Ordinance 22-018 re SVMC 3.47 CITY OF SPOKANE VALLEY
SPOKANE COUNTY, WASHINGTON
ORDINANCE NO. 22-018
AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY
WASHINGTON,AMENDING SECTIONS 3.47.010 THROUGH 3.47.030 OF THE SPOKANE
VALLEY MUNICIPAL CODE RELATING TO THE SELECTION PROCESS FOR
PURCHASE OF GOODS, EQUIPMENT, AND SUPPLIES; AND OTHER MATTERS
RELATING THERETO.
WHEREAS, the City of Spokane Valley previously adopted Spokane Valley Municipal Code
sections 3.47.010 through 3.47.030 relating to the thresholds for purchase of goods,equipment,and supplies
with regard to the procurement process to be used; and
WHEREAS, the City has considerable experience in identifying vendors who will provide
competitive pricing to the City for such items; and
WHEREAS, the cost of goods, equipment, and supplies has increased substantially since the
original thresholds were adopted; and
WHEREAS,these proposed amendments will allow increased efficiency and necessary flexibility
while still protecting the financial best interest of the City and its citizens; and
'WHEREAS,the City Council has determined that is it appropriate and necessary to revise chapter
3.47 SVMC to increase efficiency for both staff and the public with which the City contracts.
NOW, THEREFORE, the City Council of the City of Spokane Valley, Washington ordains as
follows:
Section 1. Amendment. Spokane Valley Municipal Code sections 3.47.010 through
3.47.030 are hereby amended as follows:
SVMC 3.47.010 Purchase of goods greater than $100,000.
A. When making a purchase of goods, equipment, or supplies in excess of $100,000, the responsible
department shall, at least 13 days prior to purchasing such goods,publish a notice of request for bids stating
the written specifications of the goods required and desire of the City to purchase such goods. The notice
shall contain the written specifications, the date for submitting bids, and name and address of the City
representative who can provide information on the request for bids. Upon receipt of the written bids,the
City shall select and purchase the goods from the vendor submitting the lowest bid; provided,that such bid
meets all specifications provided in the notice. When determining the lowest bid, the City may take into
account sales tax revenues received by the City, shipping, and transportation costs. All purchases of goods
in the amount of$2,500 or more shall also comply with SVMC 3.48.030.
B. For purposes of this section, the threshold limits shall only apply to a single good, piece of equipment,
or supply item.
SVMC 3.47.020 Purchase of goods equal to or less than $100,000 and greater than $25,000.
A. When making a purchase of goods, equipment, or supplies equal to or less than $100,000, but greater
than $25,000, the responsible department shall obtain three or more quotes for the goods, equipment, or
supplies required,select and purchase the goods from the vendor submitting the lowest quote,and maintain
Ordinance 22-018 Amending Chapter 3.47 SVMC—Purchase of Goods - I -
a record of the process followed. Alternatively, the department may utilize the vendor list and process set
forth in Chapter 3.48 SVMC. The department may consider quotes by any vendor with which the City has
a vendor account as one of the three required quotes. City staff may take verbal quotes and reduce them to
writing. When determining the lowest quote, the City may take into account local sales tax revenues,
shipping, and transportation costs. If less than three quotes are received, City staff shall not be required to
resubmit for additional quotes, but shall select from the quotes submitted. All purchases of goods in the
amount of$2,500 or more shall also comply with SVMC 3.48.030.
SVMC 3.47.030 Purchase of goods equal to or less than$25,000.
When purchasing goods,equipment,or supplies in an amount equal to or less than$25,000,the responsible
department is encouraged, but is not required, to use a competitive selection process, including obtaining
three quotes pursuant to SVMC 3.47.020, or using the vendor list and process set forth in
Chapter 3.48 SVMC. The responsible department shall contact vendors at least once annually to establish
prices on common items that may be purchased in bulk. Such prices may be used when determining the
threshold limits for purposes of this chapter. A City department may aggregate a group of common items
so long as each of such items individually are less than$25,000. Any individual items greater than$25,000
shall be bid pursuant to SVMC 3.47.010 or 3.47.020.If a competitive process is not utilized,the responsible
department shall seek to achieve maximum quality at minimum cost by making an award based on its
experience and knowledge of the market.All purchases of goods in the amount of$2,500 or more shall also
comply with SVMC 3.48.030.
Section 2. Other sections unchanged, All other provisions of chapter 3.47 SVMC not
specifically referenced hereto shall remain in full force and effect.
Section 3. Severability, If any section,sentence, clause or phrase of this Ordinance should be
held to be invalid or unconstitutional by a court of competent jurisdiction,such invalidity or unconstitutionality
shall not affect the validity or constitutionality of any other section,sentence,clause or phrase of this Ordinance.
Section 4. Effective Date, This Ordinance shall be in full force and effect five days after
publication of the Ordinance Summary.
Passed this 13th day of September, 2022.
•
Pam Haley, Mayor
.//74:14
iristine Bainbridge, City Clerk
Approved as t Form:
I
Office t e City rney
Date of Publication: 9-16-2022
Effective Date: 9-21-2022
Ordinance 22-018 Amending Chapter 3.47 SVMC—Purchase of Goods -2-