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23-166.01ReclaimProjectRecoveryAffordableHousingHomelessnessGrants AMENDMENT TO THE GRANT AGREEMENT BETWEEN THE CITY OF SPOKANE VALLEY AND RECLAIM PROJECT RECOVERY Spokane Valley Contract#23-166.01 For good and valuable consideration,the legal sufficiency of which is hereby acknowledged,City and the Grant Recipient mutually agree as follows: 1.Purpose:This Amendment is for the Grant Agreement for homeless services Home Base and transitional housing Facility,by and between the Parties, executed by the Parties on August 29, 2023, and which terminates on December 31,2027. Said contract is referred to as the"Original Grant Agreement"and its terms are hereby incorporated by reference. 2. Original Grant Agreement Provisions: The Parties agree to continue to abide by those terms and conditions of the Original Grant Agreement and any amendments thereto which are not specifically modified by this Amendment. 3. Amendment Provisions:This Amendment is subject to the following amended provisions,which are attached hereto as Appendix"A". All such amended provisions are hereby incorporated by reference herein and shall control over any conflicting provisions of the Original Grant Agreement,including any previous amendments thereto. 4.Compensation Amendment History:This is Amendment#_1 of the Original Contract. The history of amendments to the compensation on the Original Contract and all amendments is as follows: Date Award Amount Original Contract Amount August 29, 2023 $1,460,000.00 Amendment#1 to be executed NA Total Award Amount $1,460,000.00 The parties have executed this Amendment to the Original Contract this Z a day of , 202Yf CITY OF SPOKANE VALLEY: GRANT RECIPIENT: J n Hohman By: nyC son City Manager Its: Executive Director APPR VED AS T FORM: Offic f the City rney 1 APPENDIX"A" 1. Section 1.1 of the Original Grant Agreement is amended to read as follows: The term "Project"means the acquisition of the "Facility" described in Exhibit A-1 for transitional housing, and the operations and administration of their programs related to homeless services at the Home Base facility located at 16814&16816 E.Sprague Ave. Spokane Valley,WA 99037. Both the acquisition of the Facility for transitional housing and the operations and administration of the programs related to homeless services are described in Exhibit B,the Scope of Work. Grant Award Funds available pursuant to this Agreement may only be used for the Project. To complete the Project,Grant Recipient shall use the Grant Award Funds to acquire the Facility,consistent with the requirements set forth in this Agreement and in the following attached exhibits,which are incorporated herein by reference: Map of Facility and Location Attached as Exhibit A-1 L1 Scope of Work Attached as Exhibit B L1 Project Budget Attached as Exhibit C- 1 Timeline,Milestones,&Performance Metrics Attached as Exhibit D- 1 E Insurance Requirements Attached as Exhibit E II Restrictive Covenant Agreement Attached as Exhibit F- 1 2. Section 6.1 of the Original Grant Agreement is amended to read as follows: The total amount available for the purchase of a new Facility for transitional housing shall be all proceeds available to the Grant Recipient from the sale of the Facility located at 13513 E. 11th Ave. Spokane Valley, WA 99216 up to $531,408.26 that was remitted back to the City plus$68,591.74. Payment for the acquisition of a new Facility for transitional housing will be made by wire to the identified escrow account on the date of closing or another agreed upon time. Closing and wire instructions shall be provided by the escrow agent directly to the City.Grant Recipient shall comply with all terms identified in Exhibit G attached to this Agreement. 3. Section 12 of the Original Grant Agreement is amended to read as follows: Grant Recipient shall record an executed Restrictive Covenant Agreement in substantially the form attached hereto as Exhibit F-1 within 30 days of receiving approval to operate its transitional housing through the permitting process. Nothing contained in this Grant Agreement shall be deemed as permit approval or any other approval related to any proposal. 4. Section 13.1 of the Original Grant Agreement is amended to read as follows: Grant Recipient shall acquire the transitional housing Facility identified in Exhibit A-1 with the Grant Award as identified in Section 6.1 and Exhibit G herein. The Grant Recipient will apply other funds to design, develop, and construct the Facility, features, and amenities in accordance with all applicable design(s), timelines, restrictions, environmental considerations,permitting determinations,neighborhood impact mitigations, and all other legal requirements. However,if Grant Recipient uses less than$600,000 to acquire said Facility,then Grant Recipient may use grant 2 difference between$600,000 and the amount ofgrant funds applied to the acquisition,and(b)ifthe City Manage r ortheir designee has authorized the same in writing prior to incurring the expenditure. 5. Exhibit A of the Original Grant Agreement shall be removed and replaced with "Exhibit A-1"which will include the address and map ofthe Facility to be purchased for transitional housing Grant Recipient shall provide the City with`Exhibit A-1"15 days prior to the closing on the new Facility fortiansitional housing. The Parties agree that"Exhibit A-1"shall be incorporated herein by this reference upon receipt and approval of the Exhibit by the City. Further,any reference to Exhibit A in the Original Grant Agreement shall mean"Exhibit A-1". 6. Exhibit C of the Original Grant Agreement is removed and replaced with `Exhibit C-1"which is attached to this Appendix A,and incorporated herein by this reference. Further, any reference to Exhibit C in the Original Giant Agreement shall mean"Exhibit C-i". 7. Exhibit D of the Original Grant Agreement is removed and replaced with"Exhibit D-1"which is attached to this Appendix A,and incorporated herein by this reference. Further, any reference to Exhibit Din the Original Grant Agreement shall mean`Exhibit D-1". 8. Exhibit F ofthe Original Grant Agreement is removed and replaced with`exhibit F-1"which is attached to this Appendix A,and incorporated herein by this reference. Further, any reference to Exhibit F in the Original Grant Agreement shall mean"Exhibit F-1". 9. The Original Grant Agreement is hereby amended by the addition of Exhibit G,which is attached hereto. The Parties agree to continue to abide by those terms and conditions of the Original Giant Agreement and any amendments thereto which are not specifically modified by this Amendment. 3 Exhibit A-1 Map of Facility and Location The transitional housing facility is proposed to be located at (insert location and map here) The location of the Facility may be amended with City approval. 4 Exhibit C-1 Proiect Budget Transitional Housing Allowance-600,000 600,000.00 Program Operational and Administrative Costs 774,000.00 Lease of Home Base Facility(first 2 of 3 years) 400,00000 Administrative Sa la ries 250,00000 Program Operations 124,000.00 10%start up costs to be paid upon execution includes 86,000.00 initial lease payments,salaries,operations for 2-3 months Total Budgeted Award Amount 1,460,000 1,460,000.00 5 w• Exhibit D-1 Timeline, Milestones &Performance Metrics I. PERFORMANCE INDICATORS Project deliverables are noted under Section III. Commencing in2024, Grant Recipient shall provide the following information on a [quarterly] basis by the 15th day following each quarter - Total number of persons served at transitional housing Facility and Home Base facility, including a breakdown of demographic information. - Number of persons with City zipcode served at Facility, last place housed - Time to exit, exit destination. - Number of persons employed at the thrift store that are served by the program - Number of persons that graduate and move out of the program that were served by the facilities funded by this grant II. PROJECT PERIOD The Project begins on the date of execution through the disbursement of all Grant Award funds, or December 31, 2027, whichever occurs first. III. KEY MILESTONES AND DELIVERABLES Milestones: Property identification for transitional housing Facility: early 2024 Transitional housing Facility acquisition: Q1 to Q2 2024 Opening of Home Base facility: September 2023 Begin process of completing gather sharing agreement of Community Management Information System (CMIS) within 120 days of Home Base opening. Deliverables: Monthly or quarterly project budget and expenses report until funds are expended: By 15th day of subsequent month after month or quarter end. This may be included in the reimbursement requests for payment of grant funds for operational and administrative costs. 6 , r Exhibit G The Grant Recipient purchased the Facility described in Exhibit A to the Original Grant Agreement for transitional housing located at 13513 E. 11th Ave. Spokane Valley,WA 99216. The Original Grant Agreement designated up to$600,000.00 for the purchase of said transitional housing Facility. The City contributed$531,408.26 to the purchase of the Facility per the terms of the Grant Agreement. Grant Recipient wishes to sell the Facility located at 13513 E. l lth Ave. Spokane Valley,WA 99216. Due to this,the City and Grant Recipient agree that the City shall retain all proceeds due to the Grant Recipient as a result of such sale up to $531,408.26 as outlined below. All proceeds owed to the Grant Recipient upon the sale of the Facility up to $531,408.26 shall be provided to the City by cashier's check payable to the City of Spokane Valley within 30 days of closing the sale of the Facility. The cashier's check shall be hand delivered to the City, attention to Chelsie Taylor, Finance Director, and shall be accompanied by the Settlement Statement or other similar document that itemizes fees and credits related to the real estate transaction. The City shall retain the proceeds from the sale for the purchase of a different Facility for transitional housing pursuant to the Scope of Work and all other terms in the Original Grant Agreement. The combined total of the City funded costs of acquisition for the transitional housing shall not exceed $600,000. The City may terminate the Grant Agreement if any funds, in the judgment of the City Manager or designee,are misappropriated as a result of the sale of the Facility. Pursuant to Section 19, upon such a determination, Grant Recipient shall return to the City immediately any misappropriated funds. 7 23-, ! (0( .CO F" .01 A`CO�ROe CERTIFICATE OF LIABILITY INSURANCE 10/1/2024 /rYrY) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER NAMECT Lori McCauley All Lines Associates Inc.-a"c°NN Ea: (509) 327-1658 FAX No: 6404 N Monroe St E-MAIL Lori@AIILineslnsure.com Spokane, WA 99208 ADDRESS: INSURER(S) AFFORDING COVERAGE NAIL # INSURED INSURER A: Scottsdale Insurance Company INSURERB: Reclaim Project Recovery INSURERC: 1804 W Broadway Ave INsuRERD: Spokane, WA99201 __ _- Cr1VFRA(:FQ ,^_PRTIFIRATF NIIMRFR• RFVISION NIIMRFR- THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ---- — LTR TYPE OF INSURANCE ADDLiSUBR INSR WVD POLICY NUMBER MM/LDIpY EFF INMIDD EXP LIMITS A GENERAL LIABILITY X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE a OCCUR X CPS8054212 8/25/2024 8/25/2025 EACH OCCURRENCE $ 2,000,000 $ 100,000 _ PRESES EaEocwence MED EXP (Any one person) $ 5,000 PERSONAL 8 ADV INJURY $ 2,000,000 $ 2,000,000 GENERALAGGREGATE GEN'L AGGREGATE LIMIT APPLIES PER X POLICY PRO LOC PRODUCTS - COMP/OP AGG is 2,000,000 AUTOMOBILE LIABILITY ANY AUTO ALL OWNED SCHEDULED AUTOS AUTOS NON -OWNED HIRED AUTOS AUTOS COMBINED SINGLE LIMIT Ea accidentis BODILY INJURY (Per person) is BODILY INJURY (Per accident)' $ _.. PeraccidentDAMAGE $ $ UMBRELLA LIAR EXCESS LIAB CLAIMS -MADE EACH OCCURRENCE $ HOCCUR AGGREGATE $ DED RETENTION $ $ A WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PRO PRIETOR/PARTNER/EXECUTIVE Y / N OFFICER/MEMBER EXCLUDED? ❑ (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below N / A CPS8054212 8/25/2024 8/25/2025 WC STATU- OTH- E.L. EACH ACCIDENT _ .� 000 $ 1,000,000 _ E.L. DISEASE - EA EMPLOYEE _-- $ 1,000,000 E.L. DISEASE - POLICY LIMIT $ 2,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) Certificate holder is included as an additional insured. CtK I IFIGA I t HULULK LAN,MLLA I IUN City of Spokane Valley - City Clerk SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE 10210 E Sprague Ave THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Spokane Valley, WA 99206 ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE I U 1985-ZUlU ACUKU GUKNUKAI IUN. All rlgnts reserves. ACORD 25 (2010/05) The ACORD name and logo are registered marks of ACORD PROGREl YLF PROGRESSIVE PO BOX 94739 COMMERCIAL CLEVELAND, OH 44101 Policy number: 00878769-1 Underwritten by: United Financial Casualty Company Insured: SPOKANE VALLEY RECLAIM PROJECT RECOVERY 10210 E SPRAGUE April 1, 2024 SPOKANE VALLE, WA 99206 Policy Period: Mar 29, 2024 - Mar 29, 2025 Mailing Address United Financial Casualty Company PO Box 94739 Additional insured endorsement Cleveland, OH44101 1400-444-4487 Name of Person or Organization For customer service, 24 hours a day, SPOKANE VALLEY 7 days a week 10210 E SPRAGUE SPOKANE VALLE, WA 99206 The person or organization named above is an insured with respect to such liability coverage as is afforded by the policy, but this insurance applies to said insured only as a person liable for the conduct of another insured and then only to the extent of that liability. We also agree with you that insurance provided by this endorsement will be primary for any power unit specifically described on the Declarations Page. Limit of Liability Bodily Injury Not applicable Property Damage Not applicable Combined Liability $1,000,000 each accident All other terms, limits and provisions of this policy remain unchanged. This endorsement applies to Policy Number: 00878769-1 Issued to (Name of Insured): RECLAIM PROJECT RECOVERY Effective date of endorsement: 03/29/2024 Form 1198 (01/04) Policy expiration date: 03/29/2025