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22-171.00 Great West Engineering: Solid Waste Management Plan Update
Contract No. 22-171 AGREEMENT FOR PROFESSIONAL SERVICES Great West Engineering,Inc. Solid Waste and Moderate Risk Waste Management Plan Update THIS AGREEMENT is made by and between the City of Spokane Valley,a code City of the State of Washington, hereinafter "City" and Great West Engineering, Inc., hereinafter "Consultant," jointly referred to as"Parties." IN CONSIDERATION of the terms and conditions contained herein,the Parties agree as follows: 1. Work to Be Performed. Consultant shall provide all labor, services, and material to satisfactorily complete the Scope of Services,attached as Exhibit A. A.Administration. The City Manager or designee shall administer and be the primary contact for Consultant. Prior to commencement of work, Consultant shall contact the City Manager or designee to review the Scope of Services,schedule,and date of completion. Upon notice from the City Manager or designee, Consultant shall commence work, perform the requested tasks in the Scope of Services,stop work,and promptly cure any failure in performance under this Agreement. B. Representations. City has relied upon the qualifications of Consultant in entering into this Agreement. By execution of this Agreement, Consultant represents it possesses the ability, skill, and resources necessary to perform the work and is familiar with all current laws, rules, and regulations which reasonably relate to the Scope of Services. No substitutions of agreed-upon personnel shall be made without the prior written consent of City. Consultant represents that the compensation as stated in paragraph 3 is adequate and sufficient for the timely provision of all professional services required to complete the Scope of Services under this Agreement. Consultant shall be responsible for the technical accuracy of its services and documents resulting therefrom, and City shall not be responsible for discovering deficiencies therein. Consultant shall correct such deficiencies without additional compensation except to the extent such action is directly attributable to deficiencies in City-furnished information. C.Standard of Care. Consultant shall exercise the degree of skill and diligence normally employed by professional consultants engaged in the same profession, and performing the same or similar services at the time such services are performed. D. Modifications. City may modify this Agreement and order changes in the work whenever necessary or advisable. Consultant shall accept modifications when ordered in writing by the City Manager or designee, so long as the additional work is within the scope of Consultant's area of practice. Compensation for such modifications or changes shall be as mutually agreed between the Parties. Consultant shall make such revisions in the work as are necessary to correct errors or omissions appearing therein when required to do so by City without additional compensation. Great West Engineering,Inc. Solid Waste&Hazardous Waste Agreement for Professional Services Management Plan Update Contract No. 22-171 2.Term of Contract. This Agreement shall be in full force and effect upon execution and shall remain in effect until completion of all contractual requirements have been met as determined by City. Consultant shall complete its work by December 31,2024,unless the time for performance is extended in writing by the Parties. Either Party may terminate this Agreement for material breach after providing the other Party with at least 10 days'prior notice and an opportunity to cure the breach. City may,in addition,terminate this Agreement for any reason by 10 days' written notice to Consultant. In the event of termination without breach, City shall pay Consultant for all work previously authorized and satisfactorily performed prior to the termination date. 3. Compensation. City agrees to pay Consultant on a time and materials basis up to a maximum amount of$ 269,600.00, as full compensation for everything done under this Agreement, as set forth by the rates in Exhibit B. Consultant shall not perform any extra,further,or additional services for which it will request additional compensation from City without a prior written agreement for such services and payment therefore. 4. Payment. Consultant shall be paid monthly upon presentation of an invoice to City. Applications for payment shall be sent to the City Finance Department at the below-stated address. City reserves the right to withhold payment under this Agreement for that portion of the work(if any)which is determined in the reasonable judgment of the City Manager or designee to be noncompliant with the Scope of Services,City standards,City Code,and federal or state standards. 5.Notice. Notices other than applications for payment shall be given in writing as follows: TO THE CITY: TO THE CONSULTANT: Name: Christine Bainbridge,City Clerk Name: Michelle L.Langdon Phone: (509)720-5000 Phone: (208)576-6665 Address: 10210 East Sprague Avenue Address: 3050 N Lakeharbor Lane Ste 201 Spokane Valley,WA 99206 Boise,ID 83703 6.Applicable Laws and Standards. The Parties,in the performance of this Agreement,agree to comply with all applicable federal, state, and local laws and regulations. Consultant states that its designs, construction documents,and services shall conform to all federal,state,and local statutes and regulations. 7. Certification Regarding Debarment, Suspension, and Other Responsibility Matters — Primary Covered Transactions. A. By executing this Agreement, the Consultant certifies to the best of its knowledge and belief that it and its principals: 1. Are not presently debarred,suspended,proposed for debarment,declared ineligible,or voluntarily excluded from covered transactions by any federal department or agency; 2. Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining,attempting to obtain, or performing a public(federal, state,or local) transaction or contract under a public transaction; violation of federal or state Great West Engineering,Inc. Solid Waste&Hazardous Waste Agreement for Professional Services Management Plan Update Contract No. 22-171 antitrust statutes or commission of embezzlement, theft, forgery,bribery, falsification or destruction of records,making false statements,or receiving stolen property; 3. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state, or local) with commission of any of the offenses enumerated in paragraph(A)(2)of this certification;and 4. Have not within a three-year period preceding this application/proposal had one or more public transactions(federal,state,or local)terminated for cause or default. B. Where the prospective primary participant is unable to certify to any of the statements in this certification,such prospective participant shall attach an explanation to this Agreement. 8. Relationship of the Parties. It is understood and agreed that Consultant shall be an independent contractor and not the agent or employee of City,that City is interested in only the results to be achieved, and that the right to control the particular manner,method,and means in which the services are performed is solely within the discretion of Consultant. Any and all employees who provide services to City under this Agreement shall be deemed employees solely of Consultant. The Consultant shall be solely responsible for the conduct and actions of all its employees under this Agreement and any liability that may attach thereto. 9. Ownership of Documents. All drawings,plans, specifications, and other related documents prepared by Consultant under this Agreement are and shall be the property of City,and may be subject to disclosure pursuant to chapter 42.56 RCW or other applicable public record laws. The written, graphic, mapped, photographic, or visual documents prepared by Consultant under this Agreement shall, unless otherwise provided, be deemed the property of City. City shall be permitted to retain these documents, including reproducible camera-ready originals of reports,reproduction quality mylars of maps,and copies in the form of computer files,for the City's use. City shall have unrestricted authority to publish,disclose,distribute, and otherwise use,in whole or in part,any reports,data,drawings,images,or other material prepared under this Agreement,provided that Consultant shall have no liability for the use of Consultant's work product outside of the scope of its intended purpose. 10.Records. The City or State Auditor or any of their representatives shall have full access to and the right to examine during normal business hours all of Consultant's records with respect to all matters covered in this Agreement. Such representatives shall be permitted to audit, examine,make excerpts or transcripts from such records, and to make audits of all contracts,invoices,materials,payrolls,and record of matters covered by this Agreement for a period of three years from the date fmal payment is made hereunder. 11.Insurance. Consultant shall procure and maintain for the duration of the Agreement,insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by Consultant,its agents,representatives,employees,or subcontractors. A. Minimum Scope of Insurance. Consultant's required insurance shall be of the types and coverages as stated below: 1. Automobile liability insurance covering all owned, non-owned, hired, and leased vehicles. Coverage shall be at least as broad as Insurance Services Office(ISO)form CA 00 01. Great West Engineering,Inc. Solid Waste&Hazardous Waste Agreement for Professional Services Management Plan Update Contract No. 22-171 2.Commercial general liability insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises,operations,stop-gap independent contractors and personal injury, and advertising injury. City shall be named as an additional insured under Consultant's commercial general liability insurance policy with respect to the work performed for the City using an additional insured endorsement at least as broad as ISO CG 20 26. 3. Workers' compensation coverage as required by the industrial insurance laws of the State of Washington. 4. Professional liability insurance appropriate to Consultant's profession. B.Minimum Amounts of Insurance. Consultant shall maintain the following insurance limits: 1.Automobile liability insurance with a minimum combined single limit for bodily injury and property damage of$1,000,000 per accident. 2. Commercial general liability insurance shall be written with limits no less than $2,000,000 each occurrence,and$2,000,000 general aggregate. 3. Professional liability insurance shall be written with limits no less than$2,000,000 per claim and$2,000,000 policy aggregate limit. C.Other Insurance Provisions. The Consultant's policies are to contain,or be endorsed to contain, the following provisions for automobile liability and commercial general liability insurance: 1. Consultant's insurance coverage shall be primary insurance with respect to the City. Any insurance, self-insurance, or self-insured pool coverage maintained by City shall be in excess of Consultant's insurance and shall not contribute with it. 2.Consultant shall provide City and all additional insured for this work with written notice of any policy cancellation within two business days of their receipt of such notice. 3. If Consultant maintains higher insurance limits than the minimums shown above, City shall be insured for the full available limits of commercial general and excess or umbrella liability maintained by Consultant, irrespective of whether such limits maintained by Consultant are greater than those required by this Agreement or whether any certificate of insurance furnished to the City evidences limits of liability lower than those maintained by Consultant. 4. Failure on the part of Consultant to maintain the insurance as required shall constitute a material breach of the Agreement, upon which the City may, after giving at least five business days' notice to Consultant to correct the breach, immediately terminate the Agreement, or at its sole discretion,procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to City on demand,or at the sole discretion of the City,offset against funds due Consultant from the City. D.Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M.Best rating Great West Engineering,Inc. Solid Waste&Hazardous Waste Agreement for Professional Services Management Plan Update Contract No. 22-171 of not less than A:VII. E. Evidence of Coverage. As evidence of the insurance coverages required by this Agreement, Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Agreement before commencement of the work. 12. Indemnification and Hold Harmless. Consultant shall, at its sole expense, defend, indemnify, and hold harmless City and its officers,agents,and employees,from any and all claims,actions,suits,liability, loss, costs, attomey's fees, costs of litigation, expenses, injuries, and damages of any nature whatsoever relating to or arising out of the wrongful or negligent acts,errors, or omissions in the services provided by Consultant, Consultant's agents, subcontractors, subconsultants, and employees to the fullest extent permitted by law, subject only to the limitations provided below. However, should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115,then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City,its officers, officials, employees, and volunteers, the Consultant's liability, including the duty and cost to defend, hereunder shall be only to the extent of the Consultant's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultant's waiver of immunity under Industrial Insurance,Title 51,RCW,solely for the purpose of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 13.Waiver. No officer,employee,agent,or other individual acting on behalf of either Party has the power, right,or authority to waive any of the conditions or provisions of this Agreement. A waiver in one instance shall not be held to be a waiver of any other subsequent breach or nonperformance. All remedies afforded in this Agreement or by law shall be taken and construed as cumulative and in addition to every other remedy provided herein or by law. Failure of either Party to enforce at any time any of the provisions of this Agreement or to require at any time performance by the other Party of any provision hereof shall in no way be construed to be a waiver of such provisions nor shall it affect the validity of this Agreement or any part thereof. 14. Assignment and Delegation. Neither Party shall assign, transfer, or delegate any or all of the responsibilities of this Agreement or the benefits received hereunder without prior written consent of the other Party. 15. Subcontracts. Except as otherwise provided herein, Consultant shall not enter into subcontracts for any of the work contemplated under this Agreement without obtaining prior written approval of City. 16. Confidentiality. Consultant may,from time-to-time,receive information which is deemed by City to be confidential. Consultant shall not disclose such information without the prior express written consent of City or upon order of a court of competent jurisdiction. 17. Jurisdiction and Venue. This Agreement is entered into in Spokane County,Washington. Disputes between City and Consultant shall be resolved in the Superior Court of the State of Washington in Spokane County. Notwithstanding the foregoing, Consultant agrees that it may, at City's request, be joined as a party in any arbitration proceeding between City and any third party that includes a claim or claims that arise out of, or that are related to Consultant's services under this Agreement. Consultant further agrees Great West Engineering,Inc. Solid Waste&Hazardous Waste Agreement for Professional Services Management Plan Update Contract No. 22-171 that the Arbitrator(s)' decision therein shall be final and binding on Consultant and that judgment may be entered upon it in any court having jurisdiction thereof. 18. Cost and Attorney's Fees. The prevailing party in any litigation or arbitration arising out of this Agreement shall be entitled to its attorney's fees and costs of such litigation(including expert witness fees). 19. Entire Agreement. This written Agreement constitutes the entire and complete agreement between the Parties and supersedes any prior oral or written agreements. This Agreement may not be changed, modified,or altered except in writing signed by the Parties hereto. 20.Anti-kickback. No officer or employee of City,having the power or duty to perform an official act or action related to this Agreement shall have or acquire any interest in this Agreement, or have solicited, accepted,or granted a present or future gift,favor,service,or other thing of value from any person with an interest in this Agreement. 21. Business Registration. Consultant shall register with the City as a business prior to commencement of work under this Agreement if it has not already done so. 22. Assurance of Compliance with Applicable Federal Law. During the performance of this Agreement, the Consultant,for itself,its assignees,and successors in interest agrees as follows: A. Compliance with Regulations. Consultant shall comply with the federal laws set forth in subsection G, below ("Pertinent Non-Discrimination Authorities") relative to non-discrimination in federally-assisted programs as adopted or amended from time-to-time, which are herein incorporated by reference and made a part of this Agreement. B. Non-discrimination. Consultant,with regard to the work performed by it during this Agreement, shall not discriminate on the grounds of race,color,or national origin in the selection and retention of subcontractors,including procurements of materials and leases of equipment. Consultant shall not participate directly or indirectly in the discrimination prohibited by the Acts and the Regulations, including employment practices when the contract covers any activity, project, or program set forth in Appendix B of 49 CFR Part 21. C. Solicitations for Subcontracts, Including Procurements of Materials and Equipment. In all solicitations, either by competitive bidding, or negotiation made by Consultant for work to be performed under a subcontract,including procurements of materials,or leases of equipment,each potential subcontractor or supplier shall be notified by Consultant of Consultants's obligations under this Agreement and the Acts and the Regulations relative to non-discrimination on the grounds of race,color,or national origin. D. Information and Reports. Consultant shall provide all information and reports required by the Acts, the regulations, and directives issued pursuant thereto, and shall permit access to its books, records,accounts,other sources of information,and its facilities as may be determined by the City or the WSDOT to be pertinent to ascertain compliance with such Acts,regulations,and instructions. Where any information required of Consultant is in the exclusive possession of another who fails or refuses to furnish the information, Consultant shall so certify to the City or the WSDOT, as appropriate,and shall set forth what efforts it has made to obtain the information. Great West Engineering,Inc. Solid Waste&Hazardous Waste Agreement for Professional Services Management Plan Update Contract No. 22-171 E. Sanctions for Noncompliance. In the event of a Consultant's noncompliance with the non- discrimination provisions of this Agreement,the City will impose such contract sanctions as it or the WSDOT may determine to be appropriate,including,but not limited to: 1. Withholding payments to Consultant under the Agreement until Consultant complies; and/or 2. Cancelling,terminating,or suspending the Agreement,in whole or in part. F. Incorporation of Provisions. Consultant shall include the provisions of paragraphs of these Contract Clauses in every subcontract, including procurements of materials and leases of equipment, unless exempt by the Acts, regulations and directives issued pursuant thereto. Consultant shall take action with respect to any subcontract or procurement as the City or the WSDOT may direct as a means of enforcing such provisions, including sanctions for noncompliance. Provided,that if Consultant becomes involved in, or is threatened with litigation by a subcontractor or supplier because of such direction,Consultant may request that the City enter into any litigation to protect the interests of the City. In addition,Consultant may request the United States to enter into the litigation to protect the interests of the United States. G. Pertinent Non-Discrimination Authorities: During the performance of this Agreement, the Consultant agrees to comply with the following non-discrimination statutes and authorities; including but not limited to: Title VI of the Civil Rights Act of 1964(42 U.S.C. §2000d et seq.,78 stat.252),(prohibits discrimination on the basis of race,color,national origin);and 49 CFR Part 21;and 49 Part 26; The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. §4601),(prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects); Federal-Aid Highway Act of 1973,(23 U.S.C. §324 et seq.), (prohibits discrimination on the basis of sex); Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. §794 et seq.), as amended, (prohibits discrimination on the basis of disability); and 49 CFR Part 27; The Age Discrimination Act of 1975, as amended, (42 U.S.C. §6101 et seq.), (prohibits discrimination on the basis of age); Airport and Airway Improvement Act of 1982, (49 U.S.C. §471, Section 47123), as amended,(prohibits discrimination based on race,creed,color,national origin,or sex); The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope,coverage and applicability of Title VI of the Civil Rights Act of 1964,The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973,by expanding the definition of the terms"programs or activities"to include all of the programs or activities of the Federal- aid recipients, sub-recipients and contractors, whether such programs or activities are Federally funded or not); Great West Engineering,Inc. Solid Waste&Hazardous Waste Agreement for Professional Services Management Plan Update Contract No. 22-171 Titles II and III of the Americans with Disabilities Act,which prohibit discrimination on the basis of disability in the operation of public entities,public and private transportation systems,places of public accommodation,and certain testing entities(42 U.S.C. §§12131- 12189)as implemented by Department of Transportation regulations at 49 C.F.R.parts 37 and 38; The Federal Aviation Administration's Non-discrimination statute (49 U.S.C. §47123) (prohibits discrimination on the basis of race,color,national origin,and sex); Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations, which ensures Non-discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations; Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of Limited English proficiency(LEP). To ensure compliance with Title VI,you must take reasonable steps to ensure that LEP persons have meaningful access to your programs(70 Fed.Reg. at 74087 to 74100); and Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities(20 U.S.C. §1681 et seq.). 23. Severability. If any section,sentence,clause,or phrase of this Agreement should be held to be invalid for any reason by a court of competent jurisdiction,such invalidity shall not affect the validity of any other section,sentence,clause,or phrase of this Agreement. 24.Exhibits. Exhibits attached and incorporated into this Agreement are: A. Scope of Services B. Schedule of Rates C.Insurance Certificates The Parties have executed this Agreement this / £Tday of ivuy i3.4- ,20 2s. CITY OF SPOKANE VALLEY consultant: 1.4)K ,1 9\Q.)n%"6-1,17- Jd Holtman, City ManagerY B : Its: Authorized Representative APPROVED AS TO FORM: ice of the City Attomey Great West Engineering,Inc. Solid Waste&Hazardous Waste Agreement for Professional Services Management Plan Update Contract No. 22-171 EXHIBIT A Scope of Services Great West Engineering,Inc. Solid Waste&Hazardous Waste Agreement for Professional Services Management Plan Update EXHIBIT A GreatWest Scope of Services for the City of Spokane Valley Comprehensive Solid Waste and Moderate Risk Waste Management Plan Update This Scope of Services is for providing the City of Spokane Valley, Washington ("City") with assistance in updating their Comprehensive Solid Waste Management and Moderate-Risk Waste Management Plan ("Plan"). The purpose of this update is to plan for solid waste and materials reduction, collection, handling, and management services and programs designed to meet the unique needs of the City. In accordance with Revised Code of Washington (RCW)70A.205.075, Maintenance of plans—Review, revisions—Implementation of source separation programs, the Plan is required to be reviewed and revised every five(5)years. The last plan was published in 2014. While needing to meet this requirement, the City also wishes to utilize this opportunity to create a document that will be practical, in plain language, and easy to use, understand and implement. WORK TASKS Work is broken out into tasks with the goal in mind of creating an optimal plan update that is publicly vetted and congruent with the latest industry and regional trends. Tasks include the minimum steps to be completed to meet the pertinent portions of the Revised Code of Washington (RCW) and the Washington Administrative Code (WAC)for the plan update TASK 1 —PROJECT MANAGEMENT Description: Project Management services will occur throughout the course of the project. For project management, Great West Engineering (GWE)will: • Coordinate tasks. • Meetings: Organize, prepare documents (agendas, informational, etc.), conduct, and then provide meeting minutes. Meetings include the monthly check-in calls with the City to discuss project status, progress, issues, upcoming tasks, and concerns. • Documents: Keep track of documents and ensure information is shared between project participants. • Webpage: If created, assist with the development of, and provide content for, a City-hosted webpage for the project. Content may include relevant snippets of information, schedules, and updated plan drafts. • Assist in responding to citizen questions and comments as directed by City. • Prepare monthly invoices and provide information concerning the progress of the project, and/or impediments encountered and emerging issues. The project duration for this work is anticipated to be up to 28 months from kickoff to project closeout, as shown in the"PROJECT SCHEDULE" section. Task 1 Deliverables: • Monthly Invoices and Progress Reports. GWE will provide monthly invoices and progress reports summarizing the work conducted over the billing period. • Meeting Documents. Meeting documents, and minutes, will be provided. Updated project schedules will also be created based on the baseline schedule created in Task 2. • Copies of Data, Research,and Documents Obtained and Created. Copies would preferably be electronic. CITY OF SPOKANE VALLEY I Solid Waste and Moderate Risk Waste Management Plan Page 1 of 10 • Project Webpage. GWE will work with the City Public Information Officer to set up and provide content for the project website. • Project Schedule. Develop, monitor, maintain, update and distribute revisions. Task 1 Assumptions: • The project management task assumes the full 28-month duration for budgeting purposes. • An allowance of up to 32 hours is assumed for attending (virtually) professional organization meetings as requested by City. • An allowance of up to 32 hours is assumed for supporting public comment responses. TASK 2—PROJECT INITIATION Description.This task sets the foundation of the project and includes the project kickoff meeting and a presentation to the City Council. Following contract execution, an in-person project kickoff meeting will be held. Discussion points for the kickoff meeting will include: • The project scope of services(scope, schedule, and budget), • Issues with the existing plan (what the City likes and does not like), • Review of the current working version of the plan table of contents(TOC) and present and discuss ideas for reorganizing the plan, and, • Discuss preliminary exchange of data and information. The kickoff meeting will also provide an opportunity for the team to discuss goals and expectations for this project along with critical success factors and schedules. Once the project details and process have been finalized and the framework of the updated Plan has been developed, GWE will work with City staff to prepare a presentation for and then participate in a report to City Council. This presentation will provide an overview of the plan update content, function, and revision process, and respond to questions. GWE will be prepared to respond to questions about recycling, especially regarding glass recycling. Task 2 Deliverables: • Project Kickoff Meeting Agenda, Informational Documents,and Meeting Notes: documents will be prepared to plan and document the project kickoff meeting. • Council Meeting, Presentation, Informational Documents, and Meeting Notes for Plan Introduction: documents will be prepared to plan and document the Council meeting. • Initial Data and Information Request Letter: A letter will be prepared that lists the data needs for the plan update. • Baseline Project Schedule: A Gannt Chart style schedule will be prepared to show each of the project work activities along with the critical path. Draft and final versions will be prepared for comment by staff. • Draft Recommendation for Forming Stakeholders Group: Great West will provide recommendations for the composition and formation of a Stakeholder group to provide input on the Plan. Task 2 Assumptions: • The kickoff meeting will be attended in person by Travis Pyle/Senior Review and Quality Control, Michelle Langdon/Project Manager, and Theresa Rademacher/Solid Waste Planner and will last up to '/z day(4) hours. City Council presentation will be attended in person by Travis Pyle/Senior Review and Quality Control and Michelle Langdon/Project Manager. CITY OF SPOKANE VALLEY I Solid Waste and Moderate Risk Waste Management Plan Page 2 of 10 • City will provide names of additional staff who would be an asset to or be involved in the project such as IT staff or Public Information staff. TASK 3—STAKEHOLDER GROUP ASSISTANCE (OPTIONAL TASK) Description. If the City determines the formation of a Stakeholder Group is warranted, GWE will work with City staff to establish a committee of Stakeholders. The purpose of the group will be to provide review and input at key milestones throughout the process. After the establishment of the group, an initial in person kickoff meeting will be held. GWE will have two representatives attending the inaugural meeting to facilitate the meeting and to take minutes. This meeting will be held at the beginning of the project to discuss expectations, the update process, the timeline and milestones for the project and the expectation for the Stakeholder Group. This meeting will also include a preliminary Table of Contents Review. For the remainder of the project, the Stakeholder meetings will be conducted virtually. GWE will have two representatives at each Stakeholder meeting to facilitate the meeting and to take minutes. GWE will provide agendas for each meeting. The Stakeholder Group will have the following designated times to meet.Additional meetings may occur as needed: • Inaugural Meeting • Milestone Meetings—these meetings will be held at significant parts of the project. The meetings may include: o Existing Conditions Review: The previous plans goals will be discussed along with their implementation status and challenges. Items to carry forward will be identified. An overview of regulatory changes since the previous plan update will also be presented. o Future Needs: A review and discussion of the goals for the updated plan and the actions needed to achieve those goals will be discussed. o Implementation Plan: The draft implementation plan will be presented and discussed. o Preliminary Draft Review: The Stakeholders will meet prior to GWE's submittal of the preliminary draft of the Plan to Ecology. o Agency Review Draft: After comments from the City Council and Ecology are incorporated, the Plan will be presented and discussed prior to the official submittal to Ecology o Final Draft Review: The Stakeholders will meet one final time to go over the draft before it is turned over to Ecology for final review and approval. Task 3 Deliverables: • Stakeholder Composition: GWE will finalize the categories for the Stakeholder Committee representation and present the recommended list to City Staff. • Agendas and Minutes for Meetings: GWE will draft the agendas for each of the meetings to be advertised in compliance with open meeting procedures for the City. The agenda will include the goals and desired achievements in the Plan update. GWE will also develop and distribute meeting minutes. Task 3 Assumptions: • The formation or not of a Stakeholder group will be determined by the City Council. • GWE will have two representatives at the inaugural Stakeholder Meeting to fully define the project and answer questions. • City Staff will help identify people who fit the identified Stakeholder Group categories by GWE • GWE will create agendas with the input from Stakeholders, City Staff, and City Council as appropriate, and provide them to the City for website publication. • GWE will coordinate and facilitate the meetings for the duration of the project. • GWE will provide staff to take and distribute minutes. • The Inaugural Stakeholder Meeting will be in person; the others will be held virtually. CITY OF SPOKANE VALLEY I Solid Waste and Moderate Risk Waste Management Plan Page 3 of 10 • City will provide a meeting place for the in-person Stakeholder Meeting. • For the duration of the project, Stakeholders will meet as necessary to facilitate a robust and fluid plan with the assumed number of meetings as previously listed (assumed). TASK 4—EXISTING PLAN AND SYSTEMS ANALYSIS Description. The goals of this task are to evaluate the existing City plans and prepare a combined, revised plan meeting current requirements and formatting needs while also evaluating the current solid waste systems in the City. To gain insights and an overall understanding of the solid waste environment, GWE will review and consider up to five (5) recent Solid Waste and Moderate Risk Waste Management Plans from similar communities and the recent Plan published for Spokane County to use as a model plan. Additionally, the State's Plan will be reviewed for information,tasks, and priorities to be included in the City's plan. The Plan for the City will be completely reorganized, into a single plan, for both solid and moderate risk waste management. During this time, the components of the Plan will be evaluated for efficacy and applicability. GWE will evaluate and make recommendations by reviewing the two current plans and identifying the salvageable parts of them. This work will be initiated once the final TOC is vetted with staff and the Stakeholder Group. The retained 2014 plan's contents will be reorganized to fit into the new format and layout, where practical. New areas and sections not included in the 2014 plans will be annotated for future development. The reorganization of the plans will include a CROP (Contamination and Reduction Outreach Plan). The new plan will be clear and concise with easily read and interpreted graphics and charts and will include goals and an implementation plan that is reasonable, practical, feasible, strategic, and optimal for Spokane Valley. At this time, an initial meeting will be held virtually with Ecology to present and discuss the reorganization and ensure that no major sections are being removed or omitted from the plan. Next, activities from the previous plan that have been implemented will become existing conditions. Those that remain will be carried forward for consideration along with new activities that are identified. This task also includes reviewing the Federal, State, and local solid waste regulations and subsequent updates since 2014. A regulatory compliance table will be created, listing, and summarizing the solid waste requirements.This table will be eventually included as an appendix of the Plan. A regulatory narrative will be prepared, focusing on changes to the solid waste regulations related to updating the City's Plan. GWE will review the current practices and procedures for all areas of solid waste management in Spokane Valley, and specifically, will assess current recycling practices, materials, and efficiencies in place. After conducting this study, GWE will provide options for improving efficiencies. A review of the current condition of recycling will be conducted to determine what recyclables are accepted regionally followed by a preliminary market analysis of accepted materials and recommendations of other materials to be considered for recycling in the City. GWE will investigate regional recyclable market trends and identify partnership opportunities and programs the City could consider for increasing recycling and reducing contamination. This recycling-evaluation task will include further data gathering through obtaining composition and contamination data from the City's contractors and conducting two separate audits of curbside recycling in the Fall and Spring to get seasonal representation. Interviews(held virtually)with the City's contractors will also be conducted to learn about trends and issues being seen at Waste Management's SMART Center. CITY OF SPOKANE VALLEY I Solid Waste and Moderate Risk Waste Management Plan Page 4 of 10 To get the best results, GWE will collaborate with our subconsultant, MSW Consultants, to assist with the data collection, interpretation, and reporting during these recycling audits. The audits will be performed with the goals of characterizing the composition of collected curbside recyclables, determining the contamination levels in the recyclables, and recommending steps to reduce the contamination. MSW Consultants brings proprietary software, used for waste characterization surveys, which can identify established criteria, and offer analysis of the criteria. The audits will be coordinated with Waste Management and will be done at a location to be determined by the City. This task will also include a draft model for determining recyclable material criteria with an analysis of the City's current recyclables list. Task 4 Deliverables: • Reorganize Plan: A draft version of the reorganized and edited Plan will be developed and shared with City staff for review and input. Comments will be addressed. An updated version will be shared with the City and Stakeholders, as needed, before sharing it with Ecology. • Ecology Meeting: This will be an informal and virtual meeting with Ecology to discuss the proposed reorganized Plan. • Existing Program Inventory Update: Updated information and trends from 2014 through 2021/2022 will be gathered and evaluated to be included in the new plan. • Regulatory Compliance Table:A regulatory compliance table will be prepared that includes the requirements and the general format of where to find the information in the updated Plan. • Recyclable Criteria Draft Model:A draft review of current recyclables accepted in the curbside program, with a preliminary market analysis of accepted materials will be developed. • Recycling Composition and Contamination Analysis:A report and statistical analysis will be produced based on the recyclable composition analysis from sampling two seasons. Copies of the data collected will also be provided. • Plan Review: GWE will review Plans for five(5) similar jurisdictions across Washington State, and the recent Plan for Spokane County and Washington State, for consideration as a model for the City's Plan. Task 4 Assumptions: • City staff will provide insight into the existing Plans. • The Ecology meeting will be held virtually. • Ecology will have no substantive comments on the reorganized Plan outline. The proposed layout and content of the Plan will continue for the development of the Plan update. • The reorganization of the Plan will include the solid waste management, moderate risk waste management, and CROP. • In addition to the incorporation of the two plans a new section for Disaster Debris Management will be added. • The regulatory framework table will be based on current legislation in the State of Washington, and Federal laws as indicated by the US Environmental Protection Agency. • Assessments of current conditions will be determined from data provided by the City, GWE research, and contractor interviews. • MSW Consultants will work as a subconsultant of GWE for the recycling audit. The recyclable composition analysis will consist of two sorts, one in the Fall and one in the Spring, both in 2023,to gather effective information from different seasonal recycling data. TASK 5—IDENTIFY FUTURE NEEDS Description. The goal for this task will be to identify the needs/gaps of the system to achieve the solid waste program objectives. This task includes creating an inventory of the reduction, recycling, collections, and disposal programs and their performances.Also, strategies will be considered to meet objectives mentioned in the RCW's, such as providing opportunities for employing youth in litter cleanup,waste reduction and reducing food waste, seeking regional solutions, developing local markets, and providing comprehensive education. CITY OF SPOKANE VALLEY I Solid Waste and Moderate Risk Waste Management Plan Page 5 of 10 Utilizing this data, projections over the 20-year planning horizon will be developed for such things as population, waste generation rates, diversion and recycling, and disposal. This task will identify areas for future needs and potential activities. During this time, GWE will be paying particular attention to multi-family diversion and recycling. GWE will focus on opportunities to address this population and provide recommendations for activities to implement in order to address the shortfalls in this group for recycling. GWE will also focus on regional trends and collaboration opportunities. GWE will also include a six-year construction and capital acquisition program for future infrastructure needs for solid waste handling facilities based on discussions with the City's solid waste service providers. Task 5 Deliverables: • System Needs Identification and Solutions: GWE, with support of the City, will develop a list of system needs, potential solutions, and activities that will be added to the plan. • Evaluation of Trending Waste Diversion Opportunities: GWE will identify recommended programs to consider for future implementation. • Meet with Contractors for Future Needs: Two representatives from GWE will interview(virtually) both Waste Management and Sunshine Disposal to determine their future infrastructure needs and provide a report on the findings. • Construction and Capital Acquisition Analysis: GWE, after interviewing the City's solid waste providers for their upcoming needs, will provide a six (6)year construction and capital acquisition plan, assessing the needs as (1) Immediate; (2) Moderate, or(3) Upcoming. • Recommendations: GWE will compile a list of recommended actions to achieve future needs. Task 5 Assumptions: • The Stakeholder Committee will have the opportunity to review and comment on solutions and recommendations, as necessary,to update them on the progress. • Solid waste service provider meetings will consist of standard questions for each company. The interviews will be conducted virtually. • Once the system needs/gaps are determined, potential solutions to fill these gaps will be identified. The activities will be measurable and implementable and will serve to fulfill an identified need while achieving a plan goals/program objective. • Public comment on the list of recommendations and tasks will be published on the website. • A final list will be compiled and developed into activities. TASK 6—DEVELOP ACTIVITIES FOR IMPLEMENTATION Description.After the Stakeholder Group, if utilized, and City Staff have reviewed current conditions, and assessed the future needs, a compilation of the recommendations that have been accepted as viable for pursuit will be developed. GWE will take the assessment of the future needs and the current conditions and will provide recommended activities for implementation. Implementation will include outlining steps to revise the plan as may be required by future changes in the solid waste industry, City priorities, and legislation. The complete list of activities will be presented to the Stakeholder Committee. Once the Stakeholder Committee, the City, and GWE have come to a consensus on recommendations, they will be published for public comment. When the public comment time has lapsed, GWE and City staff will consider public input. At which point, GWE will prepare a final list and create a draft implementation plan. Task 6 Deliverables: CITY OF SPOKANE VALLEY I Solid Waste and Moderate Risk Waste Management Plan Page 6 of 10 • Final List of Activities for Implementation: GWE will compile and incorporate into the Plan the list of recommendations that were identified in Task 5, after being vetted by the City and Stakeholder Committee and informed by public comment. • Implementation Plan: Recommendations will be used to create an implementation plan. Task 6 Assumptions: • The City will help identify recommendations that fall within budget and expectations supporting the objectives of the solid waste program in Spokane Valley. • The recommendations will encompass the identified concerns in the RFQ, including, multi-family recycling, regional collaborations, industry best practices, and feasibility. TASK 7—DRAFT PLAN PREPARATION Description. Upon finalization and prioritization of the draft activities with the Stakeholder Group, City staff and public comment, they will be incorporated into the Plan. Each activity and its associated details and financial impact will be included. Alternative activities for achieving goals also will be included with brief details along with the reasoning for choosing the identified activities. The draft implementation plan will be further developed by adding timelines, costs, and funding options associated with the activity for both the 5-year update period and the 20-year planning horizon. The activities to be implemented will be detailed to a level that ensures that the activity will be implementable and that the estimated costs of implementation are reasonable. Upon completion, the plan will be shared with the Stakeholder Committee and copies will be published for public comment. This task also includes completing the Ecology Checklist Form and preparing a State Environmental Policy Act(SEPA) Checklist. Upon completion, the SEPA checklist will be distributed to stakeholders for review. After the preliminary draft plan is compiled, a pre-submittal meeting will be held with Ecology for a completeness review. Comments from this review, the public, and the Stakeholder Group meeting will be addressed and a presentation will be made to City Council on the Plan. Comments from this presentation and review will be addressed in the Plan and an Agency Review Draft Plan will be compiled for official submittal to Ecology. Task 7 Deliverables: • Ecology Checklist Form: Ecology checklist form will be completed. • SEPA Checklist: The SEPA Checklist will be prepared for staff to submit to the City, concurrent with the Ecology plan review. • Preliminary Draft Plan: The preliminary draft plan will be developed to share with staff and the Stakeholder Group. • Draft Plan: Comments from the Stakeholders group, staff and the public will be incorporated. • Ecology Meeting (Pre-submittal and Completeness Review Meeting):A pre-submittal/completeness review meeting will be held with Ecology to go over the draft plan before preparing the agency review draft plan. Once comments are addressed, the plan will be presented to the City Council. • City Council Presentation: GWE will develop a presentation for City Council focusing on the plan updates, the process, and the final draft. Public comment can be taken as part of a public meeting • Agency Review Draft Plan: Comments from the meeting with Ecology and City Council presentation will be addressed and the Agency Review Draft Plan will be completed and submitted to Ecology for official review starting the(up to) 120-day review period. Task 7 Assumptions: • Draft plans will be made available to the public, Stakeholder Group, and City Council at least 2 weeks prior to the meetings to allow for review time. • One round of review and comments will be evaluated. CITY OF SPOKANE VALLEY I Solid Waste and Moderate Risk Waste Management Plan Page 7 of 10 • Comments will be consolidated and addressed by Great West in preparation of the official Agency Review Draft Plan. • The Ecology review meeting will last up to 2 hours and will be attended virtually by two GWE representatives. • The SEPA checklist will be prepared by Great West and given to staff to submit, with an assumed Determination of Non-Significance (DNS). • The City Council presentation will be attended in person by two representatives from Great West and is assumed to last up to a half day (4 hours), plus travel and preparation time. TASK 8-FINAL PLAN PREPARATION Description. Ecology's comments will first be addressed in a draft comment response letter that will then be discussed and reviewed with City staff. Changes to the plan based on agreed-to comments from Ecology will be completed and the revised plan and comment responses will be shared with the Stakeholders group and City Council for review and final Plan approval. The Draft Final Plan will be submitted to Ecology for review starting the up to 45-day comment period. Additional comments received from Ecology will be discussed and resolved with staff before sharing with the Stakeholders Group and subsequent preparation of the Final plan and final response letter to Ecology. Task 8 Deliverables: • Draft Comment Response Letter/Plan Revisions: Draft responses to Ecology's comments on the Agency Review Draft Plan with draft updates/revisions to the Plan. • Ecology Meeting: Review meeting with Ecology to go over the draft responses and proposed plan updates. • Updated Draft Comment Response Letter/Plan Revisions: Updated comment response letter and plan revisions to send to Ecology. • Draft Final Plan: Draft final plan issued to Ecology initiating the up to 45-day review period. • Draft Comment Response Letter/Plan Revisions: If comments are received from the Ecology review, they will be addressed in the draft comment response letter and draft plan revisions. • Updated Final Response Letter/Plan Revisions: The plan and comment response letter will be revised to address the Stakeholder Group's input. • Draft Final Plan Presentation to Council for Plan Adoption: When the final draft plan has been prepared, GWE will work with City staff to prepare a presentation for and then participate in a report to City Council. • Final Plan: The Final Plan will be submitted to Ecology for approval. Task 8 Assumptions: • Comments made by Ecology will be limited to two rounds of changes. • The Ecology meeting will be held virtually and attended by two representatives from GWE. PROJECT SCHEDULE The following key milestone dates form the basis of the delivery of this scope of services. Included in this schedule are all the minimum required tasks to complete the Plan update. Upon finalization of the scope and contracting, a detailed schedule will be created that may shift milestone dates presented here. Milestone Date Signed Contract-Notice to Proceed By Mid-Oct-222 Task 1-Project Management Month Invoices and Progress Report Monthly CITY OF SPOKANE VALLEY I Solid Waste and Moderate Risk Waste Management Plan Page 8 of 10 Milestone Date Meeting Documents As Necessary Copies of Data,Research and Does Obtained As Necessary Project Website Documents As Requested Task 2—Project Initiation Project Kickoff Meeting Oct-22 Council Meeting,Agenda,and Docs Nov-22 Initial Data and Information Request Oct-22 Baseline Project Schedule Oct-22 Draft Recommendations for Stakeholders Oct-22 Task 3—Stakeholder Group Assistance(Optional) Stakeholder Composition Nov-22 Stakeholder Meetings Attendance(See List in Task Description) As Needed Task 4—Existing Plan and Systems Analysis Reorganize Plan Nov-22 Ecology Meeting Nov-22 Existing Program Inventory Update Dec-22 Regulatory Compliance Table Nov/Dec-22 Recyclable Criteria Draft Model Dec-22 Recycling Composition and Contamination Analysis(2 Seasons) Spring&Fall-23 Plan Reviews Oct-22 Task 5—Identify Future Needs System Needs Identification and Solutions Jan-23 Evaluation of Trending Waste Diversion Opportunities Feb-23 Meet with Contractors For Future Needs Feb/Mar-23 Construction and Capital Acquisition Analysis Mar-23 Recommendations(After audit) Apr/May-23 Task 6—Develop Activities for Implementation Final List of Activities for Implementation Jun/Jul-23 Implementation Plan Jul-23 Task 7—Draft Plan Preparation Ecology Checklist Form Aug-23 SEPA Checklist Aug-23 Preliminary Draft Plan Aug-23 Draft Plan Sep-23 Ecology Meeting Sep-23 City Council Presentation Oct-23 Agency Review Draft Plan(Start 120-day review) Nov-23 Task 8—Final Plan Update Draft Comment Response Letter/Plan Revisions Apr 24 (depends on review time—assumes full 120-day review period) Ecology Meeting Apr/May-24 Updated Draft Comment Response Letter/Plan Revisions Jun-24 CITY OF SPOKANE VALLEY I Solid Waste and Moderate Risk Waste Management Plan Page 9 of 10 Milestone Date Draft Final Plan(Start 45-day review) Jul-24 Draft Comment Response Letter/Plan Revisions Sep 24 (depends on review time-assumed full 45-day review period) Updated Final Response Letter/Plan Revisions Oct-24 Final Plan Nov-24 Project Closeout Dec-24 COMPENSATION The following table summarizes the estimated labor and expenses for each task. Refer to the PROJECT SCHEDULE for when the work is anticipated to occur. Labor and expenses will be billed on a time-and-materials basis(T&M)and will not exceed the estimated budget unless prior written authorization is received from the City.The fee for these services was estimated using the current 2022 Billing Rate Schedule(see attached rate schedule)with up to 4% inflation per year for work in 2023 and 2024.Actual rates for future years are subject to change. Task/Description Labor Expenses' Subconsultant(s) Total Task 1-Project Management $45,500 $0 $0 $45,500 Task 2-Project Initiation $23,500 $3,000 $0 $26,500 Task 3-Stakeholder Group Assistance $10,400 $1,200 $0 $11,600 Task 4-Existing Plan and System Analysis $58,500 $6,500 $42,000 $107,000 Task 5-Identify Future Needs $22,200 $0 $0 $22,200 Task 6-Develop Activities/Implementation $6,800 $0 $0 $6,800 Task 7-Draft Plan Preparation $32,000 $1,500 $0 $33,500 Task 8-Final Plan Preparation $16,500 $0 $0 $16,500 Total $215,400 $12,200 $42,000 $269,600 *Expenses include 10%markup. CITY OF SPOKANE VALLEY I Solid Waste and Moderate Risk Waste Management Plan Page 10 of 10 Contract No. 22-171 EXHIBIT B Schedule of Rates Great West Engineering,Inc. Solid Waste&Hazardous Waste Agreement for Professional Services Management Plan Update DOCUMENTS REQUIRING THIRD-PARTY NOTIFICATION PRIOR TO PUBLIC DISCLOSURE This page has been inserted in place of the page(s) entitled "Exhibit B — 2022 Schedule of Billing Rates" of a contract document which sets forth the rates charged by the contracting entity. Pursuant to the Washington Public Records Act (RCW 42.56), the City has determined that this record may be available for disclosure upon request for review by a third party. However, pursuant to RCW 42.56.520 and RCW 42.56.540, the City has determined it is appropriate to provide the contracting entity notification of any request for this record to allow them time to determine if they wish to seek to obtain a court order requiring the record to be withheld. Please contact the City Public Records Officer at (509) 720-5000 or visit our website at www.spokanevalley.org to complete a Public Record Request to receive a copy of this record. Contract No. 22-171 EXHIBIT C Insurance Certificates Great West Engineering,Inc. Solid Waste&Hazardous Waste Agreement for Professional Services Management Plan Update dICI � DATE(MM/DDIYYYY) �.�Cai CERTIFICATE OF LIABILITY INSURANCE 10/20/2022 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATIONIS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: EDGEWOOD PARTNERS INSURANCE CENTER PHONE (770)552-4225 FAX 20268165 3780 MANSELL RD STE 370 (NC,No,Ext): (A/C,No): E-MAIL ADDRESS: ALPHARETTA GA 30022 INSURER(S)AFFORDING COVERAGE NAIC# INSURER A: Sentinel Insurance Company Ltd. 11000 INSURED INSURER B: Hartford Fire and Its P&C Affiliates 00914 GREAT WEST ENGINEERING INC INSURER C: 2501 BELT VIEW DR INSURER D: HELENA MT 59601-5606 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADM SUER POLICY NUMBER POLICY EFF POLICY EXP LIMITS LTR INSR WVD IMM/DDfYYYY1 IMMIDD/YYYY1 COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $2,000,000 CLAIMS-MADE') ]OCCUR DAMAGE TO RENTED $1,000,000 I PREMISES(Ea occurrence) X General Liability MED EXP(Any one person) $10,000 A X 20 SBW BA6092 03/27/2022 03/27/2023 PERSONAL&ADV INJURY $2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $4,000,000 POLICY X PRO- LOC PRODUCTS-COMP/OP AGG $4,000,000 OTHER: AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT (Ea accident) — ANY AUTO BODILY INJURY(Per person) A• LL OWNED S• CHEDULED —AUTOS _AUTOS BODILY INJURY(Per accident) H• IRED N• ON-OWNED PROPERTY DAMAGE AUTOS AUTOS (Per accident) A. UMBRELLA LIAB X OCCUR EACH OCCURRENCE $5,000,000 A EXCESS LAB MADES 20 SBW BA6092 03/27/2022 03/27/2023 AGGREGATE $5,000,000 PED X RETENTION$10,000 WORKERS COMPENSATION x PER OTH- AND EMPLOYERS'LIABILITY STATUTE ER ANY Y/N E.L.EACH ACCIDENT $500,000 B PROPRIETOR/PARTNER/EXECUTIVE C N!A 20 WEG AK3AJM 03/27/2022 03/27/2023 OFFICER/MEMBER EXCLUDED? E.L.DISEASE-EA EMPLOYEE $500,000 (Mandatory In NH) If yes,describe under E.L.DISEASE-POLICY LIMIT $500,000 DESCRIPTION OF OPERATIONS below A EMPLOYMENT PRACTICES 20 SBW BA6092 03/27/2022 03/27/2023 Each Claim Limit $10,000 LIABILITY Aggregate Limit $10,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached If more space Is required) Those usual to the Insured's Operations.Certificate holder is an additional insured per the Business Liability Coverage Form SS0008 attached to this policy. CERTIFICATE HOLDER CANCELLATION City of Spokane Valley SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED 10210 E SPRAGUE AVE BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED SPOKANE VALLEY WA 99206 IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE d7.r .)a." Caen ©1988-2015 ACORD CORPORATION.All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD A G o® CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DDlYYYY) 10/20/2022 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(les)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: The Hartwell Corporation PHONE FAX PO Box 51019 No pm::208 522-5656 IA/C,NoL208-524-5721 E-MAILEM --- Idaho Falls ID 83405 ADDRESS: thc(§thehartwellcorp.com INSURER(S)AFFORDING COVERAGE NAIC# INSURER A:XL Specialty Insurance Co. 37885 INSURED GREAWES-01 INSURER B: Great West Engineering, Inc. — -- 2501 Belt View Drive INSURERC: Helena MT 59601 INSURERD: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER:1225035082 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR. _-----TADOL:SUBW rPOLICY EFF POLICY EXP - _--- LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER IMM/DD!YYYY) (MM!DD/YYYY) LIMITS COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE DAMAGE TO RENTED CLAIMS-MADE OCCUR PREMISES(Ea occurrence) ,$ MED EXP(Any one person) $ PERSONAL&ADV INJURY $ GENL AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ _ POLICY JET LOC PRODUCTS-COMP/OP AGG $ OTHER: AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ _(Ea accident) __ ANY AUTO BODILY INJURY(Per person) ;$ - OWNED SCHEDULED nt AUTOS ONLY AUTOS BODILY INJURY(Per ecdde )'$ HIRED NON-OWNED PROPERTY DAMAGE - 5 --- _ AUTOS ONLY _AUTOS ONLY (Per accident) $ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAR CLAIMS-MADE AGGREGATE I S I DED I RETENTION$ $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY Y/N STATUTE ER ANYPROPRIETOR/PARTNERJEXECUTIVE EL.EACH ACCIDENT N/A $ - OFFICER/MEMBEREXCLUDED7 (Mandatory In NH) ! E.L.DISEASE-EA EA_EMPLOYEE $ It yes describe under - - DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ A I Professional Liability DPR9992779 4/25/2022 4/25/2023 Each Clairn/Aggregate 3,000,000 Deductible 75,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached If more space Is required) CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Spokane Valley ACCORDANCE WITH THE POLICY PROVISIONS. 10210 E. Sprague Avenue Spokane Valley WA 99206 AUTHORIZED REPRESENTATIVE United States ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD Client#: 99276 GREATWESTENG ACORD., DATE(MMIDD/YYYY) . CERTIFICATE OF LIABILITY INSURANCE 10/3Moo/Y; THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT:If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement.A statement on this certificate does not confer any rights to the certificate holder in lieu of such endorsement(s). PRODUCER NAMEACT Trudy Henry Greyling Ins.Brokerage/EPIC PHONE 770-552-4225 FAx (NC,No,E:t►: (A/C,No): 3780 Mansell Rd.Suite 370 E-MAIL ADDRESS: ACECCertificates@greyling.com com Y. Alpharetta,GA 30022 INSURER(S)AFFORDINGCOVERAGE NAICS INSURER A:Hartford Casualty Ins.Co. 29424 INSURED INSURER B:Hartford Underwriters 30104 Great West Engineering, Inc. INSURER C: 2501 Belt View Drive INSURER D: Helena, MT 59601 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: 22-23 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUBR - POLICY EFF POLICY EXP LTR TYPE OF INSURANCE INSR wvo POLICY NUMBER (MM/DD/YYYY).(MMIDD/YYYYL LIMITS - - A X COMMERCIAL GENERAL LIABILITY 2OSBWBA6092 03/27/2022 03/27/2023 EACH OCCURRENCE $2,000,000 CLAIMS-MADE X OCCUR PEpREMISES(EaE ur ence) $1,000,000 MED EXP(Any one person) $10,000 PERSONAL&ADV INJURY $2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE s4,000,000 POLICY X JECOT LOC PRODUCTS-COMP/OP AGG $4,000,000 OTHER: $ B AUTOMOBILE LIABILITY 20UEGEG9482 03/27/2022 03/27/2023 (E°aIEeD SINGLE LIMIT $1,000,000 X ANY AUTO BODILY INJURY(Per person) $ AWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY(Per accident) $ _ HIRED NON-OWNED PROPERTY DAMAGE _ _ X AUTOS ONLY X AUTOS ONLY (Per accident) ,,. $ A X UMBRELLA LIAB X OCCUR 2OSBWBA6O92 03/27/2022 03/27/2023 EACH OCCURRENCE $5,000,000 EXCESS LIAB CLAIMS-MADE AGGREGATE $5,000,000 DED X RETENTION$10000 $ A WORKERS COMPENSATION 2OWEGAK3AJM 03/27/2022 03/27/2023 X 'MUTE EMPLOYERS'LIABILITY STATUTE ER ANY PROPRIETOR/PARTNER/EXECUTIVE Y/N E.L.EACH ACCIDENT $500,000 OFFICER/MEMBER EXCLUDED? N N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $500,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $500,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space is required) City of Spokane Valley is named as an Additional Insured on the above referenced liability policies with the exception of workers compensation where required by written contract. CERTIFICATE HOLDER CANCELLATION Cityof Spokane ValleySHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE P THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 10210 E.Sprague Avenue ACCORDANCE WITH THE POLICY PROVISIONS. Spokane Valley,WA 99206 AUTHORIZED REPRESENTATIVE .t'l/67. 4>4• ©1988-2015 ACORD CORPORATION.All rights reserved. ACORD 25(2016/03) 1 of 1 The ACORD name and logo are registered marks of ACORD #S3451626/M3370948 RGUO1