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2023, 01-17 study session minutes MINUTES City of Spokane Valley • City Council Study Session Meeting Tuesday,January 17, 2023 Mayor Haley called the meeting to order at 6 p.m. The meeting was held in person by Council and staff in Council Chambers,and also remotely via Zoom meeting. Attendance: Councilmembers Staff Pam Haley,Mayor John Hohman, City Manager Rod Higgins,Deputy Mayor Erik Lamb,Deputy City Manager Tom Hattenburg, Councilmember Cary Driskell, City Attorney Brandi Peetz, Councilmember Tony Beattie, Sr. Deputy City Attorney Laura Padden, Councilmember Bill He!big, Community&Public Works Dir. Ben Wick, Councilmember Chelsie Taylor,Finance Director Anne Woodard, Councilmember John Bottelli,Parks&Rec Director Mike Basinger,Economic Dev. Director John Whitehead, Human Resources.Director Gloria Mantz, City Engineer Chaz Bates,Planning Manager Chad Knodel, IT Manager Levi Basinger, Planner Emily Estes-Cross, Public Information Officer Virginia Clough,Legislative Policy Coordinator Christine Bainbridge, City Clerk ROLL CALL: City Clerk Bainbridge called roll; all Councilmembers were present. Mayor Haley announced that there will be an executive session at the end of tonight's meeting concerning potential acquisition of real estate. APPROVAL OF AGENDA: It was moved by Deputy Mayor Higgins, seconded, and unanimously agreed to approve the agenda. PROCLAMATION: Community Risk Reduction Week After Mayor Haley read the proclamation for Community Risk Reduction Week, it was accepted with thanks from Community Risk Reduction Specialist Caroline Lusher, as well as Commissioner Burch and Deputy Fire Marshal Anderson. GENERAL PUBLIC COMMENT OPPORTUNITY:After explaining the process,Mayor Haley invited public comment. Barb Howard, Spokane Valley [via zoom]: asked if there is any way to enforce people covering their hauls when taking things to the trash or recycling center as items blow out and create a safety risk, Mr. John Harding, Spokane Valley: spoke about the Fire Department and AMR Ambulance Service and asked about response times for both. ACTION ITEMS: 1. First Reading Ordinance 23-001 Street Vacation, 161''Avenue&University Road—Levi Basinger After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Higgins and seconded to suspend the rules and adopt Ordinance 23-001 approving street vacation file STV-2022-0003. Mr. Basinger gave a brief explanation of this street vacation.As a public hearing was held previously,no public comments were solicited. Vote by acclamation: in favor: unanimous; opposed: none. Motion carried. Council Meeting Minutes,Study Session:01-17-23 Page 1 of 3 Approved by Council:02-07-23 2. First Reading Ordinance 23-002 Code Text Amendment, Credit Card Use—Bill Helbig After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Higgins and seconded to waive the rules and adopt Ordinance 23-002 amending Spokane Valley Municipal Code 2.65. After Mr. Helbig gave a brief explanation of the purpose of the ordinance,Mayor Haley invited public comments.No comments were offered. Vote by acclamation: in favor: unanimous; opposed: none. Motion carried. 3.Motion Consideration: Registration of City Domain Name—Chad Knodel It was moved by Deputy Mayor Higgins and seconded to authorize the Mayor to sign and submit the authorization letter and for staff to register the 'spokanevalleywa.gov'domain name. Mr. Knodel gave a brief explanation about the proposed city domain name change, including that this will occur when we bring on our new website later this year,Mayor Haley invited public comments.No comments were offered. Vote by acclamation: in favor; unanimous; opposed: none. Motion carried. NON-ACTION ITEMS: 4. Transportation Benefit District (TBD) —Bill Helbig; and Deanna Gregory with Pacifica Law Group-- Bill Helbig After Mr.Helbig introduced Ms. Deanna Gregory, he gave an overview of the formation of a TBD, as well as some background on the Pavement Management Program (PMP)and that tonight will be an opportunity to discuss possible funding sources. Mr. Helbig explained that Council previously indicted they wanted more information about the requirements and process of forming a 1BD; so tonight is just for information, and if Council wants additional information on funding processes, staff will bring back further information. Ms. Gregory then went through her PowerPoint presentation giving an overview of TBDs, including their purpose, revenue authority as well as vehicle license fee limits. She also went over the formation process and governance; said that there are over 100 TBDs in the state so it is a widely used financial tool and she showed a chart with regional example of cities that have formed a TBD, along with their sales tax percentage and vehicle license fee; she noted ballot measure requirements for voter approved revenues,and touched on the process and election dates. Councilmember Peetz asked what a 1% sales tax TBD would equal and Mr. Helbig said based on 2021 sales tax collections, it would generate about$3.7 million. There was discussion about the ability to limit the funds to a certain function like preservation and maintenance; and that any ballot language must be precise in the intent of the TBD; to a suggestion to include in the language that this would, for example, include current and future boundaries. There was also some discussion about a regional TBD with Mr. Hohman explaining that there could be a separate, but related, multi jurisdictional or regional TBD. Mr. Helbig said that more research would need to be performed on the regional question, and he asked if Council would like staff to bring more information about the formation, as well as draft documents, and there appeared to be a consensus to do so. Mr. Hohman added that potential funding opportunities discussion will occur later as tonight's first focus is more on formation. 5. Closed City Property—Cary Driskell City Attorney Driskell explained that the City owns various parcels of real property, some intended for use by the public and others not, such as swales; and that the public at present has no means to determine if property is open or closed; and that he is therefore proposing an ordinance to clarify this issue; as well as a resolution listing the names of the properties, since resolutions can be amended easier than ordinances. There was Council consensus that staff proceed as proposed. 6. American Rescue Plan Act(ARPA)Update—Erik Lamb, Chelsie Taylor Deputy City Manager Lamb explained that as noted on the Request for Council Action, we have received approximately $16 million from the CLFR fund and to-date, have spent or obligated over half. Mr. Lamb stated that applicants can find information on our website to use the 'web portal' to submit proposals in response to the City's Request for Proposals(RFP);and that responses are due by 4 p.m.February 10,2023. Mr. Lamb added that there is an incorrect link to that portal on his Request for Council Action Form, and he noted the correct web link via a slide. Mr. Lamb said that something for Council to think about for a later date, but not tonight, is does Council want to withhold any of the funds for land acquisition, and if so, how much; he said the RFP is set up to be flexible and in about two weeks, he will ask for input. In Council Meeting Minutes,Study Session:01-17-23 Page 2 of 3 Approved by Council:02-07-23 continuing through the Request for Council Action form,Mr.Lamb noted there are two critical components for Council's consideration,the first is whether any of the almost$6 million should be withheld for potential land acquisition, as previously noted, and the second is that Council will rank proposals using criteria, which Council should confirm. After discussion on the criteria, it was determined to also add that a goal for affordable housing is diversity of residents, families and seniors and not just all low income, and something prioritized that affects children; acquisition and conversion; a tax incentive or construction exemption for developers to designate a certain portion of the development for the 50% median income; senior and ambulatory housing;veterans;other groups that may`fall through the cracks';leveraging money; and the working poor; and there was consensus to add those. Mr.Lamb said staff will return in a few weeks with an update. Mayor Haley called for a recess at 7:24 p.m.; she reconvened the meeting at 7:30 p.m. 7. Open Public Meetings Act Training--Tony Beattie Senior Deputy City Attorney Beattie gave Council the annual training on the Public Records Act, and the Open Public Meetings Act. 8. Advance Agenda—Mayor Haley There were no suggested changes to the Advance Agenda. COUNCIL COMMENTS Councilmember Peetz extended thanks to the Fire Department; said today 22 AED (automated external defibrillator) devices were sent to the Police Department, and she extended thanks and appreciation to the Police and Fire Departments and for their collaboration. CITY MANAGER COMMENTS City Manager Hohman said that a sample letter of support is in front of each Councilmember; that this is an example letter for support of the Minor Baseball League Stadium funding improvements; said letters of support will be sent to various individuals, and he wanted to make Council aware, and to ask if there are any objections to the use of the letter. There were none. EXECUTIVE SESSION: It was moved by Deputy Mayor Higgins, seconded and unanimously agreed to adjourn into executive session for 30 minutes to discuss potential acquisition of real estate, and that no action will be taken upon return to open session. Council adjourned into executive session at 7:50 p.m. At 8:10 p.m. Mayor Haley declared Council out of executive session, at which time it was proved, seconded and unanimously agreed to adjourn. AT Q6:4-74; s\ Rtk Pam Haley, May Christine Bainbridge, City Clerk Council Meeting Minutes,Study Session:01-17-23 Page 3 of 3 Approved by Council:02-07-23 David Schumacher Director, Office of Financial Management PO Box 43113 Olympia, WA. 98504-3113 October 26, 2022 Director Schumacher, We are writing to ask for your consideration for funding improvements to eleven publicly owned facilities that serve as venues for Minor League and West Coast League baseball stadiums. The eleven communities with publicly owned Minor League and West Coast League Baseball stadiums are requesting the creation of a one-time "Minor League Baseball Publicly Owned Stadium improvement Fund". Our stadiums are community gathering places that provide our residents with fun, affordable, family entertainment. While the minor league baseball teams are the anchor tenant, each of these stadiums provide venue space for community events year-round. They can accommodate youth sporting events, graduations, concerts,wedding ceremonies, non-profit fundraisers, and business meeting space. Additionally, our stadiums have been on the front line for public health during the Covid-19 pandemic. Stadiums were used for public testing and vaccination sites the last two years. They were some of the first to offer vaccinated seating sections and offer free vaccinations during games. State funding of publicly owned minor league baseball stadiums is a frequent occurrence throughout the country. For example, in 2006, the Washington Legislature provided $18 million for improvements at the state's minor league stadiums. More recently, Oregon provided funding for a new minor league baseball stadium in Eugene. The funding would be distributed based on the stadium improvement needs in each community. The State funds would be combined with local and team funds to complete the needed improvements. This funding will help to address infrastructure improvements help keep our stadiums functional for many years to come so we can continue to service the community by generating economic prosperity and improved quality of life. The stadiums and their events help make Washington a great place to live, work, and visit. They are community gathering places and venues for affordable, family entertainment. Thank you in advance for your consideration. Please feel free to contact Melissa Gombosky at 360-878-0783 or melissagombosky@gmail.com should you have additional questions about our request. Sincerely, City "t , m EVERETT tr Bellingham WASHINGTON t• AsiiIN(;ff)N City,j SPOKANE 417 Pco 4414i CIT Y OF Snohomish County CITY of11111111°°1111\1 � ► } 1 ) 1 ) doi SpOkafle 7M rValley iCITYOF C1tyof TacomajwII wa ii a �� r.,..._',,�,,. a cIYy©F or liii...._"411i _ i,- i i ji •q . '21 '- erj i.;• 4,1�5 FI I N TOti '.I `■111111v 10.----- .. :1 GZo P'/:', i