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2023, 01-03 Study Session minutes MINUTES City of Spokane Valley City Council Study Session Meeting Tuesday, January 3, 2023 Mayor Haley called the meeting to order at 6 p.m. The meeting was held in person by Council and staff in Council Chambers,and also remotely via Zoom meeting. Attendance: Councilmembers Staff Pam Haley, Mayor John Hohman, City Manager Rod Higgins,Deputy Mayor Erik Lamb,Deputy City Manager Tom Hattenburg, Councilmember Cary Driskell, City Attorney Brandi Peetz, Councilmember Tony Beattie, Sr. Deputy City Attorney Laura Padden, Councilmember Bill Helbig, Community &Public Works Dir. Ben Wick, Councilmember Jerremy Clark,Traffic Engineering Manager Arne Woodard, Councilmember Dave Ellis,Police Chief John Bottelli, Parks &Rec Director Gloria Mantz, City Engineer Morgan Koudelka, Sr. Administrative Analyst Mike Basinger,Economic Dev. Director Eric Robison, Housing&Homeless Coordinator Emily Estes-Cross, Public Information Officer John Whitehead,Human Resources Manager Chad KnodeI, IT Manager Christine Bainbridge, City Clerk ROLL CALL: City Clerk Bainbridge called roll; all Councilmembers were present APPROVAL OF AGENDA: It was moved by Deputy Mayor Higgins, seconded, and unanimously agreed to approve the agenda. GENERAL PUBLIC COMMENT OPPORTUNITY: After explaining the process,Mayor Haley invited public comment. Ms. Jennifer Wilcox, Spokane Valley [via zoom]: said she appreciates the work Council and staff have done regarding the homeless and housing, and appreciates Eric Robison and the outreach team; said she has been following these issues for several years and that Mr.Robison is doing a great job in helping people and businesses address the concerns. Mr. Dan Allison, Spokane Valley: spoke about shopping carts stacking up at various areas, including intersections; said that many carts are from Wal-Mart but that he thought they were going to put stops on the carts so the cart couldn't leave the area, like Rosauer's has done; said he called the Homeless Director twice in the last week but hasn't heard back; said something needs to be done. Mr. John Harding, Spokane Valley: mentioned his concern with a rash of incidents in the northwest and all over the United States with attacks on our infrastructure; said there were over 100 attacks in the US over last year and he urged Council to look into an emergency preparedness plan and to be pro-active; also mentioned the Fire Department and response times for them as well as the ambulance companies. ACTION ITEM: 1. Mayoral Appointments Tourism Promotion Area Commission—Mayor Haley, Mike Basinger It was moved by Deputy Mayor Higgins and seconded to confirm the following Mayoral appointments to the Spokane Valley TPA Commission: (1)Midscale: Sarai Fesler, Residence Inn for a two-year term; (2) Midscale:Amanda Alcamo, Oxford Suites for a two-year term; (3) Midscale: Grant Guinn, Tru by Hilton Council Meeting Minutes,Study Session:01-03-23 Page 1 of 3 Approved by Council:0 I-24-23 for a three-year term; (4) Upper Midscale: Bernadette Crain,Hampton Inn,for a three-year term; and(5) Full Service:Lee Cameron,Mirabeau Park Hotel,for a three-year term;all terms begin upon appointment. Mr. Basinger said this is our City's first tourism promotion commission; that he had some conversations with Mr. Guinn of Tru by Hilton; said everything is as it should be but we may be adjusting some of those scales in the future.Mayor Haley invited public comment;no comments were offered. Vote by acclamation: in favor: unanimous; opposed: none. Motion carried. NON-ACTION ITEMS: 2. Spokane Conservation District Drainage Easement—Bill Helbig Director Helbig introduced Ms. Vicki Carter, Director of the Spokane Conservation District. Ms. Carter gave a briefing on the District and what they do; said they have a new facility on 8th and Havana and she encouraged all to come visit. Director Helbig then explained the background of this drainage easement acquisition and that staff have been working over the last several years to identify and acquire property rights for some city facilities that are needed, and one is the drainage system; said that two Spokane Conservation District parcels are affected; he mentioned the 2022 appraisal, acquisition cost, easement terms, and that staff is seeking Council consensus to have this brought back at a future meeting for action to finalize and execute the easement. As further background, City Manager Hohman said that these were platted lots that didn't have infrastructure in place at the time they were platted back in the early 1900's; that a developer came in and did a lot of work, but his company went under and he skipped the Country and that is the timeframe this started happening; that the property went to foreclosure, and we have been slowly trying to clean it up. Mr. Helbig said the pipeline is in good condition and we will have easements on all systems that collect public water. There was Council consensus to move this forward for a future motion consideration. 3. Master Speed Limit Amendments—Jerremv Clark Mr. Clark said that one of his roles is to establish and adjust speed limits; and he gave some background on the proposed changes to the Master Speed Limit Schedule. Councilmember Wick asked about the new Oak School and Mr. Clark said the school is currently on two separate roadways, but he will verify. There was Council consensus to move this forward for a future motion consideration. 4. Interlocal Agreement for Data Processing Services—Morgan Koudellca, Erik Lamb Mr. Lamb explained that the purpose of this amended agreement is to add back some very specific GIS (geographic information system) services. Mr. Koudelka then explained about us moving GIS services in- house, and that we recently learned that the Spokane County GIS department has been adding enhanced information to GIS mapping layers to assist emergency services' response to calls for service; that the enhanced services include such things as providing building locations and numbers, apartment locations, driveway and gate access locations,to allow emergency services to quickly access the property or structure associated with the call. Mr. Koudelka said that in 2019, Spokane County GIS began invoicing Spokane Regional Emergency Communications (SREC) for this specialized GIS service and that recently SREC indicated that this service relates to development activity of individual jurisdictions and that SREC should not be responsible for this service; and that SREC determined that they were not willing to pay the County to carry out this specialized GIS service. However,Mr.Koudelka explained,to prevent interruption of this vital piece of information being provided to emergency services, staff recommends adding this service to the interlocal agreement for data processing services provided by Spokane County; he noted the cost is relatively small at approximately$1,000 to$1,200 per month;and if approved by Council,staff will explore cost recovery options through partnerships with the fire districts or by passing costs through to permit fees. There was Council consensus to move this forward for a future motion consideration. 5. Homelessness Update—Eric Robison Mr.Robison stated that tonight's goal is to provide information, and via his PowerPoint gave some data on the homelessness/unstable housing including some key findings from a housing instability survey as well Council Meeting Minutes, Study Session:01-03-23 Page 2 of 3 Approved by Council:01-24-23 as findings from the Outreach Team's data collection. Mr. Robinson also briefly talked about the area shelter system, the Department of Commerce funding and Camp Hope, with data showing as of early December that the camp had just under 200 individuals compared with over 600 during the summer. He also talked about exploring a regional approach, three primary goals of our Action Plan, and identified critical needs in the plan. Mr. Robinson discussed our agreement and associated costs with Hope House, and that our cost for two beds would be nearly four times the rate per bed that we paid in 2022,and that we will contract for one respite bed in 2023. He explained that a respite bed cost includes three meals a day, case management, substance use professional on-site, bus passes, medical and tele-medicine and all other ancillary costs. Mr. Lamb said that staff will be asking for guidance in the future on how to prioritize our limited funds as our PIan doesn't address that at this point.There was some discussion about not duplicating resources, focus on prevention,what seemed to have worked in Houston,that we don't want to incentivize people to be homeless, and that rules and regulations must be included. Mr. Hohman added that as staff works on finalizing the Action Plan, we will need to come up with reasonable goals for Council's review; said the environment here is difficult as we deal with Iegislative issues such as drug possession, building costs, and other legislative issues on our legislative agenda, which he noted we will be advocating for as the session starts next week. Mr. Hohman said this will come before Council again soon and that one of the issues to examine will be a regional plan. 6. Annexation Update—Mike Basinger Mr.Basinger went through his PowerPoint briefly explaining the various annexation methods,and mention of next steps,such as identifying development potential in annexation areas,analyzing the fiscal and service impacts of annexation,and capital infrastructure assessment. He stated staff will perform some preliminary analysis to look at current land uses, then move to a financial analysis to see if the areas in question would pay for themselves;that he will come back with a detailed analysis, and he asked what would Council like as its focus. Mr.Hohman said that as Mr. Basinger works through the analysis,it is possible there are areas within the exiting UGA that should not be there and that perhaps a trade could be made; said staff has identified an area to the south for consideration, as well as some areas adjacent to SR 27, and that staff will give a closer look at potential areas. Councilmember Wick said he prefers looking at areas heavily dependent on the ability for being developed, and not residential since residential areas would be cash absorbers. Mr. Basinger said that more preliminary information will be forthcoming. 7. Advance Agenda—Mayor Haley There were no suggested changes to the Advance Agenda. COUNCIL COMMENTS There were no further Council comments. CITY MANAGER COMMENTS Mr. Hohman said that the federal omnibus package passed the House and the Senate; that we have two projects in for Congressionally directed spending: $2.65 million for the design of Sullivan/Trent; and $5 million for the Pines GSP so we now have sufficient funds to get that moving. It was moved by Deputy Mayor Higgins, seconded and unanimously agreed to adjourn. The meeting adjourned at 7:34 p.m. AI` • • Pam Haley,Mayor Christine Bainbridge, City Clerk Council Meeting Minutes,Study Session:01-03-23 Page 3 of 3 Approved by Council:01-24-23 PUBLIC COMMENT SIGN-IN SHEET SPOKANE VALLEY CITY COUNCIL MEETING Tuesday, January 3, 2023 6:00 p.m. Regular Meeting GENERAL PUBLIC COMMENT OPPORTUNITY THIS IS FOR GENERAL PUBLIC COMMENTS YOUR SPEAKING TIME WILL GENERALLY BE LIMITED TO THREE MINUTES You may sign in to speak but it is not necessary,as the Mayor will afford the public the opportunity to speak. 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