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2022, 09-27 Regular Formal MINUTES City of Spokane Valley City Council Regular Formal Meeting Tuesday, September 27,2022 Mayor Haley called the meeting to order at 6 p.m. The meeting was held in person by Council and staff in Council Chambers, and also remotely via Zoom meeting. Attendance: Councilmembers Staff Pam Haley,Mayor John Holtman, City Manager Rod Higgins,Deputy Mayor Erik Lamb, Deputy City Manager Tim Hattenburg, Councilmember Bill Helbig, Community/Public Works Director Brandi Peetz, Councilmember Chelsie Taylor, Finance Director Ben Wick,Councilmember Cary Driskell, City Attorney Arne Woodard, Councilmember Tony Beattie, Sr. Deputy City Attorney Mike Basinger, Economic Development Dir. Absent: John Bottelli,Parks,Rec&Facilities Director Councilmember Padden John Whitehead, Human Resources Director Dave Ellis, Police Chief Lori Barlow, Senior Planner Virginia Clough, Legislative Policy Coordinator Christine Bainbridge, City Clerk _ INVOCATION: Pastor Bruszer of Genesis Church gave the invocation. PLEDGE OF ALLEGIANCE Council, staff and the audience stood for the Pledge of Allegiance. ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present except Councilmember Padden.It was moved by Councilmember Woodard, seconded and unanimously agreed to excuse Councilmember Padden. APPROVAL OF AGENDA It was moved by Deputy Mayor Higgins, seconded and unanimously agreed to approve the agenda. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS n/a COMMITTEE,BOARD,LIAISON SUMMARY REPORTS Councilmember Hattenburg: mentioned that the new STA (Spokane Transit Authority) fares will be out October I along with a new fare system, where people can apply for fare cards to be mailed to them, and which cards can have money added on them in places like grocery stores; said the money can be carried over at the end of the month; said on behalf of Mayor Haley he welcomed a new business Total Reclaim, which he said is a state-of-the-art recycling system located on East Knox; went to the ITZ Sports Performance ribbon cutting, said the organization is primarily a basketball training facility for all ages and • that their training includes helping people with their hand/eye coordination; said he participated in the Valleyfest parade, which was a great evening; went to the Amazon tour and said Amazon tries to tailor schedules for all employees according to their individual needs,that they have about 1100 employees, and that the bus just started making stops at the facility. Councilmember Peetz: said she also attended several of the aforementioned; said her time ended on the AWC (Association of Washington Cities) Legislative Priorities Committee; she too attended the TIZ Ribbon cutting,which facility includes various sports; went on the tour of the Amazon building; attended a concert at the Fair;participated in the Valleyfest parade along with over 60 organizations and businesses; and said that the ability to text 9-1-1 is now fully implemented throughout the state. Deputy Mayor Higgins: no report Council Meeting Minutes,Formal: 09-27-2022 Page 1 of 5 Approved by Council: 10-11-2022 Councilmember Wick:reported that he went to the Visit Spokane Board meeting and that they have released their new version of the Visitor's map;said they are working on more opportunities for tourism and events, such as the 50`1' anniversary of EXPO, the idea of having two Lilac parades, re-publishing their sculpture interactive map; and working on re-doing their slogans; said he also went to the Fairchild AFB Ball which celebrated its 80"'anniversary on base and they welcomed their new commander; spoke of the Association of Washington Cities approved legislative agenda for the upcoming legislative session, and the top five priorities they will be working on include response to the Blake decision, addressing public safety and vehicular pursuits, infrastructure funding and preservation and maintenance of streets, housing, and providing behavioral health resources. Councilmember Woodard: spoke of the Continuum of Care Board Meeting where they discussed having the alternates go through the same qualifying confidentiality that the permanent board members go through; mentioned the process of receiving government aid and said that they will have another meeting to discuss final submissions to HUD;went to the Growth Management Steering Committee of Elected Officials where they addressed drafting policies that will dictate growth for the next 20 years and that they are working to determine priorities and rules; and that he also attended the Valleyfest Parade which was a fabulous event on a beautiful night. MAYOR'S REPORT Mayor Haley reported that the STA continues working on those fare cards;mentioned that Amazon is hiring and people don't have to interview,just complete an application; said they also will pay for college; said she attended the Valleyfest parade and had a great time. PROCLAMATION: Fire Prevention Week After Mayor Haley read the proclamation for Fire Prevention Week, it was accepted with thanks from Spokane Valley Deputy Fire Chief Greg Rogers. GENERAL PUBLIC COMMENT OPPORTUNITY [11: After explaining the process, Mayor Haley invited public comments. Ms. Pam Marlow, Spokane Valley [via zoom]: said she spoke with Deputy City Manager Lamb about activity at Eagle Point Apartments,that she met with the managers at Valley 206 and that they are working on the problems, and giving warnings and evictions, but those people are moving over to Eagle Point and just moving in with existing tenants so there is no accountability with the management at Eagle Point; said she is trying to get her neighbors to come to a Council meeting to show support that something needs to be done in this neighborhood;said four to five motor homes just pulled up and when neighbors call there is no action; and mentioned maybe having staff write that letter to Eagle Point. Mr.Dan Allison, Spokane Valley: relinquished his time to speak. Mr. Gary Edwards: said he does not live in our City but had a car accident in our city, and he read his statement about how poorly the Spokane Valley Police handled the situation. NEW BUSINESS: 1. Consent Agenda: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion:I move to approve the Consent Agenda. a.Approval of Claim Vouchers on September 27,2022,Request for Council Action Form: $632,927.24 b. Approval of Payroll for Pay Period ending September 15, 2022: $469,744.17 c. Approval of Council Meeting Minutes of September 6,2022, Study Session d.Approval of Council Meeting Minutes of September 13, 2022, Formal Meeting It was moved by Deputy Mayor Higgins, seconded and unanimously agreed to approve the Consent Agenda. 2. First Reading Ordinance 22-020 Street Vacation STV 2022-0002, Cameo Lofts—Lori Barlow After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Higgins and seconded to waive the rules and adopt Ordinance 22-020. Ms. Barlow gave the highlights of the proposed street Council Meeting Minutes,Formal: 09-27-2022 Page 2 of 5 Approved by Council: 10-11-2022 vacation.As a public hearing was held previously,no public comments were solicited. Vote by acclamation: in favor: unanimous; opposed: none. Motion carried. 3. Motion Consideration: Grant Opportunity: Water Quality Combined Funding Program—Adam Jackson It was moved by Deputy Mayor Higgins and seconded to authorize the City Manager or designee to apply for the Sprague Avenue Storinwater Improvement project between Herald Road and Mullan Road. Mr. Jackson explained about the program and the project; said that this would be a pilot program but the road would be four lanes; said typically we'd pay a 15%match,but that he recently learned that the Department of Ecology feels it would be more competitive if we handled that so the total estimated cost would not change, but our financial impact would be about $500,000 instead of the $345,000. Mayor Haley invited public comments; no comments were offered. Vote by acclamation: in favor: unanimous; opposed: none. Motion carried. 4.Motion Consideration: Expo Center LTAC Award Modification—Erik Lamb,Mike Basinger It was moved by Deputy Mayor Higgins and seconded that Council return the $3,500,000 in lodging tax proceeds allocated in 2022 towards the Expo Center Expansion project, back to Fund 104. Mr. Lamb explained that these funds were originally set aside for the Expo Center Project;he noted our Tourism Study is currently underway, and that the study looks at a variety of tourism facilities, including sports facilities; said that because the cost of this project has increased at least$4 million, resulting in a cost of at least$14 million; and that prices have escalated since the City's withdraw of the EDA (Economic Development Administration) grant application and the ongoing Tourism Study, that the $3,500,000 awarded from the capital lodging tax funds is no longer needed for the Expo Center Project; and once the Tourism Study is completed and Council determines an appropriate use of the money, it can then be allocated pursuant to the Lodging Tax process towards the determined project or projects; said staff feels it would be better to put the funds back into the LTAC fund at this point; and he mentioned the draft letter included in the Council material,that will be sent to LTAC should Council approve this motion. Mr. Basinger also noted that once ready,we would want a lot of stakeholder involvement in allocating the funds toward a determined project. Mr. Hohman noted that during the last six to eight months, the question of the future management of the Expo Center has been discussed with the County; said he also feels it would be prudent at this point to return the funds as there are other elements that need to be solved. Mayor Haley invited public comment; no comments were offered. Vote by acclamation: in favor: unanimous; opposed: none. Motion carried. 5. Motion Consideration: Use of Coronavirus Local Fiscal Recovery (CLFR) Funds for Gang Task Force Funding—Chief Ellis, Erik Lamb Mayor Haley said as there are options on this issue,it will be discussed prior to making a motion.Mr.Lamb explained that if we want to participate in funding for those enhanced patrols for over-time, that only Council consensus would be required. However, if Council prefers to reallocate an amount from another allocation category, a motion would be appropriate; said he believes the use of CLFR funds would be appropriate for this purpose; that the purpose is to decrease crime especially violent crime; and if Council wants to use CLFR funds, should that come out of an existing category or be re-allocated; he said that if Council wants to re-allocate to another category,a motion would be necessary since the original allocation was done by motion. Chief Ellis confirmed that the extra patrols would be assigned to target the worst offenders. After Council discussion, there was unanimous consensus to pull $100,000 from the $842,000 previously allocated CLFR funds, and use that for these expanded patrols. Since this agenda item was originally shown as a motion, Mayor Haley invited public comment. Ms. Barb Howard, Spokane Valley jvia zoom]: she had initially expressed a desire to speak, but withdrew her request to comment. Mr. John Harding, Spokane Valley: said he supports the issue, and then spoke about gangs and how law enforcement handles things in general. There were no other public comments. GENERAL PUBLIC COMMENT OPPORTUNITY f2]: Mayor Haley invited public comment Ms. Barb Howard, Spokane Valley [via zoom]: said it is nice to see the SCOPE people present at tonight's meeting; said she feels crime is getting worse instead of better and she would like to see some programs brought back, like the neighborhood clean-up program; mentioned people driving without license plates Council Meeting Minutes,Formal: 09-27-2022 Page 3 of 5 Approved by Council: 10-11-2022 and that she got a letter from the prosecuting attorney that they wanted her to testify but said she would not because the judges simply turn the people loose anyway. There were no other public comments. ADMINISTRATIVE REPORT: 6. SCOPE Presentation—Chris Conway SCOPE Director After SCOPE Director Ms. Chris Conway gave a presentation on SCOPE activities, Councilmembers thanked her and SCOPE for their volunteerism. 7. SVPD Update—Chief Ellis Spokane Valley Police Chief Ellis went through his PowerPoint giving an update on such things as bike patrols, crime statistics, training center construction, staffing, community outreach, and precinct building painting. 8. Fire Dept Monthly Report—Chief Soto Spokane Valley Fire Chief Soto went through his PowerPoint giving an update on incident and response statistics for August as well as the year-to-date statistics;and went over some of the more significant events that occurred during August. 9. Capital Reserve Fund 312—Chelsie Taylor,Erik Lamb,Bill Helbig Finance Director Taylor mentioned that Council held discussions on this during the June 14 budget workshop and again during the September 6 Council meeting; in looking at the allocation table, she noted we started with about $5.7 million available and unallocated for 2023, in Fund 312, which includes a $950,000 reduction for the Fair&Expo Center which was returned for allocating and proposed for Balfour Park; that much of the remaining is going toward City Hall repairs; that previous discussion on this issue included improvements to the City Hall basement, a pilot project for different street treatments and local street programs; and that staff is here tonight to bring Council additional information. Deputy City Manager Lamb stated that Council's passed a resolution last April authorizing the City to apply for two grants to the Washington Recreation Conservation Office(RCO), one for$1,000,000 and the other for $500,000 which were for the Greenacres Park Phase 2 project improvements; with the $1.5 million in grants we could have a$2 million project with a $500,000 City match;that at the time, we understood that we were not required to certify any match or enter into agreements; however, he explained, the process changed and the RCO is now asking for certification on the$1 million grant; he said that staff wants to see how the funding plays out in the final determination and if we got full funding, we would bring that to Council to discuss that$500,000; said tonight he is seeking Council consensus to continue moving on this path, keeping in mind that if we continue there would be no obligation to accept the grant and we could decline the grants it necessary. There was fill Council consensus to continue. Director Helbig stated that there is a proposed allocation for a local streets pilot project for surface treatment types;that we currently do this but the pilot would be to try different surface treatments; said we no longer have contractors that do this but some adjacent jurisdictions piggyback with other jurisdictions,so we could work with the City of Spokane and other agencies to bring a contractor into this area to work with these alternate surface treatments. Councilmember Wick said he does not want to go with chip sealing but hopes we could try something new. Mr. Helbig explained that we would have to work with other jurisdictions to see what we can do, and would work extensively with neighborhoods to see if they'd be willing to go with some of these other treatments; and said that a pilot program would be to examine other treatment alternatives. Director Taylor reminded Council that this is just a draft allocation to start discussions, as allocations are up to Council. Mr. Hohman added that we would bring proposals to Council for discussion; said he has not been a proponent of chip sealing but there could be other treatments for further discussion. Mr. Lamb also noted there are additional police vehicles on the list, but staff is not looking for any at this time, as this was due to some challenges in the vehicle purchasing market. Basement improvements were mentioned and Mr. Helbig gave an estimate of$250,000 for men's and women's showers and lockers and said there would be no additional finished space. Couneilmember Woodard said the basement is not a high Council Meeting Minutes,Formal: 09-27-2022 Page 4 of 5 Approved by Council: 10-11-2022 priority for him and prefers to keep the City Hall at the $4.3 million. Deputy Mayor Higgins agreed and said we could do pilot projects or fix the basement any time, but wants to make sure we have a secure building. The allocation chart was discussed with the following results: $250,000 for local streets pilot project-Council consensus City Hall Basement improvements $250,000-no consensus Balfour Park $950,000-two in favor of keeping, and four to leave it unallocated City Hall Repairs of$4.3 million plus the $250,000- Council consensus Finance Director Taylor said these will be included in the budget for allocation. 10. Solid Waste Management Plan.Consultant Agreement- Bill Helbig Director Helbig explained that per state statute,the City is required to prepare a coordinated,comprehensive solid waste management plan to provide guidance for the solid waste system in the City, which includes garbage collection and disposal, and programs for waste reduction, recycling, organics, and hazardous waste; and also according to state statutes, the City is required to keep the Solid Waste Management Plan and Moderate-Risk Waste Management Plan current,reviewed,and periodically revised. Mr.Helbig stated that the City has issued a Request for Qualifications for a consultant to assist with the necessary updates; that two consultants submitted their statement of qualifications, and Great West Engineering was selected to complete the updates; he noted that development and adoption of the Plan will take approximately two years as it involves significant public involvement as well as coordination with the Department of Ecology. Mr. Helbig stated that a motion to authorize execution of the Consultant Agreement will be presented at a future Council meeting. 11. Advance Agenda-Mayor Haley Councilmember Woodard said he would like the property restoration program brought forward, and there was consensus from five Councilmembers; Councilmember Woodard said he would also like a motion scheduled sooner than usual,concerning the upcoming holiday, and there was unanimous consensus to do so.Not an advance agenda item,but Councilmember Woodard extended compliments to city staff in dealing with the clean up of the property on East 4th; said the neighbors are very appreciative. 12. Department Monthly Reports These reports were for information only and were not reported or discussed CITY MANAGER COMMENTS Mr. Hohman said that we are waiting for confirmation concerning the dedication of the Dragon Fly sculpture, and are shooting for next Tuesday at 4:30 p.m., for a 30-minute ceremony; said he had a productive meeting with the County concerning Plantes Ferry as they work through some items and in the new few weeks might be bringing forth a budget request for a later budget amendment It was moved by Deputy Mayor Higgins, seconded cmd unanimously agreed to adjourn. The meeting adjourned at 8:27 p.m. ATT4(0- VIA- _ Pam Haley, Mayor iristine Bainbridge, ity Clerk Council Meeting Minutes,Formal: 09-27-2022 Page 5 of 5 Approved by Council: 10-11-2022 SIGN-IN SHEET SPOKANE VALLEY CITY COUNCIL MEETING Tuesday, September 27, 2022 6:00 p.m. Regular Meeting GENERAL PUBLIC COMMENT OPPORTUNITY 11 Citizens may only speak at one or the other, but not both General Public Comment Opportunities. THIS IS GENERAL PUBLIC COMMENT OPPORTUNITY 1 - THIS OCCURS EARLY IN THE AGENDA. SPEAKERS MAY SPEAK AT EITHER GENERAL PUBLIC COMMENT OPPORTUNITY 1 OR 2 - BUT NOT BOTH. YOUR SPEAKING TIME WILL GENERALLY BE LIMITED TO THREE MINUTES You may sign in to speak but it is not necessary,as the Mayor will afford the public the opportunity to speak. NAME TOPIC OF CONCERN YOU YOUR CITY OF RESIDENCE '`LEASE PRINT WILL SPEAK ABOUT C5-"d"We- y � JJ � Please note that once information is entered on tins.form, it becomes a public record subject to public disclosure. Madam Mayor, Council members guests and public, I am Gary Edwards and although not a citizen of Spokane Valley, I was in a car accident last night in the Spokane Valley and called 911 and saw how the City of Spokane Police Department handled an incident in which the responsible party did not have any car insurance. I had two witnesses that can attest to what the incident report said and what was in the report that I gave to my insurance. The other driver ran a stop sign and crossed four lanes on Fancher In front of my car and I hit the right rear portion of his truck. He was turning around and stopped when a witness took a picture of him and his license plate. This witness said that the other driver appeared to him to be acting as he was either drunk or on some type of substance. One of them took charge and wrote an exchange of information report that showed that the other driver did not have any insurance. I asked the officer if she was going to cite the other driver for lack of insurance. She said no because by her looking at the other driver, she said that he was the type that could not afford the cost of the ticket that he would get for not having insurance. Also that he would not even try to pay for either the ticket or the insurance, and that he would therefore have the money he would need to pay for the damage that he caused to our car. Several questions, How does the officer decide who is able to pay for insurance? If I did not have insurance, would I have been cited for not having insurance because of my appearance? Is it the policy of the City of Spokane Valley to encourage drivers in your city not to have insurance and thus pass the costs of accidents over to the responsible citizens driving in your city? If it is the policy of the City of Spokane Valley to encourage this citizen irresponsibility, The witness said that the other driver to him appeared to be not normal and possible under the influence of something. When I called the accident in, we expressed concern about the way the other driver appeared. This was mentioned by me to the officer as well as on the 911 phone. She said that she did not think it was necessary to check the other driver. What is your city policy and or the police department on this? I hope that does not mean that the department is becoming woke and is as a result giving privileges to people that some officers consider not able to live up to the requirements of the law. Sincerely, Gary Edwards Cell and Text: (909)841-8766