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23-074.01 MMEC Architecture & Interiors: City Hall Space Planning CONTRACT AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF SPOKANE VALLEY AND MMEC ARCHITECTURE &INTERIORS Spokane Valley Contract#23-074.01 For good and valuable consideration,the legal sufficiency of which is hereby acknowledged, City and the Consultant mutually agree as follows: 1.Purpose: This Amendment is for the Contract for professional space planning services for the City Hall building by and between the Parties, executed by the Parties on March 20, 2023, and which terminates on December 31, 2023. Said contract is referred to as the "Original Contract" and its terms are hereby incorporated by reference. 2.Original Contract Provisions:The Parties agree to continue to abide by those terms and conditions of the Original Contract and any amendments thereto which are not specifically modified by this Amendment. 3. Amendment Provisions: This Amendment is subject to the following amended provisions, which are either as follows,or attached hereto as Appendix"A". All such amended provisions are hereby incorporated by reference herein and shall control over any conflicting provisions of the Original Contract, including any previous amendments thereto. 4. Compensation Amendment History: This is Amendment #1 of the Original Contract. The history of amendments to the compensation on the Original Contract and all amendments is as follows: Date Compensation Original Contract Amount March 20,2023 $84,740.00 Amendment#1 April,2023 $22,800.00 Total Amended Compensation $107,540.00 The parties have executed this Amendment to the Original Contract this /7 714. day of April,2023. CITY OF SPOKANE VALLEY: CONSULTANT: John Hohman By:Heidi Pierce City Manager Its:Principal APPROVED AS TO FORM: of the City Attorney 1 APPENDIX"A" 1. Paragraph 3 (Compensation) of the Original Contract is hereby amended to change the total compensation paid from$84,740.00,to$107,540.00. Paragraph 3 of the Original Contract is amended to read as follows: The City agrees to pay up to $107,540.00 as full compensation for everything furnished and done under this contract,in accordance with the provisions outlined in the scope of work,as previously and/or presently amended. 2. The Scope of Work, (Exhibit A) of the Original Contract, is hereby amended to include the following additional tasks and/or services: Consultant shall provide additional space planning services for the new Balfour Facility per attached additional scope of work (Exhibit A.1) 2 EXHIBIT A.1 MMEC ARCHITECTURE x INTERIORS April 11, 2023 Glenn Ritter Senior Engineer City of Spokane Valley 10210 E. Sprague Spokane Valley,WA 99206 RE: Balfour Facility Space Planning—Project Scope and Fee Proposal Dear Glenn: We are excited about continuing our work with you for the Balfour Facility and helping to evaluate your space needs. After our tour of the facility,we have a better understanding of the space and the overarching goals that should guide the planning.The process will include: Field Verification: 20 hours • Field verify as-built conditions of the existing facility • Enter existing information into CAD or Revit Explore initial options for the building: 16 hours • Code review, evaluate what should happen to make the building useable • Review connections to Balfour Park—shared parking etc. • Identify areas/locations for caged parking Make suggestions for the following: 40 hours • Evaluate the entry(evaluate stair and handrail compliance);the existing stairs are steep —verify compliance; look at options to provide a new vestibule. • Develop concepts to update the back entry—replace old wood stair with code compliant new stair • Update the restroom concepts to make ADA accessible • Identify Mechanical and Electrical systems updates per OAC; consider how these affect space planning • Make suggestions for exterior material changes • Identify departments that may be relocated to the building based on the programming Interviews Additional Interviews: 6 hours • Meet with the Parks Department to determine their needs and how this building could meet their needs • Other Departments—to be determined 1 North Monroe,Suite 200 • Spokane,Washington 99201 • 509-624-6800 • mmecarchitecture.com 7601 W.Clearwater Ave.,Suite 450 • Kennewick,Washington 99336 • 509-396-7278 • mmecarchitecture.com Space plan Concepts: 28 hours • Identify Departments that would relocate to this location and develop space plan concepts Deliverable: • The deliverable for this project will be as a supplement to the Space Needs Analysis, that would outline the highest and best use for the building. This would be based on information that is gathered during the process Proposed Fees: The following fee is based on the above outlined scope of services. We assume two MMEC personnel will be involved at different stages of this project. We will discuss any change in scope that would affect the fee prior to proceeding. Once the concepts are approved, we can provide a fee for providing construction drawings. • Field Verification—20 hours $3,600 • Building options—16 hours $2,880 • Space Suggestions—40 hours $7,200 • Additional Interviews—6 hours $1,080 • Space planning concepts—28 hours $5,040 • Mechanical/Electrical/Roof Coordination with OAC(allowance) $3,000 Total Fee: $22,800 PROPOSED SCHEDULE • If the timeline of OAC's services allows for coordination,we will provide this service on the same schedule as our current scope of services so that it can be included in the final report. This proposal is based on the information gathered from our tour and conversations. If you require more detail or have any question regarding any elements of this proposal, please give me a call at your earliest convenience. Sincerely, /44-ite4J� Heidi Pierce,AIA Principal �...IN MADSMIT-01 DIANECOUTTS .A� PRO CERTIFICATE OF LIABILITY INSURANCE DAT/10/2D/YYYY) 3/10/2023 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Diane Coutts NAME: NFP Property&Casualty Services,Inc. PHONE FAx PO Box 936 (A/C,No,Ext):(360)996-3067 (A/c,No):(360)748-7260 Chehalis,WA 98532-0936 E-MAIL diane.coutts©nfp.com ADDRESS: p•com INSURER(S)AFFORDING COVERAGE NAIC# INSURER A:Travelers Indemnity Company of Connecticut 25682 INSURED INSURER B:National Casualty Company 11991 MMEC Architecture&Interiors LLC INSURER C:North American Capacity Insurance Company 25038 1 North Monroe,Ste 200 INSURER D: Spokane,WA 99201 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUER POLICY NUMBER POLICY EFF POLICY EXP LTR INSD WVD (MM/DD/YYYYI IMM/DD/YYYYI LIMITS A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 2,000,000 CLAIMS-MADE X OCCUR X X 6809H5139602247 4/24/2022 4/24/2023 pREMSES Eaoccurrence) $ 1,000,000 MED EXP(Any one person) $ 5,000 PERSONAL&ADV INJURY $ 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 4,000,000 X POLICY PRO- JECT LOC PRODUCTS-COMP/OPAGG $ 4,000,000 OTHER: A $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT 2,000,000 (Ea accident) $ _ ANY AUTO 6809H5139602247 4/24/2022 4/24/2023 BODILY INJURY(Per person) $ OWNED SCHEDULED AUTEO�S ONLY AUTOS yyN BODILY INJURY(Per accident) $ X AUTOS ONLY X AUUTOS ONLYY ?PeOacEoae tlAMAGE $ 1 $ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED RETENTION$ $ A WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY Y/N 6809H5139602247 4/24/2022 4/24/2023 STATUTE ER 1,000,000 ANY PROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE, $ 1,000,000 If yes,describe under DESCRIPTION OF OPERATIONS below 1,000,000 E.L.DISEASE-POLICY LIMIT $ B E&O/Professional Lia JE00001080 4/24/2022 4/24/2023 Each Claim 3,000,000 C Cyber Liability-Co C4LSP143032CYBER2022 4/24/2022 4/24/2023 Aggregate 1,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Certificate holder is additional insured by written contract There is no coverage for Worker's Compensation under these policies. There is only coverage for Employer's Liability with the limits shown subject to policy conditions,limitations and exclusions. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City of Spokane Valley THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. 10210 East Sprague Avenue Spokane,WA 99206 AUTHORIZED REPRESENTATIVE ACORD 25(2016/03) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD COMMERCIAL GENERAL LIABILITY THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. BLANKET ADDITIONAL INSURED (ARCHITECTS, ENGINEERS AND SURVEYORS) This endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART 1. The following is added to SECTION II —WHO IS h. This insurance does not apply to "bodily AN INSURED: injury" or "property damage" caused by "your Any person or organization that you agree in a work" and included in the "products "written contract requiring insurance" to include as completed operations hazard" unless the an additional insured on this Coverage Part, but: "written contract requiring insurance" specifically requires you to provide such a. Only with respect to liability for "bodily injury", coverage for that additional insured, and then "property damage" or"personal injury"; and the insurance provided to the additional b. If, and only to the extent that, the injury or insured applies only to such "bodily injury" or damage is caused by acts or omissions of "property damage" that occurs before the end you or your subcontractor in the performance of the period of time for which the "written of "your work" to which the "written contract contract requiring insurance" requires you to requiring insurance" applies, or in connection provide such coverage or the end of the with premises owned by or rented to you. policy period, whichever is earlier. The person or organization does not qualify as an 2. The following is added to Paragraph 4.a. of additional insured: SECTION IV — COMMERCIAL GENERAL c. With respect to the independent acts or LIABILITY CONDITIONS: omissions of such person or organization; or The insurance provided to the additional insured d. For "bodily injury", "property damage" or is excess over any valid and collectible other "personal injury" for which such person or insurance, whether primary, excess, contingent or organization has assumed liability in a on any other basis, that is available to the additional insured for a loss we cover. However, if contract or agreement. you specifically agree in the "written contract The insurance provided to such additional insured requiring insurance" that this insurance provided is limited as follows: to the additional insured under this Coverage Part must apply on a primary basis or a primary and e. This insurance does not apply on any basis to non-contributory basis, this insurance is primary any person or organization for which to other insurance available to the additional coverage as an additional insured specifically insured which covers that person or organizations is added by another endorsement to this as a named insured for such loss, and we will not Coverage Part. share with the other insurance, provided that: f. This insurance does not apply to the rendering of or failure to render any (1) The "bodily injury" or "property damage" for "professional services". which coverage is sought occurs; and g. In the event that the Limits of Insurance of the (2) The "personal injury" for which coverage is sought arises out of an offense committed; Coverage Part shown in the Declarations exceed the limits of liability required by the after you have signed that "written contract "written contract requiring insurance", the requiring insurance". But this insurance provided insurance provided to the additional insured to the additional insured still is excess over valid shall be limited to the limits of liability required and collectible other insurance, whether primary, by that "written contract requiring insurance". excess, contingent or on any other basis, that is This endorsement does not increase the available to the additional insured when that limits of insurance described in Section III — person or organization is an additional insured Limits Of Insurance. under any other insurance. CG D3 81 09 15 ©2015 The Travelers Indemnity Company.All rights reserved. Page 1 of 2 Includes the copyrighted material of Insurance Services Office,Inc.,with its permission COMMERCIAL GENERAL LIABILITY 3. The following is added to Paragraph 8., Transfer 4. The following definition is added to the Of Rights Of Recovery Against Others To Us, DEFINITIONS Section: of SECTION IV — COMMERCIAL GENERAL "Written contract requiring insurance" means that LIABILITY CONDITIONS: part of any written contract under which you are We waive any right of recovery we may have required to include a person or organization as an against any person or organization because of additional insured on this Coverage Part, payments we make for "bodily injury", "property provided that the "bodily injury" and "property damage" or "personal injury" arising out of "your damage" occurs and the "personal injury" is work" performed by you, or on your behalf, done caused by an offense committed: under a "written contract requiring insurance" with that person or organization. We waive this right a. After you have signed that written contract; only where you have agreed to do so as part of b. While that part of the written contract is in the "written contract requiring insurance" with effect; and such person or organization signed by you before, and in effect when, the "bodily injury" or c. Before the end of the policy period. "property damage" occurs, or the "personal injury" offense is committed. Page 2 of 2 ©2015 The Travelers Indemnity Company.All rights reserved. CG D3 81 09 15 Includes the copyrighted material of Insurance Services Office, Inc.,with its permission