23-026.00 Volunteers of America: Hope House Shelter Beds 2� o
Memorandum of
Understanding
This agreement is made by and between the City of Spokane Valley(City)and the Volunteers of America
(VOA). The purpose of this agreement is to specify the conditions and terms for holding and reserving
shelter beds.
IT IS AGREED:
A. Volunteers of America Will:
1. On a daily basis, hold 1 respite shelter bed for clients participating in the City and
VOA partnership program.
2. Make available a second respite shelter bed, when capacity allows, for City use on
an as-needed basis.
3. Maintain admission screening criteria, to establish shelter client eligibility.
4. Maintain the right of refusal for any referred client. In addition, VOA will maintain the
ability to terminate client respite shelter services for violation of the shelter program
expectations.
5. Offer clients participating in the City and VOA Program the ability to remain in the
shelter during the day to better facilitate services with VOA Housing Resource
Specialists and Community Health Worker.
6. On a monthly basis invoice the City as detailed in the payments section below.
7. On a monthly basis, report program data to City staff.
B. City of Spokane Valley Will:
1. Compensate monthly and daily as detailed in the payment section below.
2. City staff, law enforcement, or designated outreach teams will contact VOA shelter staff
prior to the referred client arriving at Hope House Emergency Shelter.
3. City staff, law enforcement, or designated outreach teams will utilize provided
admission screening criteria, to refer clients.
C Terms and Conditions:
1. Indemnification: Each party to the Agreement agrees to take all reasonable precautions to
prevent injury to any persons (including employees of the other party and the Housing
Providers third party manager) or damage to the property (including the other party's
property) during the term of this Agreement, and shall indemnify, defend and hold harmless
the other party, and all their officers and employees against all claims, losses, expenses
(including reasonable attorney's fees) and injuries to person or property, resulting in any way
from any act of omission or negligence on the part of the indemnifying party in connection with
this Agreement, excepting only those losses which are due solely and directly to the other
party's negligence.
2. Independent Contractor Status: Neither party to this Agreement nor its employees or agents
performing work under this Agreement are employees of the other party. Neither party nor
its employees or agents will hold themselves out as, nor claim to be, an agency, officer or
employee of the other party, nor will they claim any of the rights, privileges or benefits that
might accrue to employees of the other party.
In the performance of the services defined within this agreement, both parties to the
Agreement are independent contractors with the authority to control and direct the
performance of the details of the work and provision of their own services and their own
employees.
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3. Payment: City will pay VOA $108 per day to make one respite shelter bed available at
all times, as reserved. The City will pay VOA a per diem rate of $108 for a second respite
shelter bed, subject to availability, on an as-needed basis.
4. Term and Termination: This agreement shall be in effect beginning January 01, 2023
and may be renewed annually by giving written notice no later than December 1. Either
party may terminate this agreement with 60 days' advance written notice.
5. Disputes: Deputy City Manager for the City or their designee and VOA's CEO or their
designee will resolve any problems with this agreement. The City and VOA are equal
opportunity action agencies. They provide services without regard for race, color, religion,
sex, sexual orientation, handicap, familial status, national origin, or any other protected
class. All client information will be kept strictly confidential and signed releases of
information may be required for communication between the Housing Provider and the
Service Provider.
In witness whereof, the parties have executed this Agreement on the date written below.
City of Spokane Valley VOA
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