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2023, 01-31 Study Session AgendaAGENDA SPOKANE VALLEY CITY COUNCIL REGULAR MEETING STUDY SESSION Tuesday, January 31, 2023 6:00 p.m. Remotely via ZOOM Meeting and In Person at 10210 E Sprague Avenue Council Requests Please Silence Your Cell Phones During Council Meeting NOTE: Members of the public may attend Spokane Valley Council meetings in -person at City Hall at the address provided above, or via Zoom at the link below. Members of the public will be allowed to comment in -person or via Zoom as described below. Public comments will only be accepted for those items noted on the agenda as "public comment opportunity." If making a comment via Zoom, comments must be received by 4:00 pm the day of the meeting. Otherwise, comments will be taken in -person at the meeting in Council Chambers, as noted on the agenda below. • Sign up to Provide Oral Public Comment at the Meeting via Calling -In • Submit Written Public Comment Prior to the Meeting • Join the Zoom WEB Meeting CALL TO ORDER ROLL CALL APPROVAL OF AGENDA PROCLAMATION GENERAL PUBLIC COMMENT OPPORTUNITY: This is an opportunity for the public to speak on any subject except agenda action items, as public comments will be taken on those items where indicated. Please keep comments to matters within the jurisdiction of the City Government. This is not an opportunity for questions or discussion. Diverse points of view are welcome but please keep remarks civil. Remarks will be limited to three minutes per person. To comment via zoom: use the link above for oral or written comments as per those directions. To comment at the meeting in person: speakers may sign in to speak but it is not required. A sign -in sheet will be provided in Council Chambers. ACTION ITEMS: 1. Second Reading Ordinance 23-003 Closed City Property — Cary Driskell [public comment opportunity] 2. First Reading Ordinance 23-004 Stormwater Utility Code Amendments — Adam Jackson [public comment opportunity] 3. Resolution 23-002, Closed City Property — Cary Driskell [public comment opportunity] 4. Motion Consideration: 2023 RAISE Application, Sullivan/Trent Interchange — Adam Jackson [public comment opportunity] 5. Motion Consideration: Mission Ave. Bridge Deck Repair Award — Erica Amsden [public comment opportunity] 6. Motion Consideration: Lodging Tax Advisory Committee, Avista Stadium Award — Chelsie Taylor [public comment opportunity] NON -ACTION ITEMS: 7. Tourism Strategy Update — Ice Facility — Mike Basinger 8. Signal Box Updates — Lesli Brassfield 9. American Rescue Plan Act (ARPA) Update - Erik Lamb, Chelsie Taylor 10. Regional Homeless Entity Discussion — Erik Lamb 11. Advance Agenda — Mayor Haley COUNCIL COMMENTS CITY MANAGER COMMENTS ADJOURN Council Agenda January 31, 2023 Page 1 of 1 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: January 31, 2023 Department Director Approval: El Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearings ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Second Reading Proposed Ordinance 23-003 adopting new chapter 6.15 SVMC - City -owned properties closed to public use. GOVERNING LEGISLATION: RCW 35A.11.020. PREVIOUS COUNCIL ACTION TAKEN: January 17, 2023 administrative report; first ordinance reading January 24, 2023. BACKGROUND: The City owns various parcels of real property. Many of those properties are intended for use by the public and are routinely used by the public as such. Examples are parks, City Hall, CenterPlace, and the Police Precinct. When the City decides whether to make these types of spaces available for use by the public, an important consideration is whether we have made such property safe for the intended use. Similarly, the City determines whether we have appropriate resources to ensure property opened for public use can be monitored and maintained to keep it clean. Conversely, the City owns other properties that are not intended for public use because the City doesn't have available resources to make them safe, clean, and suitable for public use, such as parcels acquired for future capital projects or other vacant City parcels. Other properties are used for specific purposes where routine public use may render them ineffective for their intended use, such as stormwater facilities. The City has express authority pursuant to RCW 35A.11.020 to manage real property that it owns. The proposed chapter 6.15 SVMC would put the public on notice that the City has authority to declare that certain properties are not open to the public, identify what those properties are, and identify the penalties for violation. Specifically, proposed chapter 6.15 SVMC is summarized as follows: 6.15.005 — States that the purpose is to provide authority to declare that some City non -park properties are closed to public use, and that this is an exercise of the City's police powers to protect the life, health, and safety of the public; 6.15.010 — Provides definitions used in the new chapter; 6.15.020 — Provides that City facilities open to the public are subject to hours of operation established by Council; 6.15.030 — Provides that Council may, by separate resolution, identify which City -owned properties are closed to public use unless the City provides specific written authority, including that motor vehicles placed on closed property are subject to impoundment; 6.15.040 — Provides that any non -park property acquired by the City is deemed closed to the public until deemed otherwise by Council; and 6.15.050 — States that the violation of this chapter is a class 3 infraction ($149.00 including court costs, fees, and other assessments), and the person violating is subject to being trespassed from the property pursuant to chapter 6.10 SVMC. Attached to this RCA is a draft resolution with a list of properties that staff recommends be identified as closed to public use. In addition to listing all closed properties, it also includes a map of the same properties and numbered to match the list for ease of use by the public. Staff intends to present the draft resolution following adoption of chapter 6.15 SVMC as the resolution is intended to work together with the new code sections. OPTIONS: Approve Ordinance 23-003 as drafted or amended or take other action as appropriate. RECOMMENDED ACTION OR MOTION: Move to approve Ordinance 23-003, adopting chapter 6.15 SVMC as drafted. BUDGET/FINANCIAL IMPACTS: None anticipated, other than for signage to post on closed properties. STAFF CONTACT: Cary Driskell, City Attorney. ATTACHMENTS: Proposed Ordinance 23-003 adopting a new chapter 6.15 SVMC CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON ORDINANCE NO. 23-003 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, ADOPTING CHAPTER 6.15 RELATING TO MANAGEMENT OF PROPERTIES CLOSED TO PUBLIC USE; AND OTHER MATTERS RELATING THERETO. WHEREAS, the City of Spokane Valley has the authority to manage property it owns or otherwise controls pursuant to RCW 35A.13.020, including "...the acquisition, sale, ownership, improvement, maintenance, protection, restoration, regulation, use, leasing, disposition, vacation, abandonment or beautification of public ways, real property of all kinds, waterways, structures, or any other improvement or use of real or personal property; and WHEREAS, the City owns or controls various parcels of real property inside and outside of its municipal boundaries; and WHEREAS, some of the properties owned or controlled by the City are suitable for public use in some manner, such as City Hall, the Police Precinct, and CenterPlace Regional Events Center; and WHEREAS, other properties owned by the City are not intended for public use because they may relate to internal operations of the City, because they are leased to third -parties, because they have not been made safe for public use, or because the City has not yet identified a suitable public use; and WHEREAS, the City needs to be able to control access to properties identified by Council as being closed in order to protect the public health, safety, and welfare of its citizens. NOW, THEREFORE, the City Council of the City of Spokane Valley ordains as follows: Section 1. Adoption of a new chapter 6.15 of the Spokane Valley Municipal Code. Chapter 6.15 of the Spokane Valley Municipal Code is adopted in as follows: 6.15.005 Purpose. City facilities are established and maintained for different public purposes, some of which are available for use by the public and some of which are not. This chapter is intended to clarify that City Council may designate certain real property owned by the City as closed to public use. Adoption of chapter 6.15 SVMC is an exercise of the police power of the City, and its provisions shall be liberally construed for the preservation and protection of the natural environment, public peace, health, safety, and welfare. This chapter is not intended to regulate park property, which is regulated pursuant to chapter 6.05 SVMC. 6.15.010 Definitions. The definitions provided herein are supplemental to the definitions provided in Appendix A and only apply for use with chapter 6.15 SVMC. Solely for purposes of chapter 6.15 SVMC, if a conflict exists between these definitions and the definitions in Appendix A, these definitions shall govern.: "City" means the City of Spokane Valley, Washington. "City facility closed to the public" means any facility owned or controlled by the City which has been identified through resolution adopted by the City Council as being closed to the public. Ordinance 23-003 Adopting Chapter 6.15 SVMC — City Property Closed to Public Use Page 1 of 3 "City facility open to the public" means any facility owned or controlled by the City, except facilities used for park -related purposes pursuant to chapter 6.05 SVMC, and which are generally open to the public at times and for purposes as established by the City Council or the City Manager. "Motor vehicle" means any self-propelled device capable of being moved upon a road and in, upon, or by which any persons or property may be transported, including but not limited to automobiles, trucks, motorcycles, mopeds, Class 2 or Class 3 motorized bicycles, motorized foot scooters, golf carts, all -terrain vehicles or similar -type all -wheel -drive vehicles, and snowmobiles, whether or not they can be legally operated upon the public highways. "Person" means any individual, group, firm, partnership, corporation, association, or club. City staff are excluded from this definition. 6.15.020 City facilities open to the public. City facilities open to the public are subject to the hours of operation set forth in SVMC 2.05.010, and may be used in a manner established either by City Council by resolution, or by written directive of the City Manager. 6.15.030 City facilities closed to the public. The City Council may by resolution designate certain facilities owned or controlled by the City as being closed to the public. Facilities designated as City facilities closed to the public shall not be entered into or used in any way by any person except as may be set forth in writing by the City. No motor vehicles shall be permitted on City facilities closed to the public and are subject to impoundment pursuant to chapter 46.55 RCW after 24-hour notice. 6.15.040 Newly acquired real property closed to public use until opened by Council Any real property acquired by the City, with the exception of real property acquired for public park purposes, shall be closed to public use until the City Council designates it open to public use, except as may be permitted in writing by the City. 6.15.050 Violation — Infraction - trespass. A. Any person violating chapter 6.15 SVMC shall have committed a class 3 infraction. B. Any person violating SVMC 6.15.030 is also subject to immediate trespass from the subject property pursuant to the procedures set forth in chapter 6.10 SVMC. C. Chapter 6.15 is not intended to conflict with or alter the provisions of chapter 6.10 SVMC relating to trespass from City property and facilities relating to engaging in behavior that is dangerous, illegal, or unreasonably disruptive. 6.15.060 Rules and policy. The City Manager may develop rules, policies, and forms to implement chapter 6.15 SVMC. Section 2. Severability. If any section, sentence, clause or phrase of this Ordinance shall be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this Ordinance. Section 3. Effective Date. This Ordinance shall be in full force and effect five days after the date of publication of this Ordinance or a summary thereof in the official newspaper of the City. Ordinance 23-003 Adopting Chapter 6.15 SVMC — City Property Closed to Public Use Page 2 of 3 PASSED by the City Council this day of January, 2023. ATTEST: Pam Haley, Mayor Christine Bainbridge, City Clerk Approved As To Form: Office of the City Attorney Date of Publication: Effective Date: Ordinance 23-003 Adopting Chapter 6.15 SVMC — City Property Closed to Public Use Page 3 of 3 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: January 31, 2023 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ['admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: First Reading Ordinance No. 23-004, Amending chapter 22.150 SVMC (Stormwater Management Regulations) GOVERNING LEGISLATION: Chapter 90.48 RCW, WAC 173-218-070, chapter 22.150 SVMC PREVIOUS COUNCIL ACTION TAKEN: • November 8, 2022 — Motion Passed to increase the Stormwater Utility fee to $58/year per ERU with an annual increase consistent with the CPI • November 8, 2022 — Administrative Report: Code Text Amendment Stormwater Utility BACKGROUND: The City's Stormwater Utility manages its stormwater program pursuant to chapter 22.150 Spokane Valley Municipal Code (SVMC), the Spokane Regional Stormwater Manual (SRSM), requirements set forth under the National Pollutant Discharge Elimination System (NPDES) Phase II Municipal Stormwater (MS4) Permit, and the Washington State Department of Ecology (Ecology) Underground Injection Control (UIC) Program. Ecology serves as the City's permitting authority and one of the Stormwater Utility's primary tasks is to ensure compliance with the various applicable permits. The MS4 permit requires the implementation and enforcement of a program designed to prevent, detect, trace, and eliminate illicit connections and discharges to the City's municipal stormwater system. Further, Ecology requires the inclusion of specific text in the municipal code. This is the primary reason for the proposed code text amendment. The required language will be incorporated into chapter 22.150 SVMC, Stormwater Management Regulations. The Planning Commission held a properly noticed public hearing and conducted deliberations on January 12, 2023. The Commissioners voted 5-0 (two commissioners were absent) to recommend that the City Council approve the code text amendment CTA-2022-0004 — Stormwater Management Regulations. OPTIONS: Move to advance ordinance 23-004 to a second reading with or without further amendments, or suspend the rules and adopt the ordinance at the first reading. RECOMMENDED ACTION OR MOTION: Move to suspend the rules and adopt Ordinance 23-004 amending chapter 22.150 Spokane Valley Municipal Code. BUDGET/FINANCIAL IMPACTS: None STAFF CONTACT: Adam Jackson, P.E. — Engineering Manager ATTACHMENTS: 1. PowerPoint Presentation 2. Draft Ordinance 23-004 3. Planning Commission Findings of Fact and Recommendations 4. Staff Report and Recommendation to the Planning Commission 5. Planning Commission meeting minutes a. Approved minutes from 12/08/22 b. Draft minutes from 01/12/23 Spokane .Valley Firstof'OrdinanceReading 23-004 dam Jackson, PE, Engineering Manager January 31, 2023 Agenda What is stormwater? Draft Regulations - Why the update? Process Update: Where are we with the Code Text Amendment (CTA)? 2 Spokane jvalleye Introduction Storm water is rain and snow melt that runs off rooftops, paved streets, highways, and parking lots WA Dept. of Ecology issues various federal and state permits to control pollution caused by stormwater. Focus of this CTA: Municipal Separate Storm Sewer System (MS4) Updating text for compliance 3 MS4 Subbasins, Outfalls, & New Development ,rent JA\ a 11 1 L. Ru', B�Neye1�+ -r,„. Il��—Y Q 1-BB NereS:eltl et el Ise. �M eston 5 r� c- �. letn Legend MS4 Oullall lerarlons Surface Waters el the Stale QNew Develapmeed wIIMn MS4 since 2006 Subbasin Type - Regulated MS4 auller_UIC Exemptaan tmEllgle@e Gad IMDomelatian_ExemplioDomeNaturaYPnvate 1a Surface Watt. UIC Exempt Ingram eraeoway tin Bth to Seth ^ 32. --_' Sprague eth ti Mlaslnn awxl m PPt•' Date: 2/18/2022 S"Tlokan•\.„ P Valley Draft Regulations Chapter 22.150 SVMC Stormwater Management Regulations Include illicit discharge prohibitions from non- stormwater discharges required by the MS4 permit Inspections per the MS4 permit Minor language changes for consistency with City processes 4 CTA Milestones Dept. of Commerce 60-day public comment period Starts November 30, 2022; ends January 30, 2023 Planning Commission Study Session — December 8, 2022 ✓ Public Hearing — January 12, 2023 ✓ Findings of Fact — January 12, 2023 City Council Administrative Report — November 8, 2022 1st Reading of Ordinance — January 31, 2023 2nd Reading of Ordinance — 5 Spokane jvalleye Questions? Spokane jvalleye DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON ORDINANCE NO. 23-004 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, WASHINGTON, AMENDING CHAPTER 22.150 SPOKANE VALLEY MUNICIPAL CODE RELATED TO STORMWATER MANAGEMENT REGULATIONS, AND OTHER MATTERS RELATING THERETO. WHEREAS, Congress enacted the Safe Drinking Water Act (SDWA) and the Federal Clean Water Act (CWA) to protect health by regulating the nation's drinking water supply. These Acts authorized the Environmental Protection Agency (EPA) to protect surface and groundwater supplies; and WHEREAS, under the SDWA, EPA determined that the Spokane Valley-Rathdrum Prairie Aquifer was the sole or principal source of drinking water in this region (Sole Source Aquifer or SSA). The SDWA also established the Underground Injection Control (UIC) Program to provide safeguards for underground sources of drinking water. EPA delegated UIC authority to the Washington Department of Ecology (Ecology); and WHEREAS, the CWA established the National Pollutant Discharge Elimination System (NPDES) permitting program. EPA delegated the authority to Ecology to administer the NPDES permit program. Under this authority, Ecology issued the Eastern Washington Phase II Municipal Stormwater Permit in February 2007, and the City of Spokane Valley (City) is subject to the requirements of this permit; and WHEREAS, the City previously adopted the Spokane County Guidelines for Stormwater Management as interim stormwater guidelines; and WHEREAS, in 2008, the City adopted modifications to chapter 22.150 SVMC — Stormwater Management Regulations; and WHEREAS, such regulations are authorized by chapter 36.70A RCW; and WHEREAS, on November 8, 2022, City Council held a study session and forwarded the proposed code changes to the Planning Commission for analysis and recommendation; and WHEREAS, on November 30, 2022, the Washington State Department of Commerce was notified pursuant to RCW 36.70A.106, providing a 60-day notice of intent to adopt amendments to Spokane Valley development regulations; and WHEREAS, on December 8, 2022, the Planning Commission held a study session to discuss stormwater management regulations; and WHEREAS, on December 23, 2022, and December 30, 2022, notice of the Planning Commission public hearing for proposed amendments to the stormwater management regulations, was published in the Valley News Herald; and WHEREAS, on January 12, 2023, the Planning Commission held a public hearing to receive evidence and information, and to provide an opportunity for public testimony. The Planning Commission subsequently deliberated and approved findings and recommendation; and WHEREAS, on January 31, 2023, City Council considered a first ordinance reading to adopt the proposed amendment; and Ordinance 23-004 — Amending chapter 22.150 SVMC - Stormwater Page 1 of 9 DRAFT WHEREAS, the amendments set forth below are consistent with the goals and policies of the City's Comprehensive Plan; and WHEREAS, the proposed amendments to chapter 22.150 SVMC bear a substantial relation to the public health, safety, and welfare of the City and its citizens. NOW, THEREFORE, the City Council of the City of Spokane Valley ordains as follows: Section 1. Purpose. The purpose of this Ordinance is to amend chapter 22.150 SVMC, Stormwater Management Regulations, to update regulatory text as required by Ecology, including references related to program implementation and enforcement designed to prevent, detect, trace, and eliminate illicit connections and discharges to the City's municipal stormwater system, and to update references related to the development services senior engineer. Section 2. Findings and Conclusions. The City Council acknowledges that the Planning Commission conducted appropriate investigation and study, held a public hearing on the proposed amendments, and recommended approval of the amendments. The City Council has read and considered the Planning Commission's findings and recommendation, and makes the following findings: A. Growth Management Act Policies - The Washington State Growth Management Act (GMA) provides that each city shall adopt a comprehensive land use plan and development regulations that are consistent with and implement the comprehensive plan. B. City of Spokane Valley Goals and Policies - The City of Spokane Valley has adopted goals and policies consistent with the GMA and adopted County -Wide Planning Policies, set forth below. 1. Transportation Goal T-G1 Ensure that the transportation system and investments in transportation infrastructure are designed to improve quality of life or support economic development priorities. 2. Transportation Goal T-P2 Consider neighborhood traffic and livability conditions and address potential adverse impacts of public and private projects during the planning, designing, permitting, and construction phases. 3. Capital Facilities Goal CF-P1 Seek a balance between the quality and cost of providing public facilities and services. 4. Capital Facilities Goal CF-P3 Coordinate the construction of public infrastructure with private development to minimize costs. 5. Natural Resources Goal NR-G2 Protect the Spokane Valley-Rathdrum Prairie sole source aquifer from contamination and maintain high quality groundwater. 6. Natural Resources Goal NR-G4 Regularly update stormwater management plans for sensitive riparian areas. 7. Natural Resources Goal NR-P5 Coordinate with regional collaborators to protect and improve regional water quality. 8. Natural Resources Goal NR-P7 Educate the public about the Spokane Valley-Rathdrum Prairie and Spokane River's susceptibility to contamination. 9. Natural Resources Goal NR-P8 Maintain compliance with state underground injection control and the National Pollutant Discharge Elimination System permit. 10. Natural Resources Goal NR-P10 Maintain stormwater plans to include inventory and maintenance of stormwater facilities. Ordinance 23-004 — Amending chapter 22.150 SVMC - Stormwater Page 2 of 9 DRAFT C. The amendment supports the protection of surface waters and the Spokane Valley — Rathdrum Prairie Aquifer. The CTA amends the regulations to be consistent with Ecology's Municipal Separate Storm Sewer System (MS4) permit requirements. The City recognizes the need to monitor and enforce stormwater runoff regulations to prevent the contamination of groundwater and degradation of water quality. These regulations prevent unmanaged stormwater and reduce pollution from the runoff. The Planning Commission expressed concern regarding the vagueness of the state language but understand that the language is a requirement of the Department of Ecology. D. Conclusions 1. The proposed text amendment is supported by the Comprehensive Plan and is consistent with the goals and policies. 2. The proposed amendment bears a substantial relation to public health, safety and welfare, and protection of the environment. Section 3. Amendment. Chapter 22.150 SVMC is hereby amended as follows: 22.150.010 Finding and purpose. The City shall manage increased surface water flow and stormwater runoff of surface water from the use and development of real property within the City must be managed to protect persons, property, and the environment. Stonnwater facilities arc a common feature of urban development which must be constructed and maintained when property is developed or redeveloped within a geographic area. The City shall implement policies and procedures to: A. Minimize the degradation of water quality in surface water and groundwater; B. Reduce the impact from increased surface water flowstormwater runoff, erosion and sedimentation caused by the property development of property; C. Promote site planning and land development practices that are consistent with site -the topographyical and hydrological conditions; and D. Maintain and protect public and private property that is used and dedicated for stormwater management. 22.150.020 Regulated activities. No person on any public or private real property located within the City shall engage in the following regulated activities without first obtaining stormwater control approval from the City's approval. The regulated activities for development are: A. Grading of land in excess of 500 cubic yards so as to require environmental review pursuant to the State Environmental Policy Act (SEPA); B. Construction of, or addition to, a building (except a single-family or duplex residence) or placement of impervious surfaces that exceed 5,000 square feet. For projects that are implemented in incremental stages, the threshold applies to the total amount of impervious surfaces replaced or added at full build -out; C. Disturbance of one acre or more; D. The subdivision, short subdivision and binding site plan process pursuant toas defined in Cchapter 58.17 RCW and SVMC Title 20 SVMC; and E. Construction of drywells or other UIC wells regulated by Gchapter 173-218 WAC, UIC Program. Ordinance 23-004 — Amending chapter 22.150 SVMC - Stormwater Page 3 of 9 DRAFT F. Any discharges to surface waters. 22.150.030 Authority to develop and administer standards. The dcvclopmcnt services senior engineer city manager or designee shall develop and administer City standards that relate to best management practices and the threshold requirements for the development of stormwater control facilities. The development services senior engineer city manager or designee is further authorized toshall also develop policies that relate to the submission and modification of stormwater, erosion and sediment control plans. Requirements and performance standards that include best management practices shall be designed to control and contain stormwater, and reduce soil erosion and sedimentation through the use of temporary and permanent practices and facilities. The requirements shall be designed to permit flexibility in the choice of stormwater, erosion and sediment control methods that meet the specific circumstances of each site and intended use. 22.150.040 Standards for stormwater management. The City adopts, by reference, the Spokane Regional Stormwater Manual, as amended. Unless the context requires otherwise, references to the local jurisdiction shall be construed to mean the City of Spokane Valley. The city clerk shall maintain a copy on file. 22.150.050 Review process. Following submittal of a request to engage in a regulated activity, the development services senior engineer city manager or designee shall review the proposed regulated activity, including any plans or other submitted material. The development services senior engineer city manager or designee shall determine whether the regulated activity is exempt from review based upon the threshold requirements or, alternatively, whether the regulated activity complies with the standards, specifications and requirements contained in the City standards. The development services senior engineer city manager or designee may require the submission of additional material and/or analysis to allow the proponent to demonstrate compliance with City standards. 22.150.060 Conditions of approval. The dcvclopmcnt services senior engineer city manager or designee is authorized to impose development requirements or conditions of approval for the regulated activities. These stormwater requirements or conditions may be placed on the subdivision, binding site plan, issued permit, or a recorded maintenance covenant and agreement may be placed upon a parcel or lot where drainage facilities will be developed. Conditions of approval shall be based on the City standards, the preliminary site drainage plan, existing site condition, known stormwater problems, engineering reports or other relevant data that to promotes stormwater control, protection of adjacent properties, utilities or other stormwater facilities, slope stabilization and the environment. 22.150.070 Deviations and appeals. A. Authority. The dcvclopmcnt services senior engineer city manager or designee may grant a deviation from the requirements of this chapter or City standards. In granting any deviation, the development services senior engineer city manager or designee may prescribe conditions that are deemed necessary or desirable for the public interest. B. Deviation Criteria. No A deviation shall not be granted unless the applicant demonstrates, to the satisfaction of the development services senior engineercity manager or designee the following: 1. Deviations are based upon sound engineering principles, best management practices and are not inconsistent with the public interest in stormwater control and environmental protection; Ordinance 23-004 — Amending chapter 22.150 SVMC - Stormwater Page 4 of 9 DRAFT 2. The granting of the deviation will not be unduly detrimental or injurious to other properties in the vicinity and downstream; 3. The proposed deviation does not conflict with or modify a condition of approval; and 4. Deviations meet requirements for safety, function, appearance, and maintainability. C. Prior Approval. Any deviation shall be approved prior to acceptance of residential and commercial construction plans and issuance of any building, grading, approach, or site workother permits. D. Right of Appeal. All actions of the development services senior engineer city manager or designee in the administration and enforcement of this chapter shall be final and conclusive, unless within 15 days from notice of the city manager or designee's decision, development services senior engineer's action the applicant or an aggrieved party files a notice of appeal with the hearing examiner. 22.150.080 Stormwater facility construction and certification. All stormwater facilities shall be completed and certified by the proponent's engineer prior to any final plat, short plat, binding site plan, or the issuance of a permanent certificate of occupancy or final inspection for any associated building or grading permit. At the discretion of the development services senior cnginccrcity manager or designee, a test of the facility may be tested performed to demonstrate adequate performance. The test shall be performed in the presence of the development engineeringCity personnel. Acceptance of performance sureties, in lieu of completed improvements, shall be permitted only when completion of improvements prior to final land action or permanent certificate of occupancy is impractical (i.e., due to construction season delays or other factors beyond the proponent's control). In the event that a performance surety is accepted by the development services senior engineer, the proponent shallwill complete the following measures prior to the release of the surety: A. All aspects of the drainage facility, including landscaping, irrigation, and establishment of specified vegetation, shall be completed in accordance with the accepted plans on file with the City. The proponent's engineer shall certify the improvements and request an oversight inspection from development engineering personnclthe City. B. An exception may be granted for single-family or two-family residential subdivisions where the completion of the swales is not practical until such time as the dwellings are constructed. The proponent shall rough -grade the swales to the required volume and install all drywells, inlets, curb drops and other structures in accordance with the accepted plans on file with the City. Erosion control measures shall be implemented to protect the installed drainage structures and to prevent erosion and/or failure of the swale side slopes. This includes, but is not limited to, lining the swale with geo-fabric that can be removed along with accumulated silt, until the swale is final -graded and vegetated. The completion of the landscaping, irrigation, and establishment of specified vegetation shall be required prior to issuance of the permanent certificate of occupancy or final inspection for any associated dwelling. A warranty surety shall be submitted to the City upon successful completion and certification of all public improvements to guarantee against defects in construction. The warranty surety will be for a period of two years from the date the facility is accepted by the City. 22.150.090 Inspection. The development services senior engineer city manager or designee is authorized to field inspect on both public and private property, as appropriate, street, building site, and drainage construction, and stormwater facilities to verify conformance with City standards, —the conditions of approval, and proper maintenance Ordinance 23-004 — Amending chapter 22.150 SVMC - Stormwater Page 5 of 9 DRAFT and management of stormwater facilities installed pursuant to a City of Spokane Valley development application and pursuant to SVMC 17.100.030(G). If deemed necessary, inspection for proper maintenance and management of stormwater facilities, the City may require private property owners provide annual certification by a qualified third party that adequate maintenance has been performed and the facilities are operating as designed to protect water quality. 22.150.100 Property owner responsibilities. A. The property owner shall comply with Title 22 SVMC provisions of this section and City standard;,. The property owner shall be responsible for repair, restoration, and perpetual maintenance of the stormwater facility installed on private property and any portion of the swale situated in a public right-of-way adjacent to their respective properties. B. For purposes of this chapter, "repair and restoration" shall mean conforming the stormwater facility to the plans on file with the City. This responsibility to repair, restore and maintain shall be imposed without regard to any fault or wrongful intention on the part of the property owner. 1. "Maintenance" means preservation of the original area, volume, configuration and function of the stormwater facility as described in the plans. ``Maintenance''—' also includes mowing, irrigating, and replacing when necessary the lawn turf within the swales. 2. The property owners within single-family and two-family residential subdivisions are not responsible for maintenance of structures such as drywells, inlets, and pipes that receive runoff from public right-of- way and conform to City access standards and are located within the public right-of-way or a border easement dedicated to the City. The City of Spokane Valley will maintain the drywells, inlets and pipes upon acceptance of the public infrastructure. C. The property owner is responsible for keeping open the drainage and stormwater easements on their property. If a drainage or stormwater easement is unlawfully encroached upon or the function of a designated drainage or stormwater easement is reduced, the property owner is responsible, at their own expense, for removing the encroachment or detriment. D. The property owner is responsible for keeping open maintenance access easements serving drainage facilities and drainage easements. E. The property owner shall not place or permit, and shall immediately remove, vehicles, equipment, objects, refuse, garbage or litter from the stormwater facility. 22.150.110 Public drainage facilities. It shall be unlawful for any person to throw, drain, pour or otherwise discharge unauthorized waters or other liquifispollutants or waters containing any pollutants, other than stormwater einto City owned facilities. property, rights of way, or border easements without written permission of the city manager or designee. Di Such discharges shall be prohibited unless exempted below:For purposes of this chapter, unauthorized waters include, but are not limited to: A. The following discharges are exempt from discharge prohibitions established by this chapter: 1. Diverted stream flows; 2. Rising ground waters; 3. Uncontaminated ground water infiltration (as defined at 40 C.F.R 35.2005(20), 4. Uncontaminated pumped ground water; 5. Foundation drains; Ordinance 23-004 — Amending chapter 22.150 SVMC - Stormwater Page 6 of 9 DRAFT 6. Air conditioning condensation; 7. Irrigation water from agricultural sources that is commingled with urban stormwater; 8. Springs; 9. Uncontaminated water from crawl space pumps; 10. Footing drains; 11. Flow from riparian habitats and wetlands; and 12. Emergency firefighting activities. B. The prohibition shall not apply to any non-stormwater discharge permitted under an NPDES permit state waste discharge permit, or other applicable permit issued to the discharger and administered under the authority of the Washington State Department of Ecology; provided, that the discharger is in full compliance with all requirements of the permit and other applicable laws and regulations; and provided, that written approval has been granted for any discharge to the public storm drain system by the City. C. The following non-stormwater discharges are prohibited unless the stated conditions are met: A. Groundwater from springs or other natural or artificial sources, foundation drains, sump pumps, and other means of discharging groundwater to the surface; B. Surface water containing sediment; C. Discharges from swimming pools, hot tubs, detention or evaporation ponds; D. Water discharged from the cleaning of containers or equipment used in laying, cutting, or processing concrete and mortar and the water used in such processes; E. Water discharged from the cleaning of equipment or containers holding paint solvents or similar contaminants; and F. Other water posing a safety hazard in the travel way or that could reduce the effectiveness of stormwater control and treatment facilities. 1. Surface water containing sediment; 2. Water discharged from the cleaning of containers or equipment used in laying, cutting, or processing concrete and mortar and the water used in such processes; 3. Water discharged from the cleaning of equipment or containers holding paint solvents or similar contaminants; and 4. Other water posing a safety hazard in the travel way or that could reduce the effectiveness of stormwater control and treatment facilities. 5. Discharges from potable water sources, including water line flushing, hyperchlorinated water line flushing, fire hydrant system flushing, and pipeline hydrostatic test water. Planned discharges shall be dechlorinated to a concentration of 0.1 ppm or less, PH -adjusted if necessary, and volumetrically and velocity controlled to prevent resuspension of sediments in the public drainage system. 6. Discharges from lawn watering and other irrigation runoff shall be kept to a minimum and shall not cause damage to public streets or sidewalks; 7. Swimming pool, hot tub and spa discharges shall be dechlorinated to a concentration of 0.1 ppm or less, pH -adjusted and reoxygenated if necessary, and volumetrically and velocity controlled to prevent resuspension of sediments in the public drainage system. Swimming pool cleaning wastewater and filter backwash are prohibited. 8. Street and sidewalk wash water, water used to control dust, and routine external building wash down shall not contain soaps or detergents and shall be kept to a minimum. Practices shall be implemented prior to washing to reduce pollutants from entering the public drainage facility including but not limited to sweeping, picking up litter and controlling velocity of discharge. Ordinance 23-004 — Amending chapter 22.150 SVMC - Stormwater Page 7 of 9 DRAFT 9. Other non-stormwater discharges shall be reviewed by the City for compliance with applicable regulations, required permits, and the approval of a pollution prevention plan from the authorizing governing agency. D. Non-stormwater discharges listed above shall be prohibited if identified as a significant source of pollutants to waters of the state. E. Requirement to prevent, control and reduce stormwater pollutants by the use of best management practices (BMPs): The owner or operator of such activity, operation, or facility which may cause or contribute to pollution or contamination of stormwater or the storm drain system shall provide, at the owner or operator's own expense, reasonable protection from illicit discharge of prohibited materials or other wastes into the municipal storm drain system through use of structural and nonstructural BMPs. The source control (structural and nonstructural) BMPs in reference are those published in the current edition of the Stormwater Management Manual for Eastern Washington. Further, any person responsible for a property or premises that is, or may be, the source of an illicit discharge may be required to implement, at said person's expense, additional structural and nonstructural BMPs to prevent the further discharge of pollutants to the municipal storm drain system. Compliance with all terms and conditions of a permit issued and administered under the authority of the Washington State Department of Ecology authorizing the discharge of stormwater, to the extent practical, shall be deemed in compliance with the provisions of this section. 22.150.120 Failure to comply — Nuisance. The following is declared to be unlawful and a public nuisance: A. The placement, construction, or installation of any structure within, or the connection to, a public stormwater facility without written permission of the city manager or designee; or B. The discharge of stormwater to a public stormwater facility without permission of the city manager or designee; or C. The failure to construct or maintain the stormwater facility as required in the permit or site drainage plan; or D. The placement or allowing the placement of vehicles, equipment, objects, refuse, garbage, or litter within the stormwater facility. E. Any prohibited discharge pursuant to SVMC 22.150.110. 22.150.130 Enforcement. Enforcement of this chapter shall be pursuant to Gchapter 17.100 SVMC. In the event the violation constitutes an immediate danger to public health or public safety, the City is authorized to enter private property pursuant to SVMC 17.100.030(G) to inspect, verify, and take any and all measures necessary to abate the violation and/or restore the property. The City is authorized to seek costs of the abatement pursuant to SVMC 17.100. Section 4. Other sections unchanged. All other provisions of chapter 22.150 SVMC not specifically referenced hereto shall remain in full force and effect. Section 5. Severability. If any section, sentence, clause or phrase of this Ordinance shall be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause, or phrase of this Ordinance. Ordinance 23-004 — Amending chapter 22.150 SVMC - Stormwater Page 8 of 9 DRAFT Section 6. Effective Date. This Ordinance shall be in full force and effect five days after publication of this Ordinance or a summary thereof in the official newspaper of the City of Spokane Valley as provided by law. Passed by the City Council this day of , 2023. ATTEST: Pam Haley, Mayor Christine Bainbridge, City Clerk Approved as to Form: Office of the City Attorney Date of Publication: Effective Date: Ordinance 23-004 — Amending chapter 22.150 SVMC - Stormwater Page 9 of 9 FINDINGS AND RECOMMENDATIONS OF THE SPOKANE VALLEY PLANNING COMMISSION CTA-2022-0004 Proposed Amendment to Spokane Valley Municipal Code (SVMC) Pursuant to SVMC 17.80.150(E) the Planning Commission shall consider the proposal and shall prepare and forward a recommendation to the City Council following the public hearing. The following findings are consistent with the Planning Commission recommendation. Background: 1. Pursuant to RCW 36.70A.130, Spokane Valley adopted its 2016 Comprehensive Plan Update and updated development regulations on December 13, 2016, with December 28, 2016, as the effective date. 2. Pursuant to SVMC 19.30.040 modification to Titles 17 through 24 SVMC are classified as a Type IV development application and require the Planning Commission to hold a public hearing and provide a recommendation to City Council. 3. CTA-2022-0004 is a city -initiated code text amendment to chapter 21.250 adopting stormwater management regulations in compliance with the state -issued municipal separated storm sewer system (MS4) permit. 4. The Planning Commission held a properly noticed public hearing and conducted deliberations on January 12, 2023. The Commissioners voted 5-0 to recommend that the City Council approve the amendment with a correction to a scriveners error in Section 22-150-080. Planning Commission Findings: 1. Compliance with SVMC 17.80.150(F) Approval Criteria a. The proposed text amendment is consistent with the applicable provisions of the Comprehensive Plan. Findings: The proposed amendment is supported by the Comprehensive Plan and is consistent with the following Comprehensive goals and policies: T-G I Ensure that the transportation system and investments in transportation infrastructure are designed to improve quality of life or support economic development priorities. T-P2 Consider neighborhood traffic and livability conditions and address potential adverse impacts of public and private projects during the planning, designing, permitting, and construction phases. CF-P1 Seek a balance between the quality and cost of providing public facilities and services. CF-P3 Coordinate the construction of public infrastructure with private development to minimize costs. NR-G2 Protect the Spokane Valley-Rathdrum Prairie sole source aquifer from contamination and maintain high quality groundwater. NR-G4 Regularly update storrnwater management plans for sensitive riparian areas. NR-P5 Coordinate with regional collaborators to protect and improve regional water quality. Findings and Recommendations orthe Spokane Valley Planning Commission CTA-2022-0004 Page 1 of 2 NR-P7 Educate the public about the Spokane Valley-Rathdrum Prairie and Spokane River's susceptibility to contamination. NR-P8 Maintain compliance with state underground injection control and the National Pollutant Discharge Elimination System permit. NR-P 10 Maintain stormwater plans to include inventory and maintenance of stormwater facilities. Conclusion: The proposed text amendment is supported by the Comprehensive Plan and is consistent with the goals and policies. b. The proposed amendment bears a substantial relation to public health, safety, welfare, and protection of the environment. Findings: The proposed amendments support the protection of surface waters and the Spokane Valley -- Rathdrum Prairie Aquifer. The CTA amends the regulations to be consistent with Ecology's Municipal Separate Storm Sewer System (MS4) permit requirements. The City recognizes the need to monitor and enforce stormwater runoff regulations to prevent the contamination of groundwater and degradation of water quality. These regulations prevent unmanaged stormwater and reduce pollution from the runoff. The Planning Commission expressed concern regarding the vagueness of the state language but understands that the language is a requirement of the Department of Ecology. Conclusion: The proposed text amendment bears a substantial relation to public health, safety, welfare, and protection of the environment. 2. Recommendation: For the reasons set forth in Section 1 the Spokane Valley Planning Commission recommends that the City Council approve CTA-2022-0004. Attachment: Exhibit 1 - Proposed Amendment CTA-2022-0004 Approved this 12th day of January 2023 P arming Commission Chair ATTEST Marianne Lemons, Office Assistant Findings and Recommendations of the Spokane Valley Planning Commission CTA-2022-0004 Page 2 of 2 Spokane Valley COMMUNITY AND PUBLIC WORKS BUILDING & PLANNING STAFF REPORT AND RECOMMENDATION TO THE PLANNING COMMISSION CTA-2022-0004 STAFF REPORT DATE: January 5, 2023 HEARING DATE AND LOCATION: January 12, 2023 beginning at 6:00 p.m.; This hearing will be conducted in person and remotely using web and telephone conference tools. A link to the Zoom meeting is provided on the agenda and posted to the City's webpage: www.spokanevalley.org/planningcommission. PROPOSAL DESCRIPTION: A city -initiated code text amendment (CTA) to adopt stormwater management regulations in compliance with the state -issued municipal separated storm sewer system (MS4) permit, and other related matters. APPROVAL CRITERIA: Spokane Valley Comprehensive Plan, SVMC 17.80.150, and 19.30.040. SUMMARY OF CONCLUSIONS: Staff concludes that CTA-2022-0004 is consistent with the minimum criteria for review and approval, and consistent with the goals and policies of the Comprehensive Plan. STAFF CONTACT: Lori Barlow, AICP, Senior Planner, Adam Jackson, PE, Engineering Manager — Stormwater Utility; Chad Phillips, PE, Stormwater Engineer REVIEWED BY: Chaz Bates, Planning Manager ATTACHMENTS: Exhibit 1: Proposed Amendment APPLICATION PROCESSING: Chapter 17.80 SVMC, Permit Processing Procedures. The following table summarizes the procedural steps for the proposal. Procedural Action Date SEPA — DNS Issued December 16, 2022 Published Notice of Public Hearing: December 23 and 30, 2022 Department of Commerce 60-day Notice of Intent to Adopt Amendment November 30, 2022 Background: Ecology issues various permits under federal and state laws to control surface and groundwater pollution caused by stormwater runoff. The City's Stormwater Utility exists to ensure compliance with those applicable permits. The City manages its Stormwater Utility pursuant to chapter 22.150 SVMC of the Spokane Valley Municipal Code (SVMC) (Stormwater Management Regulations), the Spokane Regional Stormwater Manual (SRSM), requirements set forth under the National Pollutant Discharge Elimination System (NPDES) Phase II Municipal Separate Storm Sewer System (MS4) Permit, and the Washington Department of Ecology Underground Injection Control (UIC) Program. Staff Report and Recommendation CTA-2022-0004 The MS4 permit requires the implementation and enforcement of a program designed to prevent, detect, trace, and eliminate illicit connections and discharges to the City's MS4. As part of this program, the City must adopt an ordinance that specifically prohibits illicit discharges and authorizes enforcement actions. The required language will be incorporated into the existing chapter 22.150 SVMC, the Stormwater Management Regulations. ANALYSIS: 1. The proposed regulations clarify various procedural components of the stormwater regulations to identify that the City Manager or designee has the authority to develop and administer standards their role in the review process, establishing conditions of approval, granting deviations, stormwater facility construction and certification and various other sections throughout Chapter 22.150 SVMC. The CTA makes Chapter 22.150 consistent with other portions of the SVMC. 2. The proposed regulations identify specific discharges that are exempt from the discharge regulations, as well as identify the non-stormwater discharges that are specifically prohibited unless requirements are met. The exempt discharges, prohibited discharges, and discharge requirements are established by the proposed CTA consistent with the City's MS4 permit requirements. The CTA makes the City's stormwater regulations consistent with the State requirements. 3. The proposed regulations establish the City's authority to take immediate action if a violation constitutes a danger to public health or safety and further identifies the process to seek abatement. The proposed authority and actions are consistent with the City's regulations to abate violations and restore property. The CTA makes the enforcement section of the stormwater regulations consistent with chapters 17-22 SVMC. 4. The regulations implement many of the goals and policies of the Comprehensive Plan. The regulations protect the Spokane Valley-Rathdrum Prairie Aquifer from contamination and regulate discharges consistent with applicable State permit requirements and stormwater plans. A. FINDINGS AND CONCLUSIONS SPECIFIC TO THE MUNICIPAL CODE TEXT AMENDMENT 1. Compliance with Title 17 (General Provisions) of the Spokane Valley Municipal Code a. Findings: SVMC 17.80.150(F) Municipal Code Text Amendment Approval Criteria The City may approve a Municipal Code Text amendment if it finds that: i. The proposed text amendment is consistent with the applicable provisions of the Comprehensive Plan: Staff Analysis: The proposed amendment is supported by the Comprehensive Plan and is consistent with the following Comprehensive goals and policies: T-G1 Ensure that the transportation system and investments in transportation infrastructure are designed to improve quality of life or support economic development priorities. T-P2 Consider neighborhood traffic and livability conditions and address potential adverse impacts of public and private projects during the planning, designing, permitting, and construction phases. Page 2 of 4 Staff Report and Recommendation CTA-2022-0004 CF-P1 Seek a balance between the quality and cost of providing public facilities and services. CF-P3 Coordinate the construction of public infrastructure with private development to minimize costs. NR-G2 Protect the Spokane Valley-Rathdrum Prairie sole source aquifer from contamination and maintain high quality groundwater. NR-G4 Regularly update stormwater management plans for sensitive riparian areas. NR-P5 Coordinate with regional collaborators to protect and improve regional water quality. NR-P7 Educate the public about the Spokane Valley-Rathdrum Prairie and Spokane River's susceptibility to contamination. NR-P8 Maintain compliance with state underground injection control and the National Pollutant Discharge Elimination System permit. NR-P10 Maintain stormwater plans to include inventory and maintenance of stormwater facilities. ii. The proposed amendment bears a substantial relation to public health, safety, welfare, and protection of the environment: Staff Analysis: The proposed amendment bears substantial relation to public health, safety, welfare, and protection of the environment. The proposed amendments support the protection of surface waters and the Spokane Valley — Rathdrum Prairie Aquifer. The CTA amends the regulations to be consistent with Ecology's Municipal Separate Storm Sewer System (MS4) permit requirements. The City recognizes the need to monitor and enforce stormwater runoff regulations to prevent the contamination of groundwater and degradation of water quality. These regulations prevent unmanaged stormwater and reduce pollution from the runoff. b. Conclusion(s): The proposed text amendment is consistent with the approval criteria contained in the SVMC 17.80.150(F). 2. Finding and Conclusions Specific to Public Comments a. Findings: No public comments have been received to date. b. Conclusion(s): Adequate public noticing was conducted for CTA-2022-0004 pursuant to adopted public noticing procedures. 3. Finding and Conclusions Specific to Agency Comments a. Findings: The City has not received any substantive agency comments to date. b. Conclusion(s): Page 3 of 4 Staff Report and Recommendation CTA-2022-0004 No concerns noted. B. CONCLUSION For the reasons set forth in Section A the proposed code text amendment file CTA-2022-0004, adopting amendments to the stormwater management regulations in compliance with the state - issued municipal separated storm sewer system (MS4) permit, and other matters related, is consistent with the requirements of SVMC 17.80.150(F) and the Comprehensive Plan. Page 4 of 4 Meeting Minutes Spokane Valley Planning Commission Council Chambers — City Hall December 8, 2022 I. Planning Commission Vice -Chair Robinson called the meeting to order at 6:00 p.m. The meeting was held in person and via ZOOM meetings. H. The Commissioners, staff, and audience stood for the Pledge Of Allegiance III. Administrative Assistant Marianne Lemons took attendance, and the following members and staff were present: Fred Beaulac Susan Delucchi Karl Granrath Walt Haneke, absent Bob McKinley, absent Nancy Miller Sherri Robinson Tony Beattie, City Senior Deputy Attorney Chaz Bates, Planning Manager Martin Palaniuk, Associate Planner Levi Basinger, Planner Greg Bingamin, IT Specialist Marianne Lemons, Administrative Assistant There was consensus from the Planning Commission to excuse Commissioner McKinley and Commissioner McKinley. IV. AGENDA: Commissioner Delucchi made a motion to approve the agenda of the December 8, 2022 meeting as presented. There was no discussion. The vote on the motion was five in favor, zero against and the motion passed. V. MINUTES: Commissioner Beaulac moved to approve the November 10, 2022 minutes as presented. There was no discussion. The vote on the motion was five in favor, zero against and the motion passed. VI. COMMISSION REPORTS: There were no Commissioner reports. VII. ADMINISTRATIVE REPORT: Planning Manager reminded the Planning Commission that there will be a meeting on December 22, 2022. VIII. PUBLIC COMMENT: There was no public comment. IX. COMMISSION BUSINESS: a. Public Hearing: STV-2022-0003 - Privately initiated street vacation request to vacate 21 square feet of public right-of-way adjacent to University Road. 12-08-2022 Planning Commission Minutes Page 2 of 5 The public hearing was opened at 6:05 p.m. Planner Basinger presented a staff report. He stated that the piece of public right-of-way (ROW) is located west of and adjacent to University Road and is approximately 170-feet south of the intersection with 16`h Avenue. The subject piece of ROW measures approximately 4.5 feet east/west by 5 feet north/south. Mr. Basinger reported that notice of the public hearing was posted at the area to be vacated and in three places throughout the City. Written notice of the hearing was mailed to the property owner of the abutting property and notice was published in the Valley Herald on two occasions. Mr. Basinger explained that the ROW was dedicated to the City of Spokane Valley by Spokane County pursuant to Spokane County Resolution No. 11-0698 in 2011 for the purpose of placing a school zone flashing beacon in this location. According to the resolution, the county engineer deemed it in the best interest of the public to place the beacon upon be a part of the road ROW. The beacon assembly has since been relocated to north of 16`h Avenue and only the foundation for the assembly remains on the site. Other than the foundation for the former assembly, the right-of-way is unimproved. The right-of-way is not being used and is not needed by the City. The subject. ROW and foundation for the former flashing beacon are located behind the existing sidewalk and behind the existing storm drains within University Road. The City does not plan to remove the foundation if the right-of-way is vacated. There are also no identified utility lines or easements that pass through the piece of right-of-way in question. Mr. Basinger stated that staff has reviewed the approval criteria and has the determined the following: • The vacation will better serve the public by reducing the Cities maintenance obligations and allowing full development of the private property. • The ROW is not required for public use or public access. • There is no need to substitute a new or different public ROW • The City does not anticipate that conditions will change in the future requiring use of the ROW. • The City has not received any objections from the public or agencies. There was no public comment offered. The public hearing was closed at 6:12 p.m. Commissioner Miller moved to recommend approval of the proposed street vacation STV-2022-0003 to the City Council subject to all staff conditions. There was no discussion. The vote on the motion was five in favor, zero against and the motion passed b. Study Session: CTA-2022-0003 - Privately Initiated Map Amendments Update The public hearing was opened at 6:14 p.m. Associate Planner Martin Palaniuk gave a staff report. He stated that CTA-2022-0003 is a city -initiated code text amendment to revise Chapter 19.30 of the Spokane Valley Municipal Code (SVMC) as it relates to privately initiated site -specific Comprehensive Plan land use map amendments and privately initiated site -specific zoning map amendments. The proposed regulation would identify additional criteria that would be '`considered- when reviewing the proposed map amendments. Mr. Palaniuk explained that there is a planning concern regarding the intrusion of more intense land uses into areas of Tess intense uses. The cause of this concern is because the SVMC does not identify 12-08-2022 Planning Commission Minutes Page 3 of 5 criteria for approving a change to the land use designation map and the criteria for zoning map amendments allows land use changes when adjacent to the same or higher zoning classification. However, the code does not define the word "higher" regarding zoning classifications. The code also includes "corner touches"' and allows crossing right-of-way. Mr. Palaniuk explained that the City has a Comprehensive Plan Land Use Designation Map which identifies the different land uses throughout the community. Comprehensive Plan Map Amendments are only allowed one time per year. The decision authority is the City Council. Changes to the Comprehensive Plan Land Use Map automatically require a zoning map amendment because the two maps must be consistent. Therefore, both map amendments are done concurrently. Mr. Palaniuk stated that Zoning Map Amendments must be consistent with the Comprehensive Plan land use designation. They can be requested at any time (unless a Comprehensive Plan Map amendment is required as well). The decision authority is the Spokane Valley Hearing Examiner. Changes to the zoning map may or may not require a Comprehensive Plan Land Use Map amendment. Any change other than a residential zone requires a change to the Comprehensive Plan land use map. Mr. Palaniuk said that the proposed code text language would develop criteria to "consider" for privately initiated site -specific Comprehensive Plan Map Amendments that include the following:. • The effect on surrounding land use and traffic circulation. • The existence of logical boundaries. • Avoids creating peninsulas or protrusions into different land use zones. • Meets all zoning map amendment criteria. Mr. Palaniuk stated that the proposed code text language would also develop criteria for site -specific zoning map amendments that include the following: • Avoiding creating or enlarging peninsulas, islands, or protrusions into different zoning districts. • Considers logical boundaries and barriers such as the river, the railroad, or the interstate. Mr. Palaniuk explained that the existing regulations for Comprehensive Plan Map Amendments state that changes can only occur once per year, except for limited circumstances. The proposed regulations will keep the current existing regulations and add the following considerations: • The effect on surrounding land uses and transportation circulation. • Avoid allowing changes that extend across freeways, highways, & railroads, • Avoid changes that create peninsulas or intrusions • Changes would follow rezoning criteria. Mr. Palaniuk stated that the existing regulations for the zoning map criteria state the following: • Concurrency • Consistent with the comprehensive plan • Substantial relation to public health • Is needed for comprehensive plan goals • Adjacent to a higher zone • Cannot be detrimental to surrounding properties • Must have community wide benefit. Mr. Palaniuk said that the proposed regulations will keep all the current existing regulations except for "adjacent to a higher zone" and would add the following: • Must avoid creating peninsulas or intrusions 12-08-2022 Planning Commission Minutes Page 4 of 5 • Must consider right-of-way, river, and railroad corridors • Must be adjacent to a substantially similar zoning district Public Comment: Linda Klesch (Spokane Valley) stated that she is in support of the amendment. She said that she would like to see the City maintain traditional historic neighborhoods and keep large developments from coming in and changing those neighborhoods. The public hearing was closed at 6:37 p.m. Commission Miller moved to recommend approval of CTA-2022-0003 to the City Council based on the findings presented in the staff report. There was no discussion. The vote on the motion was five in favor, zero against and the motion passed. c. Study Session: CTA-2022-0004 — Stormwater Management Regulations Update Engineering Manager Adam Jackson gave a staff presentation. He stated that the Washington Dept of Ecology defines stormwater as rain and snow melt that runs off rooftops, paved streets, highways, and parking lots. Uncontrolled stormwater runoff can collect pollutants and harm the environment. Ecology issues various federal and state permits to control surface and groundwater pollution. The City's Stormwater Utility exists to ensure compliance with those applicable permits. Mr. Jackson explained that the Ecology's permitting process requires a Municipal Separate Storm Sewer System (MS4). To maintain compliance with the MS4, the City is required to update code text in the SVMC with specific language set forth by Ecology. Stormwater Engineer Chad Phillips explained that the proposed amendment will apply to three sections of the code. The change needs to include language in the illicit discharge section, the construction site stormwater water run-off controls section, and the post construction stormwater management section. Mr. Phillips explained that the change to the illicit discharge section will include an expanded list of exempted discharges, a list of conditionally exempt discharges, and an amendment for private property prevention of illicit discharge. There will also be an addition of a declaration of violation and an enforcement process and procedure. Mr. Phillips explained that the construction site stormwater run-off controls section and the post construction stormwater management section will include language regarding inspections on private property. There are conditions within the permit that the City inspect stormwater facilities every five years. Mr. Jackson stated that the public hearing will be held on January 12, 2023. Commissioner Robinson asked if displacement from new development is regulated by the amended codes. Mr. Jackson responded that the Cities development regulation standards and flood plain development permits that address that type of water run-off. Commission Robinson asked if stormwater filters into the sewer system. Mr. Phillips explained that the City uses other types of filtration and systems to keep stormwater from overflowing the sewer system. Commissioner Beaulac asked the process for reporting stormwater run-off violations. Mr. Phillips answered that residents should contact the City and the City will start the process to determine if a violation has occurred. 12-08-2022 Planning Commission Minutes Page 5 of 5 Commissioner Delucchi asked who maintains the dry wells. Mr. Jackson responded that dry wells in the public ROW are the responsibility of the City. Dry wells on private property are the responsibility of the property owner. However, the City does have an inspection program and maintenance/clean-up process. X. GOOD OF THE ORDER: Commissioner Robinson reported that she will not be able to attend the meeting on December 22, 2022. XI. ADJOURNMENT: Commissioner Beaulac moved to adjourn the meeting at 7:13 p.m. The vote on the motion was five in favor, zero against and the motion passed. Bob McKinley. Chairman Date Signed Marianne Lemons, Secretary Meeting Minutes Spokane Valley Planning Commission Council Chambers — City Hall January 12, 2023 I. Administrative Assistant Marianne Lemons called the meeting to order at 6:00 p.m. The meeting was held in person and via ZOOM meetings. II. The Commissioners, staff, and audience stood for the Pledge Of Allegiance III. Administrative Assistant Marianne Lemons took attendance, and the following members and staff were present: Susan Delucchi Val Dimitrov, absent Karl Granrath Walt Haneke Bob McKinley Nancy Miller Daniel Wilson, absent Tony Beattie, City Senior Deputy Attorney Chaz Bates, Planning Manager Adam Jackson, Engineering Manager Chad Phillips, Stormwater Engineer Chad Knodel, IT Manager Marianne Lemons, Administrative Assistant There was consensus from the Planning Commission to excuse Commissioner Dimitrov & Commission Wilson from the meeting. IV. AGENDA: Commissioner Delucchi moved to amend the agenda for January 12, 2023 to add an action item prior to the public hearing for the "Election Of Officers." There was no discussion. The vote on the motion was five in favor, zero against and the motion passed. V. MINUTES: Commissioner Miller moved to approve the December 22, 2022 minutes as presented. There was no discussion. The vote on the motion was five in favor, zero against and the motion passed. VI. COMMISSION REPORTS: There were no Planning Commission reports. VII. ADMINISTRATIVE REPORT: Planning Manager Chaz Bates reported that two new members have been appointed to the Planning Commission. The new members are Val Dimitrov and Daniel Wilson. They were unable to attend the meeting due to the short notice but will be at the next meeting. He also let the Commission know that the Planning Commission meetings will be held at Centerplace beginning in April due to repairs to be performed on the Council Chambers. VIII. PUBLIC COMMENT: There was no public comment. IX. COMMISSION BUSINESS: a. Election of Officers 1-12-2023 Planning Commission Minutes Page 2 of 3 Administrative Assistant Lemons called for nominations for the office of Chair. Commissioner Delucchi nominated Commissioner Granrath. Commission Granth nominated Commission Haneke. The vote on the motion to nominate Commission Granrath was five in favor, zero against and the motion passed. Per a unanimous vote, Commissioner Granrath was appointed the Chair for 2023. Administrative Assistant Lemons called for nominations for the office of Vice -Chair. Commissioner Granrath nominated Commissioner Haneke. There were no other nominations. The vote on the motion was five in favor, zero against and the motion passed. Per the unanimous vote, Commissioner Haneke was appointed the Vice -Chair for 2023. b. Public Hearing: CTA-2022-0004 — Stormwater Management Regulations Update The public hearing was opened at 6:09 p.m. Engineering Manager Adam Jackson gave a staff presentation. He stated that the Washington Department of Ecology defines stormwater as rain and snow melt that runs off rooftops, paved streets, highways, and parking lots. The governing authority regarding stormwater is the Department of Ecology. He explained that the proposed code text amendment is to make sure that the text in the Spokane Valley Municipal Code (SVMC) has the specific language that the Department of Ecology requires. Stormwater Engineer Chad Phillips explained that the changes look extensive on paper but that most of the information has already been adopted in previous ordinances and stormwater standards. This code text amendment will clean up the code so that the information is all in one location and will adhere to the Ecology permit requirements. Mr. Jackson explained that to meet the Ecology deadlines for this code language change, the City is requesting that the public hearing is held, a decision is determined, and the findings of fact approved all at one meeting. There was no public comment offered on the matter. The public hearing was closed at 6:44 p.m. Commissioner Haneke asked how Section 22.150.030 policies and standards are regulated and reviewed once they are adopted. Mr. Jackson answered that the Stormwater Management Regulations and the Street Standards are all adopted through a process that goes through the Planning Commission and City Council. Any changes or adoptions would have to follow that public process. Commissioner Haneke expressed concern regarding Section 22.150.110(C)5 that states: The planned discharge shall be dechlorinated to a concentration of 0.1 ppm or less. He explained that typically the water in Spokane Valley homes is chlorinated to 2.0 — 2.5 ppm. Mr. Jackson responded that according to Ecology rules, any discharge must meet 0.1 ppm to be compliant. The Stormwater Utility Manager must educate and inform the public on what the State requires. Commissioner Haneke and Commissioner McKinley expressed concern that there is language in the code that is very vague and ambiguous. Commissioner Miller pointed out a typographical error on page 3. The public hearing was closed at 6:44 p.m. Commission McKinley moved to recommend approval of CTA-2022-0004 to the City Council based on the findings presented in the staff report. Commissioner Haneke moved to amend the motion to add the correction to the last sentence of the first paragraph to Section 22.150.080 to add the word "personnel" 1-12-2023 Planning Commission Minutes Page 3 of 3 after City. There was no discussion on the motion to amend. The vote on the amendment motion was five in favor, zero against and the motion passed. The vote on the main motion was five in favor, and the motion passed. A recess was taken at 6:53 p.m. so that the staff could prepare the Findings of Fact for CTA-2022-0004. The meeting was called back to order at 7:07 p.m. c. Findings of Fact: CTA-2022-0004 — Stormwater Management Regulations Update Planning Manager Chaz Bates presented the Findings of Fact for CTA-2022-0004. He explained that the Dept of Ecology has a short deadline for the adoption of the code changes, so the Findings of Fact were presented immediately after the public hearing for approval. Commissioner McKinley moved to approve the Findings and Recommendations for CTA-2022-0004 as presented. There was no discussion. The vote on the motion was five in favor, zero against and the motion passed. X. GOOD OF THE ORDER: There was nothing offered for the Good Of The Order. XI. ADJOURNMENT: Commissioner McKinley moved to adjourn the meeting at 7:10 p.m. The vote on the motion was five in favor, zero against and the motion passed. Karl Granrath, Chairman Date Signed Marianne Lemons, Secretary CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: January 31, 2023 Check all that apply: ❑ consent Department Director Approval: El ❑ old business ® new business ❑ information ❑ admin. report ❑ pending legislation AGENDA ITEM TITLE: Resolution 23-002 adopting list of City -owned real use. GOVERNING LEGISLATION: RCW 35A.11.020; chapter 6.15 SVMC. ❑ public hearings ❑ executive session property closed to public PREVIOUS COUNCIL ACTION TAKEN: January 17, 2023 administrative report; January 24, 2023 first ordinance reading. BACKGROUND: The City owns various parcels of real property. Many of those properties are intended for use by the public and are routinely used by the public as such. Examples are parks, City Hall, CenterPlace, and the Police Precinct. When the City decides whether to make these types of spaces available for use by the public, an important consideration is whether we have made such property safe for the intended use. Similarly, the City determines whether we have appropriate resources to ensure property opened for public use can be monitored and maintained to keep it clean. Conversely, the City owns other properties that are not intended for public use because the City doesn't have available resources to make them safe, clean, and suitable for public use, such as parcels acquired for future capital projects or other vacant City parcels. Other properties are used for specific purposes where routine public use may render them ineffective for their intended use, such as stormwater facilities. The City has express authority pursuant to RCW 35A.11.020 to manage real property that it owns. Council adopted chapter 6.15 SVMC relating to authority to closes certain real property to public use. Resolution 23-002 lists those properties closed to public use and includes a map of the same properties and numbered to match the list for ease of use by the public. If Ordinance 23-003 is approved January 31, 2023, and published February 10, 2023 then this Resolution will be effective February 15, 2023. OPTIONS: Approve Resolution 23-002 as drafted or amended, or take other action as appropriate. RECOMMENDED ACTION OR MOTION: Move to approve Resolution 23-002 adopting a list of City - owned real properties closed to public use. BUDGET/FINANCIAL IMPACTS: None anticipated, other than for signage to post on closed properties. STAFF CONTACT: Cary Driskell, City Attorney. ATTACHMENTS: Proposed Resolution 23-002. DRAFT CITY OF SPOKANE VALLEY SPOKANE COUNTY, WASHINGTON RESOLUTION NO. 23-002 RESOLUTION OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY, STATE OF WASHINGTON, ADOPTING A LIST OF CITY -OWNED OR CONTROLLED PROPERTIES THAT ARE CLOSED TO PUBLIC USE OR ACCESS, AND OTHER MATTERS RELATING THERETO WHEREAS, the City of Spokane Valley has the authority to manage property it owns or otherwise controls pursuant to RCW 35A.13.020, including "...the acquisition, sale, ownership, improvement, maintenance, protection, restoration, regulation, use, leasing, disposition, vacation, abandonment or beautification of public ways, real property of all kinds, waterways, structures, or any other improvement or use of real or personal property; and WHEREAS, the City owns or controls various parcels of real property inside and outside of its municipal boundaries; and WHEREAS, some of the properties owned or controlled by the City are suitable for public use in some manner, such as City Hall, the Police Precinct, and CenterPlace Regional Events Center; and WHEREAS, other properties owned by the City are not intended for public use because they may relate to internal operations of the City, because they are leased to third -parties, because they have not been made safe for public use, or because the City has not yet identified a suitable public use; and WHEREAS, the City needs to be able to control access to properties identified by Council as being closed in order to protect the public health, safety, and welfare of its citizens; and WHEREAS, pursuant to SVMC 6.15.030, Council wishes to identify those properties owned or controlled by the City which are closed to public use so that the public has notice of their closed status. NOW, THEREFORE, be it resolved by the City Council of the City of Spokane Valley as follows: Section 1. Properties owned or controlled by the City that are closed to public use or access. Pursuant to SVMC 6.15.030, the parcels of real property identified in list format in Attachment 1 to Resolution 23-002 (List of City -owned property closed to the public) and in map format in Attachment 2 to Resolution 23-002 (Map of City -owned property closed to the public) are closed to public use pursuant to chapter 6.15 SVMC. Section 2: Effective Date. This Resolution shall be in full force and effective February 15, 2023. Passed by the City Council this day of January, 2023. CITY OF SPOKANE VALLEY Pam Haley, Mayor ATTEST: Approved as to form: Christine Bainbridge, City Clerk Office of the City Attorney Resolution 23-002 City Properties Closed to Public Use ATTACHMENT 1- List of City -Owned Properties Closed to the Public Stormwater Properties Property No. Parcel No. Address Description 1 35243.0807 NE corner of E. 11th Ave. & S. Dickey Rd. 2 35243.0871 SE corner of E. 11th Ave. & S. Dickey Rd. 3 35243.0986 E. 14th Ln. off S. Bettman Rd., N. side of road past the S Curve 4 35243.1070 Lot on both sides of E. 14th Lane, at intersection with S. Bettman Rd. 5 35243.1071 Lot south of E. 14th Lane entrance, i.e. lot above 6 35243.1080 E. 14th Lane off S. Bettman Rd., S. side of road past S curve 7 44042.9114 Lot on N. side of E. Ponderosa Dr. past E. 50th Court 8 45103.0405 2206 N. Houk Rd. ROW at intersection with E. Mansfield Ave. 9 45104.0209 N.E. corner of E. Mission Ave. & N. Mamer Rd. intersection 10 45141.0701 Between 1118 N. Burns Rd. & 1119 N. Progress Rd. 11 45141.0703 Between 1110 N. Burns Rd. & 1111 N. Progress Rd. 12 45141.0705 Between 1102 N. Burns Rd. & 1103 N. Progress Rd. 13 45141.1001 S. side of E. Mission at entrance to above 3 Lots. 14 45171.1305 1023 N. University Rd. 15 45174.0801 510 N. Raymond Rd. 16 45174.0810 Behind 510 N. Raymond Rd. & 515 N. University Rd. 17 45192.9145 E. side of S. Park between E. 3' Ave. & E. 4th Ave. 18 45224.2382 S. side of E. 15th Ave. between S. McDonald Rd. & S. Blake Rd. 19 45232.9027 601 S. Evergreen Rd. SE corner of S. Evergreen Rd. & E. 6th Ave. intersection 20 45233.1606 S.W. corner of intersection of S. Warren Rd. & E. 13th Ave. 21 45233.2003 Lot between 13905 E. 16th Ave. & 1505 E. Evergreen Rd. 22 45233.2013 Lot behind 45233.2003 above & 1505 E. Evergreen Rd. 23 45233.4005 805 S. Evergreen Rd. Between 829 S. Evergreen Rd. & 803 S. Evergreen Rd. 24 45234.1611 15003 E. 16th Ave. N.E. corner of intersection of E. 16th Ave. & S. Burns Rd. 25 45251.0820 Lot on E. Side of S. Conklin Rd. where it curves into E. 23' Ave. 26 45251.0821 Lot at end of S. Ridgemont Ln., between 2202 & 2201 S. Ridgemont Ln. 27 45272.1031 1609 S. Pines Rd. Triangle lot on S. Side of intersection of E. 16th Ave., S. Pines Rd. & Hwy 27 Page 1 of 2 28 45294.9056 ROW between RR & S. Dishman Mica Rd. from E. 32nd Ave. N to E. 28th Ave. 29 45321.9066 ROW between RR & S. Dishman Mica Rd. from E. 32"d Ave. S. to just past S. Schafer Rd. 30 45333.0113 S. of RR starting at E. 40th Ave. to houses on E. Forest Meadows Dr. 31 45333.1012 S. of RR & S.E. of parcel above to houses behind cul-d- sac at S. Hollow Ct. 32 55073.3101 1602 N. Flora Rd. N.E. corner of roundabout at N. Flora Rd. & Mission Ave. 33 55074.1556 Lot between 18303 E. Mission Ave. & 1624 N. Greenacres Rd. 34 55074.4701 N.W. corner of intersection of E. Mission Ave. & N. Arties Rd. 35 55074.4702 N.E. corner of intersection of E. Mission Ave. & N. Arties Rd. 36 55172.0162 Narrow strip on N. Barker just N. of 1204 N. Barker Rd. 37 55182.0105 Narrow lot on N. Corbin Rd. at intersection of E. Mission Ave. & N. Corbin Ln. Other City -Owned Properties Property No. Parcel No. Address Description 38 35232.1304 4908 E. lst Ave. Vacant parcel 39 45022.4817 4216 N. Best Rd. Vacant parcel 40 45033.0201 Future ROW for Pines Grade Separation 45033.0308 12425 E. Trent Ave. Future ROW for Pines Grade Separation 41 45033.0309 Future ROW for Pines Grade Separation 42 45033.5010 N.E. corner of N. Pines Rd. & E. Pinecroft Way Future ROW for Pines Grade Separation 43 45033.9090 Pines GSP/Avista Properties 44 45033.9091 Pines GSP/Avista Properties 45 45033.9126 Future ROW for Pines Grade Separation 46 45101.9068 13501 E. Mirabeau Parkway Adjacent to Mirabeau Meadows Park 47 45121.9118 17002 E. Euclid Ave. City Street Shop 48 45191.1308 Adjacent to Appleway Blvd., just west of S. Dishman Rd. 49 45191.9035 Adjacent to Appleway Blvd., just west of S. Dishman Rd. 50 45222.0313 12614 E. Sprague Ave. Adjacent to Precinct building Page 2 of 2 Property No# Parcel Numb . 35243.0807 35243.0871 35243.0986 4 35243.1070 35243.1071 35243.1080 >.v 7 44042.9114 P 8 45103.0405 45104.0209 10 45141.0701 11 45141.0703 12 45141.0705 13 45141.1001 14 45171.1305 15 45174.01301 16 45174.0810 17 45192.9145 18 45224.2382 19 45232.9027 20 45233.1606 21 45233.2003 22 45233.2013 23 45233.4005 MairMvc 24 45234.1611 Q. tY allege 25 45251.0820 26 45251.0821 27 45272.1031 28 45294.9056 29 45321.9066 30 45333.0113 31 45333.1012 32 55073.3101 33 55074.1556 34 55074.4701 35 55074.4702 36 55172.0162 37 55182.0105 38 35232.1304 39 45022.4817 40 45033.0201 3 41 45033.0308 42 45033.0309 43 45033.5010 44 45033.9090 45033.9091 45033.9126 45121.9 45121.9118 18 Jr 45191.1308 45222.0313 45 46 47 48 C 49 50 a � Minneh Conse E 37th A Moran Camp Sekani Park Feld Area Park M Mini.. il�-il J,i E 4th Ave E 8th Ave Trentwood Pasadena Park F 'yor 9a Dr f14Fw00d\ z a E Nora Ave a v E Mission Ave l� 2 O h: ®E Mir® Ave 0 J I a Z ® 6 m E Broadway Ave E Broadway Ave _ u 15 Q 16 27 o Spokane hman Valley so Dishman Hills N=tural Area Dishman Hills Conservation Area - Glenrose Unit 28th Ave E 44th Ave 27 E 4th Ave E 24th Ave �Fuclid Ave E Valleyway Ave Veradale Greenacres Avc n ea n .7NE rc� Liberty Lake Saltese Uplands Conservation Area Spokane Greenecre Valley 27 Nos Otis Orch Liberty 0 Municipal Boundaries OOff -Limits Locations - Numbers coincide with charts *Mere detailed chart on back * City Hall Attachment 2 City of Spokane Valley Properties Closed to Public -Use SVMC 6.15 Ms: Produced: 01/18/2023 Spokane Valley Economic Development Scale: 1:54,000 Feet 0 2,500 5,000 10,000 Spokan�� .000Ua11ey Properties Closed to Public -Use SVMC 6.15 Property No# Parcel Number Address Description 1 35243.0807 NE corner of E. 11th Ave. & 5. Dickey Rd. 2 35243.0871 SE corner of E. llth Ave. & S. Dickey Rd. 3 35243.0986 E. 14th Ln. off S. Bettman Rd., N. side of road past the S Curve 4 35243.1070 Lot on both sides of E. 14th Lane, at intersection with S. Bettman Rd. 5 35243.1071 Lot south of E. 14th Lane entrance, i.e. lot above 6 35243.1080 E. 14th Lane off S. Bettman Rd., S. side of road past 5 curve 7 44042.9114 Lot on N. side of E. Ponderosa Dr. past E. 50th Court 8 45103.0405 2206 N. Houk Rd ROW at intersection with E. Mansfield Ave. 9 45104.0209 N.E. corner of E. Mission Ave. & N. Mamer Rd. intersection 10 45141.0701 Between 1118 N. Burns Rd. & 1119 N. Progress Rd. 11 45141.0703 Between 1110 N. Burns Rd. 8,1111 N. Progress Rd. 12 45141.0705 Between 1102 N. Burns Rd. 8,1103 N. Progress Rd. 13 45141.1001 S. side of E. Mission at entrance to above 3 Lots. 14 45171.1305 1023 N. University Rd. 15 45174.0801 510 N. Raymond Rd. 16 45174.0810 Behind 510 N. Raymond Rd. & 515 N. University Rd. 17 45192.9145 E. side of S. Park between E. 3rd Ave. & E. 4th Ave. 18 45224.2382 S. side of E. 15th Ave. between 5. McDonald Rd. & S. Blake Rd. 19 45232.9027 601 S. Evergreen Rd. SE corner of S. Evergreen Rd. & E. 6th Ave. intersection 20 45233.1606 S.W. corner of intersection of S. Warren Rd. & E. 13th Ave. 21 45233.2003 Lot between 13905 E. loth Ave. & 1505 E. Evergreen Rd. 22 45233.2013 Lot behind 45233.2003 above & 1505 E. Evergreen Rd. 23 45233.4005 805 5. Evergreen Rd. Between 829 5. Evergreen Rd. & 803 S. Evergreen Rd. 24 45234.1611 15003 E. 16th Ave. N.E. corner of intersection of E. 16th Ave. & S. Burns Rd. 25 45251.0820 Lot en E. Side of S. Conklin Rd. where it curves into E. 23rd Ave. 26 45251.0821 Lot at end of S. Ridgemont Ln., between 2202 8,2201 S. Ridgemont Ln. 27 45272.1031 1609 S. Pines Rd. Triangle lot on S. Side of intersection of E. 16th Ave., S. Pines Rd. & Hwy 27 28 45294.9056 ROW between RR & S. Dishman Mica Rd. from E. 32nd Ave. N to E. 28th Ave. 29 45321.9066 ROW between RR & S. Dishman Mica Rd. from E. 32nd Ave. 5. to just past 5. Schafer Rd. 30 45333.0113 S. of RR starting at E. 40th Ave. to houses on E. Forest Meadows Dr. 31 45333.1012 S. of RR & S.E. of parcel above to houses behind cul-d-sac at S. Hollow Ct. 32 55073.3101 1602 N. Flora Rd. N.E. corner of roundabout at N. Flora Rd. & Mission Ave. 33 55074.1556 Lot between 18303 E. Mission Ave. & 1624 N. Greenacres Rd. 34 55074.4701 N.W. corner of intersection of E. Mission Ave. & N. Arties Rd. 35 55074.4702 N.E. corner of intersection of E. Mission Ave. & N. Arties Rd. 36 55172.0162 Narrow strip on N. Barker just N. of 1204 N. Barker Rd. 37 55182.0105 Narrow lot on N. Corbin Rd. at intersection of E. Mission Ave. & N. Corbin Ln. 38 35232.1304 4908 E. 1st Ave. Vacant parcel 39 45022.4817 4216 N. Best Rd. Vacant parcel 40 45033.0201 Future ROW for Pines Grade Separation 41 45033.0308 12425 E. Trent Ave. Future ROW for Pines Grade Separation 42 45033.0309 Future ROW for Pines Grade Separation 43 45033.5010 N.E. corner of N. Pines Rd. & E. Pinecroft Way Future ROW for Pines Grade Separation 44 45033.9090 Pines GSP/Avista Properties 45 45033.9091 Pines GSP/Avista Properties 46 45033.9126 Future ROW for Pines Grade Separation 47 45101.9068 13501 E. Mirabeau Parkway Adjacent to Mirabeau Meadows Park 48 45121.9118 17002 E. Euclid Ave. City Street Shop 49 45191.1308 8908 E 2nd Ave Adjacent to Appleway Blvd., just west of S. Dishman Rd. 50 45222.0313 12614 E. Sprague Ave. Adjacent to Precinct building CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: January 31, 2023 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Motion Consideration: Potential Grant Opportunity RAISE FY23 GOVERNING LEGISLATION: RCW 35.77.010: Six -Year Transportation Improvement Program PREVIOUS COUNCIL ACTION TAKEN: • Since 2019, the City has identified the Sullivan & Trent Interchange project as a City priority project and included it on its federal agenda. • In 2021, the City partnered with Spokane County to submit a joint application to the United States Department of Transportation. The application was not awarded funding. • March 22, 2022: Administrative report providing a project update. • October 4, 2022: Administrative report providing a project update. • December 13, 2022: Administrative report: Consensus to bring forward the Alternative #2- Diamond Interchange w/ Peanut Roundabouts to final design. • December 20, 2022, City Council passed a motion to advance Alternative 2 — Diamond Interchange w/ Peanut Roundabouts to final design. BACKGROUND: The US Department of Transportation (USDOT) issued a call for projects in December 2022 for the RAISE (Rebuilding American Infrastructure with Sustainability and Equity) discretionary grant program. The RAISE program has previously used the acronyms BUILD and TIGER. Projects are scored based on their merits with respect to the following criteria: safety, environmental sustainability, quality of life, improves mobility and community connectivity, economic competitiveness and opportunity, state of good repair, partnership and collaboration, and innovation. Projects are also scored on project readiness and cost effectiveness. Critical program details are: Total Available Program Funds: Award Range (Min -Max): Match Amount: Application Due Date: Application Award Date: Obligation Date (if awarded): $2.3 billion nationwide $1.7 billion Bipartisan Infrastructure Law + $0.8 billion 2023 Appropriations Act $5 - $25 million (urban) (from B.I.L.) Up to $45 million $345 million max to any single state 50/50 split between rural/urban areas 80% Federal max. (urban), N/A (rural) 20% Non -Federal min. (urban) February 28, at 2PM PDT June 28, 2023 No later than September 30, 2027 Staff recommends submitting the Sullivan & Trent Interchange Project to this call for projects. To date, the City has secured roughly $6.6M of federal grant funds for the project. The secured funding fully funds the engineering and right-of-way phases, leaving the construction phase of the project unfunded. Table 1 shows the projected application funding breakdown and captures the current cost estimate updates provided by the consultant team. The funding request Page 1 of 2 considers the anticipated 2023 call for projects offered by the Washington State Department of Transportation's Local Bridge Program. For the purposes of this RAISE application, it is suggested that the application acknowledge these funds to help reduce the RAISE request. Table 1. RAISE Application Funding Summary ota Federal Funding Requested Potential Secured RAISE Program WSDOT's Local Bridge Program (NHPP + STBG) National Highway Freight Program $ 17,213,169 $ 10,000,000 $ 2,552,000 40.76% 23.68% 6.04% Secured Secured Highway Improvement Program 2023 Congressionally Directed Spending (Earmark) $ 1,367,500 r 3.24% $ 2,650,000 6.22% Subtotal $ 33,782,669 80.00% Non -Federal Fundint Committed City of Spokane Valley (13.5% Match for Secured Funds) $ 1,025,298 2.43% Required (Not Secured) Potential Sources: City of Spokane Valley, Transportation Improvement Board (TIB), Legislative Direct Allocation, Freight $ Mobility & Strategic Investment Board (FMSIB) 7,420,694 17.57% Subtotal $ 8,445,991 20.00% Total Future Eligible Project Cost $ 42,228,660 100.00% $ 42,624,991 The Sullivan & Trent interchange is a competitive project that has been recognized at the highest level, as indicated by the federal funding awards it has received. The non-federal funding requirement may be a limiting factor to be very competitive in this call for projects from the RAISE program. However, it is rare for a project to be awarded funds on its first submittal. Further, submitting this application allows the RAISE application to undergo a full USDOT review process to help identify other potential risks or shortcomings. It is suggested by staff that the City submit this application as the first attempt to elevate this important project on the national stage. OPTIONS: Move to authorize the City Manager or designee to apply for the RAISE Fiscal Year 2023 grant for the Sullivan & Trent Interchange project or take other action. RECOMMENDED ACTION OR MOTION: Move to authorize the City Manager or designee, to apply for the RAISE Fiscal Year 2023 grant for the Sullivan & Trent Interchange Project. BUDGET/FINANCIAL IMPACTS: The City has allocated $500,000 towards this project in past budgets. Of this allocation, approximately $400,00 has been expended on preliminary design analysis and approximately $100,000 remains. Given the large non-federal match requirement needed, about $8.5 million, the City would need to secure those non-federal funds before any RAISE funds are obligated. To create a most competitive federal funding application, staff contracts with an outside consultant. The consultant cost for creating the application is estimated not to exceed $50,000 and is included in the 2023 public works budget. STAFF CONTACT: Adam Jackson, Sr. Engineer — Planning & Grants ATTACHMENTS: N/A Page 2 of 2 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: January 31, 2023 Department Director Approval: Check all that apply: ['consent ❑ old business ® new business ['public hearing ['information ['admin. report ['pending legislation ['executive session AGENDA ITEM TITLE: Motion Consideration — Construction Contract Award for Mission Ave Bridge Deck Repair - CIP #0335 GOVERNING LEGISLATION: SVMC 3.35.10 — Contract Authority PREVIOUS COUNCIL ACTION TAKEN: • 01/12/2021 Administrative report discussing WSDOT's Local Bridge Program, which is funded by the Federal Highway Bridge Program. • 01/26/2021 Motion passed to apply to the Local Bridge Program's call for projects • 03/15/2022 Administrative Report discussing 2022 CIP projects BACKGROUND: In 2021, the city submitted a grant application and was awarded Federal Highway Bridge Program funds for the Mission over Evergreen Road Bridge Deck Repair. The Project will sandblast the existing bridge deck's top wearing surface and apply a primer and thin polymer overlay. Project Costs Preliminary Engineering Construction Bid Award Construction Contingency Construction Engineering $ 25,000 349,760 17,488 41,000 Project Budget Federal Grant $ 433,248 Total Estimated Costs $ 433,248 Total Budget: $ 433,248 The Engineer's Estimate for construction was $216,106.50. The project was advertised on September 22, 2022. The City received and opened one bid on November 18, 2022. The lowest, responsive, responsible bidder is NA Degerstrom with a bid of $349,760. Staff worked with Federal Highway Bridge Program staff to secure additional funding that will cover the additional costs. The project's bid tabulation is attached. OPTIONS: 1) Move to award the contract to the lowest responsive and responsible bidder, or 2) take other appropriate action. RECOMMENDED ACTION OR MOTION: Move to award the Mission Ave Bridge Deck Repair construction contract to NA Degerstrom in the amount of $349,760 and authorize the City Manager to finalize and execute the construction contract. BUDGET/FINANCIAL IMPACTS: The total project budget is $433,248 and there are sufficient funds to cover the costs for this project. The federal grant pays for 100 percent of the project cost. STAFF CONTACT: Erica Amsden, Engineering Manager ATTACHMENTS: Bid Tabulation — Mission Ave Bridge Deck Repair BID TABULATION Mission Ave Bridge Deck Repair Project CIP No. 0335, Federal Aid #:BHM-4060(002) ! 691 1'i ne Item # Units Quantity Engineers Estimate N.A. Degerstrom Unit Price I Total Cost Unit Price I Total Cost Schedule A 100 MINOR CHANGE CALC 1 $25,000.00 $25,000.00 $25,000.00 $25,000.00 101 SPCC PLAN L.S. 1 $500.00 $500.00 $500.00 $500.00 102 MOBILIZATION L.S. 1 $20,000.00 $20,000.00 $35,000.00 $35,000.00 103 PORTABLE CHANGEABLE MESSAGE SIGN HR. 600 $10.00 $6,000.00 $5.00 $3,000.00 104 PROJECT TEMPORARY TRAFFIC CONTROL L.S. 1 $20,000.00 $20,000.00 $55,000.00 $55,000.00 105 REMOVE CEMENT CONCRETE SIDEWALK/ DRIVEWAY APPROACH S.Y. 18 $250.00 $4,500.00 $300.00 $5,400.00 106 EXPANSION JOINT MODIFICATION L.F 200 $50.00 $10,000.00 $100.00 $20,000.00 107 THIN POLYMER OVERLAY S.Y. 1650 $60.61 $100,006.50 $105.00 $173,250.00 108 BRIDGE DECK REPAIR S.F. 200 $70.00 $14,000.00 $75.00 $15,000.00 109 EROSION CONTROL AND WATER POLLUTION PREVENTION L.S. 1 $1,500.00 $1,500.00 $1,000.00 $1,000.00 110 CEMENT CONC. SIDEWALK S.Y. 18 $300.00 $5,400.00 $400.00 $7,200.00 111 PLASTIC LINE L.F. 1300 $5.00 $6,500.00 $5.00 $6,500.00 112 PLASTIC WIDE LANE LINE L.F. 300 $6.00 $1,800.00 $7.50 $2,250.00 113 PLASTIC TRAFFIC ARROW EACH 3 $300.00 $900.00 $220.00 $660.00 Schedule A Total $216,106.50 $349,760.00 Project Totals $216,106.501 $349,760.00I Competitive bids were opened on November 18, 2022. I hereby certify to the best of my ability that this is a true and correct bid tabulation for the Mission Bridge Deck Repair, CIP #335 �/f19 Kelly Lynch,1 E' ` Senior Engineer/Project Manager CHECKLIST Bid Proposal Checklist ✓ Bid Proposal Form ✓ Addenda's Acknowledged ✓ Contractor Certification Wage Law Compliance ✓ Contractor Administrative Info ✓ Bidder Qualification Statement ✓ Bid Deposit Form ✓ Bid Deposit Surety Bond ✓ Representations and Certifications ✓ Non -Collusion Declaration ✓ Local Agency Certification for Federal -Aid Contracts ✓ DBE Utilization Certification ✓ DBE Written Confirmation Document ✓ DBE Trucking Credit Form N/A DBE Bid Item Breakdown ✓ Recycled Material Form ✓ WSDOT DBE Goal Concurrence Pending CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: January 31, 2023 Check all that apply: ❑ consent ❑ old business ❑ information ❑ admin. report Department Director Approval: ® new business ❑ public hearing ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Motion Consideration: Lodging Tax Funds Avista Stadium Award GOVERNING LEGISLATION: Chapters 82.08 and 67.28 RCW; chapter 3.20 SVMC PREVIOUS COUNCIL ACTION TAKEN: Thus far in 2022 and 2023 for the 2023 awards, the Council has had discussions pertaining to lodging tax on six previous occasions: • July 19, 2022 where we discussed: o Lodging tax in general — what it is and how it may be expended. o The LTAC — what it is and its role in the process. o The Council's role in the process. o Council goals and priorities for the LTAC. • August 16, 2022 where Council discussed and reached consensus on the goals and priorities that should be included in the lodging tax grant application and also communicated those goals and priorities to the LTAC. • September 27, 2022 where Council voted to return the $3,500,000 in 2022 lodging tax proceeds originally awarded for the Expo Center Expansion project back to Fund #104. This amount has been included in the total amount available for 2023 and the fund balance for Fund #104 (1.3% Tax). • October 18, 2022 where Mayor Haley recommended and Council approved the appointment of two alternates to the Lodging Tax Advisory Committee. • November 8, 2022 where Council heard an administrative report on the LTAC recommended lodging tax grant allocations. • December 13, 2022 where Council approved the lodging tax awards from 2% hotel/motel tax from Fund #105, and approved sending a revised award to the LTAC for review and comment for the Avista Stadium award from Fund #104. BACKGROUND In 2003 the City implemented a 2% hotel/motel tax, the proceeds of which are used to promote conventions and tourist travel to our City. The organizations to which the tax proceeds are distributed are ultimately determined by the City Council which receives a recommendation from the Lodging Tax Advisory Committee (LTAC). The LTAC is comprised of five members who are appointed by the City Council. The LTAC membership must include: • At least two representatives of businesses that are required to collect the tax, • At least two people who are involved in activities that are authorized to be funded by the tax, and • One elected city official who serves as chairperson of the LTAC On October 20, 2022, the LTAC met to consider application materials and presentations from applicants seeking a portion of the $871,000 appropriated in the City's 2023 Budget for the 2% portion of lodging taxes in Fund #105, and for amounts from the 1.3% portion of taxes in Fund #104. The total of all requests in the applications received for 2023 awards from the 2% tax totaled $524,150. Ultimately, the 2% requests were approved by Council in the amounts recommended by the LTAC on December 13, 2022, which included $309,702 in awards to applicants and a transfer of $515,198 to Fund #104. 1 One application in the amount of $3,250,000 was received from Spokane County in conjunction with the Spokane Indians for the 1.3% tax for a capital project to modernize Avista Stadium, using a phased multi -year approach with the funding over three years. LTAC's recommendation was to award this project $2,000,000 over the three years. Subsequently, the City received an email request from the Spokane County Chief Executive Officer, Scott Simmons, in relation to the proposed $2,000,000 allocation to Avista Stadium. Mr. Simmons requested that if the ultimate award for this proposal was less than the $3,250,000, that Council approve that the County make the entirety of the award available in 2023 rather than spread out over three years as was originally proposed in the County's application. At the December 13, 2022 meeting, Council passed a motion to have the $2,000,000 award available all in 2023 rather than over three years. As this is a change in the use of revenue under RCW 67.28.1817, this change needed to be submitted to the LTAC for review and comment for 45 days prior to Council taking final action on the award. The change was communicated to the individual LTAC members on December 14, 2022, and a special meeting for the LTAC members was scheduled for December 22, 2022, to allow discussion and comment by LTAC members in person if they so wished. However, due to a lack of a quorum, the meeting was adjourned. It was communicated to all of the LTAC members that they could submit written comments to be provided to Council or that they could provide comment at the Council meeting on January 31st As of January 25t", staff has received written comments from Greg Repetti. Mr. Repetti's comment was that he agreed with City Council recommendations. Pursuant to RCW 67.28.1817, it has been 45 days and City Council may take final action on the change in use of revenue to award the $2,000,000 toward the stadium project in 2023 so that it is available to the project. If this award is approved, the $2,000,000 will be available for the project until expended or project completion, whichever occurs first. OPTIONS: The Council decision on December 13th to award the entire $2,000,000 to the Avista Stadium improvements in one year instead of over three years as was in the original application constitutes "a change in the use of revenue received under [chapter 67.28 RCW]." The change was submitted to the LTAC for review and comments, and it has been greater than the 45 days required by RCW 67.28.1817(2) Council options are to 1) move to award the full amount of the $2,000,000 lodging tax award from Fund #104 to the Avista Stadium project in 2023, 2) move to allocate the $2,000,000 award over three years, or 3) other action as deemed appropriate by Council. RECOMMENDED ACTION OR MOTION: I move to award $2,000,000 of Lodging Tax funds from Fund #104 from the 1.3% tax to the design, construction, and other associated costs of the Spokane County and Spokane Indians Avista Stadium Project according to the subsequent request by Spokane County that the funds be made available in 2023. BUDGET/FINANCIAL IMPACTS: The 2023 Budget includes total revenues of $605,000 in Fund #104 from the 1.3% tax. There are currently no budgeted 2023 expenditures in Fund #104; however, if the Avista Stadium project is awarded, expenditures will be added in a future 2023 budget amendment. If $2,000,000 is awarded from Fund #104, there will be an estimated available ending fund balance in 2023 of $4,467,892 in that fund after the transfer in of $515,198 from Fund #105. STAFF CONTACT: Chelsie Taylor, Finance Director; Sarah Farr, Accountant/Budget Analyst 2 ATTACHMENTS: • Written comments from LTAC members • Email request from Spokane County • Minutes of October 20, 2022, Lodging Tax Advisory Committee meeting. • Chart reflecting a history of hotel/motel tax receipts for Fund #104 (1.3% Tax) from August 2015 through October 2022. • Fund #104 — Hotel/Motel Tax — history of revenues and expenditures — 2018 through 2021 Actuals and 2022 and 2023 Budgets. • Separately distributed binder titled "Lodging Tax Grant Funding Requests 2023" that was also utilized by the Lodging Tax Advisory Committee at their October 20, 2022 meeting. 3 Chelsie Taylor From: Sarah Farr Sent: Tuesday, January 24, 2023 9:10 AM To: Chelsie Taylor Subject: FW: Lodging Tax Advisory Committee Meeting Follow up For the Lodging Tax RCA. Thanks - Sarah Farr j Accountant/Budget Analyst 10210 E. Sprague Avenue I Spokane Valley, WA 99206 (509) 720-5041 I sfarr@spokanevalley.org This email and any attachments may be subject to disclosure pursuant to Washington State's Public Record Act, chapter 42.56 RCW. From: Debi Seier <Debi.Seier@ multicare.org> Sent: Friday, December 16, 2022 11:28 AM To: Sarah Farr <sfarr@spokanevalley.org> Subject: RE: Lodging Tax Advisory Committee Meeting Follow up [EXTERNAL] This email originated outside the City of Spokane Valley. Always use caution when opening attachments or clicking links. Sarah, Below from Greg (as he is unable to attend Thursday's meeting). "I agree with the City Council's recommendations." Thank you. Ded Debi Seier I Executive Assistant to Greg Repetti, President MultiCare INW Hospitals and Regional Strategic Implementation Dave Chen, MD, Chief Medical Officer, Deaconess & Valley Hospitals/System Physician Executive, Medical Staff Services, MultiCare Health System Deaconess Hospital, MultiCare Health System Phone: 509-603-7965 Fax: 509-473-2143 Address: 800 W. Fifth Avenue, Spokane, WA 99204 seierd@multicare.org MULTICARE'S SHARED VALUES I Respect I Integrity I Stewardship I Excellence I Collaboration I Kindness 1 From: Sarah Farr <sfarr@spokanevalley.org> Sent: Friday, December 16, 2022 9:15 AM To: Debi Seier <Debi.Seier@multicare.org> Subject: RE: Lodging Tax Advisory Committee Meeting Follow up CAUTION: This message originated from an outside source. Do not click links or open attachments unless you recognize the sender, are expecting something from them, and know the content is safe. Please send spam & phishing emails to SPAM.Email@multicare.org as an attachment. Thank you Debi. Will Greg be able to provide any written comment as an LTAC member, prior to the meeting? Thanks - Sarah Farr I Accountant/Budget Analyst 10210 E. Sprague Avenue 1 Spokane Valley, WA 99206 (509) 720-5041 1 sfarr@sookanevallev.org This email and any attachments may be subject to disclosure pursuant to Washington State's Public Record Act, chapter 42.56 RCW. From: Debi Seier <Debi.Seier@multicare.org> Sent: Friday, December 16, 2022 9:01 AM To: Sarah Farr <sfarr@spokanevallev.org> Subject: FW: Lodging Tax Advisory Committee Meeting Follow up [EXTERNAL] This email originated outside the City of Spokane Valley. Always use caution when opening attachments or clicking links. Hello Sarah, Greg is unable to attend Thursday, 22°d. He has a previously scheduled meeting. Ze4 Debi Seier I Executive Assistant to Greg Repetti, President MultiCare INW Hospitals and Regional Strategic Implementation Dave Chen, MD, Chief Medical Officer, Deaconess & Valley Hospitals/System Physician Executive, Medical Staff Services, MultiCare Health System Deaconess Hospital, MultiCare Health System Phone: 509-603-7965 Fax: 509-473-21431 Address: 800 W. Fifth Avenue, Spokane, WA 99204 seierd@multicare.org MULTICARE'S SHARED VALUES I Respect 1 Integrity I Stewardship I Excellence I Collaboration I Kindness 2 From: Gregory Repetti <Gregory.Repetti@multicare.org> Sent: Friday, December 16, 2022 8:56 AM To: Debi Seier <Debi.Seier@multicare.org> Subject: FW: Lodging Tax Advisory Committee Meeting Follow up Can I make this From: Sarah Farr <sfarr@spokanevalley.org> Sent: Friday, December 16, 2022 7:33 AM To: Gregory Repetti <Gregory.Repetti@multicare.org> Subject: Lodging Tax Advisory Committee Meeting Follow up CAUTION: This message originated from an outside source. Do not click links or open attachments unless you recognize the sender, are expecting something from them, and know the content is safe. Please send spam & phishing emails to SPAM.Email@multicare.org as an attachment. Good morning, This is a follow up to the email sent on Wednesday. Please reply directly to this email with your availability for attendance. If you have any questions regarding the meeting or the process, please don't hesitate to email or call me. Tuesday night, at the December 131" Council meeting, the recommendations from the Lodging Tax Advisory Committee were brought before City Council for final consideration and award. As occurred with the LTAC, staff recommended City Council consider the allocation in two separate motions — one for use of money in Fund #104 (1.3% tax) and one for use of money in Fund #105 (2% tax). This allows independent discussion on the use of funds from the two sources. Council voted to award the LTAC recommended amounts to the entities under the 2% tax. A spreadsheet is attached for your reference. Regarding the 1.3% tax allocation, after the November 8, 2022 Council meeting when the LTAC recommendations were first presented, the City received an email request from the Spokane County Chief Executive Officer, Scott Simmons, in relation to the proposed $2,000,000 allocation to Avista Stadium. Mr. Simmons requested that if the ultimate award for this proposal was less than the $3,250,000, that Council approve that the County receive the entirety of the award in 2023 rather than spread out over three years as was originally proposed in the County's application. Last night, it was presented to Council that if they wished to grant the County's request, this would represent a change in the use of revenue. Under state law (RCW 67.28.1817), the City must then submit the proposed change to the LTAC who must be given at least 45 days to review and provide comments prior to final action by the City Council. The Lodging Tax Advisory Committee will have the opportunity to comment on this motion in an open meeting. This meeting will be held on Thursday, December 22, 2022 at 1:00 p.m. in Council Chambers at City Hall, located at 10210 E. Sprague Ave. There will also be Zoom available for virtual attendance for those who need to utilize that option. If you are unable to attend, you may submit written comments that will be made available during the meeting. Best Regards - Sarah Farr 1 Accountant/Budget Analyst 10210 E. Sprague Avenue I Spokane Valley, WA 99206 (509) 720-5041 1 sfarr@spokanevalley.org 3 Chelsie Taylor From: John Hohman Sent: Monday, November 14, 2022 2:32 PM To: Erik Lamb; Chelsie Taylor Subject: FW: LTAC funds I received the email below from Scott Simmons. Please include the County's request in the December 13th Council item. Thanks. From: Simmons, Scott <SSIMMONS@SpokaneCounty.org> Sent: Monday, November 14, 2022 11:59 AM To: John Hohman <jhohman@spokanevalley.org> Subject: LTAC funds [EXTERNAL] This email originated outside the City of Spokane Valley. Always use caution when opening attachments or clickine links. John — with the recent recommendation by LTAC to provide $2,000,000 in support of improvements at Avista Stadium, the County would request these funds to be made available at the beginning of 2023. I recognize that the City Council still needs to approve the recommended awards. Let me know if I can provide you anything further. Scott Scott Simmons Chief Executive Officer Spokane County, Washington I www.spolcanecounty.org 509.477•a60o Office 1509.496.0364 Mobile I ssimmons{a spokanecounty.org A S r r r TNT r' 1 MINUTES LODGING TAX ADVISORY COMIVIITTEL 1VIEETJNG October 20, 2022 8:00 a,m. Spokane Valley City Hall Council Chambers 10210 East Sprague Avenue Attendance I o irrg Tal'lsor) Corrrrrrrttc a r1 a ram; Chair': Deputy Mayor Rod Higgins Cherne Haskell, Alternate for The HUB Clint Branz, Alternate for Spokane County Fair Board Grant Guinn, 'Mt by Hilton Amanda Alcamo, U.G;ford Suites !Staff: Chelsle Taylor, Finance Director Tony Beattie, Sr, Deputy City Attorney Sarah Fair, Accountant/Budget Analyst Lest' liras,ijield, Comrn.Mcrrkcting Officer Christine Bainbridge, City Cleric Chair Deputy Mayor Higgins called the meeting to order at 8:00 a.m. and welcomed everyone, after which there were self -introductions. Deputy City Attorney Beattie introduced himself, and explained that as appointed officials, members of this committee are subject to laws such as those dealing with open government; and he went through his Open Public Government PowerPoint training for Committee members, explaining the various portions of the Public Records Act, and the Open Public Meetings Act, Opening Comments: Accountant/Budget Analyst Ms. Farr and Finance Director Taylor gave an overview of the contents of the notebook, including the Lodging Tax committee process, City Council goals and Priorities for use of Lodging Tax Revenues, and the calendar for the 2023 process, including mention that the 2023 meeting is set for October 19, 2023. Communications and Marketing Officer Ms. Brassfield gave a report on the Council's return of the 2021 Expo Center capital lodging tax award of $3,500,000, explaining that in early 2022, the consultant determined the project cost had increased to at least $14 million, and that Council voted to return the $3,5 million back to the capital lodging tax fund for another use in the future. Ms. Brassfielcl also went over some of the history of the Tourism Study, strategies, and Tourism Promotion Area (TPA) benefits and next steps, Public Comment Opportunity: Chair Higgins explained that this is an opportunity for public comment and that comments will be limited to three minutes each. Chair Higgins opened the floor for public comments, No public comments were offered, Chair-Iiggins called for a recess at approximately 8:50 a.m. The meeting reconvened at 9:00 aan, Presentations were made in the following order: 1. Spokane County Fair and Expo Center — Ms. Erin Gurtol and Ms. Rochelle Buchanan The Spokane County Fair and Expo Center seeks $100,000 to continue to enhance the fair marketing program and bring in more guests and attractions, 2. Spokane County Avista Stadium, Capital Construction — Mr. Scott Siinntons and Mr. Chris Duff The applicants seek $3,250,000 over a three year period; although they did not have a PowerPoint, they gave copies of the printed slides to the City Cleric who distributed them to committee members; followed by an explanation of the slides by Mr. Duff. 3. All Wheels Swap Meet — Mr, Brian Anderson The applicant seeks $6,000 for marketing the event, which will be held at the Fairgrounds, 4. CNC Productions -- Mr, Chris Cody Bertholf The applicant seeks $10,000 to nintrlcet the annual RV show. LTAC Minutes October 20, 2022 Page 1 of 3 5. Cody Productions --Mr. Chris Cocly Bertholf The applicant seeks $10,000 to market the Spokane Motorcycle Show and Sale. 6. Family Guido —Ms. Charity Doyl The applicants seek $16,000 to promote their Diwali & Vegetarian Festival, also known as the Festival of Lights; said the event will likely be held at the Miraboau, Fairgrounds, or CenterPlace. 7. Filipino -American Northwest Association — Ms, Jacqueline Babol 'I'he applicants seek $26,140 to market a five day Philippine Embassy Consulate Outreach event. 8, hatch Advertising — Mr. Chris Cody The applicant seeks $50,010 for their SFIOP, EAT, STAY event, which would be a package event to potential tourists, and would include the Spokane Valley Mall, I-Iampton Inn and Tru by Hilton. Chair Hliggins called for a recess at 10:16 a.tn. The meeting reconvened at 10:30 a.m. 9.IIUB Sports Center ---Mr. Phil Champlin The applicant seeks $55,000 to market their 2023 events. 10. JAKT-Crave — Ms, Katy Lee, and Ms. Karon Stebbins The applicants seek $60,000 to continuo marketing and operations of their event. 11. JAKT—Farmer's Market --Ms. Katy Lee, and Ms. Karen Stebbins The applicants seek $26,000 to continue marketing and operations of their event. 12. North America Talk, Inc. — Mr. Jacob Luplow The applicant seeks between $18,000 and $40,000 for his Community Mobile Branding Company to market mobile users along the I-5 corridor. Mr. Guinn suggested that Visit Spokane might be a better venue or to contact the TPA. 13,Northwest Winterfest--Mr. Sam Song and Ms. Charity Doyl The applicants seek $55,000 for the 2023 event, which they explained will be held indoors this year due to winter weather. 14. Speed and Custoin Productions, LLC—Mr. Brian Anderson The applicant seeks $10,000 to market his Spokane ,Speed and Custoin Show. 15. Valleyfest—Ms. Peggy Doering The applicant seeks $30,000 to market and advertise the 2023 Valloyfesl festival, 16. Valleyfest Cycle Celebration — Ms. Peggry Daerin The applicant seeks $5000 to market and advertise the 2023 Cycle Celebration event. 17. Spokane Valley Summer Theatre — Ms. Yvonne Johnson, Executive Artistic Director The applicant seeks $25,000 to market the 2023 SVST Season, Lodging Tax Advisory Committee members develop funding recommendations Finance Director Taylor said once the committee members have completed their individual recommendations, to please hand them to Ms. Farr who will include all the totals on one spreadsheet. Chair Higgins called for a recess at 11:47 a,m, He reconvened the meeting at 11:55 a.m. Ms. Taylor said that once all figures are included on the spreadsheet, the average is the starting point in the discussion; that committee members are free to discuss this, that they can stay with the average, or negotiate different values for LTAC Minutes October 20, 2022 Page 2 of 3 different events; and oiiee completed, she will deal a motion on the applicant alloealiOIIS, followed by a motion for the I ,3% tax. Lodging Tax Advisory Committee member discussion nn(l award recommendation Members gave their recommendations to Ms. Farr who entered them on the spreadsheet, along with the average for each item, It was then moved by Mr. Guinn, seconded and unanimously agreed to accept the averages on the .spreadsheet, The amounts are as follows: All Wheels Swap Meet: $4,800 CNC Productions: $7,500 Cody Productions: $6,500 Family Guide: $7,000 Filipino -American NW Assoc. $9,000 Hatch Advertising $17,002 HUB Sports Center $55,000 JAKT-Cravel $35,000 MKT -Farmer's Market $ 1 1,000 NorthAmerica talk, Tnc,: $0 Northwest Wintorfest: $33,000 Spokane Co Fair & Expo Ctr $73,000 Speed & Custom Productions $8,000 Spokane Valley Summer Theatre: $24,000 Valleyfest: $14,800 Valleyfest Cycle Celebration: $4,100 Concerning the 1,3% tax for capital projects, it was confirmed that this is a total over three years, so the full amount if awarded, would be $1 million a year. It was moved by Mr. Guinn, seconded and unanimously agreed to accept the $2 million mvevage based on responses today. It was !!roved by Mr. Guinn, seconded and unanimously agreed to aclowii. The sleeting adjourned at 12:23 p.m. Respectfully submitted, Christine Bainbridge, Spokane Valley City Clerk LTAC Minutes October 20, 2022 Page 3 of 3 P:TinancelFinance Activity Reports1Tax RevenuelLodging Tax\20221104 hotel motel tax 2022 for Council 2023 01 24 CITY OF SPOKANE VALLEY, WA Hotel/Motel Tax Receipts through - October Actual for the years 2015 through 2022 2015 2016 2017 2018 201E 2020 2021 2022 January 0 20,246 February 0 18,052 March 0 22,486 April 0 34,158 May 0 32,616 June 0 35,755 July 0 42,322 August 47,253 47,905 September 48,035 45,698 October 32,422 36,179 17,739 17,486 20,541 33,939 32,573 39,414 45,069 50,051 52,113 36,810 18,689 18,771 20,741 37,481 33,639 40,316 45,750 50,532 50,570 39,378 19,660 18,496 24,459 36,540 33,300 45,231 51,411 55,544 59,047 47,682 22,687 19,187 23,298 16,169 11,041 17,951 27,155 32,010 38,357 32,859 16,816 20,203 19,824 28,865 31,800 42,950 61,420 65,724 67,870 60,381 33,794 23,880 29,959 56,878 46,484 56,350 63,923 73,495 68,902 50,715 12/19/2022 2021 to 2022 Difference 16,978 3,677 10,135 28,013 16,684 13,400 2,503 7,771 1,032 (9,666) 100.96% 18.20% 51.12% 97.05% 52.47% 31.20% 4.08% 11.82% 1.52% (16,01 %) Total Collections 127,710 335,417 345,735 355,867 391,370 240,714 415,853 506,380 90,527 21.77% November 27,545 30,156 30,609 33,686 36,394 25,770 40,486 0 December 26,981 21,760 24,167 25,743 26,519 17,236 24,981 0 Total Collections 182,236 387,333 400,511 415,296 454,253 283,720 481,320 506,380 Budget Estimate 178,700 377,000 377,000 377,000 390,000 213,000 400,000 400,000 Actual over (under) budg 3,536 10,333 23,511 38,296 64,283 70,720 81,320 106,380 Total actual collections as a % of total budget 101.98% 102.74% 106.24% 110.16% 116.48% 133.20% 120.33% n/a % change in annual total collected n/a 112.54% 3.40% 3.69% 9.39% (37.55%) 69.65°/0 n/a of budget collected through October 71.47% 88.97°/a 91.71% 94.39% 100.35% 113.01% 103.96% 126.60% of actual total collected through October 70.08% 86.60% 86.32% 85.69% 66.15% 84.84% 86.40% n/a Chart Reflecting History of Collections through the Month of October 600,000 500,000 400,000 300,000 200,000 100,000 0 October 2015 2016 2017 2018 2019 2020 2021 2022 October September ▪ August ■ July "'June ▪ May ■ April el March ■ February "'January P:\Finance\2023 Budget\Budget Worksheets\Lodging Tax\LTAC meeting\Binder material\Budget worksheet 104 CITY OF SPOKANE VALLEY, WA 2022 Budget Amendment and 2023 Budget Fund #104 - Hotel/Motel Tax - Tourism Facilities Fund - Actuals for 2018 through 2021 - 2022 and 2023 Budgets Revenues Hotel/Motel Tax Investment Interest Transfers in - #105 Total revenues Expenditures Tourism Facilities Revenues over (under) expenditures Beginning fund balance Ending fund balance Actual 2018 2019 2020 2021 2022 As Adopted Annualized 10/12/2022 2023 Budget 415,295 454,283 283,721 481,320 400,000 400,000 600,000 24,182 43,589 11,908 2.617 2,500 17,933 5,000 250,000 275,000 0 1,201,684 0 273,000 0 689,477 772,872 295,629 1,685,621 402,500 690,933 605,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 689,477 772,872 295,629 1,685,621 402.500 690,933 605,000 1,228,595 1,918,072 2,690,944 2.986,573 ,l' 4,672,194 > 4,672,194 7 5,363,127 1,918,072 2,690,944 2,986,573 4,672,194 5,074,694 5,363,127 r 5,968,127 for LTAC CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: January 31, 2023 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Tourism Strategy Update — Ice Facility GOVERNING LEGISLATION: n/a PREVIOUS COUNCIL ACTION TAKEN: • March 8, 2016, Council heard a report from Community Attributes, Inc. (CAI) on the Retail Improvement Study, as well as the Tourism Enhancement Study. • August 16, 2016, Council authorized staff to move forward with the analysis of six potential tourism enhancement projects. • November 30, 2016, Council and staff attended a special Council meeting to hear about and discuss the CSL Feasibility Study, the purpose of which was to consider a potential sports complex on land located near the HUB facility, and for potential major enhancements to Spokane County's existing Plante's Ferry Sports Facility. • December 20, 2016, Council heard a report from CAI on an update to the Tourism Enhancement Study, including analysis of the six projects approved by Council as well as the Plante's Ferry expansion and the HUB Complex. • November 17, 2017, Council heard that staff was having CAI perform an analysis on expanding the outdoor venue at CenterPlace in addition to the other projects in the Tourism Enhancement Study. • February 13, 2018 and May 29, 2018, Council heard administrative reports on this topic. • July 10, 2018 Council approved a motion to limit future discussions of this topic to the fairgrounds and stadium district, a sports complex, and CenterPlace west lawn expansion. • August 14, 2018 Council heard an administrative report which went into greater detail on the economic analysis of the fairgrounds and stadium district, a sports complex, and CenterPlace west lawn expansion. • April 9, 2019 Council heard an administrative report that updated Council on the status of the preferred alternatives. • April 23, 2019 Spokane County gave an overview of the proposed renovations to Plantes Ferry Sports Complex • May 26, 2020 Update on Tourism Related Venues • August 10, 2021 Update on Tourism Study; including Plantes Ferry • October 18, 2022 Report on providing County with a letter of support re Plantes Ferry • October 25, 2022 Motion regarding Letter of Support for Plantes Ferry • December 6, 2022 Update on funding opportunities at Plantes Ferry • December 13, 2022 Motion Concerning Plantes Ferry Sports Complex Public Master Planning Interlocal Agreement BACKGROUND: The City is continuing with the Tourism Strategy with Johnson Consulting. They are evaluating all elements, assets and opportunities that could impact future tourism, including destination assets, sports venues, entertainment, and attractions now and in the future as part of the Destination Assessment analysis. More recently, staff has broadened the tourism strategy evaluation to include the Plante's Ferry Sports Complex Comprehensive Master Plan underway in partnership with Spokane County, and an ice facility feasibility study in partnership with Spokane Sports. Page 1 of 2 In Fall of 2022, Spokane Sports and the City of Spokane Valley engaged Sports Facilities Company, LLC (SFC) to complete a feasibility analysis for the development of a new indoor ice facility in Spokane Valley. The facility is intended to focus on attracting participants from the local and sub -regional markets, as well as regional participants, with high -quality programs, tournaments, and services while driving new visitor spending to the area. SFC facilitated a development, planning and strategy session, and an in -market visit and tour with representatives from Spokane Sports, City of Spokane Valley and others as part of a comprehensive evaluation. SFC also conducted numerous community stakeholder sessions to determine the success factors for the development of two sheets of ice. SFC has completed a summary of forecasted revenues, cost of goods sold and operating expenses through the first five years of operations at the indoor ice facility. Further, SFC projects that at maturity, the indoor model of two sheets of ice will generate over 9,800 new room nights and approximately $5.6 million in annual direct spending in the local area. SFC `s Vice President of Pre -Development Services Dan Morton will be joining us via Zoom tonight to provide an overview of the ice facility information presented to community stakeholders on December 7, 2022. OPTIONS: Discussion RECOMMENDED ACTION OR MOTION: Discussion BUDGET/FINANCIAL IMPACTS: In process STAFF CONTACT: Mike Basinger, Economic Development Director ATTACHMENTS: Ice Facility Feasibility Findings PPT Page 2 of 2 SPORTS FACILITIES COMPANIES GOALS • SFC Overview • Industry Trends • Scope of Work/Process • Review Pro Forma Models • Next Steps/Q&A SPORTS FACILITIES COMPANIES SPORTS FACILITIES COMPANIES WAS FOUNDED IN 2003 SPORTS FACILITIES Ed COMPANIES OUR MISSION IMPROVE THE HEALTH & ECONOMIC VITALITY OF THE COMMUNITIES WE SERVE $15 Billion IN PLANNED & FUNDED FACILITIES 30 Million VISITS AT SFM FACILITIES Institutional Grade Financial Forecasting Economic Impact Projections Strategic Program Planning Project Finance Support Services Outsourced Management National Network of Venues Operational Efficiency and Effectiveness tI TEfNATIONAL CITY,COUNTY MANAGEMENT ASSOCIATION PROJECT j7 PLAY 2024 FLORIDA RECREATION i PARK ASSOCIATION THE SINGLE LARGEST SPORTS TOURISM NETWORK MANAGED PROPERTIES 1 HILLSBOROUGH, NJ 2 ROCKY MOUNT. NC 3 MYRTLE BEACH, SC 4 HARRISONBURG, VA 5 BRJOGEPORT, WV 6 WHEELING, WV 7 CLEVELAND. OH 8 SANDUSKY, OH 9 XENIA, OH 10 BEDFORD PARK, IL 11 GRAND CHUTE, WI 12 ELIZABETHTOWN, KY 13 GATLINBURG, TN 14 HOOVER, AL 15 ALBERTVILLE, AL 16 PANAMA CITY BEACH, FL IRON PEAK SPORTS 6 EVENTS ROCKY MOUNT EVENT CENTER MYRTLE BEACH SPORTS CENTER HORIZONS EDGE SPORTS CAMPUS THE BRIDGE SPORTS COMPLEX THE HIGHLANDS SPORTS COMPLEX BO JACKSON'S ELITE SPORTS CEDAR POINT SPORTS CENTER ATHLETES IN ACTION WINTRUST SPORTS COMPLEX COMMUNITY FIRST CHAMPIONS CENTER E LIZABETHTOWN SPORTS PARK ROCKYTOP SPORTS WORLD HOOVER MET COMPLEX SAND MOUNTAIN PARK &AMPHITHEATER PANAMA CITY BEACH SPORTS COMPLEX INDOOR FACILITIES OUTDOOR FACILITIES / J INDOOR P. OUTDOOR FACILITIES 25 MILLION GUEST VISITS ANNUALLY 17 OLDSMAR,FL 18 BRANSON, MO 19 MORRISTOWN,TN 20 OVERLAND PARK. KS 21 KINGSPORT, TN 22 EDMOND, OK 23 COCOA, FL 24 CARSON, CA 25 BRYAN, TX 26 PECOS, TX 27 STARKVILLE, MS 28 ODESSA. TX 29 BRANDON, MS 30 NAPLES, FL 31 WEST MONROE, LA 32 SPRINGFIELD, IL S250 MILLION IN HOTEL ROOM NIGHTS EMPOWER ADVENTURES BALLPARKS OF AMERICA MORRISTOAN LANDING BLUHAWK MULTI -SPORT TNT SPORTSPLEX PELICAN BAY AQUATICS LAUNCHPAD SPORTS COMPLEX CREEK AT DOMINGUES HILLS LEGENDS EVENT CENTER CYCLONE BALLPARKS CORNERSTONE SPORTS COMPLEX UTPB SPORTS COMPLEX SHILOH PARK 8 QUARRY FIELDS PARADISE COAST SPORTS COMPLEX WEST MONROE SPORTS AND EVENTS SC EE LS SPORTS PARK AT LEGACY POINTE 1,500 MEMBERS IN THE SF NETWORK 1.8+ MILLION SQ FT. OF MANAGED SPACE THESFNETWORK.COM CONCEPT TO CONCRETE CERTAIN TASKS MAY OVERLAP DURING THE PROJECT. THIS IS REPRESENTED BY PARALLEL PATHS ON THE ROAD. PROJECT IMPLEMENTATION Opportunity Representation & Presentations • Protect Implementation Timeline • Partnership Engagement • Ongoing Business Model Refinement • OperatarIManagement Model Selection • Facility Program Specifications Generation • Brand Management • Pitch Deck Development • Design -Concept and Test Fit FINANCIAL FEASIBILITY Business Model Development IoslaulOnatGrade Financial Forecast (Pro Formal • Economic Impact Promotions • Feasibility Report • Prs ed Overview Presentation MARKET FEASIBILITY • NE Teams RFP Generation, Distribution, Evaluation, Selection, and Contracting • Infrastructure Coordination • Site Development Services • Conceptual Design and Master Planning • Cost Validation • Facility Program Specification Refinement • Market and Participation Analysis • Easting Service Prodders Assessment • Trends and Benchmarks Evaluation • Recommended FaclM1y and Opinion of Cost Prgact,ons Expectations for Financial Performance • CONSTRUCTION COMMISSIONING • Contractwls) Procurement end Contracting • Revue of Contractors Construction Plan • Cost Control Master schedule control • Project Reporting • FF&E and OSE Procurement DESIGN • Design Consulting / Venue Planning • Design Scheduling and Coordination • Constmdabillty Feedback and Review • Cost Reviews Throughout Design • Ongoing Refinement of Facility Program and Operational Impacts • Design Alternatives and Value Engineering OPERATIONAL DEVELOPMENT • Team Development & Training • Operational Development • SOP Development & Implementation • Brand Development & Marketing Systems • Systems & Technology Implementation • Safety, Secs ny, & Risk Management • Financial Analysis • Team Evaluation • Operational & Profess Improvement • Satanic Panning • Systems and Technology Evaluation DAILY OPERATIONS • Event Booking & Business Development • Markeag & Branding £anrpatgns • Strategic Planning • Fira howl Reporting & Modeling • T Development • PmgranntEvent Management and Development SPORTS FACILITIES COMPANIES SPORTS FACILITIES COMPANIES SPORTS TOURISM TRENDS Sports -related travel spending and annual growth ($ billions and year -over -year percentage change) '1.8% $34.4 ►5.2% -53.5% $21.CY 2015 2016 2011 20,1A 201n Source: Sports ETA Longwoods internal anal U S travel Association Tourism Economics SPORTS FACILITIES COMPANIES SPORTS TOURISM TRENDS • Nearly 175 million people traveled to a sports event in 2021 • $39.7 billion spent on sports travel in 2021 • $9.7 billion on transportation • $8.4 billion on lodging • $7.5 billion on food and beverage • $5.3 billion on entertainment • $5.0 billion on retail • $3.7 billion on tournament operations • Spending related to sports travel resulted in 635,000 jobs and $12.9 billion in tax revenue iln SPORTS FACILITIES COMPANIES ACTIVE KIDS DO BETTER IN LIFE What Research Shows on the Lifetime Benefits Active parents are associated with active kids Physically Active Children 1/10 as likely to be obese Up to 40% higher test scores EARLY CHILDHOOD o l/3 the rate of disability Less smoking, drug use, pregnancy and risky sex Compression of morbidity Intergenerational Cycle fer Lower levels 15% more of depression likely to go and self - to college derogation ADOLESCENCE 1111 THE ASPEN,INSTITUTE PROJECT PLAY Reduced risk of heart disease, stroke, cancer, and diabetes Higher self- esteem 7-8% higher annual earnings Lower health costs IIIIII More productive at work ADULTHOOD IMPACT AREAS SPORTS FACILITIES COMPANIES • Economic Impact • New/Re-Development • Community Wellbeing • Placemaking • Home Values / Real Estate Value • Health Savings • Public Safety • Job Creation SCOPE OF WORK/PROCESS SPORTS PANIFACILITIES CES SCOPE OF WORK • STEP 1: Project Kick -Off Call • STEP 2: Existing Data Review and Market Analysis • STEP 3: Site Visit with Development Planning Session (DPS), Market Tour, and Stakeholder Meetings • STEP 4: Detailed Financial Forecast (Pro Forma) • STEP 5: Economic Impact Analysis • STEP 6: Feasibility Report • STEP 7: On -Site Presentation PLANNING PROCESS Definitions of Success Market, Participation, & Historic Data Competition & Events Industry Benchmarks RECOMMENDATIONS GOALS DATA ("BLACK & WHITE") LOCAL KNOWLEDGE ("COLOR") EXPERIENCE PROJECT ROADMAP SPORTS FACILITIES COMPANIES DEFINTIONS OF SUCCESS • Create a best -in -class facility that grows ice activity participation and accessibility in the Spokane Valley region • Establish a tournament and event destination that drives non -local visitation, room nights, and economic impact • Create a catalyst for what becomes a cultural hub • Bring together stakeholders and community members to create a facility that provides community benefits (wellness, jobs, etc.) SPORTS FACILITIES 1H COMPANIES STAKEHOLDER SUMMARY • Spokane American Youth Hockey Association (SAYHA) • Spokane Chiefs Hockey Club • Eagle's Ice Arena • City of Spokane Valley • Inland Northwest Hockey Club • The Washington Curling Association • Parasport Spokane • Lilac City Figure Skating Club • Mirabeau Park Hotel • Tru by Hilton • Spokane SFC and Lake City Figure Skating • Seattle Kraken • And More SPORTS FACILITIES U COMPANIES FACILITY OVERVIEW SPORTS FACILITIESIES CPAN 2 SHEET MODEL 2 Sheet Model • Hard Structure - 104,800 SF • 2 Ice Sheets - 61,000 SF • Sports Performance - 4,000 SF • Flex Space - 20,100 SF • Total Complex Acreage - 7.53 Acres • Total Parking Spaces - 420 SPORTS FACILITIES 1H COMPANIES Indoor Athletic Facility Space Indoor Programming Product/Service Count Dimensions L (,) W (,) Approx. SF each Total SF % of Footprint Primary Ice Rink (1000 Seats) 1 - - 27,700 27,700 26.4% Secondary Ice Rink (600 Seats) 1 220 115 25,300 25,300 24.1 % Locker Rooms 8 25 20 500 4,000 3.8% 8 Ref Locker Rooms 4 20 15 300 1,200 1.1% ZamboniStorage 1 25 50 1,250 1,250 1.2% Ice Plant Room 1 25 60 1,500 1,500 1.4% Total Ice Sq. Ft. 60,950 58.2% m Sports Performance Training Area 1 50 50 2,500 2,500 2.4% oo 0 o Hockey Specific Training Area 1 - - 1,500 1,500 1.4% cn a Total Sports Performance Sq. Ft. 4,000 3.8% Flex Space Lobby/WelcomeArea 1 - - 1,500 1,500 1.4% Control Room 1 15 10 150 150 0.1% Ticket Office 1 10 10 100 100 0.1% Manager's Offices 4 10 10 100 400 0.4% Office Area 1 - - 1,200 1,200 1.1% Kitchen 1 40 30 1,200 1,200 1.1% Cafe Seating Area 1 60 50 3,000 3,000 2.9% Flex/Team Rooms 2 60 25 1,500 3,000 2.9% Training Room 1 30 15 450 450 0.4% Skate Rental 1 12 40 480 480 0.5% Skate Storage 1 15 40 600 600 0.6% Restrooms 2 40 25 1,000 2,000 1.9% Leased Space- Ice Pro Shop 1 - - 1,000 1,000 1.0% Leased Space - Medical 1 - - 5,000 5,000 4.8% Total Flex Space Sq. Ft. 20,080 19.2% Required SF for Products and Services 85,030 81.1 % Mechanical, Electrical, Storage, etc. 10% of P&S SF (Excl. Leased Space) 7,903 7.5% Common Area, Stairs, Circulation, etc. 15% of P&S SF (Excl. Leased Space) 11,855 11.3% Total Estimated Indoor Athletic Facility SF 104,788 100% Estimated Building Footprint 94,309 Total Building Acreage 2.17 Site Development Quantity Dimensions Approx. SF L (') W (') each Total SF % of Total Parking Spaces Total (10'x18') (20' x 20' Inc. aisles) Setbacks, Green Space, Trails, etc. 420 20 20 400 168,000 71.9% 25% Indoor SF, 50% Outdoor 65,577 28.1 % Total Estimated Site Development SF Total Site Development Acreage 233,577 100% 5.36 Total Complex Acreage 7.53 3 SHEET MODEL 3 Sheet Model • Hard Structure - 141,500 SF • 3 Ice Sheets - 88,900 SF • Sports Performance - 4,000 SF • Flex Space - 21,600 SF • Total Complex Acreage - 10.16 Acres • Total Parking Spaces - 567 Indoor Athletic Facility Space Indoor Programming Product/Service Count Dimensions L (,) W (,) Approx SF each Total SF % of Footprint Primary Ice Rink (1000 Seats) 1 - - 27,700 27,700 19.6% Secondary Ice Rink (600 Seats) 2 220 115 25,300 50,600 35.8% Locker Rooms 12 25 20 500 6,000 4.2% U Ref Locker Rooms 6 20 15 300 1,800 1.3% Zamboni Storage 1 25 50 1,250 1,250 0.9% Ice Plant Room 1 25 60 1,500 1,500 1.1 % Total Ice Sq. Ft. 88,850 62.8% Sports Performance Sports Performance Training Area 1 50 50 2,500 2,500 1.8% Hockey Specific Training Area 1 - - 1,500 1,500 1.1 % Total Sports Performance Sq. Ft. 4,000 2.8% Lobby/Welcome Area 1 - - 1,500 1,500 1.1% Control Room 1 15 10 150 150 0.1% Ticket Office 1 10 10 100 100 0.1% Manager's Offices 4 10 10 100 400 0.3% Office Area 1 - - 1,200 1,200 0.8% Kitchen 1 40 30 1,200 1,200 0.8% § Cafe Seating Area 1 60 50 3,000 3,000 2.1% u°) Flex/Team Rooms 3 60 25 1,500 4,500 3.2% Training Room 1 30 15 450 450 0.3% 1 Skate Rental 1 12 40 480 480 0.3% Skate Storage 1 15 40 600 600 0.4% Restrooms 2 40 25 1,000 2,000 1.4% Leased Space - Ice Pro Shop 1 - - 1,000 1,000 0.7% Leased Space - Medical 1 - - 5,000 5,000 3.5% Total Flex Space Sq. Ft. 21,580 15.2% Required SF for Products and Services 114,430 80.8% Mechanical, Electrical, Storage, etc. 10% of P&S SF (Excl. Leased Space) 10,843 7.7% Common Area, Stairs, Circulation, etc. 15% of P&S SF (Excl. Leased Space) 16,265 11.5% Total Estimated Indoor Athletic Facility SF 141,538 100% Estimated Building Footprint 127,384 Total Building Acreage 2.92 Site Development 8 M s c au)~ SPORTS FACILITIES U COMPANIES Dimensions Approx SF Quantity Total SF L (') W (') each Parking Spaces Total (10'x18') (20' x 20' Inc. aisles) Setbacks, Green Space, Trails, etc. Total Estimated Site Development SF Total Site Development Acreage of Total 567 20 20 400 226,800 71.9% 25% Indoor SF, 50% Outdoor 88,546 28.1 % 315,346 100% 7.24 Total Complex Acreage 10.16 MODEL SUMMARY 2 SHEET MODEL • Hard Structure - 104,800 SF • 2 Ice Sheets - 61,000 SF • Sports Performance - 4,000 SF • Flex Space - 20,100 SF • Total Complex Acreage - 7.53 Acres • Total Parking Spaces - 420 3 SHEET MODEL • Hard Structure - 141,500 SF • 3 Ice Sheets - 88,900 SF • Sports Performance - 4,000 SF • Flex Space - 21,600 SF • Total Complex Acreage - 10.16 Acres • Total Parking Spaces - 567 iln SPORTS FACILITIES U COMPANIES FINANCIAL PERFORMANCE SPORTS PANIFACILITIES CES VENUE - 2 SHEET MODEL Revenue Year 1 Year 2 Year 3 Year 4 Year 5 In -House Ice Events & Tournaments Rental Ice Events & Tournaments In -House Hockey In -House Ice Programs Ice Rental Fitness and Training Birthday Parties Food & Beverage Hotel Rebates Retail Tenant Revenue Secondary Revenue $0 $126,000 $67,500 $86,588 $573,156 $91,820 $33,600 $150,178 $0 $9,279 $112,000 $127,545 $0 $162,000 $80,595 $95,247 $659,863 $110,184 $40,320 $189,991 $0 $11,120 $112,000 $127,545 $0 $193,050 $101,421 $104,772 $728,084 $127,263 $46,570 $208,482 $0 $12,244 $112,000 $127,545 $0 $207,900 $109,129 $115,249 $776,299 $133,626 $48,898 $226,371 $0 $13,167 $112,000 $127,545 $0 $218,295 $123,294 $126,774 $811,332 $140,307 $53,910 $227,668 $0 $13,599 $112,000 $127,545 Total Revenue $1,377,667 $1,588,866 $1,761,429 $1,870,184 $1,954,724 SPORTS FACILITIES IO COMPANIES L EXPENSES Cost of Goods Sold Year 1 Year 2 Year 3 Year 4 Year 5 In -House Ice Events &Tournaments $0 $0 $0 $0 $0 Rental Ice Events & Tournaments $23,310 $29,970 $35,453 $38,264 $39,979 In -House Hockey $29,438 $35,148 $41,731 $44,903 $49,284 In -House Ice Programs $18,438 $20,307 $22,353 $24,588 $27,028 Ice Rental $94,571 $108,877 $120,134 $128,089 $133,870 Fitness and Training $45,448 $54,538 $62,991 $66,141 $69,448 Birthday Parties $9,264 $11,117 $12,477 $13,101 $14,244 Food & Beverage $82,598 $104,495 $114,665 $124,504 $125,217 Hotel Rebates $0 $0 $0 $0 $0 Retail $6,496 $7,784 $8,571 $9,217 $9,520 Tenant Expense $0 $0 $0 $0 $0 Secondary Expense $31,886 $31,886 $31,886 $31,886 $31,886 Total Cost of Goods Sold $341,448 $404,123 $450,261 $480,693 $500,475 Gross Margin $1,036,219 $1,184,742 $1,311,168 $1,389,490 $1,454,248 % of Revenue 75% 75% 74% 74% 74% Facility Expenses $426,181 $429,954 $436,610 $443,364 $449,974 Operating Expense $184,237 $183,214 $192,055 $198,373 $203,752 Management Payroll $460,000 $478,400 $497,536 $517,437 $538,135 Payroll Taxes/Benefits/Bonus $147,092 $160,052 $170,903 $179,774 $187,243 Total Operating Expenses $1,217,510 $1,251,620 $1,297,105 $1,338,948 $1,379,104 EBITDA ($181,291) ($66,878) $14,063 $50,543 $75,144 %of Revenue -13% -4% 1% 3% 4% SPORTS FACILITIES IO COMPANIES SUMMARY PERFORMANCE 3 SHEET MODEL Financial Performance Summary - Full Athletic Facility Year 1 Year 2 Year 3 Year 4 Year 5 Total Revenue $1,497,523 $1,720,580 $1,970,895 $2,049,847 $2,138,878 Total Cost of Goods Sold $381,048 $449,146 $521,921 $540,732 $561,349 Gross Margin $1,116,474 $1,271,434 $1,448,974 $1,509,116 $1,577,529 % of Revenue 75% 74% 74% 74% 74% Total Operating Expenses $1,420,087 $1,457,612 $1,513,454 $1,555,295 $1,598,869 EBITDA ($64,480) ($21,340 %of Revenue -20% -11% -3% -2% -1% 2 SHEET MODEL Financial Performance Summary - Full Athletic Facilit Year 1 Year 2 Year 3 Year 4 Year 5 Total Revenue $1,377,667 $1,588,866 $1,761,429 $1,870,184 $1,954,724 Total Cost of Goods Sold $341,448 $404,123 $450,261 $480,693 $500,475 Gross Margin $1,036,219 $1,184,742 $1,311,168 $1,389,490 $1,454,248 % of Revenue 75% 75% 74% 74% 74% Total Operating Expenses $1,217,510 $1,251,620 $1,297,105 $1,338,948 $1,379,104 - TDA U:si✓�sl�ii 1&21i %of Revenue -13% -4% 1% 3% irj 4% Per Person Spending By Category Amount % of Total Lodging/Accommodation s Din ing/Groceries Transportation Entertainment/Attractions Retail Miscellaneous $38.00 $55.50 $9.44 $4.44 $26.09 $14.99 25.6% 37.4% 6.4% 3.0% 17.6% 10.1 % Total $148.45 100% SPORTS FACILITIES IO COMPANIES ECONOMIC IMPACT 3 SHEET MODEL Number of Events Per Year Year 1 Year 2 Year 3 Year 4 Year 5 Ice Hockey Tournaments Ice Events 8 3 10 12 12 12 4 4 4 4 Total Events Per Year 11 14 16 16 16 Economic Impact Drivers Year 1 Year 2 Year 3 Year 4 Year 5 Non -Local Days in Market Room Nights 26,899 8,265 33,986 42,255 10,440 12,990 42,255 42,255 12,990 12,990 Economic Impact Year 1 Year 2 Year 3 Year 4 Year 5 Total Direct Spending Total Indirect Spending $3,992,985 $5,045,089 $6,272,543 $6,272,543 $6,272,543 $0 $0 $0 $0 $0 Total Economic Impact $3,992,985 $5,045,089 $6,272,543 $6,272,543 $6,272,543 2 SHEET MODEL Number of Events Per Year Year 1 Year 2 Year 3 Year 4 Year 5 Ice Hockey Tournaments Ice Events 7 3 9 4 4 4 4 Total Events Per Year 10 13 14 15 15 Economic Impact Drivers Year 1 Year 2 Year 3 Year 4 Year 5 Non -Local Days in Market Room Nights 20,903 6,420 26,674 29,306 8,190 9,000 31,939 31,939 9,810 9,810 Economic Impact Year 1 Year 2 Year 3 Year 4 Year 5 Total Direct Spending Total Indirect Spending $3,102,872 $3,959,585 $4,350,366 $4,741,148 $4,741,148 $0 $0 $0 $0 $0 Total Economic Impact $3,102,872 $3,959,585 $4,350,366 $4,741,148 $4,741,148 SPORTS FACILITIES COMPANIES ECONOMIC IMPACT - $175 ADE 3 SHEET MODEL Per Person Spending By Category Amount % of Total Total $175.00 100% Economic Impact Drivers Year 1 Year 2 Year 3 Year 4 Year 5 Non -Local Days in Market Room Nights 26,899 33,986 42,255 42,255 42,255 8,265 10,440 12,990 12,990 12,990 Economic Impact Year 1 Year 2 Year 3 Year 4 Year 5 Total Direct Spending Total Indirect Spending $4,707,281 $5,947,594 $7,394,625 $7,394,625 $7,394,625 $0 $0 $0 $0 $0 Total Economic Impact $4,707,281 $5,947,594 $7,394,625 $7,394,625 $7,394,625 2 SHEET MODEL Per Person Spending By Category Amount % of Total Total $175.00 100% Economic Impact Drivers Year 1 Year 2 Year 3 Year 4 Year 5 Non -Local Days in Market Room Nights 20,903 26,674 29,306 31,939 31,939 6,420 8,190 9,000 9,810 9,810 Economic Impact Year 1 Year 2 Year 3 Year 4 Year 5 Total Direct Spending Total Indirect Spending $3,657,938 $4,667,906 $5,128,594 $5,589,281 $5,589,281 $0 $0 $0 $0 $0 Total Economic Impact $3,657,938 $4,667,906 $5,128,594 $5,589,281 $5,589,281 SPORTS FACILITIES COMPANIES CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: January 31, 2023 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Signal Box Art Wraps Update GOVERNING LEGISLATION: N/A PREVIOUS COUNCIL ACTION TAKEN: N/A BACKGROUND: The Economic Development Department is partnering with Spokane Arts and Spokane Teachers Credit Union (STCU) to install 12 vinyl art wraps on signal boxes throughout the City in May 2023. The signal box art wrap program is coordinated by Spokane Arts and sponsored by STCU. There is no cost to the City to participate. City Councilmembers were initially briefed on this project on May 31, 2022. STCU has a long history of sponsoring municipal art in the region. This is the first year that the City of Spokane Valley has participated in the program. Spokane Arts solicited artwork from area artists in September 2022 and coordinated selection of the winning art entries in October and November. Installation of the art wraps was delayed until spring 2023 due to weather. The artists who submitted the selected designs will receive a stipend provided by STCU. OPTIONS: Discussion only RECOMMENDED ACTION OR MOTION: Discussion only BUDGET/FINANCIAL IMPACTS: None STAFF CONTACTS: Lesli Brassfield, Communications and Marketing Officer Melissa Huggins, Spokane Arts Executive Director Shantell Jackson, Spokane Arts Program Director ATTACHMENTS: Presentation - Signal Box Art Wrap Signal Box Art Wraps January 31, 2023 Lesli Brassfield, Communications & Marketing Officer, City of Spokane valley Melissa Huggins, Executive Director, Spokane Arts Shantell Jackson, Program Director, Spokane Arts Spokane Valley Participation City participated in the Utility Box Art Wrap Program in summer 2022 Program coordinated by Spokane Arts and sponsored by Spokane Teachers Credit Union (STCU) STCU is a long-term business sponsor of municipal art wraps Spokane Arts solicited artwork from artists in September A small jury of individuals selected winning art entries in October & November 12 designs were selected for City of Spokane Valley and 8 for City of Spokane Implementation Thanks to STCU and Spokane Arts -- no cost to print & install vinyl wraps City will maintain the wraps (generally last 3-5 years) Wraps allow access into boxes - no removal during maintenance Receives an anti -graffiti coating prior to installation; easy to clean Each wrap will include a 10" by 10" box that includes the STCU logo, City logo, Spokane Arts logo and artist's name Benefits Utility box art is a deterrent to graffiti Wraps extend art into city neighborhoods Provide character and identity to a neighborhood Encourage discussion, generate pride and inspire creativity Artists who submit designs selected for wraps receive a stipend from STCU Art designs Artist: Art Annie 1,64 .;101 i1 ' ' .... - 0 t 4 \'• t ..,f, di%,,,,,, Artist: Cecile Charles Artist: Sierra Frostad Artist: Karli Ingersoll Art designs Artist: Lauren Denos Artist: Paul Dew Artist: Katie Frey Artist: Yelena Yunin Art designs Artist: Megan Johnson Artist: Nicholas Malara [EFTS EIEEo NICK M6MEK EEIT1: FIRM Artist: Christina Villagomez Artist: Whitney Weisgerber Installation filer Creek C nservatio ; Spokane Arts will coordinate installation in May 2023, dependent on weather Appreciate Spokane Arts and STCU for including the City in 2022 program Questions? CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: January 31, 2023 Check all that apply: ❑ consent ❑ old business ❑ information ® admin. report Department Director Approval: ❑ new business ❑ public hearing ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: American Rescue Plan Act Funds Update GOVERNING LEGISLATION: 42 U.S.C. § 803; 31 C.F.R. Part 35. PREVIOUS COUNCIL ACTION TAKEN: Numerous City Council meetings from 2021 through 2022. Of note, on May 31, 2022, City Council gave consensus for the allocation of all City ARPA funds towards various purposes. On January 17, 2023, City Council heard an update on use of City ARPA funds. BACKGROUND: On March 11, 2021, the President signed the American Rescue Plan Act ("ARPA") into law. ARPA provided for a wide variety of funding for a variety of purposes, including direct assistance to small businesses, for homeless and affordable housing purposes, and to state and local governments. Importantly for the City, ARPA established the Coronavirus State and Local Fiscal Recovery Funds and allocated $350 billion to these accounts to assist state and local governments in meeting pandemic response needs and rebuilding the economy. The City of Spokane Valley has received approximately $16 million from the Coronavirus Local Fiscal Recovery Fund ("CLFR"). Council has had several discussions regarding use of CLFR funds. A list of the allocations is attached to this RCA. Since May 31, 2021, there has been extensive work by City Council and staff in getting CLFR funds obligated through contracts and expended. One of the categories of allowable uses is to replace lost revenue as a result of the pandemic. The United States Treasury has provided a formula and guidance on how to calculate lost revenue. Based on the formula, the City calculated approximately $10.8 million of lost revenue. CLFR funds may be used for any governmental service to replace lost revenue. On May 31, 2022, Council gave consensus to utilize approximately $10.8 million of its CLFR funds for governmental services to replace lost revenue. The City has primarily used these funds towards its ongoing law enforcement contract costs and has expended approximately $5 million to date for "revenue replacement" purposes. As a result, the City has identified it will have a corresponding amount of general fund revenue available for use by City Council towards other projects or community needs. The City will utilize that available general fund revenue towards the Spokane Valley Partners property acquisition project, the Spokane Performing Arts Center project, and the affordable housing/homeless services and potential land acquisition categories, discussed in more detail below. The purpose of this discussion is to discuss the use of the allocation to affordable housing/homeless services/land acquisition. Active Project — City Council consensus required: Affordable Housing/Homeless Services/Land Acquisition ($5,998,535 allocation): City Council allocated $5,998,535 towards affordable housing and homeless services and/or land acquisition for City projects. This allocation was intended to be used for a variety of possible options, including direct acquisition by the City of property for such projects or other City projects, or through awards to applicants as part of an RFP process. At this time, the City has not located property for acquisition. The City released a request for proposals for affordable housing and homeless services on January 12t1i, 2023. Applications are due February 10th, 2023. As discussed on January 17, 2023, staff are seeking City Council direction on whether to withhold any portion of the approximately $6,000,000 allocated for City acquisition of property. The RFP identifies that Page 1 of 2 City Council originally allocated up to approximately $6,000,000 for affordable housing and homeless services. However, as indicated previously, City Council also contemplated using some of this allocation amount for land acquisition. Staff are seeking City Council discussion and consensus on whether any of the $5,998,535 should be withheld for potential land acquisition. This would reduce the amount available for the RFP at this time. If the City cannot locate any property or determines later that it wishes to fund other proposals from the RFP, it could award any amount it withholds at a later date. Staff will communicate the agreed -upon total available funds to applicants through the RFP process in advance of City Council consideration, which we anticipate will occur in March. OPTIONS: Consensus on whether to withhold any portion of the currently allocated $5,998,535 for potential land acquisition; or take other action as deemed appropriate. RECOMMENDED ACTION OR MOTION: Consensus on whether to withhold any portion of the currently allocated $5,998,535 for potential land acquisition. BUDGET/FINANCIAL IMPACTS: Approximately $16 million added to budget for eligible expenses. Contracts resulting from awards made through the RFP process will be on a reimbursement basis. STAFF CONTACT: Chelsie Taylor, Finance Director; Erik Lamb, Deputy City Manager ATTACHMENTS: Allocation and Expenditure Summary Page 2 of 2 CITY OF SPOKANE VALLEY, WA Coronavirus Local Fiscal Recovery Funds Allocation and Expenditure Summary Program: Allocated Expended Unspent General Governmental Purposes (Revenue Loss) Spokane Valley Performing Arts Center Spokane Valley Partners - New Facility (1) Affordable Housing/Homelessness/Land Acqu. Revenue Loss Subtotal 785,714.00 4,000,000.00 5,998,535.00 1/10/2022 785,714.00 4,000,000.00 (2) 5,998,535.00 10,784,249.00 - 10,784,249.00 CLFR Eligible Programs Internal City Costs 250,000.00 80,113.74 169,886.26 (2) Sewer/Stormwater Infrastructure: Buckeye Ave Sewer Extension 750,000.00 632,151.78 117,848.22 Sprague Ave Stormwater Improvements 1,379,386.00 - 1,379,386.00 (2) Innovia Foundation/Launch Northwest (1) 1,000,000.00 - 1,000,000.00 (2) Mental Health Assistance/Mental Health Learning Support 1,000,000.00 - 1,000,000.00 Law Enforcement Assistance ($842,857 total) : Camera Trailer 79,840.41 79,840.41 Gang Taskforce Overtime 100,000.00 - 100,000.00 (2) Park/Trail Cameras? - Other LE Assistance 663,016.59 - 663,016.59 Eligible Programs Subtotal 5,222,243.00 Total CLFR Allocations Less Obligated Funds (2) Unspent/Unobligated Funds 16,006,492.00 792,105.93 4,430,137.07 792,105.93 15, 214,386.07 (6,649,272.26) 8,565,113.81 (1) The City has entered into contracts with Spokane Valley Partners for $4,000,000 and Innovia Foundation for $1, 000, 000. (2) Obligated Funds include Spokane Valley Partners, Internal City Costs, the Sprague Ave Stormwater Improvements, Innovia Foundation, and the Gang Taskforce Overtime. C:\Users\CBainbridge\AppData\Local\Microsoft\Windows\INetCache\Content.Outlook\M78LWGXS\CLFR Summary Expenditures 2022 0106 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: January 31, 2023 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Regional Homeless Entity update GOVERNING LEGISLATION: NA PREVIOUS COUNCIL ACTION TAKEN: NA BACKGROUND: As part of the City's ongoing discussions regarding its homelessness response, the City has had a variety of discussions with the City of Spokane and Spokane County about the possibility of a regional approach to addressing homelessness. Recently, a volunteer group consisting of Gavin Cooley, former City of Spokane Chief Financial Officer; Rick Romero, former City of Spokane Director of Strategic Planning; and Theresa Sanders, former City of Spokane City Administrator, have been coordinating discussions regarding the creation of a regional entity to address all aspects of homelessness with elected officials and staff of the City of Spokane Valley, Spokane County Board of County Commissioners, and the City of Spokane. The volunteer group has also been meeting with providers and members of the business community. As identified in an article on January 13, 2023, they are working towards establishing a work group consisting of elected officials and staff from each of the three major municipalities to conduct a 90-day "due diligence" period to study how such an agency might be organized and how it could be created. They intend to start public discussion at a "launch" on February 10, 2023 with members from all participating entities along with stakeholders in the region. The "due diligence" period is intended to commence on February 11, 2023 and run for 90 days. The review work would be done by a group consisting of members from the City of Spokane Valley, City of Spokane, and Spokane County (assuming each entity desires to participate). Staff's current understanding is that the group would likely consist of two elected officials, a senior administration staff member, and a subject -matter expert from each entity. Our understanding is that the regional entity would be looking at a unified comprehensive approach focusing on all aspects of homelessness and that the overall scope would be developed as part of the due diligence process. The work group would work through several aspects of what it would take to form a regional entity, including (1) what type of entity might be appropriate (such as a public develop authority or joint group formed by interlocal agreement), (2) development of draft authorization documents (such as ordinances) and related enabling requirements, (3) identification of regional performance goals with associated strategies, timelines, and outcomes, (4) framework for participation, centralized coordination, and communication between stakeholders, (5) identification of possible funding mechanisms and a system -wide funding plan aligning public, private, and other resources to meet the regional performance goals, (6) recommendations regarding a centralized homeless management information system (HMIS), and (7) development of a comprehensive system of analytics, data assessment, and reporting. Page 1 of 2 The findings would then be presented to the participating entities for further discussion and consideration after the 90-day period. Notably, the discussion of the creation of the regional entity coincides with the development of the Spokane Valley Homeless Action Plan (SVHAP). A preliminary draft of the City's plan has been provided to numerous stakeholders for review and comment. The draft plan will be provided to City Council on February 7, 2023 . Participation in the 90-day "due diligence" process and any further discussions regarding creation of a regional entity will not preclude ongoing development of the City's plan. The development of the City's plan along with the outcomes and goals for addressing homelessness will aid the City in participation (if the Council desires) and consideration of creation of a regional entity. Further, our understanding is that even if a regional entity were formed, it would not preclude the City from providing certain services or addressing specific needs identified in the SVHAP. Given the extensive needs in the community for a variety of services, there may be value in participating in ongoing discussions regarding creation of a regional entity to see how it may align with the City Council's goals for addressing homelessness in Spokane Valley. Staff are requesting discussion, consideration, and consensus from the City Council on whether it desires to participate in the work group as part of the 90-day "due diligence" process. Staff are also requesting discussion, consideration, and consensus on whether City Council desires to participate in the "launch". Note, City Council is not required to participate in the "launch" in order to participate in the "due diligence" process. OPTIONS: There are two items for consideration: (1) Consensus on whether to participate in the work group as part of the 90-day "due diligence" process to consider the possibility of forming of a regional entity to address homelessness; (2) Consensus on whether to participate in the "launch"; or Take other action deemed appropriate. RECOMMENDED ACTION OR MOTION: There are two items for consideration: (1) Consensus to participate in the work group as part of the 90-day "due diligence" process to consider the possibility of creation of a regional entity to address homelessness. (2) Consensus on whether to participate in the "launch" and if so, how Council desires to participate. BUDGET/FINANCIAL IMPACTS: NA STAFF CONTACT: Erik Lamb, Deputy City Manager. ATTACHMENTS: January 13, 2023 Spokesman Review Article Page 2 of 2 1/25/23, 2:32 PM The push for a regional homeless authority gains steam I The Spokesman -Review IUlena.a ;;cy ,rc;ir Nevtis :ilsortr i,r:' Vkleat `ier' THE SPOKESMAN -REVIEW NEWS , LOCAL GOVERNMEN I The push r a ve Fri., Jan. 13, 2023 Washington Idaho ion, 0 ho SS U ray e hi ste Kevin Degerman, on left, and Jimmy Aaron have a chat while sitting on their beds Thursday in the Trent Resource and Assistance Center, (COLIN MULVANY(THE SPOKESMAN -REVIEW) By Shawn Vestal t9 shawnv@spokesman.com (509) 459-5431 v https:Ilwww.spokesman.comistories120231jan1131shawn-vestal-the-push-for-a-regional-homeless-auth/ 1l10 1/25/23, 2:32 PM The push for a regional homeless authority gains steam I The Spokesman -Review The long -discussed idea of creating an independent regional agency to coordinate and depolitice homeless services is taking some large strides toward reality. Starting next month, a 9o-day period of community -wide "due diligence" will begin to study how such an agency might be organized and how it could operate. To succeed, a regional authority would need buy -in from local governments and nonprofits involved in homeless services now — a daunting challenge, but one that so far seems to be finding widespread support. "I think there's really broad, almost universal interest in exploring it, and that's the stage we're at," said Gavin Cooley, a former longtime chief financial officer at Spokane City Hall. Cooley and two other former City Hall officials, Rick Romero and Theresa Sanders, are volunteering to lead the effort, and have been organizing meetings and conversations among government officials, service providers, the business community and others. They are volunteering their time, and raising private funds to cover other costs — including bringing an official from Houston, which has had great success with a similar model. The trio, who helped devise and coordinate some of the most creative, large-scale projects during the administration of Mayor David Condon, are widely seen as pragmatic problem -solvers with little political baggage. On an issue as fractious as homelessness, that will be crucial. "They have a history of doing things in the community and are trusted by just about everybody," said Breean Beggs, president of the Spokane City Council. "A lot of people think if anybody can do it, it's them." Brian Coddington, the spokesman for Mayor Nadine Woodward, echoed that sentiment. "The three of them have collective credibility in many, if not most, rooms in the county," Coddington said. Woodward has been calling for a more regionalized approach to homelessness since her election campaign, though the largest financial and on -the -streets burden of the problem has continued to rest chiefly with the city. More recently, she has been talking specifically about the formation of a regional authority, including in a comment in a video news release noting her goals for the new year. "Right at the top of my list is establishing a regional homeless authority to address the needs of the unhoused in our region as a true collaborative," she said. "Much of the groundwork has already been done and there is great interest as we embark on what will be a generational change." Coddington said that it is still early in the planning stages, and that officials are trying to capitalize on the experiences of other cities in terms of what's worked and what has not. https://www.spokesman.com/stories120231jan/13/shaven-vestal-the-push-for-a-regional-homeless-auth/ 2/10 1/25/23, 2:32 PM The push for a regional homeless authority gains steam 1 The Spokesman -Review "There are still many, many details to be worked out," he said. According to a one -page description of the plan, which is being circulated among public officials and which The Spokesman -Review obtained, there will be a public announcement in early February kicking off the process in greater detail. Starting Feb. 11, the go -day due diligence period will commence, with the goal of producing recommendations for creating ordinances and enabling actions for a regional entity; identifying what kind of board would oversee it and what the membership would be; initial funding and staffing questions; the roles of elected leaders; and protocols for community participation. If all goes as hoped, a regional authority of some form — perhaps a special-purpose district, such as those governing the library and parks systems — would be formed to develop a plan to integrate homelessness services and create timelines, goals and benchmarks; manage current funding from different sources and identify new sources of funding; create analytics, data and information systems; and develop a plan to centralize and coordinate communications, the document says. In short, the idea is to combine the money and resources that now go to different governments and nonprofits, each doing their own thing, into a coordinated, unified system. It's an idea that almost everybody seems to like; it's also one that will require a lot of very detailed work to satisfy the different parties' interests and objectives. Among the key challenges would be the deep philosophical differences among different parties, and the possibility of turf battles and questions of control. County commissioners have also been involved in the discussion, as have representatives of Spokane Valley and other regional cities. County Commission Chairwoman Mary Kuney traveled to Houston with Woodward last fall to look at their system, and has been involved in ongoing discussions. She was out of town Thursday and unavailable for comment. Commissioner Amber Waldref said the idea is broadly appealing, and that the process of involving as many people as possible will be important. All the interested parties have to be included and their interests considered to develop something that will work. But she said that in her efforts as project director of the Zone Project, the northeast Spokane initiative that has built a collaboration among 5o community partners to help children and families thrive, she worked with a similar framework of unifying many disparate players. "I really believe that the only way you're going to make long-term, measurable impact is to get everybody rowing in the same direction," she said. https:llwww.spokesman.comistories12023/jan113/shawn-vestal-the-push-for-a-regional-hameless-authl 3110 1/25/23, 2:32 PM The push for a regional homeless authority gains steam l The Spokesman -Review That includes the business community, which has been very active on the issue in recent years. Chris Patterson, who is coordinating efforts for Hello for Good, a nonprofit coalition of Spokane business leaders, said Thursday that he's optimistic about the progress toward a regional plan. "I'm i00% behind it," he said. It's important that the city of Spokane not continue to bear almost the entire brunt of the problem, when it also affects the entire wider region, he said. "Why not collaborate and why not work with each other?" he asked. He emphasized that it would be vital to stand up a regional authority before the political season reaches full heat — taking the politics out of it would be key to making it work. Rob McCann, the CEO of Catholic Charities Eastern Washington, said he's been hoping for a regionalized approach for a long time. "The idea of a regional authority structure of some kind to try and bring the community together to solve homelessness is something I've been wanting for 23 years," he said, referring to the time that he's been working with homelessness in Spokane. "I think it's not just the best solution, I think it's the only solution," he said. THE SPOKESMAN Local journalism is essential„ Give directly to The Spokesman-Review's Northwest Passages community forums series -- which helps to offset the costs of several reporter and editor positions at the newspaper -- by using the easy options below. Gifts processed in this system are not tax deductible, but are predominately used to help meet the local financial requirements needed to receive national matching -grant funds, Emma Epperly https:/)www.spokesman.com/stories12023/jan113/shaven-vestal-the-push-for-a-regional-homeless-auth/ 4/10 To: From: Re: DRAFT ADVANCE AGENDA as of January 26, 2023; 10:30 a.m. Please note this is a work in progress; items are tentative Council & Staff City Clerk, by direction of City Manager Draft Schedule for Upcoming Council Meetings February 7, 2023, Study Session, 6:00 p.m. ACTION ITEMS: 1. Consent Agenda (claims, payroll, minutes) 2. Second Reading Ordinance 23-004 Stormwater Utility Code Text Amendment - Adam Jackson 3. First Reading Ordinance 23-005 Code Text Amendment 19.30 - Marty Palaniuk 4. Motion Consideration: Union Pacific Railroad Crossing, Barker Road - Gloria Mantz NON -ACTION ITEMS: 5. City's 20th Anniversary Update - Emily Estes -Cross 6. Barker Grade Separation Project Update - Gloria Mantz, Rob Lochmiller 7. Homeless Plan Update - Eric Robison 8. Lodging Tax Advisory Committee (LTAC) Alternates - Erik Lamb 9. 2022 Accomplishments Report - John Hohman 10. Advance Agenda - Mayor Haley [due Tue Jan 31] (5 minutes) (10 minutes) (10 minutes) (10 minutes) (10 minutes) (10 minutes) (15 minutes) (10 minutes) (15 minutes) (5 minutes) [*estimated meeting: 100 mins] February 14, 2023, Formal Meeting - Meeting Cancelled (Councilmembers attend AWC City Action Days in Olympia) February 21, 2023 Study Session, 6:00 p.m. ACTION ITEMS: 1. Second Reading Ordinance 23-005 Code Text Amendment 19.30 - Marty Palaniuk NON -ACTION ITEMS: 2. Centennial Trail Update - John Bottelli; Loreen McFa11 w/Friends of Centennial Trail 3. Hearing Examiner Draft lnterlocal Agreement - Tony Beattie 4. 2023 Capital Improvement Projects Update - Erica Amsden, Rob Lochmiller 5. Advance Agenda - Mayor Haley [due Tue Feb 14] (10 minutes) (10 minutes) (10 minutes) (15 minutes) (5 minutes) [*estimated meeting: 50 mins] February 28, 2023 Formal Meeting, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Motion Consideration: Hearing Examiner Draft Interlocal Agreement - Tony Beattie 3. Admin Report: Fire Dept Monthly Report - Chief Soto 4. Admin Report: Advance Agenda - Mayor Haley 5. Info Only: Department Monthly Reports [due Tue Feb 21] (5 minutes) (10 minutes) (10 minutes) (5 minutes) [*estimated meeting: 30 mins] March 7, 2023, Study Session, 6:00 p.m. 1. Sports Commission Update - John Hohman; Ashley Blake w/Sports Commission 2. Airport Expansion Update - John Hohman; Todd Woodard w/Airport 3. Outside Agency Grant Process - Chelsie Taylor 4. Advance Agenda - Mayor Haley March 14, 2023, Formal Meeting, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Admin Report: Advance Agenda - Mayor Haley March 21, 2023 Study Session, 6:00 p.m. 1. Advance Agenda - Mayor Haley March 28, 2023 Formal Meeting, 6:00 p.m. (meeting will possibly be cancelled) 1. Consent Agenda (claims, payroll, minutes) 2. Admin Report: Fire Dept Monthly Report - Chief Soto 3. Admin Report: Advance Agenda - Mayor Haley 4. Info Only: Department Monthly Reports [due Tue Feb 28] (15 minutes) (15 minutes) (15 minutes) (5 minutes) [*estimated meeting: 50 mins] [due Tue March 7] (5 minutes) (5 minutes) [due Tue March 14] (5 minutes) [due Tue March 21] (5 minutes) (10 minutes) (5 minutes) Draft Advance Agenda 1/26/2023 2:16:01 PM Page 1 of 2 April 4, 2023 Study Session, 6:00 p.m. 1. Advance Agenda — Mayor Haley April 11, 2023, Formal Meeting, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Admin Report: Advance Agenda — Mayor Haley April 18, 2023 Study Session, 6:00 p.m. 1. Advance Agenda — Mayor Haley April 25, 2023 Formal Meeting, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Admin Report: Fire Dept Monthly Report — Chief Soto 3. Admin Report: Advance Agenda — Mayor Haley 4. Info Only: Department Monthly Reports May 2, 2023 Study Session, 6:00 p.m. 1. Advance Agenda — Mayor Haley May 9, 2023, Formal Meeting, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Admin Report: Advance Agenda — Mayor Haley May 16, 2023 Study Session, 6:00 p.m. 1. Advance Agenda — Mayor Haley May 23, 2023 Formal Meeting, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Admin Report: Fire Dept Monthly Report — Chief Soto 3. Admin Report: Advance Agenda — Mayor Haley 4. Info Only: Department Monthly Reports May 30, 2023 Study Session, 6:00 p.m. 1. Advance Agenda — Mayor Haley June 6, 2023 Study Session, 6:00 p.m. 1. Advance Agenda — Mayor Haley June 13, 2023, Formal Meeting, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Admin Report: Advance Agenda — Mayor Haley AWC Conf Spokane June 20-23 June 20, 2023 Study Session, 6:00 p.m. 1. Advance Agenda — Mayor Haley June 27, 2023 Formal Meeting, 6:00 p.m. 1. Consent Agenda (claims, payroll, minutes) 2. Admin Report: Fire Dept Monthly Report — Chief Soto 3. Admin Report: Advance Agenda — Mayor Haley 4. Info Only: Department Monthly Reports *time for public or council comments not included OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS: Appleway Trail Amenities Mirabeau Park Forestry Mgmt. Basement space Park Lighting CDBG Interlocal Pavement Mgmt. Funding Chronic Nuisance PFD Presentation Continuum of Care Prosecutor Services Core Beliefs Resolution SCRAPS Update Govemance Manual St. O&M Pavement Preservation [due Tue March 28] (5 minutes) [due Tue April 4] (5 minutes) (5 minutes) [due Tue April 11] (5 minutes) [due Tue April 18] (5 minutes) (10 minutes) (5 minutes) [due Tue April 25] (5 minutes) [due Tue May 2] (5 minutes) (5 minutes) [due Tue May 9] (5 minutes) [due Tue May 16] (5 minutes) (10 minutes) (5 minutes) [due Tue May 23] (5 minutes) [due Tue May 30] (5 minutes) [due Tue June 6] (5 minutes) (5 minutes) [due Tue June 13] (5 minutes) [due Tue June 20] (5 minutes) (10 minutes) (5 minutes) Street Scaping, signs, trees, etc.- info item TBD Formation Vehicle Wgt Infrastructure Impact Yellowstone Franchise Agreement Water Districts & Green Space Draft Advance Agenda 1/26/2023 2:16:01 PM Page 2 of 2