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19-162.05 Poe Asphalt Paving: Street & Stormwater Maintenance & RepairSpokane~,,,;ow*Va11ey December 14, 2022 Poe Asphalt Paving, Inc. 2732 North Beck Road Post Falls, ID 83854 10210 E Sprague Avenue ♦ Spokane Valley WA 99206 Phone: (509) 720-5000 ♦ Fax: (509) 720-5075 ♦ www.spokanevalley.org Email: cityhall@spokanevalley.org Contract No. 19-162.05 Re: Implementation of 2023 option year, Agreement for Street and Stormwater Maintenance and Repair Services, Contract number 19-162, executed March 13, 2020. Dear Mr. Poe, The City executed an Agreement for provision of Street and Stormwater Maintenance and Repair Services on March 131h, 2020, by and between the City of Spokane Valley, hereinafter "City", and Poe Asphalt Paving, Inc. hereinafter "Contractor" and jointly referred to as "Parties." The original Agreement states that it was for one year, with four optional one-year terms possible if the parties mutually agree to exercise the options each year. This is the third of four possible option years that can be exercised and runs through December 31, 2023. The city would like to exercise the 2023 option year of the Agreement. The increase in Compensation as outlined in Exhibit A to the Agreement, includes the labor and material cost negotiated and shall not exceed $1,566,980.77. The history of the annual renewals, including dollar amounts, is set forth as follows: Original contract amount ..........................................$ 1,500,000.00 2021 Renewal.......................................................$ 1,515,439.95 2022 Renewal.......................................................$ 1,530,307.70 2023 Renewal......................................................$ 1,566,980.77 All of the other contract provisions contained in the original Agreement shall remain in place and remain unchanged in exercising this option year. If you agree with exercising the 2023 option year, please sign below to acknowledge the receipt and concurrence to perform the 2023 option year. Please return two copies to the City for execution, along with current insurance information. A fully executed original copy will be mailed to you for your files. CITY OF SPOKANE VALLEY v J n Hohman, City Manager 2-ri-,v 3 ATTEST: Christine Bainbridge, City Clerk APPROVED AS TO FORM: O e of the City Attorney POE ASPHALT PAVING, INC. BROOKE KELLY Name PROJECT MANAGER Title Street and Stormwater Maintenance and Repair Services Contract Exhibit A jnealley SCHEDULE A - REGULAR HOURS Poe Asphalt Paving Item # Trade Occupation Hours 2023 Rate Increase 2023 Rate 2023 Total 1 *** Superintendent 300 $ 1.50 $76.07 $22,821.00 2 *** Foreman 300 $ 1.50 $73.67 $22,101.00 3 Cement Masons Journey Level 240 $ 6.00 $74.29 $17,829.60 4 Fence Erectors Fence Erector 20 $ 3.58 $51.72 $1,034.40 5 Flaggers Journey Level 2000 $ 2.94 $54.94 $109,880.00 6 Laborers General Laborer 2400 $ 3.58 $63.91 $153,384.00 7 Laborers Asphalt Raker 120 $ 3.62 $65.29 $7,834.80 8 Laborers Concrete Crewman 220 $ 3.58 $67.88 $14,933.60 9 Laborers Guard Rail 10 $ 3.58 $71.58 $715.80 10 Laborers Pipelayer 130 $ 3.62 $68.50 $8,905.00 11 Laborers Traffic Control Supervisor 40 $ 4.68 $57.68 $2,307.20 12 Power Equipment Operators Blade(finish & bluetop) 200 $ 4.14 $74.44 $14,888.00 13 Power Equipment Operators H.D. Mechanic 30 $ 4.14 $74.48 $2,234.40 14 Power Equipment Operators Paving Machine 200 $ 4.12 $74.09 $14,818.00 15 Power Equipment Operators Rollerman 400 $ 4.12 $74.09 $29,636.00 16 Power Equipment Operators Screed Operator 200 $ 4.12 $74.09 $14,818.00 17 Power Equipment Operators Power Broom 90 $ 4.02 $73.99 $6,659.10 18 Power Equipment Operators Backhoes & Hoe Ram 30 $ 4.41 $74.38 $2,231.40 19 Power Equipment Operators Vactor Guzzler, Super Sucker 10 $ 4.12 $60.34 $603.40 20 Power Equipment Operators Roto Mill 90 $ 4.12 $74.09 $6,668.10 21 Power Equipment Operators Posthole Auger or Punch 10 $ 4.07 $78.27 $782.70 22 Power Equipment Operators Backhoe (45,000 GW & under) 380 $ 4.10 $74.07 $28,146.60 23 Truck Drivers Dump Truck (E. WA-690) 900 $ 5.72 $73.58 $66,222.00 24 Truck Drivers Dump Truck & Trailer (E. WA-690) 500 $ 5.55 $73.41 $36,705.00 25 Truck Drivers Other Trucks (E. WA-690) 30 $ 5.72 $72.93 $2,187.90 26 Truck Drivers Transit Mixer 10 $ 5.89 $59.58 $595.80 Schedule A -Regular Hours 1 $588,942.80 SCHEDULE B - OVERTIME HOURS Estimated Item # Trade Occupation OT Hours Rate Increase 2023 Rate 2023 Total 27 *** Superintendent 50 $ 2.25 $84.82 $4,241.00 28 *** Foreman 50 $ 2.25 $82.82 $4,141.00 29 Cement Masons Journey Level 20 $ 9.00 $98.99 $1,979.80 30 Fence Erectors Fence Erector 5 $ 5.37 $77.59 $387.95 31 Flaggers Journey Level 50 $ 4.41 $71.91 $3,595.50 32 Laborers General Laborer 75 $ 5.37 $73.24 $5,493.00 33 Laborers Asphalt Raker 25 $ 5.43 $74.98 $1,874.50 34 Laborers Concrete Crewman 20 $ 5.37 $90.79 $1,815.80 35 Laborers Guard Rail 5 $ 5.37 $107.37 $536.85 36 Laborers Pipelayer 15 $ 5.43 $102.82 $1,542.30 37 Laborers Traffic Control Supervisor 5 $ 7.02 $77.42 $387.10 38 Power Equipment Operators Blade(finish & bluetop) 20 $ 6.21 $84.75 $1,695.00 39 Power Equipment Operators H.D. Mechanic 5 $ 6.21 $84.79 $423.95 40 Power Equipment Operators Paving Machine 20 $ 6.18 $84.30 $1,686.00 41 Power Equipment Operators Rollerman 40 $ 6.18 $84.30 $3,372.00 42 Power Equipment Operators Screed Operator 20 $ 6.18 $84.30 $1,686.00 43 Power Equipment Operators Power Broom 10 $ 6.03 $84.15 $841.50 44 Power Equipment Operators Backhoes & Hoe Ram 5 $ 6.62 $84.74 $423.68 45 Power Equipment Operators Vactor Guzzler, Super Sucker 5 $ 6.18 $90.51 $452.55 46 Power Equipment Operators Roto Mill 5 $ 6.18 $84.30 $421.50 47 Power Equipment Operators Posthole Auger or Punch 5 $ 6.11 $117.41 $587.03 48 Power Equipment Operators Backhoe (45,000 GW & under) 30 $ 6.15 $84.27 $2,528.10 49 Truck Drivers Dump Truck (E. WA-690) 5 $ 8.58 $83.14 $415.70 50 Truck Drivers Dump Truck & Trailer (E. WA-690) 40 $ 8.33 $82.89 $3,315.40 51 Truck Drivers Other Trucks (E. WA-690) 10 $ 8.58 $82.32 $823.20 52 Truck Drivers Transit Mixer 5 $ 8.84 $87.79 $438.93 Schedule B - Overtime Hours $45,105.33 Addiltonal Contract Wages 2023 Option Year $33,705.70 Regular Hour Wages $2,967.38 OT Wages $36,673.07 Total Wages Increase P171FOSPH_n3 MNFIGHRORS 1 ACORO" �� CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DDIYYYY) 10/28/2022 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Spokane Office PayneWest Insurance, a Marsh McLennan Agency LLC Company 501 N. Riverpoint Blvd., Ste 403 Spokane, WA 99202 C NEACT Jim Majeskey (AICONNo, Ell): (509) 789-7430 jA/C, No): E- pA'L : jmajeskey@paynewest.com INSURER S AFFORDING COVERAGE NAIC # INSURER A: Cincinnati Insurance Company 10677 INSURED Poe Asphalt Paving Inc 2732 N. Beck Road Post Falls, ID 83854 INSURER B : INSURER C : INSURER D : INSURER E INSURER F : r^nvooerrGe CFRTIGIrATF KI IMRFR• RFVISION NHMRFR: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE IADDL NSD SUER WVD POLICY NUMBER POLICY EFF POLICY EXP LIMITS A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 CLAIMS -MADE F_X] OCCUR X X EPP 0633923 11/1/2022 11/1/2023 DAMAGE TISESO(Ea RENTED occurrence) $ 300,000 MED EXP (Any oneperson) $ 5,000 PERSONAL & ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: POLICY 1XI PEReT LOG GENERAL AGGREGATE $ 2,000,000 PRODUCTS - COMP/OPAGG $ 2,000,000 WA STOP GAP $ 1,000,000 OTHER: A AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT 1,000,000 $ BODILY INJURY Per person)$ X ANY AUTO X X EPP 0633923 1111/2022 11/1/2023 BODILY INJURY Per accident $ OWNED SCHEDULED AUTOS ONLY AUTOS PPe�acEcidentDAMAGE $ WN AUTOS ONLY AUTOS ONLY A X UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 4,000,000 EXCESS LIA8 CLAIMS -MADE EPP 0633923 11/112022 11/1/2023 AGGREGATE $ 4,000,000 DED X RETENTION $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY YIN ANY PROPRIETOR/PARTNER/EXECUTIVE PER OTH- STA T E.L. EACH ACCIDENT $ �FFICER/MEMBER EXCLUDED9 ❑ (Mandatory in NH) NIA E.L. DISEASE - EA EMPLOYE $ E.L. DISEASE - POLICY LIMIT $ If yes, describe under DESCRIPTION OF OPERATIONS below DESCRIPTION OF OPERATIONS I LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached If more space is required) City of Spokane Valley Contracts City of Spokane Valley 10210 E Sprague Ave Spokane Valley, WA 99206 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD 4 STATE OF WASHINGTON Department of Labor & Industries Certificate of Workers' Compensation Coverage WA UBI No. L&I Account ID Legal Business Name Doing Business As Workers' Comp Premium Status: Estimated Workers Reported (See Description Below) Account Representative Licensed Contractor? License No. License Expiration February 7, 2023 409 018 683 191, 377-00 POE ASPHALT PAVING INC POE ASPHALT PAVING INC Account is current. Pending current quarter filing Employer Services Help Line, (360) 902-4817 Yes POEASP*333NM 11 /29/2023 What does "Estimated Workers Reported" mean? Estimated workers reported represents the number of full time position requiring at least 480 hours of work per calendar quarter. A single 480 hour position may be filled by one person, or several part time workers. Industrial Insurance Information Employers report and pay premiums each quarter based on hours of employee work already performed, and are liable for premiums found later to be due. Industrial insurance accounts have no policy periods, cancellation dates, limitations of coverage or waiver of subrogation (See RCW 51.12.050 and 51.16.190). PC)FASPH_n3-ISCNRFIRFR ACORO' CERTIFICATE OF LIABILITY INSURANCE `..,/ DATE(MM/DDIYYYY) 10/27/2023 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT NAME: PHONE FAX (A/C, No, Ext): (509 ) 838-3501 (AIc, No):(866) 226-3738 Spokane Office Marsh McLennan Agency LLC 501 N. Riverpoint Blvd., Ste 403 Spokane, WA 99202 ADDRESS: INSURERS AFFORDING COVERAGE NAIC # INSURER A: Cincinnati Insurance Company 10677 INSURED INSURER B : INSURER C : Poe Asphalt Paving Inc INSURER D : 2732 N. Beck Road Post Falls, ID 83854 INSURER E INSURER F : rnVFRAnPR rFRTIFICATF NI IMRFR• RFVISInW NIIMRFR- THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER MOLICMIDY EFF POLICY EXPLTR LIMBS A X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE X OCCUR X X EPP 0633923 11/1/2023 11/1/2024 EACH OCCURRENCE $ 1,000,000 DAMAGE TO RENTED PREMISES Ea occurrence) 500,000 $ GEN'L MED EXP (Any oneperson) $ 10,000 PERSONAL & ADV INJURY $ 1,000,000 AGGREGATE LIMIT APPLIES PER: POLICY � JECT 1:1 LOC OTHER: GENERAL AGGREGATE $ 2,000,000 PRODUCTS -COMP/OPAGG $ 2,000,000 WA STOP GAP $ 1,000,000 A AUTOMOBILE LIABILITY X ANY AUTO OWNED SCHEDULED AUTOS ONLY AUTOS HIRED NON -OWNED AUTOS ONLY AUTOS ONLY 1 X X EPP 0633923 11/1/2023 11/1/2024 COMBINED SINGLE LIMIT Ea accident 1,000,000 BODILY INJURY Per person)$ BODILY INJURY Per accident $ PROPERTY DAMAGE Per accident $ A X UMBRELLA LIAB EXCESS LIAB X OCCUR CLAIMS -MADE EPP 0633923 11/1/2023 11/1/2024 EACH OCCURRENCE $ 4,000,000 AGGREGATE $ DED I RETENTION$ Aggregate 4,000,000 WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y / N ANY PROPRIETOR/PARTNER/EXECUTIVE ❑ OFFICER/MEMBER EXCLUDED? (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below N / A PER OTH- STATUTE ER E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYE $ E.L. DISEASE - POLICY LIMIT $ DESCRIPTION OF OPERATIONS I LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) City of Spokane Valley Contracts 1'=DTICl1'ATC Util r1CD rANrFI I ATIf1N SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City of Spokane Valle Y p Y THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. 10210 E Sprague Ave Spokane Valley, WA 99206 AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD 11 /8/23, 8:22 AM POE ASPHALT PAVING INC ¢A STATE OF WASHINGTON Department of Labor & Industries Certificate of Workers' Compensation Coverage WA UBI No. L&I Account ID Legal Business Name Doing Business As Workers' Comp Premium Status: Estimated Workers Reported (See Description Below) Account Representative Licensed Contractor? License No. License Expiration November 8, 2023 409 018 683 191,377-00 POE ASPHALT PAVING INC POE ASPHALT PAVING INC Account is current. Quarter 3 of Year 2023 "51 to 75 Workers" Employer Services Help Line, (360) 902-4817 Yes POEASP"333NM 11 /29/2023 What does "Estimated Workers Reported" mean? Estimated workers reported represents the number of full time position requiring at least 480 hours of work per calendar quarter. A single 480 hour position may be filled by one person, or several part time workers. Industrial Insurance Information Employers report and pay premiums each quarter based on hours of employee work already performed, and are liable for premiums found later to be due. Industrial insurance accounts have no policy periods, cancellation dates, limitations of coverage or waiver of subrogation (See RCW 51.12.050 and 51.16.190). https://secure.ini.wa.gov/verify/DetailsA!abilityCertificate.aspx?UBI=409018683&LIC=POEASP*333NM&VIO=&SAW=false&ACCT=l9137700 1 /1