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2022, 11-22 Regular Formal MINUTES. City of Spokane Valley City Council Regular Formal Meeting Tuesday, November 22, 2022 Mayor Haley called the meeting to order at 6 p.m. The meeting was held in person by Council and staff in Council Chambers,and also remotely via Zoom meeting. Attendance: Councilmembers Staff Pam Haley,Mayor John Hohman, City Manager Rod Higgins,Deputy Mayor Erik Lamb,Deputy City Manager Tim Hattenburg, Councilmember Cary Driskell, City Attorney Laura Padden, Councilmember John Bottelli, Parks,Rec&Facilities Director Brandi Peetz, Councilmember Chelsie Taylor, Finance Director(via zoom) Ben Wick, Councilmember Bill Helbig, Community &Public Works Dir. Arne Woodard, Councilmember Gloria Mantz, City Engineer Dave Ellis, Police Chief Morgan Koudelka, Sr.Administrative Analyst Mike Basinger, Economic Development Dir Chaz Bates,Planning Manager John Whitehead,Human Resources Director Virginia Clough, Legislative Policy Coordinator Christine Bainbridge, City Clerk INVOCATION: Pastor Mike Szott of Living Hope Community Church gave the invocation PLEDGE OF ALLEGIANCE Council, staff and the audience stood for the Pledge of Allegiance. ROLL CALL City Clerk Bainbridge called roll; all Councilmembers were present. APPROVAL OF AGENDA It was moved by Deputy Mayor Higgins, seconded and unanimously agreed to approve the agenda. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS: n/a COMMITTEE,BOARD,LIAISON SUMMARY REPORTS Councilmember Hattenburg: said he attended the annual Valley Chamber luncheon and that the Chamber does a great job in supporting businesses; he went to the GSI (Greater Spokane, Inc.) annual Economic Forecast and gave some statistics about home vacancy rates in the metro Spokane area;he also noted a large apartment unit will be going in just past the state line heading east which hopefully will alleviate some housing pressure here in Spokane Valley; said the economists agreed that we will be in a recession the first quarter of 2023 but it won't be as bad as expected;he attended the STA(Spokane Transit Authority)Board meeting and said new busses have been ordered; mentioned there are about 700 full time and 30 part-time employees at STA;that the City line opens July 2023 and that project is $14.5 million under budget. Councilmember Woodard: said the HCDAC(Housing and Community Development Advisory Committee) is involved with CDBG (Community Development Block Grant) and HHAA (Homeless Housing and Assistance Act)funding; said he heard a report about housing units and development costs and spoke about the funding allocation process with many nonprofit organizations applying for funding; also that the group came up with a rough draft Plan which will be sent to the Board of County Commissioners. Councilmember Wick: said the Freight Mobility Strategic Investment Board Executive Director will be terminating their position the end of the month; said they are trying to wrap up reports for the legislature and also working to determine how to come up with a priority list; said as a Fairchild AFB Honorary Commander, he extended congratulations to Melanie Rose who graduated through the program; said that Council Meeting Minutes,Formal: 11-22-2022 Page 1 of 4 Approved by Council: 12-13-2022 Visit Spokane reviewed and appreciated staff's input from the hoteliers' decision to not go with Visit Spokane,so they will cleanse their website of all things Spokane Valley related;said he hopes Visit Spokane will still promote those events that are scheduled through the end of the year; mentioned that Ashley Blake is the new Chief Executive Officer replacing Eric Sawyer at the Sports Commission; and also mentioned that the NLC(National League of Cities)elected Mayor Victoria Woodards of Tacoma as its new president. Councilmember Padden: no report. Councilmember Peetz: said as a member of the Girl Scouts Board, she met with and discussed our form of government. Deputy Mayor Higgins: no report. MAYOR'S REPORT In an effort to save her failing voice,she gave no report. PROCLAMATIONS: nla GENERAL PUBLIC COMMENT OPPORTUNITY Ill: After Mayor Haley explained the process, she invited public comment. Ms. Sue Butterfield, Spokane Valley: said she lives on a cul-de-sac and her neighbor parks his cars all the way up the road to her driveway; said he owns a recreational tailer and pickups and the recreational trailer only moves about three times a year and she only has her driveway for parking; said he has also blocked her chain link fence to her backyard; said she has asked him many times to move his trucks and give her access; said the recreational trailer remains on the street in the winter and that when he shovels snow off his driveway he dumps the snow in the middle of the street making it difficult to get out of the cul-de-sac; said she wishes Council would pass a law that recreational vehicles cannot be parked on the street; said there are plenty of storage places available to park those vehicles. Mr. John Harding, Spokane Valley: voiced his concerns about the legislative agenda as it does not address the Governor's authority; also mentioned a situation with the schools. NEW BUSINESS: I. Consent Agenda: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion:I move to approve the Consent Agenda. a. Approval of Claim Vouchers on Nov. 22,2022,Request for Council Action Form: $3,870,354.79 b. Approval of Payroll for Pay Period ending November 15,2022: $475,357.54 c.Approval of Council Meeting Minutes of November 1, 2022, Study Session d. Approval of Council Meeting Minutes of November 8,2022 Formal Meeting Format e. Approval of Council Meeting Minutes of November 15,2022 Special Meeting It was moved by Deputy Mayor Higgins, seconded and unanimously agreed to approve the Consent Agenda. 2.First Reading Ordinance 22-024 Amending Petty Cash Process—Chelsie Taylor After City Clerk Bainbridge read the ordinance title,it was moved by Deputy Mayor Higgins and seconded to waive the rules and approve Ordinance 22-024. After Finance Director Taylor gave a brief overview, Mayor Haley invited public comments. No comments were offered. Vote by acclamation: in favor: unanimous; opposed: none. Motion carried. 3. Resolution 22-021 Adopting Amended Governance Manual—John Hohman It was moved by Deputy Mayor Higgins and seconded to approve Resolution 22-021 amending the Governance Manual. City Manager Hohman explained that this is in follow-up to Council's previous discussion on the Governance Manual, and this is the conclusion after several committee meetings and discussions; and he went over the agreed-upon changes to the Manual.Mr. Hohman stated that it has been suggested to him to not include revisions concerning executive sessions,but rather to discuss that separately at a future meeting, perhaps the January 3 meeting.Mayor Haley invited public comment. Council Meeting Minutes,Formal: 11-22-2022 Page 2 of 4 Approved by Council: 12-13-2022 Mr. John Harding, Spokane Valley: said he has a concern if there is only one opportunity for public comment during a meeting as many times there are other items that citizens want to comment on, and said this appears to be limiting the ability for the public to comment. There were no other public comments. To clarify,Mr. Hohman said that there will be one general comment period at all meetings where citizens can talk about anything, whether or not on the agenda; he said there are also additional opportunities as noted on each agenda,for public comments on those particular action items as Council gets to those on the agenda; and he stated that administrative reports are usually one of the three touches that Council has on a topic. Vote by acclamation: in favor: unanimous; opposed; none. Motion carried. 4. Motion Consideration: Comprehensive Plan Docket Approval---Chaz Bates It was moved by Deputy Mayor Higgins and seconded to approve the 2023 Comprehensive Plan Amendment Docket as presented. Mr. Bates gave a brief overview of the one item on the Docket, and said that Spokane County would like to retain the zoning of their parcel so that has been removed from the docket. Mayor Haley invited public comment; no comments were offered. Vote by acclamation: in favor: unanimous; opposed none. Motion carried. 5.Motion Consideration: Law Enforcement Contract Renewal—Morgan Koudelka, Erik Lamb It was moved by Deputy Mayor Higgins and seconded to authorize and approve renewal of the Interlocal Agreement for Law Enforcement Services, and authorize the City Manager to finalize and execute the amended Interlocal Agreement for Law Enforcement Services in substantially the form provided. Mr.Lamb went over the highlights of the contract and that we are currently near the end of a five-year agreement; he extended thanks to Sheriff Knezovich and other staff working through these negotiations; said it largely maintains the status quo and provides for the same services as today; he also stated that staff is in the midst of getting a consultant to provide a staffing assessment which is likely to occur in 2023, and once that has been done, staff will bring the assessment to Council to provide any staffing discussion/updates to our law enforcement force, and said that assessment is critical before making any staffing changes. Mr.Lamb also noted the new agreement would be a five-year term with the same two-year termination provision,and once approved, it will be sent to the Board of County Commissioners who will likely approve it before the end of the year. Mayor Haley invited public comments. No comments were offered. Vote by acclamation: in favor: unanimous; opposed. none. Motion carried. GENERAL PUBLIC COMMENT OPPORTUNITY 121: Mayor Haley invited public comment; no comments were offered. ADMINISTRATIVE REPORT: b. Fire Department Monthly Report—Chief Soto Deputy Fire Chief Zack Bond gave an overview of the Department's monthly activities. 7. Coeur d'Alene Indian Tribe Proposed Franchise—Tony Beattie,Cary Driskell City Attorney Driskell explained the background of this franchise, which is similar to one the Tribe had several years go.There were no objections to staff bringing this forward on a future agenda for an ordinance approval consideration. 8.Advance Agenda—Mayor Haley Councilmember Woodard said he would like to see what can be done to help code enforcement with some unique situations they find themselves in, and would like to have a discussion about that, or add it to a property restoration discussion,and at Ieast four Councilmembers agreed. Mr.Hohman said he would also like to speak with Councilmember Woolard about this topic. 9. Department Monthly Reports The Department Monthly Report was for information only and was not reported or discussed. Council Meeting Minutes,Formal: 11-22-2022 Page 3 of 4 Approved by Council: 12-13-2022 CITY MANAGER COMMENTS City Manager Hohman said that the camera trailer for the Police Department has been ordered and should be in any day; and also that due to the holiday, there will be no Council meeting next week. EXECUTIVE SESSION: [RCW 42.30.110(1)(g)] Review Performance of a public employee It was moved by Deputy Mayor Higgins, seconded and unanimously agreed that Council adjourn into executive session for approximately 60 minutes to review the performance of a public employee, and that no action will be taken upon return to open session. Council adjourned into executive session at 6:55 p.m. At 7:53 p.m.Mayor Haley declared Council out of executive session at which time it was moved by Deputy Mayor Higgins, seconded and unanimously agreed to adjourn. ATTE . \64)> Pam Haley,Mayor Christine Bainbridge, City Cler _ Council Meeting Minutes,Formal: 11-22-2022 Page 4 of 4 Approved by Council: 12-13-2022 Sue Butterfield 3215 S Glenn Ct Spokane Valley, WA 99206 1. Property tax paying citizen 2. Live on east side of cul de sac 3. Neighbors rent half duplex 4. SUMMER they park 5 to 6 vehicles from 33`d to the edge of my driveway on the street leaving no visitor parking for me or the other side of duplex a. Recreation trailer, hauling trailer, boat trailer, 2 vehicles and large pick up b. Recreation trailer is only used/moved 3 to 4 times in summer, always plugged in, radio on, lights on in the evening 5. I have only my driveway for guest parking no parking for family gathering 6. I have a double chain link gate for access to backyard. I have to ask neighbor to move and give me availability to open gates. 7. Garbage cans at curb—again no access to curb driveway is blocked with cans in case of emergency access needed. I have asked to have truck moved sometimes it is but not on regular basis. S. WINTER the recreation trailer remains on street, sometimes with tip out extended still plugged in with radio and lights on. This makes it difficult to clear the street, graders cannot enter the cul de sac must be cleaned with front end loader. a. Neighbor shovels the duplex driveway snow into the street making it difficult for other residents to get out of cul de sac b. Neighbor parks his truck in front of my backyard access gate allowing my garbage cans to be at curb but he moves them out from curb to outside of his truck (there is plenty of room for garbage truck arm to get the cans). I go out at 10:30 pm to move them back. Council please pass a law that recreational vehicles cannot be parked on the street there are plenty of storage locations available. This would free up parking for residents throughout the Valley not just my cul de sac.