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2023, 10-31 Special Meeting MinutesMINUTES SPECIAL MEETING City of Spokane Valley City Council Study Session Tuesday, October 31, 2023 Mayor Haley called the meeting to order at 4 p.m. The meeting was held in person by Council and staff in the Great Room at CenterPlace, 2426 N Discovery Place, Spokane Valley, and also remotely via Zoom meeting. Attendance: Councilmernbers Staff Pain Daley, Mayor John Hohman, City Manager Rod Higgins, Deputy Mayor Erik Lamb, Deputy City Manager Tim Hattenburg, Councilmernber John Bottelli, Parks & Roe Director Brandi Peetz, Councihnember Mike Basinger, Economic Dev. Director Laura Padden, Councilmernber Chelsie Taylor, Finance Director Ben Wick, Councilmernber John Whitehead, Human Resources Director Arne Woodard, Councihnember Virginia Clough, Legislative Policy Coordinator Gloria Mantz, City Services Administrator Bill Helbig, Comm. & PW Director Others in Attendance: Jill Smith, Communications Manager Kelly Konkright, Attorney Lesli Brassfield, Comm. Marketing Officer Chad Knodel, IT Manager Marci Patterson, City Cleric ROLL CALL: City Cleric Patterson called roll; all Councilmembers were present. APPROVAL OF AGENDA It was moved by Deputy Mayor Higgins, seconded and unanimously agreed to approve the agenda. PROCLAMATION: National American Indian Heritage Month, Mayor Haley read the proclamation for National American Indian Heritage Month. GENERAL PUBLIC COMMENT OPPORTUNITY: After Mayor Ilaley explained the process, she invited public comment. Barb Howard, Spokane Valley (via Zoom thanked staff for getting the nuisance property code update on the agenda. ACTION ITEMS: 1. Motion Consideration: Homeless Action Plan Adoption — Gloria It was moved by Deputy Mayor Higgins and seconded to defer the adoption of the Spokane Valley Homeless Action Plan to a later date in order to incorporate additional input. Ms. Mantz presented the current plan and noted some of the additional information. Mayor Haley invited public comment. No comments were offered. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. 2. Resolution 23-012 Assumption of Powers for Transportation Benefit District — Erik Lamb It was moved by Deputy Mayor Higgins and seconded to pass Resolution No. 23-012, declaring Councils intention to consider assuming the powers of the Spokane Valley TBD and setting a public hearing for November 14, 2023. Mr. Lamb provided a background regarding the formation of the TBD and the previous action taken by council. Mayor Haley invited public comment. No comments were offered. Vote by acclamation: in favor: Mayor Haley., Deputy Mayor Higgins, Councilmernbers Wick, Woodard, Peetz and Hattenhurg. Opposed: none. Councihnember Padden. Council Meeting Minutes, Study Session: 10-31-2023 Page 1 of 2 Approved by Council: 03-12-2024 NON -ACTION ITEMS: 3. Adinin Report: Tourism Nat -no & Ta Oinc — Lesh Brassfield,, 116 & West Ms. Brassfiwld introduced Rick Hosiner and Jessica McDonnell with 116 & West. Ms. McDonnell gave a presentation on the overview of the target audience for the "Valley". It is brand friendly, safe and collaborative, Mr. Hosiner spoke to the typeface and the font and the style and noted that specific colors have not been chosen at this time. Council provided questions and Ms. Brassfield closed the discussion noting that she was wor](ing to finalize the colors and building the websitc and the pieces to build out the tourism aspect of the name and tagline. 4. Admin. Rep(:)rt: Plante's ' F " c rry - S ' po ' rts Complex Compieliensive Master Plan —Mike Basinger,-EvarLbleff Mr. Basinger introduced Evan Eleff with The Sports Facilities Companies, Mr. Eleff provided a coin pre hen sive PowerPoint presentation regarding the Plante's Ferry Sports Complex. He detailed a clear plan for the phased improvements at the complex. Per the plan, the completed complex will include 13 rectangle fields, five triangle fields, expanded parking and other complex amenities including addition restroorns and concessions, Council discussed costs and additional parking. They agreed that the plan would greatly benefit the community and thatthe collaboration with Spo.kane County was important in the project, 5. Admin, Re,p.qrt,: Monsanto Funds --- Kelly Konkriylit Mr. Konkright provided background on the Monsanto funding and where the funds, originated fi-oni. He provided details on the court case that resulted in the city receiving a settlement payment in the amount of $3,548,719, He noted that a. portion of the settlement was received in April 2023 and Would be included in a future 2023 budget arnendinent as a revenue item. 6. AdvanceAgq!jda — Mayor Haley There was nothing to add to the advance agenda. COUNCIL COMMENTS There were no further Council comments, CITY MANAGER COMMENTS Mr. Hohnian stated that there may be a potential opportunity to apply for some rental car tax funding, but the request must be submitted by Monday, Mr, Basinger approached and provided overview of the request for the support letter and stated we would like to utilize the $332,579 left in the funding account., We would like to request a use for those funds for the cross-country course and that the LTAC committee was fully supportive in applying the $4A million in the cross country course. He would like a consensus to move forward in signing the letter. Consensus was received to move for with the request letter. It was inove(l hy Depuly Mtyor HiA �gins, seconded cind unanhnously cigreed to e0jout-17. The meeting adJourned at 5:18 p.m. AT T: all k­-.1-rALU, Marci N, tterson, City Clerk Parry Haley, Mayor Council Meetitig Minutes, Study Session: 10-31-2023 Approved by Council: 03-12-2024 Page 2 of 2 'Prortamattall City of Spokane Vaffey, Washington Whereas the history and culture of our great nation have been significantly influenced by American Indians and indigenous peoples; and Whereas the contributions of American Indians have enhanced the freedom, prosperity, and greatness of America today; and Whereas their customs and traditions are respected and celebrated as part of a rich legacy throughout the United States; and Whereas Native American Awareness Week began in 1976 and recognition was expanded by congress and approved by President George Bush in August 1990, designating the month of November as National American Indian Heritage Month; and Whereas in honor of National American Indian Heritage Month, community celebrations as well as numerous cultural, artistic, educational, and historical activities have been pllanned. NOW, THEREFORE, I Pam Haley, Mayor of the City of Spokane Valley, on behalf of the, Spokane Valley City Counciimembers, do hereby prociaim November as National American Indian Heritage Month in Spokane valley and we urge citizens to observe this month with appropriate programs, ceremonies, and activities. Dated this 31 st day of October, 2023. Pam Haley, Mayor 'yV 0 K A City Council SCITY or hiA. pne 10210 E Sprague Ave * Spokane Valley, WA 99206 4;000 valey Phone (509) 720-5000 + Fax (509) 720-5075 03- www,spokanevalley.org October 31, 21023 Board of County Commissioners Spokane County 116 W. Broadway Avenue Spokane, WA 99260 Dear Commissioners: The City of Spokane Valley is partnering with Spokane Sports to identify, plan and deliver a, national caliber sports tourism asset. We would like to utilize $332,579 in remaining Retail Car Rental Tax proceeds for the development of a cross course on 46.13 acres of park property owned by the City and 15.98 acres of adjacent property owned by Washington State Parks along the north side of the Spokane River on Flora Road in Spokane Valley. During the past nine months, staff at Spokane Sports and the City have collaborated to research and conceptualize a cross country sports complex that Would host middle school, high school, collegiate, post -collegiate and master's level events for local, regional, and national athletes. The Course would incorporate the natural typography and vegetation along the scenic Spokane River. The complex on the 60-,acre site would also include a 4,1 00-square-foot clubhouse, restrooms, concessions, and parking facilities required to host premier NCAA or similar cross country events from September to January. In the off-season, the complex would host clinics and practice opportunities, and support other sports such as cyclocross. The City is tentatively planning to begin construction of the complex in spring 2024 and complete the facility no later than August 2025. The City is working with Washington State Parks to secure use of the adjacent acreage. As of October 2023, construction of the facility is estimated at about $7 million and work on a conceptual design is underway, Spokane Sports projects that the cross course could have a direct economic impact of $12.5 million over 3-5 years, depending on the number and level of competitive events hosted annually, and resulting visitor attraction. The City's Lodging Tax Advisory Committee recently voted to; recommend to the City Council that $4.4 million in lodging tax proceeds be used to help construct the complex. Please accept this letter as an endorsement of the project from the City of Spokane Valley. Not only will this complex provide a dedicated location for youth and amateur cross runners to train and compete, but it will signiificantly benefit the economy and advance sports tourism in the region. Pam Haley, Mayor On Behalf of City of Spokane Valley Council 46 SpokanCo e unt�y w . S R I M G T D H IT= t M - = Per RCW 82.14,0494 Retail Car Rental Tax is one percent of the selling price or rental value of the vehicle, Proceeds from this tax may not be used to subsidize any professional sports team and must be used solely for the following purposes: • Acquiring, constructing, maintaining, or operating public sports stadium facilities • Youth, or amateur sport activities or facilities • Debt or refinancing debt issued for a public sports stadium facility Note: Contract with Spokane Sports Commission ends 12/31/2023 (Resolution 2019-0100) 2024 2023 Beginning Fund Balance 382,579 395,895 Revenue Tax Revenue 800,000 586,958 Merest 10,000 4,060 Total Revenues 810,000 591,018 Expenditures Spokane Sports Commission - 220,000 Avista Stadium M&O 150,000 162,900 Plantes Ferry Sports Stadium M&O 205,000 200,995 HUB Sports Center - - Cost Allocation 450 4.40 Total Expenditures 355,450 584,335, Annual Operating Contingency 454,550 20,000 Ending Fund Balance 382,579 382,579