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20-006.03 Sargent Engineers: 2020 On Call Structural Bridge Consulting & Inspection oN � ' Community&Public Works Department Spokane crn 10210 E Sprague Avenue ♦ Spokane Valley WA 99206 Valley F Phone: (509)720-5000 •Fax:(509)720-5075 •www.spokanevalley.org December 27, 2022 Contract No. 20-006.03 Erik Martin 320 Ronlee Lane,NW Olympia, WA 98502 Re: Implementation of 2023 option year, Agreement for On-Call Structural Bridge Consulting and Bridge Inspection Services Contract, #20-006, executed January 9, 2020. Dear Mr. Martin: The City executed an Agreement for provision of Structural Bridge Consulting and Bridge Inspection Services on January 9, 2020, by and between the City of Spokane Valley, hereinafter "City", and Sargent Engineers Inc., hereinafter"Contractor" and jointly referred to as "Parties." The original Agreement states that it was for one year,with three optional one-year terms possible if the parties mutually agree to exercise the options each year. This is the third of three possible option years that can be exercised and runs through December 31, 2023. The City would like to exercise the 2023 option year of the Agreement. The Compensation as outlined in Exhibit A, 2021 to the Agreement, includes the labor and material cost negotiated and shall not exceed $40,000.00. The history of the annual renewals, including dollar amounts, is set forth as follows: Original 2020 Contract amount $25,000.00 2021 Contract Renewal $35,000.00 2022 Contract Renewal $35,000.00 2023 Contract Renewal $40,000.00 All of the other contract provisions contained in the original Agreement shall remain in place and remain unchanged in exercising this option year. If you agree with exercising the 2023 option year, please sign below to acknowledge the receipt and concurrence to perform the 2023 option year. Please return two copies to the City for execution,along with current insurance information. A fully executed original copy will be mailed to you for your files. CITY OF SPOKANE VALLEY SARGENT ENGINEERS INC. J Hohman, City Manager Erik Martin Principal Title APPROVED AS TO FORM: Office e City ome/ti COSV 2023 Bridge Inspections Engineering Services Proposal Senior Project Project Design Principal Engineer Engineer Engineer Clerical Task Cost Rate: $214.00 $168.00 $154.00 $112.00 $100.00 Travel 14 $2,352 Correspondence 1 4 $886 Preparation 0.5 $84 Field Inspections: 4421-Thorpe Road over Chester Creek 1.5 $252 4501-Sullivan Road over Trent Road,SR 290(*) 5 $840 4502-Sullivan Road over BNSF RR(*)(**) 3 $504 4508-Sullivan Road over Spokane River—Southbound(*) 4 $672 4509-Steen Road over Saltese Creek 1.5 $252 4511-Sullivan Road over Spokane River—Northbound(*) 4 $672 4518-Evergreen Road/Mission Avenue U-Xing 1.5 $252 4520-Sands Road over Chester Creek 2.5 $420 4593-Park Road under UP RR(**) 0.5 $84 4594-Dishman Road U-Xing/Sprague Avenue 1 $168 Reporting 8 24 1 $5,140 Total Direct Salary Cost 1.00 51.00 24.00 0.00 1.00 $12,578 Direct Costs Mileage $480.00 Lodging and Per Diem $826.00 * UBIT or Lift Truck By COSV **Railroad flagger By COSV Total Direct Costs $1,306 Total $13,884 DOCUMENTS REQUIRING THIRD-PARTY NOTIFICATION PRIOR TO PUBLIC DISCLOSURE This page has been inserted in place of the page(s) entitled "2023 Hourly Billing Rages" of a contract document which sets forth the rates charged by the contracting entity. Pursuant to the Washington Public Records Act (RCW 42.56), the City has determined that this record may be available for disclosure upon request for review by a third party. However, pursuant to RCW 42.56.520 and RCW 42.56.540, the City has determined it is appropriate to provide the contracting entity notification of any request for this record to allow them time to determine if they wish to seek to obtain a court order requiring the record to be withheld. Please contact the City Public Records Officer at (509) 720-5000 or visit our website at www.spokanevalley.org to complete a Public Record Request to receive a copy of this record. 2023 Proposed Inspection Budget • Ten separate bridge structures will need NBI Routine and Safety inspections in 2023. They are listed below: o SPOKV-4421 Thorpe Road over Chester Creek—Short Span Inspection (Oct) o SPOKV-4501 Sullivan Road over Trent Road, SR 290—Routine Inspection, City of Spokane Bucket Truck for bearing pads,5 hrs.$3,750 @ $750/hr. (Oct) o SPOKV-4502 Sullivan Road over BNSF RR—Routine Inspection, City of Spokane Bucket Truck for bearing pads, 3 hrs. $2,250 @$750(Oct) o SPOKV-4508 Sullivan Road over Spokane River—SB—Routine Inspection, Initial UBIT inspection 8 hrs. (Oct) WSDOT$3,000 o SPOKV-4509 Steen Road over Saltese Creek—Short Span Inspection (Oct) o SPOKV-4511 Sullivan Road over Spokane River—NB—Routine Inspection UBIT inspection 2.5 hrs.WSDOT$3,000 (Oct) o SPOKV-4518 Evergreen Road/Mission Avenue U-Xing—Routine Inspection o SPOKV-4520 Sands Road over Chester Creek—Routine Inspection o SPOKV-4593 Park Road under UP RR—Safety Inspection o SPOKV-4594 Dishman Road U-Xing/Sprague Avenue—Safety Inspection Actual 2019 Inspections=$10,411.00 Actual 2021 Inspections=$10,606.00 2023 Projected Expenses= Inspections= (Sargent) $13,884 Bucket Truck/UBIT Rentals= (City of Spokane Bucket) $6,000 (WSDOT U BIT) $6,000 $25,884 Last updated by Molly Cichosz on Mar 08,2022 at 08:09 PM SARGENT ENGINEERS INC JLSAMeov® SARGENT ENGINEERS INC Unique Entity ID CAGE/NCAGE Purpose of Registration CXJDAJHMWPL4 1DZW9 All Awards Registration Status Expiration Date Active Registration Apr 7,2023 Physical Address Mailing Address 320 Ronlee LN NW 320 Ronlee Lane NW Olympia,Washington 98502-9241 Olympia,Washington 98502-9241 United States United States Doing Business as Division Name Division Number (blank) (blank) (blank) Congressional District State/Country of Incorporation URL Washington 10 Washington/United States http://www.sargentengineers.com Registration Dates Activation Date Submission Date Initial Registration Date Mar 10,2022 Mar 8,2022 Mar 22,2002 Entity Dates Entity Start Date Fiscal Year End Close Date Dec 3,1984 Dec 31 Immediate Owner CAGE Legal Business Name (blank) (blank) Highest Level Owner CAGE Legal Business Name (blank) (blank) Executive Compensation Registrants in the System for Award Management(SAM)respond to the Executive Compensation questions in accordance with Section 6202 of P.L.110-252,amending the Federal Funding Accountability and Transparency Act(P.L.109-282).This information is not displayed in SAM.It is sent to USAspending.gov for display in association with an eligible award.Maintaining an active registration in SAM demonstrates the registrant responded to the questions. Proceedings Questions Registrants in the System for Award Management(SAM.gov)respond to proceedings questions in accordance with FAR 52.209-7,FAR 52.209-9, or 2.C.F.R.200 Appendix XII.Their responses are displayed in the responsibility/qualification section of SAM.gov.Maintaining an active registration in SAM.gov demonstrates the registrant responded to the proceedings questions. Active Exclusions Records? No I authorize my entity's non-sensitive information to be displayed in SAM public search results: Yes Business Types Entity Structure Entity Type Organization Factors Corporate Entity(Not Tax Exempt) Business or Organization (blank) Profit Structure For Profit Organization https://sam.gov/entity/CXJDAJHMWPL4/coreData?status=Active Page 1 of 3 Last updated by Molly Cichosz on Mar 08,2022 at 08:09 PM SARGENT ENGINEERS INC Socio-Economic Types Check the registrant's Reps&Certs,if present,under FAR 52.212-3 or FAR 52.219-1 to determine if the entity is an SBA-certified HUBZone small business concern.Additional small business information may be found in the SBA's Dynamic Small Business Search if the entity completed the SBA supplemental pages during registration. Accepts Credit Card Payments Debt Subject To Offset No No EFT Indicator CAGE Code 0000 1 DZW9 Electronic Business 320 Ronlee Lane NW ERIK C MARTIN,President Olympia,Washington 98502 United States Jessica S Soward 320 Ronlee Lane NW Olympia,Washington 98502 United States Government Business 320 Ronlee Lane NW ERIK C MARTIN,President Olympia,Washington 98502 United States Jessica S Soward 320 Ronlee Lane NW Olympia,Washington 98502 United States Past Performance 320 Ronlee Lane NW Erik C Martin,President Olympia,Washington 98502 United States NAICS Codes Primary NAICS Codes NAICS Title Yes 541330 Engineering Services Product and Service Codes PSC PSC Name C100 Architect And Engineering-Construction CIAA Architect And Engineering-Construction:Office Buildings CIAZ Architect And Engineering-Construction:Other Administrative Facilities And Service Buildings CICA Architect And Engineering-Construction:Schools CICZ Architect And Engineering-Construction:Other Educational Buildings CIDA Architect And Engineering-Construction:Hospitals And Infirmaries CIDB Architect And Engineering-Construction:Laboratories And Clinics Cl DZ Architect And Engineering-Construction:Other Hospital Buildings CIEB Architect And Engineering-Construction:Maintenance Buildings CIEZ Architect And Engineering-Construction:Other Industrial Buildings CIFA Architect And Engineering-Construction:Family Housing Facilities Cl FB Architect And Engineering-Construction:Recreational Buildings CIFF Architect And Engineering-Construction:Penal Facilities CIGZ Architect And Engineering-Construction:Other Warehouse Buildings CIJZ Architect And Engineering-Construction:Miscellaneous Buildings CILB Architect And Engineering-Construction:Highways,Roads,Streets,Bridges,And Railways https://smn.gov/entity/CXJDAJHMWPL4/coreData?status=Active Page 2 of 3 Last updated by Molly Cichosz on Mar 08,2022 at 08:09 PM SARGENT ENGINEERS INC C1NE Architect And Engineering-Construction:Water Supply Facilities C1PZ Architect And Engineering-Construction:Other Non-Building Facilities C1QA Architect And Engineering-Construction:Restoration Of Real Property(Public Or Private) C213 Architect And Engineering-General:Inspection(Non-Construction) C220 Architect And Engineering-General:Structural Engineering Yes,this entity appears in the disaster response registry. No,this entity does not require bonding to bid on contracts. Bonding Levels Dollars (blank) States Counties Metropolitan Statistical Areas Idaho (blank) (blank) Oregon Washington https://sa n.gov/entity/CXJDAJHMWPL4/coreData?status=Active Page 3 of 3 � l ® DATE(MMIDD/YYYY) A�� CERTIFICATE OF LIABILITY INSURANCE 12/27/2022 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Allison Barga AssuredPartners of Washington, LLC PHONE FAX 19689 7th Ave NE, Ste 183, PMB#369 IA/c.No.Eat):360-626-2007 (A/C,No):360-626-2007 E-MPoulsbo WA 98370 ADDRESS: allison.barga@assuredpartners.com INSURER(S)AFFORDING COVERAGE NAIL# INSURER A:US Specialty Insurance Company 29599 INSURED SARGENG-02 INSURER B:The Travelers Indemnity Company 25658 Sargent Engineers Inc 320 Ronlee Lane NW INSURER C:Travelers Property Casualty Company of America 25674 Olympia WA 98502 INSURER D:The Travelers Indemnity Company of Connecticut 25682 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER:1622387341 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUBR POLICY EFF POLICY EXP LIMITS LTR TYPE OF INSURANCE INSD WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYY) B X COMMERCIAL GENERAL LIABILITY Y 6801N687340 2/21/2022 2/21/2023 EACH OCCURRENCE $2,000,000 DAMAGE TO RENTED CLAIMS-MADE X OCCUR PREMISES(Ea occurrence) $1,000,000 MED EXP(Any one person) $5,000 PERSONAL&ADV INJURY $2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $4,000,000 POLICY X p LOC PRODUCTS-COMP/OP AGG $4,000,000 OTHER: $ D AUTOMOBILE LIABILITY BA4R251565 2/21/2022 2/21/2023 COMBINED SINGLE LIMIT $1,000,000 (Ea accident) X ANY AUTO BODILY INJURY(Per person) $ OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $ AUTOS ONLY AUTOS ONLY (Per accident) C X UMBRELLA LIAB X OCCUR CUP1N690983 2/21/2022 2/21/2023 EACH OCCURRENCE $2,000,000 EXCESS LIAB CLAIMS-MADE AGGREGATE $2,000,000 DED X RETENTION$1 n,nnn $ g WORKERS COMPENSATION 6801 N687340 2/21/2022 2/21/2023 PER STATUTE X ERH WA Stop Gap AND EMPLOYERS'LIABILITY ANYPROPRIETOR/PARTNER/EXECUTIVE Y/N N/A E.L.EACH ACCIDENT $1,000,000 OFFICER/MEMBEREXCLUDED? (Mandatory In NH) E.L.DISEASE-EA EMPLOYEE $1,000,000 If yes,describe under • DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $1,000,000 A Professional Liab,Claims Made USS2233091 8/16/2022 8/16/2023 Per Claim $2,000,000 Aggregate $2,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) The certificate holder is an additional insured per the attached. Project:2023 Bridge Inspections and On-Call Engineering City of Spokane Valley is/are an Additional Insured on the Commercial General Liability and Auto Liability when required by written contract or agreement regarding activities by or on behalf of the Named Insured.The Commercial General Liability insurance is primary insurance and any other insurance maintained by the Additional Insured shall be excess only and non-contributing with this insurance.A waiver of subrogation applies to the Commercial General Liability, Auto Liability, Umbrella/Excess Liability and Workers Compensation/Employers Liability in favor of the Additional Insured. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Spokane Valley ACCORDANCE WITH THE POLICY PROVISIONS. 10210 East Sprague Avenue Spokane Valley WA 99206 AUTHORIZED REPRESENTATIVE USA a14 Z 7L ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD