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19-161.03 AAA Sweeping: Street Sweeping Services10210 E Sprague Avenue 1 Spokane Valley WA 99206 Phone: (509) 720-5000 ♦ Fax: (509) 720-5075 1 wu-%v.spokanevalley.org Email: cityhall ibspokanevalley.org December 14, 2022 Contract No. 19-161.03 AAA Sweeping, LLC PO Box 624 Veradale, WA 99037 Re: Implementation of 2023 option year, Agreement.for Street Sweeping Set -Mites, Contract number 19-161, executed February 27, 2020. Dear Mr. Sargent: The City executed an Agreement for provision of Street Sweeping Services on February 27, 2020, by and between the City of Spokane Valley, hereinafter "City", and AAA Sweeping LLC, hereinafter "Contractor" and jointly referred to as "Parties." The original Agreement states that it was for one year, with four optional one-year terms possible if the parties mutually agree to exercise the options each year. This is the third of four possible option years that can be exercised and runs through December 31, 2023. The city would like to exercise the 2023 option year of the Agreement. The Compensation as outlined in Exhibit A, to the Agreement, includes the labor and material cost negotiated and shall not exceed $602,422.00. The history of the annual renewals, including dollar amounts, is set forth as follows: Original contract amount...................................................................$ 560,000.00 2021 Renewal.........................................................................$ 567,840.00 2022 Renewal.........................................................................$ 584,875.20 2023 Renewal.........................................................................$ 602,422.00 All of the other contract provisions contained in the original Agreement shall remain in place and remain unchanged in exercising this option year. If you agree with exercising the 2023 option year, please sign below to acknowledge the receipt and concurrence to perform the 2023 option year. Please return two copies to the City for execution, along with current insurance information. A fully executed original copy will be mailed to you for your files. CITY OF SPOKANE VALLEY John Hohman, City Manager ATTEST- Lw� 1 l Christine Bainbridge, City Cler APPROVED AS TO FORM: 0-.4^M njj�� Office qthe C ty orney AAA SWEEPING, LLC amee Title Exhibit A — 2023 Hourly Rates Street Sweeping Services Task/Item Unit 2022 Hourly Rate 2023 Hourly Rate Sweeping, Mechanical Type Hour $172.93 $178.11 Sweeping, Regenerative Air Type Hour $172.85 $178.04 Sweeping, High Efficiency Vacuum Type Hour $172.77 $177.96 Water Truck or Truck Mounter Power Washer Hour $129.47 $133.36 Foreman Hour $60.96 $62.78 Dump Truck Hour $128.89 $132.76 Loader Hour $123.01 $126.70 Client#: 1926592 AAASWE2 ACORD. CERTIFICATE OF LIABILITY INSURANCE DATE (MMIDD/YYYY) 10/19/2022 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer any rights to the certificate holder in lieu of such endorsement(s). PRODUCER USI Insurance Services NW 9016 E. Indiana Ave., Suite A Spokane Valley, WA 99212 509 456-2648 CONTACT Danielle Neumann NAME: PHONE 206-441-6300 FAX 610-362-8530 A/C No Ell: A/C, No : E-MAIL ADDRESS: danielle.neumann@usi.com INSURER(S) AFFORDING COVERAGE NAIC # INSURER A: Alaska National Insurance Company 38733 INSURED AAA Sweeping, LLC PO Box 624 -INSURERS: Navigators Specialty Insurance CO. 36056 INSURERC: Illinois Union Insurance Company -- -- 27960 Veradale, WA 99037 INSURER D : - - - — — --- INSURER E : INSURER F : COVERAGES CERTIFICATE NUMBER: REVISION NUMRFR, THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. LTRR TYPE OF INSURANCE NSR BR WVD POLICY NUMBER MM/ODY EFF MM/DDT LIMITS A X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE OCCUR X X 22JPS30908 10/19/2022 10/19/2023 $1 000000__ pEAACHgOECCURRENCE PREMISES Ea occurrence $100 000 X MED EXP (Any one person) $5 000 PD Ded:1,000 PERSONAL 6 ADV INJURY $1,000,000 AGGREGATE LIMIT APPLIES PER: POLICY � E C _ LOC GENERAL AGGREGATE $2,000,000 GEN'L PRODUCTS - COMP/OP AGG $ 2,000,000 $ OTHER: A AUTOMOBILE LIABILITY X X 22JAS30908 10/19/2022 10/19/2023 Ea aBI NeDtSINGLE LIMIT $1,000,000 X ANY AUTO BODILY INJURY (Per person) $ OWNED SCHEDULED AUTOS ONLY AUTOS HIRED NON -OWNED AUTOS ONLY AUTOS ONLY BODILY INJURY (Per accident) $ PROPERTY DAMAGE Per accident $ $ B UMBRELLA LIAR H OCCUR x X SE22EXCZ000JBIC 10/19/2022 10/1912023 EACH OCCURRENCE $1 O 000 000 AGGREGATE $ X EXCESS LIAR CLAIMS -MADE DED I I RETENTION $ $ A WORKERS COMPENSATIONER._ AND EMPLOYERS' LIABILITY Y / N OFFICERIMEMBEER EXCLUDED? ECUTIVE17N N / A X 22JPS30908 WA STOP GAP 10/19/2022 10/19/202 PTATSLTE_._.._ X OTH- E.L. EACH ACCIDENT $1,000,000 E.L. DISEASE - EA EMPLOYEE $1,000,000 (Mandatory In NH) If yes, describe under DESCRIPTION OF OPERATIONS below _ E.L. DISEASE - POLICY LIMIT $1,000,000 A L/R/H I T 22JPS30908 10119/202210/191202 $100,000 lDESCRIPTION OF OPERATIONS I LOCATIONS / VEHICLES (ACORD 101. Additional Remarks Schedule, may be attached If more space Is required) The General Liability policy includes an automatic Additional Insured endorsement that provides Additional Insured status to City of Spokane Valley, only when there is a written contract that requires such status, and only with regard to work performed by or on behalf of the named insured. The General Liability policy contains a special endorsement with Primary and Noncontributory wording, when required by written contract. The General Liability policy includes a Waiver of Subrogation endorsement in favor of City of Spokane Valley as referenced above. CERTIFICATE HOLDER CANCELLATION City of Spokane Valley Public Works Dept. SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. 10210 East Sprague Ave. Spokane Valley, WA 99206 AUyTHHO�RIZED REPRESENTATIVE AffiloZov. l /wmt ACORD 25 (2016/03) 1 of 1 #S37816024/M37811459 © 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD LBSZP Pits..HF• 409RRo9 AAAgWF9 ACORD. CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DDM YY) 10/19/2023 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer any rights to the certificate holder in lieu of such endorsement(s). PRODUCER USI Insurance Services NW 9016 E. Indiana Ave., Suite A Spokane Valley, WA 99212 509 456-2648 NAME:cT Sage Ryan-Wutherich PA/C"No E:t : 208-917-5692FAX A/c No): 610-362-8530 E-MAIL sage.ryan-wutherich@usi.com INSURER(S) AFFORDING COVERAGE NAIC0 INSURER A: Alaska National Insurance Company 38733 INSURED AAA Sweeping, LLC PO Box 624 Veradale, WA 99037 INSURER B : Westchester Surplus Lines Insurance Co. 10172 INSURER C : Navigators Specialty Insurance Co. 36056 INSURER D : INSURER E INSURER F : COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INS LTRA TYPE OF INSURANCE INDDRLSyy p POLICY NUMBER MMO/LDIDY EFF APMO�Lip LIMITS X COMMERCIAL GENERAL LIABILITY X X 23J PS30908 0/19/2023 10/19/2024 EACH OCCURRENCE $1 000 000 CLAIMS -MADE � OCCUR PORK?E,rrence $100 000 X MED EXP (Any one person) s5 000 PD Ded:1,000 PERSONAL 6 ADV INJURY $1,000 000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE s 2,000,000 PRO- POLICY X JECT LOC PRODUCTS - COMP/OP AGG s 2,000,000 WA Stop Gap $1,000,000 OTHER: A AUTOMOBILE LIABILITY X X 23JAS30908 0/19/2023 10/19/202 COMBINED SINGLE LIMIT Ea ent accd 1,000,000 BODILY INJURY (Per person) E X ANY AUTO BODILY INJURY (Per accident) $ OWNED SCHEDULED AUTOS ONLY AUTOS HIRED NON -OWNED X AUTOS ONLY X AUTOS ONLY PROPERTY DAMAGE Per accident $ a A X UMBRELLA LIAR X OCCUR X X 23JLU30908 0/19/2023 10/19/2024 EACH OCCURRENCE $5 000 000 AGGREGATE $5 000 000 EXCESS LIAR CLAIMS -MADE DED RETENTION $ $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS' LIABILITY OFFICERO/MEMBER EXCLUDED? ECUTIVE� N / A E.L. EACH ACCIDENT $ (Mandatory In NH) E.L. DISEASE - EA EMPLOYEE $ E.L. DISEASE - POLICY LIMIT $ If yes, describe under DESCRIPTION OF OPERATIONS below A L/R/H 23JPS30908 0/19/2023 10/1912024 $100,000/;5,000ded B Pollution G24330746012 0/19/2023 10/19/2024 $1,000,000/$5,000ded C Excess SE23EXCZOOQJBIC 0/19/2023 10/19/2024 $5 000 000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached N more space Is required) The General Liability policy includes an automatic Additional Insured endorsement that provides Additional Insured status to City of Spokane Valley, only when there is a written contract that requires such status, and only with regard to work performed by or on behalf of the named insured. The General Liability policy contains a special endorsement with Primary and Noncontributory wording, when required by written contract. The General Liability policy includes a Waiver of Subrogation endorsement in favor of City of Spokane Valley as referenced above. City of Spokane Valley BE THEuLD EX ANY OFIRATIONH DATE VTHEREOF, NOTICEE DESCRIBEDIEELLED WILL CBE CDELIVEREDO NE Public Works Dept. ACCORDANCE WITH THE POLICY PROVISIONS. 10210 E. Sprague Avenue AUTHORIZED REPRESENTATIVE Spokane Valley, WA 99206 X Ige—ZaAft 01988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) 1 of 1 The ACORD name and logo are registered marks of ACORD #S42339826/M42337176 BXFZP