03-022 CITY OF SPOKANE VALLEY
SPOKANE COUNTY,WASHINGTON
ORDINANCE NO.22
AN ORDINANCE OF THE CITY OF
SPOKANE VALLEY,WASHINGTON,
ESTABLISHING THE PROCUREMENT
PROCEDURE FOR ARCHITECTURAL AND
ENGINEERING SERVICES.
WHEREAS,the City is desirous of adopting a
procedure consistent with State law for the
procurement of architectural and engineering
services which is designed to encourage the
submission of statements of qualifications;and
WHEREAS,this procedure will aide the City
in the selection of architects and engineers for
various projects on the basis of competence
and qualifications.
NOW,THEREFORE the City Council of the
City of Spokane Valley,Washington,do ordain
as follows:
Section 1: Architectural andEngineering
Services.Annually,and in response to specific
projects or work, the City shalt encourage,
through notice published in a newspaper of +Federal Tax ID No. 91-0420030
general circulation, architectural and engineer-
ing firms to submit a statement of qualifications
and performance data which can be used to
select firms that provide services to the City. AFFIDAVIT OF PUBLICATION
The qualifications and data shall be maintained
in the office of the City Clerk and be available
for public inspection. STATE OF WASHINGTON
Section 2: Pr u
Procurement. County of Spokane, ss.
A. At least ten(14o)days prior to contracting for P
architectural or engineering services the City
shall publish a notice stating the specific
project or scope of work or announce generally Name: City of Spokane Valley Acct: C042365
the category or type of professional services
required.The notice shall contain the name and
address of a City representative who can
provide information and details an the Request P.Q.; Ordinance No. 22 No. Lines: 130
for Qualifications or Request For Proposal,
B. After the notice the City shall review the Total Cost: $ 113.20 Log No: SR5187
current statements of qualifications on file with
the City Clerk, as well as, the statements
submitted in response to the notice and shall
conduct discussions with one or more firms I, Jill Leong
li regarding anticipated concepts and the relative
i utility of a4ternative methods for furnishing the do solemnly swear that I am the Principal Clerk of the SPOKESMAN-
1 services, The city may request
interviews and presentations from firms.
REVIEW, a newspaper established and regularly published, once
C.The City shall select the most highly quali each day in the English language, in and of general circulation in the
fled firm to rovide the services based upon the City of Spokane, Spokane County, Washington; and in the City of
criteria set forth below and in the request The
evaluation criteria includes: Coeur d'Alene, Kootenai County, Idaho; that said newspaper has
(1 the ably of the firm #o provide the been so established and regularly published and has had said general
request services; circulation continuously for more than six (6) months prior to the 23rd
(2) the scope of work or methods to furnish
the services; day of July, 1941; that said newspaper is printed in an office
3 qualifications,experience and references;
4) performance under previous contracts maintained at its place of publication in the City of Spokane,
with the City;and
(5) such other information as deemed Washington;g - that said newspaper was approved and designated as a
relevant- legal newspaper by order of the Superior Court of the State of
After identification f the most highly quail-
fled firms.the City Washington for Spokane County on the 23rd day of July, 1941, and
City shall request a fee proposal
from the firm and thereafter proceed to negoti- that said order has not been revoked and is in full force and effect;
ate a contract at a price which is determined by
the clay to be fair and reasonable. In making that the notice attached hereto and which is a part of the proof of
this determination the City shall evaluate the
estimated value of tfie •services, the scope, publication, was published in said newspaper, one time(s), the
Complexity and nature of the request, if the
City is unable to negotiate a fair and reasona-
publication having been made once each time on the following dates:
ble price for services, negotiations shall be
terminated and another firm shall be selected in
accordance with the above process. March 22, 2003
D. When the parties have reached a fair and
reasonable price,the City Council shall review ,,the contract for approval. During the negotia-
tion process the selected firm shall not contact /'
any member of the City Council to discuss the
fee for services unless otherwise authorized. Subscribed and sworn to b r1,e me at the C( of Spokane, this 24
The City reserves the right to cancel any day of March, 2003
request for qualifications or proposals. The
request shall not be deemed an offer of .-
contract nor shall any firm be entitled to recover �'�VINWII1
any cost associated with preparing a response. ' �- lj]w
Section 3. Emergency_--arid-lienitatinn. •r�— . rlr.r �, ��1 Ali
Nothing contained herein shall limit or prevent ota Public in and for the State of Washin to SiO c�
the City from g �1S
rty procuring architectural or engi- I � N ��++
nearing services in the event of an emergency, / residing in Spokane County, Washington / ,•Qr �, Ilt
This ordinance shall be expressly limited to the 00 :fJ N QTA,R y ro l
professional services identified herein. i — * (y_ e
i
Section 4. Severability. If any section, 4 PUBLIC I/
sentence, clause or phrase of this Ordinance ��� rJ'�::� ( / s
should be held to be invalid or unconstitutional
by a court of competent jurisdiction, such ■ -F .:'..... ER 11 ,:• �
invalidity or unconstitutionality shall not affect 'r "
�91 WAS9 ��
the validity or constitutionality of any other �...,.....�-�,•'
section, sentence, clause or phrase of this 4th" t"""
Ordinance.
Section 5. Effective Date. This Ordinance
shall be in full force and effect on the official
date of incorporation provided publication of
this Ordinance or a summary thereof occurs in
the official newspaper of the City as provided
by taw,
Passed By the City Council of the City of
Spokane Valley on)anuary 14,2003.
/s/Mayor,Michael DeVloming
ATTEST:
/s/interim City Clerk,Ruth Muller SR5187 J
CITY OF SPOKANE VALLEY
SPOKANE COUNTY, WASHINGTON
ORDINANCE NO.22
AN ORDINANCE OF THE CITY OF SPOKANE VALLEY,WASHINGTON,
ESTABLISHING THE PROCUREMENT PROCEDURE FOR
ARCHITECTURAL AND ENGINEERING SERVICES.
WHEREAS, the City is desirous of adopting a procedure consistent with State
law for the procurement of architectural and engineering services which is designed to
encourage the submission of statements of qualifications; and
WHEREAS, this procedure will aide the City in the selection of architects and
engineers for various projects on the basis of competence and qualifications.
NOW, THEREFORE the City Council of the City of Spokane Valley,
Washington, do ordain as follows:
Section 1. Architectural and Engineering Services. Annually, and in response
to specific projects or work, the City shall encourage, through notice published in a
newspaper of general circulation, architectural and engineering firms to submit a
statement of qualifications and performance data which can be used to select firms that
provide services to the City. The qualifications and data shall be maintained in the office
of the City Clerk and be available for public inspection.
Section 2. Procurement.
A. At least ten (10) days prior to contracting for architectural or engineering
services the City shall publish a notice stating the specific project or scope of work or
announce generally the category or type of professional services required. The notice
shall contain the name and address of a City representative who can provide information
and details on the Request for Qualifications or Request For Proposal.
B. After the notice the City shall review the current statements of
qualifications on file with the City Clerk, as well as, the statements submitted in response
to the notice and shall conduct discussions with one or more firms regarding anticipated
concepts and the relative utility of alternative methods for furnishing the requested
services. The City may request interviews and presentations from firms.
C. The City shall select the most highly qualified firm to provide the services
based upon the criteria set forth below and in the request. The evaluation criteria
includes:
(1) the ability of the firm to provide the requested services;
P:lemail attachments\Ordinance No 22,architect-engr.procurement.doc 1
(2) the scope of work or methods to furnish the services;
(3) qualifications, experience and references;
(4) performance under previous contracts with the City; and
(5) such other information as deemed relevant.
After identification of the most highly qualified firm, the City shall request a fee
proposal from the firm and thereafter proceed to negotiate a contract at a price which is
determined by the City to be fair and reasonable. In making this determination the City
shall evaluate the estimated value of the services, the scope, complexity and nature of the
request. If the City is unable to negotiate a fair and reasonable price for services,
negotiations shall be terminated and another firm shall be selected in accordance with the
above process.
D. When the parties have reached a fair and reasonable price, the City
Council shall review the contract for approval. During the negotiation process the
selected firm shall not contact any member of the City Council to discuss the fee for
services unless otherwise authorized.
The City reserves the right to cancel any request for qualifications or proposals.
The request shall not be deemed an offer of contract nor shall any firm be entitled to
recover any cost associated with preparing a response.
Section 3. Emergency and Limitation. Nothing contained herein shall limit or
prevent the City from procuring architectural or engineering services in the event of an
emergency. This ordinance shall be expressly limited to the professional services
identified herein.
Section 4. Severability. If any section, sentence, clause or phrase of this
Ordinance should be held to be invalid or unconstitutional by a court of competent
jurisdiction, such invalidity or unconstitutionality shall not affect the validity or
constitutionality of any other section, sentence, clause or phrase of this Ordinance.
Section 5. Effective Date. This Ordinance shall be in full force and effect on
the official date of incorporation provided publication of this Ordinance or a summary
thereof occurs in the official newspaper of the City as provided by law.
Passed By the City Council of the City of Spokane Valley on January/� , 2003.
Mayor, Michael DeVlem' g
P:\email attachments\Ordinance No 22,architect-engr.procurement.doc 2
ATTEST:
_ At"
Interim City C erk, Ruth Muller
Approved As To Form: Aro . � g 7
I City y Stanle M. Schwartz
Date of Publication:
Effective Date: 14 L3f, ?on
P:\email attachments\Ordinance No 22,architect-engr.procurement.dac 3