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23-134.00 Stantec Consulting: Maintenance Facility PlanningContract No. 23-134 AGREEMENT FOR PROFESSIONAL SERVICES Stantec Consulting Services, Inc. Maintenance Facility Planning THIS AGREEMENT is made by and between the City of Spokane Valley, a code City of the State of Washington, hereinafter "City" and Stantec Consulting Services, Inc., hereinafter "Consultant," jointly referred to as "Parties." IN CONSIDERATION of the terms and conditions contained herein, the Parties agree as follows: 1. Work to Be Performed. Consultant shall provide all labor, services, and material to satisfactorily complete the Scope of Work outlined in the letter dated July 10, 2023, attached as Exhibit A. A. Administration. The City Manager or designee shall administer and be the primary contact for Consultant. Prior to commencement of work, Consultant shall contact the City Manager or designee to review the Scope of Services, schedule, and date of completion. Upon notice from the City Manager or designee, Consultant shall commence work, perform the requested tasks in the Scope of Services, stop work, and promptly cure any failure in performance under this Agreement. B. Representations. City has relied upon the qualifications of Consultant in entering into this Agreement. By execution of this Agreement, Consultant represents it possesses the ability, skill, and resources necessary to perform the work and is familiar with all current laws, rules, and regulations which reasonably relate to the Scope of Services. No substitutions of agreed -upon personnel shall be made without the prior written consent of City. Consultant represents that the compensation as stated in paragraph 3 is adequate and sufficient for the timely provision of all professional services required to complete the Scope of Services under this Agreement. Consultant shall be responsible for the technical accuracy of its services and documents resulting therefrom, and City shall not be responsible for discovering deficiencies therein. Consultant shall correct such deficiencies without additional compensation except to the extent such action is directly attributable to deficiencies in City -furnished information. C. Standard of Care. Consultant shall exercise the degree of skill and diligence normally employed by professional consultants engaged in the same profession, and performing the same or similar services at the time such services are performed. D. Modifications. City may modify this Agreement and order changes in the work whenever necessary or advisable. Consultant shall accept modifications when ordered in writing by the City Manager or designee, so long as the additional work is within the scope of Consultant's area of practice. Compensation for such modifications or changes shall be as mutually agreed between the Parties. Consultant shall make such revisions in the work as are necessary to correct errors or omissions appearing therein when required to do so by City without additional compensation. 2. Term of Contract. This Agreement shall be in full force and effect upon execution and shall remain in effect until completion of all contractual requirements have been met as determined by City. Consultant Stantec Consulting Services, Inc. Page I of 8 Maintenance Facility Planning Contract No. 23-134 shall complete its work by March 31, 2024, unless the time for performance is extended in writing by the Parties. Either Party may terminate this Agreement for material breach after providing the other Party with at least 10 days' prior notice and an opportunity to cure the breach. City may, in addition, terminate this Agreement for any reason by 10 days' written notice to Consultant. In the event of termination without breach, City shall pay Consultant for all work previously authorized and satisfactorily performed prior to the termination date. 3. Compensation. City agrees to pay Consultant an agreed upon Time and Materials rate up to a maximum amount of $109,217 as full compensation for everything done under this Agreement, as presented, and set forth in Exhibit B, Fee Estimate. Consultant shall not perform any extra, further, or additional services for which it will request additional compensation from City without a prior written agreement for such services and payment therefore. 4. Payment. Consultant shall be paid monthly upon presentation of an invoice to City. Applications for payment shall be sent to the City Finance Department at the below -stated address. City reserves the right to withhold payment under this Agreement for that portion of the work (if any) which is determined in the reasonable judgment of the City Manager or designee to be noncompliant with the Scope of Services, City standards, City Code, and federal or state standards. 5. Notice. Notices other than applications for payment shall be given in writing as follows: TO THE CITY: Name: Marci Patterson, City Clerk Phone: (509) 720-5000 Address: 10210 East Sprague Avenue Spokane Valley, WA 99206 TO THE CONSULTANT: Name: Russ Connole Phone: (509) 934-5114 Address: 304 West Pacific Ave, Suite 360 Spokane, WA 99201 6. Applicable Laws and Standards. The Parties, in the performance of this Agreement, agree to comply with all applicable federal, state, and local laws and regulations. Consultant states that its designs, construction documents, and services shall conform to all federal, state, and local statutes and regulations. 7. Certification ReSardin2 Debarment, Suspension, and Other Responsibility Matters — Primary Covered Transactions. A. By executing this Agreement, the Consultant certifies to the best of its knowledge and belief that it and its principals: 1. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency; 2. Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; Stantee Consulting Services, Inc. Page 2 of 8 Maintenance Facility Planning Contract No. 23-134 3. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state, or local) with commission of any of the offenses enumerated in paragraph (A)(2) of this certification; and 4. Have not within a three-year period preceding this application/proposal had one or more public transactions (federal, state, or local) terminated for cause or default. B. Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this Agreement. 8. Relationship of the Parties. It is understood and agreed that Consultant shall be an independent contractor and not the agent or employee of City, that City is interested in only the results to be achieved, and that the right to control the particular manner, method, and means in which the services are performed is solely within the discretion of Consultant. Any and all employees who provide services to City under this Agreement shall be deemed employees solely of Consultant. The Consultant shall be solely responsible for the conduct and actions of all its employees under this Agreement and any liability that may attach thereto. 9. Ownership of Documents. All drawings, plans, specifications, and other related documents prepared by Consultant under this Agreement are and shall be the property of City, and may be subject to disclosure pursuant to chapter 42.56 RCW or other applicable public record laws. The written, graphic, mapped, photographic, or visual documents prepared by Consultant under this Agreement shall, unless otherwise provided, be deemed the property of City. City shall be permitted to retain these documents, including reproducible camera-ready originals of reports, reproduction quality mylars of maps, and copies in the form of computer files, for the City's use. City shall have unrestricted authority to publish, disclose, distribute, and otherwise use, in whole or in part, any reports, data, drawings, images, or other material prepared under this Agreement, provided that Consultant shall have no liability for the use of Consultant's work product outside of the scope of its intended purpose. 10. Records. The City or State Auditor or any of their representatives shall have full access to and the right to examine during normal business hours all of Consultant's records with respect to all matters covered in this Agreement. Such representatives shall be permitted to audit, examine, make excerpts or transcripts from such records, and to make audits of all contracts, invoices, materials, payrolls, and record of matters covered by this Agreement for a period of three years from the date final payment is made hereunder. 11. Insurance. Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by Consultant, its agents, representatives, employees, or subcontractors. A. Minimum Scope of Insurance. Consultant's required insurance shall be of the types and coverages as stated below: 1. Automobile liability insurance covering all owned, non -owned, hired, and leased vehicles. Coverage shall be at least as broad as Insurance Services Office (ISO) form CA 0001. 2. Commercial general liability insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, stop -gap independent Stantec Consulting Services, Inc. Page 3 of 8 Maintenance Facility Planning Contract No. 23-134 contractors and personal injury, and advertising injury. City shall be named as an additional insured under Consultant's commercial general liability insurance policy with respect to the work performed for the City using an additional insured endorsement at least as broad as ISO CG 20 26. 3. Workers' compensation coverage as required by the industrial insurance laws of the State of Washington. 4. Professional liability insurance appropriate to Consultant's profession. B. Minimum Amounts of Insurance. Consultant shall maintain the following insurance limits: 1. Automobile liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. 2. Commercial general liability insurance shall be written with limits no less than $2,000,000 each occurrence, and $2,000,000 general aggregate. 3. Professional liability insurance shall be written with limits no less than $2,000,000 per claim and $2,000,000 policy aggregate limit. C. Other Insurance Provisions. The Consultant's policies are to contain, or be endorsed to contain, the following provisions for automobile liability and commercial general liability insurance: 1. Consultant's insurance coverage shall be primary insurance with respect to the City. Any insurance, self-insurance, or self -insured pool coverage maintained by City shall be in excess of Consultant's insurance and shall not contribute with it. 2. Consultant shall provide City and all additional insured for this work with written notice of any policy cancellation within two business days of their receipt of such notice. 3. If Consultant maintains higher insurance limits than the minimums shown above, City shall be insured for the full available limits of commercial general and excess or umbrella liability maintained by Consultant, irrespective of whether such limits maintained by Consultant are greater than those required by this Agreement or whether any certificate of insurance furnished to the City evidences limits of liability lower than those maintained by Consultant. 4. Failure on the part of Consultant to maintain the insurance as required shall constitute a material breach of the Agreement, upon which the City may, after giving at least five business days' notice to Consultant to correct the breach, immediately terminate the Agreement, or at its sole discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to City on demand, or at the sole discretion of the City, offset against funds due Consultant from the City. D. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A: VII. Stantec Consulting Services, Inc. Page 4 of 8 Maintenance Facility Planning Contract No. 23-134 E. Evidence of Coverage. As evidence of the insurance coverages required by this Agreement, Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Agreement before commencement of the work. The Insurance Certificates are attached as Exhibit C. 12. Indemnification and Hold Harmless. Consultant shall, at its sole expense, defend, indemnify, and hold harmless City and its officers, agents, and employees, from any and all claims, actions, suits, liability, loss, costs, attorney's fees, costs of litigation, expenses, injuries, and damages of any nature whatsoever relating to or arising out of the wrongful or negligent acts, errors, or omissions in the services provided by Consultant, Consultant's agents, subcontractors, subconsultants, and employees to the fullest extent permitted by law, subject only to the limitations provided below. However, should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, and volunteers, the Consultant's liability, including the duty and cost to defend, hereunder shall be only to the extent of the Consultant's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultant's waiver of immunity under Industrial Insurance, Title 51, RCW, solely for the purpose of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 13. Waiver. No officer, employee, agent, or other individual acting on behalf of either Party has the power, right, or authority to waive any of the conditions or provisions of this Agreement. A waiver in one instance shall not be held to be a waiver of any other subsequent breach or nonperformance. All remedies afforded in this Agreement or by law shall be taken and construed as cumulative and in addition to every other remedy provided herein or by law. Failure of either Party to enforce at any time any of the provisions of this Agreement or to require at any time performance by the other Party of any provision hereof shall in no way be construed to be a waiver of such provisions nor shall it affect the validity of this Agreement or any part thereof. 14. Assignment and Delegation. Neither Party shall assign, transfer, or delegate any or all of the responsibilities of this Agreement or the benefits received hereunder without prior written consent of the other Party. 15. Subcontracts. Except as otherwise provided herein, Consultant shall not enter into subcontracts for any of the work contemplated under this Agreement without obtaining prior written approval of City. 16. Confidentiality. Consultant may, from time -to -time, receive information which is deemed by City to be confidential. Consultant shall not disclose such information without the prior express written consent of City or upon order of a court of competent jurisdiction. 17. Jurisdiction and Venue. This Agreement is entered into in Spokane County, Washington. Disputes between City and Consultant shall be resolved in the Superior Court of the State of Washington in Spokane County. Notwithstanding the foregoing, Consultant agrees that it may, at City's request, be joined as a party in any arbitration proceeding between City and any third party that includes a claim or claims that arise out of, or that are related to Consultant's services under this Agreement. Consultant further agrees that the Arbitrator(s)' decision therein shall be final and binding on Consultant and that judgment may be Stantec Consulting Services, Inc. Page 5 of 8 Maintenance Facility Planning Contract No. 23-134 entered upon it in any court having jurisdiction thereof. 18. Cost and Attorney's Fees. The prevailing party in any litigation or arbitration arising out of this Agreement shall be entitled to its attorney's fees and costs of such litigation (including expert witness fees). 19. Entire Agreement. This written Agreement constitutes the entire and complete agreement between the Parties and supersedes any prior oral or written agreements. This Agreement may not be changed, modified, or altered except in writing signed by the Parties hereto. 20. Anti -kickback. No officer or employee of City, having the power or duty to perform an official act or action related to this Agreement shall have or acquire any interest in this Agreement, or have solicited, accepted, or granted a present or future gift, favor, service, or other thing of value from any person with an interest in this Agreement. 21. Business Registration. Consultant shall register with the City as a business prior to commencement of work under this Agreement if it has not already done so. 22. Assurance of Compliance with Applicable Federal Law. During the performance of this Agreement, the Consultant, for itself, its assignees, and successors in interest agrees as follows: A. Compliance with Regulations. Consultant shall comply with the federal laws set forth in subsection G, below ("Pertinent Non -Discrimination Authorities") relative to non-discrimination in federally -assisted programs as adopted or amended from time -to -time, which are herein incorporated by reference and made a part of this Agreement. B. Non-discrimination. Consultant, with regard to the work performed by it during this Agreement, shall not discriminate on the grounds of race, color, or national origin in the selection and retention of subcontractors, including procurements of materials and leases of equipment. Consultant shall not participate directly or indirectly in the discrimination prohibited by the Acts and the Regulations, including employment practices when the contract covers any activity, project, or program set forth in Appendix B of 49 CFR Part 21. C. Solicitations for Subcontracts, Including Procurements of Materials and Equipment. In all solicitations, either by competitive bidding, or negotiation made by Consultant for work to be performed under a subcontract, including procurements of materials, or leases of equipment, each potential subcontractor or supplier shall be notified by Consultant of Consultants' obligations under this Agreement and the Acts and the Regulations relative to non-discrimination on the grounds of race, color, or national origin. D. Information and Reports. Consultant shall provide all information and reports required by the Acts, the regulations, and directives issued pursuant thereto, and shall permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the City or the WSDOT to be pertinent to ascertain compliance with such Acts, regulations, and instructions. Where any information required of Consultant is in the exclusive possession of another who fails or refuses to furnish the information, Consultant shall so certify to the City or the WSDOT, as appropriate, and shall set forth what efforts it has made to obtain the information. Stantec Consulting Services, Inc. Page 6 of 8 Maintenance Facility Planning Contract No. 23-134 E. Sanctions for Noncompliance. In the event of a Consultant's noncompliance with the non- discrimination provisions of this Agreement, the City will impose such contract sanctions as it or the WSDOT may determine to be appropriate, including, but not limited to: 1. Withholding payments to Consultant under the Agreement until Consultant complies; and/or 2. Cancelling, terminating, or suspending the Agreement, in whole or in part. F. Incorporation of Provisions. Consultant shall include the provisions of paragraphs of these Contract Clauses in every subcontract, including procurements of materials and leases of equipment, unless exempt by the Acts, regulations and directives issued pursuant thereto. Consultant shall take action with respect to any subcontract or procurement as the City or the WSDOT may direct as a means of enforcing such provisions, including sanctions for noncompliance. Provided, that if Consultant becomes involved in, or is threatened with litigation by a subcontractor or supplier because of such direction, Consultant may request that the City enter into any litigation to protect the interests of the City. In addition, Consultant may request the United States to enter into the litigation to protect the interests of the United States. G. Pertinent Non -Discrimination Authorities: During the performance of this Agreement, the Consultant agrees to comply with the following non-discrimination statutes and authorities; including but not limited to: Title VI of the Civil Rights Act of 1964 (42 U.S.C. §2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin); and 49 CFR Part 21; and 49 Part 26; The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. §4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal -aid programs and projects); Federal -Aid Highway Act of 1973, (23 U.S.C. §324 et seq.), (prohibits discrimination on the basis of sex); Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. §794 et seq.), as amended, (prohibits discrimination on the basis of disability); and 49 CFR Part 27; The Age Discrimination Act of 1975, as amended, (42 U.S.C. §6101 et seq.), (prohibits discrimination on the basis of age); Airport and Airway Improvement Act of 1982, (49 U.S.C. §471, Section 47123), as amended, (prohibits discrimination based on race, creed, color, national origin, or sex); The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs or activities" to include all of the programs or activities of the Federal - aid recipients, sub -recipients and contractors, whether such programs or activities are Federally funded or not); Stantec Consulting Services, Inc. Page 7 of 8 Maintenance Facility Planning Contract No. 23-134 Titles II and III of the Americans with Disabilities Act, which prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. §§ 12131- 12189) as implemented by Department of Transportation regulations at 49 C.F.R. parts 37 and 38; The Federal Aviation Administration's Non-discrimination statute (49 U.S.C. §47123) (prohibits discrimination on the basis of race, color, national origin, and sex); Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low -Income Populations, which ensures Non-discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations; Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of Limited English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure that LEP persons have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100); and Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 U.S.C. § 1681 et seq.). 23. Severability. If any section, sentence, clause, or phrase of this Agreement should be held to be invalid for any reason by a court of competent jurisdiction, such invalidity shall not affect the validity of any other section, sentence, clause, or phrase of this Agreement. 24. Exhibits. Exhibits attached and incorporated into this Agreement are: A. Scope of Work (Letter Dated July 10, 2023) B. Fee Estimate C. Insurance Certificates I The Parties have executed this Agreement this day of l , 2073. CITY OF SPOKANE VALLEY V,a, Adll IWIaV John Ho an, City Ma er 0 APPROVED AS TO FORM: �WNI 0A C�.,_ Consultant: Digitally signed by Connole, Connole, Russell Russell Date: 2023.07.17 13:48:35-07'00' By: Its: Authorized Representative Stantec Consulting Services, Inc. Page 8 of 8 Maintenance Facility Planning Exhibit A Stantec Consulting Services, Inc. Contract 23-1 34 304 W. Pacific Avenue, Suite 360 ® Stantec Spokane, WA99201 Scope of Work July 10, 2023 File: File Number Attention: Bill Helbig, PE Community and & Public Works Director City of Spokane Valley 10210 E. Sprague Ave Spokane Valley, WA 99206 Dear Mr. Helbig, Reference: City of Spokane Valley Maintenance Facility Planning - Scope of Work Stantec's team is committed to providing design and coordination services specific to public works vehicle operations and maintenance facilities. Our team focuses on providing efficient site and conceptual layouts to achieve functional and operational designs for staff and vehicles. Stantec's team collaborates with the key stakeholders to understand the specific needs and works closely with the client to address the project - specific goals. Scope of Work - Basic Services WBS 1.0 - Programming Programming Questionnaires, Interviews, and Data Collection A. Project kick-off meeting. Stantec will hold a virtual project kick-off meeting with the City and Stantec teams. At this 1-hour meeting we'll review the project plan and discuss Stantec and City primary contacts, contact methods, review the scope of work, programming goals and schedule, design charrette goals and schedule, task deliverables and overall project schedule. Stantec will prepare a kick-off meeting agenda and meeting summary. B. Develop and distribute programming questionnaires either by email or electronic survey link which will be completed by the Client and key stakeholders and are used to encourage initial dialog about the project. C. Conduct on -site programming interviews with key stakeholders to identify functional needs, goals, and objectives for the project. D. Tour Owner's existing facilities to gain an understanding of current operations, conditions, and challenges. E. Tour Spokane County Craig Road Regional Maintenance Facility. F. Identify Owner's general goals for offices, restrooms, lunchrooms, locker areas, vehicle repair bays and associated shops, specialty shops, material storage areas, yard storage areas, vehicle storage areas, and employee/visitor parking. July 10, 2023 Bill Helbig, PE Community and & Public Works Director Page 2 of 7 Reference: City of Spokane Valley Maintenance Facility Planning - Scope of Work Owner to provide organization chart(s), existing facility plans, vehicle/fleet information such as vehicle type, make and model, wheelbase(s), fuel type, and monthly/annual bulk fluid throughput. Programming Report Provide a report that documents the programming process and outlines key planning criteria for the City of Spokane Valley Maintenance Facility. The report will be distributed to the Owner, key stakeholders, and Design Team for review. The report will include, but is not limited to, the following sections: • Project Overview — 1 to 2 page introductory narrative about the project background, location, goals and objectives. • Space Needs Program - A quantitative schedule which captures each user group's key needs such as offices, lockers, conference rooms, number of bays, and shops based on input from questionnaires and interviews with stakeholders. Participate in one meeting with City to review City's review comments on Draft Programming Report Deliverables • Draft Programming Report in MS Word or pdf format. • Final Programming Report (in pdf format) which addressed one round of owner and design team review comments WBS 2.0 - Conceptual Site Layout Concept Site Layouts Based on the Programming Report, Stantec will develop two (2) initial alternatives for site configuration and conceptual site layouts for the City of Spokane Valley Maintenance Facility. Proposed alternatives will meet the objectives established in the previous task. During this process, the alternatives will be reviewed with the Owner and key stakeholders. Based on review comments, both alternatives will be refined and presented for review by the City. Stantec will update the alternatives based on City comments and prepare the alternatives to be presented within the project report. Site issues addressed are anticipated to include • Developing circulation patterns for vehicles, materials and personnel that will provide the most efficient, cost effective, and safest maintenance operation. • Developing ingress and egress routes, which maximize safety and security and minimize vehicular and pedestrian conflict on and off the site. • Establishing site area general site layouts, including general locations and sizes of administration, operations, and maintenance facilities, as well as employee, delivery, and visitor parking. • Two Conceptual Site Layout Alternatives in Revit, Civil 3D, and InfoWorks July 10, 2023 Bill Helbig, PE Community and & Public Works Director Page 3 of 7 Reference: City of Spokane Valley Maintenance Facility Planning - Scope of Work Deliverables • Two (2) Draft Alternate Site Concepts • Two (2) Final Alternate Site Concepts WBS 3.0 - Cost Estimate Estimated Facility Cost Stantec will develop a planning level estimated facility cost for the alternatives as one planning level cost estimate based on similar facility types and sizes. Cost will include a planning level cost estimate summarized for the following items: • Site Improvements • Buildings • Utilities • Geotech • Survey WBS 4.0 - Project Report and Renderings Project Report Stantec will provide a project report that documents the programming summary and two alternative conceptual site layouts. The report will be distributed to the Owner, key stakeholders, and Design Team for review. The City will have the opportunity to review and comment on the draft report. The City's comments will be addressed and Stantec will develop a final Project Report. The report will include the following sections: • Programming Summary • Two Preferred Conceptual Site Layout Alternatives in Revit, Civil 3D, and InfoWorks • Planning Level Cost Estimate (one estimate only) • Next Steps Summary Renderings Based on the Programming Report and Conceptual Site Layouts, Stantec will develop two (2) alternative exterior renderings of the site configuration and office and maintenance facility buildings. The renderings will be distributed to the Owner, key stakeholders, and Design Team for review. ")e<ign v, m,^-,; ,,av in mina July 10, 2023 Bill Helbig, PE Community and & Public Works Director Page 4 of 7 Reference: City of Spokane Valley Maintenance Facility Planning - Scope of Work The City will have the opportunity to review and comment on the draft renderings. The City's comments will be addressed and Stantec will develop final renderings that will be presented to the City Council. The renderings will include the following information: • Two Preferred Rendering Alternatives in Revit and Lumion Deliverables • Draft Project Report • Two (2) Draft Alternate Site Concept Renderings (One per Site Concept) in Revit, Lumion, and Photoshop • Final Project Report • Two (2) Final Alternate Site Concept Renderings (One per Site Concept) in Revit, Lumion, and Photoshop WBS 5.0 - Project Management This proposal is the project management plan for the project. The project schedule will be updated monthly at the monthly client meetings. We will identify tasks that have been completed as well as upcoming tasks, logistics, and key meeting dates. Monthly meetings with the City stakeholder team will provide continuous updates on the project and facilitate key decisions have enough preparation time. During the earlier phases of the project while the team is gathering information, these meetings may require more time, frequency, and a larger cross-section of ownership and stakeholder staff, depending upon specific topic. As the project progresses into documentation, these meetings may be shorter touch -base type meetings to answer questions and gain City input. These meetings will be held virtually. Our cloud -based SharePoint project site will host all meeting minutes, project schedule, and milestone deliverable record copies. The Stantec Project Manager and lead engineer will provide an in -person final report to the City of Spokane Valley City Council. Deliverables • Project team meetings and meeting notes • Monthly Invoices and project status reports • Project schedule and updates • In -person final report to the City of Spokane Valley City Council Design comrnunity in nn ncl July 10, 2023 Bill Helbig, PE Community and & Public Works Director Page 5 of 7 Reference: City of Spokane Valley Maintenance Facility Planning - Scope of Work Schedule Proposed Schedule: (may be updated depending on progress and review schedules) TASK 1 - Programming Project Kickoff 1 weeks from NTP Distribution of Questionnaires to City 2 weeks from NTP On -site Programming Interviews with City Staff Tour of Existing Facilities and Fleet 3 weeks from NTP Draft Programming document 4-5 weeks from NTP City Review Draft Programming document 6-8 weeks from NTP Update Final Programming document 9-10 weeks from NTP TASK 2 — Conceptual Site Layout Develop Two Alternative Concept Layouts 11-13 weeks from NTP City Review Two Alternative Concept Layouts 14-15 weeks from NTP Develop Two Final Conceptual Layouts 16-17 weeks from NTP TASK 3 — Cost Estimate Develop Planning Level Cost Estimate for the Alternative Conceptual Layout 18-19 weeks from NTP TASK 4 — Project Report and Renderings Project Report 20-23 weeks from NTP Rendering Prep —Adding Envelope Design Details 23-24 weeks from NTP Two Alternative Site and Building Renderings - Draft 25-26 weeks from NTP Two Alternative Site and Building Renderings - Final 27-28 weeks from NTP Task 5 - Project Management Duration of Project Project Management Duration of Project Project Team Meetings Duration of Project City Council Presentation February 2024 '�csic,r � �n n ,-�'t,, ,•7 r,�ind July 10, 2023 Bill Helbig, PE Community and & Public Works Director Page 6 of 7 Reference: City of Spokane Valley Maintenance Facility Planning - Scope of Work Assumptions Below is a list of assumptions Stantec's Industrial team has assumed for this project. Changes to these Assumptions may affect Stantec's Scope of Work and Fee proposal. • Design tasks are scheduled August 2023 through February 2024 • Programming meeting and tour of City existing facilities will take place in -person over one (1) day • Stantec will review and respond to one round of City comments on the Draft Reports, as identified above. Additional comments received after issuance of Final Reports will require a change order. • Conceptual site layouts and the alternative conceptual site layout will be in Revit, Civil 3D and InfoWorks • Renderings will be in Revit and Lumion • Client review times will be two weeks • All monthly meetings will be remote on Microsoft Teams • Deliverables will be provided in PDF format • Any items not specifically noted within the scope of services will require a change order • Stantec will not be liable for anything related to present and past reclamation of the site • Review of land reclamation on facility property and any reclamation -based impacts to site design and layout Exclusions The following list of Exclusions is not included in the Scope of Work and Fee Proposal prepared by Stantec's Industrial team. Some Exclusions may be considered and negotiated for an additional fee. • Existing equipment inventory • Architectural and engineering design plans • Interior design renderings • Site and building signage • Signing and stamping drawings and specifications to be used for bidding and construction • Detailed buildings conditions assessment for Architecture, Structural, Mechanical, Electrical, Plumbing, and Security and Data systems • Building systems and industrial equipment testing and commissioning • Detailed building design for Architecture, Structural, Mechanical, Electrical, and Plumbing systems. • Life cycle cost analysis • LEED design or assistance (including ENVISION) as this effort will not be impacted by Industrial Equipment • Energy modelling will be performed by other project team members or a third party • Building code analysis • Detailed cost analysis • Stantec will not be liable for anything related to present and past reclamation of the site • Permitting costs will be excluded from the cost estimate • Survey r mind July 10, 2023 Bill Helbig, PE Community and & Public Works Director Page 7 of 7 Reference: City of Spokane Valley Maintenance Facility Planning - Scope of Work • Geotech • Environmental Assessment Needs from Owner Below is a list of Stantec's Industrial team needs from the Owner. Additional documents may be requested as needed. • Site location maps and existing site documentation • Organization chart(s) • Existing and future staff numbers • Existing maintenance site and building drawings (if available) • Typical quantity and type of stored materials, including those materials utilized for winter season • Existing and future vehicle/fleet information such as; number of vehicles, vehicle type, make and model, wheelbase(s), fuel type Fee Proposal Stantec's fee proposal, including labor and expenses, is $109,217, billed at time and materials, not to exceed without prior authorization. We look forward to working with the City of Spokane Valley on this exciting project Regards, Stantec Consulting Services, Inc. Russ Connole Senior Project Manager Phone: 509-934-5114 russell.connole@stantec.com Agreement c. Zak Sargent, PE, Peng Jared Weismantel, RA, CDT Ben Strehlow, Industrial Facilities Designer _yi n _, orir t ���nci It M Cc m ch O «� c-4 a +� o x La w = OLL CU Ff' ACORO® CERTIFICATE OF LIABILITY INSURANCE L� 10/1/2023 DATE (MM/DDNYYY) 7/17/2023 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Lockton Companies 444 W. 47th Street, Suite 900 Kansas City MO 64112-1906 (816)960-9000 CONTACT PHONE FAX Ex ac No E-MAIL ADDRESS: keasu@lockton.com INSURERS AFFORDING COVERAGE NAIC # INSURER A: Berkshire Hathaway Specialty Insurance Company 22276 INSURED STANTEC CONSULTING SERVICES INC. 1414100 410 17TH STREET INSURER B : AIG Specialty Insurance Company 26883 INSURER C : SUITE 1400 DENVER CO 80202-4427 INSURER D : INSURER E : INSURER F : COVERAGES *N CERTIFICATE NUMBER: 197AA341 RFVISInN NIIII X7CYYYYY THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. 1�TR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER MM DDPOLICY/YYYY MM/DD1YYYY LIMITS COMMERCIAL GENERAL LIABILITY CLAIMS -MADE OCCUR NOT APPLICABLE EACH OCCURRENCE $ XXXXXXX DAMAGE TO RENTED PREMISES Ea occurrence $ XXXXXXX MED EXP (Any one person) $ XXXXXXX PERSONAL & ADV INJURY $ XXXXXXX AGGREGATE LIMIT APPLIES PER: POLICY ❑ PRO- ❑ JECT LOC GENERAL AGGREGATE $ XXXXXXX GEN'L PRODUCTS -COMP/OPAGG $ XXX)OOCX $ OTHER: AUTOMOBILE LIABILITY NOTAPPLICABLE COMBINED SINGLE LIMIT Ea accident $ XXXXXXX BODILY INJURY (Per person) $ XXXXXXX ANY AUTO BODILY INJURY Per accident) $ XXXy,yM OWNED SCHEDULED AUTOS ONLY AUTOS HIRED NON -OWNED AUTOS ONLY AUTOS ONLY PROPERTY DAMAGE Per accident $XXXXXXX $ XXXXXXX UMBRELLA LIAB HCLAIMS-MADE OCCUR NOT APPLICABLE EACH OCCURRENCE $ XXXXXXX AGGREGATE $ Xxx°Xxx EXCESS LIAB DED RETENTION $ $ XXXXXXX WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y / N ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? ❑ N / A NOT APPLICABLE PER OTH- STATUTE ER E.L. EACH ACCIDENT $ XXXXXXX E.L. DISEASE - EA EMPLOYEE $ XXXXXXX (Mandatory In NH) If yes, describe under E.L. DISEASE - POLICY LIMIT $ }{XYMXX DESCRIPTION OF OPERATIONS below A Professional Liab N N 47-EPP-308810 10/1/2022 10/1/2023 $3,000,000 PER CLAIM/AGG A NO RETROACTIVE DATE INCLUSIVE OF COSTS g I Contractors Pollution Liab CP08085428 10/1/2021 10/1/2023 $3,000,000 PER LOSS/AGG DESCRIPTION OF OPERATIONS I LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) CLIENT PROJECT #: CONTRACT NO.23-134. PROJECT NAME: MAINTENANCE FACILITY PLANNING. VCR I It-I<.N I C nUl-UCR GANL:tLLA I IUN 19744341 CITY OF SPOKANE VALLEY, WA 10210 EAST SPRAGUE AVENUE SPOKANE VALLEY WA 99206 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED ©198802015 ACORD CORPORATION. All riahts reservari ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD ACORU® CERTIFICATE OF LIABILITY INSURANCE 5/1/2024 DATE(MM/DD/YYYY) 7/17/2023 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Lockton Companies CONTACT NAME: 444 W. 47th Street, Suite 900 Kansas City MO 64112-1906 (816) 960-9000 PHONE FAX X AIC No E-MAIL ADDRESS: kcasu@lockton.com INSURERS AFFORDING COVERAGE NAIC # INSURER A: Travelers Property Casualty Company of America 25674 INSURED STANTEC CONSULTING SERVICES INC. 1415077 410 17TH STREET INSURER B : Berkshire Hathaway Specialty Insurance Company 22276 INSURER C : INSURER D : SUITE 1400 DENVER CO 80202-4427 INSURER E INSURER F : COVERAGES *N CERTIFICATE NUMBER: 19744167 REVISION NUMBER: XXXXXXX THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER POLICY EFF MM/DD/YYYY POLICY EXP MM/DD/YYYY LIMITS B X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE N OCCUR CONTRACTUAL/CROSS Y N 47 - GLO-307584 5/1/2023 5/1/2024 EACH OCCURRENCE $ 2,000,000 DAMAGE TO RENTED PREMISES Ea occurrence $ 11 0001 000 X MED EXP (Any one person) $ 25,000 X XCU COVERED PERSONAL & ADV INJURY $ 21000,000 GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO- �X ECT Fx LOC OTHER: GENERAL AGGREGATE $ 4,000,000 PRODUCTS - COMP/OP AGG $ 2,000,000 $ A A AUTOMOBILE LIABILITY ANY AUTO OWNED SCHEDULED AUTOS ONLY AUTOS HIRED NON -OWNED AUTOS ONLY AUTOS ONLY N N TC2J - CAP - 8EO86819 (AOS) TJ - BAP - 8E086820 5/1/2023 5/1/2023 5/1/2024 5/1/2024 COMBINED SINGLE LIMIT Ea accident $ 1000 000 X BODILY INJURY (Per person) $ XXXXXXX BODILY INJURY (Per accident) $ XXXXXXX _ PROPERTY DAMAGE Per accident $XXXXXXX $XXXXXXX B X UMBRELLA LIAB EXCESS LIAB X I OCCUR CLAIMS -MADE N N 47 - UMO-307585 5/1/2023 5/1/2024 EACH OCCURRENCE $ 5,000,000 AGGREGATE $ 5,000,000 DED I I RETENTION $ $ XxxxxXX A A A WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y / N ANY PROPRIETOR/PARTNER/EXECUTIVE R/PXCLUD /EXECUTIVE ❑ OFFICER/MEMBER EXCLUDED? N (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below N / A N UB - 3P635310 AOS) UB - 3P533004 (MA, WI EXCEPT FOR OH ND WA WY 5/1/2023 5/1/2023 5/1/2023 5/1/2024 5/1/2024 PER OTH- X STATUTE ER E.L. EACH ACCIDENT $ I OOO OOO E.L. DISEASE - EA EMPLOYEE $ 1,000,000 E.L. DISEASE- POLICY LIMIT $ 1,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, maybe attached if more space is required) CLIENT PROJECT #: CONTRACT NO. 23-134. PROJECT NAME: MAINTENANCE FACILITY PLANNING. CITY OF SPOKANE VALLEY IS AN ADDITIONAL INSURED AS RESPECTS GENERAL LIABILITY AND THIS COVERAGE IS PRIMARY AND NON-CONTRIBUTORY, AS REQUIRED BY WRITTEN CONTRACT. CERTIFICATE HOLDER CANCELLATION See Attachment SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE 19744367 THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN CITY OF SPOKANE VALLEY, WA ACCORDANCE WITH THE POLICY PROVISIONS. 10210 EAST SPRAGUE AVENUE AUTHORIZED REPRESENTA L SPOKANE VALLEY WA 99206 I M 47ea ACORD 25 (2016/03) ©1988L-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD