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19-198.04DavidEvansAssociatesPinesMissionIntersectionImprovements CITY OF SPOKANE VALLEY INFORMATIONAL COVER SHEET FOR DOCUMENTS REQUIRING CITY MANAGER SIGNATURE (Upon Completion Submit to Legal Department) Project name: Pines and Mission Intersection Improvements Date: 1/24/24 Contract number: I9/-198.04, David Evans &Associates Budget account#:303.000.300.595.10.41.02 Amount seeking approval for: $ $18,341.21 ($245,425.78total) DEPARTMENT: ® Engineering 0 Economic Dev. ❑City Atty DParks,Rec&Facilities ❑Finance ❑HR 0 Admin. 0 IT ❑ Building AGREEMENT TOPIC & BACKGROUND: David Evans &Associates-Amendment#4 for Engineering Services The project will eliminate the split-phased signal timing for traffic on Mission turning onto Pines. It will reconfigure signal operations and provide a dedicated left turn lane for westbound Mission turning south onto Pines, dual dedicated left turn lanes for eastbound Mission turning north onto Pines, and a dedicated right turn lane for southbound Pines turning west onto Mission. David Evans and Associates (DEA) was initially engaged late 2019 to provide design services for the original smaller project. Amendment#1 in late 2020 was to revise the design as a result of WSDOT comments and ROW constraints. Amendment#2 in July of 2021 was for additional services to continue design for the entire larger project. Amendment#3 extended the expiration date to end of 2024. Since the construction contract was awarded to N.A. Degerstrom July 11, 2023 and construction is expected to start mid-April, this Amendment#4 is to include DEA's Design Services During Construction (DSDC) and extend the duration to end of 2025. No additional funds are needed. SELECTION PROCESS: • ❑ Small Works Roster 0 RFQ ®Consultant Roster ❑Formal Bid 0 Negotiation 0 N/A or Other BUDGET/FINANCIAL IMPACTS: Revenues: Expenditures: CMAQ Grant $ 1,907,195 Preliminary Engineering $ 350,650 City Fund 301 $ 29,148 Right-of-Way $ 132,000 City Fund 402 $ 163,700 Construction $ 1,903,450 Developer Contrib. $ 286,057 Total est. expenditures $ 2,386,100 Total funds available $ 2,386,100 EXPIRATION DATE: 12/31/2025 NOTIFICATION DATE: 11/15/2025 ❑Council action needed for future renewal (Date Clerk notifies department contract is expiring) RENEWAL EVAL. NOTIFICATION DATE: (Notify department contract ren wal e luation is coming due) f G&" � dr vA.A -� De artmenf Director Project Manager Engineering Manager ® Federal debarment/suspension requirements met ❑ N/A ❑ T Review Completed , ® N/A Date �/roved: /27/ Z 1( , `� -t (--I approved: I'$% "cD Legal F ante �' ntract Ian age Funding source approval ❑ erformance&payment bond approval DOCUMENT DISTRIBUTION AFTER SIGNED: Q--f� Date l Z r(Z1 •One original to City Clerk w/copy of blue sheet approved: • One original to PW to transmit to Consultant k Manager i Z©�� • Copy to finance department Insuran c verage reviewed Expires: ATTACHMENTS: Date I /-I'o 2 9 Amendment#4 for contract#21-198.04 approved: y I Current Insurance Confirmation check Deputy anager P:/General Govemance/Forms/Contract Forms&Authorization/Revised Blue Sheetdoc Pn,,,,TT„uiarPrl n1_1n_1mz V.71 Washington State Pa" Department of Transportation Supplemental Agreement Organization and Address Number 4 David Evans and Associates,Inc. Original Agreement Number 908 North Howard St,Suite 300 Spokane,WA 99201 19-198 Phone: (509) 232-8669 Project Number Execution Date Completion Date 0300 December 31, 2025 Project Title New Maximum Amount Payable Pines/Mission Intersection Improvements $245,425.78 Description of Work Traffic Engineering Design and PS&E per revised proposal dated 6/24/21. The Local Agency of City of Spokane Valley desires to supplement the agreement entered in to with David Evans and Associates, Inc. and executed on 12/19/2019 and identified as Agreement No. 19-198 All provisions in the basic agreement remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows: Section 1, SCOPE OF WORK, is hereby changed to read: Design Services During Construction(DSDC) are now included per attached additional services proposal dated 1/18/24. II Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days for completion of the work to read: Completion date is amended to December 31, 2025. III Section V, PAYMENT, shall be amended as follows: Increase the maximum amount payable by $18,341.21 so new maximum amount payable is now $245,425.78 as set forth in the attached Exhibit A, and by this reference made a part of this supplement. If you concur with this supplement and agree to the changes as stated above, please sign in the Appropriate spaces below and return to this office for final action. By: Rusty Leahy,Vice President By: John Hohman, City Manager -441411 Consultant ' ature Approving Authority Signature \l4 t14 , maw Date DOT Form 140-063 Revised 09/2005 Exhibit A T'°`kane City of Spokane Valley, WA Pines and Mission Intersection Improvement Project No. 0300 Phase II - Design Services During Construction Prepared by: David Evans and Associates, Inc. 908 North Howard Street, Suite 300 Spokane, WA 99201 U January 18, 2024 TABLE OF CONTENTS I. INTRODUCTION 1 II. DESIGN CRITERIA 1 III. DESIGN SOFTWARE 1 IV. DETAILED TASK DESCRIPTION 1 TASK 1 PROJECT ADMINISTRATION 1 1.1 Project Management 1 1.2 Project Setup 1 TASK 2 COORDINATION AND MEETINGS 2 TASK 3 UTILITIES COORDINATION 2 TASK 4 SURVEYING 2 TASK 5 60% DESIGN 2 TASK 6 90% DESIGN 2 TASK 7 100% (AD-READY) DESIGN 2 TASK 8 GEOTECHNICAL ENGINEERING -GEO 2 TASK 9 TECHNICAL EXHIBITS 2 TASK 10 PUBLIC INVOLVEMENT 2 TASK 11 INTERSECTION CONTROL EVALUATION (ICE) 2 TASK 12 BASIS OF DESIGN MEMORANDUM (BOD) 2 TASK 13 DESIGN APPROVAL MEMORANDUM 3 TASK 14 PROJECT DEVELOPMENT APPROVAL MEMORANDUM 3 TASK 15 DESIGN SERVICES DURING CONSTRUCTION (DSDC) 3 V. GENERAL ASSUMPTIONS 3 City of Spokane Valley Page i Scope of Services-FINAL Pines and Mission Intersection Improvement Phase II DSDC January 18, 2024 I. INTRODUCTION David Evans and Associates, Inc. (DEA) and associated, Inc will provide Design Services During Construction (DSDC)for the Mission Avenue and Pines Road (SR27) intersection improvements (PROJECT) under the direction of the City of Spokane Valley (CITY). This scope of services uses the following references for project team members: • CITY = City of Spokane Valley- Project Sponsor and owner of facilities within the City of Spokane Valley rights-of-way. • WSDOT = Washington State Department of Transportation - Project coordination with review authority, and owner of facilities within State rights-of-way (Major Project Stakeholder). • CONSULTANT or DEA = David Evans and Associates, Inc. (Consultant on the project) II. DESIGN CRITERIA Design criteria will comply with the requirements of the original Agreement. III. DESIGN SOFTWARE Design software will comply with the requirements of the original Agreement. IV. DETAILED TASK DESCRIPTION TASK 1 PROJECT ADMINISTRATION 1.1 Project Management Project management will be on-going throughout the course of the project. The project manager will maintain communication with the CITY and WSDOT as well as with the Design Team. The project manager will monitor the project's scope, schedule, and budget, and will coordinate communication with the project's subconsultants, and other similar project management tasks. Assumptions 1. The tasks in this section assume that the project will be active from January 2024 through December 2024, or a total of 12 months. 2. For purposes of this scope it is assumed that project management will require 0.5 hours per month during this stage of the project, for a total of 6 hours. 1.2 Project Setup DEA will prepare the project change order form and set up project files including internal budget tracking spreadsheets, preparing the project's financial files, and the project's electronic and hard copy technical filing system. City of Spokane Valley Page 1 Scope of Services-FINAL Pines and Mission Intersection Improvement Phase II DSDC January 18, 2024 TASK 2 COORDINATION AND MEETINGS No changes to this section TASK 3 UTILITIES COORDINATION No changes to this section TASK 4 SURVEYING No changes to this section TASK 5 60% DESIGN No changes to this section TASK 6 90% DESIGN No changes to this section TASK 7 100% (AD-READY) DESIGN No changes to this section TASK 8 GEOTECHNICAL ENGINEERING - GEO No changes to this section TASK 9 TECHNICAL EXHIBITS No changes to this section TASK 10 PUBLIC INVOLVEMENT No changes to this section TASK 11 INTERSECTION CONTROL EVALUATION (ICE) No changes to this section TASK 12 BASIS OF DESIGN MEMORANDUM (BOD) No changes to this section City of Spokane Valley Page 2 Scope of Services-FINAL Pines and Mission Intersection Improvement Phase ll DSDC January 18, 2024 TASK 13 DESIGN APPROVAL MEMORANDUM No changes to this section TASK 14 PROJECT DEVELOPMENT APPROVAL MEMORANDUM No changes to this section TASK 15 DESIGN SERVICES DURING CONSTRUCTION (DSDC) DEA will provide assistance during the construction phase of the project. 15.1 Scope of Work a. Attend pre-construction meeting. b. Attend on-site construction meetings as necessary. (budgeted once a month) c. Review and respond to project submittals. d. Review and respond to requests for information (RFI's) and clarifications (CITY representative will prepare contract modifications and/or change orders if needed). e. Prepare punch list and provide final inspection and one re-inspection. f. Complete administrative project closeout. V. GENERAL ASSUMPTIONS This Scope of Services is based upon certain assumptions and exclusions, identified below and under specific tasks. The following assumptions were used in the development of this scope of services: 1. The project management budget for this supplemental Scope of Services is based on a project duration from January 2024 to December 2024, for a total of 12 months. 2. The level of effort for a given work task is limited to the amount of labor and expenses indicated in Exhibit D. Out-of-scope services beyond these limits will be provided as Extra Work. The CONSULTANT reserves the opportunity to shift budget between work tasks and between labor and expenses. 3. Terms and conditions of the original agreement for cost plus fixed fee with a not to exceed maximum will be maintained. If the scope of services increases or decreases as it relates to this supplemental scope of services, then an adjustment to the associated fees and delivery schedule will be executed once the CITY and the CONSULTANT mutually agree on the terms of the change. End of Scope of Services City of Spokane Valley Page 3 Scope of Services-FINAL Pines and Mission Intersection Improvement Phase II DSDC January 18, 2024 Pines/Mission Intersection Improvements Consulting Labor and Expense Estimate-Contract Amendment#4 ���� 4v`q e ' V Total Labor iir m$e�a fi Alt Cost by .. `<� �` + Total Task Task 1 Project Administration 1.1 Project Management 6 6 1.2 Project Setup 0.5 1 1.5 1.3 Monthy Invoices 6 8 14 0 0 Task 1 Subtotal Hours 12.5 0 0 9 21.5 $ 1,193.83 I Task 15 Design Sevice During Construction 15.1 Submittal Review 16 8 24 15.2 RFI Review and Response 12 4 8 24 15.3 Site Meetings(3) 8 15.4 Site Meetings(3) 10 15.5 Project Closeout 4 2 0 0 Task 14 Subtotal Hours 50 14 8 0 48 $ 4,903.04 Total Hours by Labor Classification 62.5 14 8 9 69.5 $ 6,096.87 Raw Wage Rate $ 69.50 $ 72.70 $ 51.28 $ 36.12 Raw Labor Cost $ 4,343.75 $ 1,017.80 $ 410.24 $ 325.08 A Subtotal Raw Labor Costs $ 6,096.87 B Overhead $ 10,642.09 @ 174.55% of A C FCCM $ 27.44 @ 0.45% of A D Fee $ 1,574.82 @ 25.8% of A Total Labor+Overhead+Fee $ 18,341.21 A+B+C+D Total Supplement Project Cost $ 18,341.21 I 1 of 1 1/18/2024 DATE(MM/DD/YYYY) ACORO CERTIFICATE OF LIABILITY INSURANCE 12/1/2024 11/28/2023 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Lockton Companies CONTACT 444 W.47th Street,Suite 900 PHONE FAX (A/C,No.Extl: (A/C,No): Kansas City MO 64112-1906 E-MAIL (816)960-9000 ADDRESS: kcasu@lockton.com INSURER(S)AFFORDING COVERAGE NAIC# INSURER A:Zurich American Insurance Company 16535 INSURED DAVID EVANS AND ASSOCIATES,INC. INSURER B:The Continental Casualty Company 20443 1456304 2100 S RIVER PARKWAY,SUITE 100 INSURER C:American Guarantee and Liab.Ins. Co. 26247 PORTLAND OR 97201 INSURER D:American Zurich Insurance Company 40142 INSURER E: INSURER F: COVERAGES MAIN CERTIFICATE NUMBER: 16455937 REVISION NUMBER: XXXXXXX THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL S LTR TYPE OF INSURANCE N W SD VD POLICY NUMBER UBR POLICY EFF POLICY EXP (MM/DD/YYYYI (MMIDD/YYYY) LIMITS A X COMMERCIAL GENERAL LIABILITY Y N GL09830389 12/1/2023 12/1/2024 EACH OCCURRENCE $ 1,000,000 DAMAGE TO RENTED CLAIMS-MADE X OCCUR PREMISES(Ea occurrence) $ 1,000,000 MED EXP(Any one person) $ 10,000 PERSONAL&ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 X POLICY X IMF LOC PRODUCTS-COMP/OP AGG $ 2,000,000 OTHER: $ C AUTOMOBILE LIABILITY Y N BAP9830390 12/1/2023 12/1/2024 COMBINED SINGLE LIMIT $ (Ea accident) 1,000,000 X ANY AUTO BODILY INJURY(Per person) $ XXXXXXX OWNED SCHEDULED BODILY INJURY(Per $ AUTOS ONLY AUTOS accident) XXXXXXX HIRED NON-OWNED PROPERTY DAMAGE $ XXXXXXX AUTOS ONLY AUTOS ONLY (Per accident) $ XXX�OO�X UMBRELLA LIAB OCCUR NOT APPLICABLE EACH OCCURRENCE $ XXXXXXX EXCESS LIAB CLAIMS-MADE AGGREGATE $ XXXXXXX DED RETENTION$ $ XXXXXXX D WORKERS COMPENSATION X STATUTE ER PER AND EMPLOYERS'LIABILITY Y/N WC9336626 12/1/2023 12/1/2024 ANY PROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $ 1,000,000 OFFICER/MEMBER EXCLUDED? N N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ 1,000,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ 1,000,000 B PROFESSIONAL N N AEH591924704 12/1/2023 12/1/2024 PER CLAIM$1,000,000 LIABILITY ANNUAL AGGREGATE$1,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) RE: 19-198-PINES/MISSION INTERSECTION IMPROVEMENTS(CIP#300).THE STATE AND AGENCY,THEIR OFFICERS,EMPLOYEES,AND AGENTS ARE ADDITIONAL INSUREDS AS RESPECTS GENERAL LIABILITY AND AUTO LIABILITY,AND THESE COVERAGES ARE PRIMARY,IF REQUIRED BY WRITTEN CONTRACT.THE ADDITIONAL INSUREDS'OWN COVERAGE IS EXCESS OF AND NON-CONTRIBUTORY WITH THE GENERAL LIABILITY,AND ON THE AUTO LIABILITY AS RESPECTS THE USE OF VEHICLES OWNED BY DAVID EVANS AND ASSOCIATES,INC.IF REQUIRED BY WRITTEN CONTRACT. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE 16455937 THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN CITY OF SPOKANE VALLEY ACCORDANCE WITH THE POLICY PROVISIONS. ATTN: CHRISTINE BAINBRIDGE,CITY CLERK AUTHORIZED REPRESENTATIV 10210 EAST SPRAGUE AVENUE SPOKANE VALLEY WA 99206 ©1988 015 ACORD CORPORATION. All rights reserved. ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD