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2022, 10-18 Study Session MINUTES City of Spokane Valley City Council Study Session Meeting Tuesday, October 18,2022 Mayor Haley called the meeting to order at 6 p.m. The meeting was held in person by Council and staff in Council Chambers, and also remotely via Zoom meeting. Attendance: Councilmembers Staff Pam Haley,Mayor John Holman, City Manager Rod Higgins, Deputy Mayor Erik Lamb, Deputy City Manager Tom Hattenburg, Councilmember Cary Driskell, City Attorney Brandi Peetz, Councilmember Tony Beattie, Sr. Deputy City Attorney Laura Padden, Councilmember Bill Helbig, Community&Public Works Dir. Ben Wick, Councilmember John Bottelli, Parks,Rec&Facilities Director Arne Woodard, Councilmember Jerremy Clark, Traffic Engineering Manager Morgan Koudelka, Sr. Administrative Analyst Mike Basinger,Economic Develop. Director Chaz Bates, Planning Manager John Whitehead, Human Resources Manager Christine Bainbridge, City Clerk ROLL CALL: City Clerk Bainbridge called roll; all Councilmembers were present. APPROVAL OF AGENDA:It was moved by Deputy Mayor Higgins, seconded, and unanimously agreed to approve the agenda. ACTION ITEMS: 1. Resolution 22-018 Terminating Declaration of COVID Emergency—Cary Driskell It was moved by Deputy Mayor Higgins and seconded to adopt Resolution 22-018 declaring that emergency conditions relating to the COVID-19 pandemic are no longer in effect, effective October 31, 2022. City Attorney Driskell said the resolution is self-explanatory. Mayor Haley invited public comments; no comments were offered. Vote by acclamation: in favor: unanimous; opposed none. Motion carried. 2. Motion Consideration: Appointment of Alternates to Lodging Tax Advisory Committee (LTAC) — Mayor Haley, Erik Lamb It was moved by Deputy Mayor Higgins and seconded to confirm the Mayoral appointments of alternates to the Lodging Tax Advisory Committee of Clint Branz and Cherne Haskell, representing members involved in activities authorized to be funded by the tax, to attend the October 20, 2022 Lodging Tax Advisory Committee meeting in place of Wayne Brokaw and Greg Repetti, respectively. Mayor Haley explained that both Mr.Brokaw and.Repetti were unable to attend the upcoming October 20 LTAC meeting and alternates were necessary. Mr. Lamb also noted that although these appointments are only for the October 20, 2022 meeting, we might need a process in the future for alternates,which discussion can be held at a later time. Mayor Haley invited public comments; no comments were offered. Vote by acclamation: in favor: unanimous; opposed none. Motion carried. 3. Motion Consideration: Request of Councilmember to Participate Remotely--Councilmember Woodard It was moved by Deputy Mayor Higgins and seconded, to approve Councilmember Woodard's request to participate in the October 25, 2022 Council meeting remotely. Mayor Haley invited public comments; no comments were offered. Vote by acclamation: in favor: unanimous; opposed none. Motion carried. Council Meeting Minutes,Study Session: 10-18-22 Page i of 5 Approved by Council: 11-08-22 NON-ACTION ITEMS: 4. Legislative Update—John Hohman, Erik Lamb,Briahna Murray City Manager Holman introduced the City's lobbyist Ms. Briahna Murray, of Gordon Thomas Honeywell for her to provide an overview of the upcoming legislative session, and discuss the items on our draft legislative agenda. Ms. Murray went through her PowerPoint presentation, and noted that there were a few thousand bills presented for the legislative session,but that likely only 200-300 will be passed and signed by the Governor. She stated that tonight is an opportunity for Council to provide feedback on the draft legislative agenda, which will be finalized after the November election. Ms. Murray said that ideally, the Pines Grade Separation project would not be on the agenda as she realizes the City is in the process of receiving but has not yet received grant funds from the Move Ahead Washington Grade Separation Grant program, and that once those funds are awarded, this item would likely be removed form the City's legislative agenda; she noted if the City is not awarded the grant, we could request legislative action to approve a Freight Mobility Strategic Investment Board (FMSIB) grant or even request a direct appropriation for the project. Ms. Murray noted that it might require a bit of advocacy for the City to receive a Land Water and Conservation Fund grant for Phase 2 of the Greenacres Park Project as it is preliminary ranked 7 out of 59 projects; but the City's Washington Wildlife and Recreation Program grant application was preliminary ranked 11 out of 25 so the odds are good for receiving that grant.She noted the next two items are supportive items: one for the Performing Arts Center and the other for the Avista Stadium. Ms.Murray explained that approximately eleven communities are asking for funds to support economic development through upgrading their baseball stadiums. Moving to policy priorities,Ms. Murray said that the legislature is having robust discussions around police issues as stated in our draft; she also noted that we have amended our zoning code to increase density in a manner consistent with community input and that the legislature will continue to hear input as the legislature is being asked to remove remaining barriers to construction of housing.Another item on the draft legislative agenda included the state law regarding municipal utility taxing authority, which Ms. Murray did not address as she stated she is conflicted out from that issue. Deputy City Manager Lamb explained that this was on our agenda last year as well as it deals with the issue of the City of Spokane working hard to collect that tax on their wastewater treatment system; he said that almost all customers that serve that facility are located out of the City of Spokane so this is about taxing people who are not within Spokane City's jurisdiction. Mr. Holtman said he spoke with Millwood Mayor Freeman and that this is a key issue with them as well. Mr. Holman said he would reach out to Liberty Lake to see if they want to participate in opposing this tax. The Growth Management Act was also briefly mentioned about including opportunities to increase the City's role in the planning process. There was further Council discussion about public safety with Councilmember Padden stating she would like to see stronger language and would Iike the charge of felony restored; said she would also like increased investments in institutions like Geiger where training is provided to help those incarcerated move back into society;and further stated that she would like to perhaps add a bulleted item to add support for tax relief from state revenues. Councilmember Woodard added that he feels there is a need for stronger language, and mentioned the recent ambushing and killing of police officers. Councilmember Hattenburg agreed with the need to have a strong statement to reflect the ability of the police to protect the public and themselves. 5. Fire Department Monthly Report—Chief Soto Fire Chief Soto went through his PowerPoint presentation showing the highlights of the month, and spoke of significant events such as Fire Prevention Week, his hiring process, and that they won a national award for their crew performing CPR. Council Meeting Minutes,Study Session: 10-18-22 Page 2 of 5 Approved by Council: 11-08-22 6. Steet Vacation,University—Levi Basinger Mr. Basinger explained that this is a privately initiated street vacation request for vacation of a 21-square foot piece located adjacent to University Road;that the area was previously the site of a school zone flashing beacon assembly which has since been relocated to the north, so only the foundation remains in place. There was Council consensus for staff to move forward with this street vacation process. 7. Steet Vacation Compensation—BilI Helbig Mr.Helbig explained that the street vacation compensation process has not been updated since 2007. After explaining the current methodology, the following questions were addressed: 1. Does Council wish to continue using the assessed value as the definition of appraised value to keep the expense down for those seeking street vacations? After brief discussion, there was unanimous agreement to continue with the current process. 2. Currently on City-initiated street vacations, compensation is not sought for the value of the vacated property. After brief discussion,there was unanimous agreement to continue with the current process. 3. Does Council want to require compensation for all right-of-way vacations, or just those initiated by abutting property owners? Councilmember Woodard said it makes a difference if the vacation is part of a developer's plan and in those cases,he said the developer should pay for those. Councilmember Wick asked if the fee could only apply to the individual's portion and Mr. Helbig explained that if more than one property is involved,the majority of owners must agree or the vacation process stops; he said that state law sets out that just the applicant is required to pay; and the other person who gets property will pay taxes on it.Mr. Helbig further explained that mast right-of-way vacations see the vacated property going back from whence it was dedicated, which is back to the adjacent property owners; the question is, who pays for the value of the right-of-way;and it was noted that said the adjacent property owners would have to be notified. Mayor Haley said she prefers the cost rest with the people who get the services and to charge everybody is reasonable as most of the time it is a community event; said the wording needs to be changed to be clear what it will cost everyone involved to do this; and there was unanimous Council consensus to charge all involved. 4. Does Council want to continue with a 50% cap on the value, or does Council want to require the full amount allowed by state law? Mr. Helbig explained that currently we use the 50% of assessed value but state law allows up to 100% if it has been part of a dedicated public right-of-way for 25 years or more, or if it was acquired with public funds. In conjunction with this question, Mr. Helbig asked Council if they want the application fee applied as a credit toward any payment amount required. Mayor Haley said if taxpayer money was used,then we need to get the money back; so 100% if we purchase it; 50% if not; and don't give credit for the application fee, and there was council consensus with that statement. Mr. Helbig said staff will draft a new resolution for process and compensation and bring it back for council adoption consideration. 8. Country Vista Binding Site Plan—Bill Helbig,Jerremy Clark Mr. Helbig went over the background of the issue concerning the City of Liberty Lake's issued Notice of Application for the Country Vista Drive Binding Site Plan; said the project includes dividing nine existing parcels into 16 new parcels; that the project owner is Centennial Properties; that for the initial application, our City and the Washington State Department of Transportation(WSDOT)submitted comments centered around how the project would cause failure of respective transportation systems. Mr. Clark explained about the traffic generation of daily trips and peak hours for East Appleway, East Country Vista and E. Sprague Avenue. Mr. Helbig noted that our City and WSDOT each requested Liberty Lake to perform a road track impact analysis as the process being followed by Liberty Lake does not appear to meet SEPA (State Environmental Policy Act) requirements. Further, Mr. Helbig explained that Liberty Lake issued a Notice of Revised Application, but the revised application only included a SEPA checklist and a Trip Generation Council Meeting Minutes, Study Session: 10-18-22 Page 3 of 5 Approved by Council: 11-08-22 and Distribution Letter which included anticipated trips from the project; however,the revised application continued to garner comments from our City and WSDOT outlining how the development will cause failure of the respective transportation systems. After Mr. Clark went over the resulting levels of service, Mr. Helbig said that no determination has been issued on this project at this point, but staff wanted to make Council aware of comments on the proposed project. Mr. Hohman noted he anticipates further discussions with the Department of Transportation on this project will be forthcoming. Mayor Haley called for a recess at 7:45 p.m.;the meeting was reconvened at 7:55 p.m. 9. Police Vehicles—Morgan Koudelka,Erik Lamb Mr. Lamb explained that this is a continuation of discussions about police vehicle purchases; said as with other vehicles, due to supply chain disruptions many of the vehicles ordered were unable to be supplied in 2022 and the manufacturer asked dealerships to cancel the 2022 orders and resubmit as 2023 orders; said this new order would be for 2023 vehicles at 2023 prices which has a net effect of increasing costs by $190,000;that minus the unused balance of$40,000 from the original $1.4 million that can be used to offset the increase,this results in$150,000 needed to accommodate the vehicle re-order.Mr.Lamb asked whether Council wants to pay the increased cost which would represent a total increase of$450,000 in the 2023 budget if all 14 vehicles were purchased. Mr. Koudelka explained the overall cost increases and of the revision to the 2022 vehicle budget of $1,455,000; he said the current fleet inventory has been underfunded for several years and the process has begun to update the dedicated police vehicles; said we had a many unassigned vehicles in previous years due to vacancies, but now those vacancies are filled and we will need those vehicles as the trainees come out of training;said the difference of three vehicles won't make or break us but the hope is to be in a position to get new officers into new vehicles. Mr. Lamb added that reducing the number of vehicles was part of the issue of what the County had historically done and that we see this as an opportune time to look at vehicle acquisition in the future and how to handle these changes over time. Mr. Koudelka said that the 2023 order has also been impacted by escalating costs and he asks Council to consider the total amount of appropriations. Mr. Koudelka added that only Ford will be making police vehicles next year, that Chevy and Dodge will not. For the 2023 order Mr. Lamb mentioned that Chief Ellis recommends the purchase of 14 vehicles, which is three more than the original number. Mr. Hohman said this problem is not unique as we have been struggling with our own fleet over the last yew years;the issue is the manufacturers choosing not to make fleet vehicles;that we would like to put in the order for the requested number,and does Council approve. Mayor Haley suggested going with the 14 vehicle purchase recommendation and all Councilmembers agreed. Mr. Lamb said the 2023 budget will be adjusted accordingly and he will let the County know of our decision. 10. Plantes Ferry—Mike Basinger,Erik Lamb Deputy City Manager Lamb stated that Spokane County Parks has an opportunity to use Spokane County ARPA(American Rescue Plan Act)funds towards a Plantes Ferry masterplan study and design to consider improvements; said the County released an RFP (request for proposals) seeking proposals to fund with its ARPA funds to address negative economic impacts and help crate strong healthy communities; said the County Parks staff indicated it would submit a proposal for use of approximately$4 million in ARPA funds to fund a master plan, design and construction of some portion of improvements at Plantes Ferry and as part of its proposal, they requested a letter of support and partnership with us for the planning, improvements and operation of Plantes Ferry, although it is not clear what such partnership might entail. Mr.Lamb told the County that this would be something to take before our Council and that we would need a lot more information before Council could make a determination; that if we were to get involved, we would need to know the financial impact. Mr. Lamb said the deadline to submit an RFP is October 28 so staff is seeking consensus on whether to submit a letter of support and which key points should be included in such letter. Mr. Lamb added that if there is Council consensus, a draft letter would be brought for a motion consideration at the October 25 Council meeting. Council Meeting Minutes, Study Session: 10-18-22 Page 4 of 5 Approved by Council: 11-08-22 Economic Development Director Basinger informed Council that he had several discussions with the County Parks Director, including talks about our own tourism strategy,and that we would be able to move forward with a study earlier than their timeline, which would mean we would pay for it and seek reimbursement; that if that were agreeable with the County, we would issue our own RFP for a consultant to do multi-phase plans, examine the idea of a partnership, and try to get information on operation and maintenance on the park, and that we would need to take action next week due to the timeframe. Mr. Lamb noted that this would be a one-time use of ARPA money, and that we would get financial information and see how it comes into play with our tourism planning. Mr. Basinger said that we would go through a study to determine what a partnership could look like. Both Councilmembers Wick and Ilattenburg agreed to move such a letter forward. Councilmember Padden said she has concerns as we have spent millions on parks in the last few years while we have neighborhoods with roads in dire shape;that if we spend money anywhere she would hope it would be in our City limits, and said she cannot support this request. Councilmember Woodard said he feels a letter of support is harmless and partnerships are always of interest; that although Plantes Ferry is not part of our City, it is heavily used by our citizens,and the park is way over due for an upgrade; said we should at least encourage them to start thinking about the park. Councilmember Peetz agreed and said there is a need to get conversation started and obtain the financial information. Mayor Haley said it could be an opportunity for good use of LTAC (Lodging tax Advisory Committee)money and thinks we need to know how much and how this would be phased in; and said she supports sending a letter. There was Council consensus with all Councilmembers except Councilmember Padden,to for a letter of support. 11.Advance Agenda—Mayor Haley There were no suggested changes to the Advance Agenda. 12.Information Only The Power of Governor for Declaring State of Emergency was for information only and was not reported or discussed. 13. Council Comments—Mayor Haley There were no additional Council comments. 14. City Manager Comments—John Holtman City Manager Hohman mentioned a draft letter addressed to the Washington State Building Code Council, which he e-mailed earlier to Council regarding changes in the proposed building and energy codes that negatively affect home affordability, and said if Council concurs,staff will secure Mayor Haley's signature and send on to that council. Councilmembers concurred. Mr. Hohman also mentioned that there will be a Council meeting November 8, election night;that our City has a long history of meeting on election night when there are no members of Council up for election,which is the case this year. It was moved by Deputy Mayor Higgins, seconded and unanimously agreed to adjourn. The meeting adjourned a 8:47 p.m. A S (� Pam Haley, Mayor < 13-7A-4 hristine Bainbridge, City Clerk Council Meeting Minutes, Study Session: 10-18-22 Page 5 of 5 Approved by Council: I1-08-22