLE REPAIR&MAINT.SUPPLIES: 64.00 2862-197684 001.040.043.558 VEHICLE REPAIR&MAINT SUPPLIES: 64.00 2862-197771 101.000.000.542 VEHICLE REPAIR&MAINT.SUPPLIES: 19.58 2862-197939 001.040.043.558 VEHICLE REPAIR&MAINT.SUPPLIES: 64.55 2862-198717 001.040.041,558 VEHICLE REPAIR&MAINT.SUPPLIES: 64.55 2862-198825 501.000.000.548 REPAIR&MAINT.SUPPLIES 130,67 2862-200704 001.040.041.558 VEHICLE REPAIR&MAINT SUPPLIES: 55.31 Total: 646.53 57660 8/31/2022 005049 PEDERSON,MICHAEL ROY JULY 2022 101.042.000.542 DEAD ANIMAL REMOVAL 1,500.00 Total: 1,500.00 57661 8/3112022 001089 POE ASPHALT PAVING INC. 47046 101.042.000,542 STREET&STORMWATER MAINTENAN 392,493.71 47047 101.042.000.542 STREET&STORMWATER MAINTENAN 10,389.85 47048 303,000,342.595 STREET&STORMWATER MAINTENAN 5,146.48 47049 101.042.000.542 STREET&STORMWATER MAINTENAN 11,553.68 Total: 419,583.72 57662 8/31/2022 000001 SPOKANE CO TREASURER 110100337 311.000.333.595 JUNE 2022 ENGINEERING 63,827.54 110100342 303.000.342.595 JULY 2022 ENGINEERING 104,016.65 14802094 001.090.000.566 2ND QTY 2022 LIQUORIDCCISE TAX 7,966,07 Total: 175,810.26 57663 8/31/2022 001969 SUNSHINE DISPOSAL 1950121 101.042.000.542 TRANSFER STATION CPW JULY 2022 210.90 Total: 210,90 57664 8/31/2022 008795 THAXTON PARKINSON PLLC 308 001.000.322.518 0322:ENGINEERING SERVICES 650.00 Total: 650.00 17693160 8/30/2022 000001 SPOKANE CO TREASURER 9290202193 001.016.000.521 LE CONTRACTAUGUST 2022 1,863,483,00 Page: .? vchlist Voucher List Page: 3 08/3112022 2:08:25PM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice FundlDept Description/Account Amount 17693160 8130/2022 000001 000001 SPOKANE CO TREASURER (Continued) Total: 1,863,483.00 19 Vouchers for bank code: apbank Bank total: 2,638,742.02 19 Vouchers in this Teport Total vouchers: 2,638,742.02 I,the undersigned,do certify under penalty of perjury, that the materials have been furnished,the services rendered,or the labor performed as described herein and that the claim is just,due and an unpaid obligation against the City of Spokane Valley,and that am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date Page: vchlist Voucher List Page: 1 0813112022 2:45:12PM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 57665 8/31/2022 007808 AMENTO GROUP INC 072241 001.000.322.518 PROFESSIONAL SERVICES:CITY HALL 1,259.50 072242 001.000.322.518 PROFESSIONAL SERVICES:CITY HALT 731.00 Total: 1,990,50 57666 813112022 003337 ARROW CONSTRUCTION SUPPLY INC 345809 101.042.000.542 PATCH EZ STREET-SUPER SACKS 413.82 Total: 413.82 57667 8/31/2022 008360 BAND CONSTRUCTION PAY APP 1 001.223.40.00 0322 CITY HALL REPAIRS 50,459.55 Total: 50,459.55 57668 8/31/2022 000796 BUDINGER&ASSOCIATES INC M22323-2 311.000.334.595 0334-SPRAGUE AVE PRESERVATION 14,216.75 Total: 14,216.75 57669 8/31/2022 007637 COMMONSTREET CONSULTING LLC CSROW 22297 403.000.320.595 0320 SULLIVAN PRESERVATION 3,150.00 CSROW 22299 403.000.320.595 0320 SULLIVAN PRESERVATION 3,225,84 Total: 6,375.84 57670 8/31/2022 000326 CONSOLIDATED IRRIGATION#19 AUGUST 2022 402.402.000.531 UTILITIES:AUGUST 2022 CPW 681.45 AUGUST 2022 001.076.305.575 UTILITIES:AUGUST 2022 PARKS&CP 2,098.03 Total: 2,779.48 57671 8/3112022 007901 DATEC INC 51579 001.090.000.518 VMWARE SUPPORT RENEWAL 7,583.80 51589 001.090.000.518 APC SYMMETRA SUPPORT RENEWAL 2,420.30 Total: 10,004.10 57672 8/31/2022 003255 DAY WIRELESS SYSTEMS INV738396 101.042.000.543 TOWER RENT 218.73 Total: 218.73 57573 8/31/2022 001194 DEPT OF ECOLOGY 23-WAR046507 402.402.000.531 MUNICIPAL STORMWATER PHASE 2 PI 43,684.48 Total: 43,684.48 57674 8/31/2022 005505 EMERALD SERVICES INC 89726579 501.000.000.548 RECYCLING FOR MAINTENANCE SHOI 348.48 Total: 348.48 57575 8/31/2022 003274 EXCHANGE PUBLISHING LLC 649547 303.000.318.595 LEGAL PUBLICATION 55.50 649551 303.000.335.595 LEGAL PUBLICATION 56.09 Page: fi vchlist Voucher List Page: 2 08/31/2022 2:45:12PM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 57675 8/31/2022 003274 EXCHANGE PUBLISHING LLC (Continued) 650453 303.000.335.595 LEGAL PUBLICATION 5325 Total: 164.84 57676 8/31/2022 001447 FREE PRESS PUBLISHING INC 53127 303.000.318.595 LEGAL PUBLICATION 132.80 53143 303.000.335.595 LEGAL PUBLICATION 124.80 Total: 257.60 57677 8/31/2022 007671 HORROCKS ENGINEERS INC 71265 303.000.320.595 0320 SULLIVAN PRESERVATION 800.00 Total: 800.00 57678 8/31/2022 008726 INTERMAX NETWORKS 212517 001.090.099.594 NEC MLC LICENSE FOR MOBILE DEVIL 1,973.27 Total: 1,97127 57679 8/31/2022 002466 KENWORTH SALES COMPANY 016P5908 101.000.000.542 VEHICLE REPAIR&MAW.SUPPLIES: 261.98 Total: 261.98 57680 8/31/2022 000132 MODERN ELECTRIC WATER CO 20601279 001.033.034.518 UTILITIES:AUGUST2022 WHITE ELEPI 779.58 20601457 101.042.000.542 UTILITIES:AUGUST 2022 CPW 12,518.39 20601463 001.076.302.576 UTILITIES:AUGUST 2022 PARKS 5,947.82 Total: 19,245.79 57681 8/31/2022 006997 NICHOLS CONSULTING ENGINEERS 993032503 101.042.000.542 PROFESSIONAL SERVICES 7,634.15 Total: 7,634.15 57682 8/31/2022 002424 PITNEY BOWES GLOBAL 3316182715 001.090.000.518 LEASE CONTRACT 0040941959 967.20 Total: 967.20 57683 8/31/2022 007988 PRESSLER FORENSICS,INC. F021009.00-4 001.000.322.51B PROFESSIONAL SERVICES 6,715.00 Total: 6,715.00 57684 8/31/2022 001903 SPOKANE TRAFFIC CONTROL INC 6973 101.042.000.542 TRAFFIC CONTROL . 637,50 Total: 637.50 57685 8/31/2022 000404 SPOKANE VALLEY HERITAGE MUSEUM 2022#3 105.000.000.557 2022 LTAX GRANT REIMBURSEMENT 526.82 2022#4 105.000.000.557 2022 LTAX GRANT REIMBURSEMENT t 375.00 2022#5 105.000.000.557 2022 LTAX GRANT REIMBURSEMENT t 621.00 Page: aC vchlist Voucher List Page: 3 0813112022 2:45:12PM Spokane Valley Bank code: apbank Voucher Date Vendor invoice FundlDept Description/Account Amount 57685 8131/2022 000404 000404 SPOKANE VALLEY HERITAGE MUSEUM (Continued) Total: 1,522.82 57686 8/31/2022 000093 SPOKESMAN-REVIEW,THE 17925 001.011.000.511 ADVERTISING ACCT 102969 1,680.90 Total: 1,680.90 57687 8/31/2022 000065 STAPLES ADVANTAGE 3516501023 001.090.000.518 KITCHEN SUPPLIES 64.64 Total: 64.64 23 Vouchers for bank code: apbank Bank total: 172,417.42 23 Vouchers in this report Total vouchers: 172,417.42 1,the undersigned,do certify under penalty of perjury, thatthe materials have been furnished,the services rendered,or the labor performed as described herein and that the claim is just,due and an unpaid obligation against the City of Spokane Valley,and that I am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date Page: Pst o�7 vchlist Voucher List Page: 1 09/01/2022 9:45:29AM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 57688 9/1/2022 007136 AMAZON CAPITAL SERVICES INC 1J6Y-9W7Y-6WFY 001.078.305.575 OFFICE SUPPLIES:CENTERPLACE 28.26 Total: 28,26 57689 9/1/2022 008943 ANKER,LAKIYA EXPENSES 001.076.301.571 EXPENSE REIMBURSEMENT 17.58 Total: 17.58 57690 9/1/2022 007965 ARGUS JANITORIAL INV12985 001.016.016.521 JANITORIAL SVCS:PRECINCT,MAINT. 3,950.00 Total: 3,950.00 57691 9/1/2022 004854 CAMTEK INC 57687 001.016.016.521 INSTALL GATE HARDWARE:PRECINCT 3,637.26 Total: 3,637.26 57692 9/1/2022 007114 CARDINAL INFRASTRUCTURE LLC 2314 001.011.000.511 PROFESSIONAL SERVICES 4,875.00 Total: 4,875.00 57693 9/1/2022 008053 CITY OF SPOKANE VALLEY,PETTY CASH REI JAN 2022&AUG 2022 001.076.305.575 PETTY CASH:15368,15369 19.46 Total: 19.46 57694 9/1/2022 000571 CODE PUBLISHING COMPANY GC0008425 001.013.000.513 ELECTRONIC CODE UPDATE 2,747.48 Total: 2,747.48 57695 9/1/2022 001770 CONSOLIDATED SUPPLY CO S010943263.001 001.016.016.521 REPAIR&MAINTENANCE SUPPLIES:F 670.34 S010943263.002 001.016.016.521 REPAIR&MAINTENANCE SUPPLIES:F 11.62 S010964099.001 001.016.016.521 REPAIR&MAINTENANCE SUPPLIES:F 33.94 Total: 715.90 57696 9/112022 008944 CUNNINGHAM,BRENT SIGN-2022-0036 001.040.043.345 PERMIT REFUND:SIGN-2022-0036 90.20 Total: 90.20 57697 9/1/2022 003717 DURHAM SCHOOL SERVICES LP 91914085 001.076.301.571 TRANSPORTATION FOR SUMMER DAY 831.80 91914087 001.076.301.571 TRANSPORTATION FOR SUMMER DAY 449.95 91915447 001.076.301.571 TRANSPORTATION FOR SUMMER DAY 541.76 91915484 001.076.301.571 TRANSPORTATION FOR SUMMER DAY 647.06 91915505 001.076.301.571 TRANSPORTATION FOR SUMMER DAY 541.76 91915516 001.076.301.571 TRANSPORTATION FOR SUMMER DAY 542.06 91915519 001.076.301.571 TRANSPORTATION FOR SUMMER DAY 541.76 91915522 001.076.301.571 TRANSPORTATION FOR SUMMER DAY 783.47 Page: `1- vchlist Voucher List Page: 2 09/01/2022 9:45:29AM Spokane Valley Sank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 57697 9/1/2022 003717 003717 DURHAM SCHOOL SERVICES LP (Continued) Total: 4,879.82 57698 9/1/2022 008843 EMPIRE GLASS INC 119935 001.033.034,518 REPAIR SERVICE:WHITE ELEPHANT 826.13 Total: 826.13 57699 9/1/2022 003274 EXCHANGE PUBLISHING LLC 652054 001.040.044.558 LEGAL PUBLICATION 82.16 Total: 82.16 57700 9/1/2022 008945 GENTRY,BREANNA EXPENSE 001.076.301.571 EXPENSE REIMBURSEMENT 5.38 Total: 5.38 57701 9/1/2022 002259 MENKE JACKSON BEYER LLP 480 7-31-2022 314.000.143.595 PROFESSIONAL SERVICES 673.90 486 7-31-2022 303,000,313.595 PROFESSIONAL SERVICES 363.80 Total: 1,037.70 57702 9/1/2022 004130 PACIFICALAW GROUP LLP 77481 001.090.331.514 PROFESSIONAL SERVICES RE:CLFRF 1,763.00 Total: 1,763.00 57703 9/1/2022 001860 PLATT ELECTRIC SUPPLY 3023113 001.016.016.521 REPAIR&MAINTENANCE SUPPLIES:F 198.72 Total: 198.72 57704 9/1/2022 003231 SHERWIN WILLIAMS COMPANY 3469-3 001.016.016.521 REPAIR&MAINTENANCE SUPPLIES:F 132.26 Total: 132.26 57705 9/1/2022 004099 SPOKANE VALLEY ACE HARDWARE 030318 001.040.042.565 SUPPLIES:HOMELESS SERVICES 5.87 Total: 5.87 57706 9/1/2022 001922 SWANK MOTION PICTURES INC RG 3213656 001.076.301.571 SUMMER MOVIE LICENSE 730.00 Total: 730.00 57707 9/1/2022 008946 TREAGER,JAMIE PRE-COMM-2022-0068 001.040.043.345 PERMIT REFUND:PRE-COMM-2022-00 260.00 Total: 260.00 57708 9/1/2022 003206 VAN NESS FELDMAN LLP 434938 001.013.015.515 PROFESSIONAL SERVICES 748.00 Total: 748.00 57709 9/1/2022 007231 WESTERN EXTERMINATOR COMPANY 25040191 001,016,016.521 PEST MGMT SERVICES:PRECINCT 198.96 25040192 001.033.033.518 PEST MGMT SERVICES:CITY HALL 169.23 Page: "$ uchlist Voucher List Page: 3 09/01/2022 9:45:29AM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice FundiDept DescriptionlAccount Amount 57709 9/1/2022 007231 007231 WESTERN EXTERMINATOR COMPANY (Continued) Total: 368.19 57710 9/1/2022 008134 WINSTON&CASHATT,LAWYERS PS 100545 001.013.015.515 PROFESSIONAL SERVICES 967.50 100546 001.013.015.515 PROFESSIONAL SERVICES 210.00 99416 001.013.015.515 PROFESSIONAL SERVICES 97.50 99881 001.013.015.515 PROFESSIONAL SERVICES 240.00 99882 001.013.015,515 PROFESSIONAL SERVICES 1,495.00 Total: 3,010.00 23 Vouchers for bank code: apbank Bank total: 30,128.17 23 Vouchers In this report Total vouchers: 30,128,17 I,the undersigned,do certify under penalty of perjury, that the materials have been furnished,the services rendered,or the labor performed as described herein and that the claim is just,due and en unpaid obligation against the City of Spokane Valley,and that I am authorized to authenticate and certify said claim. Finance Director Date Council member reviewed: Mayor Date Council Member Date Page: 3O vchlist Voucher List Page: 1 09/02/2022 12:35:30PM Spokane Valley Bank code: apbarrk Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 57711 9/2/2022 003775 AM HARDWARE 48991 001.033.033.518 OPERATING KEY:CITY HALL 290.76 Total: 290.76 57712 9/2/2022 007718 APPLETREE 000026-147-721 001.076.305.575 ANSWERING SERVICE FOR CENTERP 69.04 Total: 69.04 57713 9/2/2022 000918 BLUE RIBBON LINEN SUPPLY INC 0378264 001.076.305.575 LINEN SERVICE AND SUPPLY AT CENT 528.19 0380139 001.076.305.575 LINEN SERVICE AND SUPPLY AT CENT 301.59 0382003 001.076.305,575 LINEN SERVICE AND SUPPLY AT CENT 212.72 0383872 001.076.305.575 LINEN SERVICE AND SUPPLY AT CENT 206.06 0385771 001.075_305.575 LINEN SERVICE AND SUPPLY AT CENT 79.43 S0296833 001.076.305.575 LINEN SERVICE AND SUPPLY AT CENT 293.25 S0297990 001.076.305.575 LINEN SERVICE AND SUPPLY AT CENT 54.12 S0298881 001.076.305.575 LINEN SERVICE AND SUPPLY AT CENT 179.96 S0299309 001.076.305.575 LINEN SERVICE AND SUPPLY AT CENT 307,33 S0299394 001.076.305.575 LINEN SERVICE AND SUPPLY AT CENT 390.99 Total: 2,553.64 57714 9/2/2022 001770 CONSOLIDATED SUPPLY CO S010706260.005 001.076.305.575 RETURN PARTS FOR GLYCOL HEATINI -296.33 S010985665.001 001,076,305.575 PARTS TO REPLACE PIPING FOR GLY( 16.38 S010985829.001 001.076.305.575 PARTS TO REPLACE PIPING FOR GLY( 304.26 Total: 24.31 57715 9/2/2022 003717 DURHAM SCHOOL SERVICES LP 91917306 001.076.301.571 TRANSPORTATION FOR SUMMER DAY 541.76 91917308 001.076.301.571 TRANSPORTATION FOR SUMMER DAY 503.35 91917309 001.076.301.571 TRANSPORTATION FOR SUMMER DAY 541.76 91917311 001.076.301.571 TRANSPORTATION FOR SUMMER DAY 503.34 Total: 2,090.21 57715 9/2/2022 007740 EVERGREEN STATE TOWING LLC 67271 001.076.099.576 SCULPTURE PLACEMENT 2,125.50 Total: 2,125.50 57717 9/2/2022 005046 FASTSIGNS INV-4279 001.076.302.576 SIGNAGE FOR PARKS/RECREATION 343.04 Total: 343.04 57718 9/2/2022 000011 GREATER SPOKANE VALLEY 32606 001.076.305.575 ANNUAL MEMBERSHIP DUES:CENTEF 499.00 Page: N 31 vchlist Voucher List Page: 2 09/02/2022 12:35:30PM Spokane Valley Bank code: apbank Voucher Date Vendor Invoice Fund/Dept Description/Account Amount 57718 9/2/2022 000011 000011 GREATER SPOKANE VALLEY (Continued) Total: 499.00 57719 9/2/2022 002684 HINSHAW,CART EXPENSES 001.018.014.514 EXPENSE REIMBURSEMENT 40.56 Total: 40.56 57720 912/2022 001002 M&L SUPPLY CO INC S100499713.001 001.076.300.576 MAINTENANCE SUPPLIES:CENTERPL 33.19 Total: 33.19 57721 9/212022 008691 ODP BUSINESS SOLUTIONS LLC 262271642001 001,076,305.575 OFFICE SUPPLIES:CENTERPLACE 174.29 Total: 174.29 57722 9/2/2022 000019 PURFECT LOGOS LLC 57680 001.040.043.524 JACKET&SHIRTS WITH CITY LOGO:C 183.50 57701 001.040.043.558 SHIRTS WITH CITY LOGO:BLDG 176.35 Total: 359,85 57723 9/2/2022 007741 REFRIGERATION SUPPLIES DIST 16292950-00 001.076.305.575 CHILLER WATER PUMP STARTER FOR 2,185.01 16294156-00 001.076.305.575 REPAIR&MAINTENANCE SUPPLIES:C 342.18 Total: 2,527.19 57724 9/2/2022 007120 TSHIMAKAIN CREEK LABORATORY F000400- 001.076.300.576 ENVIRONMENTAL TESTING AT PARKS 30.00 Total: 30.00 57725 9/2/2022 008801 VELOCITI SERVICES 1919 001.076.305.575 MONTHLY CLEANING AT CENTERPLAC 8,085.09 Total: 8,085.09 57726 9/2/2022 001134 WA STATE DEPT OF HEALTH 84745 1 001.076.300.576 2022 OPERATING PERMIT:WATER SYE 101.30 Total: 101.30 57727 9/2/2022 0004137 YMCA OF THE INLAND NW JUNE 2022 001.076.302.576 OPERATING EXPENSES/MGMT FEE JL 46,470.60 Total: 46,470.60 57728 9/2/2022 004961 ZOME INC ZDM-78122 001.076.305.575 CLOTHING&UNIFORMS:CENTERPLA 507.58 Total: 507.58 18 Vouchers for bank code: apbank Bank total: 66,325.15 18 Vouchers in this report Total vouchers: 66,325.15 Page: -12 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: Sep13, 2022 Department Director Approval: Item: Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Payroll for Pay Period Ending Aug 31, 2022 GOVERNING LEGISLATION: PREVIOUS COUNCIL ACTION TAKEN: BACKGROUND: BUDGET/FINANCIAL IMPACTS: Employees Council Total Gross: $ 410,635.38 $ 13,050.00 $ 423,685.38 Benefits: $ 226,690.73 $ 14,392.80 $ 241,083.53 Total payroll $ 637,326.11 $ 27,442.80 $ 664,768.91 RECOMMENDED ACTION OR MOTION: Move to Approve above payroll. [Approved as part of the Consent Agenda, or may be removed and discussed separately.] STAFF CONTACT: Raba Nimri CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: September 13, 2022 Department Director Approval: Check all that apply: ® consent ❑ old business ❑ new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Motion Consideration —Set public hearing date for the 2023 Budget. GOVERNING LEGISLATION: State budget law. PREVIOUS COUNCIL ACTION TAKEN: None. BACKGROUND: State law requires the City to a set a public hearing date to review the 2023 Budget, and Staff is proposing October 11, 2022. This public hearing is included in the eight separate opportunities the Council will have to discuss the budget, including three public hearings to gather input from citizens: • June 14 Council Budget Workshop • August 30 Admin report: Estimated 2023 revenues and expenditures • September 13 Public hearing #1 on 2023 revenues and expenditures • October 4 City Manager's presentation of preliminary 2023 Budget • October 11 Public hearing #2 on 2023 Budget • October 25 First reading on ordinance adopting the 2023 Budget • November 8 Public Hearing #3 on 2023 Budget • November 8 Second reading on ordinance adopting the 2023 Budget OPTIONS: The Council could choose to set the public hearing on another date but the recommendation will keep us on schedule to adopt the budget on November 8, 2022. RECOMMENDED ACTION OR MOTION: Move to set the 2023 Budget hearing date for October 11, 2022. [Approved as part of the Consent Agenda, or may be removed and discussed separately.] BUDGET/FINANCIAL IMPACTS: This is part of the 2023 Budget development process leading to its scheduled adoption on November 8, 2022. STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS: None. DRAFT MINUTES City of Spokane Valley City Council Regular Formal Meeting Tuesday,August 23,2022 Mayor Haley called the meeting to order at 6 p.m. The meeting was held in person by Council and staff in Council Chambers,and also remotely via Zoom meeting. Attendance: Councilmembers Staff Pam Haley,Mayor John Hohman,City Manager Rod Higgins,Deputy Mayor Cary Driskell, City Attorney Tim Hattenburg,Councilmember Tony Beattie, Sr.Deputy City Attorney Laura Padden,Councilmember Chelsie Taylor,Finance Director Brandi Peetz, Councilmember John Bottelli,Parks,Rec&Facilities Dir. Ben Wick,Councilmember Bill Helbig,Community&Public Works Dir. Arne Woodard, Councilmember Mike Basinger, Economic Development Dir. John Whitehead,Human Resources Director Dave Ellis,Police Chief Christine Bainbridge,City Clerk INVOCATION: Pastor Kent Mankins of the Valley Assembly Church gave the invocation. PLEDGE OF ALLEGIANCE Council,staff and the audience stood for the Pledge of Allegiance. ROLL CALL City Clerk Bainbridge called the roll; all Councilmembers were present. APPROVAL OF AGENDA It was moved by Deputy Mayor Higgins, seconded and unanimously agreed to approve the agenda. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS n/a COMMITTEE,BOARD,LIAISON SUMMARY REPORTS Councilmember Peetz: said she attended the Idaho Central Credit Union Performing Arts Center groundbreaking of their 59,000 square foot facility; said they raised about $18 million and the groundbreaking had a large turnout. Councilmember Padden: said she also attended the Performing Arts Center groundbreaking; mentioned there will be upcoming bank buildings within our City limits; said the event was very impressive and a lot of fun. Councilmember Wick: reported that he too attended the groundbreaking; also went to the Fairchild Air Force Base Maintenance Squadron Tour;mentioned that the National Fitness Campaign is trying to build 500 fitness courts for parks across the nation, and he watched a video for that program to encourage communities to build parklets; said Visit Spokane's CEO Meg Winchester announced that she will be retiring the end of the year; said the FMSIB(Freight Mobility Strategic Investment Board)continues work on a priority list and that the State asked them to reach out to councils for their priority projects; said our region submitted about 10 projects, so now the FMSIB will work to prioritize them. Councilmember Woodard: said he also attended the groundbreaking which was well attended, said that they will not only work to train actors,but those who work behind the scenes; said he attended the Family Promise ribbon cutting and that our$750,000 created a nice area in the lower level of their building,so now they can add 67 beds as part of their drop-n service; said the Growth Management Steering Committee of Elected Officials had a great presentation by the PTAC on their work on the Plan to be eventually adopted by the Board of County Commissioners; said the Land Analysis from the State mentioned there are grants Council Meeting Minutes,Formal: 08-23-2022 Page 1 of 4 Approved by Council: DRAFT available and our community could get$300,000 to help in our portion of analyzing our community as there have been several million set aside for the state. Councilmember Hattenburg: said he too enjoyed the impressive groundbreaking; said he toured a senior living facility that just opened across Mirabeau; and mentioned some positive comments he received about our road conditions. Deputy Mayor Higgins: said he also attended many of the events just mentioned. MAYOR'S REPORT Mayor Haley said she enjoyed the groundbreaking; went to the Salvation Army Backpack for Kids where they gave away 4,000 backpacks,each filled with school materials, all paid for by Nomnom Gas Stations. GENERAL PUBLIC COMMENT OPPORTUNITY 111: After Mayor Haley explained the process, she opened the floor for public comments. Mr. Dan Allison, Spokane Valley: said there is a camp similar to Camp Hope just due north where the new homeless center will be,which has about 300 people there along the river; said they bathe in the river and he didn't think that was permissible, and realizes that is Spokane's jurisdiction. Mr.Daniel Wilson; said he did not wish to speak. Mr. Kerry Nyhuis, Spokane Valley: said he lives next to Browns park and has noticed a lot more trouble going on in the park, especially at night, trash cans knocked over, hateful graffiti, maybe potential drug deals; said he called Crime Check but it is a low priority;he suggested the City might hire private security for nights and weekends; said the parking lot on the south side is totally dark so more lights might help in the prevention of vandalism. Mr.John Harding, Spokane Valley: said in order to get more bang for the buck,suggested the City perform a cost benefit analysis when it comes to reducing a lane for bicycles; said the bike lanes damage traffic's ability to use the streets as well as they could, for a small group of people who bike for a hobby and that we don't charge them anything; mentioned that he notices very few, and sometimes no passengers on the STA(Spokane Transit Authority)buses and said those dollars could be better used for street maintenance. NEW BUSINESS: 1. Consent Agenda: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion:I move to approve the Consent Agenda. a. Approval of Claim Vouchers on August 23,2022,Request for Council Action Form: $3,360,427.18 b. Approval of Payroll for Pay Period ending August 15,2022: $477,830.04 c. Approval of Resolution 22-016,Declaring Items Surplus d.Approval of Council Meeting Minutes of August 9,2022,Regular Formal Meeting e.Approval of Council Meeting Minutes of August 16,2022, Study Session After it was moved by Deputy Mayor Higgins, seconded and unanimously agreed to approve the Consent Agenda, Councilmember Padden has some questions concerning clarification on a few claim vouchers,but she indicated that her questions were not meant to change the vote to approve the Consent Agenda. 2.First Reading Ordinance 22-015, Street Vacation Housekeeping Amendments—Cary Driskell After City Clark Bainbridge read the ordinance title,it was moved by Deputy Mayor Higgins and seconded to suspend the rules and approve the ordinance. City Attorney Driskell explained that these are merely clarification/housekeeping changes and nothing substantive. Mayor Haley invited public comment; no comments were offered. Vote by Acclamation: in favor: unanimous; opposed: none. Motion carried. 3. Resolution 22-017,Tourism Promotion Area(TPA)Formation—Mike Basinger It was moved by Deputy Mayor Higgins and seconded to approve Resolution 22-017 accepting the TPA initiation petition and setting the public hearing for the establishment of the Spokane Valley Tourism Promotion Area. Economic Development Director Basinger went through the PowerPoint giving Council Meeting Minutes,Formal: 08-23-2022 Page 2 of 4 Approved by Council: DRAFT background for forming our own TPA, including the petition process and public hearing. Mayor Haley invited public comment; no comments were offered. Vote by Acclamation: in favor: unanimous; opposed: none. Motion carried. GENERAL PUBLIC COMMENT OPPORTUNITY 121: Mayor Haley invited public comment. Ms. Barb Howard, Spokane Valley [via zoom]: she spoke about SCOPE and Crime Check and said she can't seem to get some of those parked cars checked;that she called Crime Check at 5:30 a.m.to report one in particular and they said they would call her back; said this continues; said she feels SCOPE is becoming very political; she mentioned cars parked around the apaitnient complexes, and that the cars don't get moved; said she lives in the area and knows her surroundings. ADMINISTRATIVE REPORTS: 4. Snowplow Replacement Discussion—Bill Helbig Via his PowerPoint, Community & Public Works Director Helbig gave some background on our current snowplow fleet,current fleet issues,fleet replacement programs,and budget impacts;he noted the existing replacement program is to replace one snowplow every third year, and the proposed replacement program is to replace one snowplow every year for the next eight years.Mr.Helbig said as was previously discussed during the supplemental budget part of the budget workshop, staff would like to purchase one plow now; said he is seeking Council's consensus tonight to make that purchase now, since there is a very limited order window that the manufacturers are allowing; and if that order window opens up for us to purchase the 2023 plow, he would like Council consensus to make that purchase now, and said the 2023 budget would pay for it. Mr. Helbig also noted that street maintenance staff have found that operating nine to eleven plows is required to efficiently manage snow along the arterial roadway network and on hillside local streets;that using a fleet of nine plows, a full-city plow operation takes about 12 hours; and routinely various plows are out of service due to structural,mechanical,electrical,or hydraulic system failures. There was Council discussion about the number of plows and the replacement programs, with Councilmember Wick stating that he feels there we big enough and need to have 11 plows and two spares. Concerning the wait time for actually getting the plow,Mr. Helbig said they ordered a plow last October and are still waiting for delivery. Councilmember Padden had questions about the current replacement program as the year acquired isn't always every third year.Finance Director Taylor added that the schedule was made fairly recently, perhaps in 2015 or 2016, so we didn't have a steady schedule before that date, which explains some of those gaps. Councilmember Wick added that we had kept the oldest plows to keep for parts; and Mr. Helbig mentioned that the older parts are no longer available. In sharing some of the history of snowplows,Councilmember Woodard said that we were trying to increase the fleet to have some vehicles for parts; that we tried several times in the past to get a contractor to take on that service, but couldn't; said he supports replacing a vehicle every year;that we now have more road miles from even five years ago and are growing fast. Councilmember Padden suggested maybe get a new vehicle annually for the first few years, but then switch to every other year; and she asked if WSDOT (Washington State Department of Transportation)still surpluses vehicles. Mr.Hohman said we can look into that but we don't just pick up these trucks from WSDOT and use them;that they have to be completely re-done; and that it is expensive keeping an older vehicle in working order. Mr. Hohman stated that we can have further discussion throughout the budget discussions and that staff is not asking for a decision now,but the current schedule isn't working. Mr. Helbig added that other agencies are also holding onto their vehicles longer. There was Council consensus to proceed to order the one snowplow now. 5. Fire Department Monthly Report—Chief Soto Speaking for Chief Soto, Deputy Chief Zack Bond went over the Fire Department Monthly Report data, adding that the month of July has been their busiest month to-date. Council Meeting Minutes,Formal: 08-23-2022 Page 3 of 4 Approved by Council: DRAFT 6.Advance Agenda—Mayor Haley There were no suggested changes to the Advance Agenda although Councilmember Wick mentioned the topic of the cameras the police department had requested. Mr. Hohman said staff is actively working on that but does not have an estimated date for adding the topic to an agenda. 7. The Department Monthly Reports These reports were for information only and were not reported or discussed. CITY MANAGER COMMENTS City Manager Hohman had no further comments. 8.EXECUTIVE SESSION: Land Acquisition [RCW 42.30.110(1)(b)] It was moved by Deputy Mayor Higgins, seconded and unanimously agreed to adjourn into executive session for approximately 20 minutes to discuss land acquisition, and that no action will be taken upon return to open session. Council adjourned into executive session at 7:20 p.m. At 7:37 p.m. Mayor Haley declared Council out of executive session, at which time it was moved, seconded and unanimously agreed to adjourn. ATTEST: Pam Haley,Mayor Christine Bainbridge,City Clerk Council Meeting Minutes,Formal: 08-23-2022 Page 4 of 4 Approved by Council: Draft MINUTES City of Spokane Valley City Council Study Session Meeting Tuesday,August 30,2022 Mayor Haley called the meeting to order at 6 p.m. The meeting was held in person by Council and staff in Council Chambers,and also remotely via Zoom meeting. Attendance: Councilmembers Staff Pam Haley,Mayor John Hohman, City Manager Rod Higgins,Deputy Mayor Erik Lamb,Deputy City Manager Tom Hattenburg, Councilmember Cary Driskell, City Attorney Laura Padden,Councilmember Tony Beattie, Sr.Deputy City Attorney Brandi Peetz,Councilmember Chelsie Taylor,Finance Director Ben Wick,Councilmember John Bottelli,Parks,Rec&Facilities Director Arne Woodard, Councilmember Dave Ellis,Police Chief Bill Helbig, Community&Public Works Dir. Gloria Mantz,City Engineer Lori Barlow, Senior Planner Jerremy Clark,Traffic Engineering Manager John Whitehead,Human Resources Director Mike Basinger,Economic Development Dir. Glenn Ritter, Sr. Engineer Projects Manager Susan Nielsen, Economic Dev. Specialist Christine Bainbridge, City Clerk ROLL CALL: City Clerk Bainbridge called roll; all Councilmembers were present. APPROVAL OF AGENDA:It was moved by Deputy Mayor Higgins,seconded, and unanimously agreed to approve the agenda. ACTION ITEMS: 1.Frist Reading Ordinance 22-014 Street Vacation,Right-of-Way Mission to Park—Lori Barlow After City Clerk Bainbridge read the ordinance title,it was moved by Deputy Mayor Higgins and seconded, to suspend the rules and approve Ordinance 22-014.Ms.Barlow gave a brief explanation of the proposed street vacation,including mention that since this is a City-initiated street vacation,no compensation will be asked and there will be no fee, but the City would be responsible for all associated costs and fees. As a public hearing was previous held, there were no public comments. Vote by acclamation: in favor: unanimous; opposed: none. Motion carried. 2.Motion Consideration: AHBL Contract Amendment to Balfour Park Project—Gloria Mantz It was moved by Deputy Mayor Higgins and seconded to authorize the City Manager to finalize and execute Amendment #2 to the AHBL Agreement #21-116 resulting in a total contract amount not to exceed $481,158.17.City Engineer Mantz went over the background as included in the Request for Council Action; she mentioned several cost-saving opportunities identified by the design team, to incorporate in the bid documents,such as among others,to provide a prefabricated restroom building instead of site-built;provide smaller landscape boulders, and reuse existing boulders from the Library construction; she said this amendment would increase the contract by about $106,000. Mayor Haley invited public comment; no comments were offered. Vote by acclamation: in favor: unanimous; opposed: none. Motion carried. Council Meeting Minutes,Study Session:08-30-22 Page 1 of 4 Approved by Council: Draft NON-ACTION ITEMS: 3. Spokane Valley Arts Council—John Bottelli Mr. Bottelli introduced Arts Council Vice President Mr. Marc McIntosh and Volunteer Coordinator Ms. Gail Bongiovanni;said that the Arts Council has been a long-standing partner in the community,and tonight they are here to talk about their next project,which will also be coming forward in a few weeks as part of the Outside Agency Funding process; and that according to the City's agreement with the Arts Council,the Arts Council is to discuss projects with Council prior to the Outside Agency process.Mr.McIntosh brought with him several books containing collections of some of the artist's work; and they also brought in a miniature of the proposed bronze,Sun Blessings.Mr.McIntosh stated that he and his wife own the copyright to her artwork,which is one of the reasons they choose this artist's piece. There was brief discussion about art work in the community,with Councilmember Peetz mentioning that we have not been able to place all the projects we have now, and of her concern with what funds would be used to place the piece. Director Bottelli explained that there is about $64,000 earmarked for the installation of the pieces in storage, and that progress is being made on the installation of those; said that two will be in the Balfour Park project, one will go to the University Trailhead, and one will be in Greenacres. Mr. McIntosh said this new piece would be available within a year. Councilmember Padden asked if there is any plan for a veterans' memorial, and Director Bottelli replied that the Balfour Park design will include a veterans memorial element, which will be a separate project not involving the Arts Council, and will include several independent pillars honoring the different branches of the military. Council thanked Mr.McIntosh and Ms. Bongiovanni for their presentation. 4.Mercer International,Inc.— Susan Nielsen Economic Development Specialist Nielsen gave an update on the Mercer Mass Timber Company, which acquired the site from Katerra in August 2021 which building occupies 253,000 square feet in the Northeast Industrial Area; she spoke of their products of cross-laminated timber,and showed two brief videos on their location and production. 5. Sprague Avenue Stormwater Project—Gloria Mantz,Jerremy Clark City Engineer Mantz explained that this is a follow-up from the July 5 Council meeting where Council reached consensus for a future motion consideration to terminate the Agreement with the Department of Ecology. She talked about the background of the project to reduce the traffic lanes from five to three to provide safe pedestrian crossing, shorter crossing distance, vehicle speed reduction, and allow placement of stormwater facilities within the existing right-of-way; said they did some extensive outreach to the businesses, contacted 22, met with 17 in person, emailed four others, and only one business was not contacted as it was unoccupied; said the businesses support the project and lane reduction as they are concerned with existing high vehicle speeds and crashes, and also mentioned sign visibility due to trees; she also mentioned the High Performance Transit(HPT)stop and that staff are coordinating with the project team for transit signal priority,and transit lanes along Sprague Avenue.Traffic Engineering Manager Clark went over some of the current operations of vehicle volumes and speeds; said the highest volume occurs at about 2 pm where there are about 20 vehicles a minute,or about one every three seconds,across five lanes of traffic, and all this during peak hours; said there are over 100 vehicles a day going over 50 mph, almost most are off-peak hours; he noted the pilot project and said he would like to do that by mid-September in order to get the study done before the snow season; said he also noted that the businesses are supportive of lowering the speeds. After discussion about the safety of pedestrians,that staff will report the results of the pilot study to Council in early November; mention that I-90 has three lanes and that there are two lanes to Liberty Lake, and we have our five lanes in this section of Sprague;that the scope of the project has been reduced from University to Harold;mention from Councilmember Woodard that this is one-way traffic and that he likes the concept, with Councilmember Hattenburg voicing agreement.There was Council consensus to proceed forward with the three-lane Pilot project this fall. Council Meeting Minutes,Study Session:08-30-22 Page 2 of 4 Approved by Council: Draft 6. 2023 Budget Estimated Revenues and Expenditures— Chelsie Taylor,Bill Helbig Finance Director Taylor went through her PowerPoint presentation on the 2023 estimated revenues and expenditures; she also noted that the figures on the accompanying spreadsheet will continue to evolve and pages that contain blue font represent changes since the budget workshop. Director Taylor also noted that the snowplow replacement is included in page 3 of 19; and that all supplemental requests have been built into this draft as there were no significant issues voiced;but said they can be modified if needed; she also noted the proposed 1%property tax is included in the budget figures. Mr.Helbig explained that he wanted to clarify some of the information from last week's meeting, that the first snowplow is to be replaced in 2023 and is built into the budget;that the current fleet is 11,so for the future we will still have 11 but keep two for parts;that with nine plows we could do a critical plow in about 12 hours;that we usually have two to three plows not operable during a snow event;that ideally we'd like nine active and two that we could use if needed; so there is not an increase in the number of plows in the active fleet. Councilmember Peetz questioned the need for the paralegal position since we have interns and have added several new employees. Mr. Hohman explained that the use of interns has been done for many years but from an operational standpoint, it is not ideal as the workload is significant, and not having consistent employees here all the time is also an issue; said the priority is to make sure the legal research is done and provided to the attorneys, and that it would be more consistent with a staff member which in turn leads to a better product; said this was included as a supplemental request at the budget workshop,but it is all up to Council's purview. Mr.Driskell also noted that there number of cases being handled for code enforcement is also significant; that amendments to the Code would likely add to that workload; that we have two code enforcement officers and Attorney Prunty spends a good amount of time in Court; and having a paralegal would also give more continuity in having those documents prepared. Questions also came up about fund 312 and Director Taylor said that fund will be discussed more in the future as part of the budget development; and that an administrative report will also be given to Council in the next few weeks on property taxes. City Manager Hohman said that as mentioned, the draft budget includes the 1%;said management has had lots of internal discussions;that it has been largely symbolic not to take it on Council's part;that we are talking about$140,000 so it is not a significant revenue generator, but costs are escalating;that we are trying to look at how to diversity tax collections;that sales tax numbers could change dramatically and as we are heavily dependent on those revenues, we need to make sure we are doing the basics; and again,said it is ultimately up to Council,but every district raises taxes and we get the blame for it.Mr. Hohman said a future discussion will also be brought to Council on how to prioritize our streets;that we are also working on the law enforcement contract and need to discuss what do we need to do to extend the contract for another five-year term; and those details are being worked out with the existing levels of service, and we know there will be requests for additional officers,which will also need to be discussed as there has not been a significant change in staffing in the Police Department side; said he is open to any direction Council desires. 7. Opioid Distributor settlement with State of Washington,Allocation Agreement—Tony Beattie After Sr. Deputy City Attorney Beattie gave a briefing on the allocation agreement, there was Council consensus to bring this forward for a motion consideration. 8.Hometown Suites—Chief Ellis Via his PowerPoint,Police Chief Ellis gave an update on Hometown Suites Emphasis Project and Property Revitalization; in going over the history of the establishment,he said there were 780 calls for service in the year prior to this operation, and among other things, employees were providing non-paying customers unauthorized access; spoke of his meeting with the regional management team and of agreed upon things to do to curtail some of the activity at the establishment;that the operation resulted in 71 arrests,including the arrest of two employees, and that approximately half of the staff were replaced. Chief Ellis went over future plans including spot checks of the complex, and continued communication with Hometown Suites management. There was brief discussion including a question from Councilmember Peetz about repeated use of Narcan, and whether there are ways to get those people help. Chief Ellis explained that with the Council Meeting Minutes,Study Session:08-30-22 Page 3 of 4 Approved by Council: Draft recent law, law enforcement cannot arrest people for using fentanyl; he also mentioned that they can do referrals for treatment,but such treatment is voluntary. 9 Advance Agenda—Mayor Haley There were no suggested changes to the Advance Agenda. 10. Council Comments—Mayor Haley In light of a student involved in a serious accident today, Councilmember Wick reminded everyone to be cautious since school has opened, and to be mindful of speed limits. Councilmember Padden mentioned some street work done in front of her home and said the re-paving was excellent; she added that one of the workers was the Mayor of Deer Park who told her how impressed he is with our permitting process, and that they are basing their permitting process on our process. 11. City Manager Comments—John Hohman Mr.Hohman mentioned that we have public art other then the bonzes;that the Wolff Company's donation of the Dragonflies was previously accepted by Council; that the piece has been installed but is not quite complete;that it is at the old Mission trailhead in the Swale;said we have a great partnership with the Wolff Company and this is an impressive placement; said he will be coordinating with Mr. Wolff for a plaque, will install lighting, and then we will schedule a dedication ceremony; adding that staff is working on a map or other means to make sure the public knows where our art pieces are located. 12. Executive Session: Acquisition of Real Estate [RCW 42.30.110(1)(b)1 It was moved by Deputy Mayor Higgins and seconded to adjourn into executive session for approximately 20 minutes to discuss acquisition of real estate, and that no action will be taken upon return to open session. Council adjourned into executive session at 7:46 p.m. At 7:55 p.m.Mayor Haley declared Council out of executive session,at which time it was moved by Deputy Mayor Higgins,seconded and unanimously agreed to adjourn. ATTEST: Pam Haley,Mayor Christine Bainbridge, City Clerk Council Meeting Minutes,Study Session:08-30-22 Page 4 of 4 Approved by Council: CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: September 13,2022 Department Director Approval: El Check all that apply: ❑consent ❑old business ®new business ❑public hearing ❑information ❑admin.report ❑pending legislation ❑executive session AGENDA ITEM TITLE: First reading — Ordinance 22-017 amending chapter 3.46 SVMC relating to agreements for consulting services(non-architectural and non-engineering). GOVERNING LEGISLATION: Chapter 3.46 SVMC. PREVIOUS COUNCIL ACTION TAKEN: 2015 adoption of chapter 3.46; 2017 amendments; 2019 amendment; September 6, 2022 administrative report regarding proposed increases to threshold amounts relating to the procurement process to be used. BACKGROUND:The City adopted chapter 3.46 SVMC relating to the procurement process for consultant agreements in 2015 with several minor changes since then. These provisions were adopted with an intent to provide a process that allows the City to be good stewards of public funds while also retaining flexibility and efficiency through its contracting work. Notably,although there are state requirements for public works contracts and architectural and engineering contracts, there are no state requirements for consultant contracts. Thus,any limits are purely a City Council policy decision. Under Chapter 3.46 SVMC,where consultant contracts are expected to exceed$100,000,or if the contract is expected to be for more than a year, SVMC 3.46.010(B)requires a formal competitive selection process. For agreements between $15,000 and $100,000 and not longer than a year, SVMC 3.46.010(C)requires a less formal procurement process where the responsible department must get three or more proposals and select the lowest responsible bidder. Anything below $15,000 encourages, but does not require, a competitive process such as getting multiple proposals. The cost of these contracts to the City has gone up significantly in the past seven years, and the current dollar limits create barriers that cause significant delays without identifiable benefits for the City. Often, the cost to the City due to the time and effort by staff to put forward a formal competitive process is not equal to the value gained through that procurement process. The limit on a contract not exceeding one year is not required by state law and puts an artificial barrier without tangible benefit. Many projects that consultants work on for the City run longer than a year, making us engage in a full formal process that delays bringing necessary consultants on board. Staff is proposing that SVMC 3.46.010 be amended to raise the top threshold to $200,000,above which a formal competitive process would be required,and remove the one-year limitation entirely. If the contract is expected to be above $200,000,then a formal process would be required. For the next threshold,staff proposes to change this so that contracts between$25,000 and$200,000 would require staff to obtain three or more proposals,which can include use of the consultant roster. The limit of not exceeding one year would be removed as unnecessary, as would the requirement to take the lowest bidder. One of the most critical features of consultants is trying to find one with expertise in the task, and the lowest dollar response is not likely to result in getting a highly qualified consultant. The last threshold would be adjusted to consultant agreements below $25,000 such that a competitive process is encouraged,but not required,while still seeking to achieve maximum quality at minimum cost. The other proposed change is to SVMC 3.46.030, which would add an exemption to the procurement requirements for consultant contracts relating to litigation, or when litigation is reasonably anticipated. In these circumstances,the City is seeking high level expertise in a narrow specialty as quickly as possible to be able to protect the best interests of the City. In these types of scenarios,the City needs to be able to hire the most qualified people as soon as possible. OPTIONS: (1)Move to advance the ordinance to a second reading;(2)suspend the rules and adopt on one reading; (3)take other action as appropriate. RECOMMENDED ACTION OR MOTION: I move to advance Ordinance 22-017 to a second reading. BUDGET/FINANCIAL IMPACTS:None anticipated. STAFF CONTACT: Cary Driskell, City Attorney. ATTACHMENTS: Proposed Ordinance 22-017 amending chapter 3.46 SVMC. DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY,WASHINGTON ORDINANCE NO.22-017 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON,AMENDING SECTIONS 3.46.010 AND 3.46.030 OF THE SPOKANE VALLEY MUNICIPAL CODE RELATING TO THE SELECTION PROCESS OF SERVICE CONTRACTS,AND OTHER MATTERS RELATING THERETO. WHEREAS, the City of Spokane Valley previously adopted Spokane Valley Municipal Code sections 3.46.010 and 3.46.030 relating to the thresholds for service contracts with regard to the procurement process to be used; and WHEREAS,the City has considerable experience in identifying competitive, qualified,and cost- effective service contractors; and WHEREAS, the cost of services applicable to contracts entered into pursuant to chapter 3.46 SVMC has increased substantially since the original threshold amount was adopted at$100,000; and WHEREAS,these proposed amendments will allow increased efficiency and necessary flexibility while still protecting the best financial interest of the City and its citizens; and WHEREAS,the City Council has determined that is it appropriate and necessary to revise chapter 3.46 SVMC to increase efficiency for both staff and the public with which the City contracts; and WHEREAS,the City has determined that it is often necessary to quickly obtain services in support of ongoing or reasonably anticipated litigation that would otherwise be unduly delayed by engaging in a competitive procurement process, and where delays in obtaining necessary contractual services could be extremely detrimental to the City. NOW, THEREFORE, the City Council of the City of Spokane Valley, Washington ordains as follows: Section 1. Amendment. Spokane Valley Municipal Code sections 3.46.010 and 3.46.030 are hereby amended as follows: 3.46.010 Contracts for services A. Chapter 3.46 SVMC shall not apply to architectural and engineering services,the procurement of which is governed by Chapter 3.45 SVMC. B. When entering into a contract for services where the contract is(44 expected to exceed $4200,000-ef (2)expected to be greater than$15,000 and expected to be effective for more than one year,a competitive selection process shall be used. This process may include a"request for qualifications" or"request for proposals"process or formal competitive bidding procedures pursuant to SVMC 3.40.010. C. When entering into a contract for services where the contract is not expected to exceed$4200,000 but is expected to be greater than $25,000, is expected to be greater than $15,000, and is not expected to be effective for more than one year, the responsible department shall obtain three or more proposals for the services required, select the lowest responsible proposal, and maintain a record of the process followed. The responsible department may use the consultant roster pursuant to SVMC 3.46.020 to obtain proposals. Ordinance 22-017 Amending Chapter 3.46 SVMC—Service Agreements - 1 - DRAFT D. When entering into a contract for services where the contract is not expected to exceed $125,000, the responsible department is encouraged, but is not required,to use a competitive selection process, such as obtaining three proposals pursuant to SVMC 3.46.010(C). If a competitive process is not utilized, the responsible department shall seek to achieve maximum quality at minimum cost by making an award based on its experience and knowledge of the market. 3.46.030 Exception to selection processes A. Notwithstanding SVMC 3.46.010 and 3.46.020, when contracting for services which have historically and traditionally been considered professional services, such as attorneys and accountants, or when contracting for services in support of ongoing or reasonably anticipated litigation, the responsible department may,when determined to be in the best interest of the City,obtain such services by negotiation without going through a competitive procurement process. Such services significantly rely upon the quality of expertise provided,rather than the cost of service. B. If a situation should arise which requires immediate action on the part of the City to protect the best interests of the City or the health, safety or welfare of the citizens of the City, and where it is not possible to timely adhere to the procedures set forth in SVMC 3.46.010, the selection procedures set forth in Chapter 3.46 SVMC may,with prior approval of the city manager,be waived by the department director, and the contract may be awarded without following the procedures set forth in SVMC 3.46.010. The circumstances giving rise to such waiver shall be documented in writing within 14 days. Section 2. Other sections unchanged. All other provisions of chapter 3.46 SVMC not specifically referenced hereto shall remain in full force and effect. Section 3. Severability. If any section, sentence,clause or phrase of this Ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction,such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section,sentence,clause or phrase of this Ordinance. Section 4. Effective Date. This Ordinance shall be in full force and effect five days after publication of the Ordinance Summary. Passed this day of September,2022. Pam Haley,Mayor ATTEST: Christine Bainbridge, City Clerk Approved as to form: Office of the City Attorney Date of Publication: Effective Date: Ordinance 22-017 Amending Chapter 3.46 SVMC—Service Agreements -2- CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: September 13,2022 Department Director Approval: El Check all that apply: ❑consent ❑old business ®new business ❑public hearing ❑information ❑admin.report ❑pending legislation ❑executive session AGENDA ITEM TITLE: First reading — proposed Ordinance 22-018 amending chapter 3.47 SVMC relating to purchase of goods,equipment, and supplies. GOVERNING LEGISLATION: Chapter 3.47 SVMC. PREVIOUS COUNCIL ACTION TAKEN: 2015 adoption of chapter 3.47 SVMC; September 13, 2022 administrative report on proposed changes to increase the threshold levels relating to the procurement process to be used. BACKGROUND: In 2015, the City adopted chapter 3.47 SVMC relating to the procurement process for purchase of goods, equipment, and supplies, and it has not been amended since then. These provisions were adopted with an intent to provide a process that allows the City to be good stewards of public funds while also retaining flexibility and efficiency through its contracting work. Notably, although there are state requirements for public works contracts and architectural and engineering contracts, there are no state requirements for purchase of goods. Thus,any limits are purely a City Council policy decision. The threshold in SVMC 3.47.010(A) for having to use a formal competitive selection process is for any single item over$40,000. Pursuant to SVMC 3.47.020,the next threshold is for purchase of goods,equipment, and supplies equal to or less than $40,000 and greater than $15,000, which requires a less formal procurement process where the responsible department must get three or more quotes and select and purchase from the vendor with the lowest quote. Anything below $15,000 encourages, but does not require, a competitive process such as getting multiple proposals. The cost of acquisition of goods, equipment, and supplies to the City has gone up significantly in the past seven years, and the current limits create barriers that cause significant delays without identifiable benefits for the City. Often,the cost to the City due to the time and effort by staff to put forward a formal competitive process and delay in receiving the goods is not equal to the value gained through that procurement process. Staff is proposing that SVMC 3.47.010 be amended to raise the top threshold to $100,000,above which a formal competitive process would be required for purchase of goods,equipment, and supplies. The next threshold under SVMC 3.47.020 is proposed to change so that purchase of goods, equipment, and supplies between $25,000 and $100,000 would require staff to obtain three or more proposals, which can include use of the vendor list. The last threshold under SVMC 3.47.030 would be adjusted for purchase of goods, equipment, and supplies below $25,000 such that a competitive process is encouraged, but not required, while still seeking to achieve maximum quality at minimum cost. There is an additional minor change in each section to make them consistent with another recent Code change to chapter 3.48 SVMC relating to use of purchase orders, which was amended from $1,000 to $2,500. OPTIONS: (1) move to advance the ordinance to a second reading; (2) suspend the rules and adopt on one reading;(3)take other action as appropriate. RECOMMENDED ACTION OR MOTION: I move we advance Ordinance 22-018 to a second reading. BUDGET/FINANCIAL IMPACTS: None anticipated. STAFF CONTACT: Cary Driskell, City Attorney. ATTACHMENTS: Proposed Ordinance 22-018 amending chapter 3.47 SVMC relating to purchases of goods. Draft CITY OF SPOKANE VALLEY SPOKANE COUNTY,WASHINGTON ORDINANCE NO.22-018 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY WASHINGTON,AMENDING SECTIONS 3.47.010 THROUGH 3.47.030 OF THE SPOKANE VALLEY MUNICIPAL CODE RELATING TO THE SELECTION PROCESS FOR PURCHASE OF GOODS,EQUIPMENT,AND SUPPLIES; AND OTHER MATTERS RELATING THERETO. WHEREAS, the City of Spokane Valley previously adopted Spokane Valley Municipal Code sections 3.47.010 through 3.47.030 relating to the thresholds for purchase of goods,equipment,and supplies with regard to the procurement process to be used; and WHEREAS, the City has considerable experience in identifying vendors who will provide competitive pricing to the City for such items; and WHEREAS, the cost of goods, equipment, and supplies has increased substantially since the original thresholds were adopted; and WHEREAS,these proposed amendments will allow increased efficiency and necessary flexibility while still protecting the financial best interest of the City and its citizens; and WHEREAS,the City Council has determined that is it appropriate and necessary to revise chapter 3.47 SVMC to increase efficiency for both staff and the public with which the City contracts. NOW, THEREFORE, the City Council of the City of Spokane Valley, Washington ordains as follows: Section 1. Amendment. Spokane Valley Municipal Code sections 3.47.010 through 3.47.030 are hereby amended as follows: SVMC 3.47.010 Purchase of goods greater than $40,000100,000. A. When making a purchase of goods, equipment, or supplies in excess of $4100,000, the responsible department shall,at least 13 days prior to purchasing such goods,publish a notice of request for bids stating the written specifications of the goods required and desire of the City to purchase such goods. The notice shall contain the written specifications, the date for submitting bids, and name and address of the City representative who can provide information on the request for bids. Upon receipt of the written bids, the City shall select and purchase the goods from the vendor submitting the lowest bid;provided,that such bid meets all specifications provided in the notice. When determining the lowest bid, the City may take into account sales tax revenues received by the City, shipping, and transportation costs.All purchases of goods in the amount of$4-2,500800 or more shall also comply with SVMC 3.48.030. B.For purposes of this section, the threshold limits shall only apply to a single good,piece of equipment, or supply item. SVMC 3.47.020 Purchase of goods equal to or less than $100,00040,000 and greater than $125,000. A. When making a purchase of goods,equipment, or supplies equal to or less than $4100,000,but greater than $425,000,the responsible department shall obtain three or more quotes for the goods, equipment, or Ordinance 22-018 Amending Chapter 3.47 SVMC—Purchase of Goods - 1 - Draft supplies required,select and purchase the goods from the vendor submitting the lowest quote,and maintain a record of the process followed. Alternatively,the department may utilize the vendor list and process set forth in Chapter 3.48 SVMC. The department may consider quotes by any vendor with which the City has a vendor account as one of the three required quotes. City staff may take verbal quotes and reduce them to writing. When determining the lowest quote, the City may take into account local sales tax revenues, shipping, and transportation costs. If less than three quotes are received,City staff shall not be required to resubmit for additional quotes, but shall select from the quotes submitted. All purchases of goods in the amount of$42,5008 or more shall also comply with SVMC 3.48.030. SVMC 3.47.030 Purchase of goods equal to or less than $425,000. When purchasing goods,equipment,or supplies in an amount equal to or less than$425,000,the responsible department is encouraged,but is not required, to use a competitive selection process, including obtaining three quotes pursuant to SVMC 3.47.020, or using the vendor list and process set forth in Chapter 3.48 SVMC. The responsible department shall contact vendors at least once annually to establish prices on common items that may be purchased in bulk. Such prices may be used when determining the threshold limits for purposes of this chapter. A City department may aggregate a group of common items so long as each of such items individually are less than $425,000. Any individual items greater than $425,000 shall be bid pursuant to SVMC 3.47.010 or 3.47.020. If a competitive process is not utilized,the responsible department shall seek to achieve maximum quality at minimum cost by making an award based on its experience and knowledge of the market.All purchases of goods in the amount of$4-2,5004 or more shall also comply with SVMC 3.48.030. Section 2. Other sections unchanged. All other provisions of chapter 3.47 SVMC not specifically referenced hereto shall remain in full force and effect. Section 3. Severability. If any section, sentence,clause or phrase of this Ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction,such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section,sentence,clause or phrase of this Ordinance. Section 4. Effective Date. This Ordinance shall be in full force and effect five days after publication of the Ordinance Summary. Passed this day of September,2022. ATTEST: Pam Haley,Mayor Christine Bainbridge, City Clerk Approved as to Form: Office of the City Attorney Date of Publication: Effective Date: Ordinance 22-018 Amending Chapter 3.47 SVMC—Purchase of Goods -2- CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: September 13,2022 Department Director Approval: Check all that apply: ❑consent ❑old business ®new business ❑public hearing ❑information ❑admin.report ❑pending legislation ❑executive session AGENDA ITEM TITLE: First reading—proposed Ordinance 22-019 amending SVMC 2.35.010 relating to audit officer responsibilities. GOVERNING LEGISLATION: RCW 42.24.080; and SVMC 2.35.010. PREVIOUS COUNCIL ACTION TAKEN: Adoption of Ordinance 004 in December 2002, prior to formal effective date of incorporation of the City; September 6,2022 administrative report. BACKGROUND: As part of forming the City's operational structure following the vote to incorporate, the original Council adopted Ordinance 004 on December 3, 2002,regarding compliance with state audit requirements. The language states that the audit officer is required to perform all duties set forth in RCW 42.24.080. In reality, these extensive tasks require the effort of the entire Finance Department. The proposed amendment would reflect that the audit officer is responsible for ensuring compliance with the state audit requirements. These tasks could then be delegated to subordinates without there being an argument that doing so violates SVMC 2.35.010. This housekeeping change is not considered substantive, and instead would conform the Code to existing practices. OPTIONS: (1)Move to advance the ordinance to a second reading;or(2)take other action as appropriate. RECOMMENDED ACTION OR MOTION:I move we advance Ordinance 22-019 to a second reading. BUDGET/FINANCIAL IMPACTS: Not applicable. STAFF CONTACT: Cary Driskell, City Attorney; Chelsie Taylor,Finance Director(and audit officer). ATTACHMENTS: Proposed Ordinance 22-019 amending SVMC 2.35.010. Draft CITY OF SPOKANE VALLEY SPOKANE COUNTY,WASHINGTON ORDINANCE NO.22-019 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY WASHINGTON,AMENDING 2.35.010 OF THE SPOKANE VALLEY MUNICIPAL CODE RELATING TO THE FINANCE DIRECTOR AS AUDITING OFFICER,AND OTHER MATTERS RELATING THERETO. WHEREAS,RCW 42.24.080 requires cities to appoint of an auditing officer,which may be done by ordinance;and WHEREAS, the City of Spokane Valley previously adopted Spokane Valley Municipal Code 2.35.010 relating to the position and duties of the Finance Director,who also serves as the City's auditing officer; and WHEREAS, the auditing officer provides for certification and authentication of all claims presented against the City in preparation for state audits; and WHEREAS, there is no requirement in State law that the auditing officer personally perform the necessary tasks in preparation for certification and authentication by the auditing officer; and WHEREAS, it is more appropriate for certain auditing tasks to be delegated to other Finance Department employees,which can then be certified and authenticated by the auditing officer; and WHEREAS, SVMC 2.35.010 should be amended to ensure compliance with State law and to provide for more efficient operations. NOW, THEREFORE, the City Council of the City of Spokane Valley, Washington ordains as follows: Section 1. Amendment. Spokane Valley Municipal Code section 2.35.010 is hereby amended as follows: 2.35.010 Appointment The city council hereby appoints the finance director as the auditing officer. The auditing officer shall be responsible for ensuring compliance with is required to perform all duties set forth in RCW 42.24.080, including the authentication and certification of claims against the City of Spokane Valley. Section 2. Severability. If any section, sentence,clause or phrase of this Ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction,such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section,sentence,clause or phrase of this Ordinance. Section 3. Effective Date. This Ordinance shall be in full force and effect five days after publication of the Ordinance Summary. Ordinance 22-019 Amending SVMC 2.35.010—Audit Officer - 1 - Draft Passed this day of September, 2022. Pam Haley,Mayor ATTEST: Christine Bainbridge, City clerk Approved as to form: Office of the City Attorney Date of Publication: Effective Date: Ordinance 22-019 Amending SVMC 2.35.010—Audit Officer -2- CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: September 13, 2022 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Motion Consideration: Tyler Technologies, Inc. Contract GOVERNING LEGISLATION: RCW 39.04.270 — Electronic Data Processing and Telecommunications Systems; SVMC 3.35.010 — Contract Authority; SVMC 3.46.010 — Contracts for Non-Architectural and Engineering Services PREVIOUS COUNCIL ACTION TAKEN: • Discussion at the February 11, 2020 Winter Workshop • Supplemental Budget Request at the June 15, 2021 Budget Workshop • Approved in the 2022 Budget on November 9, 2021 BACKGROUND: In the fall of 2019, staff was notified by Tyler Technologies that they are no longer providing substantive updates to the Eden financial management software that is used by the City. This means that they will provide updates for legally required changes, such as updates to IRS forms, but they will not be making continuing software system improvements. Since that time, staff has also noticed a marked decrease in support services when we've contacted Tyler for issues with Eden, which indicates that Tyler is removing resources from the support of Eden. At the February 11, 2020 Winter Council Workshop, staff discussed with Council the need for determining how to replace Eden, including the need to hire a consultant to guide City staff through the research needed to determine which financial management software choices and vendors would best fit the City's operations and needs. The expectation was that the software replacement would come forward as a supplemental budget request in the 2021 budget later that year; however, the COVID-19 pandemic began soon after the Winter Workshop and this project was put on hold due to financial uncertainty related to the pandemic. In the spring of 2021, staff went through a Request for Proposal (RFP) process and selected BerryDunn as the consultant to assist the City in software vendor selection. The contract with BerryDunn included research on the City's software needs, development of an RFP for software systems, guidance through the software demonstration process, and contract negotiation with a software vendor. This contract was paid for through the existing City Manager's contingency fund in the General Fund during 2021 and 2022. At the Budget Workshop for the 2022 Budget on June 15, 2021, staff presented the financial management software replacement as a supplemental budget request. The request was for $1,000,000 in one-time costs and $400,000 in recurring annual subscription costs. These amounts were subsequently built into the 2022 Budget through the budget development process and were approved by Council on November 9, 2021, with the approval of the budget. The City released the RFP for the financial management software on January 7, 2022, and ultimately had seven vendors respond. The City's evaluation team for the RFP responses included several representatives from Finance and HR as well as key personnel throughout the City that are heavily involved in purchasing and invoice approval. The scoring team selected three of the seven vendor proposals for demonstrations, which occurred over six days in the late spring. The demonstrations resulted in two of the vendors being selected for reference checks. The scoring team ultimately selected the Munis software system by Tyler Technologies, Inc. as the replacement to Eden with another vendor, IntelliTime, for timekeeping software. Staff has also contracted with BerryDunn to assist with project management through the implementation process. The IntelliTime system is expected to be implemented by the beginning of 2023. The implementation of the Munis software system is expected to be longer with the final steps expected in the spring of 2024. OPTIONS: Authorize the City Manager to execute an agreement with Tyler Technologies, Inc., or take other appropriate action. RECOMMENDED ACTION OR MOTION: Move to authorize the City Manager to finalize and execute an Agreement with Tyler Technologies, Inc. in an amount of $678,363 plus applicable sales taxes for the conversion, implementation, and software licensing services for financial management software. BUDGET/FINANCIAL IMPACTS: The 2022 Budget included $1,000,000 in nonrecurring conversion and implementation costs for the new financial management software as well as $400,000 annually in recurring licensing costs for continued use of the system. Including the Tyler Technologies, Inc., IntelliTime, and BerryDunn project management contracts, one-time costs are about $940,000 and recurring costs are about $200,000. A future budget amendment in 2022 will be needed to reflect the updated timing of this project with costs occurring in the 2023 and 2024 Budgets as well. STAFF CONTACT: Chelsie Taylor, Finance Director ATTACHMENTS: Tyler Technologies, Inc. Software as a Service Agreement • ••••••., tvler • technologies SOFTWARE AS A SERVICE AGREEMENT This Software as a Service Agreement is made between Tyler Technologies, Inc. and Client. WHEREAS, Client selected Tyler to provide certain products and services set forth in the Investment Summary, including providing Client with access to Tyler's proprietary software products, and Tyler desires to provide such products and services under the terms of this Agreement; NOW THEREFORE, in consideration of the foregoing and of the mutual covenants and promises set forth in this Agreement, Tyler and Client agree as follows: SECTION A DEFINITIONS • "Agreement" means this Software as a Services Agreement. • "Business Travel Policy" means our business travel policy. A copy of our current Business Travel Policy is attached as Schedule 1 to Exhibit B. • "Client" means the City of Spokane Valley, Washington. • "Data" means your data necessary to utilize the Tyler Software. • "Data Storage Capacity" means the contracted amount of storage capacity for your Data identified in the Investment Summary. • "Defect" means a failure of the Tyler Software to substantially conform to the functional descriptions set forth in our written proposal to you, or their functional equivalent. Future functionality may be updated, modified, or otherwise enhanced through our maintenance and support services, and the governing functional descriptions for such future functionality will be set forth in our then-current Documentation. • "Defined Users" means the number of users that are authorized to use the SaaS Services. The Defined Users for the Agreement are as identified in the Investment Summary. If Exhibit A contains Enterprise Permitting & Licensing labeled software, defined users mean the maximum number of named users that are authorized to use the Enterprise Permitting& Licensing labeled modules as indicated in the Investment Summary. • "Developer" means a third party who owns the intellectual property rights to Third Party Software. • "Documentation" means any online or written documentation related to the use or functionality of the Tyler Software that we provide or otherwise make available to you, including instructions, user guides, manuals and other training or self-help documentation. • "Effective Date" means the date by which both your and our authorized representatives have signed the Agreement. • "Force Majeure" means an event beyond the reasonable control of you or us, including, without limitation, governmental action,war, riot or civil commotion, fire, natural disaster, or any other cause that could not with reasonable diligence be foreseen or prevented by you or us. • "Investment Summary" means the agreed upon cost proposal for the products and services attached as Exhibit A. •:;:n• tyler lci hn0lp^.pc • "Invoicing and Payment Policy" means the invoicing and payment policy attached as Exhibit B. • "Order Form" means an ordering document that includes a quote or investment summary and specifying the items to be provided by Tyler to Client, including any addenda and supplements thereto. • "SaaS Fees" means the fees for the SaaS Services identified in the Investment Summary. • "SaaS Services" means software as a service consisting of system administration, system management, and system monitoring activities that Tyler performs for the Tyler Software, and includes the right to access and use the Tyler Software, receive maintenance and support on the Tyler Software, including Downtime resolution under the terms of the SLA, and Data storage and archiving. SaaS Services do not include support of an operating system or hardware, support outside of our normal business hours, or training, consulting or other professional services. • "SLA" means the service level agreement. A copy of our current SLA is attached hereto as Exhibit C. • "Statement of Work" means the industry standard implementation plan describing how our professional services will be provided to implement the Tyler Software, and outlining your and our roles and responsibilities in connection with that implementation. The Statement of Work is attached as Exhibit E. • "Support Call Process" means the support call process applicable to all of our customers who have licensed the Tyler Software. A copy of our current Support Call Process is attached as Schedule 1 to Exhibit C. • "Third Party Hardware" means the third party hardware, if any, identified in the Investment Summary. • "Third Party Products" means the Third Party Software and Third Party Hardware. • "Third Party SaaS Services" means software as a service provided by a third party, if any, identified in the Investment Summary. • "Third Party Services" means the third party services, if any, identified in the Investment Summary. • "Third Party Software" means the third party software, if any, identified in the Investment Summary. • "Third Party Terms" means, if any,the end user license agreement(s) or similar terms for the Third Party Products or other parties' products or services, as applicable, and attached or indicated at Exhibit D. • "Tyler" means Tyler Technologies, Inc., a Delaware corporation. • "Tyler Software" means our proprietary software, including any integrations, custom modifications, and/or other related interfaces identified in the Investment Summary and licensed by us to you through this Agreement. • "we", "us", "our" and similar terms mean Tyler. • "you" and similar terms mean Client. SECTION B— LICENSE RIGHTS AND SAAS SERVICES 1. Rights Granted. 1.1 We grant to you a license to use the Tyler Software, if and listed in the Investment Summary, for your internal business purposes only, in the scope of the internal business purposes disclosed to us as of the Effective Date.You may make copies of the Tyler Software for backup and testing purposes, so long as such copies are not used in production and the testing is for internal use •:'• tyler .0 lechral,4„es 2 only. Your rights to use the Tyler Software are perpetual but may be revoked if you do not comply with the terms of this Agreement including, without limitation, Section B(4). We will make any such software available to you for download. 1.2 We grant to you the non-exclusive, non-assignable limited right to use the SaaS Services solely for your internal business purposes. The Tyler Software will be made available to you according to the terms of the SLA. You acknowledge that we have no delivery obligations and we will not ship copies of the Tyler Software as part of the SaaS Services. You may use the SaaS Services to access updates and enhancements to the Tyler Software, as further described in Section C(9). 2. SaaS Fees. You agree to pay us the license fees and SaaS Fees. Those amounts are payable in accordance with Exhibit B. The SaaS Fees are based on the number of Defined Users, if any, and amount of Data Storage Capacity. You may add additional users or additional data storage capacity on the terms set forth in Section H(1). In the event you regularly and/or meaningfully exceed the Defined Users or Data Storage Capacity, we reserve the right to charge you additional fees commensurate with the overage(s).The foregoing notwithstanding, prior to charging any additional fees we will reasonably cooperate with you to identify the sources and causes of the overages, and shall indicate to you the additional fees related to such overage(s).Your SaaS Fees shall be adjusted accordingly. Likewise, in the event you choose to not renew any modules in accordance with Section F(1), your SaaS Fees shall be adjusted accordingly. 3. Ownership. 3.1 We retain all ownership and intellectual property rights to the SaaS Services, the Tyler Software, and anything developed by us under this Agreement. You do not acquire under this Agreement any license to use the Tyler Software in excess of the scope and/or duration of the SaaS Services. 3.2 The Documentation is licensed to you and may be used and copied by your employees for internal, non-commercial reference purposes only. You may modify copies you make of Documentation for your internal business purposes only, including but not limited to, the development of user and training guides specific to you; however, such modifications will not impact Tyler's intellectual property rights under this Agreement. 3.3 You retain all ownership and intellectual property rights to the Data. You expressly recognize that except to the extent necessary to carry out our obligations contained in this Agreement, we do not create or endorse any Data used in connection with the SaaS Services. 4. Restrictions.You may not: (a) make the Tyler Software or Documentation resulting from the SaaS Services available in any manner to any third party for use in the third party's business operations; (b) modify, make derivative works of, disassemble, reverse compile, or reverse engineer any part of the SaaS Services; (c) access or use the SaaS Services in order to build or support, and/or assist a third party in building or supporting, products or services competitive to us; or (d) license, sell, rent, lease, transfer, assign, distribute, display, host, outsource, disclose, permit timesharing or service bureau use, or otherwise commercially exploit or make the Saa5 Services, Tyler Software, or Documentation available to any third party other than as expressly permitted by this Agreement. 5. Software Warranty. We warrant that the Tyler Software will perform without Defects during the term of this Agreement. If the Tyler Software does not perform as warranted, we will use all reasonable efforts, consistent with industry standards, to cure the Defect in accordance with the tyler • i:chnotopr; 3 maintenance and support process set forth in Section C(9), below,the SLA and our then current Support Call Process. 6. SaaS Services. 6.1 Our SaaS Services are audited at least yearly in accordance with the AICPA's Statement on Standards for Attestation Engagements ("SSAE") No. 18. We have attained, and will maintain, SOC 1 and SOC 2 compliance, or its equivalent, for so long as you are timely paying for SaaS Services. The scope of audit coverage varies for some Tyler Software solutions. Upon execution of a mutually agreeable Non-Disclosure Agreement ("NDA"), we will provide you with a summary of our compliance report(s) or its equivalent. Every year thereafter,for so long as the NDA is in effect and in which you make a written request, we will provide that same information. If our SaaS Services are provided using a 3rd party data center, we will provide available compliance reports for that data center. At all times your Data will be hosted within the continental United States. 6.2 You will be hosted on shared hardware in a Tyler data center or in a third-party data center. In either event, databases containing your Data will be dedicated to you and inaccessible to our other customers. 6.3 Our Tyler data centers have fully-redundant telecommunications access, electrical power, and the required hardware to provide access to the Tyler Software in the event of a disaster or component failure. In the event of a data center failure, we reserve the right to employ our disaster recovery plan for resumption of the SaaS Services. In that event, we commit to a Recovery Point Objective ("RPO") of 1 hour and a Recovery Time Objective ("RTO") of 24 hours. RPO represents the maximum duration of time between the most recent recoverable copy of your hosted Data and subsequent data center failure. RTO represents the maximum duration of time following data center failure within which your access to the Tyler Software must be restored. 6.4 We conduct annual penetration testing of either the production network and/or web application to be performed. We will maintain industry standard intrusion detection and prevention systems to monitor malicious activity in the network and to log and block any such activity. We will provide you with a written or electronic record of the actions taken by us in the event that any unauthorized access to your database(s) is detected as a result of our security protocols. We will undertake an additional security audit, on terms and timing to be mutually agreed to by the parties, at your written request. You may not attempt to bypass or subvert security restrictions in the SaaS Services or environments related to the Tyler Software. Unauthorized attempts to access files, passwords or other confidential information, and unauthorized vulnerability and penetration test scanning of our network and systems (hosted or otherwise) is prohibited without the prior written approval of our IT Security Officer. 6.5 We test our disaster recovery plan on an annual basis. Our standard test is not client-specific. Should you request a client-specific disaster recovery test, we will work with you to schedule and execute such a test on a mutually agreeable schedule. At your written request, we will provide test results to you within a commercially reasonable timeframe after receipt of the request. •R®RRm tyler R R,O 4 6.6 We will be responsible for importing backup and verifying that you can log-in. You will be responsible for running reports and testing critical processes to verify the returned Data. 6.7 We provide secure Data transmission paths between each of your workstations and our servers. 6.8 Tyler data centers are accessible only by authorized personnel with a unique key entry. All other visitors to Tyler data centers must be signed in and accompanied by authorized personnel. Entry attempts to the data center are regularly audited by internal staff and external auditors to ensure no unauthorized access. 6.9 Where applicable with respect to our applications that take or process card payment data, we are responsible for the security of cardholder data that we possess, including functions relating to storing, processing, and transmitting of the cardholder data and affirm that, as of the Effective Date, we comply with applicable requirements to be considered PCI DSS compliant and have performed the necessary steps to validate compliance with the PCI DSS. We agree to supply the current status of our PCI DSS compliance program in the form of an official Attestation of Compliance, which can be found at https://www.tylertech.com/about- us/compliance, and in the event of any change in our status, will comply with applicable notice requirements. 7. License Rights Terminate Upon Migration. When Tyler makes Tyler Software discounted 100% in the Investment Summary (the "Evergreen Modules") licensed pursuant to this Agreement available to the Client for use in live production,the license to the Tyler software listed in Exhibit A, Schedule 1 (hereafter, "Migration Modules") terminates, as do Tyler's maintenance, support, and/or update obligations for such software. SECTION C—PROFESSIONAL SERVICES 1. Professional Services. We will provide you the various implementation-related services itemized in the Investment Summary and described in the Statement of Work. 2. Professional Services Fees. You agree to pay us the professional services fees in the amounts set forth in the Investment Summary. Those amounts are payable in accordance with our Invoicing and Payment Policy. You acknowledge that the fees stated in the Investment Summary are good-faith estimates of the amount of time and materials required for your implementation. We will bill you the actual fees incurred based on the in-scope services provided to you. Any discrepancies in the total values set forth in the Investment Summary will be resolved by multiplying the applicable hourly rate by the quoted hours. For avoidance of doubt, no services beyond those listed in the Investment Summary will be added to the agreement without mutual written consent of the parties. 3. Additional Services. The Investment Summary contains, and the Statement of Work describes, the scope of services and related costs (including programming and/or interface estimates) required for the project based on our understanding of the specifications you supplied. If additional work beyond the scope of contracted services is required, or if you use or request additional services not in--scope, we will provide you with an addendum or change order, as applicable, outlining the costs for the additional work. The price quotes in the addendum or change order will be valid for thirty (30) days from the date of the quote. ..•. tyler rr tnchralug:us 5 4. Cancellation. If travel is required, we will make all reasonable efforts to schedule travel for our personnel, including arranging travel reservations, at least two (2) weeks in advance of commitments. Therefore, if you cancel scheduled on-site services less than two (2) weeks in advance (other than for Force Majeure or breach by us), you will be liable for all (a) non-refundable expenses incurred by us on your behalf, and (b) daily fees associated with cancelled professional services if we are unable to reassign our personnel. We will make all reasonable efforts to reassign personnel in the event you cancel within two (2) weeks of scheduled commitments. 5. Services Warranty. We will perform the services in a professional, workmanlike manner, consistent with industry standards. In the event we provide services that do not conform to this warranty, we will re-perform such services at no additional cost to you. 6. Site Access and Requirements. At no cost to us, you agree to provide us with full and free access to your personnel, facilities, and equipment as may be reasonably necessary for us to provide implementation services, subject to any reasonable security protocols or other written policies provided to us as of the Effective Date, and thereafter as mutually agreed to by you and us. 7. Background Checks. For at least the past twelve (12) years, all of our employees have undergone criminal background checks prior to hire. All employees sign our confidentiality agreement and security policies. 8. Client Assistance. You acknowledge that the implementation of the Tyler Software is a cooperative process requiring the time and resources of your personnel. You agree to use all reasonable efforts to cooperate with and assist us as may be reasonably required to meet the agreed upon project deadlines and other milestones for implementation. This cooperation includes at least working with us to schedule the implementation-related services outlined in this Agreement. Neither party will be liable for failure to meet any deadlines and milestones when such failure is due to Force Majeure or to the failure by the other party's personnel to provide such cooperation and assistance (either through action or omission). 9. Maintenance and Support. For so long as you timely pay your SaaS Fees according to the Invoicing and Payment Policy,then in addition to the terms set forth in the SLA and the Support Call Process, we will: 9.1 perform our maintenance and support obligations in a professional, good, and workmanlike manner, consistent with industry standards, to resolve Defects in the Tyler Software (subject to any applicable release life cycle policy); 9.2 provide support during our established support hours; 9.3 maintain personnel that are sufficiently trained to be familiar with the Tyler Software and Third Party Software, if any, in order to provide maintenance and support services; 9.4 make available to you all releases to the Tyler Software (including updates and enhancements) that we make generally available without additional charge to customers who have a maintenance and support agreement in effect; and 9.5 provide non--Defect resolution support of prior releases of the Tyler Software in accordance with •:1 tyler__ 6 any applicable release life cycle policy. We will use all reasonable efforts to perform support services remotely. Currently, we use a third- party secure unattended connectivity tool called Bomgar, as well as GotoAssist by Citrix. Therefore, you agree to maintain a high-speed internet connection capable of connecting us to your PCs and server(s). You agree to provide us with a login account and local administrative privileges as we may reasonably require to perform remote services. We will, at our option, use the secure connection to assist with proper diagnosis and resolution,subject to any reasonably applicable security protocols. If we cannot resolve a support issue remotely, we may be required to provide onsite services. In such event, we will be responsible for our travel expenses, unless it is determined that the reason onsite support was required was a reason outside our control. Either way,you agree to provide us with full and free access to the Tyler Software, working space, adequate facilities within a reasonable distance from the equipment, and use of machines, attachments, features, or other equipment reasonably necessary for us to provide the maintenance and support services, all at no charge to us. We strongly recommend that you also maintain your VPN for backup connectivity purposes. For the avoidance of doubt, SaaS Fees do not include the following services: (a) onsite support (unless Tyler cannot remotely correct a Defect in the Tyler Software, as set forth above); (b) application design; (c) other consulting services; or(d) support outside our normal business hours as listed in our then-current Support Call Process. Requested services such as those outlined in this section will be billed to you on a time and materials basis at our then current rates. You must request those services with at least one (1) weeks' advance notice. 10. Support of Migration Modules. Beginning on the commencement of the initial term as set forth in Section F (1) of this Agreement, and contingent upon Client's timely payment of annual SaaS Fees for Tyler Evergreen Modules, Client is entitled to receive, at no additional charge, maintenance and support for the Migration Modules until Tyler makes the Tyler Evergreen Modules available for use in live production. 11. Personnel. The personnel we assign to the project shall have the necessary skills, experience and knowledge to perform their assigned duties consistent with the requirements of this Agreement. We will cooperate with your staff and/or other contractors under contract with you, as may be reasonably necessary, to assure the timely and successful completion of the project in accordance with this Agreement, including the Statement of Work. 12. Assignment and Removal of Staff. After the Effective Date, and in coordination with the project kickoff activities identified in the Statement of Work, we will make our project staffing assignments. Upon request, we will provide you with project resumes, demonstrating relevant past project experience, for project team members that are allocated for implementation services on the project. You agree that those resumes are for your information and planning purposes only. You may conduct, at your expense, reference checks on the proposed key personnel.Any such reference checks must be conducted within a timeframe, to be mutually agreed to, that does not impact project initiation. Once our project team is assembled and your counterparts have been identified, both parties agree that, except for reasons outside their control, they will not remove staff and personnel from their assigned project roles without reasonable advance notice, and that they will work together to ••;.. tyler,r$ 7 mitigate project impacts after any such removal.The parties will also work together to manage the project impact resulting from the temporary unavailability of project staff from either party. We agree to use commercially reasonable efforts to maintain consistency of project personnel and commit to replacement resources having sufficient project knowledge, without additional cost to you, in order to render services in accordance with contractual requirements. In the event our personnel is/are not providing services consistent with our services warranty or are otherwise negatively impacting the project, you will notify us of that deficiency and give us a reasonable opportunity to correct it. In the event the deficiency persists, we will replace that project member within a commercially reasonable time, upon your written request and demonstration of good cause. Replacement staff will be assigned following the same processes set forth above and shall have the necessary skills, experience, and knowledge to perform the assigned duties of the project. Tyler will use commercially reasonable efforts to mitigate any impacts to the project schedule; provided, however, that if necessary, the parties shall revise the project schedule accordingly.The foregoing notwithstanding, if the replacement personnel is providing services onsite, you shall remain liable for travel expenses incurred by such personnel to be invoiced in accordance with the Business Travel Policy. In the event Tyler disagrees with the Client's request to remove personnel, the matter shall be referred to the Dispute Resolution Process of this Agreement. SECTION D—THIRD PARTY PRODUCTS 1. Third Party Hardware. We will sell, deliver, and install onsite the Third Party Hardware, if you have purchased any, for the price set forth in the Investment Summary. Those amounts are payable in accordance with tExhibit B. 2. Third Party Software. As part of the SaaS Services, you will receive access to the Third Party Software and related documentation for internal business purposes only. Your rights to the Third Party Software will be governed by the Third Party Terms. 3. Third Party Products Warranties. 3.1 We are authorized by each Developer to grant access to the Third Party Software. 3.2 The Third Party Hardware will be new and unused, and upon payment in full, you will receive free and clear title to the Third Party Hardware. 3.3 You acknowledge that we are not the manufacturer of the Third Party Products. We do not warrant or guarantee the performance of the Third Party Products. However, we grant and pass through to you any warranty that we may receive from the Developer or supplier of the Third Party Products. 4. Third Party Services. If you have purchased Third Party Services, those services will be provided independent of Tyler by such third-party at the rates set forth in the Investment Summary and in accordance with Exhibit B. SECTION E - INVOICING AND PAYMENT; INVOICE DISPUTES 1. Invoicing and Payment. We will invoice you the SaaS Fees and fees for other professional services in ••°°°• tyler le.lir?1cge5 8 the Investment Summary per Exhibit B, subject to Section E(2). 2. Invoice Disputes. If you believe any delivered software or service does not conform to the warranties in this Agreement, you will provide us with written notice within thirty (30) days of your receipt of the applicable invoice. The written notice must contain reasonable detail of the issues you contend are in dispute so that we can confirm the issue and respond to your notice with either a justification of the invoice, an adjustment to the invoice, or a proposal addressing the issues presented in your notice. We will work with you as may be necessary to develop an action plan that outlines reasonable steps to be taken by each of us to resolve any issues presented in your notice. You may withhold payment of the amount(s) actually in dispute, and only those amounts, until we complete the action items outlined in the plan. If we are unable to complete the action items outlined in the action plan because of your failure to complete the items agreed to be done by you, then you will remit full payment of the invoice. We reserve the right to suspend delivery of all SaaS Services, including maintenance and support services, if you fail to pay an invoice not disputed as described above within fifteen (15) days of notice of our intent to do so. SECTION F—TERM AND TERMINATION 1. Term. The initial term of this Agreement is equal to the number of years indicated for SaaS Services in Exhibit A, commencing on the first day of the first month following the Effective Date, unless earlier terminated as set forth below. If no duration is indicated in Exhibit A, the initial term is one (1) year. Upon expiration of the initial term,this Agreement will renew automatically for additional one (1)year renewal terms at our then-current SaaS Fees unless terminated in writing by either party at least sixty (60) days prior to the end of the then-current renewal term. Prior to any renewal of this Agreement,you may choose to not renew any modules) upon providing at least sixty (60) days' prior written notice. For the avoidance of doubt, this right of non-renewal applies at the end of the initial term, or at the end of any renewal term. Your right to access or use the Tyler Software and the SaaS Services will terminate at the end of this Agreement. 2. Termination. This Agreement may be terminated as set forth below. In the event of termination, you will pay us for all undisputed fees and expenses related to the software, products, and/or services you have received, or we have incurred or delivered, prior to the effective date of termination. Disputed fees and expenses in all terminations other than your termination for cause must have been submitted as invoice disputes in accordance with Section E(2). 2.1 Failure to Pay SaaS Fees. You acknowledge that continued access to the SaaS Services is contingent upon your timely payment of SaaS Fees. If you fail to timely pay the SaaS Fees, we may discontinue the SaaS Services and deny your access to the Tyler Software. We may also terminate this Agreement if you don't cure such failure to pay within forty-five (45) days of receiving written notice of our intent to terminate. 2.2 For Cause. If you believe we have materially breached this Agreement, you will invoke the Dispute Resolution clause set forth in Section H(3). You may terminate this Agreement for cause in the event we do not cure, or create a mutually agreeable action plan to address, a material breach of this Agreement within the thirty (30) day window set forth in Section H(3). 2.3 Force Majeure. Either party has the right to terminate this Agreement if a Force Majeure event suspends performance of the SaaS Services for a period of forty-five (45) days or more. •••°•« tyler • leehnalopics 9 2.4 Lack of Appropriations. If you should not appropriate or otherwise make available funds sufficient to utilize the SaaS Services,you may unilaterally terminate this Agreement upon thirty (30) days written notice to us. You will not be entitled to a refund or offset of previously paid, but unused SaaS Fees. You agree not to use termination for lack of appropriations as a substitute for termination for convenience. 3. Return of Data. In the event of termination or expiration of this Agreement, and upon reasonable advance notice, Tyler shall promptly make all Data available to you in the form of a SQL database or other such format as may be mutually agreed upon, provided through Tyler's FTP server or such other secure method reasonably selected by Tyler. Such Data will be provided at no additional cost. SECTION G--INDEMNIFICATION, LIMITATION OF LIABILITY AND INSURANCE 1. Intellectual Property Infringement Indemnification. 1.1 We will defend you against any third party claim(s) that the Tyler Software or Documentation infringes that third party's patent, copyright, or trademark, or misappropriates its trade secrets, and will pay the amount of any resulting adverse final judgment (or settlement to which we consent). You must notify us promptly in writing of the claim and give us sole control over its defense or settlement. You agree to provide us with reasonable assistance, cooperation, and information in defending the claim at our expense. 1.2 Our obligations under this Section G(1) will not apply to the extent the claim or adverse final judgment is based on your use of the Tyler Software in contradiction of this Agreement, including with non-licensed third parties, or your willful infringement. 1.3 If we receive information concerning an infringement or misappropriation claim related to the Tyler Software, we may, at our expense and without obligation to do so, either: (a) procure for you the right to continue its use; (b) modify it to make it non-infringing; or(c) replace it with a functional equivalent, in which case you will stop running the allegedly infringing Tyler Software immediately. Alternatively, we may decide to litigate the claim to judgment, in which case you may continue to use the Tyler Software consistent with the terms of this Agreement. 1,4 If an infringement or misappropriation claim is fully litigated and your use of the Tyler Software is enjoined by a court of competent jurisdiction, in addition to paying any adverse final judgment (or settlement to which we consent), we will, at our option, either: (a) procure the right to continue its use; (b) modify it to make it non-infringing; or(c) replace it with a functional equivalent. This section provides your exclusive remedy for third party copyright, patent, or trademark infringement and trade secret misappropriation claims. 2. General indemnification. 2.1 We will indemnify and hold harmless you and your agents, officials, and employees from and against any and all third-party claims, losses, liabilities, damages, costs, and expenses (including reasonable attorney's fees and costs) for (a) personal injury or property damage to the extent caused by our negligence or willful misconduct; or(b) our violation of PCI-DSS requirements or a law applicable to our performance under this Agreement. You must notify us promptly in tyler 10 writing of the claim and give us sole control over its defense or settlement. You agree to provide us with reasonable assistance, cooperation, and information in defending the claim at our expense. 2.2 To the extent permitted by applicable law, you will indemnify and hold harmless us and our agents, officials, and employees from and against any and all third-party claims, losses, liabilities, damages, costs, and expenses (including reasonable attorney's fees and costs)for personal injury or property damage to the extent caused by your negligence or willful misconduct; or (b) your violation of a law applicable to your performance under this Agreement. We will notify you promptly in writing of the claim and will give you sole control over its defense or settlement. We agree to provide you with reasonable assistance, cooperation, and information in defending the claim at your expense. 3. DISCLAIMER. EXCEPT FOR THE EXPRESS WARRANTIES PROVIDED IN THIS AGREEMENT AND TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW,WE HEREBY DISCLAIM ALL OTHER WARRANTIES AND CONDITIONS,WHETHER EXPRESS, IMPLIED, OR STATUTORY, INCLUDING, BUT NOT LIMITED TO, ANY IMPLIED WARRANTIES, DUTIES, OR CONDITIONS OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. CLIENT UNDERSTANDS AND AGREES THAT TYLER DISCLAIMS ANY LIABILITY FOR ERRORS THAT RELATE TO USER ERROR. 4. LIMITATION OF LIABILITY. EXCEPT AS OTHERWISE EXPRESSLY SET FORTH IN THIS AGREEMENT, OUR LIABILITY FOR DAMAGES ARISING OUT OF THIS AGREEMENT, WHETHER BASED ON A THEORY OF CONTRACT OR TORT, INCLUDING NEGLIGENCE AND STRICT LIABILITY,SHALL BE LIMITED TO YOUR ACTUAL DIRECT DAMAGES, NOT TO EXCEED (A) DURING THE INITIAL TERM, AS SET FORTH IN SECTION F(1), TOTAL FEES PAID AS OF THE TIME OF THE CLAIM; OR (B) DURING ANY RENEWAL TERM,THE THEN-CURRENT ANNUAL SAAS FEES PAYABLE IN THAT RENEWAL TERM. THE PARTIES ACKNOWLEDGE AND AGREE THAT THE PRICES SET FORTH IN THIS AGREEMENT ARE SET IN RELIANCE UPON THIS LIMITATION OF LIABILITY AND TO THE MAXIMUM EXTENT ALLOWED UNDER APPLICABLE LAW,THE EXCLUSION OF CERTAIN DAMAGES,AND EACH SHALL APPLY REGARDLESS OF THE FAILURE OF AN ESSENTIAL PURPOSE OF ANY REMEDY. THE FOREGOING LIMITATION OF LIABILITY SHALL NOT APPLY TO CLAIMS THAT ARE SUBJECT TO SECTIONS G(1)AND G(2). 5. EXCLUSION OF CERTAIN DAMAGES. TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, IN NO EVENT SHALL WE BE LIABLE FOR ANY SPECIAL, INCIDENTAL, PUNITIVE, INDIRECT, OR CONSEQUENTIAL DAMAGES WHATSOEVER, EVEN IF WE HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. 6. Insurance. Tyler shall procure and maintain for the duration of the Agreement,insurance against claims for injuries to persons or damage to property which may arise from or in connection with the services performed under the Agreement. Tyler's maintenance of insurance as required by the Agreement shall not be construed to limit the liability of Tyler to the coverage provided by such insurance, or otherwise limit the Client's recourse to any remedy available at law or in equity. A. Minimum Scope of Insurance Tyler shall obtain insurance of the types and coverage described below: ° °®°• tyler • hcdua.l:Y.n:; 1.Automobile Liability insurance covering all owned, non-owned, hired and leased vehicles. Coverage shall be written at least as broad as an industry accepted form. 2. Commercial General Liability insurance shall be at least as broad as an industry accepted form and shall cover liability arising from premises, operations, and personal injury and advertising injury. Tyler shall include Client as an additional insured under Tyler's Commercial General Liability insurance policy with respect to claims arising out of or relating to the Agreement. 3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. 4. Technology Errors& Omissions (E&O) 5.Network Security(Cyber) and Privacy Insurance B. Minimum Amounts of Insurance The Consultant shall maintain the following insurance limits: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of$1,000,000 per claim. 2. Commercial General Liability insurance shall be written with limits no Iess than $1,000,000 each occurrence, $2,000,000 general aggregate. 3. Technology Errors& Omissions(E&O) shall be written with limits no less than$1,000,000 per claim and $1,000,000 policy aggregate limit. 4.Network Security(Cyber) and Privacy Insurance shall be written with limits no less than $2,000,000 per claim $2,000,000 policy aggregate for network security and privacy coverage. C. Other Insurance Provisions-Tyler's policies are to contain, or be endorsed to contain,the following provisions for automobile liability and commercial general liability insurance: 1.Tyler's insurance coverage shall be primary insurance with respect to the Client for claims arising out of or relating to the Agreement. Any insurance, self-insurance, or self-insured pool coverage maintained by Client shall be in excess of Tyler's insurance and shall not contribute with it. 2. Tyler shall provide Client with written notice of any policy cancellation within thirty days of their receipt of such notice. 3. If Tyler maintains higher insurance limits than the minimums shown above, Client shall be insured for the full available limits of commercial general and excess or umbrella liability maintained by Tyler, irrespective of whether such limits maintained by Tyler are greater than those required by this Agreement or whether any certificate of insurance furnished to the Client evidences limits of liability lower than those maintained by Tyler. D. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A-:VIL .°•. tyler •• iechnoWPi 12 E. Evidence of Coverage. As evidence of the insurance coverages required by this Agreement, Tyler shall furnish the Client with copies of certificates of insurance and a copy of the blanket endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Agreement before commencement of the work. SECTION H—GENERAL TERMS AND CONDITIONS 1. Additional Products and Services. You may purchase additional products and services at the rates set forth in the Investment Summary for twelve (12) months from the Effective Date by executing a mutually agreed addendum. If no rate is provided in the Investment Summary, or those twelve (12) months have expired,you may purchase additional products and services at our then-current list price, also by executing a mutually agreed addendum. The terms of this Agreement will control any such additional purchase(s), unless otherwise specifically provided in the addendum. 2. Optional Items. Pricing for any listed optional products and services in the Investment Summary will be valid for twelve (12) months from the Effective Date. 3. Dispute Resolution. You agree to provide us with written notice within thirty (30) days of becoming aware of a dispute. You agree to cooperate with us in trying to reasonably resolve all disputes, including, if requested by either party, appointing a senior representative to meet and engage in good faith negotiations with our appointed senior representative. Senior representatives will convene within thirty (30) days of the written dispute notice, unless otherwise agreed. All meetings and discussions between senior representatives will be deemed confidential settlement discussions not subject to disclosure under Federal Rule of Evidence 408 or any similar applicable state rule. if we fail to resolve the dispute, then the parties shall participate in non-binding mediation in an effort to resolve the dispute. If the dispute remains unresolved after mediation,then either of us may assert our respective rights and remedies in a court of competent jurisdiction. Nothing in this section shall prevent you or us from seeking necessary injunctive relief during the dispute resolution procedures. 4. Taxes. The fees in the Investment Summary do not include any taxes, including, without limitation, sales, use, or excise tax. If you are a tax-exempt entity, you agree to provide us with a tax-exempt certificate. Otherwise, we will pay all applicable taxes to the proper authorities and you will reimburse us for such taxes. If you have a valid direct-pay permit, you agree to provide us with a copy. For clarity, we are responsible for paying our income taxes, both federal and state, as applicable, arising from our performance of this Agreement. 5. Nondiscrimination. We will not discriminate against any person employed or applying for employment concerning the performance of our responsibilities under this Agreement. This discrimination prohibition will apply to all matters of initial employment,tenure, and terms of employment, or otherwise with respect to any matter directly or indirectly relating to employment concerning race, color, religion, national origin, age, sex, sexual orientation, ancestry, disability that is unrelated to the individual's ability to perform the duties of a particular job or position, height, weight, marital status,or political affiliation. We will post, where appropriate, all notices related to nondiscrimination as may be required by applicable law. •�:;®a tyler 13 6. E-Verify. We have complied, and will comply, with the F-Verify procedures administered by the L .S. Citizenship and Immigration Services Verification Division for all of our employees assigned to your project. 7. Subcontractors. We will not subcontract any services under this Agreement without your prior written consent, not to be unreasonably withheld. 8. Binding Effect; No nm Assigent. This Agreement shall be binding on, and shall be for the benefit of, either your or our successor(s) or permitted assign(s). Neither party may assign this Agreement without the prior written consent of the other party; provided, however,your consent is not required for an assignment by us as a result of a corporate reorganization, merger, acquisition, or purchase of substantially all of our assets. 9. Force Majeure. Except for your payment obligations, neither party will be liable for delays in performing its obligations under this Agreement to the extent that the delay is caused by Force Majeure; provided, however, that within ten (10) business days of the Force Majeure event,the party whose performance is delayed provides the other party with written notice explaining the cause and extent thereof, as well as a request for a reasonable time extension equal to the estimated duration of the Force Majeure event. Such estimated duration to include a reasonable amount of time required to address issues stemming from the Force Majeure event and a reasonable amount of time required for the restoration of normal business activities. The impacted party shall use reasonable efforts to end the failure or delay and ensure the effects of such Force Majeure event are minimized.The impacted party shall also resume the performance of its obligations as soon as reasonably practicable after the removal of the cause of the Force Majeure. 10. No Intended Third Party Beneficiaries. This Agreement is entered into solely for the benefit of you and us. No third party will be deemed a beneficiary of this Agreement, and no third party will have the right to make any claim or assert any right under this Agreement. This provision does not affect the rights of third parties under any Third Party Terms. 11. Entire Agreement; Amendment. This Agreement represents the entire agreement between you and us with respect to the subject matter hereof, and supersedes any prior agreements, understandings, and representations, whether written, oral, expressed, implied, or statutory. Purchase orders submitted by you, if any, are for your internal administrative purposes only, and the terms and conditions contained in those purchase orders will have no force or effect. This Agreement may only be modified by a written amendment signed by an authorized representative of each party. 12. Severability. If any term or provision of this Agreement is held invalid or unenforceable, the remainder of this Agreement will be considered valid and enforceable to the fullest extent permitted by law. 13. No Waiver. In the event that the terms and conditions of this Agreement are not strictly enforced by either party, such non-enforcement will not act as or be deemed to act as a waiver or modification of this Agreement, nor will such non-enforcement prevent such party from enforcing each and every term of this Agreement thereafter. 14. Independent Contractor. We are an independent contractor for all purposes under this Agreement. ••°'•• tyler • 1€chnnin.;ics 14 15. Notices. All notices or communications required or permitted as a part of this Agreement, such as notice of an alleged material breach for a termination for cause or a dispute that must be submitted to dispute resolution, must be in writing and will be deemed delivered upon the earlier of the following: (a) actual receipt by the receiving party; (b) upon receipt by sender of a certified mail, return receipt signed by an employee or agent of the receiving party; (c) upon receipt by sender of proof of email delivery; or(d) if not actually received, five (5) days after deposit with the United States Postal Service authorized mail center with proper postage (certified mail, return receipt requested) affixed and addressed to the other party at the address set forth on the signature page hereto or such other address as the party may have designated by proper notice. The consequences for the failure to receive a notice due to improper notification by the intended receiving party of a change in address will be borne by the intended receiving party. 16. Client Lists. You agree that we may identify you by name in client lists, , provided however that we may not identify individual staff members by name or present testimonials without the prior written authorization of the City.The City does not grant use of its logo to Tyler unless specifically authorized by the City in writing following the Effective Date. 17. Confidentiality. Both parties recognize that their respective employees and agents, in the course of performance of this Agreement, may be exposed to confidential information and that disclosure of such information could violate rights to private individuals and entities, including the parties. Confidential information is nonpublic information that a reasonable person would believe to be confidential and includes, without limitation, personal identifying information (e.g., social security numbers) and trade secrets, each as defined by applicable state law. Each party agrees that it will not disclose any confidential information of the other party and further agrees to take all reasonable and appropriate action to prevent such disclosure by its employees or agents. The confidentiality covenants contained herein will survive the termination or cancellation of this Agreement. This obligation of confidentiality will not apply to information that: (a) is in the public domain, either at the time of disclosure or afterwards, except by breach of this Agreement by a party or its employees or agents; (b) a party can establish by reasonable proof was in that party's possession at the time of initial disclosure; (c) a party receives from a third party who has a right to disclose it to the receiving party; or (d) is the subject of a legitimate disclosure request under the open records laws or similar applicable public disclosure laws governing this Agreement; provided, however,that in the event you receive an open records or other similar applicable request, you will give us prompt notice and otherwise perform the functions required by applicable law. 18. Quarantining of Client Data. Some services provided by Tyler require us to be in possession of your Data. In the event we detect malware or other conditions associated with your Data that are reasonably suspected of putting Tyler resources or other Tyler clients' data at risk, we reserve the absolute right to move your Data from its location within a multi-tenancy Tyler hosted environment to an isolated "quarantined" environment without advance notice. Your Data will remain in such quarantine for a period of at least six (6) months during which time we will review the Data, and all traffic associated with the Data, for signs of malware or other similar issues. If no issues are detected through such reviews during the six (6) month period of quarantine, we will coordinate with you the restoration of your Data to a non-quarantined environment. In the event your Data must remain in quarantine beyond this six (6) month period through no fault of Tyler's, we reserve the right to require payment of additional fees for the extended duration of quarantine. We will • •-• tyler •15 provide an estimate of what those costs will be upon your request. 19. Business License. In the event a local business license is required for us to perform services hereunder, you will promptly notify us and provide us with the necessary paperwork and/or contact information so that we may timely obtain such license. 20. Governing Law. This Agreement will be governed by and construed in accordance with the laws of your state of domicile, without regard to its rules on conflicts of law. 21. Multiple Originals and Authorized Signatures, This Agreement may be executed in multiple originals, any of which will be independently treated as an original document. Any electronic, faxed, scanned, photocopied, or similarly reproduced signature on this Agreement or any amendment hereto will be deemed an original signature and will be fully enforceable as if an original signature. Each party represents to the other that the signatory set forth below is duly authorized to bind that party to this Agreement. 22. Cooperative Procurement. To the maximum extent permitted by applicable law, we agree that this Agreement may be used as a cooperative procurement vehicle by eligible jurisdictions. We reserve the right to negotiate and customize the terms and conditions set forth herein, including but not limited to pricing, to the scope and circumstances of that cooperative procurement. 23. Socrata Solution Terms. Your use of certain Tyler solutions includes Tyler's Socrata data platform. Your rights, and the rights of any of your end users, to use Tyler's Socrata SaaS Services Terms of Services, available at https://www.tylertech.com/terms/socrata-saas-services-terms-of-service. By signing a Tyler Agreement or Order Form, or accessing, installing, or using any of the Tyler solutions listed at the linked terms, you certify that you have reviewed, understand, and agree to said terms. 24. Laws and Regulations. Tyler, in the performance of services, will comply with all applicable laws, ordinances, orders, decrees and regulations.The fees in the Investment Summary are based, in part, on the cost of compliance with applicable laws existing as of the time of the Effective Date. Should laws applicable to Tyler's performance under the Agreement change post-signature, Tyler reserves the right to seek a change order for the additional work, time and/or cost that may be required to comply with the new law, ordinance or regulation. 25. Right to Audit. You may audit our books and records relating directly to this Agreement once per year on one-week advance written notice, and at your expense. •• 4's tyler • leciie:; 16 26. Contract Documents. This Agreement includes the following exhibits: Exhibit A Investment Summary Schedule 1: Migration Modules Exhibit B Invoicing and Payment Policy Schedule 1: Business Travel Policy Exhibit C Service Level Agreement Schedule 1: Support Call Process Exhibit D Third Party Terms Schedule 1: Hyperlinked Terms Schedule 2: DocOrigin Terms Exhibit E Statement of Work Exhibit F Tyler's Proposal Exhibit G Request for Proposal In the event of a conflict in the various Agreement documents listed above,the conflicting language will be interpreted and resolved according to the following order of precedence: a) This Software as a Service Agreement, inclusive of Exhibits A-E; b) Exhibit F—Tyler's Proposal; and c) Exhibit G— Request for Proposal. IN WITNESS WHEREOF, a duly authorized representative of each party has executed this Agreement as of the date(s) set forth below. Tyler Technologies, Inc. City of Spokane Valley, Washington By: By: Name: Name: Title: Title: Date: Date: Address for Notices: Address for Notices: Tyler Technologies, Inc. City of Spokane Valley One Tyler Drive 10210 E.Sprague Ave.,Ste. 106 Yarmouth, ME 04096 Spokane Valley, WA 99206-6124 Attention: Chief Legal Officer Attention: •°• tyler i IECnrdfbFies 17 Exhibit A • ••:•0100• tyler • • technologies Exhibit A Investment Summary The following Investment Summary details the software and services to be delivered by us to you under the Agreement. This Investment Summary is effective as of the Effective Date. Capitalized terms not otherwise defined will have the meaning assigned to such terms in the Agreement. In the event of conflict between the Agreement and terms in the Comments section of this Investment Summary, the language in the Agreement will prevail. See Exhibit A. REMAINDER OF PAGE INTENTIONALLY LEFT BLANK • b.::clValc ars 1 Exhibit A Schedule 1 • •��•.�. ��® tyler • technologies Exhibit A Schedule 1 Migration Modules Human Resources Web Accounts Receivable Applicant Tracking Budget Preparation Data Dictionaries Fixed Assets GASB G L/AP Human Resources Menu Payroll Project Accounting Purchasing LaserFiche interface a :S tyler • iecnirolugles 1 Exhibit B • ••::®• tyler • technologies Exhibit B Invoicing and Payment Policy We will provide you with the software and services set forth in the Investment Summary of the Agreement. Capitalized terms not otherwise defined will have the meaning assigned to such terms in the Agreement. Invoicing: We will invoice you for the applicable software and services in the Investment Summary as set forth below. Your rights to dispute any invoice are set forth in the Agreement. 1. SaaS Fees. SaaS Fees are invoiced on an annual basis, beginning on the commencement of the initial term as set forth in Section F (1) of this Agreement. Your annual SaaS fees for the initial term are set forth in the Investment Summary. Upon expiration of the initial term, your annual SaaS fees will be at our then-current rates. Beginning on the commencement of the initial term, Client shall no longer be required to pay annual support fees for the Migration Modules. 2. License Fees: License fees are invoiced 100% on the date when we provide you with access to the applicable Tyler Software (the "Software Access Date"). 3. Other Tyler Software and Services. 3.1 VPN Device:The fee for the VPN device will be invoiced upon installation of the VPN. 3.2 implementation and Other Professional Services (including training): Implementation and other professional services (including training) are billed and invoiced on a monthly-basis as delivered, at the rates set forth in the Investment Summary. Implementation Hours are scheduled and delivered, and invoiced, in four(4) or eight (8) hour increments. 3.3 Consulting Services: If you have purchased any Business Process Consulting services, if they have been quoted as fixed-fee services, they will be invoiced 50% upon your acceptance of the Best Practice Recommendations, by module, and 50% upon your acceptance of custom desktop procedures, by module. If you have purchased any Business Process Consulting services and they are quoted as an estimate, then we will bill you the actual services delivered on a time and materials basis. 3.4 Conversions: Fixed-fee conversions are invoiced 50% upon initial delivery of the converted Data, by conversion option, and 50% upon Client acceptance to load the converted Data into Live/Production environment, by conversion option. Where conversions are quoted as estimated, we will bill you the actual services delivered on a time and materials basis. 3.5 Requested Modifications to the Tyler Software: Requested modifications to the Tyler Software are invoiced 50% upon delivery of specifications and 50% upon delivery of the •°'• tyler • I.chnd6gle5 Exhibit B applicable modification. You must report any failure of the modification to conform to the specifications within thirty (30) days of delivery; otherwise, the modification will be deemed to be in compliance with the specifications after the 30-day window has passed. You may still report Defects to us as set forth in this Agreement. 3.6 Other Fixed Price Services: Other fixed price services are invoiced as delivered, at the rates set forth in the Investment Summary. For the avoidance of doubt, where "Project Planning Services" are provided, payment will be due upon delivery of the Implementation Planning document. 3. Third Party Products. 3.1 Third Party Software License Fees: License fees for Third Party Software, if any, are invoiced when we make it available to you for downloading. 3.2 Third Party Software Maintenance: The first year maintenance for the Third Party Software is invoiced when we make it available to you for downloading. 3.3 Third Party Hardware: Third Party Hardware costs, if any, are invoiced upon delivery. 3.4 Third Party Services: Fees for Third Party Services, if any, are invoiced as delivered, along with applicable expenses, at the rates set forth in the Investment Summary. 3.5 Third Party SaaS: Third Party SaaS Services fees, if any, are invoiced annually, in advance, commencing with availability of the respective Third Party SaaS Services. Pricing for the first year of Third Party SaaS Services is indicated in the Investment Summary. Pricing for subsequent years will be at the respective third party's then-current rates. 4. Transaction Fees. Unless paid directly by an end user at the time of transaction, per transaction (call, message, etc.) fees are invoiced on a quarterly basis. Fees are indicated in Schedule A and may be increased by Tyler upon notice of no less than thirty (30) days. 5. Expenses. The service rates in the Investment Summary do not include travel expenses. Expenses for Tyler delivered services will be billed as incurred and only in accordance with our then-current Business Travel Policy. Our current Business Travel Policy is attached to this Exhibit B as Schedule 1. We agree that our personnel shall not charge fees for time spent while in transit to your site. Copies of receipts will be provided upon request; we reserve the right to charge you an administrative fee depending on the extent of your requests. Receipts for miscellaneous items less than twenty-five dollars and mileage logs are not available. 6. Credit for Prepaid Maintenance and Support Fees for Migration Modules. Client will receive a credit for the maintenance and support fees prepaid for the Migration Modules for the time period commencing on the first day of the initial term, as set forth in Section F (1) of this Agreement. Migration Modules are listed at Exhibit A, Schedule 1. Payment. Payment for undisputed invoices is due within forty-five (45) days of the invoice date. We prefer to receive payments electronically. Our electronic payment information is available by contacting AR@tylertech.com. ••:;:�. tyler • t,chlotmes 2 Exhibit B Schedule 1 • C'1% tyler • U • technologies Exhibit B Schedule 1 Business Travel Policy 1. Air Travel A. Reservations &Tickets The Travel Management Company (TMC) used by Tyler will provide an employee with a direct flight within two hours before or after the requested departure time, assuming that flight does not add more than three hours to the employee's total trip duration and the fare is within $100 (each way) of the lowest logical fare. If a net savings of$200 or more (each way) is possible through a connecting flight that is within two hours before or after the requested departure time and that does not add more than three hours to the employee's total trip duration, the connecting flight should be accepted. Employees are encouraged to make advanced reservations to take full advantage of discount opportunities. Employees should use all reasonable efforts to make travel arrangements at least two (2) weeks in advance of commitments. A seven (7) day advance booking requirement is mandatory. When booking less than seven (7) days in advance, management approval will be required. Except in the case of international travel where a segment of continuous air travel is six (6) or more consecutive hours in length, only economy or coach class seating is reimbursable. Employees shall not be reimbursed for"Basic Economy Fares" because these fares are non-refundable and have many restrictions that outweigh the cost-savings. B. Baggage Fees Reimbursement of personal baggage charges are based on trip duration as follows: • Up to five (5) days= one (1) checked bag • Six (6) or more days= two (2) checked bags Baggage fees for sports equipment are not reimbursable. •••••• tyler i leair,ic;;ies Exhibit B Schedule 1 2. Ground Transportation A. Private Automobile Mileage Allowance—Business use of an employee's private automobile will be reimbursed at the current IRS allowable rate, plus out of pocket costs for tolls and parking. Mileage will be calculated by using the employee's office as the starting and ending point, in compliance with IRS regulations. Employees who have been designated a home office should calculate miles from their home. B. Rental Car Employees are authorized to rent cars only in conjunction with air travel when cost, convenience, and the specific situation reasonably require their use. When renting a car for Tyler business, employees should select a "mid-size" or "intermediate" car. "Full" size cars may be rented when three or more employees are traveling together. Tyler carries leased vehicle coverage for business car rentals; except for employees traveling to Alaska and internationally (excluding Canada), additional insurance on the rental agreement should be declined. C. Public Transportation Taxi or airport limousine services may be considered when traveling in and around cities or to and from airports when less expensive means of transportation are unavailable or impractical. The actual fare plus a reasonable tip {15-18/o) are reimbursable. In the case of a free hotel shuttle to the airport, tips are included in the per diem rates and will not be reimbursed separately. D. Parking &Tolls When parking at the airport, employees must use longer term parking areas that are measured in days as opposed to hours. Park and fly options located near some airports may also be used. For extended trips that would result in excessive parking charges, public transportation to/from the airport should be considered. Tolls will be reimbursed when receipts are presented. 3. Lodging Tyler's TMC will select hotel chains that are well established, reasonable in price, and conveniently located in relation to the traveler's work assignment. Typical hotel chains include Courtyard, Fairfield Inn, Hampton Inn, and Holiday Inn Express. If the employee has a discount rate with a local hotel,the hotel reservation should note that discount and the employee should confirm the lower rate with the hotel upon arrival. Employee memberships in travel clubs such as AAA should be noted in their travel profiles so that the employee can take advantage of any lower club rates. "No shows" or cancellation fees are not reimbursable if the employee does not comply with the hotel's cancellation policy. Tips for maids and other hotel staff are included in the per diem rate and are not reimbursed separately. Fm Vier 2 Exhibit B Schedule 1 Employees are not authorized to reserve non-traditional short-term lodging, such as Airbnb,VRBO, and HomeAway. Employees who elect to make such reservations shall not be reimbursed. 4. Meals and Incidental Expenses Employee meals and incidental expenses while on travel status within the continental U.S. are in accordance with the federal per diem rates published by the General Services Administration. Incidental expenses include tips to maids, hotel staff, and shuttle drivers and other minor travel expenses. Per diem rates are available at www.gsa.gov/perdiem. Per diem for Alaska, Hawaii, U.S. protectorates and international destinations are provided separately by the Department of State and will be determined as required. A. Overnight Travel For each full day of travel, ail three meals are reimbursable. Per diems on the first and last day of a trip are governed as set forth below. Departure Day Depart before 12:00 noon Lunch and dinner Depart after 12:00 noon Dinner Return Day Return before 12:00 noon Breakfast Return between 12:00 noon &7:00 p.m. Breakfast and lunch Return after 7:00 p.m.* Breakfast, lunch and dinner *7:00 p.m. is defined as direct travel time and does not include time taken to stop for dinner. The reimbursement rates for individual meals are calculated as a percentage of the full day per diem as follows: Breakfast 15% Lunch 25% Dinner 60% B. Same Day Travel Employees traveling at least 100 miles to a site and returning in the same day are eligible to claim lunch on an expense report. Employees on same day travel status are eligible to claim dinner in the event they return home after 7:00 p.m.* *7:00 p.m. is defined as direct travel time and does not include time taken to stop for dinner. % •• tyler 3 Exhibit B Schedule 1 5. Internet Access—Hotels and Airports Employees who travel may need to access their e-mail at night. Many hotels provide free high speed Internet access and Tyler employees are encouraged to use such hotels whenever possible. If an employee's hotel charges for internet access it is reimbursable up to $10.00 per day. Charges for internet access at airports are not reimbursable. 6. International Travel All international flights with the exception of flights between the U.S. and Canada should be reserved through TMC using the "lowest practical coach fare" with the exception of flights that are six (6) or more consecutive hours in length. In such event, the next available seating class above coach shall be reimbursed, When required to travel internationally for business, employees shall be reimbursed for photo fees, application fees, and execution fees when obtaining a new passport book, but fees related to passport renewals are not reimbursable.Visa application and legal fees, entry taxes and departure taxes are reimbursable. The cost of vaccinations that are either required for travel to specific countries or suggested by the U.S. Department of Health & Human Services for travel to specific countries, is reimbursable. Section 4, Meals & Incidental Expenses, and Section 2.b., Rental Car, shall apply to this section. • IEi311h O,yeS 4 Exhibit C • •••%• tyler • technologies Exhibit C Service Level Agreement I. Agreement Overview This SLA operates in conjunction with, and does not supersede or replace any part of, the Agreement. It outlines the information technology service levels that we will provide to you to ensure the availability of the application services that you have requested us to provide. This SLA does not apply to any Third Party SaaS Services. All other support services are documented in the Support Call Process. II. Definitions. Except as defined below, all defined terms have the meaning set forth in the Agreement. Actual Attainment: The percentage of time the Tyler Software is available during a calendar quarter,. calculated as follows: (Service Availability—Downtime) -Service Availability. Client Error Incident:Any service unavailability resulting from your applications, content or equipment, or the acts or omissions of any of your service users or third-party providers over whom we exercise no control. Downtime: Those minutes during Service Availability, as defined below, when all users cannot launch, login, search or save primary data in the Tyler Software. Downtime does not include those instances in which only a Defect is present. Emergency Maintenance: (1) maintenance that is required to patch a critical security vulnerability; (2) maintenance that is required to prevent an imminent outage of Service Availability; or (3) maintenance that is mutually agreed upon in writing by Tyler and the Client. Planned Downtime.' Downtime that occurs during a Standard or Emergency Maintenance window. Service Availability: The total number of minutes in a calendar quarter that the Tyler Software is capable of receiving, processing, and responding to requests, excluding Planned Downtime, Client Error Incidents, denial of service attacks and Force Majeure. Standard Maintenance: Routine maintenance to the Tyler Software and infrastructure. Standard Maintenance is limited to five (5) hours per week. III. Service Availability a. Your Responsibilities Whenever you experience Downtime,you must make a support call according to the procedures outlined in the Support Call Process. You will receive a support case number. b. Our Responsibilities When our support team receives a call from you that Downtime has occurred or is occurring,we will work with you to identify the cause of the Downtime (including whether it may be the result of Planned •�'•• tyler tustmologles Exhibit C Downtime, a Client Error Incident, Denial of Service attack or Force Majeure). We will also work with you to resume normal operations. c, Client Relief Our targeted Attainment Goal is 100%. You may be entitled to credits as indicated in the Client Relief Schedule found below. Your relief credit is calculated as a percentage of the SaaS fees paid for the calendar quarter. In order to receive relief credits, you must submit a request through one of the channels listed in our Support Call Process within fifteen days(15)of the end of the applicable quarter. We will respond to your relief request within thirty(30) day(s) of receipt. The total credits confirmed by us will be applied to the SaaS Fee for the next billing cycle. Issuing of such credit does not relieve us of our obligations under the Agreement to correct the problem which created the service interruption. Client Relief Schedule Actual Attainment Client Relief .. ... .. 1. Rernedialaction will •. taken •• 4.. •: 1'. 'i * Notwithstanding language in the Agreement to the contrary, Recovery Point Objective is one (1) hour. IV. Maintenance Notifications We perform Standard Maintenance during limited windows that are historically known to be reliably low-traffic times. If and when maintenance is predicted to occur during periods of higher traffic,we will provide advance notice of those windows and will coordinate to the greatest extent possible with you. Not all maintenance activities will cause application unavailability. However, if Tyler anticipates that activities during a Standard or Emergency Maintenance window may make the Tyler Software unavailable, we will provide advance notice, as reasonably practicable that the Tyler Software will be unavailable during the maintenance window. '•ti• tyler • technologies. 2 Exhibit C Schedule 1 • •••• % tyler • . • • technologies Exhibit C Schedule 1 Support Call Process Support Channels Tyler Technologies, Inc. provides the following channels of software support for authorized users*: (1) On-line submission (portal)—for less urgent and functionality-based questions, users may create support incidents through the Tyler Customer Portal available at the Tyler Technologies website. A built-in Answer Panel provides users with resolutions to most"how-to" and configuration- based questions through a simplified search interface with machine learning, potentially eliminating the need to submit the support case. (2) Email—for less urgent situations, users may submit emails directly to the software support group. (3) Telephone—for urgent or complex questions, users receive toll-free, telephone software support. *Channel availability may be limited for certain applications. Support Resources A number of additional resources are available to provide a comprehensive and complete support experience: (1) Tyler Website—www.tylertech.com—for accessing client tools, documentation, and other information including support contact information. (2) Tyler Search -a knowledge based search engine that lets you search multiple sources simultaneously to find the answers you need, 24x7. (3) Tyler Community—provides a venue for all Tyler clients with current maintenance agreements to collaborate with one another, share best practices and resources, and access documentation. (4) Tyler University—online training courses on Tyler products. Support Availability Tyler Technologies support is available during the local business hours of 8 AM to 5 PM (Monday— Friday) across four US time zones (Pacific, Mountain, Central and Eastern).Tyler's holiday schedule is outlined below.There will be no support coverage on these days. New Year's Day Labor Day Martin Luther King,Jr. Day Thanksgiving Day Memorial Day Day after Thanksgiving Independence Day Christmas Day For support teams that provide after-hours service, we will provide you with procedures for contacting support staff after normal business hours for reporting Priority Level 1 Defects only. Upon receipt of ••°°• tyler sss •• Ir:CiirOluik5 1 Exhibit C Schedule 1 such a Defect notification, we will use commercially reasonable efforts to meet the resolution targets set forth below. We will also make commercially reasonable efforts to be available for one pre-scheduled Saturday of each month to assist your IT staff with applying patches and release upgrades, as well as consulting with them on server maintenance and configuration of the Tyler Software environment. Incident Handling Incident Tracking Every support incident is logged into Tyler's Customer Relationship Management System and given a unique case number. This system tracks the history of each incident.The case number is used to track and reference open issues when clients contact support. Clients may track incidents, using the case number, through Tyler's Customer Portal or by calling software support directly. Incident Priority Each incident is assigned a priority level, which corresponds to the Client's needs.Tyler and the Client will reasonably set the priority of the incident per the chart below.This chart is not intended to address every type of support incident, and certain "characteristics" may or may not apply depending on whether the Tyler software has been deployed on customer infrastructure or the Tyler cloud.The goal is to help guide the Client towards clearly understanding and communicating the importance of the issue and to describe generally expected response and resolution targets in the production environment only. References to a "confirmed support incident" mean that Tyler and the Client have successfully validated the reported Defect/support incident. Priority Characteristics of Support Incident Resolution Targets* Level Support incident that causes (a) Tyler shall provide an initial response to Priority Level complete application failure or 1 incidents within one (1) business hour of receipt of application unavailability; (b) the incident. Once the incident has been confirmed, 1 application failure or unavailability in Tyler shall use commercially reasonable efforts to Critical one or more of the client's remote resolve such support incidents or provide a location; or(c) systemic loss of circumvention procedure within one (1) business multiple essential system functions. day. For non-hosted customers,Tyler's responsibility for lost or corrupted data is limited to assisting the Client in restoring its last available database. ••.,:m4 tyler 2 Exhibit C Schedule 1 Priority Characteristics of Support Incident Resolution Targets' Level Support incident that causes (a) Tyler shall provide an initial response to Priority Level repeated, consistent failure of 2 incidents within four (4) business hours of receipt of essential functionality affecting more the incident. Once the incident has been confirmed, than one user or(b) loss or corruption Tyler shall use commercially reasonable efforts to 2 of data. resolve such support incidents or provide a High circumvention procedure within ten (10) business days. For non-hosted customers,Tyler's responsibility for loss or corrupted data is limited to assisting the Client in restoring its last available database. Priority Level 1 incident with an Tyler shall provide an initial response to Priority Level existing circumvention procedure,or 3 incidents within one (1) business day of receipt of a Priority Level 2 incident that affects the incident. Once the incident has been confirmed, only one user or for which there is an Tyler shall use commercially reasonable efforts to 3 existing circumvention procedure. resolve such support incidents without the need for a Medium circumvention procedure with the next published maintenance update or service pack, which shall occur at least quarterly. For non-hosted customers, Tyler's responsibility for lost or corrupted data is limited to assisting the Client in restoring its last available database. Support incident that causes failure of Tyler shall provide an initial response to Priority Level 4 non-essential functionality or a 4 incidents within two (2) business days of receipt of cosmetic or other issue that does not the incident. Once the incident has been confirmed, Non qualify as any other Priority Level. Tyler shall use commercially reasonable efforts to critical resolve such support incidents, as well as cosmetic issues, with a future version release. *Response and Resolution Targets may differ by product or business need Incident Escalation If Tyler is unable to resolve any priority level 1 or 2 defect as listed above or the priority of an issue has elevated since initiation,you may escalate the incident to the appropriate resource, as outlined by each product support team. The corresponding resource will meet with you and any Tyler staff to establish a mutually agreeable plan for addressing the defect. Remote Support Tool Some support calls may require further analysis of the Client's database, processes or setup to diagnose a problem or to assist with a question.Tyler will, at its discretion, use an industry-standard remote support tool.Tyler's support team must have the ability to quickly connect to the Client's system and view the site's setup, diagnose problems, or assist with screen navigation. More information about the remote support tool Tyler uses is available upon request. ••:S tyler .• le[I11x1Ya�reS 3 Exhibit D • .,.•.• tyler •• technologies Exhibit D Third Party Terms •� ;�. tyler . lechnaiugies 1 Exhibit D Schedule 1 • is4 tyler •� technologies Exhibit D Schedule 1 Hyperlinked Terms ThinPrint Terms. Your use of Tyler Forms software and forms is subject to the End User License Agreement terms for ThinPrint Engine, ThinPrint License Server, and Connected Gateway found here: https://www.thinprint.com/en/legal-notes/eula/. By signing a Tyler Agreement or Order Form, or accessing, installing, or using Tyler Forms software or forms, you agree that you have read, understood, and agree to such terms. ••°° tyler 1 Exhibit D Schedule 2 • ••••••• tyler • • technologies Exhibit D Schedule 2 DocOrigin Terms REMAINDER OF PAGE INTENTIONALLY LEFT BLANK -45 tyler • terhFmWgie� 1 Exhibit D Schedule 2 ATTENTION: THE SOFTWARE PROVIDED UNDER THIS AGREEMENT IS BEING LICENSED TO YOU BY ECLIPSE CORPORATION WSL, INC. (Eclipse Corporation) AND IS NOT BEING SOLD. THiS SOFTWARE IS PROVIDED UNDER THE FOLLOWING AGREEMENT THAT SPECIFIES WHAT YOU MAY DO WITH THE SOFTWARE AND CONTAINS IMPORTANT LIMITATIONS ON REPRESENTATIONS. WARRANTIES, CONDITIONS, REMEDIES,AND LIABILITIES. cOrirlin SOFTWARE LICENSE IMPORTANT-READ CAREFULLY: This End-User License Agreement ("Agreement' or -EULA") is a legal agreement between you (either an individual person or a single legal entity, who will be referred to in this EULA as 'You")and Eclipse Corporation WSL,Inc_ referred to in this EULA as Eclipse Corporation,for the DocOrigin software product that accompanies this EULA"including any associated media.printed materials and electronic documentation (the"Software")_ The Software also encompasses any software updates, add-on components,web services andior supplements that may be provided to you or made available to you after the date you obtain the initial copy of the Software to the extent that such items are not accompanied by a separate license agreement or terms of use. If you receive the Software under separate terms from your distributor. those terms will take precedence over any conflicting terms of this EULA. By installing, copying, downloading,accessing or otherwise using the Software, you agree to be bound by the terms of this EULA. If you do not agree to the terms of this EULA, do not install,access or use the Software: instead, you should remove the Software from all systems and receive a full refund. IF YOU ARE AN AGENT OR EMPLOYEE OF ANOTHER ENTITY YOU REPRESENT AND WARRANT THAT (I} THE INDIVIDUAL ACCEPTING THIS AGREEMENT IS DULY AUTHORIZED TO ACCEPT THIS AGREEMENT ON SUCH ENTITY'S BEHALF AND TO BIND SUCH ENTITY, AND (II} SUCH ENTITY HAS FULL POWER, CORPORATE OR OTHERWISE, TO ENTER INTO THIS AGREEMENT AND PERFORM ITS OBLIGATIONS HEREUNDER_ 1. LICENSE TERMS 1.1 In this Agreement a License Key'means any license key,activation code,or similar installation,access or usage control codes, including serial numbers digitally created and or provided by Eclipse Corporation,designed to provide unlocked access to the Software and its functionality. 1.2 Evaluation License_ Subieot to all of the terms and conditions of this Agreement, Eclipse Corporation grants You a limited, royalty-free, non-exclusive, non-transferable license to download and install a copy of the Software from wwAw.doco•rigin_com on a single machine and! use it on a royalty-free basis for no more than 120 days from the date of installation I'1Nme"Evaluation Period"}. You may use the Software during the Evaluation Period solely for the purpose of testing and evaluating it to determine if You wish to obtain a commercial, production license for the Software. This evaluation license grant will automatically end on expiry of the Evaluation Period and you acknowledge and agree that Eclipse Corporation will be under no obligation to renew or extend the Evaluation Period. If you wish to continue using the Software You may,on payment of the applicable fees, upgrade to a fulll license (as further described in section 1.3 below)on the terms of this Agreement and will be issued with a License Key for the same_ If you do not wish to continue to license the Software after expiry of the Evaluation Period,tthen You agree to comply with the termination obligations set out in section 17.31 of this Agreement. For greater certainty,any document generated by you under an evaluation license wil!I have a 'spoiler or watermark on the output document_ Documents generated by DocOrigin software that has a valid license key file also installed will not have the 'spoiler produced. You are not permitted to remove the watermark or"spoiler from documents generated using the software under an evaluation license. 1.3 Development and Testing Licenses_ Development and testing licenses are available for purchase through authorized distributors and reselllers of Eclipse Corporation only. Subiect to all of the terms and conditions of this Agreement, Eclipse Corporation grants You, a perpetual (subject to termination by Eclipse Corporation due to your breach of the terms of this Agreement), non-exclusive, non-transferable,worldwide ty[er 2 Exhibit D Schedule 2 non-sub license able license to download and install a copy of the Software from www.docorigirr.Oom on a single machine and use for development and testing to create collateral deployable to Your production systems)_ You are not entitled to use a development and testing license for live production purposes. 1.4 Production licenses. Production licenses are available for purchase through authorized distributors and resellers of Eclipse Corporation only. Subject to all of the terms and conditions of this Agreement. Eclipse Corporation grants You, a perpetual(subject to termination by Eclipse Corporation due to your breach of the terms of this Agreement),non-exclusive, non-transferable.worldwide non-sub license able license to use the Software in accordance with the license type purchased by you as set out on your purchase order as further described below. For greatercertainty, unless otherwise agreed in a purchase order concluded with an approved distributor of the Software, and approved by Eclipse Corporation, the default license to the Software is a per-CPU license as described in A_ below: A. Per-CPU,The total number of CPUs on a computer used to operate the Software may not exceed the licensed quantity of CPUs. For purposes of this license metric: (a) CPUs may contain more than one processing core, each group of two (2) processing cores is consider one i,1) CPU_, and any remaining unpaired processing core, will be deemed a CPU_ (b) all CPUs on a computer on which the Software is installed shall be deemed to operate the Software unless You configure that. computer(using a reliable and verifiable means of hardware or software partitioning such that the total number off CPUs that actually operate the Software is Less than the total number on that computer_ Virtual Machines ("VMS") are considered as a server. Installing and configuring the software on multiple VM's requires one license per VM server. An enterprise license is available upon request.Pricing varies based on the size of the company. B. Per-Document. This is defined as a fee per document based on the total number of documents generated annually by merging data with a template created by the Software. The combined data and template produce documents of one or more pages. A document may contain 1 or more pages_ For instance, a batch of invoices for 260 customers may contain 1, 'l0 pages„ this will be counted as 250 documents which should correspond to 25D invoices_ C. Per-Surface_This is defined as a fee per surface based on the total number of surfaces generated annually by merging data with a template created by the Software. The combined data and template produce documents of one or more pages, the pages may be printed one side one surface} or duplexed (2 surfaces). The documents may be rendered to a computer file (i.e. PDF), each page placed in the Mile is considered a surface. A document may contain 1 or more surfaces_ For instance,. a bab:h of invoices for 25C customers may contain 5110 pages duplexed, this will be counted as 1000 surfaces. 1.5 Disaster Recovery License. You may request a Disaster Recovery license of the Software for each production license You have purchased as a faiilover in the event of loss of use of the production server(s). This license is for disaster recovery purposes only and under no circumstance may the disaster recovery liicense be used for production simultaneously with a production license with which it is paired. 1.G Backup Copies_ After installation of the Software pursuant to this. EULA, you may store a copy of the installation files for the Software solely for backup or archival purposes. Except as expressly provided in this EU:LA, you may not otherwise make copies of the Software or the printed materials accompanying the Software. 1.7 Third-Party Software License Rights. If a separate License agreement pertaining to an item of third-party software is: delivered to You with the Software.included in the Software download package„or referenced in any material that is provided with the Software„then such separate license agreement shall govern Your use of that item ar version of Third-Party Software. Your rights in respect to any third-party software, third-party data, third-party software or other third-party content provided with the Softwva.re shall be limited to those rights necessary to operate the Software as permitted by this Agreement. No other rights in the Software or third-party software are granted to You. ••: a• Veer 3 Exhibit D Schedule 2 2. LICENSE RESTRICTIONS Any copies of the Software shall include all trademarks,copyright notices, restricted rights legends, proprietary markings and the like exactly as they appear on the copy of the Software originally provided to You. You may not remove or alter any copyright, trademark and!or proprietary notices marked on any part of the Software or related documentation and must reproduce all such notices on all authorized copies of the Software and related documentation. You shall not sublicense,distribute or otherwise make the Software available to any third party (including, without limitation, any contractor, franchisee, agent or dealer), without first obtaining the written agreement of(a) Eclipse Corporation to that use, and (b) such third party to comply with this A.greement.. You further agree not to(i)rent, lease,sell, sublicense,assign,or otherwise transfer the Software to anyone else; (i:i) directly or indirectly use the Software or any inforrnation about the Software in the development of any software that is competitive with the Software., or(iiii) use the Software to operate or as a part of a time-sharing service, outsourcing service, service bureau. application service provider or managed service provider offering_ You further agree not to reverse engineer,decompile,or disassemble the Software. 3. UPDATES,MAINTENANCE AND SUPPORT 3.1 During the validity period of Your License Key,You will be entitled to download the latest version of the Software from the DocOrigin website wiivw_docorigin.com. Use of any updates provided to You shall be governed by the terms and conditions of this Agreement. Eclipse Corporation reserves the right at any lime Ito not release or to discontinue release of any Software and to alter prices, features, specifications,capabilities,functions, licensing terms,release dates,general availability or other characteristics of the Software. 3.2 On expiry of your maintenance and support contract, you will have the'right to continue using the current version(s)of the Software which you downloaded prior to the date of expiry of your License Key. However,you will need to renew maintenance and support in order to receive a new License Key that will unlock the more current wersion(s) of the Software, For greater certainty, if you attempt to use an expired License Key to download the latest version of the Software, the Software will revert to being a locked, evaluation copy of that version of the Software. 4_ INTELLECTUAL PROPERTY RIGHTS. This EULA does not grant you any rights in connection with any trademarks or service marks of Eclipse Corporation or DocOrigin. Ali title and intellectual property rights in and to the Software, the accompanying printed materials, and any copies of the Software are owned by Eclipse Corporation or its suppliers. All title and intellectual properly rights in and to the content that is not contained in the Software, but may be accessed through use of the Software,is the property of tine respective content owners and may be protected by applicable copyright or other intellectual property laws and treaties.This EULA grants you no rights to use such content. if this Software contains documentation that is provided only in electronic form, you may print one copy of such electronic documentation. 5. DISCLAIMER OF WARRANTIES. TO THE GREATEST EXTENT PERMITTED BY LAW„ THE LICENSED SOFTWARE AND TECHNICAL SUPPORT PROVIDED BY ECLIPSE CORPORATION HEREUNDER ARE PROVIDED ON AN "AS IS"BASIS AND THERE ARE NO WARRA#INT➢ES, REPRESENTATIONS OR CONDITIONS, EXPRESS OR IMPLIED, WRITTEN OR. ORAL, ARISING BY STATUTE* OPERATION OF LAW, COURSE OF DEALING, USAGE OF TRADE OR OTHERWISE, REGARDING THEM OR ANY OTHER PRODUCT OR SERVICE PROVIDED UNDER THIS AGREEMENT-OR IN CONNECTION rot ITH THIS AGREEMENT BY ECLIPSE CORPORATION ECLIPSE CORPORATION DISCLAIM ANY IMPLIED WARRANTIES OR CONDITIONS OF QUALITY, MERCHANTABILITY, MERCHANTABLE QUALITY,. DURABILITY„ FITNESS FOR A PARTICULAR PURPOSE AND NON INFRINGEMENT_ ECLIPSE CORPORATION DOES NOT REPRESENT OR WARRANT THAT THE SOFTWARE SHALL MEET ANY OR ALL OF YOUR PARTICULAR REQUIREMENTS,THAT THE SOFTWARE WILL OPERATE ERROR-FREE OR UNINTERRUPTED OR THAT ALL ERRORS OR DEFECTS IN THE SOFTWARE CAN BE FOUND OR CORRECTED. fro certain purisdicfions,some or all of the provisions in this Section may not be effective or the applicable law may mandate a more extensive warranty in which case the applicable law will prevail over this Agreement. 0 + pp••e"ae Eyler 1•�,9 • luhrokDes 4 Exhibit D Schedule 2 6. INDEMNIFICATION & LIMITATIONS OF LIABILITY. 0.1 Eclipse Corporation shall defend and/or settle at its expense, any claims, actions, allegations or proceedings against You to the extent arising out of or relating to misappropriation or infringement by the Software of any third party's proprietary or intellectual property right ("Claims"). and Eclipse Corporation shall pay all damages finally awarded by a court of competent jurisdiction to such third party against You, or any settlement amounts agreed by Eclipse Corporation; subject to the conditions that, You shall notify Eclipse Corporation promptly of any You Claims, pen-nit Eclipse Corporation to control the defense and settlement of such Claims and assist Eclipse Corporation, at Eclipse Corporation's expense, in defending or settling such Claims. Eclipse Corporation shall not be liable for any settlement amounts entered into by You without Eclipse Corporation's prior written approval. If Eclipse Corporation has reason to believe that it would be subject to an injunction or continuing damages based on the Software,then Eclipse Corporation may(and if Eclipse Corporation or any of its customers or third party software suppliers is subject to an injunction or continuing damages based on the Software), then notwithstanding any other provision in this Agreement. Eclipse Corporation shall be entitled to either modify the Software to make it non-infringing and/or remove the misappropriated material, replace the Software or portion thereof with a service or materials that provide substantially the same functionality or information,or, if neither of the foregoing is commercially practicable, require You to cease using the Software and refund to You (a) a pro rata portion of any one (1)time fees (based on a three(3)year, straight-line depreciation schedule from the date of payment), and (b)any fees that have been pre-paid by You but are unused_ The foregoing notwithstanding, Eclipse Corporation shall have no liability for a claim of infringement or misappropriation to the extent caused by (i)the combination of the Software with any other service. software, data or products not provided or approved by Eclipse Corporation; or(ii)the use of any material provided by You or any end users. (iii)any breach by You of this Agreement.THE FOREGOING IS ECLIPSE CORPORATION'S SOLE AND EXCLUSIVE LIABILITY.AND YOUR SOLE AND EXCLUSIVE REMEDY FOR ANY INFRINGEMENT OR MISAPPROPRIATION OF ANY THIRD-PARTY INTELLECTUAL PROPERTY RIGHTS. TO THE GREATEST EXTENT PERMITTED BY APPLICABLE LAW, IN NO EVENT SHALL ECLIPSE CORPORATION BE LIABLE TO YOU OR ANY OTHER PERSON FOR ANY DIRECT. INDIRECT, INCIDENTAL, SPECIAL, PUNITIVE, EXEMPLARY OR CONSEQUENTIAL DAMAGES WHATSOEVER, INCLUDING WITHOUT LIMITATION, LEGAL EXPENSES, LOSS OF BUSINESS, LOSS OF PROFITS, LOSS OF REVENUE, LOST OR DAMAGED DATA, LOSS OF COMPUTER TIME, COST OF SUBSTITUTE GOODS OR SERVICES. OR FAILURE TO REALIZE EXPECTED SAVINGS OR ANY OTHER COMMERCIAL OR ECONOMIC LOSSES ARISING OUT OF OR IN CONNECTION WITH THIS AGREEMENT, EVEN IF ECLIPSE CORPORATION HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH LOSS OR DAMAGES, OR SUCH LOSSES OR DAMAGES ARE FORESEEABLE. 8.2 THE ENTIRE LIABILITY OF ECLIPSE CORPORATION AND YOUR EXCLUSIVE REMEDY WITH RESPECT TO THE SOFTWARE AND TECHNICAL SUPPORT AND ANY OTHER PRODUCTS OR SERVICES SUPPLIED BY ECLIPSE CORPORATION IN CONNECTION WITH THIS AGREEMENT FOR DAMAGES FOR ANY CAUSE AND REGARDLESS OF THE CAUSE OF ACTION, WHETHER IN CONTRACT OR IN TORT, INCLUDING FUNDAMENTAL BREACH OR NEGLIGENCE, WILL BE LIMITED IN THE AGGREGATE TO THE AMOUNTS PAID BY YOU FOR THE SOFTWARE, TECHNICAL SUPPORT OR SERVICES GIVING RISE TO THE CLAIM. 8.3 THE DISCLAIMER OF REPRESENTATIONS, WARRANTIES AND CONDITIONS AND LIMITATION OF LIABILITY CONSTITUTE AN ESSENTIAL PART OF THIS AGREEMENT. YOU ACKNOWLEDGE THAT BUT FOR THE DISCLAIMER OF REPRESENTATIONS, WARRANTIES AND CONDITIONS AND LIMITATION OF LIABILITY, NEITh-IER ECLIPSE CORPORATION NOR ANY OF ITS LICENSORS OR SUPPLIERS WOULD GRANT THE RIGHTS GRANTED IN THIS AGREEMENT. 7. TERM AND TERMINATION 7.1 The term of this Agreement will begin on download of the Software and, in respect of an Evaluation License. shall continue for the Evaluation Period, and in respect of all other license types defined in Section 1. shall continue for as long as You use the Software,unless earlier terminated sooner under this section 7. 7.2 Eclipse Corporation may terminate this Agreement in the event of any breach by You if such breach has not been cured within thirty(30)days of notice to You. No termination of this Agreement will entitle You to a refund of any amounts paid by You to Eclipse Corporation or its applicable distributor or reseller or affect any obligations You may have to pay any outstanding amounts owing to Eclipse Corporation or its distributor. ••:•:a tyler 5 Exhibit D Schedule 2 7.3 Your rights to use the Software will immediately terminate upon termination or expiration of this Agreement Within thirty (30)days of termination or expiration of this Agreement, You shall purge all Software and all copies thereof from all computer systems and storage devices on which it was stored, and certify such to Eclipse Corporation 8. GENERAL PROVISIONS 9.1 No Waiver. No delay or failure in exercising any right under this Agree-merit„or any partial or single exercise of any right, will constitute a waiver of that right or any other rights under this Agreement. No consent to a breach of any express or implied term set out in this Agreement constitutes consent to any subsequent breach,whether of the same or any other provision_ B.2 Severability. if any provision of this Agreement is, or becomes„ unenforceable, it will be severed from this Agreement and the remainder of this Agreement will remain in full force and effect B.3 Assignment. You may not transfer or assign this Agreement (whether voluntarily, by operation of law, or otherwise) without Eclipse Corporation"s prior written consent. Eclipse Corporation may assign this Agreement at any time without notice.This Agreement is binding upon and will inure to the benefit of both parties, and their respective successors and permitted assigns. 8.4 Governing Law and Venue if You are located in the USA_ This Agreement shall be governed by the laws of the State of Texas if You are located in the USA. No choice of laws rules of any purisdicction shall apply to this Agreement You consent and agree that the courts of the State of Texas shall have jurisdiction over any legal action or proceeding brought by You arising out of or relating to this Agreement, and You consent to the jurisdiction of such courts for any such action or proceeding. 8.5 Governing Law and Venue if You are not located in the USA. This Agreement shalt be governed by the laws of the Province of Ontario in Canada if You are not located in the USA _ No choice of laws rules of any jurisdiction: shall apply to this Agreement. You consent and agree that the courts of the Province of Ontario in Canada shall have jurisdiction over any legal action or proceeding brought by You arising out of or relating to this Agreement,and You consent to the jurisdiction of such courts for any such action or proceeding. .B.6 Entire Agreement. This Agreement is the entire understanding and agreement between You and Eclipse Corporation with respect to the subject matter hereof, and it supersedes all prior negotiations, commitments and understandings, verbal or written, and purchase order issued by You. This Agreement may be amended or otherwise modified by Eclipse Corporation from lime to time and the most recent version of the Agreement will be available on the Eclipse Corporation website www.docorigin.com_ Last Updated:July 22,2017 1 ••°°®° tyler 1• lechrh'Iu$ies 6 Exhibit E • •••••• tyler • technologies Exhibit E Statement of Work See Exhibit E '•:,:a tiller 1 Exhibit G CP ••• ' '> tyler • technologies Exhibit F Tyler's Proposal Tyler's Proposal, dated February 17, 2022, in response to the Client's Request for Proposal for Enterprise Resource Planning (ERP) Software Solution and Professional Services is incorporated herein by reference as if fully set forth herein. [REMAINDER OF PAGE INTENTIONALLY BLANK] ••:;.n tyler Exhibit G 0 ••:ttyler • • technologies Exhibit G Request for Proposals The Client's Request for Proposals for Enterprise Resource Planning (ERP) Software Solution and Professional Services released on or around January 6, 2022, is incorporated herein by reference as if fully set forth herein. [REMAINDER OF PAGE INTENTIONALLY BLANK) •�:;.i. tyler 1 LErI,nIox,$ Exhibit A +wi Quoted By: Jason Cloutier ••.��°� Jr t f I e r Quote Expiration: 07/13/22 • Quote Name: City of Spokane Valley-ERP-Munis • technologies Quote Description: Munis 2022(Updated 7.25.2022) Sales Quotation For: City of Spokane Valley 10210E Sprague Ave Ste 106 Spokane Valley WA 99206-6124 Phone:+1(509)921-1000 Tyler Software and Related Services Year One Description Qty License Hours Module Total Ma'mtenance Financial Management Accounting 1 $52,359.00 176 $0.00 $0.00 Accounts Payable 1 $14,416.00 48 $0,00 $0.00 Bid Management 1 $5,738.00 32 $5,738.00 $0.00 BMl Asset Track Interface 1 $3,409.00 20 $3,409,00 $0.00 Budgeting 1 $14,416.00 64 $0,00 $0.00 Capital Assets 1 $12,009.00 48 $0,00 $0.00 Cash Management 1 $9,163.00 40 $9,163.00 $0.00 Contract Management 1 $5,687.00 32 $5,687.00 $0.00 eProcurement 1 $9,037.00 32 $9,037.00 $0.00 Inventory 1 $11,063.00 52 $11,063.00 $0.00 Project&Grant Accounting 1 $9,840.00 40 $0.00 $0.00 Purchasing 1 $21,450.00 120 $0.00 $0.00 Human Resources Management Human Resources&Talent Management 1 $8,682.00 120 $0.00 $0.00 Payroll w/E55 1 $10,542.00 200 $0.00 $0.00 Recruiting 1 $1,793.00 16 $1,793.00 $0.00 Risk Management 1 $2,106.00 16 $2,106.00 $0.00. Revenue Management 2022-299712-T1F4W0 CONFIDENTIAL Page 1 Accounts Receivable 1 $10,625.00 84 $0.00 $0.00 General Billing 1 $6,882.00 48 $0.00 $0.00 Content Management Content Manager Core 1 $20,118,00 40 $20,118.00 $0,00 Additional Enterprise Forms Processing(including Common Form Set) 1 $10,528.00 0 $10,52s.o0 $0.00 Sub-Total $239,863.00 $78,642.00 $0.00 Less Discount $161,221.00 $0.00 TOTAL $78,642.00 1228 $78,642.00 $0.00 Tyler Annual and Related Services Description QTY Ins,Hours Annual Fee Data Insights Enterprise Analytics and Reporting w Executive Insights 1 88 $16,257.00 Open Finance 1 0 $16,000.00 Financial Management Accounting 1 0 $18,849.00 Accounts Payable 1 0 $5,189.00 Bid Management 1 0 $2,065.00 BMI Asset Track Interface 1 0 $1,948.00 Budgeting 1 0 $5,189.00 Capital Assets 1 0 $4,323.00 • Cash Management 1 0 $3,298.00 Contract Management 1 0 $2,047.00 eProcurement 1 0 $3,253.00 Inventory 1 0 $3,982.00 Project&Grant Accounting 1 0 $3,542.00 Purchasing 1 0 $7,772.00 Human Resources Management Human Resources&Talent Management 1 0 $3,125.00 2022-299712-T1F4W0 CONFIDENTIAL Page 2 Payroll w/ESS 1 0 $3,795.00 Recruiting 1 0 $645.00 Risk Management 1 0 $758.00 Revenue Management Accounts Receivable 1 0 $3,825.00 General Billing 1 0 $2,477.00 Content Management Content Manager Core 1 0 $7,242.00 Additional Enterprise Forms Processing(including Common Form Set) 1 0 $3,790.00 TOTAL: 88 $119,371.00 Professional Services Extended Description Quantity Unit Price Ext Discount Price Maintenance Custom Report Creation-Only Billed if used 80 $200.00 $0.00 $16,000.00 $0.00 Enterprise Forms Processing Configuration 1 $2,000.00 $0.00 $2,000.00 $0.00 Executive Insights Implementation 1 $8,400.00 $0.00 $8,400,00 $0.00 Financials Post Go Live Support-Only Billed If used 80 $200.,00 $0.00 $16,000,00 $0.00 FIR Payroll Post Go Live Support-Only Billed if used 80 $200.00 $0.00 $16,000A0 $0.00 Install Fee-Open Finance 1 $5,600.00 $0.00 $5,600.00 $0.00 Project Management 236 $200.00 $0.00 $47,200.00 $0.00 Conversions-See Detailed Breakdown Below $76,600.00 $0.00 Onsite Implementation 352 $225.00 $0.00 $79,200.00 $0.00 Remote Implementation 964 $200.00 $0.00 $192,800.00 $0.00 TOTAL $459,800.00 $0,00 Summary One Time Fees Recurring Fees 2022-299712-T1F4W0 CONFIDENTIAL Page 3 Total Tyler Software $76,642.00 $0.00 Total Annual $0.00 $119,371,00 Total Tyler Services $459,800.00 $0,00 Total Third-Party Hardware,Software,Services $0.00 $0.00 Summery Total $538,442.00 $119,371.00 Contract Total $657,813.00 Estimated Travel Expenses exd in Contract Total $20,550.00 Unless otherwise Indicated in the contract or amendment thereto,pricing for optional items will be held For six{6)months from the Quote date or the Effective Date of the Contract,whichever is later. Customer Approval: Date: Print Name: P.O.8: Aft Primary values quoted in US Dollars Detailed Breakdown of Conversions(included In Summary Total) Description Qty Unit Price Unit Discount Extended Price Accounting AC Standard COA 1 $2,000.00 $0.00 $2,000.00 Accounts Payable AP-Checks up to 5 years 1 $2,500.00 $0.00 $2,600.00 AP-Invoice up to 5 years 1 $3,400,00 $0.00 $3,400.00 AP Standard Master 1 $1,600.00 $0.00 $1,600.00 Capital Assets CA-History 1 $1,800.00 $0.00 $1,800.00 CA Std Master 1 $3,000.00 $0.00 $3,000.00 General Billing GB-Bills up to 5 years 1 $4,000.00 $0.00 $4,000.00 2022-299712-T1F4W0 CONFIDENTIAL Page 4 GB-Recurring Invoices 1 $2,700.00 $0.00 $2,700.00 GB Std CID 1 $1,500.00 $0.00 $1,500.00 Payroll PR Payroll-Accrual Balances 1 $3,000.00 $0.00 $3,000.00 PR Payroll-Deductions 1 $1,800.00 $0.00 $1,800.00 PR Payroll-Standard 1 $2,000.00 $0.00 $2,000.00 PR Payroll-State Retirement Tables 1 $1,400.00 $0.00 $1,400.00 Professional Services Payroll-Option 3 Accumulators up to 12 years 1 $4,200.00 $0.00 $4,200.00 Accounting Opt 1-Accounting Actuals up to 12 years 1 $6,000.00 $0.00 $6,000.00 Accounting Opt 2-Budgets up to 12 years 1 $6,000.00 $0.00 $6,000.00 Payroll-Option 4 Check History up to 12 years 1 $3,600.00 $0.00 $3,600.00 Payroll-Option 5 Earning/Deduction History up to 12 years 1 $7,500.00 $0.00 $7,500.0D Purchasing and Closed POs 1 $13,500,00 $0.00 $13,500.00 Project&Grant Accounting PG-Actuals up to 3 years 1 $1,500.00 $0.04 $1,500.00 PG-Budgets up to 3 years 1 $1,500.00 $0.00 $1,500.00 PGA Standard 1 $2,000.0D $0.00 $2,000.00 TOTAL $76,600.00 Optional Tyler Annual and Related Services ❑escrl•Uon _ _ 4ry Imp.Hours Annual Fee Civic Services My Civic 1 0 $10,000.00 Recurring Services Managed Detection&Response 1 0 $22,000.00 2022-299712-T1F4W0 CONFIDENTIAL Page 5 TOTAL; 0 $32,000.00 Optional Professional Services Description quantity Unit Price Ext.Discount Extended Price Maintenance Install Fee-Managed Detection&Response 1 $1,000.00 $0.00 $1,000.00 $0.00 TOTAL $1,000.00 $0.00 Optional 3rd Party Hardware,Software and Services Unit Unit Discount Unit Maint/SaaS Total Description Qty Unit Price _ Total Price Maint/SaaS Discount Maint/SaaS Pattern Stream Automated Document System- Implementation 48 $185.00 $0.00 $8,880.00 $0.00 $0.00 $0.00 Pattern Stream Automated Document System- SaaS 1 $0.00 $0.00 $0.00 $16,740.00 $0.00 $16,740.00 TOTAL $8,880.00 $16,740.00 Tyler Software Discount Detail{Excludes Optional Products) Liense Maintenance Year One Maint Year One Maint Description License Discount License Net Basis Discount Net Financial Management Accounting $52,359.00 $52,359.00 $0.00 $0.00 $0.00 $0.00 Accounts Payable $14,416.00 $14,416.00 $0.00 $0.00 $0.00 $0.00 Bid Management $5,738.00 $0.00 $5,738.00 $0.00 $0.00 $0.00 BMI Asset Track Interface $3,409.00 $0.00 $3,409.00 $0.00 $0.00 $0.00 Budgeting $14,416.00 $14,416.00 $0.00 $0.00 $0.00 $0.00 2022-299712-T1F4W0 CONFIDENTIAL Page 6 Capital Assets $12,009.00 $12,009.00 $0.00 $0.00 $0.00 $0.00 Cash Management $9,163.00 $0.00 $9,163.00 $0.00 $0.00 $0.00 contract Management $5,687.00 $0.00 $5,687.00 $0.00 $0.00 $0.00 eProcurement $9,037.00 $0.00 $9,037.00 $0.00 $0.00 $0.00 Inventory $11,063.00 $0.00 $11,083.00 $0.00 $0.00 $0.00 Project&Grant Accounting $9,840.00 $9,840.00 $0,00 $0.00 $0.00 $0.00 Purchasing $21,450.00 $21,450.00 $0.00 $0.00 $0.00 $0.00 Human Resources Management Human Resources&Talent Management $8,682.00 $8,682.00 $0.00 $0.00 $0.00 $0.00 Payroll w/ESS $10,542.00 $10,542.00 $0.00 $0.00 $0.00 $0.00 Recruiting $1,793.00 $0.00 $1,793.00 $0.00 $0,00 $0.00 Risk Management $2,106.00 $0.00 $2,106.00 $0.00 $0.00 $0.00 Revenue Management Accounts Receivable $10,625.00 $10,625.00 $0.00 $0.00 $0.00 $0.00 General Billing $6,882.00 $6,882.00 $0.00 $0,00 $0.00 $0.00 Content Management Content Manager Core $20,118.00 $0.00 $20,118.00 $0,00 $0.00 $0.00 Additional Enterprise Forms Processing (including Common Form Set) $10,528.00 $0.00 $10,528.00 $0.90 $0.00 $0.00 TOTAL $239,863.00 $161,221.00 $78,642.00 $0.00 $0.00 $0.00 Comments Tyler's quote contains estimates of the amount of services needed,based on our preliminary understanding of the scope,level of engagement, and timeline as defined in the Statement of Work(SOW)for your project.The actual amount of services required may vary,based on these factors. Tyler's pricing is based on the scope of proposed products and services contracted from Tyler.Should portions of the scope of products or services be altered by the Client,Tyler reserves the right to adjust prices for the remaining scope accordingly. 2022-299712-T1F4W0 CONFIDENTIAL Page 7 Unless otherwise noted,prices submitted In the quote do not include travel expenses incurred In accordance with Tyler's then-current Business Travel Policy. Tyler's prices do not include applicable local,city or federal sales,use excise,personal property or other similar taxes or duties,which you are responsible for determining and remitting.Installations are completed remotely but can be done onsite upon request at an additional cost. In the event Client cancels services less than two(2)weeks In advance,Client is liable to Tyler for(I)all non-refundable expenses Incurred by Tyler on Client's behalf;and(il)daily fees associated with the cancelled services If Tyler is unable to re-assign Its personnel. The implementation Hours included in this quote assume a work split effort of 70%Client and 30%Tyler. Implementation Hours are scheduled and delivered in four(4)or eight(8)hour increments. Tyler provides onsite training for a maximum of 12 people per class.In the event that more than 12 users wish to participate in a training class or more than one occurrence of a class is needed,Tyler will either provide additional days at then-current rates for training or Tyler will utilize a Train-the-Trainer approach whereby the client designated attendees of the Initial training can thereafter train the remaining users. As a new Tyler client,you are entitled to a 14-day or a 30-day trial of the Managed Detection and Response cybersecurity service.Please reference https://www.tylertech.com/services/tyler-detect for more information on the service and contact CybersecuritySales@tyiertech.com r' to initiate the trial. Tyler currently supports the following identity providers(Id P's)for use with Tyler back-office solutions:Microsoft Active Directory through Azure AD,ADFS or Okta AD agent,Google Cloud Identity,okta,and Identity Automation Rapidldentity,Any requirement by you to use an IdP not supported by Tyler will require additional costs,available upon request. Tyler Content Manager SF Includes up to 1T0 of storage.Should additional storage be needed it maybe purchased as needed at an annual fee of $5,000 per TB. Financial library includes:standard AP check,standard EFT/ACH,standard Purchase order,standard Contract,1099M,1099INT,1099S,1099NEC and 1099G. General Billing library includes:standard invoice,standard statement,standard general billing receipt and standard miscellaneous receipt. Personnel Actions Forms Library Includes:standard Personnel Action form-New and standard Personnel Action Form-Change. 2022-299712-T1F4W0 CONFIDENTIAL Page 8 Payroll library includes:standard PR check,standard direct deposit,standard vendor from payroll check,standard vendor from payroll direct deposit,W2,W2c,ACA 1095B,ACA 1095C and 1099 R. Standard Project Management responsibilities Include project plan creation,initial stakeholder presentation,bi-weekly status calls,updating of project plan task statuses,and go-live planning activities. In the event Client acquires from Tyler any edition of Content Manager software other than Enterprise Edition,the license for Content Manager is restricted to use with Tyler applications only.If Client wishes to use Content Manager software with non-Tyler applications,Client must purchase or upgrade to Content Manager Enterprise Edition. Tyler's form library prices are based on the actual form quantities listed,and assume the forms will be provided according to the standard Enterprise ERP form template.Any forms In addition to the quoted amounts and types,including custom forms or forms that otherwise require custom programming,are subject to an additional fee.Please also note that use of the Tyler Forms functionality requires the use of approved printers as well.You may contactTyler's support team for the most current list of approved printers.Any forms included in this quote are based on the standard form templates provided.Custom forms,additional forms arid any custom programming are subject to additional fees not included in this quote.The additional fees would be quoted at the time of request,generally during the implementation of the forms.Please note that the form solution provided requires the use of approved printers.You may contact Tyler's support team for the most current list of approved printers. Your rights,and the rights of any of your end users,to use Tyler's Data&Insights SaaS Services,or certain Tyler solutions which include Tyler's Data&Insights data platform,are subject to the Terms of services,available at https://www.tylertech.com/terms/socrata-sass-services-terms- of-service.By signing this sales quotation,or accessing,installing,or using any of the Tyler solutions listed at the linked terms,you certify that you have reviewed,understand,and agree to said terms. For the avoidance of doubt,Managed Detection&Response is a subscription service,not SaaS.Notwithstanding the foregoing language, payment of annual subscription fees for Managed Detection&Response commence on the availability of the service.Managed Detection& Response services will renew automatically for additional one(1)year terms,and subsequent subscription fees are due annually in advance on the anniversary of the availability date at our then-current rates.Pricing is based on client's current network size as defined by their entity size. Arty material Increases of network size may result in additional fees being assessed for the Managed Detection&Response service upon renewal.The quoted Managed Detection&Response amount does not include monitoring of student devices nor analysis of student network traffic.Tyler can quote an additional fee for these services. The SaaS fees for product that are not named users are based on 50 concurrent users.Should the number of concurrent users be exceeded, Tyler reserves the right to re-negotiate the SaaS fees based upon any resulting changes in the pricing categories 2022-299712-T1 F4W0 CONFIDENTIAL Page 9 Exhibit E Page 1 of$s • ••; ••�••• t I • ,„,,,IDtoi;iCCS City of Spokane Valley, WA SOW from Tyler Technologies, Inc. 6/9/2022 Presented to: 10210 E Sprague Ave Ste 106 Spokane Valley, WA 99206-6124 Contact: Rich Boven Email: richard.boven@tylertech.com One Tyler Drive,Yarmouth, ME 04096 1 Table of Contents PART 1: EXECUTIVE SUMMARY 1 1. Project Overview 1 1.1 introduction 1 1.2 Project Goals 1 1.3 Methodology 2 PART 2: PROJECT FOUNDATION 4 Z. Project Governance 4 3. Project Scope Control 5 3.1 Managing Scope and Project Change 5 3.2 Change Control 5 3.3 Change Request Management 5 4. Acceptance Process 7 5. Roles and Responsibilities 8 5.1 Tyler Roles & Responsibilities 8 5.1.1 Tyler Executive Manager.... 8 5.1.2 Tyler Implementation Manager 8 5.1.3 Tyler Project Manager 9 5.1.4 Tyler Implementation Consultant 10 5.1.5 Tyler Sales 10 5.1.6 Tyler Technical Services 10 5.2 City Roles & Responsibilities 10 5.2,1 City Executive Sponsor 10 5.2.2 City Steering Committee .. 11 5.2.3 City Project Manager 11 5.2.4 City Functional Leads 13 5.2.5 City Power Users 13 5.2.6 City End Users 14 5.2.7 City Technical Lead 14 5.2.8 City Change Management Lead 14 PART 3: PROJECT PLAN 16 6. Project Stages 16 6.1 Initiate and Plan 17 6.1.1 Initial Coordination 17 6.1.2 Project/Phase Planning 18 City of Spokane Volley, WA Tyler Technologies, Inc. Page f i i `0: 6.1.3 Infrastructure Planning 19 6.1.4 Stakeholder Meeting 20 6.1.5 Intentionally left blank. 21 6.1.6 Control Point 1: initiate & Plan Stage Acceptance 21 6.2 Assess & Define 22 6.2.1 Solution Orientation 22 6,2.2 Current & Future State Analysis 23 6,2,3 Conversion Assessment 24 6.2.4 Intentionally left blank. 25 6.2.5 Intentionally left blank. 25 6.2.6 Control Point 2: Assess & Define Stage Acceptance 25 6.3 Prepare Solution 25 6.3.1 Initial System Deployment 26 6.3.2 Configuration 27 6.3.3 Process Refinement 28 6.3.4 Conversion Delivery 29 6.3.5 Intentionally left blank. 31 6.3.6 Intentionally left blank. 31 6.3.7 Control Point 3: Prepare Solution Stage Acceptance 31 6.4 Production Readiness 32 6.4.1 Solution Validation 32 6.4.2 Go-Live Readiness 33 6.4.3 End User Training 34 6.4.4 Control Point 4: Production Readiness Stage Acceptance 35 6.5 Production 35 6.5.1 Go-Live 35 6.5.2 Transition to Client Services • 37 6.5.3 Post Go-Live Activities 38 6.5.4 Control Point 5: Production Stage Acceptance 39 6.6 Close 39 6.6.1 Phase Closeout 39 6.6.2 Project Closeout 40 6.6.3 Control Point 6: Close Stage Acceptance 41 7. General Assumptions 42 7.1 Project 42 7.2 Organizational Change Management 42 7.3 Resources and Scheduling 42 7.4 Data 43 7.5 Facilities 44 8. Glossary 45 PART 4: APPENDICES 48 City of Spokane Valley, WA Tyler Technologies, Inc. Page 1 ii • •�: • • ••0.0 - - -- — — - 9. Conversion 48 9.1 Enterprise ERP Conversion Summary 48 9.1.1 Accounting COA ...48 9.1.2 Accounting Actuals 48 9.1.3 Accounting- Budgets 48 9.1.4 Accounts Payable Master 48 9.1.5 Accounts Payable - Checks 48 9.1.6 Accounts Payable - Invoices 48 9.1.7 Capital Assets Master 48 9.1.8 Purchase Orders 49 9.1.9 Project Grant Accounting 49 9.1.10 Project Grant Accounting-Actuals 49 9.1.11 Project Grant Accounting—Budget 49 9.1.12 General Billing CID 49 9.1.13 General Billing Recurringinvoices 49 9.1.14 General Billing—Bills 49 9.1.15 Payroll 49 9.1,16 Payroll —Accrual Balances 49 9.1.17 Payroll - Deductions 50 9.1.18 Payroll—State Retirement Tables 50 9.1.19 Payroll—Accumulators SO 9,1,20 Payroll—Check History 50 9,1,21 Payroll— Earning/Deduction Hist, 50 10. Additional Appendices 1 10.1 Intentionally left blank. 1 11. Project Timeline 4 11.1 ERP Project Timeline 4 11.2 Intentionally left blank. 5 City of Spokane Valley, WA Tyler Technologies, lnc. Page / iir • +�: Part 1 : Executive Summary 1. Project Overview 1.1 Introduction Tyler Technologies ("Tyler") is the largest and most established provider of integrated software and technology services focused solely on the public sector.Tyler's end-to-end solutions empower public sector entities including local, state, provincial and federal government,to operate more efficiently and connect more transparently with their constituents and with each other. By connecting data and processes across disparate systems,Tyler's solutions transform how clients gain actionable insights that solve problems in their communities. 1.2 Project Goals This Statement of Work ("SOW") documents the methodology, implementation stages, activities, and roles and responsibilities, and project scope listed in the Investment Summary of the Agreement between Tyler and the City of Spokane Valley, Washington ("City") (collectively the "Project"). The overall goals of the project are to: ■ Successfully implement the contracted scope on time and on budget ■ Increase operational efficiencies and empower users to be more productive ■ Improve accessibility and responsiveness to external and internal customer needs • Overcome current challenges and meet future goals, including but not limited to: o The current environment does not have a document repository. Many files are stored onsite in file cabinets that regularly need to be accessed. o Many current workflows are manual processes and are completed outside the system with manual efforts.This includes manually directed emails, fillable PDFs through shared folders and/or manually directed emails, or paper forms. o The current system lacks key reporting capabilities, making it difficult to monitor metrics and forcing staff to rely on other methods for tracking including the use of custom in- house reporting or MS Excel spreadsheets. o The system is not intuitive, especially for novice and infrequent users. Non-finance/HR staff navigate multiple screens to complete tasks and note the system is difficult to use without extensive training or guidance from other department staff. o Duplication and manual entry is causing business inefficiencies.The lack of integration between systems has resulted in staff entering information in multiple systems(i.e., staff entering data into the recruiting system followed by an entry in the Eden system). o There are few integration points between systems. City of Spokone Valley, WA Tyler Technologies, Inc. Page J 1 . • : 1.3 Methodology This is accomplished by the City and Tyler working as a partnership and Tyler utilizing its depth of implementation experience. While each Project is unique, all will follow Tyler's six-stage methodology. Each of the six stages is comprised of multiple work packages, and each work package includes a narrative description, objectives, tasks, inputs, outputs/deliverables, assumptions, and a responsibility matrix. Tailored specifically for Tyler's public sector clients, the project methodology contains Stage Acceptance Control Points throughout each Phase to ensure adherence to scope, budget, timeline controls, effective communications, and quality standards. Clearly defined, the project methodology repeats consistently across Phases, and is scaled to meet the City's complexity and organizational needs. Tyler's Six Stage Project Methodology INITIATE I ASSESS i PREPARE PRODUCTION PRODUCTION CLOSE 1110 PLAN DEFINE SOLUTION READINESS crrtnum I- GOVERNANCE TYLER PROJECT MANAGEMENT TYLER CLIENT SERVICES The methodology adapts to both single-phase and multiple-phase projects. To achieve Project success, it is imperative that both the City and Tyler commit to including the necessary leadership and governance. During each stage of the Project, it is expected that the City and Tyler Project teams work collaboratively to complete tasks. An underlying principle of Tyler's Implementation process is to employ an iterative model where the City's business processes are assessed, configured, validated, and refined cyclically in line with the project budget.This approach is used in multiple stages and work packages as illustrated in the graphic below. City of Spokane Valley, WA Tyler Technologies, inc. Page >t 2 Iterative Project Model ASSESS Ce- The delivery approach is systematic, which reduces variability and mitigates risks to ensure Project success. As illustrated, some stages, along with work packages and tasks, are intended to be overlapping by nature to complete the Project efficiently and effectively. City of Spokane Valley, WA Tyler Technologies, inc. Page 13 • . • •...l•0 Part 2 : Project Foundation 2. Project Governance Project governance is the management framework within which Project decisions are made.The role of Project governance is to provide a decision-making approach that is logical, robust, and repeatable.This allows organizations to have a structured approach for conducting its daily business in addition to project related activities. This section outlines the resources required to meet the business needs, objectives, and priorities for the Project, communicate the goals to other Project participants, and provide support and guidance to accomplish these goals. Project governance defines the structure for escalation of issues and risks, Change Control review and authority, and Organizational Change Management activities. Throughout the Statement of Work Tyler has provided RACI Matrices for activities to be completed throughout the implementation which will further outline responsibilities of different roles in each stage. Further refinement of the governance structure, related processes, and specific roles and responsibilities occurs during the Initiate & Plan Stage. The chart below illustrates an overall team perspective where Tyler and the City collaborate to resolve Project challenges according to defined escalation paths. If project managers do not possess authority to determine a solution, resolve an issue, or mitigate a risk,Tyler implementation management and the City Steering Committee become the escalation points to triage responses prior to escalation to the City and Tyler executive sponsors. As part of the escalation process, each Project governance tier presents recommendations and supporting information to facilitate knowledge transfer and issue resolution.The City and Tyler executive sponsors serve as the final escalation point. Project Governance Relationships CLIENT LEADERSHIP TYLER LEADERSHIP E)IECUTIVE SPONSOR EXECUTIVE SPONSOR Champions the project,secures huy-In,provides '-^ - r — Provides oversight and ultimate decision-making oversight and ultimate decision-making A STEERING COMMITTEE IMPLEMENTATION MANAGER Monitors progress,goats and objectives Monitors progress A PROTECT MANAGER PROJECT MANAGER Oversees project schedule anti tasks Oversees project schedule and tasks City of Spokane Valley, WA Tyler Technologies, Inc. Page 14 • • • • ••� • •� 3. Project Scope Control 3.1 Managing Scope and Project Change Project Management governance principles contend that there are three connected constraints on a Project: budget,timeline, and scope.These constraints, known as the "triple constraints" or project management triangle, define budget in terms of financial cost, labor costs, and other resource costs. Scope is defined as the work performed to deliver a product, service or result with the specified features and functions, while time is simply defined as the schedule.The Triple Constraint theory states that if you change one side of the triangle,the other two sides must be correspondingly adjusted. For example, if the scope of the Project is increased, cost and time to complete will also need to increase.The Project and executive teams will need to remain cognizant of these constraints when making impactful decisions to the Project. A simple illustration of this triangle is included here, showing the connection of each item and their relational impact to the overall Scope. Project Management Triangle ft" • 4k' QUALITY BUDGET A pillar of any successful project is the ability to properly manage scope while allowing the appropriate level of flexibility to incorporate approved changes. Scope and changes within the project will be managed using the change control process outlined in the following section. 3.2 Change Control It may become necessary to change the scope of this Project due to unforeseeable circumstances (e.g., new constraints or opportunities are discovered). This Project is being undertaken with the understanding that Project scope, schedule, and/or cost may need to change to produce optimal results for stakeholders. Changes to contractual requirements will follow the change control process specified in the final contract, and as described below. 3.3 Change Request Management Should the need for a change to Project scope, schedule, and/or cost be identified during the Project, the change will be brought to the attention of the Steering Committee and an assessment of the change will occur. While such changes may result in additional costs and delays relative to the schedule, some City of Spokane Valley, WA Tyler Technologies, Inc. Page 5 changes may result in less cost to the City; for example,the City may decide it no longer needs a deliverable originally defined in the Project.The Change Request will include the following information: • The nature of the change. • A good faith estimate of the additional cost or associated savings to the City, if any. • The timetable for implementing the change. • The effect on and/or risk to the schedule, resource needs or resource responsibilities. The City will use its good faith efforts to either approve or disapprove any Change Request within ten (10) Business Days (or other period as mutually agreeable between Tyler and the City).Any changes to the Project scope, budget, or timeline must be documented and approved in writing using a Change Request form.These changes constitute a formal amendment to the Statement of Work and will supersede any conflicting term in the Statement of Work. Change Request Process NEED SCOPE DETAILS REU aEST . CHANGES SCHEDULE CLIENT IDENTIFIES TYLER ASSESSES/ CLIENT DETAILS IF TYLER AGREES CLIENT AUTHORIZES SCHEDULE ADJUSTED TO NEED/DESIRE FOR DETERMINES OUT NEED IN CHANGE WITH THE REQUEST OR DECLINES THE ACCOMMODATE THE CHANGE OF SCOPE REQUEST FORM CHANGE CHANGE IF NECESSARY It Tyler Agrees with Request Estimate provided to chard, Including addition of new tasks otherwise reason for denial that result from the change provided City of Spokane Valley, WA Tyler Technologies, Inc. Page 1 6 `•� 4. Acceptance and Acknowledgement Processes The implementation of a Project involves many decisions to be made throughout its lifecycle. Decisions will vary from higher level strategy decisions to smaller, detailed Project level decisions. It is critical to the success of the Project that each City office or department designates specific individuals for making decisions on behalf of their offices or departments. Both Tyler and the City will identify representative project managers.These individuals will represent the interests of all stakeholders and serve as the primary contacts between the two organizations. The coordination of gaining City feedback and approval on Project deliverables will be critical to the success of the Project.The City project manager will strive to gain deliverable and decision approvals from all authorized City representatives. When possible to ensure an efficient response process,the Tyler Project Manager will notify the City Project Manager of an upcoming Deliverable or Control Point to allow the City Project Manager adequate time to align resources for review and to effectively use the review timeline window, in order to meet mutually agreed upon response timelines. This will typically occur during recurring weekly status calls between Tyler and the City. Given that the designated decision-maker for each department may not always be available, there must be a designated proxy for each decision point in the Project. Assignment of each proxy will be the responsibility of the leadership from each City department. The proxies will be named individuals that have the authorization to make decisions on behalf of their department. Acceptance requires a formal sign-off while acknowledgement may be provided without formal sign-off at the time of delivery. Acceptance and/or Acknowledgement of the Deliverable or Control Point must be provided by either the City Project Manager, City Executive Sponsor, or designee, and must be in writing. Acknowledgement, acceptance, or other communication from a Subject Matter Expert(SME), Functional Lead, or other City Project Team member will not suffice as approval on Deliverables or Control Points. The following process will be used for accepting Deliverables and Control Points: • The City shall have five (5) business days from the date of delivery, or as otherwise mutually agreed upon by the parties in writing,to accept each Deliverable or Control Point. If the City does not provide acceptance within five (5) business days, or the otherwise agreed upon timeframe, not to be unreasonably withheld, and does not give a notice of rejection,Tyler may deem the Deliverable or Control Point as accepted. • If the City does not agree the Deliverable or Control Point meets requirements,the City shall notify Tyler project manager(s), in writing, with reasoning within five (5) business days, or the otherwise agreed-upon timeframe, not to be unreasonably withheld, of receipt of the Deliverable. • Tyler shall address any deficiencies and redeliver the Deliverable or Control Point within a mutually agreed upon timeframe based upon the complexity of the deficiencies. The City shall then have two (2) business days, or an otherwise agreed upon timeframe,from receipt of the redelivered Deliverable or Control Point to accept or again submit written notification of reasons for rejecting the milestone. If the City does not provide acceptance within two (2) business days, or the otherwise agreed upon timeframe, not to be unreasonably withheld,Tyler deems the Deliverable or Control Point as accepted. If the City again deems the Deliverable or Control point to be deficient and not in conformance with the stated Scope and Objectives of said Deliverable, City of Spokane Valley, WA Tyler Technologies, Inc. Page f 7 • •�•�•• •••.0 the City shall reject the Deliverable and work with Tyler to cure the deficiency and re-deliver the Deliverable according to the process set forth in this Section. ■ Certain Deliverables developed throughout the project will not be static, and will be updated as needed throughout the process. As an example,the Implementation Project Plan ("Project Plan") will be delivered as a baseline document and developed collaboratively with the City. For these types of Deliverables that will be revised or otherwise maintained throughout the project,Tyler requires City Acknowledgement of receipt of the Deliverable, and not formal Acceptance.The City shall have five (5) business days from the date of receipt, or as otherwise mutually agreed upon in writing by the parties,to (a) acknowledge receipt of the Deliverable and conformance to the stated Scope and Objectives of said Deliverable; or(b) reject the Deliverable. ■ Acceptance by the City of shall, in no event, modify or limit Tyler's obligations under this SOW, nor shall the City be deemed to have waived any rights or remedies it may have under the Agreement, including this SOW. 5. Roles and Responsibilities The following defines the roles and responsibilities of each Project resource for the City and Tyler. Roles and responsibilities may not follow the organizational chart or position descriptions at the City, but are roles defined within the Project. It is common for individual resources on both the Tyler and City project teams to fill multiple roles. Similarly, it is common for some roles to be filled by multiple people. 5.1 Tyler Roles & Responsibilities Tyler assigns a project manager prior to the start of each Phase of the Project (some Projects may only be one Phase in duration). Additional Tyler resources are assigned as the schedule develops and as needs arise. 5.1.1 Tyler Executive Manager Tyler executive management has indirect involvement with the Project and is part of the Tyler escalation process. This team member offers additional support to the Project team and collaborates with other Tyler department managers as needed to escalate and facilitate implementation Project tasks and decisions. • Provides clear direction for Tyler staff on executing on the Project Deliverables to align with satisfying the City's overall organizational strategy. • Authorizes required Project resources. • Resolves all decisions and/or issues not resolved at the implementation management level as part of the escalation process. • Acts as the counterpart to the City's executive sponsor. 5.1.2 Tyler Implementation Manager • Tyler implementation management has indirect involvement with the Project and is part of the Tyler escalation process.The Tyler project managers consult implementation management on issues and outstanding decisions critical to the Project. Implementation management works toward a solution with the Tyler Project Manager or with City management as appropriate.Tyler executive management is the escalation point for any issues not resolved at this level. City of Spokane Valley, WA Tyler Technologies, Inc. Page /8 • i1141 • Assigns Tyler Project personnel. • Provides support for the Project team. • Provides management support for the Project to ensure it is staffed appropriately and staff have necessary resources. • Monitors Project progress including progress towards agreed upon goals and objectives. 5.1,3 Tyler Project Manager • The Tyler project manager(s) provides oversight of the Project, coordination of Tyler resources between departments, management of the Project budget and schedule, effective risk, and issue management, and is the primary point of contact for all Project related items. As requested by the City, the Tyler Project Manager provides regular updates to the City Steering Committee and other Tyler governance members.Tyler Project Manager's role includes responsibilities in the following areas: 5.1.3.1 Contract Management • Validates contract compliance throughout the Project. ■ Ensures Deliverables meet contract requirements. • Acts as primary point of contact for all contract and invoicing questions. • Prepares and presents contract milestone sign-offs for acceptance by the City project manager(s). • Coordinates Change Requests, if needed, to ensure proper Scope and budgetary compliance. 5.1.3.2 Planning • Delivers project planning documents. • Defines Project tasks and resource requirements. II Develops initial Project schedule and Project Management Plan. ■ Collaborates with the City project manager(s) to plan and schedule Project timelines to achieve on-time implementation. 5.1.3.3 Implementation Management ■ Tightly manages Scope and budget of Project to ensure Scope changes and budget planned versus actual are transparent and handled effectively and efficiently. ■ Establishes and manages a schedule and Tyler resources that properly support the Project Schedule and are also in balance with Scope/budget. • Establishes risk/issue tracking/reporting process between the City and Tyler and takes all necessary steps to proactively mitigate these items or communicate with transparency to the City any items that may impact the outcomes of the Project. • Collaborates with the City's project manager(s)to establish key business drivers and success indicators that will help to govern Project activities and key decisions to ensure a quality outcome of the project. • Collaborates with the City's project manager(s) to set a routine communication plan that will aide all Project team members, of both the City and Tyler, in understanding the goals, objectives, status, and health of the Project. 5.1.3.4 Resource Management • Acts as liaison between Project team and Tyler manager(s). City of Spokane Valley, WA Tyler Technologies, inc. Page 19 • ii i i ••• • ■ Identifies and coordinates all Tyler resources across all applications, Phases, and activities including development,forms, installation, reports, implementation, and billing. • Provides direction and support to Project team. • Manages the appropriate assignment and timely completion of tasks as defined in the Project Schedule,task list, and Go-Live Checklist. • Assesses team performance and adjusts as necessary. • Consulted on in Scope 3rd party providers to align activities with ongoing Project tasks. 5.1.4 Tyler Implementation Consultant • Completes tasks as assigned by the Tyler project manager(s). • Follows up on issues identified during sessions. • Documents activities for services performed by Tyler. • Guides the City through software validation process following configuration. • Assists during Go-Live process and provides support until the City transitions to Client Services. • Facilitates training sessions and discussions with the City and Tyler staff to ensure adequate discussion of the appropriate agenda topics during the allotted time. • May provide conversion review and error resolution assistance. • Keeps Tyler project manager(s) proactively apprised of any and all issues which may result in the need for additional training, change in schedule, change in process decisions, or which have the potential to adversely impact the success of the Project prior to taking action. 5.1.5 Tyler Sales • Supports Sales to Implementation knowledge transfer during initiate & Plan. • Provides historical information, as needed,throughout implementation. ■ Participates in pricing activities if additional licensing and/or services are needed. 5.1.6 Tyler Technical Services • Maintains Tyler infrastructure requirements and design document(s). • Involved in system infrastructure planning/review(s). ■ Provides first installation of licensed software with initial database on servers. ■ Supports and assists the project team with technical/environmental issues/needs. • Deploys Tyler products. 5.2 City Roles & Responsibilities City resources will be assigned prior to the start of each Phase of the Project. One person may be assigned to multiple Project roles. 5.2.1 City Executive Sponsor The City executive sponsor provides support to the Project by providing strategic direction and communicating key issues about the Project and its overall importance to the organization. When called upon, the executive sponsor also acts as the final authority on all escalated Project issues.The executive sponsor engages in the Project, as needed, to provide necessary support, oversight, guidance, and escalation, but does not participate in day-to-day Project activities.The executive sponsor empowers the City of Spokane Valley, WA Tyler Technologies, Inc. Page f 10 • • • City steering committee, project manager(s), and functional leads to make critical business decisions for the City. • Champions the project at the executive level to secure buy-in. • Authorizes required project resources. • Actively participates in organizational change communications. 5.2,2 City Steering Committee The City steering committee understands and supports the cultural change necessary for the Project and fosters an appreciation for the Project's value throughout the organization.The steering committee oversees the City project manager and Project through participation in regular internal meetings.The City steering committee remains updated on all Project progress, Project decisions, and achievement of Project milestones.The City steering committee also serves as primary level of issue resolution for the Project. • Works to resolve all decisions and/or issues not resolved at the project manager level as part of the escalation process. • Attends all scheduled steering committee meetings. • Provides support for the project team. • Assists with communicating key project messages throughout the organization. • Prioritizes the project within the organization. • Helps ensure the project staffed appropriately by the City based upon the information furnished to the City by Tyler related to City staffing resource demands, and that staff have necessary resources. • Monitors project progress including progress towards agreed upon goals and objectives. • Has the authority to approve or deny changes impacting the following areas: o Cost o Scope o Schedule o Project Goals o City Policies o Needs of other client projects 5.2.3 City Project Manager The City shall assign project manager(s) prior to the start of this project with overall responsibility and authority to make decisions related to Project Scope, scheduling, and task assignment.The City Project Manager should communicate decisions and commitments to the Tyler project manager(s) in a timely and efficient manner. When the City project manager(s) do not have the knowledge or authority to make decisions, he or she engages the necessary resources to participate in discussions and make decisions in a timely fashion to avoid Project delays. The City project managers) are responsible for reporting to the City steering committee and determining appropriate escalation points. • 5.2.3.1 Contract Management • Validates contract compliance throughout the project. • Helps to ensure that invoicing and Deliverables meet contract requirements. City of Spokane Valley, WA • Tyler Technologies, Inc. Page f 11 ••• •• •••,• • Acts as primary point of contact for all contract and invoicing questions. Collaborates on and approves Change Requests, if needed,to ensure proper scope and budgetary compliance. 5.2.3.2 Planning • Reviews and accepts project planning documents. • Defines project tasks and resource requirements for the City project team. • Collaborates in the development and approval of the project schedule. • Collaborates with Tyler project manager(s) to plan and schedule project timelines to achieve on- time implementation. 5.2.3.3 Implementation Management • Tightly manages project budget and scope. • Collaborates with Tyler project manager(s) to establish a process and approval matrix to help ensure that scope changes and budget (planned versus actual) are transparent and handled effectively and efficiently. • Collaborates with Tyler project manager to establish and manage a schedule and resource plan that properly supports the project schedule as a whole and is also in balance with scope and budget. • Collaborates with Tyler project manager(s) to establish risk and issue tracking and reporting process between the City and Tyler and takes all reasonably necessary steps to proactively mitigate these items or communicate with transparency to Tyler any items that may impact the outcomes of the project. • Collaborates with Tyler project manager(s)to establish key business drivers and success indicators that will help to govern project activities and key decisions to help ensure a quality outcome of the project. • Routinely communicates with both the City staff and Tyler, aiding in the understanding of goals, objectives, current status, and health of the project by all team members. • Manages the requirements gathering process and help ensure timely and quality business requirements are being provided to Tyler. 5.2.3.4 Resource Management • Acts as liaison between project team and stakeholders. • Identifies and coordinates all City resources across all modules, phases, and activities including data conversions, forms design, hardware and software installation, reports building, and satisfying invoices. • Provides direction and support to project team. • Builds partnerships among the various stakeholders, negotiating authority to move the project forward. • Manages the appropriate assignment and timely completion of tasks as defined. • Assesses team performance and takes corrective action, if needed. • Provides guidance to City technical teams to help ensure appropriate response and collaboration with Tyler Technical Support Teams to ensure.timely response and appropriate resolution. • Owns the relationship with in-Scope 3rd party providers and aligns activities with ongoing project tasks. • Helps ensure that users have appropriate access to Tyler project toolsets as required. • Conducts training on proper use of toolsets. City of Spokane Valley, WA Tyler Technologies, Inc. Page ] 12 ••• •• ••0.0 • Validates completion of required assignments using toolsets. 5.2.4 City Functional Leads ■ Lead the City's preparation for and participation in Tyler-led sessions and other project meetings for the represented functional area ■ Documentation and review of business processes, rules, and requirements. • Lead system setup and configuration efforts among City staff. • Makes business process change decisions under time sensitive conditions. • Communicates existing business processes and procedures to Tyler consultants. • Assists in identifying business process changes that may require escalation. • Contributes business process expertise for Current& Future State Analysis. • Identifies and includes additional subject matter experts to participate in Current& Future State Analysis. • Validates that necessary skills have been retained by end users. • Provides End Users with dedicated time to complete required homework tasks. • Acts as an ambassador/champion of change for the new process and provide business process change support. • Identifies and communicates any additional training needs or scheduling conflicts to the City project manager. • Actively participates in all aspects of the implementation, including, but not limited to,the following key activities: o Task completion o Stakeholder Meeting o Project Management Plan development o Schedule development o Maintenance and monitoring of risk register o Escalation of issues o Communication with Tyler project team o Coordination of City resources o Attendance at scheduled sessions o Change management activities o Modification specification, demonstrations, testing and approval assistance o Data analysis assistance o Decentralized end user training o Process testing o Solution Validation 5.2.5 City Power Users • Participate in project activities as required by the project team and project manager(s). • Provide subject matter expertise on the City business processes and requirements. • Act as subject matter experts and attend Current& Future State Analysis sessions as needed. • Attend all scheduled training sessions. • Participate in all required post-training processes as needed throughout project. • Test all application configuration to help ensure the application satisfies City business process requirements. • Become application experts. City of Spokane Valley, WA Tyler Technologies, Inc. Page 1 13 ` •11. • Participate in Solution Validation. • Adopt and support changed procedures. • Complete all deliverables by the due dates defined in the project schedule. • Demonstrate competency with Tyler products processing prior to Go-live. • Provide knowledge transfer to the City staff during and after implementation. • Participate in conversion review and validation. 5.2.6 City End Users • Attend all scheduled training sessions. • Become proficient in application functions related to job duties. • Adopt and utilize changed procedures, • Complete all deliverables by the due dates defined in the project schedule. • Utilize software to perform job functions at and beyond Go-live. 5.2.7 City Technical Lead • Coordinates updates and releases with Tyler as needed. • Coordinates the copying of source databases to training/testing databases as needed for training days. • Coordinates and adds new users, printers and other peripherals as needed. • Validates that all users understand log-on process and have necessary permission for all training sessions. • Coordinates interface development for City third party interfaces. • Develops or assists in creating reports as needed. • Helps ensure on-site network and peripheral devices meet specifications provided by Tyler. • Assists with software installation as needed. • Extracts and transmits conversion data and control reports from the City's legacy system per the conversion schedule set forth in the project schedule. 5.2.7.1 City Upgrade Coordination • Becomes familiar with the software upgrade process and required steps. • Becomes familiar with Tyler's releases and updates. • Utilizes Tyler resources to stay abreast of the latest Tyler releases and updates, as well as the latest helpful tools to manage the City's software upgrade process. • Assists with the software upgrade process during implementation. • Manages software upgrade activities post-implementation. • Manages software upgrade plan activities. • Coordinates software upgrade plan activities with City and Tyler resources. • Communicates changes affecting users and department stakeholders. • Obtains department stakeholder acceptance to upgrade production environment. 5.2.8 City Change Management Lead ■ Validates that users receive timely and thorough communication regarding process changes. ■ Provides coaching to supervisors to prepare them to support users through the project changes. • Identifies the impact areas resulting from project activities and develops a plan to address them proactively. City of Spokane Valley, WA Tyler Technologies, Inc. Pager 14 • Identifies areas of resistance and develops a plan to reinforce the change. • Monitors post-production performance and new process adherence. City of Spokane Valley, WA Tyler Technologies, Inc. Page 115 •• ••• •• • •� ,• Part 3 : Project Plan 6. Project Stages Work Breakdown Structure The Work Breakdown Structure (WBS) is a hierarchical representation of a Project or Phase broken down into smaller, more manageable components. The top-level components are called "Stages" and the second level components are called "Work Packages".The work packages,shown below each stage, contain the high-level work to be done.The detailed Project Schedule, developed during Project/Phase Planning and finalized during subsequent stages, lists the tasks to be completed within each work package. Each stage ends with a "Control Point", confirming the work performed during that stage of the Project has been accepted by the City. Work Breakdown Structure (WBS) • i•INITIATE L. ASSESSEI & a. PREPAREUT t.RI PRODUCTION 5.PRODUCTION i, CLOSE Initial 1 Ina 1.1 initial 2.1 Solution 3. 4,1 Solution if,l Phase Coordination Orientation system Validation 5.1 Go Live Close Out Deployment 1.2 PralectJPlhase 2.2 Current& 4,2 Go Live 5.2 Transition to 6.2 Project Planning Future State 3,2 Configuration Readiness Client Services Close itt Analysis 1.3 Infrastructure 2.3 Conversion 3.3 Process 4.3 End User 5.3 Post Go Live Planning Assessment* Refinement Training Activities 1.4 Stakeholder 2.4 Modification 3.4 Conversion Planning Analysis* Delivery 1.5GIS 2.5 Data 3.5Mwditii• i,, Planning Assessment* Doliv: ., 3,6 Data Delivery* *items noted with an asterisk in the graphic above relate to specific products and services.If those products and services are not included In the scope of the contract,these specific work packages will be noted as"Intentionally Left Blank"in Section 6 of the Statement of Work. City of Spokane Valley, WA Tyler Technologies, Inc. Page 116 •• ••• •• •••,• 6,1. Initiate and Plan The Initiate and Plan stage involves Project initiation, infrastructure, and planning.This stage creates a foundation for the Project by identifying and establishing sequence and timing for each Phase as well as verifying scope for the Project. This stage will be conducted at the onset of the Project,with a few unique items being repeated for the additional Phases as needed. 6.1.1 Initial Coordination Prior to Project commencement,Tyler management assigns project manager(s). Additional Project resources will be assigned later in the Project as a Project schedule is developed, though such assignment of additional resources by Tyler shall not lead to delayed project timelines or start-up.Tyler provides the City with initial Project documents used to gather names of key personnel, their functional role as it pertains to the Project, as well as any blackout dates to consider for future planning. the City gathers the information requested by the provided deadline to help in ensuring preliminary planning and scheduling can be conducted moving the Project forward in a timely fashion. Internally, the Tyler Project Manager(s) coordinate with sales to ensure transfer of vital information from the sales process prior to scheduling a Project Planning Meeting with the City's team. During this step,Tyler will work with the City to establish the date(s)for the Project and Phase Planning session. Objectives: • Formally launch the project. • Establish project governance. ▪ Define and communicate governance for Tyler. I. Identify City project team. STAGE 1 Initial Coordination Tyler City RACI MATRIX KEY: a, R=Responsible o 0 A=Accountable a C=Consulted4, V a) v Informed w u - v E 14 C �J C U Q nl -o w C o to O r,/� .` [n E t1Arts N I a tO .17' S4 '4=1 v) G QJ U 0 E cEv _l CO 2 .19 0 O v) JC 0 E CL `,13 E } E C Qu1 o p c u al w C c an o 41 C U w E a E c A U W LLu - LL U , ) Q w g Tyler project team is assigned AR CI I 1 I City project team is assigned A I R I I I Provide initial project A R C C I I documents to the City Gather preliminary I A R C C C C information requested Sales to implementation ARIIII I knowledge transfer City of Spokane Valley, WA Tyler Technologies, Inc. Page 1 17 i • • Create Project Portal to store project artifacts and facilitate A R communication Inputs Contract documents Statement of Work Outputs/Deliverables Completed initial project documents - Project portal Work package assumptions: ■ Project activities begin after the agreement has been fully executed. 6.1.2 Project/Phase Planning Project and Phase planning provides an opportunity to review the contract, software, data conversions and services purchased, identify applications to implement in each Phase (if applicable), and discuss implementation timeframes. During this work package Tyler will work with the City to coordinate and plan a formal Project planning meeting(s).This meeting signifies the start of the Project and should be attended by all City Project team members and the Tyler Project Manager.The meeting provides an opportunity for Tyler to introduce its implementation methodology, terminology, and Project management best practices to the City's Project Team.This will also present an opportunity for project managers and Project sponsors to begin to discuss Project communication, metrics, status reporting and tools to be used to measure Project progress and manage change. Tyler will work with the City Project Team to prepare and deliver the Project Management Plan as an output of the planning meeting. This plan will continue to evolve and grow as the Project progresses and will describe how the project will be executed, monitored, and controlled. During project planning,Tyler will introduce the tools that will be used throughout the implementation. Tyler will familiarize the City with these tools during project planning and make them available for review and maintenance as applicable throughout the project. Some examples are Solution validation plan, issue log, and go-live checklist. STAGE 1 Project/Phase Planning - City City of Spokane Valley, WA Tyler Technologies, Inc. Page 118 RACI MATRIX KEY: ai R=Responsible A=AccountableLID L C=Consulted t a a) I= Informed 0 o Q CIO W u, CO C o OD o V(1)i E o E@ 1 Co E TCa n rho "' c ai u ca. E C c +, .� a1 y Co 4- 'k O V7 `? V) O co _ 0 ro C (� C C rll '4'' To .. ; U `) a) a t, � Q U > b.0 E: a) U N U QJ W 'C N C U O 1.1 C 'G X E - E 1) aJ ._. x ,. L C L : Q) G al w O I— U u.) v) ti U ; 0 w H Schedule and conduct planning A R l C C I session(s) _ Develop Project A R I C C I Management Plan _ Develop initial A R I I I I I I CCI I C project schedule Inputs Contract documents Statement of Work Guide to Starting Your Project Outputs/Deliverables Acceptance Criteria [only]for Deliverables Project Management Plan Delivery of document Project Operational Plan Delivery of document Initial Project Schedule City provides acceptance of schedule based on resource availability, project budget,and goals. Work package assumptions: ■ City has reviewed and completed the Guide to Starting Your Project document. 6.1.3 Infrastructure Planning Procuring required hardware and setting it up properly is a critical part of a successful implementation. This task is especially important for Tyler-hosted/SaaS deployment models,where Tyler will be responsible for building the environments for a hosted/SaaS deployment. Tyler will install the Tyler Software on application server(s).The City is responsible for the installation and setup of all peripheral devices. Objectives: • Ensure the City's infrastructure meets Tyler's application requirements. • Ensure the City's infrastructure is scheduled to be in place and available for use on time. STAGE 1 Infrastructure Planning City of Spokane Valley, WA Tyler Technologies, Inc. Page J 19 •• ••• •• ••CO Tyler City RAC] MATRIX KEY: c -3 a) ea pa R=Responsible Oi ti, Jro , A=Accountable c aj C Consulted cii u , o E Ill no I =Informed °a 0 t 0 a) u to a) -0 al C r7 M o rig N O C ILIA M ro ( _ '"tn ro ra to C S Q E C +�-t +' N z - C if .0 CC) '5, (Jl U c n [9 ra ra v C _./ a a) 2 a) a ra To a) m 2 2 2 E ra ..p E +, E x U r' rn .47. C ' t o a) to u u ry a) fl� �. -L C- u a u !al co t a) Q- 'p Q +-' o U Q) as c .p C co -o Q- -o u i a 2 F- U w IN u U to C w 1— Provide Infrastructure Requirements and A R C C I I Design Document Initial Infrastructure A R C C {. C Meeting *Schedule SaaS Environment A R C I Availability *Schedule Hardware to be Available for I I A R C Installation Schedule Installation of A R C I I All Licensed Software Infrastructure Audit A R C I C Inputs 1. Initial Infrastructure Requirements and Design Document Outputs/ Acceptance Criteria [only]for Deliverables Deliverables 1.Completed Infrastructure Requirements Delivery of Document and Design Document 2.Infrastructure Audit System Passes Audit Criteria 6.1.4 Stakeholder Meeting Communication of the Project planning outcomes to the City Project team, executives and other key stakeholders is vital to Project success.The Stakeholder meeting is a strategic activity to inform, engage, gain commitment, and instill confidence in the City team. During the meeting, the goals and objectives of the Project will be reviewed along with detail on Project scope, implementation methodology, roles and responsibilities, Project timeline and schedule, and keys to Project success. Objectives: II Formally present and communicate the project activities and timeline. ■ Communicate project expectations. STAGE 1 Stakeholder Meeting r Tyler City — City of Spokane Valley, WA Tyler Technologies, Inc. Page 120 • •i1. • • ••OA RACI MATRIX KEY: R= Responsible a a A=Accountable C=Consulted SO lD C I = Informed u CD L `o V E -o ro C j C a' U. c E 0 `" ro 'Q so 0 ,n c ai c E 2 m . +� m ° t o in L - o rro J ro m C d� c C ` — v U ro 2 az 4 ni aJ 0 ro s1a 0 c E as E '- E X " `n } c +� 0 a)CLI u ru w c + U + cwrt, p c U '� sv a - C U a) U C C.. U N Q '� Q +. U 4Y N a) O C rD S7 N C U E E w CL 0 1- U w cn d LL U cn 0 w H Create Stakeholder I AR I I I I C I Meeting Presentation Review Stakeholder I C A R C Meeting Presentation Perform Stakeholder I AR I I I I C I I I [ 1 I Meeting Presentation Inputs Agreement SOW Project Management Plan Outputs/ Acceptance Criteria [only]for Deliverables Deliverables Stakeholder Meeting Presentation Work package assumptions: • None 6.1.5 Intentionally left blank. 6.1.6 Control Point 1: Initiate & Plan Stage Acceptance Acceptance criteria for this stage includes completion of all criteria listed below. Note: Advancement to the Assess& Define stage is not dependent upon Tyler's receipt of this stage acceptance. Initiate & Plan Stage Deliverables: • Project Management Plan • Initial Project Schedule Initiate& Plan stage acceptance criteria: I. All stage deliverables accepted based on acceptance criteria previously defined • Project governance defined • Project portal made available to the City • Stakeholder meeting complete City of Spokane Valley, WA Tyler Technologies, Inc. Page 121 •�• •+•• 6.2 Assess & Define The Assess& Define stage will provide an opportunity to gather information related to current City business processes.This information will be used to identify and define business processes utilized with Tyler software.The City collaborates with Tyler providing complete and accurate information to Tyler staff, both by volunteering such information and in response to requests made by Tyler, and assisting in analysis, understanding current workflows and business processes.Tyler will in turn educate City staff on options available in the Tyler Software that may be used to meet City requirements, and advise on best practices and proper internal controls and workflow.The City shall be responsible for making configuration decisions based on the options presented by Tyler in a timely manner in accordance with the agreed-upon project schedule. 6.2.1 Solution Orientation The Solution Orientation provides the Project stakeholders a high-level understanding of the solution functionality prior to beginning the current and future state analysis.The primary goal is to establish a foundation for upcoming conversations regarding the design and configuration of the solution. Tyler utilizes a variety of tools for the Solution Orientation,focusing on City team knowledge transfer such as: eLearning, documentation, or walkthroughs.The City team will gain a better understanding of the major processes and focus on data flow, the connection between configuration options and outcome, integration, and terminology that may be unique to Tyler's solution. Objectives: ■ Provide a basic understanding of system functionality. • Prepare the City for current and future state analysis. STAGE 2 Solution Orientation Tyler City RACI MATRIX KEY: a, R= Responsible i, o A=Accountable C=Consulted 4 U aW = Informed 0 `—' L O L.-�q c c j c w U_? of Ql '6 w w 47 U) c l- h4 0 Vl S-. a) o E ° as nJ 0 c7 ai Q ro a� htl c ` E a1 `$ E u E w U ` > + c u O To u N ay as as ` ) as m 0) Q n a 2 0 u a) as -E. c co - w E E a 2 I- 3 U UUJ vfi 0 w Provide pie-requisites A R I I I I Complete pre- I A R C C requisites Conduct orientation A R I 1 I I I Inputs Solution orientation materials Training Plan City of Spokane Volley, WA Tyler Technologies, Inc. Page / 22 •• ••� •• •••,• 6.2.2 Current & Future State Analysis The Current& Future State Analysis provides the Project stakeholders and Tyler an understanding of process changes that will be achieved with the new system. The City and Tyler will evaluate current state processes, options within the new software, pros and cons of each based on current or desired state and make decisions about the future state configuration and processing. This may occur before or within the same timeframe as the configuration work package. The options within the new software will be limited to the scope of this implementation and will make use of standard Tyler functionality. The City will adopt the existing Tyler solution wherever possible to avoid project schedule and quality risk from over customization of Tyler products. It is the City's responsibility to verify that in-scope requirements are being met throughout the implementation if functional requirements are defined as part of the contract.The following guidelines will be followed when evaluating if a modification to the product is required: ■ A reasonable business process change is available. • Functionality exists which satisfies the requirement. ▪ Configuration of the application satisfies the requirement. IR An in-scope modification satisfies the requirement. Requirements that are not met will follow the agreed upon change control process and can have impacts on the project schedule, scope, budget, and resource availability. STAGE 2 Current&Future State Analysis Tyler mom- City RACI MATRIX KEY: R-Responsible A=Accountable a, °- ° C=Consulted k Ui I =Informed v U au °J m�, ) c v o n w E" O sn, U a €] - t/7 fU C J ai 2 UCi CL to 6 >' C E' E + E x u u Li) C 4., 0 U ' +i. 5, C CD v CU W 'C +. 7 -E U iW UA tlJ D `C YU °� fO -O -C C u Qy (, u C ro fi .) CL a O- +-� p U Q5 4} { BOO C (U Q -o u EW 2 E d I-- U W LI) 3- U- U u-i O W F- Current State process ARI I I CCCC review Discuss future-state AR CCC CCCC options _ Make future-state CCCCC AR I C C decisions(non-COTS) Document anticipated configuration options AR CCC I I I I I required to support future state Inputs City current state documentation City of Spokane Valley, WA Tyler Technologies, Inc. Page 23 ••• •• • •,• • Solution Orientation completion Outputs/ Acceptance Criteria [only]for Deliverables Deliverables Documentation that describes future-state Delivery of document decisions and configuration options to support future-state decisions. Work package assumptions: • City attendees possess sufficient knowledge and authority to make future state decisions. • The City is responsible for any documentation of current state business processes. • The City can effectively communicate current state processes. 6.2.3 Conversion Assessment Data Conversions are a major effort in any software implementation.Tyler's conversion tools facilitate the predictable, repeatable conversion process that is necessary to support a successful transition to the Tyler system.The first step in this process is to perform an assessment of the existing ("legacy") system(s), to better understand the source data, risks, and options available. Once the data has been analyzed,the plan for data conversion is completed and communicated to the appropriate stakeholders. Objectives: ▪ Communicate a common understanding of the project goals with respect to data. • Ensure complete and accurate source data is available for review/transfer. • If source data is a Tyler legacy system,Tyler will perform the data mappings. If source data is a third party, client is responsible for mapping the data from the source to the Tyler system. • Document the data conversion/loading approach. STAGE 2 Data Conversion Assessment Tyler City RACI MATRIX KEY: of R= Responsible TO O A=Accountable J an in C=Consulted c I = Informed a U) Q ra c cu c of o a -c °J '; v G o 00 a va 14 o E o a a 0 m �o c ro c of U n E c _i a) . a) CL ro ( of > bn c E ' E2 �, x " E to c , o cu u U LLf � C �--+ a � U �� kA • t' ( N (FJ z. N CL .6 Q ar4-� 0 U Of Ui O C (o _UN U- -4 U fA d C 0)_ C) I- U W can [i LL U LI) © w F- Extract Data from I C A R Source Systems Review and Scrub I l I A R C I Source Data Build/Update Data R C C CI I I Conversion Plan City of Spokane Valley, WA Tyler Technologies, Inc. Page 1 24 411 • • Inputs City Source data City Source data Documentation(if available) Outputs/ Acceptance Criteria [only]for Deliverables Deliverables Data Conversion Plan built/updated City Acceptance of Data Conversion Plan Work package assumptions: • If the source data is a Tyler system Tyler's Conversion Engineers extract and map the data into the standard Munis conversion format. if the source data is from a third-party the client will provide Tyler with the data in a mutually agreed upon format. • Tyler will work with the City representatives to identify business rules before writing the conversion. • City subject matter experts and resources most familiar with the current data will be involved in the data conversion planning effort, 6.2.4 Intentionally left blank. 6.2.5 Intentionally left blank. 6.2.6 Control Point 2: Assess & Define Stage Acceptance Acceptance criteria for this Stage includes completion of all criteria listed below. Note:Advancement to the Prepare Solution Stage is dependent upon Tyler's receipt of the Stage Acceptance. Assess & Define Stage Deliverables: • Documentation of future state decisions and configuration options to support future state decisions. • Modification specification document. • Assess& Define Stage Acceptance Criteria: ■ All stage deliverables accepted based on criteria previously defined. • Solution Orientation is delivered. • Conversion data extracts are received by Tyler. • Data conversion plan built. 6.3 Prepare Solution During the Prepare Solution stage, information gathered during the Initiate & Plan and Assess& Define stages will be used to install and configure the Tyler software solution. Software configuration will be validated by the City against future state decisions defined in previous stages and processes refined as needed to ensure business requirements are met. City of Spokane Valley, WA Tyler Technologies, Inc. Page / 25 ••• •• •••.• 6.3.1 Initial System Deployment The timely availability of the Tyler Solution is important to a successful Project implementation.The success and timeliness of subsequent work packages are contingent upon the initial system deployment of Tyler Licensed Software on an approved network and infrastructure, Delays in executing this work package can affect the project schedule. Objectives: • All licensed software is installed and operational. • The City can access the software. STAGE 3 Initial System Deployment(Hosted/SaaS)* l yler City RACI MATRIX KEY: a, R= Responsible a o A=Accountabltan J Cl- vi C=Consulted vi I=Informed o o c o C °' " ! E ten coo 9 aJ -0 C 0 on O V) O QJ x '' c aj u 0 E c _01i c + w ro a-' co 0 t!1 '] v7 0 sd as n3 C c c cv + — L w u io 5 a L as aJ a ro o, T, ] hD c ro x u .CJ v� +, U Q1 U-fam u ..6 Q " O U aci WI .6 c ro .o l -0 , u w E E a 2 F V W c i Q 2 U : O w i g Prepare hosted A R I I C environment I j Install Licensed Software with Initial Database A R I C on Server(s)for Included Environments Install Licensed Software on City I C A R Devices (if applicable) Tyler System AdministrationA R I C Training(if applicable) Outputs/ Acceptance Criteria [only]for Deliverables Deliverables Licensed Software is Installed on the Server(s) Software is accessible Licensed Software is Installed on City Devices Software is accessible (if applicable) Installation Checklist/System Document System Passes Infrastructure Design Document(C&J—If Applicable) City of Spokane Valley, WA Tyler Technologies, Inc. Page 1 26 ••• •` Work package assumptions: • The most current available version of the Tyler Licensed Software will be installed. • The City will provide network access for Tyler modules, printers, and Internet access to all applicable City and Tyler Project staff. 6.3.2 Configuration The purpose of Configuration is to prepare the software product for validation. Tyler staff collaborates with the City to complete software configuration based on the outputs of the future state analysis performed during the Assess and Define Stage.The City collaborates with Tyler staff iteratively to validate software configuration. Objectives: • Software is ready for validation. • Educate the City Power User how to configure and maintain software. • Prepare standard interfaces for process validation (if applicable).The interface list provided at Appendix 10 will be evaluated in this stage. STAGE 3 Configuration Tyler City RACI MATRIX KEY: R=Responsible o A=Accountable C=Consulted (43 c I= Informed Q x tinC v C G) U o CU -3 w w L bU ro as S C 0 un o � -� � � � V CU r Ci > c E 70 E -, E x u u vi •„ c - o cu ti u a�i w c 4- UCLI O w m D (J C� C '© eL 4 p u v O. N 'o C C 17 -4 Eo cu x +� w �% 0 I-- U 'Li 1) a w U cn 0 w H Conduct configuration A R I C training Complete Tyler configuration tasks A R I I I (where applicable) _ Complete City configuration tasks I C A R C (where applicable) v` Standard interfaces configuration and A R C I C C C training(if applicable) Updates to Solution C C A R C C Validation testing plan City of Spokane Valley, WA Tyler Technologies, Inc. Page /27 • Inputs Documentation that describes future state decisions and configuration options to support future state decisions. Outputs/ Acceptance Criteria [only]for Deliverables Deliverables Configured System N/A Work package assumptions: • Tyler provides guidance for configuration options available within the Tyler software.The City is responsible for making decisions when multiple options are available. 6.3.3 Process Refinement Tyler will educate the City users on how to execute processes in the system to prepare them for the validation of the software. The City collaborates with Tyler staff iteratively to validate software configuration options to support future state. Objectives: • Ensure that the City understands future state processes and how to execute the processes in the software. • Refine each process to meet the business requirements. • Validate standard interfaces, where applicable. • Validate forms and reports,where applicable. STAGE 3 Process Refinement Tyler City RACI MATRIX KEY: ', R= Responsible ; o A=Accountable a, --- to J in C=Consulted f ri-I c aw 2 as I= Informed E tin0 o L (a Ca) c iliu in eu -o a en 0 7A 0 L u/ Q7E ill 01_ m6 C o V. � O cO J J CU — ay a� Q m TT, v nn c E as an r E }-' E x u " et7 P c o 0) J <' u I� .0 }� U '+=+ 46 C O] al. Q} C u w al u C .CU 63 aii 0 'o o u a1 cu aa; o c as U cz -n u x E - E at N ._ x 61 : : as c N w Q i— u w v� CL U u �n O w H Conduct process A R I C I C training Confirm process I C AR CI C decisions Test configuration I C A R C Refine configuration I C A R C (City Responsible) Refine A R I I I configuration City of Spokane Valley, WA Tyler Technologies.inc. Poge / 28 • ••• •••••• _ 1 (Tyler Responsible) Validate interface process and I C C A R C C results Update City- specific process I A R documentation(if applicable) Updates to Solution C C A R C C Validation testing plan Inputs Initial Configuration Documentation that describes future state decisions and configuration options to support future state decisions. Solution validation test plan Outputs/ Acceptance Criteria [only]for Deliverables Deliverables Updated solution validation test plan Completed City-specific process documentation(if applicable-completed by City) Work package assumptions: ■ None 6.3.4 Conversion Delivery The purpose of this task is to transition the City's data from their source ("legacy") system(s) to the Tyler system(s).The data will need to be mapped from the legacy system into the new Tyler system format. A well-executed data conversion is key to a successful cutover to the new system(s). With guidance from Tyler,the City will review specific data elements within the system and identify/ report discrepancies. Iteratively,Tyler will collaborate with the City to address conversion discrepancies. This process will allow for clean, reconciled data to transfer from the source system(s)to the Tyler system(s). Reference Conversion Appendix for additional detail. City of Spokane Valley, WA Tyler Technologies, Inc. Page 129 * •011 • • **CO Load Data For Testing Pull Data& Conversion Conversion Map Write&Run Validate Final Conversion Conversion Data Reviews Conversion Balancing Program Completed Reports Report& Correct Errors • Objectives: ■ Data is ready for production (Conversion). STAGE 3 Data Delivery&Conversion Tyler 1 City RACI MATRIX Zi3 KEY: 0 R=Responsible c J 0. A C a) a) Cau u -QAccountable u Cl). Exo- v C Consulted '° o ww o vi a"n coo a0 ns a I=Informed V^ _ o E _ C u C 0 a, 1, 4 C Is t' 0 l U Q 0 N J (B fD C J 3 Cii Q > 1 LX R D L 7 C � co4, EW U 'Eccm ;FcctP 'O 24A 4 p •c t) c a ` ti fl D u w R O E O U .a) X Qa. . s .c _ N c 4) w E 0. E 0 I— b w in o- _ 2 U N - C) w I- Provide data crosswalks/cod A C R I I I e mapping tool _ Populate data crosswalks/cod I C C A R C e mapping tool Iterations: Conversion 0 A C R I I Development _ Iterations: Deliver A R i I I converted data iterations: Proof/Review C C C A R C C data and City of Spokane Valley, WA Tyler Technologies, Inc. Page f 30 •�: �••C•O reconcile to source system Inputs Data Conversion Plan Configuration Outputs/ Acceptance Criteria [only]for Deliverables Delivera bles Code Mapping Complete/Validated N/A Conversion Iterations/Reviews Complete Conversion complete,verified, and ready for final pass Work package assumptions: ■ The City will provide a single file layout per source system as identified in the investment summary. ■ The City subject matter experts and resources most familiar with the current data will be involved in the data conversion effort. ■ The City project team will be responsible for completing the code mapping activity, with assistance from Tyler. 6.3.5 Intentionally left blank. 6.3.6 Intentionally left blank. 6.3.7 Control Point 3: Prepare Solution Stage Acceptance Acceptance criteria for this Stage includes all criteria listed below in each Work Package. Note: Advancement to the Production Readiness Stage is dependent upon Tyler's receipt of the Stage Acceptance. Prepare Solution Stage Deliverables: ■ Licensed software is installed. ■ Installation checklist/system document. ■ Conversion iterations and reviews complete. Prepare Solution Stage Acceptance Criteria: ■ All stage deliverables accepted based on criteria previously defined. ■ Software is configured. ■ Solution validation test plan has been reviewed and updated if needed. City of Spokane Valley, WA Tyler Technologies, Inc. Page 131 6.4 Production Readiness Activities in the Production Readiness stage will prepare the City team for go-live through solution validation,the development of a detailed go-live plan and end user training.A readiness assessment will be conducted with the City to review the status of the project and the organizations readiness for go-live. 6.4.1 Solution Validation Solution Validation is the end-to-end software testing activity to ensure that the City verifies all aspects of the Project (hardware, configuration, business processes, etc.) are functioning properly, and validates that all features and functions per the contract have been deployed for system use. Objectives: • Validate that the solution performs as indicated in the solution validation plan. • Ensure the City organization is ready to move forward with go--live and training (if applicable). STAGE 4 Solution Validation Tyler City RACI MATRIX KEY: Is R= Responsible C -0 0 A=Accountable e, j C=Consulted =Informed �, _L a o a E w 2 ru C a) a as 0 V) a -0 a) u 0 C 0 b 0 0kn co C tw com m a w � ai G aJ 0 (15 Cu al 7 t)0 C E a`1 u U •U - ' r�J W C y D •C U O 00 u C aj a) L.3 C EL _0 L2 -13 0 u (CU 0 -p c Cu £) 0- Z) u f9 aJ X. .:+ -. .0 U 8 C a) 1. Update Solution A R C C C C Validation plan Update test scripts (as C C C A R C applicable) - Perform testing C C C A R C Document issues from C C C A R C testing _ Perform required A R C C C C follow-up on issues Inputs Solution Validation plan Completed work product from prior stages(configuration,business process,etc.) Outputs Acceptance Criteria [only]for Deliverables Deliverables Solution Validation Report City updates report with testing results Work package assumptions: City of Spokane Valley, WA Tyler Technologies, Inc. Page 1 32 • ••• •••••• ■ Designated testing environment has been established. ■ Testing includes current phase activities or deliverables only. 6.4.2 Go-Live Readiness Tyler and the City will ensure that all requirements defined in Project planning have been completed and the Go-Live event can occur, as planned. A go-live readiness assessment will be completed identifying risks or actions items to be addressed to ensure the City has considered its ability to successfully Go-Live. Issues and concerns will be discussed, and mitigation options documented.Tyler and the City will jointly agree to move forward with transition to production. Expectations for final preparation and critical dates for the weeks leading into and during the Go-Live week will be planned in detail and communicated to Project teams. Objectives: ■ Action plan for go-live established. • Assess go-live readiness. • Stakeholders informed of go-live activities. STAGE 4 Go-Live Readiness Tyler City RACI MATRIX KEY: (1) R=Responsible - a A=Accountable a ° On C=Consulted C C a} I-Informed m 3 U v o L E c v c as u v a) -o a a� vs c a on o cn �^ o EE 4 cci )o m, = SC4 id i O V1 u U) 0 @ J ris C _) U ro as en > w w a ID io w > c E to •�, x u u t!r •+, C 4 0 N ' vt ai _ 4 cu c - e.3 , Q o _ p u aci a aai - c ro -o a A aJ x +� C s W Q 0 F-- U w vl c)- U- U v� Cl W (— Perform Readiness I ARCCI CI I I I 1 I Assessment Conduct Go-Live A R C CCCCC C planning session Order peripheral A R C hardware(if applicable) Confirm procedures for Go-Live issue reporting ARIIII CCIIIII resolution Develop Go-Live AR CC CC I C C checklist Final system infrastructure review A R • C C (where applicable) Inputs Future state decisions Go-live checklist City of Spokane Valley, WA Tyler Technologies, Inc. Page f3 Outputs/ Acceptance Criteria [only]for Deliverables Deliverables Updated go-live checklist Updated Action plan and Checklist for go-live delivered to and approved by the City Work package assumptions: ■ None 6,4.3 End User Training End User Training is a critical part of any successful software implementation. Using a training plan previously reviewed and approved,the Project team will organize and initiate the training activities. Train the Trainer:Tyler provides one occurrence of each scheduled training or implementation topic. City users who attended the Tyler sessions may train additional users. Additional Tyler led sessions may be contracted at the applicable rates for training. Tyler will provide standard application documentation for the general use of the software. It is not Tyler's responsibility to develop City specific business process documentation. City-led training labs using City specific business process documentation if created by the City can be added to the regular training curriculum, enhancing the training experiences of the end users. Objectives: • End users are trained on how to use the software prior to go-live. ■ The City is prepared for on-going training and support of the application. STAGE 4 End User Training Tyler City RACI MATRIX KEY: R=ResponsibleILI 0_ o A=Accountable tT1as en J C=Consulted vCUv I =Informed , o0-1 cL C 0 cu C v C C � a`i _ 0 c to a v, > a e.n v a E f +� 2 t' 0 Vl V7 0 c6d U c6 C J w () a�i rya au a�i ` c u v u w c 5 u i u i •= i ppa� jjjUi a w E a E ram • H U w G L U U vj 0 W I— Update training plan _ A R C C I C End User training A R C CCI CCC (Tyler-led) _ Train-the-trainer A R C CC I C End User training(City- C C AR I CCC led) Inputs Training Plan List of End Users and their Roles/Job Duties Configured Tyler System City of Spokane Valley, WA Tyler Technologies, Inc. Page 134 • •�• Outputs/ Acceptance Criteria [only]for Deliverables Deliverables End User Training City signoff that training was delivered Work package assumptions: • The City project team will work with Tyler to jointly develop a training curriculum that identifies the size, makeup, and subject-area of each of the training classes. • Tyler will work with the City as much as possible to provide end-user training in a manner that minimizes the impact to the daily operations of City departments. • The City will be responsible for training new users after go-live (exception—previously planned or regular training offerings by Tyler). 6.4.4 Control Point 4: Production Readiness Stage Acceptance Acceptance criteria for this stage includes all criteria listed below. Advancement to the Production stage • is dependent upon Tyler's receipt of the stage acceptance. Production Readiness stage deliverables: • Solution Validation Report. • Update go-live action plan and checklist. • End user training. Production Readiness stage acceptance criteria: • All stage deliverables accepted based on criteria previously defined. • Go-Live planning session conducted. 6.5 Production Following end user training the production system will be fully enabled and made ready for daily operational use as of the scheduled date.Tyler and the City will follow the comprehensive action plan laid out during Go-Live Readiness to support go-live activities and minimize risk to the Project during go-live. Following go-live,Tyler will work with the City to verify that implementation work is concluded, post go- live activities are scheduled, and the transition to Client Services is complete for long-term operations and maintenance of the Tyler software, 6.5.1 Go-Live Following the action plan for Go-Live, defined in the Production Readiness stage,the City and Tyler will complete work assigned to prepare for Go-Live. The City provides final data extract and Reports from the Legacy System for data conversion and Tyler executes final conversion iteration, if applicable. If defined in the action plan, the City manually enters any data added to the Legacy System after final data extract into the Tyler system. City of Spokane Valley, WA Tyler Technologies, Inc. Page 1 35 Tyler staff collaborates with the City during Go-Live activities.The City transitions to Tyler software for day-to day business processing. Some training topics are better addressed following Go-Live when additional data is available in the system or based on timing of applicable business processes and will be scheduled following Go-Live per the Project Schedule. Objectives: • Execute day to day processing in Tyler software. • City data available in Production environment. STAGE 5 Go-Live Tyler _ City RACI MATRIX KEY: R=Responsible c -0 o v .;° a, a A=Accountable as = J C=Consulted CLn I=Informed LIAL , ui o p L v, E 0 C (u C a) u v1 cli -o N L dl v) C 0 0uz C a)LO p it ro N c +_, ra cu 7 4J Ui O.. cii a) cu 7 rii C N .4� E 4c, X UY Vl a-' o W a-' vl V (1J Q. u N 0_ •Q o , p c dl 4i aii p C SO _ di C T WE C 0 I- U W V'I R LL U L/7 LU IT final source data extract, if C C A R applicable Final source data pushed into production A C R I C C C environment, if applicable _ Proof final converted C C C A R C data, if applicable _ Complete Go-Live activities as defined in C C C AR CI C the Go-Live action plan Provide Go-Live AR CC I C C I C I C assistance Inputs Comprehensive Action Plan for Go-Live Final source data (if applicable) Outputs/ Acceptance Criteria[only]for Deliverables Deliverables Data is available in production environment City confirms data is available in production environment Work package assumptions: City of Spokane Valley, WA Tyler Technologies, Inc. Page 136 •• ••• •• •••.• • The City and Tyler will complete activities documented in the action plan for Go-Live as scheduled. • External stakeholders will be available to assist in supporting the interfaces associated with the Go-Live live process. • The City business processes required for Go-Live are fully documented and tested. • The City Project team and subject matter experts are the primary point of contact for the end users when reporting issues during Go-Live. • The City Project Team and Power User's provide business process context to the end users during Go-Live. • The Tyler Go-Live support team is available to consult with the City teams as necessary. • The Tyler Go-Live support team provides standard functionality responses,which may not be tailored to the local business processes. 6.5.2 Transition to Client Services This work package signals the conclusion of implementation activities for the Phase or Project with the exception of agreed-upon post Go-Live activities.The Tyler project manager(s) coordinates with the City and schedules a formal transition of the City onto the Tyler Client Services team, who provides the City with assistance following Go-Live, officially transitioning the City to operations and maintenance. Objectives: • Ensure no critical issues remain for the project teams to resolve. • Confirm proper knowledge transfer to the City teams for key processes and subject areas. STAGE 5 Transition to Client Services Tyler _ ( ity RACI MATRIX KEY: a) R= Responsible a o CO A=Accountable + ° ba C=Consulted - a, I=Informed Lio ; o q ro c 41 C q) U cU v (U ✓7 c o as 0 n o C 0 v u 0 C 4 i'• o cn vI) O C J m co C j UC) , ai Q: o 70 aai > Uac c 2 2 E C U U_ 41 0.) C U 0 a Q o CL ° o -5C1 ai � c ro u -a u L E v) 0. U- 5 cn Q w H Transfer City to Client Services and review IIAII R 1 I CC C issue reporting and resolution processes _ Review long term maintenance and A R C C continuous improvement . Inputs Open item/issues List City of Spokane Valley, WA Tyler Technologies, Inc. Page f 37 11. • Outputs/ Acceptance Criteria [only]for Deliverables Deliverables Client Services Support Document Work package assumptions: ■ No material project issues remain without assignment and plan. 6.5.3 Post Go-Live Activities Some implementation activities are provided post-production due to the timing of business processes, the requirement of actual production data to complete the activities, or the requirement of the system being used in a live production state. Objectives: • Schedule activities that are planned for after Go-Live. • Ensure issues have been resolved or are planned for resolution before phase or project close. STAGE 5 Post Go-Live Activities Tyler City RACI MATRIX KEY: R=Responsible a a A Accountable ro ; N C s Consulted `° tit 7 c aJ w c w I—Informed LIUL " ;� z, C w C a�i a� al L/J "' uroi v, C E as ay a`w _ -o o � w aa)i o - ca ro V 0 (. u_ vrai 0 c J a) spa c +F U �° N aJ cn a ai 5' Q 10 �a ar as 5 c 2 ro E " L' ") k, c v 0 u , ra T3 C c c al U c L n. 'p C +� p u 0) w w p c a) CL -� w E o E U w vi a ti U cn Al us F— . Schedule contracted activities that are AR CCCCI C C I C C planned for delivery after go-live Determine resolution plan in preparation for phase or project close ARCCC I C C I C out Inputs List of post Go-Live activities 1 Outputs/ Acceptance Criteria [only]for Deliverables Deliverables Updated issues log Work package assumptions: City of Spokane Valley, WA Tyler Technologies, Inc. Page J 38 •• ••• •• •••,• ■ System is being used in a live production state. 6.5.4 Control Point 5: Production Stage Acceptance Acceptance criteria for this Stage includes completion of all criteria listed below: • Advancement to the Close stage is dependent upon Tyler's receipt of this Stage Acceptance. • Converted data is available in production environment. Production Stage Acceptance Criteria: • All stage deliverables accepted based on criteria previously defined. • Go-Live activities defined in the Go-Live action plan completed. ■ The Tyler Software is being used in a production environment as the primary software application to support the needed functional areas ■ Post-live services, if applicable, have been scheduled • Client services support document is provided. 6.6 Close The Close stage signifies full implementation of all products purchased and encompassed in the Phase or Project. The City transitions to the next cycle of their relationship with Tyler (next Phase of implementation or long-term relationship with Tyler Client Services). 6.6.1 Phase Closeout This work package represents Phase completion and signals the conclusion of implementation activities for the Phase.The Tyler Client Services team will assume ongoing support of the City for systems implemented in the Phase. Objectives: • Agreement from Tyler and the City teams that activities within this phase are complete. STAGE 6 Phase Close Out Tyler City RACI iv1ATRIX KEY: R=Responsible o A=Accountable o co J t C=Consulted Lt. a, c I=Informed n`, c0 41 Q Vo pp a) O +? L to W rp C b C u aJ C C O m C C ul 91 aC E [c7 SCU 110 o N N Q C @ C U) O v'1 �/1 U N v L J a) a) C t' C 'L •�-' a) u ro C u a`'i u Ca c Ct 'q Q C3. a a) U) *c G co fl) Ql w x to a_. v- ti O U yr ❑j Ui C a!a a H U LU _ w H Reconcile project budget and status of I A R I I C contract Deliverables City of Spokane Volley, WA Tyler Technologies, Inc. Page /39 041 ••• •• • 0,• Hold post phase review A R CCCC CCCC meeting Release phase- dependent Tyler A R I I project resources Participants Tyler City Project Leadership Project Manager Project Manager Project Sponsor(s) Implementation Consultants Functional Leads, Power Users, Technical Leads Technical Consultants(Conversion, Deployment, Development) • Client Services Inputs Contract Statement of Work Project artifacts Outputs! Acceptance Criteria [only]for Deliverables Deliverables Final action plan (for outstanding items) City acceptance of completed action plan detailing any outstanding items or post-live services Reconciliation Report City acceptance of completed reconciliation report detailing that all project Deliverables, Control Points,and Milestones have been completed and approved, and full budget reconciliation documented by Tyler Post Phase Review Post Phase Review meeting facilitated by Tyler with City attendance Work package assumptions: ■ Tyler deliverables for the phase have been completed and approved. 6.6.2 Project Closeout Completion of this work package signifies final acceptance and formal closing of the Project. At this time the City may choose to begin working with Client Services to look at continuous improvement Projects, building on the completed solution. Objectives: • Confirm no critical issues remain for the project teams to resolve. • Determine proper knowledge transfer to the City teams for key processes and subject areas has occurred. • Verify all deliverables included in the Agreement are delivered. City of Spokane Valley, WA Tyler Technologies, Inc. Page 140 • • • • • .• • STAGE 6 Project Close Out Tyler City RACI MATRIX KEY: a, R=Responsible 0 A=Accountable CO J C=Consulted [Ci C C I=informed ai 2 0, ? °' E bU. DJ 0 +.'_ L U) w co C U CU N C 0 OD LI40 D 0 F 0 cv up a [p +� N ' c o W 5 co U - # C v v 2 ai a co co _ ' c U U �, C U 'B E cv W C 'E •L •U U b0 u v CI) CO v ti c w E a E H U e71 a U u7 C w �- Conduct post project A R C C CC CCCC C review Deliver post project report to City and Tyler I A R I I C leadership Release Tyler project A R I resources Inputs Contract Statement of Work Outputs/ Acceptance Criteria[only]for Deliverables Deliverables Post Project Report City acceptance;Completed report indicating all project Deliverables and milestones have been completed Work package assumptions: • All project implementation activities have been completed and approved. ▪ No critical project issues remain that have not been documented and assigned. ▪ Final project budget has been reconciled and invoiced. • All Tyler deliverables have been completed. 6.6.3 Control Point 6: Close Stage Acceptance Acceptance criteria for this Stage includes completion of all criteria listed below. Close Stage Deliverables: • Post Project Report. Close Stage Acceptance Criteria: • Completed report indicating all Project deliverables and milestones have been completed. City of Spokane Valley, WA Tyler Technologies, Inc. Page 141 11 7. General Assumptions Tyler and the City will use this SOW as a guide for managing the implementation of the Tyler Project as provided and described in the Agreement.There are a few assumptions which, when acknowledged and adhered to, will support a successful implementation.Assumptions related to specific work packages are documented throughout the SOW. Included here are general assumptions which should be considered throughout the overall implementation process. 7.1. Project ■ Project activities will begin after the Agreement has been fully executed. • Each Team will complete their necessary assignments in a mutually agreed upon timeframe to meet the scheduled go-live date, as outlined in the Project Schedule. • Sessions will be scheduled and conducted at a mutually agreeable time. • Additional services, software modules and modifications not described in the SOW or Agreement will be considered a change to this Project and will require a Change Request Form as previously referenced in the definition of the Change Control Process. • Tyler will provide a written agenda and notice of any prerequisites to the City project manager(s) ten (10) business days or as otherwise mutually agreed upon time frame prior to any scheduled on-site or remote sessions, as applicable. • Tyler Implementation Consultants will distribute notes within 72 hours of the end of scheduled meetings or sessions, unless otherwise agreed upon by the Project Managers. Notes must include all action items discussed, responsible organization and person, and a target date for completion of each action item. • Tyler will provide guidance for configuration and processing options available within the Tyler software. If multiple options are presented by Tyler, the City is responsible for making decisions based on the options available and as presented by Tyler resources. • Implementation of new software may require changes to existing processes, both business and technical, requiring the City to make reasonable process changes. • The City is responsible for defining, documenting, and implementing their policies that result from any business process changes. • Tyler resources shall use the Tyler-provided SharePoint Online project site as a central repository solution for project document sharing and Tyler's SFTP site (currently Kiteworks)for the secure exchange of sensitive City data with the Tyler project team. 7.2 Organizational Change Management Unless otherwise contracted by Tyler, City is responsible for managing Organizational Change. Impacted City resources will need consistent coaching and reassurance from their leadership team to embrace and accept the changes being imposed by the move to new software. An important part of change is working to ensure that impacted City resources understand the value of the change, and why they are being asked to change. 7.3 Resources and Scheduling ■ City resources will participate in scheduled activities as assigned in the Project Schedule. City of Spokane Volley, WA Tyler Technologies, Inc. Page 142 • +. • • The City team will complete prerequisites prior to applicable scheduled activities. Failure to do so may affect the schedule, • Tyler and the City will provide resources to support the efforts to complete the Project as scheduled and within the constraints of the Project budget. • Abbreviated timelines and overlapped Phases require sufficient resources to complete all required work as scheduled. • Changes to the Project Schedule, availability of resources or changes in Scope will be requested through a Change Request. Impacts to the triple constraints (scope, budget, and schedule) will be assessed and documented as part of the change control process. • The City will work to ensure assigned resources will follow the change control process. • The City will endeavor to align resources that possess the required business knowledge to complete their assigned tasks successfully. Should there be a change in resources,the replacement resource should have a comparable level of availability, change control process buy- in, and knowledge. • The City makes timely Project related decisions in alignment with the agreed-upon project schedule in order to achieve scheduled due dates on tasks and prepare for subsequent training sessions.Tyler resources will timely perform and act on any required follow-up items stemming from meetings or sessions in order to facilitate the City resources being able to meet their assigned due dates. Failure to do so by either party may affect the schedule, as each analysis and implementation session is dependent on the decisions made in prior sessions. • Each party will respond to information requests in a comprehensive and timely manner, in accordance with the Project Schedule. • The City will provide adequate meeting space or facilities, including appropriate system connectivity, to the project teams including Tyler team members. • For on-site visits,Tyler will identify a travel schedule that balances the needs of the project and the employee. 7.4 Data • Data will be converted as provided and Tyler will not create data that does not exist. • The City is responsible for the quality of legacy data and for cleaning or scrubbing erroneous legacy data. • Tyler will work closely with the City representatives to identify business rules before writing the conversion.The City must confirm that all known data mapping from source to target have been identified and documented before Tyler writes the conversion. • All in-scope source data is in data extract(s). • Each legacy system data file submitted for conversion includes all associated records in a single approved file layout. • The City will provide the legacy system data extract in the same format for each iteration unless changes are mutually agreed upon in advance. If not, negative impacts to the schedule, budget and resource availability may occur and/or data in the new system may be incorrect. • The City Project Team is responsible for reviewing the converted data and reporting issues during each iteration, with assistance from Tyler. • The City is responsible for providing or entering test data (e.g., data for training,testing interfaces, etc.) City of Spokane Valley, WA Tyler Technologies, Inc. Page f 43 * . : 7.5 Facilities • The City will provide dedicated space for Tyler staff to work with City resources for both on-site and remote sessions. If Phases overlap, City will provide multiple training facilities to allow for independent sessions scheduling without conflict. • The City will provide staff with a location to practice what they have learned without distraction. City of Spokane Valley, WA Tyler Technologies, Inc. Page f 44 i • 8. Glossary Word or Term Definition Acceptance Confirming that the output or deliverable is suitable and conforms to the agreed upon criteria. Accountable The one who ultimately ensures a task or deliverable is completed;the one who ensures the prerequisites of the task are met and who delegates the work to those responsible. [Also see RACI] Application A computer program designed to perform a group of coordinated functions,tasks,or activities for the benefit of the user. Application Programming Interface(API) A defined set of tools/methods to pass data to and received data from Tyler software products Agreement This executed legal contract that defines the products and services to be implemented or performed. _ Business Process The practices, policy, procedure,guidelines, or functionality that the client uses to complete a specific job function. Business Requirements Document A specification document used to describe Client requirements for contracted software modifications. Change Request A form used as part of the Change Control process whereby changes in the scope of work,timeline, resources,and/or budget are documented and agreed upon by participating parties. Change Management Guides how we prepare,equip and support individuals to successfully adopt change in order to drive organizational success &outcomes Code Mapping [where applicable] An activity that occurs during the data conversion process whereby users equate data (field level)values from the old system to the values available in the new system.These may be one to one or many to•one. Example: Old System [Field=eye color] [values= BL, Blu, Blue] maps to New Tyler System [Field Eye Color] [value= Blue]. Consulted Those whose opinions are sought,typically subject matter experts, and with whom there is two-way communication. (Also see RACI] Control Point This activity occurs at the end of each stage and serves as a formal and intentional opportunity to review stage deliverables and required acceptance criteria for the stage have been met. Data Mapping [where applicable] The activity determining and documenting where data from the legacy system will be placed in the new system;this typically involves prior data analysis to understand how the data is currently used in the legacy system and how it will be used in the new system. Deliverable A verifiable document or service produced as part of the Project, as defined in the work packages. Go-Live The point in time when the Client is using the Tyler software to conduct daily operations in Production. Informed Those who are kept up-to-date on progress,often only on completion of the task or deliverable,and with whom there is just one-way communication. [Also see RACI] City of Spokane Volley, WA Tyler Technologies, inc• Page / 45 • +�: infrastructure The composite hardware, network resources and services required for the existence,operation,and management of the Tyler software. Interface A connection to and potential exchange of data with an external system or application. Interfaces may be one way,with data leaving the Tyler system to another system or data entering Tyler from another system, or they may be bi-directional with data both leaving and entering Tyler and another system. Integration A standard exchange or sharing of common data within the Tyler system or between Tyler applications Legacy System The software from which a client is converting. Modification Custom enhancement of Tyler's existing software to provide features or functions to meet individual client requirements documented within the scope of the Agreement. On-site Indicates the work location is at one or more of the client's physical office or work environments. Organizational Change The process of changing an organization's strategies, processes, procedures,technologies, and culture,as well as the effect of such changes on the organization. Output A product, result or service generated by a process. Peripheral devices An auxiliary device that connects to and works with the computer in some way.Some examples: scanner,digital camera, printer. Phase A portion of the Project in which specific set of related applications are typically implemented. Phases each have an independent stark,Go-Live and closure dates but use the same Implementation Plans as other Phases of the Project. Phases may overlap or be sequential and may have different Tyler resources assigned. Project The delivery of the software and services per the agreement and the Statement of Work.A Project may be broken down into multiple Phases. RACI A matrix describing the level of participation by various roles in completing tasks or Deliverables for a Project or process. Individuals or groups are assigned one and only one of the following roles for a given task: Responsible(R), Accountable (A), Consulted (C),or Informed (I). Remote Indicates the work location is at one or more of Tyler's physical offices or work environments. Responsible Those who ensure a task is completed,either by themselves or delegating to another resource. [Also see RACI] - Scope Products and services that are included in the Agreement. City of Spokane Valley, WA Tyler Technologies, Inc. Page 146 + • : Solution The implementation of the contracted software product(s) resulting in the connected system allowing users to meet Project goals and gain anticipated efficiencies. Stage The top-level components of the WBS. Each Stage is repeated for individual Phases of the Project. Standard Software functionality that is included in the base software(off- the-shelf) package; is not customized or modified. Statement of Work(SOW) Document which will provide.supporting detail to the Agreement defining Project-specific activities,services,and Deliverables. System The collective group of software and hardware that is used by the organization to conduct business. Test Scripts The steps or sequence of steps that will be used to validate or confirm a piece of functionality, configuration,enhancement, or Use Case Scenario. Training Plan Document(s)that indicate how and when users of the system will be trained relevant to their role in the implementation or use of the system. Validation (or to validate) The process of testing and approving that a specific Deliverable, process, program,or product is working as expected. Work Breakdown Structure (WBS) A hierarchical representation of a Project or Phase broken down into smaller, more manageable components. Work Package A group of related tasks within a project. City of Spokane Volley, WA Tyler Technologies, Inc. Page J 47 ••• •• •••,• Part 4 : Appendices 9. Conversion 9.1 Enterprise ERP Conversion Summary 9.1.1 Accounting COA • Chart of Accounts segments, objects, character codes, project codes (if applicable), organization codes (if applicable), control accounts budget rollups, fund attributes, due to/due from accounts • Requires the use of a Tyler provided spreadsheet for design and entry of the data to be converted 9.1.2 Accounting - Actuals • Summary account balances ■ Up to 12 years 9.1.3 Accounting - Budgets • Original budget, budget adjustments, revised budget summaries for accounts IN Up to 12 years 9.1.4 Accounts Payable Master • Vendor Master file including names, addresses, SSN/FID, contacts, phone numbers • Multiple remittance addresses • Year-to-date 1099 amounts 9.1.5 Accounts Payable - Checks • Check header data including vendor, warrant, check number, check date, overall check amount, GL cash account and clearing information • Check detail data including related document and invoice numbers for each check • Upto5years 9.1.6 Accounts Payable - Invoices ■ Invoice header data containing general information for the invoice • Invoice detail data containing line-specific information for the invoice • Up to 5 years 9.1.7 Capital Assets Master • Asset description, status, acquisition quantity, date and amount, codes for asset class, subclass, department, custodian,flags for capitalization and depreciation, estimated life, serial number, model, model year, depreciation method, life-to-date depreciation amount, last depreciation date, disposal information (if any), purchase information, if any (vendor, P0, Invoice) City of Spokane Valley, WA Tyler Technologies, Inc. Page f 48 9.1.8 Purchase Orders • Open and closed purchase order header data including vendor, buyer, date, accounting information, etc. • Open and closed purchase order detail data including line-item descriptions, quantities, amounts, etc. 9.1.9 Project Grant Accounting • Segments, account strings and fund string allocation table • Requires the use of a Tyler provided (Chart of Accounts) spreadsheet for design and entry of the data to be converted 9.1.10Project Grant Accounting -Actuals • Summary project ledger string balances. If linking to GL, must be converted at the same time. • Up to 3 years 9.1.11 Project Grant Accounting— Budget • Original project ledger budget amounts. If linking to GL, must be converted at the same time. • Up to 3 years 9.1,12General Billing CID • Customer information 9.1.13General Billing— Recurring Invoices • General Billing Invoices that are sent on a regular basis • Header records with general information about the invoice • Detail records with line-specific information 9.1.14General Billing— Bills • 5 years of open and closed invoices • General Ledger information so open invoices can be processed in Enterprise ERP 9.1.15 Payroll • Payroll Employee Master data including data such as name, address, SSN, legacy employee ID, date of birth, hire date, activity status (such as active/inactive), leave/termination code and date, phone(s), e-address, marital status, gender, race, personnel status (such as full-time, part-time, etc.), highest degree, advice-delivery (print/email/both) and check location, plus primary group, job, location, and account information 9.1.16Payroll —Accrual Balances • Employee accrual balances including Vacation, Holiday, and other Leave balances • Start of year balance, earned to date, used to date City of Spokane Valley, WA Tyler Technologies, Inc. Page / 49 •• • • •• 0•• e 9.1.17 Payroll - Deductions • Employee Deductions- including employee ID, deduction codes, tax information, and direct deposit information 9.1.18 Payroll —State Retirement Tables ■ Specific state-required data, plus related service years information, when appropriate • Needed for some states 9.1.19 Payroll —Accumulators ■ YTD, QTD, MTD amounts for employee pay and deductions • Needed for mid-calendar-year go-live • May not be needed if converting earnings/deductions history ▪ Up to 12 years 9.1.20Payroll —Check History • Up to 12 years, additional years must be quoted. We convert amounts for earnings and deductions in employee check history, check number and date. 9.1.21 Payroll — Earning/Deduction Hist. • Up to 12 years, additional years must be quoted. Earning and deduction history broken down my individual codes (earnings and deduction) and amounts per pay period, the detail of these lines, sums the check history in opt 4. City of Spokane Valley, WA Tyler Technologies, Inc. Page J 50 ••• •• • •• ,• 10. Planned Data Exchanges The following data exchanges from 3rd party software providers have been identified by the City and included in the Scope of this Project, per the RFP and Tyler's proposal.The listing below shows the Potential Interfaces tab of Attachment B from the City RFP and Tyler's response. This listing has been updated appropriately to align with the scope of this project, and discussions during the contracting process for this SOW by including the "included in scope of this SOW?" column.Additional planning and analysis will be performed to confirm, expand/reduce, and further define the data exchanges listed in the SOW Tyler Proposal included Desired Included In Product and Desired Type of Tyler Proposal Comments in scope Cost System Type Version Data Transfer Frequency of Data Involved in Potential Transfer Response scope of of this Deve Data Transfer proposal? SOW? Receive_The new ERP system should receive payroll information from the legacy ERP system for purposes of updating the GL,until the City has fully transitioned to the new system.The ERP system should receive File Import Into Standard-File Assumes use of Legacy ERP Eden Yes Yes Selected System On-Demand Deduction/Benefit/Accrual information from the legacy Import compatible file formats payroll system for purposes of creating payments.The new ERP should be able to receive payroll invoice data (garnishments,benefit payments)from the Eden Payroll module. Many Tyler applications include support for Send:The ERP system should have the ability to popular calendaring Integration-Send Near- integrate with MS Word,MS Excel,and Access. systems including Microsoft Standard- Microsoft Outlook and Productivity tools Office data from selected Immediate Receive:Microsoft applications(MS Word,MS Excel, Yes Yes nterface/API Exchange.Email system (Real-Time) and Access)should have the ability to integrate with notifications and alerts the ERP system. can be sent using most email servers,including Microsoft Exchange. City of Spokane Valley, WA Tyler Technologies, Inc. Page f 1 Send:The ERP system should send new user Near- information to update AD in real-time including certain Active Directory Interface-Send and Standard- Information Microsoft Receive Data Immediate demographic and reporting structure information. interface/API Yes Yes (Real-Time) Receive:The ERP system should receive authenticated user information and email addresses in real-time. Parks and Interface-Receive I Receive:The future ERP system will receive daily Standard-File Assumes use of Sportsman data in selected Daily Batch payment information for the purposes of reconciling compatible import and Yes Yes Recreation Software system cash amounts. import/Export export formats Send:The future ERP system should send data required for positive pay and ach transactions to be recorded with Banner Bank. Near- Assumes use of Receive:The future ERP system should be able to Standard-File Interface-Send and Banking Portal Banner Bank Receive Data Immediate receive a file from Banner Bank to assist with all Import/Export compatible export Yes Yes Real-Time) format cleared accounts payable,payroll,and miscellaneous checks that were cleared in a City defined period of time. Licensing and Interface-Receive Receive:The future ERP system will receive daily Standard-File Assumes use of Inspection Software SmartGov data in selected Daily Batch payment information for the purposes of reconciling import/Export compatible export Yes Yes system cash amounts. format Mission Interface-Receive Receive:The future ERP System will receive daily Assumes use of Benefit Software data in selected batches containing employee selections to update the Standard File compatible export Yes Yes Square system BiMonthly employee masterfiles. Import/Export format Interface-Receive Receive: The future ERP system will make inventory Assumes use of Controlled Asset Standard-File Software Spiceworks data in selected On-Demand adjustments on a city defined basis to update the fixed Import/Export compatible export Yes Yes system asset list. format Washington Interface—Send Send:The future ERP system should send data required Assumes use of NEW--Added during Department of Standard-File contracting Retirement data from selected Monthly for pension data to be recorded with Dept of Export compatible export Yes Yes Systems system Retirement services. _ format NEW—Added during Association of Interface—Send Send:The future ERP system should send data required Assumes use of Standard-File Washington data from selected for medical/dental/ins data to be recorded with compatible export Yes Yes contracting Cities system Monthly Association of WA Cities. Export format NEVJ—added during Interface--Send Send:The future ERP system should send data required Assumes use of Standard-File Navia data from selected Annual for Health Savings Account data to be recorded with compatible export Yes Yes contracting Export system Navia. format City of Spokane Valley, WA Tyler Technologies, Inc. Page 12 Interface-Receive Receive:The future ERP system will receive daily Assumes use of Police Precinct FalseAlarm data in selected Daily payment information for the purposes of reconciling Standard File compatible export Yes Yes Access DB system cash amounts. Import format City of Spokane Valley, WA Tyler Technologies, inc. Page 13 11. Project Timeline 11.1 ERP Project Timeline The Project Timeline establishes a target duration for each phase of the project. The timeline needs to account for resource availability, business goals, size and complexity of the project, and task duration requirements. These will be reviewed and adjusted, if needed, during the Initiate and Plan Stage. Refer to the Project Stages section of this SOW for information on work packages associated with each stage of the implementation. Durations may be revised when the Agreement is signed and further refined during the project. Eden to Enterprise ERP project start dates are dependent on wave availability. Waves are a common implementation start month for a group of Eden clients. Each wave has a designated number of slots available for clients to sign up—once those slots are full you must choose an alternate wave that has availability. A signed agreement is required to reserve a spot in a specific wave. Phase Functional Areas Software Modules Duration 1 Enterprise ERP Financials • Accounting 12 months (powered by Munis) • Accounts Payable • Bid Management • BMI CollectiT Interface • Budgeting • Capital Assets • Cash Management • Contract Management • eProcurement • Inventory • Project&Grant Accounting • Purchasing • Accounts Receivable • General Billing 1 Enterprise ERP Productivity • Enterprise Forms Processing Included in Phase • Content Manager Core 1 • Enterprise Analytics and Reporting w Executive Insights • Open Finance 2 Enterprise ERP Human Capital • Payroll with ESS 12 months Management • Human Resources&Talent (powered by Munls) Management • Recruiting • Risk Management Sample Project Timeline based on wave availability in June 2022: PROJECT TIMELINE 2022 2023 10/22 11122 12/22 1/23 2/23 3123 4123 5/23 6/23 7123 8123 9123 10/23 11123 12/23 1124 d w Financials w HCM City of Spokane Valley, WA Tyler Technologies, inc. Page J 4 10. •`f,i 11.2 Intentionally left blank. City of Spokane Valley, WA Tyler Technologies, Inc. Pager 5 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: September 13, 2022 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Motion Consideration: Street and Stormwater Maintenance & Repair Services Contract—Amendment #2 GOVERNING LEGISLATION: chapter 39.04 RCW. PREVIOUS COUNCIL ACTION TAKEN: • March 10, 2020 Approved motion to execute the Street & Stormwater Maintenance Contract. • December 15, 2020 Approved motion to renew the Street & Stormwater Maintenance Contract for 2021. • December 7, 2021 Approved motion to renew the Street & Stormwater Maintenance Contract for 2022. BACKGROUND: This contract, originally executed in 2020, provides for private contracting for asphalt repair, roadway shoulder repair and grading, gravel road grading, crack sealing, sidewalk and path repair, guardrail repair, fencing repair, drainage structure repair and installation, curb, gutter and inlet repair and installation, and other related work. The City contracted, after appropriate bidding and awarding, with Poe Asphalt for an original contract amount of $1,500,000. The Council-approved 2021 option year contract amount was $1,515,439.95. The Council-approved 2022 option year contract amount is $1,530,307.70. Year 2022 is the second of four option years that may be exercised by the City. During 2022, Poe Asphalt has successfully and consistently fulfilled the obligations of the contract by providing street and stormwater maintenance services to the City. At this time, all work has been completed and sufficient funds are not available within the contract to provide additional asphalt reconstruction on several local access roads. The purpose of this Contract Amendment, therefore, is to provide additional contract funds to complete roadway reconstruction of several failing local access roads that best serve the residents. The roads under consideration include the following, which are presented in the attached figure. Roadway Segment Termini Existing PCI Kahuna Drive Carnahan Rd to End 28 Stanley Road 16th Ave to 15th Ave 55 15th Avenue Stanley Rd to Howe Rd 30 15th Avenue Howe Rd to Fancher Rd 26 Howe Road 15th Ave to 14th Ave 32 Fancher Road 15th Ave to 14th Ave 52 During 2022, Avista Corporation has been working in these roadways to modify and upgrade their gas services to the residents. Their work has resulted in a patchwork of failing existing asphalt and new asphalt patches. To provide the best roadway surfaces possible, City staff believe it is the best interest of the residents and City to reconstruct the asphalt in totality, rather than have a patchwork of failing and new asphalt. Avista Corporation concurs with the assessment and has agreed to participate financially in the roadway reconstructions. Financially, the estimate for completing the roadway reconstructions on the segments of local access roads identified is approximately$421,400. Funding participation from the City and Avista is estimated at $287,486 and $133,914, respectively. From the contractual side, the work will be completed by Poe Asphalt under the City's contract and credit will be given to the City for Avista's contribution. If approved by Council, work will commence on September 19tn OPTIONS: 1) Approve the Contract Amendment and proceed with the work, 2) Not approve the Contract Amendment. RECOMMENDED ACTION OR MOTION: Move to approve Contract Amendment #2 to Poe Asphalt Paving Inc. for additional local street reconstruction, resulting in a total contract amount not to exceed $1,951,707.70, and authorize the City Manager to finalize and execute the amendment. BUDGET/FINANCIAL IMPACTS: If approved, this contract amendment will be included in a future 2022 City budget amendment. The amendment would include an increase of$421,400 in revenues to the Street Fund #101, consisting of a transfer in of $287,486 from the Solid Waste Fund #106 and $133,914 in contributions from Avista. The Fund #106 amount is from the solid waste contract local road wear fee that is designated for improvements to local streets. The budget amendment would also include a corresponding increase of$421,400 in expenditures in the Street Fund #101. STAFF CONTACT: Bill Helbig, PE, Community & Public Works Director ATTACHMENTS: Figure — Local Reconstruction Contract Amendment #2 — Local Streets Reconstruction Local Street Reconstruction - Poe Asphalt Change Order , • ` Slt I • ]i;�1 ' 1 1 I Imo_A__A_t��A-�z� i � ❑L 1 L ti , ! 'a` 0 00D00q n=110 d000I 10 J , E"I21 2in my • 07 0U cal ❑ ❑ 15th Ave& Howe Rd Fancher Rd Near 15th Ave • ° 0 o t.,hi O 5i i ❑ ❑❑C! to .1 nr __° ct,' f:. c o c ❑aQ r- [ 4 ,f D Q❑QpC. I �/ cv' P ❑ S Howe Rd S Fancher Rd L J El L� u u Li-'u) E G c ! -_ ❑ 0 0 nn J Do D ']❑❑❑ � o U c o E 15th Ave ] u ,c-,3 g a S Stary ❑ \\- 0 p Q 0 a jIi= oDo ❑0 0 U 11 r _ 711 El 0 17•Y % a 0 n [0 co N s c Q l� E 18th Ln 3 s v e o ,0 O j 2 - f 0 ce m o la • r n ru IF% 8/31/2022 1:9,028 0 0.05 0.1 0.2 mi Pavement Condition Index Poor(40 - 55) Excellent (85 - 100) I r i I 1 1 1 1 1 1 i 0 0.07 0.15 0.3 km Serious (10 -25) Fair(55 - 70) Municipality Boundaries Esri Community Maps Contributors,City of Spokane,Spokane County,WA State Parks GIS, © OpenStreetMap, Microsoft, Esri, HERE, Garmin, Very Poor(25 -40) Good (70 -85) CONTRACT AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF SPOKANE VALLEY AND Poe Asphalt Paving Inc. Spokane Valley Contract 19-162.04 For good and valuable consideration,the legal sufficiency of which is hereby acknowledged, City and the Poe Asphalt Paving Inc.mutually agree as follows: 1. Purpose: This Amendment is for the Contract for additional street maintenance for local access roadway work by and between the Parties, executed by the Parties on March 13, 2020, and which terminates on December 31, 2022. Said contract is referred to as the "Original Contract" and its terms are hereby incorporated by reference. 2. Original Contract Provisions: The Parties agree to continue to abide by those terms and conditions of the Original Contract and any amendments thereto which are not specifically modified by this Amendment. 3. Amendment Provisions: This Amendment is subject to the following amended provisions, which are either as follows,or attached hereto as Appendix"A". All such amended provisions are hereby incorporated by reference herein and shall control over any conflicting provisions of the Original Contract, including any previous amendments thereto. The amount authorized to be expended for 2022 only is increased by an additional$421,400.00 to provide for additional local street maintenance for the following streets. Kahuna Drive from Carnahan Road to End Stanley Road from 16th Avenue to 15th Avenue 15t'Avenue from Stanley Road to Howe Road 15th Avenue from Howe Road to Fancher Road Howe Road from 15th Avenue to 14th Avenue Fancher Road from 15th Avenue to 14t'Avenue 4. Compensation Amendment History: This is Amendment #2 of the Original Contract. The Original Contract incorporates annual renewals and the 2022 Contract Amount shown was executed on December 8, 2021. The history of amendments to the compensation on the Original Contract and all amendments is as follows: Date Contract Amount 2022 Contract Amount 01/01/2022 $ 1,530,307.70 Amendment#2(This Amendment) To be executed $ 421,400.00 Total Amended 2022 Contract Amount $ 1,951,707.70 The parties have executed this Amendment to the Original Contract this day of September 2022. CITY OF SPOKANE VALLEY: POE ASPHALT PAVING INC. John Hohman By: Brian Poe City Manager Its: President APPROVED AS TO FORM: Office of the City Attorney 1 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: September 13, 2022 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Motion Consideration — Barker Road/BSNF Grade Separation Project (Barker Road GSP), Change Order#40 Approval GOVERNING LEGISLATION: • RCW 35.77.010, Perpetual Advanced Six-Year plans for coordinated transportation program expenditures. • SVMC 3.35.010, Contract Authority PREVIOUS COUNCIL ACTION TAKEN: • May 7, 2013 —Administrative Report, Bridging the Valley; • June 23, 2015 — Passed Resolution No. 15-005 adopting the 2016-2021 Six Year Transportation Improvement Program (TIP), which included both the Barker Road and the Pines Road Grade Separation Projects (GSP); • April 5, 2016— Passed motion to obligate federal earmark funds for the design of the GSP; • November 8, 2016 — (Special 5 pm Meeting) Information Report on the status of the Barker GSP; • November 15, 2016 —Administrative Report on the Barker GSP status; • November 22, 2016— Informational Report; • December 6, 2016 —Administrative Report; • December 20, 2016 —Administrative Report; • January 10, 2017 — Motion failed to contract with David Evans and Associates (DEA) for project design services; • February 21, 2017 —Administrative Report; • February 28, 2017 — Passed Resolution 17-006, amending the 2017 TIP; • May 23, 2017— Passed Resolution No. 17-011 adopting the 2018-2023 Six-Year TIP, which included the Grade Separation Project; • August 22, 2017— Passed motion to enter into contract with DEA for the project's Phase 1 (Initial Contract); • October 24, 2017—Administrative Report to discuss alternatives; • January 30, 2018 —Administrative Report to discuss alternatives with Council consensus to move the project forward with Alternative 5; • March 2, 2018 —Administrative Report to discuss alternatives; • March 13, 2018 —Administrative Report to discuss history and alternatives; • March 16, 2018 —Administrative Report for Council and Chamber of Commerce; • March 27, 2018 — Passed motion to select preferred alternative for advancing project; • April 10, 2018 — Passed motion to execute supplemental agreement with DEA for the project's Phase 2 design (DEA Contract Supplement #3); • December 4, 2018 —Administrative Report to discuss project status; • September 10, 2019 —Adoption of Ordinance 19-012 authorizing use of condemnation for property acquisition with regards to three property owners; • November 12, 2019 —Adoption of Ordinance 19-020 authorizing use of condemnation for property acquisition with regard to a fourth property owner; • January 14, 2020 — Passed motion to execute supplemental agreement with DEA; Page 1 of 3 • January 21, 2020 — Passed motion to acquire two properties for the project; • March 31, 2020 — Passed motion to execute agreement with Avista Corporation; • May 12, 2020— Passed motion to execute BSNF Overpass Agreement; • June 30, 2020— Passed motion to execute an Interlocal Agreement with WSDOT for Project Construction and Construction Administration; and, • February 2, 2021 —Administrative Report on bid award. • May 4, 2021 — Passed motion to amend Avista Corporation agreement • January 18, 2022 —Administrative Report on Change Orders • March 29, 2022 — Passed motion to execute Change Order No. 38 • March 29, 2022 — Passed motion to execute Change Order No. 3 and 7 BACKGROUND: The City and WSDOT recognized the benefits for WSDOT managing the construction and construction contract administration for the project. On June 30, 2020, Council passed a motion to execute the Interlocal Agreement between WSDOT and the City. The following are significant items contained within the Agreement as the project moves forward: • WSDOT is the lead agency in contracting and administering the Construction Contract. • WSDOT can issue change orders of $100,000 or less without the City's approval when cumulative change orders are less than $350,000. • Any single Change Order in excess of$100,000 require City review and approval. • The City will be part of WSDOT's Final Inspection and Project Acceptance procedures. • The City will have the sole discretion to issue a Letter of Acceptance to WSDOT at the final project closeout. Acceptance will not be given by the City until it is fully satisfied with the project. • The City will reimburse WSDOT for all costs associated with project construction and construction administration. WSDOT advertised the project on November 23, 2020, and awarded the project on January 28, 2021, to Max J. Kuney Company in the amount of$11,637,134.00, 83 percent of the engineer's estimate of $13,885,811.8. Construction started on March 8, 2021. The contractor has completed the road improvements on Trent Ave. (SR 290), including the roundabout. East and westbound traffic on Trent Ave. is in its final configuration. The south leg (Barker Rd) of the roundabout will be open when the bridge over the BNSF railroad is completed. Construction resumed in March 2022. WSDOT has been coordinating with staff on all change orders with Max J. Kuney Company regardless of their amounts. Currently, WSDOT has executed 27 change orders, including three Council-approved change order, that cumulate to $1,421,769.06. The attached Change Order No. 40 in the amount of $10,300.00 constructs a temporary gate and driveway for a business in order to provide access to their property while the remaining road improvements are built in front of their property. Large RV vehicles access the business and cannot navigate through the construction activities. After Change Order 40 is executed, the new contract amount will be $13,069,203.06 which is 12.31% of the original contract. Staff will continue to work closely with WSDOT as they develop and review all change orders. All change orders that increase the amount of the contract will come before Council for approval as the $350,000 authorization limit has been reached. Page 2 of 3 OPTIONS: 1) Authorize the City Manager to finalize and exeute Change Order Number 40 with Max J. Kuney Company in the amount of$10,300.00, or 2) Take other appropriate action. RECOMMENDED ACTION OR MOTION: Move to authorize the City Manager to finalize and execute Change Order Number 40 with Max J. Kuney Company in the amount of$10,300.00. BUDGET/FINANCIAL IMPACTS: To date, the City has secured funding in excess of $26,000,000 for the Barker Road/BNSF Grade Separation Project from seven sources. All change orders between WSDOT and Max J. Kuney Company will be funded from the project funds and are grant eligible. STAFF CONTACT: Bill Helbig, PE, Community and Public Works Director ATTACHMENTS: Change Order No. 20 Change Orders Summary Page 3 of 3 WASWIRGTON STATE DEPARTMENT OF TRANSPORTATION PATE:D9/04/22 CNAIIGE ORDER PAGE 1 of 4 CONTRACT IIO: 009613 FEDERAL AID 1IO;TIOERIX.4111(005) CONTRACT TITLE: RARYRR All SERF PRAM SEPARATION EPORAJIE CODNTT-MP CHAllOE ORDER ND; 40 MITRE DRIVEWAY PRIME CONTRACTOR: 210609831 MAX d. KUNST COMPANY 12D II RA1.PH sT 99202-4744 SPOKANE. WA 99220-0008 (X)Ordered by Engineer under the terma of Section 1-04.4.of the Standard Specifications I /Change proposed by Contractor ENDORSED SY: SURETY CONSENT: VI*64,411 CONTRACTOR SIGNATURE AT1'OENEy IN FACT Aug 8,2022 DATE PATE ORIOIIIAL CONTRACT AMOUNT: 11,637,134.00 CURRENT CONTRACT AMOUNT: 13;269.552.o5 ESTIMATE➢SET CHANGE TRIO ORDER: 10,300,00 ESTIMATED CONTRACT TOTAL AFTER CHANCE: 33,200,1E1.06 Signature Required: h Project Engineer ( (state Conatraction Engineer I }Regional Administrator ( }Other Agency PROJECT ENGINEER SI011ATDRE STATE CONSTRUCTION'ENGINEER SIGNATURE DATE DATE DINER APPROVAL WHEN REQUIRED REGIONAL ADMINISTRATOR SIGNATURE SIGNATURE DATE DATE REPRESENTING 02102v04(reVieed Feb PODS) WASHINGTON STATE DEPARTMENT OF TRANSPORTATION DATE:D5/04/22 CHANGE ORDER PAGE 2 of 4 CONTRACT N0:009623. CNARGE ORDER NO: 40 All work, materials, and me ents to be in accordance with the provisions of the'Standard Specif ecatione and Special Provisions for the type of construction involved. This contract is revised as follows: be0cnrchation Thi nge order adds a temporary driveway for Trnlfne RV to the Contract. Plan eheete Sheet Till is added to the Contract an shown on page 4 of this change eider. Materials The chain link fabric for the gate shall consist of a minimum of 9-gage wire, conforming to ARTS A322. Canetruction Requirements The requir ents of Section 2-06 for preparation of the euhgrade, 4-04 for the Cxuahed Surfacing TOP Conine (CFTC). E-12 for the fencing and gate, and 2-11 for placement on tap of Cabgrnde (reparatienl Shall apply. The Contractor shall construct a 25. wide temporary driveway from the Private Road to the Molina RV OS Staked by the Engineer. After grading and placement of gentektile nn the top of the ss hggrade. 4° of CSTC shall be placed on top of the geotextile. The Contractor shall also install a 20. gate (per Standard Plan L-30.10-02) with the addition of security urity barb wire on top of the gate matching the existing fence as staked by the Engineer. Payment 'CD#40 Trulin Gate", Lump sum, shall be full compensation for all mobilisation: labor, equipment, and materials necessary to metal(a gate to Truline RV Per the temporary access, 'CO N40 Temporary Driveway", force account, will be paid as perSection 1-09.6 for the work to constructn the temporary driveway to Truifne RV. 'CC y40 Driveway Maintenance, farce comment, will be paid en pee Section 1-09.6 For the maintenance performed on the temporary driveway to Traline RV. Working Days The number of working days is not affected by thin change order. WASHINGTON STATE DEPARTMENT OF TRANSPORTATION DATF.:05/04/22 CHANGE ORDER PAGE 3 cE 4 CONTRACT U0:009623 OWA1IO6 OR➢E6 NO: 40 i ITEM OR➢➢P ST➢ UNIT OF 1 UNIT PRICE EST 0TY MIME EAT MIT CHANGE NO NO ITEM MEAGENS ITEM DESCRIPTION: 'CO 040 TRVLIKE GATE' 1035 04 L.S. 2,100,00 1.00 2,100.00 ITEM DESCRIPTION: "CO 040 TEMPORARY DRIVENAY" 103G 04 EST. 5,500.00 1.00 5,500.0-0 ITEM DESCRIPTION; "CO 040 DRIVEWAY MAINTEIIAIIC6" 1037 04 EST. 2,500.00 1.00 2,500.00 AMOUNT TOTAL 10,300.0D • C9623 ti Change Order#40 I — Page 4 of 4 I LE g h EXISTING PROPERTY LINE EXISTINGFENCEYP)I •• i50.0'(TAP) LF I 1 69.3' E 1 • r__ __ __ __ -\---\--ii , . .:„.,,..,,i I TAP 4 21'--� ;; 95'i S1 -- 1 1 EXdSTIN4 TE{,SPORARY I 1 Jffr EASEMENT gyp) I 45' A'(TAP) 14R's - 4 ( 172 11 —I—Y— ... gI. EXISTING 44.0'PRIVATE — Hi 1 —— - ACCESSIUTILITY EASEMENT&PURLIc EDGE OF ASPHALT —f ------ 1 1 SANITARY SEWER EASEMENT — — —`—`-- _ _- — — ___ EDTPORARY a TO EXISTING PROPERTY LINE 11 PROPO GRAVEL ACCESS t NOTES BARKER RD- NSF TEMPORARY ACCESS 1_ PROPOSED GRAVEL ACCESS LOCATION IS un, ,`� GRADE SEPARATION PERMIT(TAP) N APPROXIMATE FROM FIELD MEASUREMENTS. �r 'r^„ / SpyTRU LINE RV 2. EXISTING FENCE LOCATION IS APPROXIMATE iI� FROM FIELD MEASUREMENTS —J P PROJECT NO.0143 SCALE:1"=60' Sheet TAP 1 g y1 DRAWN BY: JAM I08/09121 CHECKED BY:JAM 108/09/21 C9623 Co 1M0 to MJK 5-4-22 Final Audit Report 2022-0&00 Creolod: 2022-07.21 3y flee Ihn.trara1NcH0ma0firwdetxn.o.) Stowe Signed 7ranonctian ID: CILICHRCM9 AWIreo5P70n0044r00121050 RAWe "C9623 CO#40 to MJK 5-4-22"History Document created by Ray McNamara(McNemeR@wadnl.wa.aov) 2022.07-21-4:40-24 PM GMT-IF.eddreex IBB,230213.147 P.Document emeiled to Kelly Grifth(kepy@fnnokunoy.00m)for signature 2022417 21-4.40.5S PH G4T `r_1 Erroll viewed by Kelly Griffith(kelly@meahuney.eoro 207207-71-11:39.05 PH GIFT.IP xddreou 172226.710 f Enroll viewed by Kelly Griffith(kollyRCmexkunoy.cam). 2022 07-28-11:37.42 PH GUT-IP addle.,le.U8.111?35 t'J Email Aimed by Kelly Griffith(kelly@orookoney,eom) 2072-08-05-135025 PM GMT.IP addres 14E47.154.1 Q Kelly Griffith(kolly®rrlexkuneycorn)entered valid password. 2022-0a0B-4:43:42 PIA OUT rye Document a-signed by Kelly Griffith(Kelly@mexlruney.wm) &meta d mta:2022-03-00-4:4706 PH GMT-Tone Source:server.IP eddies 107.1.80.106 Agreement complaloci 70224N-05.4.47.05 PM GMT 0 Adobe Acrobat Sign Barker Road/BNSF Grade Separation Project Spokane Change Order Summary 4000 Valley Council WSDOT Negotiated/ Approved Executed Change Un-Executed CO's Change Orders Orders Work Day No. Description Costs Costs Costs Change+/- Remarks/Status 1 HMA Mix 1/2 Inch Revisions $ - 0 No cost change order to substitute a different gradation mix of asphalt 2 Common Borrow Measurement Revision $ - 0 No cost change order that revises the measurement method of Common Borrow(BI#18) Contract included the standard WSDOT specifications for Common Borrow(fill material). The contractor's material source met WSDOT specifications,but was rejected by BNSF and could not be used within the BNSF property portion of the project. 3 BNSF Material Requirements-Hatch Road Source $ 1,031,700.00 0 Approximately 35,000 CY is needed within the BNSF property. The closest source allowed by BNSF,substantially increases the hauling operation(approx.5 times longer duration). The material is also sandy material which changes the compaction efforts needed for the material. 4 Remove Structure&Obstruction Overhead $ 18,500.00 5 Extended overhead costs(5 days)to deal with removal of discovered buried concrete and metal structures located on the acquired Highland Estates property. Structures were unknown. 6 Undocumented Fill Exploration&Overhead $ 5,650.80 1 Extended overhead cost(1 day)and exploratory work to determine the limits of the unsuitable buried material located on the acquired Cassell property. Material was buried by the previous property owner and was unknown. 7 Concrete Island Quantity Revisions $ 37,882.00 0 Additional concrete quantities for roundabout islands. Original bid quantities did not cover all the contract work shown in the plans. 8 Additional Stripe Removal $ 9,563.04 0 Work to remove additional existing pavement markings 9 Undocumented Fill Excavation Overhead $ 44,400.00 12 Extended overhead cost(12 days)for the excavation work to remove the unsuitable material from the acquired Cassell property. 10 Barker Special WZTC Sign $ 342.97 0 Sign changes needed for traffic control (Minor) 11 Additional Sign Removal $ 423.58 0 Sign changes needed for traffic control (Minor) 12 Added Class A Signs $ 1,676.26 0 Sign changes needed for traffic control (Minor) 13 Added Borrow&Embankment $ 150,000.00 0 Additional fill material and compaction needed to fill in the unsuitable material excavation on the acquired Cassell property. 14 Relocated CenturyLink fiber optic line that was in conflict with improvements. Line is within an existing easement and was not where (Minor) Relocate Utility Line $ 8,276.25 0 original design locates showed. 15 DT Line HMA added Bid Item $ - 0 No cost change order to substitute a different gradation mix of asphalt for the detour road. 16 Allowable Recycled Material $ - 0 No cost change order to allow more recycled concrete materials to be used in the common borrow(except BNSF property). 17 CenturyLink Shoring $ 24,555.40 0 To maintain access to the existing CenturyLink vault using shoring until the vault can be abandoned after the bridge is constructed. This allowed for the fill of the roundabout to continue while the bridge was delayed. 18 CMP Material Revision $ (13,875.46) 0 Credit for material substitution on drainage pipe. 19 Bollards Not Used $ (16,655.20) 0 Credit for using large rocks instead of bollards to protect Avista power poles along the detour road. 20 PRV Material Change $ (250.00) 0 Material costs for a change needed on the relocation of the water main pressure reducing vault.. (Minor) 25 Additional surveying required due to plan error. (Minor) SE Line Surveying Error $ 1,688.20 0 26 Temporary Striping Long Duration(Minor Change) $ 9,139.80 0 Install temporary paint pavement markings instead of plastic in order to open Trent and the roundabout to traffic in 2021. (Minor) 28 DR1-1 Revisions $ 4,000.00 0 Minor drainage changes,anticipate minor credit 30 Roundabout Caution Signs $ 4,076.00 0 Additional permanent truck warning signs at the roundabout requested by WSDOT Traffic. 32 CSBC/CSTC No Scale Check $ (1,619.04) 0 Credit for rock material due to not providing truck scale certification. (Minor) 34 Detour Signs $ 2,784.64 0 Additional traffic control signs needed to detour traffic for the Trent Ave eastbound closure. 35 BI#147 Wire Fence $ (29,990.18) 0 Reduction in retaining wall fence quantities 36 Blockout Size Revision $ - 0 No cost change order to revise the utility block out details at the end wall and piers 38 RAB Completion $ 129,500.00 35 Extended overhead costs(35 days)in order to open Trent and the roundabout to traffic in 2021. 39 Weed Barrier $ - 0 No cost change order to substitute the material specification for the weed barrier 40 TrulineRV Temporary Driveway $ 10,300.00 Provide a temporary acceses for TrueLine RV while constructing improvements in front of their businesss. 42 June 19th Holiday $ - 0 No cost change order,to include June 19th as a non-working day. $ 10,300.00 $ 1,199,082.00 $ 222,687.06 53 Original Contract $ 11,637,134.00 WSDOT Executed Change Orders $ 222,687.06 1.91%of Original Contract(27 CO's) Council Approved Change Orders $ 1,199,082.00 10.30%of Original Contract(3 CO's) Pending Approval Change Orders $ 10,300.00 0.09%of Original Contract(1 CO's) Total Change Orders $ 1,432,069.06 12.31%of Original Contract Revised Contract Amount $ 13,069,203.06 (Change Orders Pending Council Approval I (Council Approved Executed Change Orders I WWSDOT Executed Change Orders pCITY OF SPOKANE VALLEY Request for Council Action Meeting Date: September 13, 2022 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Gang Task Force funding GOVERNING LEGISLATION: Interlocal Agreement with Spokane County and Spokane Sheriffs Office PREVIOUS COUNCIL ACTION TAKEN: Administrative report on Regional Safe Streets Task Force on August 16, 2022 BACKGROUND: Police Chief Ellis provided an overview of the Regional Safe Streets Task Force on August 16, 2022. Chief Ellis highlighted increases in gang violence and changes with additional patrols that have been temporarily implemented this year. Significantly, the extra patrols have been provided through overtime patrols by participating officers from existing funding, including through the City's 2022 budgeted law enforcement costs. The extra patrols were expected to end in September of 2022. Spokane County contributed an additional $100,000 beginning in August, which will extend the extra patrols to approximately the end of October or beginning of November. If Spokane Valley contributed $100,000, it would likely extend the extra patrols until the end of the year or mid-January 2023. Staff are seeking discussion and direction from City Council on whether they would like to contribute towards the extra patrols. If City Council would like to contribute towards the extra patrols, it will require a consensus at this time, and the increase will be incorporated into a future 2022 budget amendment, which will be considered by City Council later this fall. The City's current adopted law enforcement budget is $24,958,601. OPTIONS: Discussion; consensus to contribute an additional amount towards extra patrols for the Regional Safe Streets Task Force. RECOMMENDED ACTION OR MOTION: Consensus to contribute $ towards extra patrols for the Regional Safe Streets Task Force; or take such other action as Council deems appropriate. BUDGET/FINANCIAL IMPACTS: If Council determines to contribute towards the extra patrols, the 2022 Budget will need to be amended to account for the increase expenditures. This would be a non-recurring expense and not incorporated into the 2023 budget. STAFF CONTACT: Chief Ellis; Erik Lamb, Deputy City Manager ATTACHMENTS: PowerPoint pokane ValleyDepartment:Police GangEnforcement Task Force FundingDiscussion � SPOKANE VALLEY CITY HA LL. 1 Sok PIQUE Spokane' af,Cey(Police(Department A WA5PCPecs ZV Accredited Agent} #�MaYO a'k'r dA Chief IDavefflig Erik _Lamb, Deputyar Manager 1 September% zozz Background August i6, zozz - Update on - Enforcement Task Force Q 0 Lile Regional, multi-agency task force SVPD and SCSO share four officers that are part of the task force «�• � � pr �.. ikaY Due to increases in shootings 'NW el • Reorganized to deal with Spokane specific gang issues WA,• Partnering with new Spokane Police ► Department Violent Crimes Unit 2003 • Proactive street patrols tasked with illti. combatting gang violence Funding City pays for SVPD officers as part of its Law Enforcement Interlocal Increases and proactive patrols — handled as overtime under our agreement szoo, 000 provided by the Spokane County Board of County Commissioners Will fund dedicated overtime extra patrols for approximately 2-3 months 3 Additional City Funding? Discuss additional City funding involvement Additional $ioo,000 will extend patrols additional 2-3 months Current 2022 budget is $24,958,6oi If Council consensus, will be included and voted upon in budget amendment to account for increased overtime costs in Law Enforcement Agreement later in 2022 4 Y w !m i y � 8 . '.,..'_..,"''.:::::....,L. SPO: ....6KAN�E war( r poLl . , ......oh.), . __••• „c„ ,,,,,..„. --,\ ,......_ ___,.. •-•,,, , , _....,„ • ...„, ,::„.„.„ .:.,,, ',tr_______,..,,,,,, ..... ,_______ _.... "C3348C Q u e st ions? DRAFT ADVANCE AGENDA as of Sept 8,2022; 8:30 a.m. Please note this is a work in progress;items are tentative To: Council&Staff From: City Clerk,by direction of City Manager Re: Draft Schedule for Upcoming Council Meetings Sept 20,2022,Study Session,6:00 p.m. [due Tue Sept 13] ACTION ITEMS: 1. Second Reading Ordinance 22-016 Re TPA Formation-Mike Basinger (10 minutes) 2. Second Reading Ordinance 22-017 Amending SVMC 3.46-Cary Driskell (5 minutes) 3. Second Reading Ordinance 22-018 Amending SVMC 3.47-Cary Driskell (5 minutes) 4. Second Reading Ordinance 22-019 Amending SVMC 2.35.010-Cary Driskell (5 minutes) NON-ACTION ITEMS: 5.Proposed Ordinance Adopting 2023 Property Taxes-Chelsie Taylor (10 minutes) 6. Street Vacation STV 2022-0002,Cameo Lofts-Lori Barlow (10 minutes) 7.Outside Agency presentations(5 minutes each)-Dan Domrese (-110 minutes) 8.Advance Agenda-Mayor Haley (5 minutes) [*estimated meeting: 160 mins] Sept 27,2022,Formal Meeting Study Session,6:00 p.m. [due Tue Sept 20] Proclamation:Fire Prevention Week 1.Consent Agenda(claims,payroll,minutes) (5 minutes) 2.First Reading Ordinance 22-020 Street Vacation STV 2022-0002,Cameo Lofts-Lori Barlow (5 minutes) 3.Motion Consideration:Grant Opportunity:Water Quality Combined Funding Program-Adam Jackson (10 minutes) 4.Admin Report: SCOPE Presentation-Chris Conway SCOPE Director (15 minutes) 5.Admin Report: Sullivan/Trent Interchange Update-Gloria Mantz (10 minutes) 6.Admin Report:Capital Reserve Fund 312-Chelsie Taylor (15 minutes) 7.Admin Report: SVPD Update-Chief Ellis (10 minutes) 8.Admin Report:Fire Dept Monthly Report-Chief Soto (10 minutes) 9.Admin Report:Advance Agenda-Mayor Haley (5 minutes) 10.Info Only:Department Monthly Reports [*estimated meeting:85 mins] October 4,2022,Study Session,6:00 p.m. [due Tue Sept 27] ACTION ITEMS: 1. Second Reading Ordinance 22-22-020 Street Vacation STV 2022-0002,Cameo Lofts-Lori Barlow (5 minutes) NON-ACTION ITEMS: 2. Stormwater Utility Plan Update-Gloria Mantz (10 minutes) 3.City Manager Presentation of 2023 Preliminary Budget-John Hohman (30 minutes) 4.Advance Agenda-Mayor Haley (5 minutes) [*estimated meeting: 50 mins] October 11,2022,Formal Meeting,6:00 p.m. [due Tue Oct 4] 1.PUBLIC HEARING#2:2023 Budget: Preliminary Budget (10 minutes) 2.First Reading Property Tax Ordinance 22- -Chelsie Taylor (10 minutes) 3.Consent Agenda(claims,payroll,minutes) (5 minutes) 4.Admin Report:2022 Budget Amendment-Chelsie Taylor (10 minutes) 5.Admin Report:Advance Agenda-Mayor Haley (5 minutes) [*estimated meeting:40 mins] October 18,2022,Study Session,6:00 p.m. [due Tue Oct 11] 1.Advance Agenda-Mayor Haley (5 minutes) October 2.5,2022,Formal Meeting,6:00 p.m. [due Tue Oct 18] 1.PUBLIC HEARING: 2022 Budget Amendment-Chelsie Taylor (5 minutes) 2.First Reading Ordinance 22- Amending 2022 Budget-Chelsie Taylor (10 minutes) 3.Consent Agenda(claims,payroll,minutes) (5 minutes) 4. Second Reading Property Tax Ordinance 22- -Chelsie Taylor (10 minutes) 5.First Reading Ordinance 22- Adopting 2023 Budget-Chelsie Taylor (10 minutes) Draft Advance Agenda 9/8/2022 12:06:51 PM Page 1 of 2 6.Motion Consideration:Outside Agency Grant Awards—Dan Domrese (10 minutes) 7.Admin Report: Stormwater Utility Rates—Gloria Mantz (10 minutes) 8.Admin Report:Fire Dept Monthly Report—Chief Soto (10 minutes) 9.Admin Report:Advance Agenda—Mayor Haley (5 minutes) 10.Info Only:Department Monthly Reports [*estimated meeting: 75 mins] Nov 1,2022,Study Session,6:00 p.m. [due Tue Oct 25] 1.Advance Agenda—Mayor Haley (5 minutes) Nov 8,2022,Formal Meeting,6:00 p.m. [due Tue Nov 1] 1.PUBLIC HEARING#3: 2023 Budget—Chelsie Taylor (5 minutes) 2.Consent Agenda(claims,payroll,minutes) (5 minutes) 3. Second Reading Ordinance 22- Amending 2022 Budget—Chelsie Taylor (10 minutes) 4. Second Reading Ordinance 22- Adopting 2023 Budget—Chelsie Taylor (10 minutes) 5.Motion Consideration: Stormwater Utility Rates—Gloria Mantz (10 minutes) 6.Admin Report:LTAC Recommendations to Council—Chelsie Taylor (15 minutes) 7.Admin Report:Advance Agenda—Mayor Haley (5 minutes) 8.Info Only:Department Monthly Reports [*estimated meeting:60 mins] Nov 15,2022,Study Session,6:00 p.m. [due Tue Nov 8] 1.Advance Agenda—Mayor Haley (5 minutes) Nov 22,2022,Formal Meeting,6:00 p.m. [due Tue Nov 15] 1.Consent Agenda(claims,payroll,minutes) (5 minutes) 2.Admin Report:2023 Fee Resolution—Chelsie Taylor (10 minutes) 3.Admin Report:Advance Agenda—Mayor Haley (5 minutes) 4.Admin Report:Fire Dept Monthly Report—Chief Soto (10 minutes) 5.Info Only:Department Monthly Reports [*estimated meeting: mins] Nov 29,2022—meeting cancelled—Thanksgiving holiday Dec 6,2022,Study Session,6:00 p.m. [due Tue Nov 29] 1.Advance Agenda—Mayor Haley (5 minutes) Dec 13,2022,Formal Meeting,6:00 p.m. [due Tue Dec 6] 1.Consent Agenda(claims,payroll,minutes) (5 minutes) 2.Admin Report:Advance Agenda—Mayor Haley (5 minutes) Dec 20,2022,Study Session,6:00 p.m. [due Tue Dec 13] 1.Consent Agenda(claims,payroll,minutes) (5 minutes) 2.Admin Report:Advance Agenda—Mayor Haley (5 minutes) 3.Info Only:Department Monthly Reports [*estimated meeting: mins] Dec 27,2022—meeting likely cancelled—Christmas holiday Jan 3,2022,Study Session,6:00 p.m. [due Tue Dec 27] 1.Advance Agenda—Mayor Haley (5 minutes) *time for public or council comments not included OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS: Appleway Trail Amenities Mirabeau Park Forestry Mgmt. SCRAPS Update Basement space Neighborhood Restoration St.Illumination(owners, cost, location) Castle Park NLC Summit Nov 16-19 St.O&M Pavement Preservation CDBG Interlocal Park Lighting Street Scaping,signs,trees,etc-info item Consolidated Homeless Grant Pavement Mgmt Funding Vehicle Wgt Infrastructure Impact Continuum of Care(info item) PFD Presentation Water Districts&Green Space Core Beliefs Resolution Prosecutor Services Way Finding Sign Gov.Auth.Emergencies(info) Residency Draft Advance Agenda 9/8/2022 12:06:51 PM Page 2 of 2