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2022, 12-13 Regular Formal MINUTES City of Spokane Valley City Council Regular Formal Meeting Tuesday, December 13,2022 Mayor Haley called the meeting to order at 6 p.m. The meeting was held in person by Council and staff in Council Chambers, and also remotely via Zoom meeting. Attendance: Councilmembers Staff Pam Haley,Mayor John Hohman, City Manager Rod Higgins,Deputy Mayor Erik Lamb,Deputy City Manager Tim Hattenburg, Councilmember Cary Driskell, City Attorney Laura Padden, Councilmember John Bottelli, Parks & Recreation Director Brandi Peetz, Councilmember Bill Helbig, Community&Public Works Dir. Ben Wick, Councilmember Gloria Mantz, City Engineer Arne Woodard, Councilmember Tony Beattie,Deputy City Attorney Chelsie Taylor, Finance Director Susan Nielsen, Economic Develop. Specialist Jerremy Clark, Traffic Engineering Mgr. Rob Lochmiller, CIP Engineering Mgr. Sarah Farr, Accountant/Budget Analyst Dave Ellis,Police Chief Mike Basinger, Economic Development Dir. John Whitehead, Human Resources Director Virginia Clough, Legislative Policy Coordinator Christine Bainbridge, City Clerk INVOCATION: Pastor Darrell Cole of Living Hope Community Church gave the invocation. PLEDGE OF ALLEGIANCE Council, staff and the audience stood for the Pledge of Allegiance. ROLL CALL City Clerk Bainbridge called roll; all Councilmembers were present. APPROVAL OF AMENDED AGENDA It was moved by Deputy Mayor Higgins, seconded and unanimously agreed to approve the amended agenda. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS n/a COMMITTEE,BOARD,LIAISON SUMMARY REPORTS Councilmember Wick: said he went to the ribbon cutting for Winter Market;went to the Girl Scouts Parade of Lights; participated in the Chamber's Government Affairs Committee Meeting; Spokane City's legislative meeting, where they discussed legislative priorities, some of which we share such as condo reform; went to the AWC (Association of Washington Cities) board meeting, said that they have a stakeholder group working on housing solutions; participated in the MRSC (Municipal Research and Services Center) board meeting where they discussed purchase of a building in Seattle. Councilmember Woodard: reported that he too went to Winter Market; and he reminded people about the Wreaths Across America noon this Saturday at Pines Cemetery. Councilmember Hattenburg: said he also attended the ribbon cutting; met with our legislators and mentioned the condo issue and that he is hopeful a compromise can be reached;went to the STA(Spokane Transit Authority) Planning and Development meeting where they adopted their 2023 work program; and mentioned they have hired 19 new coach operators. Councilmember Padden: said she went to the Chamber's meeting and that they are fully staffed; the manufacturer matters initiative is doing well; and said there were some good presentations about Employee Stock Ownership Plans(ESOP) like those offered with Yokes;mentioned their upcoming request for funds Council Meeting Minutes,Formal: 12-13-2022 Page 1 of 5 Approved by Council: 01-10-2023 for things like the Fairgrounds and Felts Field; said she attended the City's tree-lighting here, which was well organized and well attended even though it was cold outside. Councilmember Peetz: mentioned she sits on the State 9-1-1 Board; she attended the Girl Scouts parade of lights; went to the Government Action Committee meeting with the Chamber; and went to the Visit Spokane annual meeting. Deputy Mayor Higgins: mentioned the City's annual audit and that our City got a clean audit as usual; said the SRTC (Spokane Regional Transportation Council) presented a unified list of regional transportation priorities, and that the Pines Road BNSF Grade Separation project will no longer be on that list as the project is now fully funded; said Millwood's Mayor made a plea to get the Sullivan/Trent Interchange moved up on the priority list because of all the traffic coming down that road from Bigelow Gulch;and that he attended the nonprofit showcase at CenterPlace,which was well attended. MAYOR'S REPORT Mayor Haley reported that the Winter Market was impressive; she attended the GSI (Greater Spokane, Inc.) legislature forum which agenda also included condo reform; said they are also working on licenses issues, for example where people out of state take classes for and pass tests to be a phlebotomist, but upon coming to Washington State, they can't start working right away without passing another test,which isn't given on a regular basis;she said the same is true with nurses coming into our state from another state; that sometimes people have to take classes again; said the legislature is working on those license reforms; said she attended the STA Board Operations meeting and that sales taxes remain strong; also attended the Performance Monitoring and External relations STA committee; she went to the GSI Board of Trustees meeting; and mentioned the governance task force and price control for delivery apps. PROCLAMATIONS: n/a GENERAL PUBLIC COMMENT OPPORTUNITY: After Mayor Haley explained the process, she invited public comments. Ms. Barb Howard, Spokane Valley: [via zoom]: she extended thanks for the snow removal team; and mentioned that citizens are still not getting their mail because Amazon deliveries seem to take priority. Mr. Larry Deemer, Spokane Valley: asked Council to reconsider the approval of the storinwater narrowing proposal on Sprague; questioned if it is necessary or even effective and said there are better opportunities to be considered; said the pollution level is no different in that area than any other and feels again that the project is unnecessary; said five lanes are not excessive or dangerous by any traffic engineering criteria, and there are some stretches in Spokane Valley that have more than five lanes. Mr.John Harding, Spokane Valley:spoke about the FCC;asked who they are and what are they responsible for;that it is a five-member board of unelected officials;that they are accountable to Congress,but there is no oversight. Mr.Ashton Guinn, Spokane Valley: said their hotel was invited to participate in discussions about ice rinks; there were about 25 people in the meeting, it was well received,and that he would love to see that project move forward. NEW BUSINESS: 1. Consent Agenda: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion:I move to approve the Consent Agenda. a. Approval of Claim Vouchers on Dec 13,2022,Request for Council Action Form: $1,744,470.67 b. Approval of Payroll for Pay Period ending November 30,2022: $657,395.61 c.Approval of Council Meeting Minutes of November 15,2022 Study Session d. Approval of Council Meeting Minutes of November 22,2022 Special meeting e. Approval of Council Meeting Minutes of November 22, 2022 Regular Formal Format It was moved by Deputy Mayor Higgins, seconded and unanimously agreed to approve the Consent Agenda. Council Meeting Minutes,Formal: 12-13-2022 Page 2 of 5 Approved by Council: 01-I0-2023 2. First Reading Ordinance 22-025 Coeur d'Alene Tribe Franchise—Tony Beattie After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Higgins and seconded to waive the rules and adopt Ordinance 22-025.Mr. Beattie explained there have been very minor changes since their last franchise; and this will allow them to continue to maintain and use that area. Mayor Haley invited public comments;no comments were offered. Vote by acclamation: in favor: unanimous; opposed: none. Motion carried. 3. Resolution 22-023 Adopting Fees for 2023—Chelsie Taylor It was moved by Deputy Mayor Higgins and seconded to approve Resolution 22-023 repealing and replacing Resolution 22-009, and approving the Master Fee Schedule for 2023. Finance Director Taylor said there have been no changes since this was last discussed with Council. Mayor Haley invited public comments; no comments were offered. Vote by acclamation: in favor: Mayor flaky, Deputy Mayor Higgins, and Councilmembers Padden, Hattenburg, Woodard and Wick; opposed: Councilmernber Peetz. Motion carried. 4. Motion Consideration: Plantes Ferry Interlocal Agreement— Susan Nielsen It was moved by Deputy Mayor Higgins and seconded to approve the Interlocal Agreement for Consulting Services in Connection with the Formation of a Master Development Plan for Plante's Ferry Sports Complex, and authorize the City Manager to finalize and execute the same. After Economic Development Specialist Nielsen gave a brief explanation, Mayor Haley invited public comments. Mr. Grant Guinn, Tru by Hilton Hotel: mentioned the importance of this Sports Complex to hoteliers and businesses, and said that Plantes Ferry Park is a good opportunity to make a positive impact on the community. There were no further public comments. Vote by acclamation: in favor: unanimous; opposed: none. Motion carried. 5.Motion Consideration: Street& Stormwater Maintenance&Repair Services Contract 2023 Option Year Bill Helbig It was moved by Deputy Mayor Higgins and seconded to approve the 2023 contract renewal to Poe Asphalt Paving, Inc., in an amount not to exceed$1,566,980.77 for street and stormwater maintenance and repair service, and authorize the City Manager to finalize and execute the contract. Mr. HeIbig gave a brief explanation of this renewal contract for the 2023 option year. Mayor Haley invited public comments; no comments were offered. Vote by acclamation: in favor: unanimous; opposed. none. Motion carried. 6. Motion Consideration: Street Sweeping Service Contract 2023 Option Year Renewal—Bill Helbig It was moved by Deputy Mayor Higgins and seconded to approve the 2023 contract renewal to AAA Sweeping in an amount not to exceed$602,422.00 for street sweeping and authorize the City Manager to finalize and execute the contract. Mr.Helbig gave a brief explanation of this renewal contract for the 2023 option year. Mayor Haley invited public comments; no comments were offered. Vote by acclamation: in favor: unanimous; opposed: none. Motion carried. 7. Motion Consideration: CenterPlace Catering Contract—John Bottelli It was moved by Deputy Mayor Higgins and seconded to approve the Agreement for CenterPlace Food& Beverage Services with Le Catering Company, and authorize the City Manger to finalize and execute the same. Director Bottelli explained that the current contract expires December 31, 2022, and while overall CenterPlace operations are being evaluated by outside consultants, staff would like to extend the contract for Le Catering to continue to provide food and beverage services for the duration of 2023. Mayor Haley invited public comment. Mr. Grant Guinn, Tru by Hilton Hotel: said he has nothing against the catering company but said there is a challenge when someone wants to book his hotel, then have an event at CenterPlace with the catering company as that involves multiple contracts; said he would like to see a way to streamline that process. There were no further public comments. Vote by acclamation: in favor.' unanimous; opposed: none. Motion carried. 8.Motion Consideration: Lodging Tax Awards for 2023 —Chelsie Taylor, Sarah Farr Motion #1: It was moved by Deputy Mayor Higgins and seconded to make the following allocation of Lodging Tax funds for calendar year 2023 from Fund#105 from the 2% tax: Council Meeting Minutes,Formal: 12-13-2022 Page 3 of 5 Approved by Council: 01-10-2023 All Wheels Swap Meet—up to$4,800 CNC Productions—up to $7,500 Cody Productions—up to$6,500 Family Guide up to $7,000 Filipino-American Northwest Association up to$9,000 Hatch Advertising up to $17,002 HUB Sports Center—up to$55,000 JAKT- Crave!—tip to$35,000 JAKT-Farmer's Market—up to $11,000 Northwest Winterfest—up to $33,000 Spokane Co Fair and Expo Center—up to$73,000 Speed and Custom Productions LLC—up to $8,000 Spokane Valley Summer Theatre—up to $24,000 Valleyfest—tip to$14,800 Valleyfest Cycle Celebration—up to $4,100 And a transfer of the remainder of actual lodging tax collections in the amount of$515,198 to be moved into the 1.3%Lodging Tax Fund#104. Ms.Farr explained the background leading up to the LTAC meeting,followed by an explanation by Finance Director Taylor of the options Council has in approving some or all of the listed recipients and amounts recommended by LTAC,as stated on her Request for Council Action Form; including if there is a difference from what was recommended, including spreading the County's request to approve the Avista Stadium award over three years, that such change would require the matter be given back to LTAC for 45 days to review and provide comments on the proposal, before Council takes final action. Mayor Haley invited public comment; no comments were offered. Vote by acclamation: in favor: unanimous; opposed: none. Motion carried. Motion #2: It was moved by Deputy Mayor Higgins and seconded to allocate $2,000,000 of Lodging Tax funds from Fund #104 from the 1.3% tax to the design, construction, and other associated costs of the Spokane County and Spokane Indians Avista Stadium Project to be funded entirely in the grant year 2023 according to the subsequent request by Spokane County. This will be presented to the Lodging Tax Advisory Committee for review and comment and return to Council for final action as required by law. Mayor Haley invited public comment; no comments were offered. Vote by acclamation: in favor: unanimous; opposed.. none. Motion carried. 9. Motion Consideration: Millwood Interlocal Agreement—Cary DriskeIl It was moved by Deputy Mayor Higgins and seconded to approve the interlocal agreement with Millwood regarding plan review services and planning services and authorize the City Manager to finalize and execute the same. After brief explanation from City Attorney Driskell, Mayor Haley invited public comment.No comments were offered. Vote by acclamation: in favor: unanimous; opposed.' none. Motion carried. 10. Motion Consideration: Innovia Grant Award Contract—Erik Lamb It was moved by Deputy Mayor Higgins and seconded to approve the contract with Innovia Foundation, LaunchNW for$1,000,000 award of the City's American Rescue Plan, Coronavirus State and Local Fiscal Recovery Funds Award and authorize the City Manager to finalize and execute the agreement in substantially the form presented. Deputy City Manager Lamb introduced Innovia Chief Executive Officer Ms. Shelly O'Quinn, and Executive Director Ben Small.As noted in his Request for Council Action form, Mr. Lamb explained that Council previously gave consensus to allocate $1,000,000 to Innovia for its LaunchNW initiative to address educational disparities within Spokane Valley,adding that Spokane County and the City of Spokane also each allocated$5,000,000 to Innovia.Mr. lamb said this agreement will allow ease of the use of funds and reporting, as well as prevent potential duplicate use of the funds. Mayor Haley invited public comment.No comments were offered. Vote by acclamation: in favor: unanimous; opposed: none. Motion carried. Council Meeting Minutes,Formal: 12-13-2022 Page 4 of 5 Approved by Council: 01-10-2023 11. Motion Consideration: Spokane Valley Partners Grant Award Contract—Erik Lamb It was moved by Deputy Mayor Higgins and seconded to approve the Grant Agreement with Spokane Valley Partners for a$4,000,000 award and authorize the City Manager to finalize and execute the agreement in substantially the form presented and to carry out the terms of the agreement once executed. Deputy City Manager Lamb introduced Mr. Cal Coblentz, CEO of Spokane Valley Partners. Mr. Lamb explained that on May 31,2022,Council gave consensus to allocate$4,000,000 of City general fund assistance as a result of the corresponding amounts allocated under CLFR revenue replacement,to aid Spokane Valley Partners in its acquisition of property for a new facility to support its services to the poor and inform; he added that Mr. Coblentz has entered into an agreement to purchase the Ziggy's facility out of these and other funds; that our agreement is a fifteen-year agreement,and full transition to the new facility is expected about 2025, with the transaction anticipated closing in 2023. Mr. Coblentz thanks Council for this consideration, and thanked staff in navigating the ARPA activities; said their current facility can't sustain the needs of the community. Mayor Haley invited public comment; no comments were offered. Vote by acclamation: in favor: unanimous; opposed: none. Motion carried. ADMINISTRATIVE REPORT: 12. Sullivan/Trent Interchange—Jerremy Clark,Rob Lochmiller Mr. Clark and Mr. Lochmiller went over the project background including location, purpose, interchange pros, cons and estimated costs of each alternative, community input, alternatives evaluation, and staffs recommendation based on the alternative analysis,to go with the diamond interchange with roundabout,or the `peanut' as the preferred alternative. After brief discussion there was unanimous Council consensus to bring forward alternative#2 diamond interchange without roundabout,to final design. 13. Yellowstone Franchise Cary Driskell This item was previously removed from the agenda. 14. Advance Agenda—Mayor Haley There were no suggested changes to the Advance Agenda. 15. Department Reports The Department Reports were for information only and were not reported or discussed. COUNCIL COMMENTS There were no additional Council comments. CITY MANAGER COMMENTS Concerning the Barker Grade construction, Mr.Hohman said that the weather has impacted the project so the anticipated completion will be mid to late January. EXECUTIVE SESSION: [RCW 42.30.110(1)(g)] Review Performance of a Public Employee It was moved by Deputy Mayor Higgins, seconded and unanimously agreed to adjourn into executive session for approximately 60 minutes to review the performance of a public employee, and that no action will be taken upon return to open session. Council adjourned into executive session at 7:45 p.m. At 8:44 p.m. Councilmember Woodard came back to open session and announced that the executive session would be extended to 9:15 p.m. At 9:17 p.m. Mayor Haley declared Council out of executive session at which time it was moved by Deputy Mayor Higgins, seconded and unanimously agreed to adjourn. A E : c)kk\-- 6 / t Pain Haley,Mayor pristine Bainbridge, City Cler Council Meeting Minutes,Formal: 12-13-2022 Page 5 of 5 Approved by Council; 01-10-2023 SIGN-IN SHEET SPOKANE VALLEY CITY COUNCIL MEETING Tuesday, December 13, 2022 6:00 p.m. Regular Meeting GENERAL PUBLIC COMMENT OPPORTUNITY THIS IS FOR GENERAL PUBLIC COMMENTS YOUR SPEAKING TIME WILL GENERALLY BE LIMITED TO THREE MINUTES You may sign in to speak but it is not necessary,as the Mayor will afford the public the opportunity to speak. NAME ' TOPIC OF CONCERN YOU YOUR CITY OF RESIDENCE PLEASE PRINT WILL SPEAK ABOUT . Pt* y J3E 310'-6-r warT IJc, r r o IQC l Please note that once information is entered on this form, it becomes a public record subject to public disclosure.