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2023, 03-21 Study Session MINUTES City of Spokane Valley City Council Study Session Meeting Tuesday, March 21, 2023 Mayor Haley called the meeting to order at 6 p.m. The meeting was held in person by Council and staff in Council Chambers, and also remotely via Zoom meeting. Attendance: CounciImembers Staff Pam Haley,Mayor John Hohman, City Manager Rod Higgins,Deputy Mayor Erik Lamb,Deputy City Manager Tom Hattenburg, Councilmember Tony Beattie, Sr. Deputy City Attorney Brandi Peetz, Councilmember John Bottelli, Parks& Rec. Director Laura Padden, Councilmember Dave Ellis, Police Chief Ben Wick, Councilmember Gloria Mantz, City Engineer Arne Woodard,Councilmember Bill Helbig, Community&Public Works Dir. Chelsie Taylor,Finance Director Morgan Koudelka, Sr. Administrative Analyst Mike Basinger, Eco. Development Director Emily Estes-Cross, Public Information Officer Chaz Bates,Planning Manager John Whitehead,Human Resources Director Levi Basinger, Planner Virginia Clough, Legislative Policy Coordinator Nikki Kole,IT Specialist Christine Bainbridge, City Clerk ROLL CALL: City Clerk Bainbridge called roll; all Councilmembers were present. Mayor Haley announced there will be an executive session at the end of tonight's meeting to discuss potential acquisition of real estate. APPROVAL OF AGENDA: It was moved by Deputy Mayor Higgins, seconded, and unanimously agreed to approve the agenda. PROCLAMATIONS: After Councilmember Padden read the proclamation for Hope Week, it was accepted with thanks from Spokane Regional Health District's. Ms. Jennifer Hanson and Ms. Dena Chapel. Deputy Mayor Higgins then read the Philippine Embassy Outreach Days proclamation, which was accepted with thanks from Ms. Jacquelyn Babol. Councilmember Woodard read the National Public Health Week proclamation, which was accepted with thanks from Ms.Kelly Hawkins;and Mayor Haley then read the City's 266 Anniversary proclamation. GENERAL PUBLIC COMMENT OPPORTUNITY: After Mayor Haley explained the process, she invited public comment.Mr. John Harding, Spokane Valley: spoke about general issues. ACTION ITEMS: 1. CONSENT AGENDA: consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion: I Hove to approve the Consent AHenda. a. Approval of claim vouchers on March 21, 2023 Request for Council Action Form Total:$740,352.20 b. Approval of Payroll for Pay Period Ending March 15, 2023: $512,151.06 Council Meeting Minutes, Study Session:03-21-2023 Page 1 of 4 Approved by Council:04-1 i-2023 c. Approval of March 7,2023 Council Meeting Minutes, Study Session d.Approval of March 14,2023 Council Meeting Minutes, Formal Meeting It was moved by Deputy Mayor Higgins,seconded and unanimously agreed to approve the Consent Agenda. 2. First Reading Ordinance 23-007 Lodging Tax Advisory Committee(LTAC)Alternates—Erik Lamb After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Higgins and seconded to waive the rules and approve the Ordinance. Deputy City Manager Lamb explained that the amendment includes a process for alternates and for defining a quorum. Mayor Haley invited public comment; no comments were offered. Vote by acclamation: in favor: Mayor Haley, Deputy Mayor Higgins, and Councilmembers Peetz, Padden, Hattenburg, and Woodard. Opposed: Councilmember Wick. Motion carried. 3. Motion Consideration: Storm Drain Cleaning Services Contract Award—Gloria Mantz It was moved by Deputy Mayor Higgins and seconded to award the 2023 Storm Drain Cleaning Service contract to Badger Daylighting Corp. in an amount not to exceed $232,670.50 and authorize the City Manager to finalize and execute the contract. City Engineer Mantz explained about the bid opening, and that staff is recommending Badger Daylighting as the lowest, responsive bidder. Mayor Haley invited public comment; no comments were offered. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. 4. Motion Consideration: Opioid Settlement Agreement—Erik Lamb, Tony Beattie It was moved by Deputy Mayor Higgins and seconded to approve participation in Settlement II and authorize the City Manager to finalize and execute the Participation Forms, Allocation Agreements and any other necessary documents related to Settlement H. Mr. Lamb explained about this settlement agreement, and that if we do not participate,it would reduce the entire amount of settlement for the region, so this helps ensure all entities participate. Mayor Haley invited public comments. Mr. John Harding, Spokane Valley, spoke in opposition to the settlement agreement. There were no other public comments. Vote by acclamation: in favor:Mayor Haley, Deputy Mayor Higgins, and Councilmembers Peetz, Padden, Hattenburg, and Woodard. Opposed Councilmernber Wick Motion carried. 5.Motion Consideration:Mayoral Appointment to Regional Homeless Collaboration Group—Mayor Haley It was moved by Deputy Mayor Higgins and seconded to confirm the Mayoral appointment of Mayor Pain Haley and Councihnember Tim Hattenburg to the regional homeless collaboration workgroup for a term beginning immediately upon appointment and expiring at such time as they are no longer needed. Mayor Haley explained that this appointment consideration is based on Council's decision to have representation on this regional approach to homelessness. Mr. Lamb noted that although the first in-person kick-off is scheduled for next Thursday, since Mayor Haley will be unable to attend it is hoped the meeting will be rescheduled; said our participation in this is to 'have a seat at the table' and is not a commitment to approve anything that might come out of this as each issue will be evaluated; and that we will continue to work on our own program simultaneously. Mr. Lamb also mentioned that as of a few weeks ago, there were about 65 people remaining at Camp Hope; some went to transitional housing,some to permanent housing, others to an emergency shelter, and 219 former camp residents' whereabouts are unknown, although it is believed they remain in the community. Mayor Haley invited public comment; no comments were offered. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. NON-ACTION ITEMS: 6. STA New Strategic Plan Update—John Hohman, Karl Otterstrom of STA City Manager Hohman introduced Mr. Karl Otterstrom, STA's Chief Planning & Development Officer, and Chief Executive Officer Ms. Susan Meyer. Mr. Otterstrom went through his PowerPoint on STA's Connect 2035 Strategic Plan explaining plan goals and some of what the plan includes,such as a new park &ride;that this 10-year plan will be implemented in two phases: first the strategic foundation,and next the Council Meeting Minutes, Study Session:03-21-2023 Page 2 of 4 Approved by Council:04-11-2023 official kick-off and he gave some of the highlights of those two phases; said they heard from people of their desires for the future such as buses that come more often; and he noted the draft timeline. Councilmember Hattenburg said that STA has an exceptional reputation and is considered the fourth or fifth best transit in the country for such things as on-time buses, and coming in under budget.Mayor Haley and Council thanked Mr. Otterstrom and Ms. Meyer for their presentation. 7. Street Vacation (STV 23-0001)—Levi Basinger Mr. Basinger explained about the Oaks Education Association's request to vacate 6,970 square feet of public right-of-way in the alignment for Glenview Circle, located south of and adjacent to 22"d Avenue; and the proposed resolution is needed in order to set the public hearing date before the Planning Commission. There was no objection from Council in proceeding as Mr. Basinger requested. 8. Emergency Management Update—Morgan Koudelka,Erik Lamb Deputy City Manager Lamb talked about the background of the Emergency Management Interlocal Agreement which was signed May 11, 2021; said this is a three-year agreement which states that notification for a second three-year term must be received by March 30,2023; said this agreement is set to terminate March 30, 2023; and that we are requesting, and Spokane County is agreeable, to extend the notification deadline for 45 days; said this will enable us to gather information and timely give Council a comprehensive report. Mr. Koudelka also noted the highlights of the current agreement, as shown on the Request for Council Action; said we and the County feel the extension will be in the best interest of all parties. Mr. Lamb stated that our responsibilities include development of our own agreement, which he said,is not yet completed but that will be part of upcoming discussions.Council had no objection to the 45- day extension. 9. Outside Agency Grant Process—Chelsie Taylor Finance Director Taylor explained that at the October 25 Council meeting, Council expressed concern that it was difficult to award both economic development agencies and social service agencies from the same funding source since they serve such different purposes, and that the needs for social service agencies have increased since the COVID-19 pandemic; and that Council also expressed concern if the $182,000 allocation was sufficient. Ms. Taylor noted that the allocation amount was last increased in 2019 from $150,000 to$182,000. Council concurred to split the funding into economic development and social service categories,to increase the funding allocation to$200,000, and to split it evenly between the two categories. 10. Legislative Update Virginia Clough In reference to FIB 1110(increase middle housing in areas traditionally dedicated to single-family detached housing),Mayor Haley stated we have some information from our state representatives regarding their town hall meeting last Saturday, and that the City of Spokane was agreeable to them voting for it because of amendments that were passed; said our city is not in agreement with that bill, and she extended thanks to Senator Padden for understanding the wants of our citizens, adding that there were no amendments. Legislative Policy Coordinator Clough went through her PowerPoint giving an overview of some of the bills that would affect our City and/or are associated with our own legislative agendas, including bills concerning controlled substances, officer vehicular pursuits, barriers to housing construction, accessory dwelling units, housing options through lot splitting and other housing density bills. Ms. Clough said she will be giving Council another update in May. 11.Advance Agenda--Mayor Haley Councilmember Padden suggested the addition of an ordinance addressing drug use in public places; and Councilmember Peetz asked for an update on the Library's project. There was Council consensus to add both items to the Advance Agenda, and Mr. Hohman said he will contact Mr. Patrick Roewe for an update on the Library's project. Council Meeting Minutes,Study Session:03-21-2023 Page 3 of 4 Approved by Council:04-11-2023 The 12. Department Monthly Reports, and the 13. Spokane Valley Fire Department Monthly Report were for information only and were not reported or discussed. COUNCIL COMMENTS Councilmember Woodard said a citizen called him concerning the reporting of individuals wearing dark clothes and a mask, seemingly terrorizing neighborhoods. CITY MANAGER COMMENTS Mr. Holtman said that information from Lobbyist Briahna Murray informs us that the capital budget looks good with both proposed grants for Greenacres being approved for a total of$1.5 million;that the$750,000 former allocation for the fairground projects has been moved to Avista Stadium; we received$207,000 for Balfour Park;and there were other allocations awarded in our region;he asked Council to review the binders for the April 11 ARPA proposal presentations; he thanked Chief Ellis and the Police Department loss prevention officers for their work with retail big box stores; said there is no Council meeting next week as members of Council and staff head to Washington, D.C. for the annual lobbying trip; said the following Council meeting, April 4 will be held at CenterPlace's great room and we will continue holding meetings there likely throughout the remainder of the year as Garco Construction works on City Hall repairs; and he extended thanks and congratulations to Eric Robison and Matt Reeves for their work on a GIS traffic mobile app to track such things as garbage, graffiti, and homeless camps, and that they will be receiving an award from the EDC for development of that app. Executive Session: It was moved by Deputy Mayor Higgins, seconded and unanimously agreed to adjourn into executive session for 15 minutes to discuss potential acquisition of real estate, and that no action will be taken upon return to open session. Council adjourned into executive session at 7:51 p.m. At 8:03 p.m. Senior Deputy City Attorney Beattie returned to Council Chambers and announced that the executive session would be extended to 8:20 p.m. At 8:10 p.m. Mayor Haley declared Council out of executive session, at which time it was moved by Deputy Mayor Higgins, seconded and unanimously agreed to adjourn. Qat-- 6' A Pam Haley,Maye• /ram ,B Christine Bainbridge, City Clerk Council Meeting Minutes,Study Session:03-21-2023 Page 4 of 4 Approved by Council:04-11-2023 Draft CITY OF SPOKANE VALLEY SPOICANE COUNTY,'WASHINGTON ORDINANCE NO.23-007 AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, WASHINGTON, AMENDING SECTION 3.20.040 OF THE SPOKANE VALLEY MUNICIPAL CODE RELATING TO LODGING TAX ADVISORY COMMITTEE MEMBERSHIP,AND OTHER MATTERS RELATING THERETO. WHEREAS,pursuant to RCW 67.28.180, qualified cities, such as the City of Spokane Valley,are authorized to levy and collect a special excise tax on the sale or charge made for the furnishing of lodging that is subject to tax under RCW 82.08; and WHEREAS, the City of Spokane Valley previously adopted Spokane Valley Municipal Code section 3.20.010 which establishes the City's lodging tax advisory committee(LTAC); and WHEREAS, pursuant to SVMC 3.20.040, the LTAC is comprised of members representing businesses required to collect the lodging tax, persons involved in activities benefitting from the lodging tax, and a member of City Council; and WHEREAS,the City Council recognizes the important role of LTAC in providing the public and Council with comprehensive discussion and recommendations; and WHEREAS,pursuant to SVMC 3.20.040,persons serving on the committee are nominated by the mayor and confirmed by City Council; and WHEREAS,the City Council has determined that it is appropriate and necessary to revise SVMC provisions to allow for the appointment and confirmation of LTAC committee member alternates, and establishing the required quorum for LTAC meetings. NOW, THEREFORE, the City Council of the City of Spokane Valley, Washington ordains as follows: Section I. Amendment. Spokane Valley Municipal Code section 3.20.040 is hereby amended as follows: 3.20.040 Lodging tax advisory committee. The City Council shall establish a lodging tax advisory committee consisting of five members. Two members of the committee shall be representatives of businesses required to collect the tax,and at least two members shall be persons involved in activities authorized to be funded pursuant to this chapter. The City shall solicit recommendations from organizations representing businesses that collect the tax and organizations that are authorized to receive funds pursuant to this chapter. The committee shall be comprised equally of members who represent businesses required to collect the tax and members who are involved in funded activities. One member of the committee shall be from the City Council. A quorum for lodging tax advisory committee meetings shall consist of at least three members with at least one member who is involved in activities authorized to be funded pursuant to this chapter, one member required to collect the tax, and one council member.Annually,the membership of the committee shall be reviewed. The mayor shall nominate persons to serve on the committee and one alternate for those authorized to be funded pursuant to this chapter,and one alternate from a business required to collect the tax,and the Council member for the lodging tax advisory committee with Council confirmation of the nominees. Organizations - 1 - 3', /'.2C c Draft may submit multiple individuals for committee and/or alternate positions. An alternate may only serve in the place of a inember who represents the same group as the alternate.Nominations shall state the term of committee membership. Appointments shall be for either a one- or a two-year term. Section 2. Other sections unchanged. All other provisions of chapter 3.20 SVMC not specifically referenced herein shall remain in full force and effect. Section 3. Severability. If any section, sentence, clause or phrase of this Ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction,such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section,sentence,clause or phrase of this Ordinance. Section 4. Effective Date. This Ordinance shall be in full force and effect five (5) days after publication of the Ordinance Summary. Passed this day of March, 2023. Pam Haley,Mayor A ITEST: Christine Bainbridge, City clerk Approved As To Form: Office of the City Attorney Date of Publication: Effective Date: - 2 -