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19-061.04 Clearwater Summit Group: Roadway Weed Control Svcs Spokane Valle 10210 E Sprague Avenue • Spokane Valley WA 99206 Phone: (509)720-5000 ♦ Fax:(509)720-5075 ♦www.spokanevalley.org Email:cityhall@spokanevalley.org January 6, 2023 Contract No. 19-061.04 Clearwater Summit Group PO Box 6470 Spokane, WA 99217 Re: Implementation of 2023 option year, Agreement for Roadway Weed Control Services, Contract number 19-061, executed May 20, 2019. Dear Mr. Hatfield: The City executed an Agreement for provision of Roadway Weed Control Services on May 20, 2019, by and between the City of Spokane Valley, hereinafter "City", and Clearwater Summit Group, hereinafter"Contractor" and jointly referred to as "Parties." The original Agreement states that it was for one year, with four optional one-year terms possible if the parties mutually agree to exercise the options each year. This is the fourth of four possible option years that can be exercised and runs through December 31, 2023. The City would like to exercise the 2023 option year of the Agreement. The Compensation as outlined Exhibit A, Scope of Services includes the labor and material cost negotiated and shall not exceed $41,375. The history of the annual renewals, including dollar amounts, is set forth as follows: Original contract amount .$ 39,000 2020 Renewal $39,000 2021 Renewal $ 39,000 2022 Renewal $ 40,170 2023 Renewal $41,375 All of the other contract provisions contained in the original Agreement shall remain in place and remain unchanged in exercising this option year. If you are in agreement with exercising the 2023 option year, please sign below to acknowledge the receipt and concurrence to perform the 2023 option year. Please return a copy to the City for execution, along with current insurance information. An executed copy will be mailed to you for your files. CITY OF SPOKANE VALLEY CLEARWATER SUMMIT GROUP Jo n Hohman, City Manager N e "4 fj Title ATTEST ristine Bainbridge, City Clerk APPROVED AS TO FORM: Office°tithe City A y EXHIBIT A SCOPE OF SERVICES General work includes keeping sidewalks, curbing, medians, and other hardscape areas in and along City-owned arterial vegetation and weed free. The work includes all appropriate and lawful methods for the prevention and eradication of vegetation including pre and post- emergent spraying, and/or physical removal of vegetation in hardscape areas. APPROXIMATE QUANTITIES OF WORK • The approximate total amount of hardscape to be maintained includes: o 154 miles of curbing o 128 miles of sidewalks o 12 miles of medians ANNUAL COST The annual cost for maintaining the hardscape listed in the RFB is $41,375. ____—......4 CLEASUM-01 KBLAKE1 ACORO DATE(MM/DD/YYYY) `,..---- CERTIFICATE OF LIABILITY INSURANCE 1/6/2023 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). CONTACT Challys Resta PRODUCER NAME: Hub International Northwest LLC PHONE I FAX PO Box 3144 (A/C,No,Ext): (NC,No): Spokane,WA 99220 E-MAILADDRESS:challys.resta@hubinternational.com INSURER(S)AFFORDING COVERAGE NAIC# INSURER A:Liberty Insurance Corporation 42404 INSURED INSURER B:Idaho State Insurance Fund 36129 Clearwater Summit Group,Inc. INSURER C:Underwriters at Lloyd's London 15792 PO BOX 6470 INSURER D: Spokane,WA 99217 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER POLICY EFF POLICY EXP LIMITS LTR INSD WVD IMM/DD/YYYY1 IMM/DD/YYYYI A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 CLAIMS-MADE X OCCUR X X TB7Z91473774021 12/22/2022 12/22/2023 PREMISES(Ea occu ence) ,$ 100,000 MED EXP(Any one person) $ 5,000 PERSONAL&ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 X POLICY X JECT LOC PRODUCTS-COMP/OPAGG $ 2,000,000 OTHER: WA Stop Gap $ 1,000,000 A COMBINED SINGLE LIMIT 1,000,000 AUTOMOBILE LIABILITY (Ea accident) $ X ANY AUTO AS7Z91473774011 12/22/2022 12/22/2023 BODILY INJURY(Per person) $ OWNED SCHEDULED _ AUTOSH ONLY AUTOS BODILYOR INJURY(Per accident) $ X ATO AUU S ONLY X TOS ONES' (herr accatentDAMAGE $ $ A X UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 5,000,000 EXCESS LIAB CLAIMS-MADE TH7Z91473774051 12/22/2022 12/22/2023 AGGREGATE $ 5,000,000 DED X RETENTION$ 10,000 $ B WORKERS COMPENSATION y PER X STATUTE ERH AND EMPLOYERS'LIABILITY 621690 7/1/2022 7/1/2023 1,000,000 ANYIPROPRIETOER/PARTNER E ECUTIVE Y/N N/A E.L.EACH ACCIDENT $ OFFE(Mandatory In NH) E.L.DISEASE-EA EMPLOYEE $ 1,000,000 If yes,describe under 1,000,000 DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ C Professional Liabili ANE419642022 12/22/2022 12/22/2023 Ded:$10,000 2,000,000 C Pollution/Environm ANE419642022 12/22/2022 12/22/2023 Ded:$10,000 2,000,000 DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space Is required) RE:Roadway Weed Control Services-Contract 19-061 City of Spokane Valley and any other party as required by written contract,are included as Additional Insured as respects the ongoing and completed operations of the Named Insured,as required by written contract or agreement.Coverage is primary non-contributory;Waiver of Subrogation and Per Project Aggregate apply.See attached forms. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City of Spokane ValleyTHE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN tY P ACCORDANCE WITH THE POLICY PROVISIONS. 10210 E Sprague Avenue Spokane Valley,WA 99206 AUTHORIZED REPRESENTATIVE V��ACORD 25(2016/03) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD