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2023, 03-07 Study Session minutes MINUTES City of Spokane Valley City Council Study Session Meeting Tuesday,March 7, 2023 Mayor Haley called the meeting to order at 6 p.m. The meeting was held in person by Council and staff in Council Chambers,and also remotely via Zoom meeting. Attendance: Councilmembers Staff Pam Haley, Mayor John Hohman, City Manager Rod Higgins, Deputy Mayor Erik Lamb, Deputy City Manager Torn Hattenburg, Councilmember Tony Beattie, Sr. Deputy City Attorney Brandi Peetz, Councilmember John Bottelli, Parks&Rec. Director Laura Padden, Councilmember Dave Ellis,Police Chief Ben Wick, Councilmember Gloria Mantz, City Engineer Arne Woodard, Councilmember Bill Helbig, Community&Public Works Dir. Sean Walter,Assistant Police Chief Mike Basinger,Eco.Development Director Emily Estes-Cross,Public Information Officer John Whitehead, Human Resources Director Virginia Clough, Legislative Policy Coordinator Chad Knodel, IT Manager Christine Bainbridge, City Clerk ROLL CALL: City Clerk Bainbridge called roll; all Councilmembers were present. APPROVAL OF AGENDA: It was moved by Deputy Mayor Higgins,seconded, and unanimously agreed to approve the amended agenda. GENERAL PUBLIC COMMENT OPPORTUNITY: After Mayor Haley explained the process, she invited public comment. Ms. Barb Howard, Spokane Valley (via zoom): spoke regarding the Ohio rail accidents; said if such an accident were to occur here, she would be concerned with how people in her and other neighborhoods would safely evacuate. There were no other public comments. ACTION ITEM: 1. Motion Consideration: Spokane County Library District Memorandum of Understanding—Erik Lamb It was moved by Deputy Mayor Higgins and seconded to approve the Memorandum of Understanding (MOU) between the City of Spokane Valley and Spokane County Library District for contributions by the parties to certain improvements at the Library Site located between Balfour Road and Herald Road. Deputy City Manager Lamb went over the background leading up to this MOU and explained the budget impacts. Mayor Haley invited public comments; no comments were offered. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. 2. Motion Consideration: ARPA(American Rescue Plan)Police Camera Trailer Erik Lamb, Chief Ellis It was moved by Deputy Mayor Higgins and seconded to approve the re-allocation of$117,848.22 of CLFR funds to law enforcement purposes to allow acquisition of a second camera trailer, and to authorize the City Manager to take such other action necessary to procure the second camera trailer. Deputy City Manager Lamb explained about the need for this additional camera trailer, and Chief Ellis confirmed the effectiveness of having this, adding that the community has also expressed thanks for the cameras. Mr. Lamb also noted that staff is developing a plan for acquisition of cameras for parks, which will hopefully come forward in the near future.Mayor Haley invited public comment.Ms.Barb Howard,Spokane Valley, (via zoom): she also expressed appreciation for the cameras and said she would like to see more purchased. Council Meeting Minutes,Study Session:03-07-2023 Page 1 of 3 Approved by Council:03-21-2023 There were no other public comments. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. 2a. Motion Consideration: Purchase of Real Property—Erik Lamb It was moved by Deputy Mayor Higgins and seconded to authorize the City Manager to finalize and execute any documentation necessary to acquire the property located at 10303 East Sprague Avenue, parcel Number 45174.9033. Mr. Lamb explained that the property in question was a furniture store that went out of business;that it sits on .62 acres and has about 4800 square feet; said it would need some updating and minor repairs and staff would go through a process to determine an appropriate use; said there is value to this property as it sits immediately adjacent to the new Balfour Park, Library, and City I-Tall; also that the $790,000 purchase would require a budget amendment and be part of the 2023 budget amendment process should Council approve this motion. Councilmember Peetz asked if we could use roll-over money instead and Mr.Hohman said that is an option;that staff can bring this back when we bring the budget amendment forward, and at this time the issue Council is the purchase. It was moved by Councilmember Wick and seconded to amend the motion to add for a purchase price of$790,000 plus standard closing costs. ' Mayor Haley invited public comment; no comments were offered. Vote by acclamation on the motion to amend: in favor: unanimous. Opposed: none. Motion carried. Vote by acclamation on the fully amended motion, to authorize the City Manager to finalize and execute any documentation necessary to acquire the property located at 10303 East Sprague Avenue,parcel number 45174.9033,for a purchase price of$790,000 plus standard closing costs: in favor: unanimous. Opposed: none. Motion carried. NON-ACTION ITEMS: 3. Sports Commission Update-John Hohman;Ashley Blake w/Sports Commission Mr. Hohman introduced Ms. Ashley Blake, Spokane Sports' Chief Executive Officer, and Ms. Cherie Gwinn,Director of Events & Community Engagement; he said that it has been a long time since we have had an opportunity for dialogue with this very important entity that brings sports tourism traffic into our area. Ms. Blake said she has been with Spokane Sports for 12 years now, and Ms. Gwinn said she has been on staff for seven years. The two of them went over their organizational structure, key areas of focus, and points of collaboration between them and our City,after which Council thanked them for their presentation. 4. Compost Procurement Ordinance—Bill Helbig Director Helbig explained that per state regulations, we are required to adopt a compost procurement ordinance to implement RCW 43.19A.120,the use of compost products in projects;he said this code states that when planning government funded projects or soliciting and reviewing bids, local governments must consider whether compost products can be utilized;he said the purpose of our proposed Code amendment is to codify the requirement for the City to adopt a Compost Procurement Ordinance. There were no objections from Council in bringing the ordinance forward for a first reading. 5. Opioid Settlement Update—Tony Beattie, Erik Lamb Deputy City Manager Lamb explained about this settlement, and that if we want to participate and receive funds,there are forms to complete; he said that if a local government does not participate,that government will not be able to share directly in the settlement funds; said the deadline to participate in Settlement II is April 18, 2023; and he sked for consensus to place the Participation Forms and AIlocation Agreement for Settlement II on a future agenda. There were no objections in moving this forward for an ordinance first reading. 6.Lodging Tax Advisory Committee (LTAC)Alternates—Erik Lamb Deputy City Manager Lamb explained the need for having LTAC alternates, as stated in his Request for Council Action.There were no objections from Council to bring this forward for an ordinance first reading. 7. Advance Agenda—Mayor Haley There were no suggested changes to the Advance Agenda. Council Meeting Minutes,Study Session:03-07-2023 Page 2 of 3 Approved by Council:03-21-2023 COUNCIL COMMENTS There were no further comments from Council. CITY MANAGER COMMENTS Mr. Hohman said that Mayor Haley and Councilmember Hattenburg are planning to go to Washington, D.C.in connection with STA,so next week we will have a reduced number of Councilmembers,and Deputy Mayor Higgins will preside at the meeting. Regarding the Barker Grade Separation Project, Mr. Hohman said we are still waiting for fencing;that the last time,fencing was rejected and sent back,and when it came back, it was rejected again, so we are now at an impasse, said he will let Council know more as soon as more information is available, but we can't complete the project without the fencing due to BNSF requirements; said we are looking at all options. Concerning City Hall, Mr. Hohman said he spoke with a representative from Garco Construction today for repairing construction defects left behind by Meridian Construction when they constructed City Hall; said Garco is looking at the scope of work including the curved wall, and that we will be making decisions about relocating Council meetings to CenterPlace, although the timing is unsure and it could be in April or May;he also noted that a mold for the bricks has been located and that Mutual Materials and Garco are working together for the exterior of the wall; again, he will keep Council and the public updated.Mr. Hohman then introduced new Assistant Police Chief Sean Walter. ft was moved by Deputy Mayor Higgins, seconded and unanimously agreed to adjourn. The meeting adjourned at 7:09 p.m. A , aeib Pam Haley,Mayor Christine Bainbridge, City Clerk Council Meeting Minutes,Study Session:03-07-2023 Page 3 of 3 Approved by Council:03-21-2023 New agenda item 2a for 3/7/2023 • CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: March 7, 2023 Department Director Approval: Check all that apply: ❑ consent ❑ old business new business El public hearing ❑ information ❑ admin.report ❑pending legislation El executive session AGENDA ITEM TITLE: Motion consideration—Purchase real property located at 10303 East Sprague Avenue adjacent to Balfour Park,parcel number 45174.9033. GOVERNING LEGISLATION: RCW 35A.11.020; SVMC 3.49.010. PREVIOUS COUNCIL ACTION TAKEN:Not applicable. BACKGROUND: The real property located at 10303 East Sprague Avenue was recently put up for sale due to the closing of the furniture store previously located there. The site is owned by JFB & Sons, LLP, is comprised of.62 acres,and includes a building of approximately 4,800 square feet. The building would need minor repairs and updating before it could be used for municipal purposes. The City would go through a process to determine an appropriate use or uses for the building following acquisition. The property is immediately adjacent to the City's existing and expanded Balfour Park. The parties have negotiated a purchase price of$790,000, which is subject to approval by Council. If approved, staff will arrange to have the transaction closed in the near future, after which the City would take possession of the property. OPTIONS: (1)Authorize the City Manager to complete the proposed acquisition; or(2)take other action as appropriate. RECOMMENDED ACTION OR MOTION: I move we authorize the City Manager to finalize and execute any documentation necessary to acquire the property located at 10303 East Sprague Avenue,parcel number 45174.9033. BUDGET/FINANCIAL IMPACTS: $790,000 plus standard closing costs. The funds to purchase this property would come from the General Fund as a nonrecurring expenditure item. A future budget amendment would be needed to add this expenditure to the 2023 Budget. With this expenditure and all other known budget amendment items, the General Fund ending fund balance will still exceed 50% of recurring General Fund expenditures. STAFF CONTACT: Erik Lamb, Deputy City Manager. ATTACHMENTS: