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2023, 05-02 study session minutes MINUTES City of Spokane Valley City Council Study Session Tuesday,May 2, 2023 Mayor Haley called the meeting to order at 6 p.m. The meeting was held in person by Council and staff in the Great Room at CenterPlace, 2426 N Discovery Place, Spokane Valley, and also remotely via Zoom meeting. Attendance: Councilmembers Staff Pam Haley, Mayor John Holunan, City Manager Rod Higgins,Deputy Mayor Erik Lamb,Deputy City Manager Torn Hattenburg, Councilmember Bill Helbig, Community&Public Works Dir. Brandi Peetz, Councilmember Dave Ellis, Police Chief Laura Padden, Councilmember Gloria Mantz, City Engineer Ben Wick, Councilmember Tony Beattie, Sr. Deputy City Attorney Arne Woodard, Councilmember Chelsie Taylor, Finance Director Mike Basinger, Eco. Development Director John Bottelli, Parks & Rec Director Morgan Koudelka, Sr. Administrative Analyst Robert Lochmiller, CIP Engineering Manager Emily Estes-Cross, Public Information Officer John Whitehead, Human Resources Director Virginia Clough,Legislative Policy Coordinator Kendall May,Recreation Coordinator Chad Knodel,IT Manager Nikki Kole, IT Specialist Christine Bainbridge, City Clerk ROLL CALL: City Clerk Bainbridge called roll; all Councilmembers were present. APPROVAL OF AGENDA: It was moved by Deputy Mayor Higgins, seconded, and unanimously agreed to approve the agenda. PROCLAMATION: Older Americans Month After Mayor Haley read the proclamation for Older Americans Month, it was accepted with thanks from Aging&Long Term Care Executive Director Lynn Kimball, and Representative Ms. Jean Kindem. GENERAL PUBLIC COMMENT OPPORTUNITY: After Mayor Haley explained the process, she invited public comments. Ms. Pam Marlow, Spokane Valley [via zoom]: spoke about two fires at Mansfield and Pines and of homeless camps and their occupants; said down the road from a homeless camp is Eagle Point Apartments and said people travel back and forth from the hill to the apartment. Ms. Barb Howard, Spokane Valley [via zoom]: asked what is drawing the homeless to this neighborhood; said the Food Bank is there as well as the Dream Catchers and she asked if those organizations are doing anything to help the homeless; said she understands that is private property so they can't do anything; said there are motorhomes, and people are finding needles and syringes; said there are kids walking around barefoot and she cautioned people to be careful; said maybe the Dream Catchers could help or maybe do away with the Food Bank; said there are levies for various causes and she asked about doing a levy to help get our own Police Department,and then free up over$27 million we are spending now and use it for roads and other purposes. Council Meeting Minutes, Study Session:05-02-2023 Page I of 4 Approved by Council:05-23-2023 Mr. Lynn Plaggemeier, Spokane Valley: he spoke about the construction of City Hall and said he wants more explanation of the design-build contract and what is the City's obligation in assuring the contractor completed the work according to the plans and specifications, and what are the major deficiencies in the City Hall construction. ACTION ITEMS: 1. Motion Consideration: Barker Road/BNSF Change Orders—Robert Lochmiller It was moved by Deputy Mayor Higgins and seconded to authorize the City Manager to finalize and execute the Change Order Numbers 24 and 57 with Max J. Kuney Company in the amount of$6,219.77 and $1,370.00 respectively. Mr. Lochmiller explained the background of the change orders as noted in his Request for Council Action. Mayor Haley invited public comments; no comments were offered. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. 2. Motion Consideration: Barker RoadIBNSF Interlocal Agreement Amendment—Robert Lochmiller It was moved by Deputy Mayor Higgins and seconded to authorize the City Manager to finalize and execute the Interlocal Agreement GCB 3305 Amendment #2 between WSDOT and the City. Mr. Lochmiller explained what the amendment does and its financial impact, as noted in the Request for Council Action. Mayor Haley invited public comments; no comments were offered. Vote by acclamation: in favor. unanimous. Opposed: none. Motion carried. 3. Motion Consideration: Park Road Sidewalk Bid Award—Gloria Mantz It was moved by Deputy Mayor Higgins and seconded to award the Park Road Sidewalk Project, Nora to Baldwin, CIP #0345 contract to Red Diamond Construction, Inc. in the amount of$513,820.50 and authorize the City Manager to finalize and execute the construction contract. After City Engineer Mantz explained the project and the funding, Mayor Haley invited public comment. No comments were offered. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. 4. Mayoral Appointment: Spokane Housing Authority Commissioner—Mayor Haley It was moved by Deputy Mayor Higgins and seconded to confirm the appointment of Jacqueline Babol to the Spokane Housing Authority for a term beginning upon appointment and ending December 6, 2027. Mayor Haley explained that she chose Ms.Babol as she has been on boards before and seems to have more background that would be helpful to the SHA; said all applicants were great but we were only permitted one appointment. Councihnember Wick asked if Ms.Babol lives within the Spokane Valley city limits,and Mayor Haley replied that for this appointment,a person can either live or work in Spokane Valley,and that Ms. Babol is a doctor, a podiatrist surgeon at the Foot & Ankle Clinic in Spokane Valley. Mayor Haley invited public comment. No comments were offered. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. 5. Motion Consideration: Tourism Promotion Area—Mike Basinger It was moved by Deputy Mayor Higgins and seconded to select 116& West as the consultant for the City's five-year Destination Marketing Plan and authorize the City Manager or designee to negotiate,finalize, and execute a contract with 116 & West for such purposes. Mr. Basinger talked about the TPA and associated marketing plan and consultant selection, and that the TPA Commission chose 116& West as the most qualified consultant to develop the City's five-year Destination Marketing Plan and Tourism Marketing Services Plan. Mayor Haley invited public comments; no comments were offered. Vote by acclamation: in favor: unanimous. Opposed: none, Motion carried. NON-ACTION ITEMS: 6. Draft Interlocal Agreement with City of Spokane Parks &Recreation—KendalI May Recreation Coordinator May briefed Council on the idea of expanding Parks and Recreation class offerings by partnering with the City of Spokane Parks & Recreation, as noted in her Request for Council Action. Council Meeting Minutes,Study Session:05-02-2023 Page 2 of 4 Approved by Council:05-23-2023 There was Council consensus to place the Interlocal Agreement on the May 9 agenda for Council consideration. 7. RAVE Foundation Soccer Mini Pitch—John Bottelli Director Bottelli explained about the RAVE Foundation and the opportunity for an.ongoing partnership with them donating the mini-soccer fields and providing free soccer balls, replacement nets, curriculum materials, etc.; that this would be the first RAVE field in eastern Washington and an excellent opportunity to add an additional play element at Balfour Park;that we would install the asphalt pads;that their donation is estimated at$175,000,and he asked for consensus to continue to pursue this donation opportunity,adding that Public Works might be bringing this issue back as part of a change order next week on the Baffour Park. There was some discussion about the location at Balfour Park, and that the area specifically targets a part of our community that is under-served, and is an exciting location next to the library.There was also discussion about adding Greenacres Park as another area for the field. There was Council consensus for staff to further pursue this donation opportunity, and to have Public Works bring back details about the additional sports court as part of a pending change order. 8. Department Emer enc Mana ement(DEM) Renewal—Erik Lamb,Morgan Koudelka Deputy City Manager Lamb explained that tonight's discussion is a follow-up on an administrative report given a few weeks ago regarding an interlocal we have for emergency services with Spokane County; he noted the purpose of the service which is required by state statute; the requirements for participating, as well as the May 15 deadline; said Virginia Clough will be the project manager and he as well as a lieutenant at the Police Department will be working on meeting our obligations. Mr. Koudelka then went through the PowerPoint highlighting the main points of the agreement such as the many services provided by Spokane County Emergency Management, some of the City's obligations, and a breakdown of the cost history over the years. Mr. Lamb stated that the Spokane County Emergency Management(SCEM)just recently started their quarterly meetings and planning effort.Mr.Lamb again noted that these are required obligations under state law, and if we had to provide the services ourselves,we would require additional staff; said nearly all jurisdictions contract with the County for these services, and we also recommend renewal. As noted on slide 13, Mr. Koudelka explained that there is a County evacuation plan and they have identified some routes but overall, this is a process for who to contact to identify those routes; our interest would be to update that evacuation plan; and concerning shelters, he said the County Department of Emergency Management has identified Red Cross as the entity that keeps the list of potential emergency shelters and contacts. There was Council consensus to put this on next week's agenda for a motion consideration. 9.Advance Agenda—Mayor Haley Councilmember Padden asked about our own ordinance as a remedy for the Blake legislation, and Mr. Hohman said that a special legislative session is scheduled for May 16,but that staff isn't waiting and hope to have something on Council's May 16 agenda. COUNCIL COMMENTS Councilmember Peetz asked the Mayor for a moment of silence in the passing of former Deputy Craig Chamberlin; Mayor Haley agreed and a moment of silence was observed. CITY MANAGER COMMENTS City Manager Hohman said that Senator Padden's Condo fix will be signed into law this Thursday and Council is invited if in the area, to drop in and participate in the signing. Mr. Hohman also mentioned that last week Councilmember Peetz and Ms. Clough participated in the GIS Washington, D.C. fly-in and that Council will be receiving a report on that at an upcoming meeting. Deputy City Manager Lamb gave an update on the last two Regional Homeless meetings; said one was to have included a report from a sub-consultant who had been in Houston, but that meeting was just an opportunity for Q&A, and that we were not given advance notice; said also with receiving late notice of Council Meeting Minutes, Study Session:05-02-2023 Page 3 of 4 Approved by Council:05-23-2023 meetings, very few were in attendance; said he and City Engineer Mantz were frustrated in not having the consultant help guide the process; said other discussion was on what this group hopes to gain and how will the group's efforts move discussion forward; said he is not sure how much closer we are to having a proposal; and that another meeting is scheduled for next Thursday. It was moved by Deputy Mayor Higgins, seconded and unanimously agreed to adjourn. The meeting adjourned at 7:12 p.m. A S : Qi Pam Haley,May • istine Bainbrrd ity Clerk Council Meeting Minutes,Study Session:05-02-2023 Page 4 of 4 Approved by Council:05-23-2023 PUBLIC COMMENT SIGN-IN SHEET SPOKANE VALLEY CITY COUNCIL MEETING Tuesday, May 2, 2023 6:00 p.m. GENERAL PUBLIC COMMENT OPPORTUNITY THIS IS FOR GENERAL PUBLIC COMMENTS YOUR SPEAKING TIME WILL GENERALLY BE LIMITED TO THREE MINUTES You may sign in to speak but it is not necessary,as the Mayor will afford the public the opportunity to speak. NAME TOPIC OF CONCERN YOU YOUR CITY OF RESIDENCE PLEASE PRINT WILL SPEAK ABOUT Lki NN PuL/1 ,5) (:)/ .M C t HALL _ Spcd(il i e // 7 7 Please note that once information is entered on this form, it becomes a public record subject to public disclosure.