23-166.01ReclaimProjectRecoveryAffordableHousingHomelessnessGrants AMENDMENT TO THE GRANT AGREEMENT BETWEEN THE CITY OF SPOKANE
VALLEY AND RECLAIM PROJECT RECOVERY
Spokane Valley Contract#23-166.01
For good and valuable consideration,the legal sufficiency of which is hereby acknowledged,City and the
Grant Recipient mutually agree as follows:
1.Purpose:This Amendment is for the Grant Agreement for homeless services Home Base and transitional
housing Facility,by and between the Parties, executed by the Parties on August 29, 2023, and which
terminates on December 31,2027. Said contract is referred to as the"Original Grant Agreement"and its
terms are hereby incorporated by reference.
2. Original Grant Agreement Provisions: The Parties agree to continue to abide by those terms and
conditions of the Original Grant Agreement and any amendments thereto which are not specifically
modified by this Amendment.
3. Amendment Provisions:This Amendment is subject to the following amended provisions,which are
attached hereto as Appendix"A". All such amended provisions are hereby incorporated by reference herein
and shall control over any conflicting provisions of the Original Grant Agreement,including any previous
amendments thereto.
4.Compensation Amendment History:This is Amendment#_1 of the Original Contract. The history of
amendments to the compensation on the Original Contract and all amendments is as follows:
Date Award Amount
Original Contract Amount August 29, 2023 $1,460,000.00
Amendment#1 to be executed NA
Total Award Amount $1,460,000.00
The parties have executed this Amendment to the Original Contract this Z a day of ,
202Yf
CITY OF SPOKANE VALLEY: GRANT RECIPIENT:
J n Hohman
By: nyC son
City Manager Its: Executive Director
APPR VED AS T FORM:
Offic f the City rney
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APPENDIX"A"
1. Section 1.1 of the Original Grant Agreement is amended to read as follows: The term "Project"means the
acquisition of the "Facility" described in Exhibit A-1 for transitional housing, and the operations and
administration of their programs related to homeless services at the Home Base facility located at 16814&16816
E.Sprague Ave. Spokane Valley,WA 99037. Both the acquisition of the Facility for transitional housing and
the operations and administration of the programs related to homeless services are described in Exhibit B,the
Scope of Work. Grant Award Funds available pursuant to this Agreement may only be used for the Project. To
complete the Project,Grant Recipient shall use the Grant Award Funds to acquire the Facility,consistent with
the requirements set forth in this Agreement and in the following attached exhibits,which are incorporated herein
by reference:
Map of Facility and Location Attached as Exhibit A-1
L1 Scope of Work Attached as Exhibit B
L1 Project Budget Attached as Exhibit C- 1
Timeline,Milestones,&Performance Metrics Attached as Exhibit D- 1
E Insurance Requirements Attached as Exhibit E
II Restrictive Covenant Agreement Attached as Exhibit F- 1
2. Section 6.1 of the Original Grant Agreement is amended to read as follows: The total amount available for the
purchase of a new Facility for transitional housing shall be all proceeds available to the Grant Recipient from the
sale of the Facility located at 13513 E. 11th Ave. Spokane Valley, WA 99216 up to $531,408.26 that was
remitted back to the City plus$68,591.74. Payment for the acquisition of a new Facility for transitional housing
will be made by wire to the identified escrow account on the date of closing or another agreed upon time. Closing
and wire instructions shall be provided by the escrow agent directly to the City.Grant Recipient shall comply
with all terms identified in Exhibit G attached to this Agreement.
3. Section 12 of the Original Grant Agreement is amended to read as follows: Grant Recipient shall record an
executed Restrictive Covenant Agreement in substantially the form attached hereto as Exhibit F-1 within 30 days
of receiving approval to operate its transitional housing through the permitting process. Nothing contained in this
Grant Agreement shall be deemed as permit approval or any other approval related to any proposal.
4. Section 13.1 of the Original Grant Agreement is amended to read as follows: Grant Recipient shall acquire the
transitional housing Facility identified in Exhibit A-1 with the Grant Award as identified in Section 6.1 and
Exhibit G herein. The Grant Recipient will apply other funds to design, develop, and construct the Facility,
features, and amenities in accordance with all applicable design(s), timelines, restrictions, environmental
considerations,permitting determinations,neighborhood impact mitigations, and all other legal requirements.
However,if Grant Recipient uses less than$600,000 to acquire said Facility,then Grant Recipient may use grant
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difference between$600,000 and the amount ofgrant funds applied to the acquisition,and(b)ifthe City Manage r
ortheir designee has authorized the same in writing prior to incurring the expenditure.
5. Exhibit A of the Original Grant Agreement shall be removed and replaced with "Exhibit A-1"which will
include the address and map ofthe Facility to be purchased for transitional housing Grant Recipient shall provide
the City with`Exhibit A-1"15 days prior to the closing on the new Facility fortiansitional housing. The Parties
agree that"Exhibit A-1"shall be incorporated herein by this reference upon receipt and approval of the Exhibit
by the City. Further,any reference to Exhibit A in the Original Grant Agreement shall mean"Exhibit A-1".
6. Exhibit C of the Original Grant Agreement is removed and replaced with `Exhibit C-1"which is attached to
this Appendix A,and incorporated herein by this reference. Further, any reference to Exhibit C in the Original
Giant Agreement shall mean"Exhibit C-i".
7. Exhibit D of the Original Grant Agreement is removed and replaced with"Exhibit D-1"which is attached to
this Appendix A,and incorporated herein by this reference. Further, any reference to Exhibit Din the Original
Grant Agreement shall mean`Exhibit D-1".
8. Exhibit F ofthe Original Grant Agreement is removed and replaced with`exhibit F-1"which is attached to this
Appendix A,and incorporated herein by this reference. Further, any reference to Exhibit F in the Original Grant
Agreement shall mean"Exhibit F-1".
9. The Original Grant Agreement is hereby amended by the addition of Exhibit G,which is attached hereto.
The Parties agree to continue to abide by those terms and conditions of the Original Giant Agreement and any
amendments thereto which are not specifically modified by this Amendment.
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Exhibit A-1 Map of Facility and Location
The transitional housing facility is proposed to be located at
(insert location and map here)
The location of the Facility may be amended with City approval.
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Exhibit C-1 Proiect Budget
Transitional Housing Allowance-600,000 600,000.00
Program Operational and Administrative Costs 774,000.00
Lease of Home Base Facility(first 2 of 3 years) 400,00000
Administrative Sa la ries 250,00000
Program Operations 124,000.00
10%start up costs to be paid upon execution includes 86,000.00
initial lease payments,salaries,operations for 2-3 months
Total Budgeted Award Amount 1,460,000 1,460,000.00
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Exhibit D-1 Timeline, Milestones &Performance Metrics
I. PERFORMANCE INDICATORS
Project deliverables are noted under Section III. Commencing in2024, Grant Recipient shall
provide the following information on a [quarterly] basis by the 15th day following each quarter
- Total number of persons served at transitional housing Facility and Home Base facility,
including a breakdown of demographic information.
- Number of persons with City zipcode served at Facility, last place housed
- Time to exit, exit destination.
- Number of persons employed at the thrift store that are served by the program
- Number of persons that graduate and move out of the program that were served by the
facilities funded by this grant
II. PROJECT PERIOD
The Project begins on the date of execution through the disbursement of all Grant Award
funds, or December 31, 2027, whichever occurs first.
III. KEY MILESTONES AND DELIVERABLES
Milestones:
Property identification for transitional housing Facility: early 2024
Transitional housing Facility acquisition: Q1 to Q2 2024
Opening of Home Base facility: September 2023
Begin process of completing gather sharing agreement of Community
Management Information System (CMIS) within 120 days of Home Base opening.
Deliverables:
Monthly or quarterly project budget and expenses report until funds are
expended: By 15th day of subsequent month after month or quarter end. This
may be included in the reimbursement requests for payment of grant funds for
operational and administrative costs.
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Exhibit G
The Grant Recipient purchased the Facility described in Exhibit A to the Original Grant Agreement for
transitional housing located at 13513 E. 11th Ave. Spokane Valley,WA 99216. The Original Grant
Agreement designated up to$600,000.00 for the purchase of said transitional housing Facility. The City
contributed$531,408.26 to the purchase of the Facility per the terms of the Grant Agreement. Grant
Recipient wishes to sell the Facility located at 13513 E. l lth Ave. Spokane Valley,WA 99216. Due to
this,the City and Grant Recipient agree that the City shall retain all proceeds due to the Grant Recipient
as a result of such sale up to $531,408.26 as outlined below.
All proceeds owed to the Grant Recipient upon the sale of the Facility up to $531,408.26 shall be
provided to the City by cashier's check payable to the City of Spokane Valley within 30 days of closing
the sale of the Facility. The cashier's check shall be hand delivered to the City, attention to Chelsie
Taylor, Finance Director, and shall be accompanied by the Settlement Statement or other similar
document that itemizes fees and credits related to the real estate transaction. The City shall retain the
proceeds from the sale for the purchase of a different Facility for transitional housing pursuant to the
Scope of Work and all other terms in the Original Grant Agreement. The combined total of the City
funded costs of acquisition for the transitional housing shall not exceed $600,000.
The City may terminate the Grant Agreement if any funds, in the judgment of the City Manager or
designee,are misappropriated as a result of the sale of the Facility. Pursuant to Section 19, upon such a
determination, Grant Recipient shall return to the City immediately any misappropriated funds.
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