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2023, 06-27 Formal meetingMINUTES City of Spokane Valley City Council Regular Meeting Formal Format Tuesday, June 27, 2023 Mayor Haley called the meeting to order at 6 p.m. The meeting was held in person by Council and staff in the Great Room at CenterPlace Regional Event Center, 2426 N Discovery Place, Spokane Valley, and also remotely via Zoom meeting. Attendance: Councilmembers Staff Pam Haley, Mayor John Hohman, City Manager Rod Higgins, Deputy Mayor Erik Lamb, Deputy City Manager Tim Hattenburg, Councilmember Chelsie Taylor, Finance Director Laura Padden, Councilmember Gloria Mantz, City Engineer Brandi Peetz, Councilmember Tony Beattie, Sr. Deputy City Attorney Ben Wick, Councilmember Bill Helbig, Community & PW Director Arne Woodard, Councilmember John Whitehead, Human Resources Director Mike Basinger, Economic Dev. Director Others in attendance: Dave Ellis, Police Chief Kelly Konkright, Attorney Emily Estes -Cross, Public Information Officer Matt Reeves, GIS Analyst Virginia Clough, Legislative Policy Coordinator Greg Bingarnan, IT Specialist Christine Bainbridge, Outgoing City Clerk Marci Patterson, Newly Appointed City Clerk INVOCATION: Pastor Steve Allan of Valley Real Life Church gave the invocation. PLEDGE OF ALLEGIANCE Council, staff and the audience stood for the Pledge of Allegiance. ROLL CALL City Clerk Patterson called the roll; all Councilmembers were present. APPROVAL OF AGENDA It was proved by Deputy Mayor Higgins, seconded and unanimously agreed to approve the agenda. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS n/a COUNCILMEMBER REPORTS Councilmember Peetz: spoke about some of the seminars she attended at the recent AWC (Association of Washington Cities) conference; said she went to a girl scouts ribbon cutting; mentioned some of the issues discussed at the Legislative priorities meeting; went to the Mulberry Market ribbon cutting, and attended an Indians baseball game. Councilmember Padden: said she attended the opening of the new library; went to Neighbor Days at Felts Field; to the 0' District Delegation Town Hall, to the Memorial Day at Pines Cemetery, and to the Chamber's Hand Shaking event; she also mentioned the homebuilders event for kids, and a development tracker on a home builder's website. Councilmember Hattenburg: said he also attended the Mulberry Market ribbon cutting, the Valley Library ribbon cutting, the AWC Conference, and gave some brief statistics on STA (Spokane Transit Authority). Councilmember Woodard: spoke of his recent heart attack and said that he is doing fabulous; and that prior to his heart attack, he attended the Memorial Day event at Pines Cemetery. Councilmember Wick: said he went to the East Valley School Carnival; the Liberty Lake Memorial Day Celebration; saw a show at the Summer Theater; mentioned the MRSC (Municipal Research and Services Council Meeting Minutes, Forma[: 06-27-2023 Page 1 of 4 Approved by Council: 07-11-2023 Center) meeting; gave an update on the State Transportation Budget; and discussed the seminars he attended at the AWC Conference; and said that he is the Chair of the AWC Large City Advisory Committee. Deputy Mayor Higgins: no report. MAYOR'S REPORT Mayor Haley reported that she also attended many of the already mentioned AWC seminars, and that the seminar concerning the artificial intelligence was very interesting. PROCLAMATIONS: n/a GENERAL PUBLIC COMMENT OPPORTUNITY: After Mayor Haley explained the process, she invited comments from the public. Ms. Barb Howard, Spokane Valley [via zoom] spoke about crime in her neighborhood, parking of trailers, and of the problems with the homeless; and said she will miss City Clerk Bainbridge. NEW BUSINESS: I . Consent Agenda: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion: I move to approve the Consent Agenda. a. Approval of Claim Vouchers on June 27, 2023, Request for Council Action Form: $4,553,082.65 b. Approval of Payroll for Pay Period Ending June 15, 2023: $545,933.19 c. Approval of Council Meeting Minutes of May 23, 2023 d. Approval of Council Meeting Minutes of May 30, 2023 c. Approval of Council Meeting Minutes of June 6, 2023 f. Approval of Council Meeting Minutes of June 13, 2023 It was moved by Deputy Mayor Higgins, seconded and unanimously agreed to approve the ConsentAgenda. 2. First Reading Ordinance 23-013 Federal Procurement Regulations — Chelsie Taylor After City Cleric Patterson read the Ordinance title, it was moved by Depuy) Mayor Higgins and seconded to tivaive the rules and adopt Ordinance 23-013 amending Title 3 of the Spokane Valley Municipal Code relating to federally funded proczrrerrrent threshold and procedures. After Finance Director Taylor gave a brief synopsis of the purpose of the ordinance Mayor Haley invited public comments. No comments were offered. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried 3. Motion Consideration Spokane County Interlocal Pictometr Imager — Matt Reeves It was moved by Deputy Mayor Higgins and seconded to approve the Interlocal Agreement between the City of Spokane Valley and Spokane County for hnagery License, and authorize the City Manager to finalize and execute the same. After GIS Analyst Reeves gave a brief synopsis of the purpose of the interlocal, Mayor Haley invited public comments. No comments were offered. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. 4. Motion Consideration: Community Development Block Grant CDBG John Hohman Erik Lamb Gloria Mantz It was proved by Deputy Mayor Higgins and seconded to defer status as an entitlement grantee and to participate as part of the Spokane County Urban Consortium for CDBG, HOME, and ESG funds only for federal fiscal years 2024, 2025, and 2026, subject to City Council approval of the Cooperation Agreement for Community Development Block Grant and Related Funds, and to send a re -certification letter to Spokane County in substantially the form as provided. City Engineer Mantz went through the PowerPoint giving a brief explanation of the background concerning our City's entitlement status, and explaining the options concerning the upcoming requalification deadline for the CDBG program; and said that staff recommends option 4: defer entitlement status and participate as part of the urban county consortium with Spokane County. There was Council discussion mostly concerning the risks associated with each option, and in particular option 4, and that the County would ultimately be in charge of the funds, and we have Council Meeting Minutes, Normal: 06-27-2023 Page 2 of 4 Approved by Council: 07-11-2023 nothing in writing confirming what the County may or may not do. Mr. Hohman confirmed that there are risks for option 4; that we could go our own direction or work in good faith with Spokane County to get a reasonable interlocal for the next three-year period. Mr. Flohman also brought attention to the motion in that the funds identified are only CDBG and ESG (Emergency Services Grant), as we are recommending the H.14AA (Homeless Housing and Assistance Act funds) not be a part of this agreement, and said staff will present an option for those funds at an upcoming Council meeting, Mayor Haley invited public comments; no comments were offered. Councilmember Hattenburg said that although he has concerns with the timing and the cost, he supports option 4, with Councilmember Wick stating that not all funds are going to homeless projects, some are going to sidewalk projects, and agreeing that option 4 is the best, to remain status quo to get us through the next three years. Mayor Haley added that she too supports option 4 and that time is on our side to negotiate terms for funds, as there are currently no details. Comments moved to the draft letter with ultimate Council consensus to go with the letter as written. Vote by acclamation: infavor: unanimous. Opposed: none. Motion car•ried. Mayor Haley called for a recess at 7:36 pan.; she reconvened the meeting at 7:44 p.m. [Councilmember Woodard left the meeting at 7:36 pan.] ADMINISTRATIVE REPORTS: S. Spokane CounjyJail U date — Mike S other Mr. Lamb introduced Spokane County Chief Executive Officer Scott Simmons, and Director of Law and Justice Mr. Mike Sparber. Mr. Sparber then went through his PowerPoint presentation explaining the current state of the jail's detention services; that the Geiger facility is aging and in disrepair; mentioned jail capacity; jail population by highest charge; forecast planning; some of the data on their book and release versus the daily population as well as historical trends; Law and Justice Center Conceptual Design, financials, and future detention facility sizing advantages. Council thanked Mr. Simmons and Mr. Sparber for their presentation. 6. Cit Hall -- Bill Helbig Director Helbig went over the highlights of the repairs for City Hall; mentioned that repairs are currently underway for the curved wall at the front of City Hall;,that phase 1 of Garco Construction's work includes documenting and designing work that needs to be completed to the chamber's radius wall, and ehamber's interior space; he said that several doors will also need to be repaired or replaced, and noted that the roof and attic also need repairs and that the work to secure the roofing for this coming winter is minimal and will be completed this fall; and that the full roof and attic work is anticipated for spring and summer of 2024. 7. Advance Agenda — Mayor Haley There were no suggested changes to the Advance Agenda. INFORMATION ONLY The (8) Fire Department Monthly Report, and the (9) Department Monthly Reports were for information only and were not reported or discussed. COUNCIL COMMENTS There were no further- Council comments CITY MANAGER COMMENTS Mr. Hohman reminded everyone that there is no meeting next week, July 4"; and that tonight is City Clerk Chris Bainbridge's last meeting; and he extended thanks to her for her 20 years of service. Council Meeting Minutes, Formal: 06-27-2023 Page 3 of 4 Approved by Council: 07-11-2023 It was moved by Depuly Mqyor Higgins, seconded and -ununimouslY agreed to a(jortrn. The meeling adjourned cit 8:3 0 pm. ATTEST: oll 4, Marci tterson, City Clerk Pam Haley, - alyor-') Council Meeting Minutes, Formah 06-27-2023 Approved by COL11161: 07-11-2023 Page 4 of 4 CICITY OF 3 CI P V11 10210 E Sprague Aventie * Spokane Valley WA 99206 Phone: (509) 720-5000 + Fax: (509) 720-5075 0 www,spokatievalleywa.gov Einail: cityliall(ospokarievalley,.t)i-g June 28, 2023 Mary Ku icy Chair, Spokane County Board of County Coniinissioners 1116 West Broadway Avenue Spokane, Washington 99260 RE: Cit), of SI-)okcine Vt-illej� re-cerlificalion as fi member ofthe ,'�I)okane Counly Ui-bcyn Consorthan, (CDBG, IIOME, E,�G) Dear Chair Kuney, The City of Spokane Valley ("City") hereby officially chooses to participate as a member of the Spokane County Urban Consortium for the federal fiscal years of 2024, 2025, 2026 for CDBG, HOME, and ESG funds. This recertification is, subject to negotiation and approval of the Cooperation Agreement for Community Development Block Grant and Related Funds ("Agreement") for the administration of CDGB, HOME, and ESG funds. We understand that the - Agreement must be submitted to HTJD by August 4, 2023, and the City desires to begin immediate negotiations to finalize the Agreement with terms that will benefit both parties given the value and benefit that the City's recertification will provide to Spokane County, other participating cities, and the region. Specifically, the City's ongoing participation will ensure that Spokane County, other participating cities, and the region will continue to receive the portion of HOME Investment Partnership Program ("HOME") funds attributable to Spokane Valley (approximately $400,000) and that Spokane County will continue to receive Emergency Services Grant Rinds (approximately $150,000). The region faces a critical need for services and infrastructure to house and provide assistance to low income and homeless individuals and these funds help serve that critical need. The City believes it is especially critical for these funds to continue to be used for such purposes by Spokane County while the regional homeless entity discussions continue to ensure no loss of use of the funds towards needs in those cities participating in the Spokane County Urban Consortium. To that end, the City's expectation is that Spokane County will. negotiate the Agreement in good faith to ensure that Spokane County continues to administer the CDBG, HOME, and ESG bands through the entirety of the three-year period identifiled. This is required by HUD, regardless of the recommendations of the regional homeless entity, Given the short -time period to finalize the Agreement, the City requests an immediate meeting with appropriate Spokane County officials and staff to discuss the terms of the Agreement related Page I of 2 to CDBG, HOME, and ESG funds. We are confident that collectively we can come to an agreen'ient that benefits the entire region before the deadline of August 4, 2023. We look forward to hearing from you and to the ongoing partnership with Spokane County as a meniber of the Spokane County Urban Consortium. Sincerely, Mayor Pam Haley Cc: Spokane County Board of County Commissioners Scott Simmons, Chief Executive Officer, Spokane County George Dahl, Housing and Come-nunity Development Administrator City of Airway Heights City of Cheney City of Deer Park City of Liberty Lake City of Medical Lake City of Millwood Town of Fairfield Town of Latah Town of Rockford Town of Spangle Town of Waverly Page 2 of 2