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20-235.03 Simpson Engineers: On Call Surveying Svcs 000001\mik.. SrAkane 10210 E Sprague Avenue♦ Spokane Valley WA 99206 Phone: (509)720-5000 • Fax:(509)720-5075 ♦www.spokanevalley.org Email:cityhall@spokanevalley.org October 13, 2022 Contract No.20-235.03 Ed Simpson Simpson Engineers, Inc. 909 N.Argonne Road Spokane Valley, WA 99212 Re: Implementation of 2023 option year, Agreement for Surveying Services for Capital Improvement Projects, 20-235, executed February 8, 2021 Dear Mr. Simpson: The City executed an Agreement for provision of Surveying Services for Capital Improvement Projects on February 8, 2021, by and between the City of Spokane Valley, hereinafter "City", and Simpson Engineers, Inc., hereinafter "Contractor" and jointly referred to as "Parties." The original Agreement states that it was for one year, with three optional one-year terms possible if the parties mutually agree to exercise the options each year. This is the second of three possible option years that can be exercised and runs through December 31, 2023. The City would like to exercise the 2023 option year of the Agreement. The Compensation as outlined in Exhibit A, 2023 to the Agreement, includes the labor and material cost negotiated and shall not exceed $16,030.00. The history of the annual renewals, including dollar amounts, is set forth as follows: Original contract amount $50,000.00 2022 Renewal $34,350.00(remaining funds) Agreement Amendment No. 1 —add'l funds $64,350.00(remaining funds) 2023 Renewal $16,030.00(remainingfunds) All of the other contract provisions contained in the original Agreement shall remain in place and remain unchanged in exercising this option year. If you are in agreement with exercising the 2023 option year, please sign below to acknowledge the receipt and concurrence to perform the 2023 option year. Please return two copies to the City for execution, along with current insurance information. A fully executed original copy will be mailed to you for your files. CITY OF SPOKANE VALLEY SIMPSON ENGINEERS,INC. 4;4- A J n Hohman, City Manager Name Title APPROVED AS TO FORM: 1.� 1 [- rakt,t/ Office oV the City ey DOCUMENTS REQUIRING THIRD-PARTY NOTIFICATION PRIOR TO PUBLIC DISCLOSURE This page has been inserted in place of the page(s) entitled "2023 Fee Schedule" of a contract document which sets forth the rates charged by the contracting entity. Pursuant to the Washington Public Records Act (RCW 42.56), the City has determined that this record may be available for disclosure upon request for review by a third party. However, pursuant to RCW 42.56.520 and RCW 42.56.540, the City has determined it is appropriate to provide the contracting entity notification of any request for this record to allow them time to determine if they wish to seek to obtain a court order requiring the record to be withheld. Please contact the City Public Records Officer at (509) 720-5000 or visit our website at www.spokanevalley.org to complete a Public Record Request to receive a copy of this record. i�.....N SIMPENG-01 CGARRISON A�oRo CERTIFICATE OF LIABILITY INSURANCE DAT6/6/2022 ) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Christian Koethke NAME: Basin Pacific Insurance&Benefits PHONEFAX PO Box 940 (A/c,No,Ext):(509)765-4785 (A/C,No):(509)766-7857 Moses Lake,WA 98837 E-MAIL christian©basinpacific.com INSURER(S)AFFORDING COVERAGE NAIC# INSURER A:The Cincinnati Insurance Company 10677 INSURED INSURER B: Clarence E Simpson Engineers Inc INSURER C: 909 N Argonne Rd INSURER D: Spokane,WA 99212 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER POLICY EFF POLICY EXP LIMITS LTR INSD WVD IMM/DD/YYYYI IMM/DDIYYYYI A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 CLAIMS-MADE X OCCUR EPP 0610435 4/1/2022 4/1/2023 DAMAGE TO RENT rr 500,000 X PREMISES(Ea occurrence) $ MED EXP(Any one person) $ 10,000 PERSONAL&ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 X POLICY PRO- JECT LOC PRODUCTS-COMP/OPAGG $ 2,000,000 OTHER: $ A AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT 1,000,000 (Ea accident) $ X ANY AUTO X EPP 0610435 4/1/2022 4/1/2023 BODILY INJURY(Per person) $ OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY(Per accident) $ HIRED NON-OWNED PPeOPERT ntj AMAGE $ AUTOS ONLY AUTOS ONLY A UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 2,000,000 EXCESS LIAB CLAIMS-MADE X EPP 0610435 4/1/2022 4/1/2023 AGGREGATE $ 2,000,000 DED RETENTION$ $ A WORKERS COMPENSATION X H AND EMPLOYERS'LIABILITY STATUTE ER ANY PROPRIETOR/PARTNER/EXECUTIVE Y/N EPP 0610435 4/1/2022 4/1/2023 E.L.EACH ACCIDENT $ 1,000,000 OFFICER/MEMBER EXCLUDED? N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ 1,000,000 If yes,describe under 1,000,000 DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space Is required) City of Spokane Valley is named as Additional Insured CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Cityof Spokane ValleyTHE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN P ACCORDANCE WITH THE POLICY PROVISIONS. 10210 E Sprague Ave Spokane Valley,WA 99206 AUTHORIZED REPRESENTATIVE of•ip al- ACORD 25(2016/03) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD