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2023, 06-13 workshop minutes
MINUTES SPOKANE VALLEY COUNCIL SPECIAL MEETING,BUDGET WORKSHOP CenterPlace Regional Event Center, Room 109 Spokane Valley, Washington June 13,2023 Mayor Haley called the meeting to order at 8:30 a.m.The meeting was held in person by Council and staff, and also remotely via Zoom meeting. Attendance: Councilmembers Staff Pam Haley, Mayor John Hohman,City Manager Rod Higgins, Deputy Mayor Erik Lamb, Deputy City Manager Tim Hattenburg, Councilmember Chelsie Taylor, Finance Director Laura Padden, Councilmember Tony Beattie, Sr. Deputy City Attorney Brandi Peetz, Councilmember John Bottelli, Parks, Rec&Facilities Dir. Ben Wick, Councilmember Bill Helbig, Community&Public Works Dir. Gloria Mantz, City Engineer Absent: Morgan Koudelka, Sr. Admin Analyst Arne Woodard, Councilmember Mike Basinger, Economic Dev. Director Chaz Bates, Planning Manager Others in attendance: Jenny Nickerson, Building Official Kelly Konkright, Attorney Dave Ellis, Police Chief Sean Walter,Assistant Police Chief John Whitehead, Human Resources Director Virginia Clough,Legislative Policy Coordinator Chad Knodel, IT Manager Christine Bainbridge, Outgoing City Clerk Marci Patterson,Newly Appointed City Clerk WELCOME: Mayor Haley welcomed everyone to the meeting. ROLL CALL: City Clerk Bainbridge called the roll; all Councilmembers were present except Councilmember Woodard. It was moved by Deputy Mayor Higgins, seconded and unanimously agreed to excuse Councilmember Woodard from today's meeting. Worksheet Overview—John Hohman,Chelsie Taylor City Manager Hohman gave a brief overview of the materials for today's workshop,which include the list of potential capital projects, and that we will wrap up today with fiscal policies and a review of the fund balance. Finance Director Taylor then went through the pre-tab materials,adding that the property tax does not include the 1% increase. Mr. Hohman noted on page 5 of 11,the change in the subsidy which increases over time to keep up with the cost of infrastructure activities including materials and equipment, and said that this topic will need further discussion later. Finance Director Taylor then went over the remaining pre- tab pages which ends with the spreadsheet showing our full-time equivalents employees (F Its) over the last ten years. 1. Economic Forecast& Projections—Chelsie Taylor Finance Director Taylor reviewed the information concerning the economic forecast and projections; said we only have three months of activity so there are some inconsistent trends;that at this point she anticipates no growth in sales tax. Director Taylor then discussed the telephone utility taxes, motor vehicle fuel taxes, lodging taxes, real estate excise taxes (BEET), and permitting revenues. Concerning permitting revenues, Councilmember Padden asked about the automatic increases to permitting fees, and Mr. Hohman replied Council Special.Meeting Workshop:06-13-2023 Page 1 of 7 Approved by Council:06-27-2023 that staff will keep a close eye on this and use resources smartly to keep development going and revenues increasing or staying the same; and that Council can expect more discussion on this in the next few months. 2. Council Goals—Priority Project Ranking Results—John Hohman City Manager Hohman said that today is the kick off for discussion of the 2024 budget goals; that this is normally done in the fall, but he wanted to advance the discussion in order to have policy direction from Council and then work to incorporate that into our budget; he explained that the color-coded chart shows high priority (#1), medium priority (#2), and low priority (#3), so the lower the number the higher the priority; adding that all the items are very important; said we will then have to determine how to assign resources to tackle the goals; and he went through the chart discussing each goal. Concerning police and public safety,which he noted is naturally ranked very high,said there will be future discussions concerning license plate readers; mentioned that other jurisdictions like Liberty Lake have had a huge success with these and that we don't want crime coming to our city if we don't have this ability; said also great progress is being made on emergency management and hopefully by the end of the year we will have made good progress in putting together draft plans. For the goals Police and Public Safety, there were no additional Council comments. Concerning Finance, Mr. Hohman said he was pleased to see that highly rated as we value clean audits and transparency on how the City expends taxpayer money. For Communications/Public Relations,Mr.Hohman mentioned that the PIO (public information officer) has great possibilities to connect us better and get our message out there; and lauded the greater presence with media with our current P1O who will be leaving the end of July; said he wants to capitalize on that momentum and find an individual and move that forward to meet the communications goals and handle all the different aspects of approach to communications; and said he welcomes feedback on this goal. Councilmember Wick agreed there has been good progress in being more visible and having a better outreach, but with limited resources, feels homelessness is more of a priority. Mayor Haley said it appears that Housing and Homelessness fared worse on this chart then Communications. Mr. Hohman asked what does Council want to see and where do they want to go;that some topics are more difficult to work through to determine priority; adding that discussion is not limited to just today as it will also be addressed in the near future. Councilmember Padden stated that as we move more into the budget, we might have to re- prioritize some of these goals.Mr.Hohman also stated that we don't have a graphics person for the website; that our Communications and Marketing Officer Ms.Lesli Brassfield,has been managing the entire change of the new website but there is only so much one person can handle;that we have a small group of talented and dedicated people to work on this but their workload is not sustainable for the long term;that we have a team work approach, but there are still distinct job functions; he also noted we are still defining the communications relations as part of our legislative coordinator position,which position he said was created to relieve some of the pressures in the City Manager's office such as trying to stay current with legislative sessions and on some of the work we haven't accomplished like emergency management; said that position is related but separate from developing messages and getting press releases and social media updates out to the public. Councilmember Wick said he would like to discuss how to engage the community in the legislative process and Mr.Hohman agreed it is difficult to stay on top of all the changes and try to engage the community, all of which he acknowledged is a big topic for discussion. Moving to the Housing and Homelessness goal, Mr. Hohman said there is a lot to this subject and staff has been putting in an incredible amount of time; that some of these items will be coming forth over the next two Council meetings, along with a decision at the June 27 meeting about what direction to proceed concerning the CDBG (Community Development Block Grant); said every decision we make will have an effect on how we staff things and where we stand in the region and that we will have to make that determination on where we stand in the region, as well as work on our own homeless plan, including the input of Council comments; said distribution of the ARPA (American Rescue Plan Act)funds was a good start to having the foundations of where and what Council wants to target; said it appears the City of Spokane is favorable to a regional effort, but we are unsure of where the Board of County Commissioners stands on this issue; and if we don't participate in the regional entity, then what are the alternatives; that Council Special Meeting Workshop:06-13-2023 Page 2 of 7 Approved by Council: 06-27-2023 these are all decisions Council will want to decide discuss. Councilmember Hattenburg said he worries about the lack of specifics on the regional plan, and is concerned about local control; said he is not against collaboration but is concerned about what happens to our funds and our partnership; that we don't want to tie our hands in financing nor hinder our own program. Councilmember Padden said she feels it should not be an `either/or' situation and agreed more details are needed on the alternatives as well as how we can collaborate and have control over our own direction. On the regional plan, Mayor Haley said she understands it is their desire to commit all our funds for ten years,yet we still don't know anything or details about the regional plan. Councilmember Peetz agreed and said if we commit all our funds for ten years, we won't be able to do what we think is important in our jurisdiction. Councilmember \Vick acknowledged that the chronic homeless do and will have an effect on our city and that it would be nice to participate in the regional effort to help influence the chronic homeless;agreeing we don't want to commit all our funding as we also need to focus on preventive measures. Mr. Hohman also mentioned the good progress in supporting Reclaim which provides transitional housing and jobs, and said we build on that as we hire their crews on our right-of-way maintenance.Mr. Hohman continued through the remaining goals on the list. 3. Staffing Overview—John Whitehead Mr. Whitehead gave a brief overview of our staffing processes compared with other cities our size and smaller; and he mentioned the various classifications in addition to full time employees, such as temps or seasonal. Mayor Haley called for a recess at 9:55 a.m. and reconvened the meeting at 10:07 a.m. 4. City Council—John Hohman After Finance Director Taylor gave a quick overview of the document formatting, Mr. Hohman said this budget is mostly status quo with some adjustments to a few categories like advertising and supplies; said looking at the three-year history for travel and registration budgets,he asked if that needs some adjustment. Councilmember Peetz said that the budget hasn't been adjusted for inflation; that some Councilmembers participate more than others which means they have to pick and choose; and she suggested to maybe have that Washington,D.C.trip separate;and agreed it needs to increase. Councilmember Padden said in looking at the actuals, the year 2022 shows everyone was well within budget, and she suggested that maybe an increase is not needed at this point. Councilmember Wick stated that we have seen increases in hotel accommodations and air flights,and that perhaps the actuals are not current as they don't reflect such things as other boards picking up the travel expense. Councilmember Hattenburg said a lot of his travel is also covered by other boards, and he would be in favor of some type of increase. Mayor Haley added that there is often talk about staying in hotels and flying, and mentioned keeping to the necessitates like staff must also do. Deputy Mayor Higgins said that the amount is a budget, and is a matter of personal preferences to stay within, and that we shouldn't be paying for the travel of other people for their personal choices. Mr. Hohman said since this is a three/three split, staff will do more research and look at the last time this was adjusted, and have another discussion on this in the future. Deputy Mayor Higgins said this was taken up during the Governance Manual Committee meeting,that one member of that committee is not present now so feels the committee is the proper venue for future discussion on this issue. 5. City Manager—John Hallman Mr. Hohman explained about moving the PIO position from the economic development group to his group so that the individual is better tied into some of the topics being handled; said communications have increased and it has been very beneficial having that individual on the third floor; otherwise, he noted the budget is mostly status quo;that the$46,000 is the cost for mailing out the newsletter and that the status of that is currently in question. 6. City Attorney—Erik Lamb, Tony Beattie Deputy City Manager Lamb said that this is mostly also status quo and the decrease in wages is because the city is still in active recruitment for the city attorney position; said we fully expect to have someone in Council Special Meeting Workshop:06-13-2023 Page 3 of 7 Approved by Council:06-27-2023 that capacity in 2024 and in the meantime,we have Mr.Konkright on a contract basis to provide assistance; said we have also seen an increase in litigation over the last few years due to land use appeals; also topics such as ARPA are very complex,and outside counsel is also used for those claims that WC1A(Washington Cities Insurance Authority) does not cover. 7. Public Safety—Dave Ellis,Morgan Koudelka, Erik Lamb Deputy City Manager Lamb said this budget is status quo from a service level standpoint, but there is a strong likelihood of change as the staffing assessment is ongoing. Finance Director Taylor said that the precinct building support is now located in facilities and has been removed from the other budgets. In looking at the spreadsheet,Mr. Koudelka discussed the vehicle purchases due to many vehicles with over 100,000 miles,representing a struggle to maintain; he noted the replacement schedule of 15 vehicles which Council earlier indicated is comfortable with; said there are about 75 vehicles over a five-year period, and he and the Chief are working to evaluate the needs and update the inventory; and he noted the handouts have more details on the different contracts. Councilmember Padden asked about the `settle and adjust' process with Finance Director Taylor explaining that she and Mr. Koudelka work together to come up with that figure every year; and once all the contracts are settled, finance closes them out and that is where the prior year's settle and adjust comes into play. Mr. Koudelka also noted there is a contingency which is a catch-all to provide what might be needed throughout the year. Deputy Mayor Higgins asked about any impact from the Sheriff's Office collective bargaining agreement, with Mr. Koudelka explaining that the figures are included in the projections, with the first year the most significant. Mr. Koudelka then went through the pages of his handout, including information on the contracts and budgets for district court, public defender, prosecutor, pre-trial, Iaw enforcement, emergency management, detention services, and animal control. Concerning emergency management, Councilmember Wick said he would like us to be more prepared for emergencies, and it would be nice to be able to hand out water bottles in case of emergencies. Mr. Koudelka said we expect Ms. Chandra Fox, from Spokane County Department of Emergency Management, to speak to Council in the near future, and she would be better able to answer those types of questions. Mr. Holnnan added that her presentation will be a lot of focus on that, and that such expenditures could be built into a budget amendment if that is Council's desire. Mr. Lamb also stated that Council can expect more information in the coming months, including a report from Mr. Mike Sparber concerning the jail. 8. Deputy City Manager—Erik Lamb Mr. Lamb briefly went over the material under this section,which he indicated is mostly status quo. 9. Finance--Chelsie Taylor Finance Director Taylor said the biggest change in her department is payroll costs with an overall 9.75 FTEs. 10.General Government Chelsie Taylor, Chad Knodel Under the General Government tab,Director Taylor said there have been some changes in IT costs to better track some of our hardware/software,and she noted a summary of those items on page 3 of the spreadsheet. 11.Information Technology—Chad Knodel Mr. Knodel said his fund is also mostly status quo with funds allocated for some travel and training. 12. Human Resources--John Whitehead Mr. Whitehead said much of his budget changes deal with recruitment, and that 2024 will be a collective bargaining year, 13. Community& Public Works: Administration—Bill Helbig Director Helbig said his department is also mostly status quo,with the only increase in payroll. Council Special Meeting Workshop:06-13-2023 Page 4 of 7 Approved by Council:06-27-2023 14. Community&Public Works: Engineering—Gloria Mantz City Engineer Mantz explained that her department includes CIP (capital improvement) and development; she noted that the shaded area is for CIP staff, and the other for development staff; said development engineering includes such things as right-of-way inspections, and she noted the large increase in right-of- way permits for utility work. 15. Community&Public Works: Building--Jenny Nickerson Building Official Nickerson said her budget includes 15 FTEs, which includes the front counter staff and code enforcement; she noted the code enforcement area on the spreadsheet is shaded. 16. Community&Public Works: Planning—Chaz Bates Mr.Bates said the planning division is also mostly status quo; includes five FTEs;and professional services should be $160,000 and includes the comp plan update. 17. Economic Development—Mike Basinger Mr. Basinger went over the information on the Economic Development spreadsheet; adding that the PIO position is now moved to administration. 18. Facilities—Erik Lamb Mr. Lamb explained that Facilities is now separate, with five FTEs. City Manager Hohman mentioned the Balfour Facility and that we have OAC Services performing an assessment and they will provide an estimated needed maintenance; said we continue working with MMEC Architecture & Interiors on some space planning in City Hall; and that he will also have an architect sit down with Councilmembers for individual thoughts on use of the building. Councilmember Peetz said she noted a significant increase in wages and overtime and asked if we need additional staff instead of having staff work overtime.Ms. Taylor said we have FTEs in parks and also allocated in the precinct so there is no increase in the number of FTEs. Mr. Hohman said staff is not proposing any new staff at this time. Mr. Lamb said some of the overtime in facilities is associated with the renovation of the ancillary building at the precinct; also that CenterPlace is now 20 years old and we are seeing some end-of-life cycles and are evaluating that, which is where other overtime comes in; additionally our facilities staff is available 2417 so as emergencies arise,they respond; said we likely will always incur some level of overtime regardless of the number of staff, but we are evaluating services, for example, to maybe contract for landscape services at City Hall as facilities also took over some of those services. 19. Parks&Recreation—John Bottelli Director Bottelli briefly discussed the various divisions including administration, recreation, aquatics, senior center,and CenterPlace. Mayor Haley called for a recess for lunch at 1 1:52 a.m. The meeting reconvened at 12:55 p.m. 20. Street Operations&Maintenance Fund—Bill Helbig, Gloria Mantz Director Helbig started with the street operations and maintenance fund 101;said the figures do not increase the level of service the City is currently proposing, and he went briefly went over the data; said there is a new group called `local streets' which was created as part of the 2023 budget amendment, and includes restricted funds from the street wear fee; said the repair and maintenance supplies and vehicle maintenance supplies increase is due to our aging fleet;he mentioned the colors on the spreadsheet with white as normal maintenance and traffic engineering operations; peach is snow and winter operations; green is for bridges, and gray is the new local street program now incorporated into the street fund. He also mentioned our signal contract with the County,which he said will come to Council Iater for a separate discussion; said we have about 14 bridges and we do annual inspections; said for street light replacement program,we are working with WSDOT to update all the lights to LEDs; said we would also like to start a signal cabinet replacement program so over the next thee years we can replace about five cabinets a year at about $50,000 each; said Council Special Meeting Workshop:06-13-2023 Page 5 of 7 Approved by Council: 06-27-2023 if one of those cabinets goes down we don't have replacement parts; that the cabinet includes everything inside and we are hoping to replace about 15 old cabinets.Mr.Helbig also spoke about the residential areas and pilot project starting this year with cap and slurry seals for the roads; and that the first phase will probably begin in late July or early August. 21. Stormwater Fund—Gloria Mantz City Engineer Mantz explained that the figures reflect the increase for the stormwater fee, and she briefly went over the data on the spreadsheets. 22. Supplemental Budget Requests—Chelsie Taylor,John Hohman After Finance Director Taylor gave a brief overview of the summary page, Deputy City Manager Lamb discussed the proposed Utility Task Vehicle,which would aid in patrols on trails and at special events,with comment from Chief Ellis that this will expand control on the trails to have a year-round presence;followed by mention by Mr. Lamb that this would be in addition to the cameras. Finance Director Taylor explained her rationale for adding an Accountant l position, as noted in the document; followed by brief discussion about adding a walk-through gate between the Police Precinct property and the parking lot; mention of the needed parking lot repairs;flooring in the roll call room;better signage on the precinct building; an electric man lift to be used as needed for any of the facilities, and of the need to keep existing facilities operational. and efficient.Mr.Bottelli then mentioned the need to replace the boiler modules for CenterPlace,expansion tank cooling system at CenterPlace, replacement of the 800 banquet chairs, motorized window shades for the Great Room, and walk-in coolers at CenterPlace as they have reached their end of life cycle. Councilmember Wick suggested, and other members of Council agreed, to look into using the kitchen replacement fund for that cost. Director Helbig then went over the supplemental requests for his department, including his request for a new maintenance facility as the current facility has become undersized to efficiently manage the uses required of it; the fleet replacements, adding that the first item is currently in the budget; and for the older model snowplow, because of its age, we can't find parts or have to re-build parts; said another snowplow was ordered in 2022 and we hope to get that this September; for the replacement backhoe, said if we put this off for another season the resale value will drop significantly; and that the last sheet should only show one vehicle instead of two, as the one vehicle was already approved; so that $110,000 estimated cost can be cut in half. 23. General Fund,Fund Balance—Chelsie Taylor As we have done in the past, Finance Director Taylor went over the material as a reminder of why we have our 50% fund policy, as noted in the memorandum, and that staff will come back with this one or twice a year. 24. Potential & Pending Capital Projects—John Hohman, Chelsie Taylor Discussion moved to the potential and pending capital projects and of the items listed in the allocation worksheet.There was discussion about license plate readers and what it would mean in the long term having or not having those, adding that once staff has a better understanding of all the facets associated with those readers, staff will bring that forward for initial and ongoing discussion. Councilmember Peetz said she would like to discuss this more as she sees this as a means to help the community be safer; and Mayor Haley also noted that with the current pursuit laws, it would make for a valid means to track someone who has committed a crime. Councilmember Wick said he is still hesitant on the purchase, and that perhaps Council would have a tour at Liberty Lake to see what they have. Mr. Hohman said he will coordinate that request,with Mr.Lamb adding that the Sheriff's Office would be happy to do a demo to show Council how it works. Concerning City Hall repairs,Mr. Hohman said the estimate for the 2024 work is now about$2.8 million; that the removal and replacement of the radius wall is happening now but other questions remain for Garco Construction concerning the replacement of the windows on the north wall and that we are waiting for cost estimates; and that the legal process continues. Regarding other capital and pending Council Special Meeting Workshop:06-13-2023 Page 6 of 7 Approved by Council:06-27-2023 projects, Councilmember Peetz asked about having some form of shade for the Farmer's Market west lawn and Mr.Hohman said we would want to examine that idea and have something to provide flexibility.There was also brief mention of Barker Road/I-90 and Finance Director Taylor said there will be more discussions on that project later. 25. Fiscal Policies—John Hohman Mr. Hohman briefly went over the information; said we are not advocating for any changes, and this is just discussion on the fiscal policies and financial objectives. It was moved by Deputy Mayor Higgins, seconded and unanimously agreed to adjourn. The meeting adjourned at 2:29 p.m. A /�:� Pam Haley,Mayor Christine Bainbridge, City Clerk Council Special Meeting Workshop:06-13-2023 Page 7 of 7 Approved by Council:06-27-2023 2024 Spokane Valley Budget Projections for Public Safety Contracts Contract 2023 Budget 2024 Budget $ Difference % Difference Remarks District Court $ 1,358,296 $ 1,505,901 $ 147,605 10.87% Public Defender $ 855,426 $ 938,568 $ 83,142 9.72% Prosecutor $ 400,000 $ 400,000_ $ - 0.00% Pretrial Services $ 180,895_ $ 188,663 $ 7,768 4.29% Sheriff Contract $ 27,151,157 $ 28,731,847 $ 1,580,690 5.82% Emergency Management $ 90,000 $ 109,230 $ 19,230 21.37% Detention Services $ 1,972,198 $ 1,908,258 $ (63,940) -3.24% Animal Control $ 350,000 $ 369,881_ $ 19,881 5.68% Contingency $ 200,000 $ 200,000 $ - 0.00% Total $ 32,557,972 $ 34,352,347 $ 1,794,375 5.51% LAJ raw 2024 Spokane Valley District Court Contract Budget Forecast Under District Annual Budget/ Court Annual Cost Budget (Over Cost Source Year Costs Change City Budget Change Budget) Notes Actual 2004 $ 653,165 $ 910,000 $ 256,835_ Actual 2005 $ 675,619 3.44% $ 691,328 -24% $ 15,709 Actual 2006 $ 688,979_ 1.98% $ 839,817 21% $ 150,838 Actual 2007 $ 724,153 5.11% $ 816,111 -3% $ 91,958 Actual 2008 $ 929,644 28.38% $ 820,000 0% $ (109,644) Actual 2009 $ 940,289 1.15% $ 787,231 -4% $ (153,058) Actual 2010 $ 946,353 0.64% $ 982,937 25% $ 36,584 Actual 2011 $ 996,205 5.27% $ 819,345 -17% $ (176,860) Actual 2012 $ 917,135 -7.94% $ 1,071,588 31% $ 154,453 First Year of New Methoodlogy Actual 2013 $ 868,862 -5.26% $ 898,375 -16% $ 29,513 Actual 2014 $ 805,811 -7.26% $ 891,304 -1% $ 85,493 Actual 2015 $ 670,945 -16.74% $ 902,201 1% $ 231,256 Actual 2016 $ 658,049 -1.92% $ 822,076 -9% $ 164,027 Actual 2017 $ 681,015 3.49% $ 769,083 -6% $ 88,068 Actual 2018 $ 836,995 22.90% $ 679,191 -12% $ (157,804) Re-training of Deputies to Assign Correct Jurisdiction Actual 2019 $ 888,965 6.21% $ 855,539_ 26% $ (33,426) Higher CPC,Added Judge,Shifted costs to Mental Health Actual 2020 $ 938,279 5.55% $ 950,000 11% $ 11,721 Actual 2021 $ 1,115,653 18.90% $ 925,000 -3% $ (190,653) SV Cases+1.1%. Rest of County-25.5%.Higher CPC City Liability Projection 2022 $ 1,322,524 18.54% $ 1,304,823 41% $ (17,701) SV Cases+16.7%,Rest of County+3.0% City Projected 2023 $ 1,463,676 10.67% $ 1,358,296 4.1% $ (105,380)SV Cases 21.3%of total City Budgeted 2024 $ 1,505,901 2.88% $ 1,505,901 10.9% $ - Current 2023 Projection+2.88%increase in DC Costs 2018-23 Avg Change 11.2%Budget Change 13.9% Avg Change Total DC Costs 2.88% Total Costs for Misdemeanor Criminal Cases Excluding Mental Health Cases Trend(SV%of Total Infractions and Misdemeanors) 2013 $ 3,626,525 Year SV Coun SV 2014 $ 3,648,273 0.6% 2018 6,410 48,159 13.3% 2015 $ 3,646,754 0.0% 2019 5,498 49,042 11.2% 2016 $ 3,805,573 4.4% 2020 4,033 38,590 10.5% 2017 $ 3,907,636 2.7% 2021 4,072 29,824 13.7% 2018 $ 3,740,835 -4.3% 2022 01 1,129 6,787 16.6% 2019 $ 4,007,052 7.1% 202202 1,297 9,597 13.5% 2020 $ 4,191,431 4.6% 2022 Q3 1,131 8,510 13.3% 2021 $ 4,325,113 3.2% 2022 Q4 1,196 6,812 17.6% 2022 $ 4,513,957 4.4% 2023 Q1 2,021 9,489 21.3% 5YrAnnual Growth 2.88% 2023 Projection $ 1,463,676 See Re-worked Usage Table 2023 SV Cases b Year _.. Criminal Year Infractions DUI Criminal Traffic Non-Traffic Misd.DV _Total SV Cases_ 2013 6,608 288 1,145 714 344 9,099 - 2014 6,521 275 945 715 312 8,766 2015 _ 5,202 230 9.30 652 258 7.272 2016 4.830 258 675 _ 515 233 6,511 2017 3,561 237 338 284 439 4,859. 2018 4,491 304 515 680 420 6,410 2019 3,445 288 522 723 520 5,498 2020 2,212 242 380 656 543 4,033 2021 2,656 224 219 487 486 4,072 2022 3,001 257 245 703 547 4,753 Total 5 Yr.Change -16% 8% -28% 148% 25% -2% 5 Yr.Avg.Change -3% 2% -6% 18% 4% 0% Expected Changes to Service:None 2024 Spokane Valley Public Defender Contract Budget Forecast Annual Public Defender Budget Under Budget! Year Costs Change City Budget Change (Over Budget) Notes Actual 2004 $ 297,700 $ 294,400 $ (3,300) Actual 2005 $ 318,870 7,11% $ 310,028 5.3% $ (6,842) Actual 2006 $ 313,412 -1.71% $ 342,705 10.5% $ 29,293 Actual 2007 $ 313,892 0.15% $ 363,349 6.0% $ 49,457 Actual 2008 $ 390,351 24.36% $ 335,000 -7.8% $ (55,351) Actual 2009 _$ 540,881 38.56% $ 351,745 5.0% $ (189,1361.Added 3 PD Attorneys Actual 2010 $ 561,229 3.76% $ 468,172 33.1% $ (93,057) Actual 2011 $ 690,294 23.00% $ 510,746 9.1% $ (179,548) New Methodology Actual 2012 $ 674,304 -2.32% $ 582,643 14.1% $ (91,661) Actual 2013 $ 630,620 -6.48% $ 672,894 15.5% $ 42,274 Actual 2014 $ 624,848 -0.92% $ 852,965 _ 26.6% $ 228,117 Actual 2015 $ 713,998 14.27% $ 813,554 -4.6% $ 99,556 (+3 Attorneys)for Caseload Standards(+$134,216) Actual 2016 $ 735,134 2.97% $ 832,182 2.3% $ 96,996 New Methodology 1 Misd Investigator Only Actual 2017 $ 714,635 -2.80% $ 721,630 -13.3% $ 6,995 Pre-File Diversion Impact, . Actual 2018 $ 729,279 2.05% $ 785,359 8.8%_$ 56,080 Higher misd attorney salaries,+1 FTE support,4 Investigator costs Actual 2019 $ 751,914_ 3.10% $ 816,167 3.9% $ 64,253 Actual 2020 $ 754,752 0.38% $ 805,941 -1.3% $ 51,189 Actual 2021 _$ 797,735 5.69% $ 750,000 -6,9% $ (47,735) Higher usage but unused budget by County City Liability Projection 2022 $ 840,531 5.36% $ 805,915 7.5% $ (34,616)40.8%SV Usage.Misdemeanor costs 11%under budget. County Estimate 2023 $ 920,165 9.47% $ 855,426 6.1% $ (64,739) Usage increased to 40.6%.Estimate uses usage from 7/21-6/22 City Budget 2024 $ 938,568- 2.00% $ 938,568 9.7% - +2%over 2023 estimate. 5 Yr.Avg Change 4.65% SV CASES Cases Usage Annual Change 2023 Cases 2010 2,885 35.1% 1st Qtr SV 408 2011 2,731 34.6% -1.2% 1st Qtr County 1036 2012 3,298 37.9% 9.3% Usage 39.4% 2013 2,795 33.9% -10.3% 5 Yr Avg Usage 35.8% 2014 2,744 33.5% -1.3% 2015 2,536 33.1% -1.2% Sv%is trending down in Fast half of 2022 and 1st qtr of 2023 but only slightly. 2016 2,180 34.1% 3.1'/0 2017 1,737 32.6% -4.3% Considerations 2018 1,812 33.6% 2.8% 1. Expect SV usage to decrease with increased SP and County cases. 2019 2,075 33,3% -0.7% 2. Drug possession cases could increase as misdemeanors. 2020 1,816 34.5% 3.6% 2021 1,589 37.0% 7.1% 2022 1,691 40,8% 10.4% If SV%drops to 37%for 2023,costs will be$838K. 5 Yr.Avg.Change -0.54% 4.46% 5 Yr.Change in Cases -3% PO Misdemeanor Budget ii'_ 1 Change 2015 $2,146,196 2016 $2,149,723 0.2% 2017 $2,175,385 1.2% 2018 $2,347,851 7.9% 2019 $2,235,622 -4.8% 2020 $ 1,946,055 -13.0% 2021 $2,229,337 14.6% 2022 $2,311,966 3.7% 2023 $2,264,177 -2.1% 5 Yr.Avg Change -0.7% 2024 Spokane Valley Prosecutor Contract Budget Forecast Under Prosecutor Budget/ Year Costs Change City Budget (Over Budget) Notes Actual 2004 $ 296,175 $ 369,000 $ 72,825 Actual 2005 $ 321,380 8.51% $ 294,159 $ (27,221) Actual 2006 $ 315,B87 -1.71% $ 357,520 $ 41,633 Actual 2007 $ 359,884 13.93% $ 277,243 $ (82,641) Actual 2008 $ 450,349 25.14% $ 350,000 $ (100,349) Actual 2009 $ 441,606 -1.94% $ 374,903 $ (66,7031 Actual 2010 $ 419,047 -5.11% $ 503,152 $ 84,105 Actual 2011 $ 400,363 -4.46% $ 400,342 $ (21) Actual 2012 $ 424,375 6.00% $ 430,074 _$ 5,699 Old Methodology,to be revised Actual 2013 $ 389,626 -8.19% $ 393,219 $ 3,593 Based on New Method°loav Actual 2014 $ 408,735 4.90% $ 406,777 $ (1,958) Actual 2015 $ 437,519 7.04% $ 420,151 $ (17,368) Added 2 Attorneys mid-year Actual 2016 $ 479,362 9.56% $ 448,722 $ (30,640) 2 Additional Attorneys for Full Year+1 Actual 2017 $ 425,998 -11.13% $ 542,747 S 116,749 Impact of Pre-File Diversion Actual 2018 $ 406,511 -4.57% $ 558,234 $ 151,723 Actual 2019 $ 322,349 -20.70% $ 463,968 $ 141,619 2 FTE shifted to felonies Actual 2020 $ 354,506 9.98% $ 487,882 $ 133,376 Actual 2021 $ 350,419 -1.15% $ 450,000 $ 99,581 Relicensing program terminated,shifted to felonies. City Liability Projection 2022 $ 396,534 13.16% $ 399,000 $ 2,466 High usage(42.5%), City Budget 2023 $ 406,000 0.87% $ 400,000 $ - No estimate yet. City Budget 2024 $ 400,000 0.00% $ 400,000 $ - Slight drop in usage. Shift of resources to felonies. 5 Yr.Avg Change -0.3% Budget Change 0.0% SV Cases and Usage 2023 Projection Year Misd Cases Usage 1st Qtr Cases 408 _ 2010 3,018 34.2% County Cases 1036 2011 3,147 34.1% Usage 39.38% 2012 3,370 37.7% Projected Cost NA 2013 2,819 33.3% 5 Yr.Avg Cases 1,786 2014 2,840 34.0% 5 Yr Avg Usage 36.8% 2015 2,635 36.4% - 2016 1,964 34.6% 2017 1,658 32.4% 2018 1,909 33.6% 2019 2,077 33.2% 2020 1,889 35.4% 2021 1,396 39.3% 2022 1,659 42.5% 5 Yr.Total Change 0% 5 Yr Avg Change 0.01% Total Prosecutor Misd Budget S Change 201$ $ 1,168,344 2016 $ 1,352,411 15.6% 2017 $ 1,287,094 -4.8% 2018 $ 1,177,621 -8.5% 2019 $ 1,254,617 6.5% 2020 $ 1,003,604 -20.0% 2021 $ 939,187 -6.4% 2022 $ 905,516 -3.6% 5 Yr Avg Change 7.0% 2024 Spokane Valley Pre-Trial Contract Budget Forecast Under Pre-Trial Budget/ Year Costs Change City Budget (Over Budget) Notes Actual 2004 $ 34,652 $ 24,000 $ _(10,652) Actual 2005 $ 31,859 -8.06% $ 32,908 $ 1,049 New-racking System Actual 2006 $ 43,526 36.62% $ 48,383 $ 4,857 Spokane charges more for LEIS Actual 2007 $ 43,602 0.17% $ 41,080 $ (2,522) Actual 2008 $ 64,101_ 47.01% $ 48,500_$ (15,601) Actual 2009 $ 80,931 26.26% $ 47,400 $ (33,531) Actual 2010 $ 91,735 13.35% $ 69,125 $ (22,610) Actual 2011 $ 106,362 15.94% $ 96,111 $ (10,251) Actual 2012 $ 111,480 4.81% $ 128,393 $ 16,913 Actual 2013 $ 108,314 -2.84% $ 125,838 $ 17,524 Actual 2014 $ 110,357 1.89% $ 102,894 $ (7,463) Actual 2015 $ 129,730_ 17.55% $ 117,738 $ (11,992) Misdemeanor usage much higher Actual 2016 $ 130,131 0.31% $ 122,372 $ (7,759) Actual 2017 $ 124,445 -4.37% $ 135,432 $ 10,987 City usage dropped from 37%to 35% Actual 2018 $ 115,463 -7.22% $ 139,892 $ 24,429 Actual 2019 $ 108,219 -6.27% $ 120,352 $ 12,133 Actual 2020 $ 114,629 5.92% $ 120,000 $ 5,371 Actual 2021 $ 159,531 39.17% $ 120,000 $ (39,531) +2 FTE from Mac Grant. Usage increased to 15.76% City Liaiblity Projection 2022 $ 181,059 13.49% $ 193,062 $ 12,003 Usage increased to 16.53% County Estimate 2023 $ 18,3,168 1.16% $ 180,895 l$ (2,273) SV Usage 17.3%(2nd half 2021 and 1st half 2022).-Ind City Budget 2024 $ 188,663 3.00% $ 188,663 $ - 3.0%Increase over 2023 County Est. 5 Yr Avg Change 2018-23 9.23%Budget Change 4.29% SV Case History 2O23 Projection Cases Misd Usage Total Usage lst©tr 627 2010 2,945 32.7% 16,19% Annualized 2508 2011 3,426 33.7% 15.85% Usage 16.79% 2012 3,588 36.5% 16.29% Projected$ $178,110 2013 3,281 34.1% 15.07% 5 Yr Case Avg 2,484 2014 3,420 36.1% 17.24% 5 Yr Usage Avg 14.59% 2015 3,595 37.8% 18.31% 2016 3,040 35.6% 16.33%'Note: Usage rate dropped to 15.35%in second half of 22 but jumped back up let qtr of 2023. 2017 2,474 35.0% 13.89% 2018 2,590 36.2% 13.54% 2019 2,939 36.3% 13.97% 2020 2,392 35.9% 13.16% 2021 2,230 40.3% 15,76% 2022 2,270 38.8% 15.53% 5 Yr Total Change -8% 5 Yr Avg Change -1.7% Total Pre-Trial Budget(not including Indirectt $ Change 2015 $ 592,136 2016 $ 541,428 8.3% 2017 $ 644,157 0.4% 2018 $ 671,162 4,2% 2019 $ 723,723 7.6% 2020 $ 739,036 2.1% 2021 $ 968,273 31.0% 2022 $ 1,009,736 4.3% 2023 $ 1,034,095 2.4% 5 Yr Avg Change 2018-23 8.6% 2024 Spokane Valley Law Enforcement Contract Cost Forecast Under Budget/ Year Law Enf.Costs Change City Budget (Over Budget) Notes Actual 2004 $ 11,744,40.9 $ 11,690,000 $ (54,409) Actual 2005 $ 12,698,261 8.12% $ 12,892,303_ $ 194,042 2004 Retro Pay of$216,325 Actual 2006 $ 13,333,456 5.00% $ 13,419,812 $ 86,356 Actual 2007 $ 13,906,413 4.30% $ 14,557,484 $ 651,071 Actual 2008 $ 14,642,767 5.30% $ 15,575,000 $ 932,233 Actual 2009 $ 15,466,593 5.63% $ 17,054,909 $ 1,588,316 Actual 2010 $ 16,636,941 7.57% $ 16,581,860 $ (55,081) Added Precinct Commander/New Contract,New Methodology(Fixes Double Billing) Actual 2011 $ 16,687,516 0.30% $ 17,070,538 $ 383,022 Actual 2012 $ 17,053,167 2.19% $ 16,693,908 $ (359,259) PSB Credit of$97K.No Colas Actual 2013 $ 17,420,900 2.16% $ 17,175,721 $ (245,179) No Colas Actual 2014 $ 17,181,525 -1.37% $ 18,144,552 $ 963,027_County Estimate Plus Retro Pay for 2.5%COLA Actual 2015 $ 17,758,027 3.36% $ 18,896,608 $ 1,138,581 Includes addition of 2 Officers for$321,478. Does not include COLA, Actual 2016 $ 17,326,325 -2.43% $ 19,713,401 $ 2,387,076 COLA paid out of 2017,3 FTE vacancies Actual 2017 $ 18,889,880 9.02% $ 20,036,884 $ 1,147,004 COLA's for 2016 and 2017 paid out of 2017. Actual 2018 $ 20,051,063 6.15% $ 20,408,504 $ 357,441 New Methodology Actual 2019 $ 20,576,088— 2.62% $ 20,444,845 $ (131,243) Actual 2020 $ 21,068,041 2.39% $ 22,218,101 $ 1,150,060 Unusually low case%and large number of invertigative vacancies. Liability Projected 2021 $ 22,659,260 7.55% $ 23,354,146 $ 694,886 Several vacancies City Liability Projected 2022 $ 25,620,656 13.07% $ 25,333,601 $ - Large CBA settlement(additional steps,extra pay,etc.) $93,193 in vehicles.+2 FTE County Estimate 2023 $ 25,986,668 1.43% $ 27,151,157 $ - Too many unanswered questions and errors to use for 2024 budget City Budget 2024 $ 28,731,847 10.56% $ 28,731,847 - Annual growth of 6.13%applied twice to 2022 projection plus training center costs Annual Growth(18-22) 6.13% Budget+1- 5.8% Taken from estimates below. 2024 Vehicle Budget $ 870,000.00 15 dedicated vehicles Cost Additions Bodycams $ - Included Training Center $ 200,000 Only Firing Range Open in 2023. Training Center likely open In 2024 Budget Flan Mental Health CentE $ - No indication of costs for jurisdictions 1. Evaluate districts and call loads. Deputy for Homeless $ - Included 2. Evaluate units and shifts. Vehicles $ (203,851) Removes depreciated vehicle costs 2017-19.{Calculation from"Depreciation Estimate") 3. Identify new call drivers such as large retail or low-income housing Indirect escalation $ - County estimate uses 2-year old numbers CBA Impact $ - Included $ (3,851). County Estimates 2018 $ 19,458,385 2023LEBudget $ 27,151,157 2019 $ 20,576,06'9 5.7°% 2023 Vehicle Budget S 1,350,085 2020 $ 22,146,373 7,6% Total $ 28,501,242 2021 8 23,598,922 6.8% 2024 LE Budget $ 28,731,847 2022 $ 24,067,821 2-0% 2024 Vehicle Budget $ 870,000.00 2023 $ 25,986,668 8.0% Total $ 29,601,847 Avg Change 5.8% Change 3.9% 2024 Spokane Valley Emergency Management Contract Budget Forecast Emergency Mgmt. Under Budget) Year Costs Change City Budget (Over Budget) Notes Actual 2004 $ 60,868 $ 64,590 $ 3,722 Actual 2005 $ 82,059 34.81% $ 64,700 $ (17,359) Actual 2006 $ 71,338 -13.06% $ 72,397 $ 1,059 Actual 2007 $ 74,715 4.73% $ 88,090 $ 13,375 Actual _ 2008 $ 85,626 14.60% $ 92,000 $ 6,374 Actual 2009 $ 81,704 -4.58% $ 121,942 $ 40,238 - Actual 2010 $ 73,657 - -9.85% $ 101,402 $ 27,745 Actual 2011 $ 79,758 8.28% $ 90,233 $ 10,475 Actual 2012 $ 73,026 -8.44% $ 84,970 $ 11,944 Actual 2013 $ 84,630 15.89% $ 82,291 $ (2,339) Actual 2014 $ 81,769 -3.38% $ 81,398 $ (371) Actual 2015 $ 85,123 4.10% $ 84,892 $ (231) Actual 2016 $ 90,747 6.61% $ 90,558 $ (189) Actual 2017 $ 77,678 -14.40% $ 89,371 $ 11,693 Actual 2018 $ 78,556 1.13% $ 99,629 $ 21,073 Grant offset salary costs. Actual 2019 $ 74,859 -4.71% $ 105,687 $ 30,828 Grant offset and less lease costs for space. Actual 2020 $ 83,086 10.99% $ 100,000 $ 16,914 Facilities maintenance and accrued leave costs increased Preliminary Actual 2021 $ 52,698 -36.57% $ 100,000 $ 47,302 Deputy Director salary removed per Spokane City Liability Projected 2022 $ 90,156 71.08% $ 94,000 $ 3,844 Salary increased substantially due to grants expiring County Estimate 2023 $ 103,517 14.82% $ 90,000 $ (13,517) Decreased grant revenue City Budget 2024 $ 109,230 111111 $ 109,230 $ Annual Increase from 2018-2023 5.52% Budget+l_ 21.4% Consideration (Annual increase unreliable predictor of costs) Potential loss of additional grant revenue $ 0.02 Usage determined by Population-SV Pop%has begun trending upward(+$5,600 in costs) SV Usage(Population) 2018 18.86°6 2019 18.77% 2020 18.65% 2021 19.28% 2022 19.45% 2024 Spokane Valley Detention Services Contract Cost Forecast Under Detention Budget/ Services (Over Year Costs Change City Budget Budget) Notes Actual 2004 $ 384,782 $ 258,000 $ (126,782) Actual 2005 $ 430,485 11.88% $ 289,798 $ (140,687) Actual 2006 $ 658,809 53.04% $ 564,000 $ (94,809) Actual 2007 $ 677,670 2.86% $ 802,406 $ 124,736 Actual 2008 $ 845,693' 24.79% $ 667,000 $ (178,693) Actual 2009 $ 937,635 10.87% $ 682,400 $ (255,235) Actual 2010 $ 1,113,641 18.77% $ 900,000 $ (213,641) New Methodology Actual 2011 _$ 1,226,600 10.14% $ 837,661 $ (388,939) Actual 2012 $ 1,362,020 11.04% $ 1,333,131 $ (28,889) Actual 2013 $ 1,201,658 -11.77% $ 1,301,540 $ 99,882 Actual 2014 $ 1,168,024 -2.80% $ 1,501,222 $ 333,198 Usage dropped from 3.8%0 to 3.4% 13-14 Actual 2015 $ 1,213,502 3.89% $ 1,368,475 $ 154,973 Fewer Outside Agency Days,ADP Down to 3.2% Actual 2016 $ 1,440,396 18.70% $ 1,301,055 $ (139,341) Re-Open Geiger,ADP Rebound, Capital Imp Actual 2017 $ 1,302,667 -9.56% $ 1,389,039 $ 86,372 Actual 2018 $ 1,249,948 -4.05% $ 1,588,841 $ 338,893 ADP Decreased to 3.0% Actual 2019 $ 1,493,325 19.47% $ 1,395,580 $ (97,745) ADP increased to 3.5%. Actual 2020 $ 1,282,843 -14.09% $ 1,467,189 $ 184,346 3.0%ADP Actual 2021 $ 1,982,271 54.52% $ 1,500,000 $ (482,271) Blake Case greatly shifted ADP%to cities,4.9% Actual 2022 $ 1,667,692 -15.87% $ 1,975,507 $ 307,815 SV ADP 3.7% County Estimate 2023 $ 2,460,267 47.53%_$ 1,972,198 $ (488,069) Using ADP from 2021 at 4.9% City Budgeted 2024 $ 1,908,258 14.43% $ 1,908,258 2022 ADP(3.7%)X 2023 Budg Costs+3% 2017-22 Avg Change 4.9% Budget+1- -3.2% SV ADP Usage 2023 Projection Act Housing Costs-Total Countywide) Annual Increase Days %of Total 1st Qtr. 2067 2010 $ 30,023,386 8,751 3.7% Annualized 8268 2011 $ 30,960,511 3.1% 9,808 4.0% ADP% 3.24% 2012 $ 30,551,657 -1.3% 12,344 4.5% Projected$ $1,622,345 2013 $ 31,713,056 3.8% 11,604 3.8% 5 Yr Avg Days 9,459 2014 $ 34,093,040 7.5% 10,326 3.4% 5 Yr Avg% 3.6% 2015 $ 37,892,696 11.1% 9,960 3.2% 2016 $ 39,614,003 4.5% 11,765 3.6% Considerations: 2017 $ 42,419,330 7.1% 10,150 3.1% EHM staffing may return to normal 2018 $ 41,839,834 -1.4% 9,270 3.0% Work Crew staffing may return to normal 2019 $ 42,168,322 0.8% 10,707 3.5% Drug offense misdemeanors may kick in 2020 $ 42,792,385 1.5% 6,728 3.0% 2021 $ 40,343,997 -5.7% 11,285 4.9% 2022 $ 45,034,320 11.6% 9,303 3.7% 2023 Est $ 50,072,371 11.2% 8,268 3.2% 5 Yr Avg Increase 1.20% Note: 2021 actual costs$7M under budget-Covid restrictions Note: 2022 actual costs 53M under budget 2023 Spokane Valley Animal Control Contract Budget Forecast Under Animal Control Budget/ Year Costs Change City Budget (Over Budget) Notes Actual 2004 $ 375,137 $ 369,000 $ (6,137) Actual 2005 $ 372,491 -0.71% $ 402,295 $ 29,804 Actual 2006 $ 377,232 1.27% $ 433,484 $ 56,252 Actual 2007 $ 387,190 2.64% $ 444,008 $ 56,818 Actual 2008 $ 329,642 -14.86% $ 400,000 $ 70,358 Actual 2009 $ 322,570 -2.15% $ 333,575 $ 11,005 Actual 2010 $ 299,319 -7.21% $ 350,920 $ 51,601 Actual 2011 $ 318,165 6.30% $ 311,783 $ (6,382) Actual 2012 $ 319,382 0.38% $ 319,382 $ - Actual 2013 $ 343,877 7.67% $ 268,351 $ (75,526) Actual 2014 $ 287,081 -16.52% $ 287,081 $ - New Contract, Fixed Costs Actual 2015 $ 290,228 1.10% $ 291,923 $ 1,695 Fixed Capital, 1.3% CPI on operating Actual 2016 _ $ 291,209 0.34% $ 295,133 $ 3,924 Actual 2017 $ 293,425 0.76% $ 294,121 $ 696 .9% CPI Increase on operating only Actual 2018 $ 299,139 1.95% $ 299,636 $ 497 Actual 2019 $ 306,509 2.46% $ 350,000 $ 43,491 Actual 2020 $ 313,046 2.13% $ 350,000 $ 36,954 Actual 2021 $ 317,603 1.46% $ _ 350,000 $ 32,397 Actual 2022 $ 330,961 4.21% $ 330,000 $ (961) CPI Increase of 4.9% Actual 2023 $ 354,410 7.09% $ 350,000 $ (4,410) CPI Increase of 8.2% City Budgeted 2024 $ 369,881 4.37%, $ 369,881 CPI Increase of 5.0% 2018-23 Avg Change 3.4% Budget +1- 5.7% - New Methodology Started in 2014-Cost are Controlled, Operating costs not to increase more than CPI, Debt Service is fixed Capital is fixed at$45,000 per year 2024 Calculation 2023 Operating $ 309,410 5.0% Inflation $ 15,471 Capital $ 45,000 Total 2022 $ 369,881