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2023, 05-23 Formal Meeting MINUTES City of Spokane Valley City Council Regular Meeting Formal Format Tuesday, May 23,2023 Mayor Haley called the meeting to order at 6 p.m. The meeting was held in person by Council and staff in the Great Room at CenterPIace Regional Event Center, 2426 N Discovery Place, Spokane Valley, and also remotely via Zoom meeting. Attendance: Councilmembers Staff Pam Haley, Mayor John Hohman, City Manager Rod Higgins, Deputy Mayor Erik Lamb,Deputy City Manager Tim Hattenburg, Councilmember Chelsie Taylor, Finance Director Laura Padden, Councilmember John Bottelli, Parks&Recreation Director Brandi Peetz, Councilmember Gloria Mantz, City Engineer Ben Wick, Councilmember Tony Beattie, Sr. Deputy City Attorney Arne Woodard, Councilmember John Whitehead,Human Resources Director Mike Basinger, Economic Dev. Director Others in attendance: Sean Walker, Assistant Police Chief Kelly Konkright, Attorney Adam Jackson, Engineering Manager Eric Robison, Housing&Homeless Coordinator Emily Estes-Cross, Public Information Officer Chaz Bates,PIanning Manager Jenny Nickerson,Building Official Levi Basinger,Planner Kendall May, Recreation Coordinator Virginia Clough, Legislative Policy Coordinator Chad Knodel, IT Manager Nikki Kole, IT Specialist Christine Bainbridge, City Clerk INVOCATION: Pastor Brad Bruszer of Genesis Church gave the invocation. PLEDGE OF ALLEGIANCE Council, staff and the audience stood for the Pledge of Allegiance. ROLL CALL. City Clerk Bainbridge called the roll; all Councilmembers were present APPROVAL OF AGENDA It was moved by Deputy Mayor Higgins, seconded and unanimously agreed to approve the agenda. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS n/a COUNCILMEMBER REPORTS Councilmember Peetz: said she attended the Chamber's Government Action Committee where state representatives gave an update on what took place during the legislative session; attended the D.R. Horton development ribbon cutting, and said the amenities within the development are impressive; went to the Law Enforcement Awards where she heard great stories of life saving and of going above-and beyond; participated in the Jr. Lilac Parade;went to the Indians Baseball Game; and also attended the ribbon cutting for Valley Dermatology in Spokane Valley. Councilmember Padden: said she attended the Windermere Marathon and Half Marathon to cheer on two of her sons who were participating; attended the Spokane Regional Law & Justice Council and said they are Council Meeting Minutes,Formal: 05-23-2023 Page I of 5 Approved by Council: 06-27-2023 still re-organizing and have now determined their top priority is getting and retaining staff, and that they have formed focus groups to investigate such things as diversion, racial equity training, and mental health; also stated they are waiting to get more data on the MacArthur report concerning funding. Councilmember Hattenburg: said he attended the employee staff luncheon, which was a fun event seeing staff get together and of their years-of-service awards; also went to the law enforcement event; attended a Spokane Valley Connects event at the Presbyterian Church which event was the largest to date, with over 380 guests; said the hiring of STA(Spokane Transit Authority) coach operators is about 95%; spoke of the zero fare for youth 18 and under riding the bus; and of STA's partnership with Library Districts for free passes. Councilmember Woodard: said he also attended the employee luncheon. Councilmember Wick: said he also attended the staff appreciation luncheon and mentioned some of the staff received their 20-year award; went to the Sheriff's recognition event;attended the Idaho Central Performing Arts Center fundraiser at Arborcrest; went to a third grade class for a mock interview process; said the Freight Mobility Strategic Investment Board (FMSIB) is in the process of a new executive director search; said they are looking at legislation passed; also looking at how the Board could be more supportive with letters of support; said he is chair of the AWC. (Association of Washington Cities) Large City Advisory Council and they have a meeting coming up the end of this month. Deputy Mayor Higgins: reported he went to the SRTC(Spokane Regional Transportation Council) meeting and he was appointed to their executive committee to serve for the next year; attended the ribbon cutting to commemorate the 40th anniversary of the Clearwater Summit Group [landscaping industry], said they transferred from Hillyard some time ago to our city because they were looking for a central location; said they are a full-service operation and operate year-round, and will be a sub-contractor on Balfour Park. MAYOR'S REPORT Mayor Haley reported that she attended the GSI Legislative Update where they went over their priorities; also attended the City staff employee luncheon, and said it is always great to tell staff how much they are appreciated; said she spoke at a Veteran's event; said the STA I-90 high performance transit was award $7.5 million, and the Argonne Park&Ride also received an award; said that STA's sales taxes are staying pretty much level. PROCLAMATIONS: n/a GENERAL PUBLIC COMMENT OPPORTUNITY: After Mayor Haley explained the process, she invited public comments. Mr. John Harding, Spokane Valley: spoke about public safety and the rail system and he read a portion of a letter discussing an agreement where the UP Railroad would consider closing off their Iine and using the NP's line; said the letter was from Glenn Miles from SRTC; and he asked why we can't talk to the rail lines and ask them about switching the line just north of the freeway. 1. PUBLIC HEARING: 2023 Budget Amendment—Chelsie Taylor Mayor Haley opened the public hearing at 6:21 p.m. Finance Director Taylor gave a brief overview of the items proposed for the budget amendment. Mayor Haley invited public comment, Mr. John Harding, Spokane Valley: spoke about how studies show that stormwater runoff doesn't affect the aquifer because it doesn't go that far into the ground and he questioned the need for the stormwater fees.There were no further public comments and Mayor Haley closed the public hearing at 6:35 p.m. 2. First Reading Ordinance 23-011 Amending 2023 Budget—Chelsie Taylor After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Higgins and seconded to advance Ordinance 23-011 amending the 2023 budget, to a second reading. There was brief Council discussion about the difference with the LTAC (Lodging Tax Advisory Committee) fund and the TPA (Tourism Promotion Area Commission)fund,with Director Taylor explaining that once we get a few months of activity, we will have a closer idea of those amounts as we received the numbers from the County. Councilmember Peetz said she will be voting no on this ordinance as she was opposed to the stormwater increases as she would have preferred something more gradual. Vote by acclamation: in favor:Mayor Haley, Council Meeting Minutes,Formal: 05-23-2023 Page 2 of 5 Approved by Council: 06-27-2023 Deputy Mayor Higgins, and Councilmembers Padden, Hattenburg, Woodard, and Wick Opposed. Councilmember Peetz. Motion carried. NEW BUSINESS: 3. Consent Agenda: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion:I move to approve the Consent Agenda. a. Approval of Claim Vouchers on May 23, 2023, Request for Council Action Form: $1,165,856.81 b. Approval of Payroll for Pay Period Ending May 15, 2023: $524,266.66 c. Approval of Council Meeting Minutes of May 2, 2023 d. Approval of Council Meeting Minutes of May 9,2023 It was moved by Deputy Mayor Higgins, seconded and unanimously agreed to approve the Consent Agenda. 4. Second Reading Ordinance 23-010, Chronic Nuisance—Erik Lamb After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Higgins and seconded to approve Ordinance 23-010 amending chapters 7.05 and 17.100 SVMC related to chronic nuisances. Deputy City Manager Lamb went over the background of the proposed changes. There was Council discussion concerning victims of domestic violence, and Mr. Lamb said the proposed changes provide the flexibility that law enforcement can work on the cases individually. There was also discussion about the receivership and the court process,with Mr.Lamb explaining that due-process is built in and staff is willing to work with owners who are also willing to work with us; reminding Council that other people create a nuisance within the neighborhood,but we and Law Enforcement are willing to work with anyone who needs assistance; and that there is coordination with code enforcement, the Police Department, and our `huddle team.' Mayor Haley added that if someone needs help we will help and we are hopeful that the situation results in voluntary compliance; said we can't close down houses now and some of these situations have been going on for years;that the aim is to help the neighborhood but we won't make the one person homeless. Mayor Haley invited public comment; no comments were offered. Vote by acclamation: in favor: Mayor Haley, Deputy Mayor Higgins, and Councilmembers Peetz, Padden, Hattenburg, and Woodard. Opposed. Councilnmember Wick. Motion carried. 5. Motion Consideration: 8th Ave Sidewalk&Preservation Bid Award—Gloria Mantz It was moved by Deputy Mayor Higgins and seconded to award the 8"Avenue Improvements Project—CIP #0340 contract to N.A. Degerstrom, Inc. in the amount of$2,675,046.50 and authorize the City Manager to finalize and execute the construction contact pending TIB approval. After City Engineer Mantz went over the project and bid process, Mayor Haley invited public comments. No comments were offered. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. ADMINISTRATIVE REPORTS: 6. Comp Plan Amendment 23-01, City Initiated Map Amendment—Levi Basinger Planner Basinger explained about the.one,City-initiated map amendment,which proposes to change the area in question from single family residential and neighborhood commercial, to parks, recreation and open space; that this particular area lacks park space and this would provide new park space for area residents; and the proposed change is compatible with existing land use and properties; and he reiterated the Planning Commission's conditions of recommended approval.Councilmember Wick pointed out that the slides 3 and 6 look like the areas differ; that slide 3 looks like just the first two parcels and on slide 6 it looks like it includes the four parcels. Mr. Basinger said he will check that. There was Council consensus to move forward as proposed. 7. Street Vacation STV 23-01, Oaks Academy Street Vacation—Levi Basinger Mr. Basinger went over the background for this proposed street vacation, showing the proposed right-of- way to be vacated, the Planning Commission conditions for recommended approval, the process for the Council Meeting Minutes, Formal: 05-23-2023 Page 3 of 5 Approved by Council: 06-27-2023 vacation, and of the process to move forward with this vacation request should Council concur. There was Council consensus to move forward as proposed. 8. Community Development Block Grant(CDBG)Requalification—Mike Basinger, Eric Robison Mr. Basinger explained about the re-qualification process and of the question of whether we would like to continue with the County; he explained that staff sent the Country specific proposal modifications but have not yet received a response;that if Council elects to become its own entitlement,the timeframe for creating the required Plan, staffing up and preparing to take over the CDBG funding is short, and action would need to be taken soon, adding that staff will return to the June 6 Council meeting to discuss new information and any additional details needed for Council to make a decision. There was Council discussion about financial costs; and of sewer projects. Concerning the Donwood sewer project, Mr. Hohman explained that this is a neighborhood with a manufactured home subdivision at the northwest corner of Euclid and Barker; that the sewer infrastructure costs a certain amount of money, including hook-up fees, service fee and a general facilities charge, which is what all pay for the sewer plant, and another fee for their portion of the sewer lines; the last time we did such a project in the near-by neighborhood,we used CDBG funds to offset the expenditures of those charges; that there were grants as well as zero-interest loans depending on the resident's income; with each resident who wanted to apply,having to document their income level. Mr. Hohman said the County staff handled all that previous arrangement for us as we don't have staff or the expertise to work with the neighborhood; he also clarified that this sewer project would not extend to the mobile home park to the south because mobile home parks are a different project and there is state law that mobile home parks cannot be forced to connect; and that this Donwood is the last area, aside from mobile home parks, that is still on septic tanks. Mr. Hohman said this is a high priority project with the neighborhood's proximity to the River; so that is a consideration to include in the analysis of how would this project be affected in relation to our decision regarding staying with the County or becoming our own entitlement; so the options to consider include staying within the County's consortium, being our own entitlement, or being our own entitlement but contracting with the County administering the program,and if we become our own entitlement,what impact might that have on the County's funding; adding that staff is working to get an extension of time. 9. Six-Year Transportation Improvement Program —Adam Jackson Mr. Jackson went over the background of the annual, six-year TIP program, including state requirements, and of the categorized projects of close out projects, bridge and grade separation projects, intersection improvement projects, annual local access street projects, annual arterial preservation project, other reconstruction/preservation projects, and safety, sidewalk, trail and stormwater projects, for a total of 42 total projects.There was some discussion about 8'1' and Pines and 4'1' and Bowdish, and of the need for more traffic modeling on Barker before doing more as staff continues to work with the Department of Transportation and the City of Liberty Lake. 10. Aquatics Update—Kendall May, John Bottelli Recreation Coordinator May gave an update on the aquatics program, including the status of the three pools and planned programs; with Mr. Bottelli going over the mechanical details. Ms. May then continued with the discussion of the operations agreement with the Valley YMCA, staffing recruitment, individual pool program offerings, and the ever-popular Paws in the Pool Event. 1 1. Advance Agenda—Mayor Haley There were no suggested changes to the Advance Agenda. INFORMATION ONLY The(12)Fire Department Monthly Report, and the (13)Department Monthly Reports were for information only and were not reported or discussed. Council Meeting Minutes,Formal: 05-23-2023 Page 4 of 5 Approved by Council: 06-27-2023 COUNCIL COMMENTS There were no further Council comments. CITY MANAGER COMMENTS Legislative Policy Coordinator Clough spoke about an AWC (Association of Washington Cities) survey concerning next year's legislative priorities; she referenced a copy of a list of priority areas and AWC would like no more than five chosen priorities,and said we should return the list to AWC by May 30,and she asked Councilmembers to return such list to her or Executive Assistant Marci Patterson. Ms. Clough also noted a letter from the Buick Club of America concerning their 50t'Anniversary National Meet, which will be held in our City mid-July; and that they would like a welcome letter in their packet for their attendees, signed by our Mayor. Councilmember Wick suggested they add the Heritage Museum as one of the City's attractions. There was Council consensus to send the letter. Mr.Hohman said the Monsanto award,which was as a result of a class action lawsuit by municipalities with bodies of water that were contaminated with PCB's by products made by Monsanto;that we did not opt out of the lawsuit, and we received a settlement of about $3.5 million and will be looking for Council's recommendations later to direct those funds as appropriate. EXECUTIVE SESSION: It was moved by Deputy Mayor Higgins and seconded that Council adjourn into executive session for approximately 10 minutes to discuss pending litigation, and that no action will be taken upon return to open session. Council adjourned into executive session at 7:59 p.m. At 8:10 p.m. Mayor Haley declared Council out of executive session at which time it was moved by Deputy Mayor Higgins, seconded and unanimously agreed to adjourn. A S Qom- Pam Haley, Mayor ristine Bainbridge, City Clerk - Council Meeting Minutes, Formal: 05-23-2023 Page 5 of 5 Approved by Council: 06-27-2023 Spokane Walley 10210 B Sprague Avenue ♦ Spokane Valley WA 99206 Phone: (509)720-5000 • www.spokanevalley.org Buick Club of America 50th Anniversary National Meet May 22 } 2023 D� cnIft Dear Buick Enthusiast and Honored Guest, Thank you for visiting the City of Spokane Valley, the site of Buick Club of America's 50th National Meet! On behalf of the City Council, it's my pleasure to welcome you to our city and hope you take some time to explore all the wonderful amenities Spokane Valley has to offer. The City of Spokane Valley is home to over 107,000 residents and offers something for everyone including shopping, brew pubs and restaurants, wine tasting, aviation museum, Friday night farmers market, outdoor recreation and more! If you're visiting with children and want more family-friendly entertainment, Spokane Valley has three city swimming pools, splash pads, a trampoline park and ample parks and trails. You can learn more about what to do, where to eat and places to stay in Spokane Valley at www.visitspokanevallev.com I Additionally, CRAVE! NW, the Inland Northwest's premier food and drink celebration is also happening during your stay. Visit https://cravenw.com for more information about this amazing food festival. Deputy Mayor Rod Higgins will be stepping in for me this year to select a recipient for the Mayor's Trophy that will be presented at the Awards Dinner on Saturday night as I have a prior commitment. Please enjoy your stay here and thank you for choosing Spokane Valley as the venue for this exciting event! Sincerely, Pam Haley, Mayor City of Spokane Valley