2023, 03-14 formal meeting minutes MINUTES
City of Spokane Valley
City Council Regular Formal Meeting
Tuesday,March 14,2023
Mayor Haley called the meeting to order at 6 p.m. The meeting was held in person by Council and staff in
Council Chambers, and also remotely via Zoom meeting.
Attendance:
Councilmembers Staff
Pam Haley,Mayor Erik Lamb,Deputy City Manager
Rod Higgins,Deputy Mayor Bill Helbig, Community&Public Works Director
Tim Hattenburg, Councilmember Chelsie Taylor, Finance Director
Laura.Padden, Councilmember John Bottelli, Parks &Recreation Director
Brandi Peetz, Councilmember Tony Beattie, Sr. Deputy City Attorney
Ben Wick, Councilmember Dave Ellis,Police Chief
Arne Woodard, Councilmember Mike Basinger, Economic Dcv. Director
Gloria Mantz, City Engineer
Robert Lochmiller, CIP Engineering Manager
John Whitehead, Human Resources Director
Adam Jackson,Engineering Manager
Emily Estes-Cross, Public Information Officer
Virginia Clough, Legislative Policy Coordinator
Greg Bingaman, IT Specialist
Carrie Koudelka,Deputy City Clerk
INVOCATION: In the absence of Pastor Pursch,Mayor Haley asked for a moment of silence.
PLEDGE OF ALLEGIANCE: Council, staff and the audience stood for the Pledge of Allegiance.
ROLL CALL: Deputy City Clerk Koudelka called roll;all Councilmembers were present.
APPROVAL OF AGENDA: It was moved by Deputy Mayor Higgins, seconded and unanimously agreed
to approve the agenda.
INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS nla
COUNCILMEMBER REPORTS
Councilmember Peetz: reported that she attended and participated in judging the Miss Spokane and Miss
Spokane Teen pageants.
CounciImember Padden: reported that she attended the ribbon cutting ceremony for the Spokane Valley Mall
SCOPE office.
CounciImember Wick: said that he attended the MRSC board meeting,the City's homelessness open house,
and he joined a Sunrise Elementary School third-grade class for Read Across America Week.
CounciImember Woodard: said he also attended the SCOPE ribbon cutting ceremony and the homelessness
open house.
Councilmember Hattenburg: said he attended the SCOPE ribbon cutting ceremony and the homelessness
open house.
Deputy Mayor Higgins: no report.
MAYOR'S REPORT: Mayor Haley said she attended an SRTC meeting, an STA performance monitoring
meeting, and the SCOPE ribbon cutting ceremony.
Council Meeting Minutes,Formal: 03-14-2023 Page 1 of 3
Approved by Council: 03-21-2023
PROCLAMATIONS: Mayor Haley read the Vietnam Veterans Day proclamation and Ms,RaeAnne Victor
of Daughters of the Revolution accepted the proclamation and thanked Council for their support.
GENERAL PUBLIC COMMENT OPPORTUNITY: After Mayor Haley explained the process, she
invited public comments. John Harding, Spokane Valley: asked that Councilmembers support alarm call
operators and their contribution to the system of first responders. There were no other public comments.
NEW BUSINESS:
I. Consent Agenda: Consists of items considered routine which are approved as a group. Any member of
Council may ask that an item be removed from the Consent Agenda to be considered separately.
Proposed Motion:I move to approve the Consent Agenda.
a. Approval of Claim Vouchers on March 14, 2023, Request for Council Action Form: $1,168,386.17
b.Approval of Payroll for Pay Period ending February 28,2023: $668,872.89
c. Approval of Council Meeting Minutes of February 28,2023 Study Session Format
It was moved by Deputy Mayor Higgins, seconded and unanimously agreed to approve the Consent Agenda.
2. First Reading Compost Procurement Ordinance 23-006—Bill Helbig
After Deputy City Clerk Koudelka read the ordinance title, it was moved by Deputy Mayor Higgins and
seconded to waive the rules and adopt Ordinance 23-006 amending Spokane Valley Municipal Code chapter
3.47. Community and Public Works Director Helbig said that in March 2022, House Bill 1799 was signed
into law requiring that agencies procure more compost products and finished products made from organic
wastes. The City now must consider if we can use compost products in projects and normal operations and
every other year the City must report our compost procurement and usage to the Department of Ecology.
Mayor Haley invited public comments. John Harding, Spokane Valley, spoke in opposition to the compost
procurement requirements. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried.
3. Resolution 23-004 Closing Flora Road —Gloria Mantz, Rob Lochmiller
It was moved by Deputy Mayor Higgins and seconded to adopt Resolution 23-004. City Engineer Mantz said
that we need to permanently close a portion of Flora Road as part of the requirements by BNSF and the
FHWA TIGER Grant conditions for the Barker Road Grade Separation Project. She pointed out that the
effective date language on the resolution was changed because Barker Road is still closed and we cannot
close Flora Road until Barker Road is re-opened. Mr. Lochmiller explained that after Barker Road is re-
opened, notice will be sent for publication in the City's official newspaper, as well as other public notice
mailings, in advance of closing Flora Road from Garland to Trent.Mayor Haley invited public comment;no
comments were offered. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried.
4. Motion Consideration: Potential Grant Opportunity,Local Bridge Program—Adam Jackson
It was moved by Deputy Mayor Higgins and seconded to authorize the City Manager or designee to apply
for the Federal Local Bridge Program grant, requesting$13,851,343 for the Sullivan and Trent Interchange
Project. Engineering Manager Jackson said that staff brought this before Council in February with a grant
request amount of$10 million but after reviewing the grant more thoroughly, staff recommends increasing
the amount to $13.8 million. He said there is no requirement for a City match of funds and after receiving
input from WSDOT, staff feels justified in the increased funding request. Mayor Haley invited public
comment; no comments were offered. Vote by acclamation: in favor: unanimous. Opposed: none. Motion
carried.
5. Motion Consideration:Potential Grant Opportunity: SRTC Preservation Call for Projects—Adam Jackson
It was moved by Deputy Mayor Higgins and seconded to authorize the City Manager or designee to apply
for the SRTC Preservation Call for Projects for those four projects identified in Table 1. Engineering
Manager Jackson said there is approximately $9 million of federal funding to SRTC member agencies for
Council Meeting Minutes,Formal: 03-14-2023 Page 2 of 3
Approved by Council: 03-21-2023
preservation specific projects and staff looked at the City's principal arterial network for potential projects.
He referred Council to Table 1 in the packet materials which briefly describes each of the four projects staff
identified, pointing out that the Fancher project was split into two separate projects because of its overall
cost and the required City match if we are awarded a grant. Mayor IIaley invited public comment; no
comments were offered. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried.
ADMINISTRATIVE REPORT:
6.Advance Agenda—Mayor Haley
There were no suggested changes to the Advance Agenda.
COUNCIL COMMENTS
There were no further Council comments.
CITY MANAGER COMMENTS
Deputy City Manager Lamb said that the City closed on the purchase of the property across the street from
City Hall.
It was moved by Councihnember Woodard, seconded and unanimously agreed to adjourn. The meeting
adjourned at 6:39 p.m.
A ES 10/6
r Pam Haley,Mayor
hristine Bainbridge, City Clerk
Council Meeting Minutes,Formal: 03-14-2023 Page 3 of 3
Approved by Council: 03-21-2023
DRAFT
CITY OF SPOKANE, VALLEY
SPOKANE COUNTY, WASHINGTON
RESOLUTION NO. 23.004
RESOLUTION OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY,
STATE OF WASHINGTON, CLOSING A PORTION OF NORTH FLORA ROAD TO PUBLIC
USE, AND OTHER MATTERS RELATING THERETO
WHEREAS,the City of Spokane Valley has the authority to manage property it owns Or otherwise
controls pursuant to RCW 35A,13.020, including "...the acquisition, sale, ownership, improvement,
maintenance, protection, restoration, regulation, use, leasing, disposition, vacation, abandonment or
beautification of public ways, real property of all kinds, waterways, structures, or any other improvement
or use of real or personal property; and
WHEREAS, Flora Road between Trent Avenue and Garland Avenue is a categorized on the City's
Arterial Road Plan as a Minor Arterial; and
WHEREAS, the City is currently constructing the Barker Road Grade Separation Project (Barker
GSP), which will result in a bridge over the Burlington Northern Santa Fe (BNSF) rail corridor with a
roundabout on the intersection of Barker Road and Trent Avenue (SR 290); and
WHEREAS,the City was required to execute an agreement with BNSF for permission to construct
the overpass across 13NSF's rail right-of-way, and that agreement contains a contract provision on page I I
stating that "[agency must perform all necessary work to obtain the permanent closure and vacation of
Barker Road and Flora Road across BNSF's right-of-way and must barricade the road approaches prior to
completion of the Project. BNSF will cooperate with Agency to achieve the closure and vacation of Barker
Road and Flora Road and will remove the crossing surface within its right-of-way; and
WHEREAS, City stall-discussed with Council the contract term requirement for closure of Flora
Road in meetings open to the public and properly noticed on March 2, 2018, March 16, 2018,and May 12,
2020; and
WHEREAS, the City is nearing the end of the Barker GSP project; and
WHEREAS, pursuant to RCW 47.48.020, the City desires to give notice of the scheduled
permanent closure to public use of Flora Road between the south edge of SR 290 and the north edge of the
intersection of Flora Road and Garland Avenue (See Exhibit 1); and
WHEREAS, the City will publish notice of closure of this portion of Flora Road in the City's
official newspaper, with the closure effective at least three days after said publication pursuant to RCW
47.48.02Q; and
WHEREAS, the City will later schedule a proposed street vacation of that portion of the newly-
closed Flora road comprised of BNSF's active rail corridor, with the remainder of closed right-of-way
remaining in City ownership and control.
NOW,THEREFORE,be it resolved by the City Council of the City of Spokane Valley as follows:
Section 1. Permanent closure of portion of Flora Road lying between Garland Avenue and SR 290.
Pursuant to chapter 47.48 RCW, the City hereby permanently closes to public use that portion of Flora
Resolution 23-04 Closing Portion of Flora Road to Public Use- Page 1 of 2
DRAFT
Road between the south edge of SR 290 and the north edge of the intersection of Flora Road and Garland
Avenue (See Exhibit I).
Section 2: Effective Date, This Resolution shall he in lull force and effect three days after the publication
of this Resolution or a summary thereof in the official newspaper of the City of Spokane Valley as provided
by law.
Passed by the City Council this day of , 2023.
CITY OF SPOKANE VALLEY
Pam Haley, Mayor
ATTEST: Approved as to form:
Christine Bainbridge, City Clerk Office olthe City Attorney
Date of Publication:
Effective Date:
Resolution 23-04 Closing Portion of Flora Road to Public Use- Page 2 of 2