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2023, 08-08 formal meeting minutesMINUTFI'S City or Spokane Valley City Council Regular Meeting Formal Format Tuesday, August 8, 2023 Mayor Haley called the mecting to order at 6 pxn. The niecting was held in person by Council and staff in the Great Roorn at CcntcrPlacc Regional Event Center, 2426, N Discovery Place, Spokane Valley, and also rernotely via Zoom meeting. Attentlance: Councilmernbers Staff Pam Haley, Mayor JohnHolu-nan, City Manager Rod. Higgins, Deputy Mayor Erik Lamb, Deputy City Manager Tim, HattenbUrg, Councili-nember Chelsie'Faytor:, Finance Director Laura Padden, Cot) nci Juiernber Gloria Mantz' City Engineer Branch Peetz, Councilmember (via Zoom) Tony Beattie, Sr. Deputy City Attorney Ben Wick, COUnCilinember Bill I-lelbig, Community & PW Director Arne Woodard, Councilulember John Bottelli, Parks and Ree, Director Mike Basinger, Economic Dev. Director Others in attendance: Dave Ellis, Police Chief Kelly l.<.onkright, Attorney Adam Jackson, Engineering Manager Erica Amsden, CIP Engineering Manager Sarah Farr, Accountant, Budget/Analyst I,evi Basinger, Planner Greg Binganian, IT Specialist Marci Patterson, City Clerk INVOCATION: No pastor in attendance — mornent of silence, PLEDGE OF ALLEGIANCE Council, staff and the audience stood for the Pledge of Allegiance. ROLL CALL City Clerk Patterson called the roll; all Counciltnelubers were present, APPROVAL O'F AMENDEJ) AGENDA It was inoved �y DeIntly Mqyoi, 1-fig-ins, seconcled and unan inio usly qgt-eeel to cqy)rove the ainencled (Igencict, IN' RODucriON OF SPECIAL GUESTS AND PRE SENTATIONS n/a COUNCILMEMBER IU',PORTS Councilmernber Peetz: spoke about the new police training center open house event she attended as well as the Spokane Valley Chamber hosted golf tournament. COMICilmeniber Padden: Spokane about the new Spokane Valley Chamber tracker project that will go live soon; she attended various open houses at the National Night Out event; attended the police training center open house. Councilinernber Hattenbgrg: said he also attended the police training center open house and various open houses at the National Night Out event, COLUICiii-nernber Woodard: attended the State ofthe City event and attended the Margaritaville play put 011 by the Spokane Valley Summer Theatre. Councilmember Wick: said lie also attended the State of the City event; attended various open houses at the National Night Out event; attended a Kiwanis hosted bicycle helmet give away; and provided an update on the interstate fair entry deadline, Pepujy Mayor Iljg&ins: reported that lie attended the Spokane Regional Cleau Air meeting and that there is currently a partial burn ban in effect in tile area. Council Meeting Minutes, Formal: 08-08-2023 Page I of 5 Approved by Council: 10-24-2023 MAYOR'S REPORT Mayor Haley reported that she also attended the new police training center open house and that Chief Ellis offered a great tour, and that she was very pleased with the participation at the State of the City. PROCLAMATIONS: nla GENERAL PUBLIC COMMENT OPPORTUNITY: After Mayor Haley explained the process, she invited comments from the public. Ms. Barb Howard, Spokane Valley [via zoom] thanked various council members for attending the National Night Out event in her neighborhood and also spoke about parking issues in her neighborhood and she would like it cleaned up. Mr. Dan Allison, Spokane Valley spoke about riding the bus and concerns about ball fields for the children and issues with the homeless. Ms. Fawn Schott Spokane Valley thanked council for the upcoming grant award for the Volunteers of America and helping to build a future for our kids. Mr. Dan Hansen, Spokane Valley resident and President of the West Valley School Board Spokane about building a relationship with the City of Spokane Valley council members as part of the school district is within the city boundaries. Mr. _Adam Mortensen, Spokane Valley spoke as a West Valley school board member and talked about the need for a crosswalk at Park Rd and a request to lower the speed limit at Park Rd to 25MPH from the current 35MPH. Mr. Kyle R,}dell, West Valley Superintendent spoke about attending the State of the City event and spoke about an opportunity to be collaborative partners with the city in regards to the schools and the need for reduced speeds near some of the school in the West Valley district as well as the need for additional crosswalks. Mr. John Hardin, Spokane Valley spoke about COVID issues relating the loss of government jobs due to the vaccination requirements with those agencies. NEW BUSINESS: 1. Consent Agenda: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion: I move to approve the Consent A endn. a. Approval of Clahn Vouchers on August 8, 2023, Request for Council Action Form: $791,478.69 b. Approval of Payroll for Pay Period Ending July 31, 2023: $738,798.24 It was moved by Deputy Mayor Higgins, seconded and unanimously agreed to approve the Consent Agenda. 2. First Reading Ordinance 23-015 Comp Plan Amendment — Levi Basin er After City Clerk Patterson read the Ordinance title, it was proved by Deputy Mayor Higgins and seconded to waive the rules and adopt Ordinance 23-015 approving the Comprehensive Plan Map Amendment. After Planner Basinger gave a brief synopsis of the purpose of the ordinance Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried 3. First Reading Ordinance 23-016 Comp Plan Amendment, Zoning Mgp— Levi Basinger After City Clerk Patterson read the Ordinance title, it was moved by Deputy Mayor Higgins and seconded to ivaive the rules and adopt Ordinance 23-01 b approving the Comprehensive Plan Map Amendment, Zoning Map. After Planner Basinger gave a brief synopsis of the purpose of the ordinance. Vote by acclamation: in fervor: unanimous. Opposed none. Motion carried. 4. Motion Consideration: Council Goals & Priorities for Use of Lodging Tax — Chelsie Ta for It was moved by Deput3� Mayor Higgins and seconded to approve Council goals and priorities for the use of lodging tax revenues as written. Ms. Taylor provided the Council with the annual update on the Lodging Tax Advisory Committee and reviewed the members that are comprised of the committee and the state rules governing the use of the 2% lodging tax. Ms. Farr reviewed the council goals and priorities for the use of the funds as adopted annually by the council. Ms. Farr also commented on the timeline for the process of application and then the award of funding. Mayor Haley invited public comments. No comments were offered. Vote by acclamation: in favor: unanimous. Opposed. none. Motion carried Council Meeting Minutes, Formal: 08-08-2023 Page 2 of 5 Approved by Council: 10-24-2023 5. Motion Consideration: Family Promise Grant Agreement Sarah Parr It was moved by Deputy Mayor Iliggins and seconded to approve the Grant Agreement ivith Fancily Promise of Spokane for a $1, 095,078 award and authorize the City Manager or designee to finalize and execute the agreement in substantially the form presented and to carry out the terms of the agreement once executed. Ms. Farr presented a brief summary of the American Rescue Plan Act ("ARPA") and the Coronavirus State and Local Fiscal Recovery Funds ("CLFR") and how the City of Spokane Valley identified using the funds. Mr. Farr also provided details on the grant agreement with Family Promise and outlined what their portion of the CLFR funds would be for. Mayor Haley invited public comments. Ms. Barb Howard, Spokane Valley: expressed concern regarding specific situations involving Family Promise and questioned how the funding could potentially be used differently. Joe Ader, Family Promise Executive Director thanked the council for the grant funds and is grateful to be able to continue the program they have created and continue to provide assistance and shelter to those in our community that are in need. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. b. Motion Consideration: Volunteers of America (VOA) Grant Agreement — Sarah Farr It was moved by Deputy Mayor Higgins and seconded to approve the Grant Agreement with Vohinteers of America for a $500,000 mi)ard and authorize the City Manager or designee to finalize and execute the agreement in substantially the form presented and to carry out the terms of the agreement once executed. Ms. Farr presented a brief summary of the American Rescue Plan Act ("ARPA") and the Coronavirus State and Local Fiscal Recovery Funds ("CLFR") and how the City of Spokane Valley identified using the funds. Mr. Farr also provided details on the grant agreement with VOA for their Crosswalk 2.0 Teen. Shelter and outlined what their portion of the CLFR funds would be for. Mayor Haley invited public comments. No comments were offered. Vote by acclamation: in f mor: zmanimous, Opposed.- none. Motion carried. 7. Motion Consideration' Lodaina Tax Grant A reement: Spokane County Avista Stadium — Sarah Farr Chelsie Taylor It was moved by Deputy Mayor Higgins and seconded to approve the Lodging Tax Grant Agreement with Spokane Counlyfor a $2, 000, 000 mi,ard and authorize the City Manager or designee to finalize and execute the agreement in substantially the form presented and to carry out the terms of the agreement once executed Ms. Farr presented a brief summary of the Lodging Tax Advisory Committee (LTAC) application process and funding and how the City of Spokane Valley identified using the funds. Mr. Farr also provided details on the tourism promotion grant agreement with Avista Stadium and outlined what their portion of the LTAC funds would be for. Ms. Taylor provided background on the funding as well. Mayor Haley invited public comments. No comments were offered. Vote by acclamation: infavor.- unanimous. Opposed.- none. Motion carried. ADMINISTRATIVE REPORTS: 8. Avista Stadium Update — John Hohman, Chris Duff City Manager Hohman provided a brief update on the Avista Stadium project and then introduced Chris Duff, President of Spokane Indians Baseball. Mr. Duff presented a detailed overview of the major league baseball partnership, the Spokane Indians 2023 season, the stadium investment progress and the upcoming City of Spokane Valley 20"' anniversary celebration event. He also mentioned that the council members will be throwing out the first pitch at the anniversary event. Council thanked Mr. Duff for the update and that they all look forward to the celebration event. 9. MultiCare 340B MOU- Tony Beattie, Cara Carlton Mr. Beattie provided background information on the 340B program and the need for the Memorandum of Understanding (MOU) and then introduced Cara Carlton, Government Relations Analyst for MrdtiCare Health System and Cindy Wilson, Assistant Vice President (via Zoom). Ms. Carlton presented information on the MultiCare 340B Drug Program that assists with overall pharmaceutical drug costs for the most vulnerable individuals and low-income families and rioted there would be no cost to the city to be part of the MOU. Council thanked them for their presentation, and there was Council consensus to bring this back for a motion at a later Council meeting. Council Meeting Minutes, Formal: 08-08-2023 Page 3 of 5 Approved by Council: 10-24-2023 10 Parks Maintenance Contract — John Bottelli Erik Lamb_ Mr. Bottelli provided a history of the parks contracts for services and provided details on the current contract. Mr. Lamb reviewed the current services being provided under one contract and suggested with a new contract: that the services be broken down to multiple contracts. That would allow multiple vendors to submit proposals for multiples services that are offered in the contracts. If council were interested in the multi -contract model, the parks department would need an additional two FTE positions in order to manage the contracts, visit parks daily and ensure work being performed by the contractors was being done efficiently. A single contract model would only allow for one or two vendors to provide proposals as they would need to be able to cover all parts of the current contract. Council discussed the options for a single or multi -contract model, and there was Council consensus to go with the multi -contract model which would include the two additional FTE positions and to continue with the RFP process. 11. Utility Adjustment Discussion — Gloria Mantz, Kelly Konkright, Erica Amsden Ms. Amsden provided detailed information on our current utilities within our street infrastructure that include sewer, stormwater, gas, electric and communications. She spoke about adjustments that are done during a road project relating to the utilities in the road. The new guidance that has been submitted by WSDOT states the city can no longer receive reimbursement for the adjustments that are done during the project. If the adjustments are completed by the utility agency, it can increase the time on a project and can lead to a road to fail sooner if not done correctly. It can also increase the cost of the project if additional work needs to be performed. Ms. Mantz noted that it can be difficult to budget for the cost of the utility adjustments as often times it is unknown until the project work begins. The utility companies would also have a difficult time budgeting as they are not aware of the road projects. Ms. Amsden noted that that is guidance is not new, however WSDOT has a different emphasis each year and this is what they have currently chosen to look at closer and review more thoroughly. Council discussed options and the amount of utilities currently in our infrastructure. Mayor Haley called for a recess at 8:1.5 p.m.; she reconvened the meeting at 8:25 p.m. 12. Potential Grant Opportunity — Neighborhood Access & Equity Program — Adam_ Jackson Mr. Jackson presented a potential grant opportunity through the neighborhood access and equity program. The application would be done with Spokane Transportation Authority (STA) as the lead agent for the grant. Mr. Jackson noted the tight timeframe to submit the application, but the potential for coordination on the project would work well for the city. The application would highlight the importance of access, equitable development in the area of 8"' Ave (Havana Rd to Park Rd) and economic opportunity. The project would provide improvements to the area of 5"' and 8'11 Ave from Havana Rd to Park Rd and would be a zero percent match for funding. There was Council consensus to develop grant application documents in coordination with STA and the City of Spokane. 7. Advance Agenda — Mayor Haley Councilrnember Padden suggested an update on the "Blake Fix." INFORMATION ONLY COUNCIL COMMENTS There were no further Council comments. CITY MANAGER COMMENTS Mr. Hohman reminded everyone that the local access streets pilot project will begin this week and if any of the council members are interested in touring the project to contact him and he would provide a tour of the pilot project. Council Meeting Minutes, Formal: 08-08-2023 Page 4 of 5 Approved by Council: 10-24-2023 Executive Session: It was Ino ved bY Dcp uly Alkiyor.1liggins, seec) neled and unon hnously agreed to udjoin -n inlo execulive session far qpproximately 15 ininules to discuss, potentictl ctequisilion qf'rectl eslole, cind thc1l no ciction, ivi/I be olcen upon iviurn to open session. COLHICH adjOUrned into executive session at 8:40 pl.m At 8:55 p.m. Mayor I lalcy announced that Council is out of executive session, at which time it was moved �y Depua )) M4vor Higgins, seconded card uncinimously eigreed to ocdlortrn. AT'1'13ST� k"I 01J, c I la Marci kitterson, City Clerk 41M PaIll flaley'.Malyo'l. COLUICil Meeting Minutes, Formal: 08-08-2023 Approved by Council: 10-24-2023 Page 5 of 5 AMENDED AGENDA SPOKANE VALLEY CITY COUNCIL REGULAR MEETING FORMAL FORMAT Tuesday, August 8,2023 6:00 p.m. Remotely vier. OOMMeeting and In Person at CenterPlace Regional Event Center 2426 N Discovery Place Spokane Valley, WA 99216 Council Requests Please Silence Your Cell 17tones During Collneil, Meeting NOTE: Members o f the public may attend Spokane Valley Council meetings in -person at the address provided above, or via Zoom at the link below. Members of the public will be allowed to comment in -person or via Zoom as described below. Public comments will onlyjje.Agqe ted for those items noted on th.e ag-ndq--as ",public cormnent opportunity," lfmaking a comment via Zoom, comments must be received by 4:00 pm the day of the meeting. Sp _tpProvide Or, at Public Comment at the Meeti.11g,yia C Iling- • Submit Written Public Coinnient Prior to theMeeting, • Join the Zoom WEB Mcetin CALL TO ORDER INVOCATION: Pastor Mike Scott, Living Hope Community PLEDGE OF ALLEGIANCE ROLL CALL APPROVAL OF AMENDF13) AGENDA INTRODUCTION OF SPECIAL., GUESTS AND PRESENTATIONS COUNCILMEMBER REPORTS MAYOR'S REPORT PROCLAMATIONS: GENERAL PUBLIC COMMENT OPPORTUNITY: This is an opportunity for the public to speak on any subject except agenda action iten-is, as public comments will be taken on those items where indicated. Please keep comments to matters within the jurisdiction of the City Government. This is not an opportunity for questions or discussion. Diverse points of view are welcome but please keep remarks civil. Remarks will be limited to three Minutes per person. To comment via zoom: use the link above for oral or written comments as per those directions, To comment at the meeting in person: speakers may sign in to speak but it is not required. A sign -in sheet will be provided at the meeting. NEW BUSINESS: 1, Consent Agenda: Consists of items considered routine which are approved as a group. Any mernber of Council may ask that an item be removed from the: Consent Agenda to be considered separately, Pi-oposed.4l'otioii:fiiioveto(tppi-oi,etlieCoiiseiit,Agen a. Approval of Claim Vouchers on Jan 10, 2023, Request for COL1116 I Action Form: $791,478.68 b. Approval of Payroll for Pay Period ending July 31, 2023: $738,798.24 Comicil Agenda ALIgUSt 08, 2023 Page 1 of 2 2. First Reading Ordinance 23-015, Conip Plan Map Amendment — Levi Basinger 3. First Reading Ordinance: 23-016 Cornp Plan Amendment, Zoning map -- Levi Basinger 4. Motion Consideration: Council Goals & Priorities for Use of Lodging Tax — Chelsic Taylor [public continent opportunity] 5. Motion Consideration: Family Promise Grant Agreement — Sarah Farr [public coninient opportunity] 6. Motion Consideration: Volunteers of America Grant Agreement — Sarah Farr [public coninicut opportunity] 7. Motion Consideration; Lodging Tax Grant Agreement: Spokane County Avista Stadiuin — Sarah rarr [public connuent opportunity] AIMINISTRATWE REPORT: 8. Avista StadiL1111 Update — John Hohnian, Chris Duff 9. MultiCare 340B MOU- Tony Beattie & Cara Carlton 10. Parks Maintenance Contract— John Bottelli 11. Utility Adjusfincrit Discussion -.- Gloria Manta, Kelly Konkright & Erica Arnsden 12. Potential Grant Opportunity -.- Neighborhood Access & Equity Program-Adarn Jackson 13. Advance Agenda — Mayor Haley INFORMATION ONLY COUNCIL COMMENTS CIT'Y MANAGER COMMENTS EXECUTIVE SESSION: [RCW42,30.1 10(l)(b)] Potential Acquisition of Real Estate. Proposed Motion: I umve that Council adjourn unto evecidivesessionfiv al)pro.viinately 15 minutes to discuss potential acquisition ( )f real estate and that no action ivi// be taken qj)on return to opensession, ADJOURNMENT Council Agenda August 08, 2023 Page 2 of 2