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18-169.03StantecConsultingPaintedHillsFloodplainReviewCITY OF SPOKANE VALLEY INFORMATIONAL COVER SHEET FOR DOCUMENTS REQUIRING CITY MANAGER SIGNATURE (Upon Completion Submit to Legal Department) Project name: Painted Hills Floodplain Review Date: January 29, 2024 Contract number: 18-169.03 :, e X -- Budget account #: 001.040.043.558.60.41.05 Amount seeking approval for: $23,174.00 DEPARTMENT: ❑ Engineering ❑ Economic Dev. ❑City Atty ❑Parks,Rec & Facilities ❑Finance ❑HR ❑ Admin. ❑ IT ® Building AGREEMENT TOPIC & BACKGROUND: Original contract: for Stantec Consulting Services Inc. (Stantec) to provide services to assist the City in processing the Painted Hills floodplain project. Contract terminates upon completion of all contractual requirements. This is amendment #3 to the original contract. Amendment #3: Stantec to review documents for the project hearing and assist in preparing conditions of approval, mitigation, and other items in collaboration with City staff. Participate in the public hearing and appeal (currently anticipated to be for 3 days) and any subsequent documentation of the hearing/appeal. Participate in coordination meetings. Provide project management. SELECTION PROCESS: ❑ Small Works Roster ❑ RFQ ®Consultant Roster ❑Formal Bid ❑ Negotiation ❑ N/A or Other BUDGET/FINANCIAL IMPACTS: Funding: Original Contract Amount $56,500.00 Amendment #1 $20,601.00 Amendment #2 $16,121.00 Amendment #3 (this amendment) $23.174.00 Total Amended Compensation $116,396.00 EXPIRATION DATE: upon completion of scope NOTIFICATION DATE: NA ❑ Council action needed for future renewal (Date Clerk notifies department contract is expiring) RENEWAL EV L. OTIFICATION DATE: (Notify department c tr t newal evaluation is coming due) Y ) DepkftMent Director Date approved: Leda ® ontract lai e ElPerformanayment bond approval DOCUMENT DISTRIBUTION AFTER SIGNED: • One original to vendor • One original to City Clerk with copy of blue sheet • Copy to submitting department • Copy to finance department ATTACHMENTS: A. Amendment #3 — 2 copies. B. Insurance Certificates — 2 copies P ojec ana er Engineering Manager LJ Federal debarment/suspension requirements met ® N/A 7W�IT Review Completed El N/A f V Date L� Z approved: 70 -D Nri-ince R/Fundisource approval U Date 1.3 i Z� approved: k1wManager j f Insurance coverage reviewed Expires: / &Ok Date 3 2� pproved: Deputy vty, Manager P:/General Govemance/Forms/Contract Forms & Authorization/ Revised Blue Sheet.doc Form Updated 11-30-2017 CONTRACT AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF SPOKANE VALLEY AND STANTEC CONSULTING SERVICES INC Spokane Valley Contract # 18-169.03 For good and valuable consideration, the legal sufficiency of which is hereby acknowledged, City and Stantec Consulting Services Inc. (Stantec) mutually agree as follows: 1. Purpose: This Amendment is for the Contract for services for the Painted Hills floodplain project by and between the Parties, executed by the Parties on October 31, 2018, amended on March 26, 2019 and September 25, 2019, and which terminates upon completion of all contractual requirements. Said contract and the amendments are referred to as the "Original Contract" and its terms are hereby incorporated by reference. 2.Original Contract Provisions: The Parties agree to continue to abide by those terms and conditions of the Original Contract and any amendments thereto which are not specifically modified by this Amendment. 3. Amendment Provisions: The Original Contract is subject to the following amended provisions, which are as follows. All such amended provisions are hereby incorporated by reference herein and shall control over any conflicting provisions of the Original Contract, including any previous amendments thereto. A) The Scope of Work (Exhibit A from original contract) is hereby amended to add the following to Task 2: • Review documents for the project hearing and preparing conditions of approval, mitigation, and other terms in collaboration with City staff. • Participate in the public hearing and appeal (currently anticipated to be for 3 days) and any subsequent documentation of the hearing/appeal. • Participating in coordination meetings. B) Project management as outlined in Task 3 of the Scope of Work (Exhibit A from original contract) will be provided for the work described in this amendment. C) The total compensation, as identified in Agreement Section 3, shall be amended to increase to a maximum amount of $116,396.00. 4. Compensation Amendment History: This is Amendment #3 of the Original Contract. The history of amendments to the compensation on the Original Contract and all amendments is as follows: Date Compensation Original Contract Amount October 31, 2018 $56,500.00 Amendment #1 February 25, 2019 $20,601.00 Amendment #2 September 25, 2019 $16,121.00 Amendment #3 (this amendment) to be executed $23,174.00 Total Amended Compensation $116,396.00 The parties have executed this Amendment to the Original Contract this day of January 2024. CITY OFFSSPPO/K�AANE VALLEY: John Hohman City Manager APPROVED AS TO FORM: w4a01-1- 6ffic f the Cf ttomey STANTEC : Digitally signed by Connole, Connole, Russell Russell Date: 2024.01.29 10:50:25 -08'00' LIM Its: CERTIFICATE OF LIABILITY INSURANCE ., -- I DA—",7D°7' THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURERS), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED, the policy(les) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(*). PRODUCER Lockton Companies ON— 444 W. 47th Street, Suite 900 PHONE FAX Kansas City MO 64112-19M -MARL 14r- Not (816) %0-9000 kcasu@lockton.com INSURERMI AFFORDING COVERAGE - NMC INSURED STANTEC CONSULTING I awm a: Berkshire Hathaway Specialty Insurance Company 22276 1415077 SERVICES INC INSURER C: 410 177H STREET INSURER D : SUITE 1400 INSURER E : DENVER CO 80202-4427 COVERAGES CERTIFICATE NUMBER: 15683061 REVISION NUMBER: XXXXXXX THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR la TYPE OF INSURANCE ADM Sum POLICY NW1sER LIM B X� GENERALLIANLITY CLAW -MADE ® OOCUR CONTRACTUAUCROSS Y N 47 - GLO-307594 5/1/2023 S/I/2024 EACH s 2OW000 PRENIMS ift a=ww=1 $ 1,000,000 MEO EW Ww am s 25.000 IL XCU COVERED PERSONAL a ADV INJURY s2.000,000 GM A GRE"TE LaaT APPLIES PER POLICY © � ❑X LOC OTHER: GENERAL AGGREGATE s4,000.000 PRoowm - WNPIoP AGG s 2 000 0 0 s A A AUTOMOBLE LIA SM ANYAUTO OWNED SCHEDULED HIREDAUTOAUTOS ONLY AUTOS ONLY AUTOSOfa.Y Y N TC2J - CAP - SE086819 (AOS) TI -BAP - 8E086820 5/1/2023 5/1/2023 5/1/2024 5/1/2024 come UJMT:1,0W,W0 BODILY *JURY (Pw p—) _ ODDLY *JURY (Pw wddeM s $XXXXXXX s XXXXX7 x B 'IHBIN" LA LIAB EXCESS LIAa OCCUR CLNMS-MADE N N 47 - UMO-307585 S/l/2023 5/i/2024 EACH OCCURRENCE i 5.00U00 AGGREGATE s 1000,000 s A A A WORICERSCOMPENSATION NNypgppp��p�R YIN MNER0=MoEw (MaMMery in NH) r OF �TWNS babe+ NIA N UB-3P635310 AOS UB-3P533004 EXCEPT FOR H A WY 5/Ik023 5/1/2023 5/1/2024 5/1/2024 X EL EACHAOCT = E.L. DISEASE - EA EMPLOYEE $ IOW,000 E.L. DISEAsE- PoucY Lear s 1,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLE* (MM 191, Addldwd Rwmft ScMduK aey be aeaehed I awe *pea Is M***d) RE: SPOKANE, WA/ PAINTED HILLS FLOOD PLANE STUDY DOCUMENT REVIEW AND FEE PROPOSAL. CITY OF SPOKANE VALLEY ARE ADDITIONAL INSUREDS AS RESPECTS GENERAL LIABILITY AND AUTO LIABILITY, AND THESE COVERAGES ARE PRIMARY, IF REQUIRED BY WRITTEN CONTRACT. THE ADDITIONAL INSUREDS' OWN COVERAGE IS EXCESS OF AND NON-CONTRIBUTORY WITH THE GENERAL LIABILITY, AND ON THE AUTO LIABILITY AS RESPECTS THE USE OF VEHICLES OWNED BY STANTEC CONSULTING SERVICES INC. IF REQUIRED BY WRIST@) CONTRACT. CERTIFICATE HOLDER CANCELLATION See Attachment SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE 15683061 THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN CITY OF SPOKANE VALLEY ACCORDANCE WITH THE POLICY PROVISIONS. 10210 EAST SPRAGUE AVENUE AUTHOHaZaD REPIIEa:NTA SPOKANE VALLEY WA 99206 01988t+2015 ACORD CORPORATION. AN rights reserved. ACORD 25 (2016103) The ACORD name and logo are registered marks of ACORD ACOR& CERTIFICATE OF LIABILITY INSURANCE 5/1/2025 DATE(MMIDD/YYYY) 4/25/2024 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURERS), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Lock -ton Companies 444 W. 47th Street, Suite 900 Kansas City MO 64112-1906 (816) 960-9000 NAME CT PHONE FAX Extim A/C No E-MAIL. ADDRESS: kcasu@lockton.com INSURERS AFFORDING COVERAGE NAIC # INSURER A: Travelers Property Casualty Company of America 25674 INSURED STANTEC CONSULTING 1415077 SERVICES INC. INSURER B: Berkshire Hathaway Specialty Insurance Company 22276 INSURER C : 410 17TH STREET SUITE 1400 INSURER D : DENVER CO 80202-4427 INSURER E INSURER F : COVERAGES CERTIFICATE NUMBER: 15693061 REVISION NUMBER: XXXXSi'yy THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL SUER POLICY NUMBER POLICY EFF MM D POLICY EXP MM/DD LIMITS B X COMMERCIAL. GENERAL LIABILITY CLAIMS -MADE � OCCUR Y N 47 - GLO-307584 5/1/2024 5/1/2025 EACH OCCURRENCE $ 2000,000 PREM SES Ea o. en. $ 1 00Q 000 X MED EXP (Any one person) $ 25,000 CONTRACTUAL/CROSS X XCU COVERED PERSONAL & ADV INJURY $ 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO- JECT FX] LOC GENERAL AGGREGATE $ 41000.000 PRODUCTS -COMP/OP AGG $ 2,000,000 $ OTHER: AA AUTOMOBILE LIABILITY ANY AUTO OWNED SCHEDULED AUTOS ONLY AUTOS HIRED NON -OWNED AUTOS ONLY AUTOS ONLY Y N TC2J - CAP - 8EO86819 (AOS) TJ - BAP - 8EO86820 5/1/2024 5/1/2024 5/l/2025 5/1/2025 Ea BINEDccidentMINGLE -LIMIT $ 1 OQQ QQQ BODILY INJURY (Per person) $ XXXXx'X I BODILY INJURY (Per accident ) $ XXXXXXX PROPERTY DAMAGE Per accident $ XXXXXXX $XXXXXXX B X UMBRELLA uaB X OCCUR N N 47 - UMO-307585 5/1/2024 5/1/2025 EACH OCCURRENCE $ 5,000,000 AGGREGATE $ 5,000,000 EXCESS LIAB CLAIMS -MADE DED RETENTION $ $ Xx=xxX A A WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y / N ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICERIMEMBER EXCLUDED? � N / A N UB - 3P635310 (AOS UB - 3P533004 MA EXCEPT FOR OH IUD A WY 5/1/2024 5/1/2024 5/1/2025 5/1/2025 PER OTH- X STATUTE ER E.L. EACH ACCIDENT $ 1,00 Q QQQ E.L. DISEASE - EA EMPLOYEE $ 1,000,000 (Mandatory in NH) If yes, describe under E.L. DISEASE - POLICY LIMIT $ 1,000,000 DESCRIPTION OF OPERATIONS below DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) RE: SPOKANE, WA/ PAINTED HILLS FLOOD PLANE STUDY DOCUMENT REVIEW AND FEE PROPOSAL. CITY OF SPOKANE VALLEY ARE ADDITIONAL INSUREDS AS RESPECTS GENERAL LIABILITY AND AUTO LIABILITY, AND THESE COVERAGES ARE PRIMARY, IF REQUIRED BY WRITTEN CONTRACT. THE ADDITIONAL INSUREDS' OWN COVERAGE IS EXCESS OF AND NON-CONTRIBUTORY WITH THE GENERAL LIABILITY, AND ON THE AUTO LIABILITY AS RESPECTS THE USE OF VEHICLES OWNED BY STANTEC CONSULTING SERVICES INC. IF REQUIRED BY WRITTEN CONTRACT. I.LRIIr 1I_ 1 C rIV n 15683061 CITY OF SPOKANE VALLEY 10210 EAST SPRAGUE AVENUE SPOKANE VALLEY WA 99206 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED n 19RRL0015 Aropin Cf1RPOPATIr1N All rinhtc rnco niorl ACORD 25 (2016103) The ACORD name and logo are registered marks of ACORD