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2023, 01-10 formal meeting minutes MINUTES City of Spokane Valley City Council Regular Formal Meeting Tuesday, January 10, 2023 Mayor Haley called the meeting to order at 6 p.m. The meeting was held in person by Council and staff in Council Chambers, and also remotely via Zoom meeting. Attendance: Councilmembers Staff Pam Haley,Mayor John Hohman, City Manager Rod Higgins,Deputy Mayor Erik Lamb,Deputy City Manager Tim Hattenburg, Councilmember Cary Driskell, City Attorney Laura Padden, Councilmember John Bottelli,Parks &Recreation Director Brandi Peetz, Councilmember Bill Helbig, Community&Public Works Dir. Ben Wick, Councilmember Gloria Mantz, City Engineer Arne Woodard, Councilmember Tony Beattie, Deputy City Attorney Chelsie Taylor,Finance Director Jerremy Clark,Engineering Manager Chaz Bates, Planning Manager Levi Basinger, Planner Dave Ellis, Police Chief Chad Knodel, IT Manager Emily Estes-Cross, Public Information Officer John Whitehead,Human Resources Director Virginia Clough,Legislative Policy Coordinator Greg Bingaman, IT Specialist Christine Bainbridge, City Clerk INVOCATION: Pastor Lyle Menasco of Sun City Church gave the invocation. PLEDGE OF ALLEGIANCE Council, staff and the audience stood for the Pledge of Allegiance. ROLL CALL City Clerk Bainbridge called roll; all Councilmembers were present. APPROVAL OF AMENDED AGENDA It was moved by Deputy Mayor Higgins, seconded and unanimously agreed to approve the amended agenda. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS nia COMMITTEE,BOARD,LIAISON SUMMARY REPORTS Councilmember Wick: regarding FMSIB (Freight Mobility Strategic Investment Board), said work continues on a recommended list of projects for the 2023-2025 funding years. Councilmember Woodard: reported that the Continuum of Care Board is working to confirm all accepted appointment nominations made at the previous meeting and to go over some wording in a Memorandum of Understanding that was to end December 31, adding that he wasn't aware of the meeting so did not attend as it was called unexpectedly. Councilmember Hattenburg, said that he attended the STA (Spokane Transit Authority) meeting and said sales tax revenue was up by about 7.6%for the year and that ridership is about 80%of pandemic level; and the New City launch is scheduled for mid July; said he also attended the swearing in of newly elected County Sheriff Nowels. Councilmember Padden: said that Officer Sparber was elected chair of the Spokane Regional Law and Justice Council; that meetings had been held quarterly and will now be held monthly until at least June when they will re-assess; said the community advocate position remains open as only one person had Council Meeting Minutes,Formai: 01-10-2023 Page 1 of 4 Approved by Council: 01-24-2023 applied and they were hoping to get more applicants;that at the next meeting they will discuss the blueprint for reform; mentioned the educational programs in the jail system and said Geiger has re-established a few but not all due to over-crowding. Councilmember Peetz: said she attended a couple sub-committee meetings as part of the Washington Traffic Commission and the 9-1-1 Boards she sits on and that they are working through legislation and she will have more to report later; that she attended the swearing in ceremony of the New Commissioners and as well as the new Sheriff. Deputy Mayor Higgins: said he had no report. MAYOR'S REPORT Mayor Haley had no report and mentioned that many boards do not meet in December. PROCLAMATIONS: Martin Luther King, Jr. Day Mayor Haley read the proclamation for Martin Luther King Jr. Day. GENERAL PUBLIC COMMENT OPPORTUNITY:After explaining the process,Mayor Haley invited public comments. Mr. Dan Allison, Spokane Valley: said he appreciated City Street Superintendent Shane Arlt taking care of the shopping carts and associated garbage on the corner of Sullivan and Mission and that the neighborhood is now happy; said about one and a half years ago he worked at the medical state hospital and that the building has been vacant for some time; that it has about 300 rooms and bathrooms and showers and might be something to look into for the homeless. There were no other public comments. NEW BUSINESS: 1. Consent Agenda: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion:I move to approve the Consent Agenda. a. Approval of Claim Vouchers on Jan 10, 2023, Request for Council Action Form: $3,268,685.29 b. Approval of Payroll for Pay Period ending December 15, 2022: $629,967.29 c. Approval of Payroll for Pay Period ending December 31, 2022: $675,433.00 d. Approval of Council Meeting Minutes of December 13, 2022 Formal Meeting Format e. Approval of Council Meeting Minutes of December 20, 2022 Study Session Format It was moved by Deputy Mayor Higgins, seconded and unanimously agreed to approve the Consent Agenda 2.Resolution 23-001 Amending Master Speed Limit Schedule—Jerremy Clark It was moved by Deputy Mayor Higgins and seconded to approve Resolution #23-001 repealing and replacing Resolution 22-011, and amending the Master Speed Limit Schedule. Mayor Haley invited public comment; no comments were offered. Vote by acclamation: in favor.' unanimous; opposed.' none. Motion carried. 3. Motion Consideration: Spokane Conservation District Drainage Easement—Bill Helbig It was moved by Deputy Mayor Higgins and seconded to authorize finalization of the Spokane Conservation District drainage easement and complete associated transactions. After a brief explanation from Mr. Helbig of the purpose of the easement, Mayor Maley invited public comment.No comments were offered. Vote by acclamation: in favor: unanimous; opposed.' none. Motion carried. 4. Motion Consideration: GIS Interlocal Agreement—Erik Lamb It was moved by Deputy Mayor Higgins and seconded to authorize and approve the amended Interlocal Agreement for Data Processing Services and authorize the City Manager to finalize and execute the amended agreement in substantially the form provided. After a brief explanation by Mr. Lamb of the changes to the interlocal agreement, Mayor Haley invited public comment. No comments were offered. Vote by acclamation: in favor: unanimous; opposed' none. Motion carried. Council Meeting Minutes,Formal: 01-10-2023 Page 2 of 4 Approved by Council: 01-24-2023 5.Mayoral Appointments: Councilmembers to Committees—Mayor Haley Mayor Haley explained that the changes shown on the revised Request for Council Action are as a result of some committee member's tenure not yet expiring.It was moved by Deputy Mayor Higgins and seconded to confirm the Mayoral appointments of Councilmembers to the committees and boards as listed on the revised January 10, 2023 Request for Council. Action form. Councilmember Wick said we never received anything from Visit Spokane formally removing us from the board and asked about putting someone back on that board to see what happens. Mr. Hohman said staff will contact Visit Spokane and get an updated status on that board position. Councilmember Wick said he would like to remain on that Board if Visit Spokane still has an opening for us,and there was general agreement Councilmember Wick should continue attending those meetings until we have confirmation about an opening. Mayor Haley invited public comment;no comments were offered. Vote by acclamation: in favor:Mayor Haley, Deputy Mayor Higgins and Councilmembers Peetz, Padden, Hattenburg, and Woodard; Opposed: Councilmember Wick. Motion passed 6, Mayoral Appointments: Planning Commission—Mayor Haley It was moved by Deputy Mayor Higgins and seconded to confirm the Mayor',s nomination of Daniel Wilson and Valeri Dimitrov to the Planning Commission for terms beginning immediately and ending December 31, 2025. Mayor Haley invited public comment.No comments were offered. Vote by acclamation:in favor: unanimous; opposed: none. Motion carried. 7. Mayoral Appointments: LTAC Committee—Mayor Haley It was moved by Deputy Mayor Higgins and seconded to confirm the Mayoral appointments to the Lodging Tax Advisory Committee of Grant Guinn representing a member authorized to collect the tax; and of Lary Gibbs representing a member involved in activities authorized to be funded by the tax, with each of their terms beginning immediately upon appointment and expiring December 31, 2024. Mayor Haley invited public comment. No comments were offered. Vote by acclamation: in favor; unanimous; opposed: none. Motion carried. ADMINISTRATIVE REPORT: 8. Graffiti Abatement Program—Erik Lamb Deputy City Manager Lamb explained that last fall we received $3,000 to be used as part of the cleanup, for purchase of graffiti removal supplies; said staff would like to put together a pilot program to see how we can provide ongoing graffiti abatement, and to see how far the supplies will last; said we would be working with groups to see how best to do that on public and private property, and that SCOPE has identified eight volunteers ready to run this program and work with businesses; said we will get consent forms to be able to go on the property and do the painting; and that complaints about graffiti will come through Crime Check. Mr. Lamb also noted that City Street Superintendent Shane Arlt will purchase the supplies, and we have contracted with Revival to remove the graffiti on public property likes bridges. Mr. Lamb said they will keep statistics on this project and report back to Council once we know how it is working, and he extended thanks to SCOPE Director Chris Conway for her work on this project. 9. Street Vacation 22-0003, 16th Ave&University Road—Levi Basinger After Planner Basinger went over the proposed street vacation, there were no objections from Council to bring this forth next week for an ordinance reading. 10. City Domain Name—Chad Knodel IT Manager Knodel explained about the proposed change of the City's domain name as explained on his Request for Council Action, and Council had no objections to staff proceeding as proposed. 11. Code Text Amendment, Credit Card Use—Bill Helbig Director Helbig stated that when the section of our municipal code was last amended,the credit limits were $10,000 per account;however,several times during the year some of the credit accounts approach this limit, especially during the winter months when fuel costs tend to hover around the limit. Mr. Helbig said staff Council Meeting Minutes, Formal: 01-10-2023 Page 3 of 4 Approved by Council: 01-24-2023 proposes raising the credit limit to $25,000 which will provide adequate limits for approving the normal operations in the purchase of necessary goods, equipment and supplies while still providing oversight and direction from department heads and the City Manager. Council had no objections for staff proceeding as proposed. 12. Memorandum of Understanding Legal Services—Cary Driskell City Attorney Driskell stated that this is in reference to Spokane's attempt to collect utility taxes on customers of its municipal wastewater treatment facility, as noted on his Request for Council action form. Council had no objections to staff bringing this forward on the next consent agenda for Council approval consideration. 13. Advance Agenda—Mayor Haley There were no suggested changes to the Advance Agenda. 14. Hearing Examiner 2022 Annual Report This item was for information only and was not reported or discussed. COUNCIL COMMENTS There were no further Council comments. CITY MANAGER COMMENTS City Manager Hohman said there are three letters at the Council dais, to go to the federal delegation to thank them for their work in obtaining appropriations for our Pines Road/BNSF Grant Separation Project, and the Sullivan Trent Interchange Project, and he asked that Councilmembers take a few moments to read the letters, and if there are no objections, we would like the Mayor to sign the letters and staff will deliver them to the delegation. After Councilmembers took a few minutes to review the letters, where were no objections that the Mayor sign the letters and staff deliver them. Mr. Hohman also mentioned that we received notice that the Sullivan Trent project has been slated for an additional award, with award funds split between years 2023 and 2024; and that he asked City Engineer Manager Jackson to tally the total amount of awards on this project,and it totals to almost$6.6 million; and said with momentum moving on this project,that we will also recommend the City apply for a RAISE grant. EXECUTIVE SESSION: [RC W 12.30 i 10(1)(.)1 Potential Ac, ui ition o Real Estate Previously removed from the agenda. Proposed Motion: I move that Council adjourn into executive session err approximately 20 minutes to discuss potential acquisition of real estate and that no action will be taken upon return to open session. It was moved by Deputy Mayor Higgins, seconded and unanimously agreed to adjourn. The meeting adjourned at 6:46 p.m. ATT E •1�� Pam Haley,Mayor Christine Bainbridge, City Clerk Council Meeting Minutes,Formal: 01-10-2023 Page 4 of 4 Approved by Council: 01-24-2023 PUBLIC COMMENT SIGN-IN SHEET SPOKANE VALLEY CITY COUNCIL MEETING Tuesday, January 10, 2023 6:00 p.m. Regular Meeting GENERAL PUBLIC COMMENT OPPORTUNITY THIS IS FOR GENERAL PUBLIC COMMENTS YOUR SPEAKING TIME WILL GENERALLY BE LIMITED TO THREE MINUTES You may sign in to speak but it is not necessary, as the Mayor will afford the public the opportunity to speak. NAME TOPIC OF CONCERN YOU YOUR CITY OF RESIDENCE PLEASE PRINT WILL SPEAK ABOUT -. /7tAl i--Z-13'010 a 9 _*4,9e i'.42Zr,--q Please note that once information is entered on this form, it becomes a public record subject to public disclosure. REVISED Item#5 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: January 10, 2023 Department Director Approval: �1 Check all that apply: D consent [' old business ►i new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Motion Consideration: Confirmation of Mayoral Appointments of Councilmembers to Boards and Committees GOVERNING LEGISLATION: Various ordinances,resolutions, and state statutes. PREVIOUS COUNCIL ACTION TAKEN: Annually, the Mayor makes appointment recommendations to place Councilmembers on various regional and in-house boards and committees. HCDAC (Housing& Community Development Advisory Committee): Councilmember Woodard's term on the HCDAC does not expire until 6/30/2024. SRLJC (Spokane Regional Law and Justice Council) Councilmember Padden's term on this committee does not expire until October 12, 2023. (Our representation is shared with Spokane City which rotates every two years;we took the first year October 13, 2021 to October 12,2023.) The following are the Mayor's recommendations for each Councilmember's committee assignments: 1. Aging&Long Term Care of Eastern Washington (1 Councilmember, plus one alternate if desired): Rod Higgins,with Arne Woodard as alternate 2.Valley Chamber of Commerce Board (1 Councilmember): Laura Padden 3. Clean Air Agency, Spokane Regional (1 Councilmember,4-year term or runs with term; plus one alternate if desired): Rod Higgins,with Arne Woodard as alternate 4. Continuum of Care for the Homeless, Spokane County (1 Councilmember): Arne Woodard,with Brandi Pectz as alternate 5. Finance Committee, Spokane Valley(3 Councilmembers): Arne Woodard,Rod Higgins,Ben Wick 6. GMA(Growth Management Steering Committee of Elected Officials) (2 Councilmembers): Rod Higgins and Arne Woodard,with Ben Wick 7. Governance Manual Committee (2 or 3 Councilmembers): Brandi Peetz,Arne Woodard,Rod Higgins 8. GSI: must be the Mayor:Pam Haley 9. Human Rights Task Force (one representative Ben Wick,with Brandi Peetz as alternate(completes unexpired term of JJ Johnson,term expires 3-24-2024) 10. Lodging Tax Advisory Committee(one Councilmember): Rod Higgins REVISED Item #5 11. Mayors' Association of Northeast Washington (must be the Mayor): Pam Haley 12. SRTC, Spokane Regional Transportation Council (2 Councilmembers,plus one alternate if desired): Pam Haley,Rod Higgins,with Ben Wick as alternate 13. STA, Spokane Transit Authority (2 Councilmembers, plus one alternate if desired): Pam Haley,Tim Hattenburg 14. Wastewater Policy Advisory Board (2 Councilmembers): [4 yr.term or until elected ceases to be an elected official] Arne Woodard and Rod Higgins OPTIONS: Move to confirm the Mayoral appointments of Councilmembers to the committees and boards as listed, or as modified by the Mayor. RECOMMENDED ACTION OR MOTION: I move to confirm the Mayoral appointments of Councilmembers to the committees and boards as listed on this revised January 10,2023 Request for Council Action form. BUDGET/FINANCIAL IMPACTS: n/a STAFF/COUNCIL CONTACT: Chris Bainbridge/Mayor Haley REVISED Item#5 DESCRIPTION of COMIVIITTEES: L Aging& Long Term Care of Eastern Washington—Governing Board We began participating on this agency's board in 2019.The purpose of this agency is to improve the quality of life of older people in need of long term services and support through the development and the fostering of the development of comprehensive & coordinated service systems in order to secure & maintain maximum independence and dignity in a home environment for older people; remove individual and social barriers to economic and personal independence for older people;to speak&work in behalf of older people; to seek the support of and join with other agencies and organizations when appropriate. Our representation: One Councilmember and one alternate if desired. Term length up to the jurisdiction making appointment. 2. Chamber of Commerce Board, Greater Spokane Valley The Chamber is a nonprofit 501(c)(6)organization;it serves businesses&organizations;they are committed to fostering relationships between members and the community to improve the economic climate and quality of life in Eastern Spokane County.Annual meeting held November and other meetings throughout the year. Term usually Sept 1 to Aug 31, but they are OK with us having an annual appointment. We are permitted 1, ex-officio non-voting member. 3. Clean Air Agency,Spokane Regional Some functions include coordinating activities with others in the community to carry out comprehensive policies for air pollution control; establish policies to achieve the board's mission. Delegates serve 4 years (or run with council term). We have one representative plus one alternate if desired. 4. Continuum of Care for the Homeless, Spokane City/County In May of 2018,we were asked to participate. This is a regional planning body that coordinates housing and services funding for homeless families and individuals. Their mission is to prevent and ultimately end homelessness in our area by fostering shared responsibility among stakeholders. The Board representation consists of 21 members, with one representative from the City of Spokane Valley. The Board is guided by HUD and the United States Interagency Council on Homelessness national goals in ending homelessness. Board meetings are generally held the last Wednesday from 3:30 to 5:00 at the Goodwill on Second Avenue. We have one representative for a one-year term. 5.Finance Committee,Spokane Valley See Spokane Valley Municipal Code 2.50.120(a) and (b): "The responsibility and authority for developing, adopting, modifying and monitoring the travel policies and procedures for reimbursement of expenses incurred while on official business of the COSV, is delegated to the finance committee." The City Manager may also request meetings to discuss matters of financial interest with the Finance Committee. Finance Committee also has authority to approve certain change orders on short notice. Usually 3 councilmembers. 6. Growth Management Steering Committee of Elected Officials Operates under the GMA Joint Planning lnterlocal Agreement; responsibility is to specify standards for defining urban growth areas,minimum levels of service for UGA, distribution of future growth,negotiating UGA designations, and making recommendations regarding UGAs to the Board of County Commissioners. Meets the 3rd Wed of each month, 10 a.rn. Spokane Transit Authority Board Room. One-year term subject to reappointment.No need for an official appointment of an alternate; a councilmember can go in place of one of the 2 appointed if one of them cannot attend—the alt just needs to identify themselves as an alternate at the meeting 7. Governance Manual,Spokane Valley Works toward reviewing,refining,clarifying,or changing Council policies and procedures,to bring forward to full Council for further discussion/consideration. 8. GSI(Greater Spokane,Inc.) The greater Spokane region's business development organization, focused on leading transformative business & community initiatives to build a robust regional economy. According to bylaws, delegate must be Mayor. • REVISED Item#5 9.HCDAC (Housing& Community Dev.Advisory Committee) Authority: Spokane Co Housing& Comm Development Advisory Committee By-Laws. Purpose: provide citizen representatives of Spokane County the opportunity to participate in, comment on, and review all funding proposals for the HCDAC Division.Regular meetings 2❑d Thurs of the month,4-5 p.m. Community Service Bldg. Term Period: 3 years. Appointment Process: after our usual appointment process, Mayor writes to BoCC requesting confirmation of appointment. 10.Human Rights Task Force Usually meets the 2hd Tuesday of the month, from 3:30 to 5 pm at Catholic Charities, downtown Spokane. Members must be willing to sign their Creed Statement acknowledging support of the mission and purpose of the Task force. {Their Creed Statement is founded upon the principles of The Declaration of Independence, The United States Constitution, The Constitution of Washington State and The Universal Declaration of Human Rights.] Alternates are permitted but may not vote. 11. Lodging Tax Advisory Committee,Spokane Valley Committee consists of 5 members: Two members who represent businesses required to collect tax, two members involved in funded activities, and one councilmember to act as chair. Committee usually meets once or twice a year, generally in the fall. 12. Mayors Association of NE Washington—representative is Mayor 13. Spokane Regional Law and Justice Council (SRLJC) On June 29,2021,the Board of Commissioners adopted Resolution 2l-0458,which changed the structure,member composition, and duties of the SRLJC. An important element in those changes was to combine all city/town representation into one position, to be assigned a two-year term. As such, Spokane Valley, Spokane,and all of the smaller jurisdictions will share one position. Spokane City and Spokane Valley were the only attendees, and they agreed to alternate providing a representative every two years, with Spokane offering for Spokane Valley to take the first term. Our first term runs from Oct 13,2021 through October 12,2023. 14. SRTC (Spokane Regional Transportation Council) The SRTC is the lead agency for transportation planning services for the area covered by Spokane County. The agency has several roles: at the federal level, SRTC is designated a Metropolitan Planning Organization (MPO),while it is designated a Regional Transportation Planning Organization(RTPO) by state law.MPOs and RTPOs serve the same basic planning functions. They meets monthly,2nd Thursday at 1 pm, downtown Spokane.Per interlocal agreement,term is 3 years or the tenure of the elected office,whichever is the lesser time, subject to reappointment. We are permitted one position, and an alternate is also permissible. 15. STA(Spokane Transit Authority) STA is overseen by a regional board that provides the poIicy and legislative direction for Spokane Transit and its administrators, and approves it actions, budgets and long-term plans. It also has the authority to levy taxes as authorized by state law with voter approval. The Board is composed of 9 voting elected officials; one year term subject to reappointment. Board meets 3rd Thursday of the month from 1:30 to 3:30 in the STA Boardroom on Boone Avenue. We are allowed two delegates plus one alternate. 16.Wastewater Policy Advisory Board The City and County recognize the regional nature of the challenges related to wastewater management,and the necessity of a regional solution. The entities declare their combined support of the planning, financing, construction, managing and operation of the System, as defined within the lnterlocal agreement. We are allotted 2 Spokane Valley Elected Representatives who shall have a 4 year term or until any such elected official ceases to be an elected official. This Board generally only meets once or twice a year.