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2023, 11-14 Formal Meeting MinutesMINUTES City of Spokane Valley City Council Regular Meeting Formal Format Tuesday, November 14, 2023 Mayor Haley called the meeting to order at 6 p.m. The meeting was held in person by Council and staff in the Great Room at CenterPlace Regional Event Center, 2426 N Discovery Place, Spokane Valley, and also remotely via Zoorn meeting. Attendance: Councilmembers Staff Parrs Haley, Mayor John Hohman, City Manager Rod Higgins, Deputy Mayor Erik Lamb, Deputy City Manager Tim Hattenburg, Councilmember Tony Beattie, Sr. Deputy City Attorney Laura Padden, Councilmember John Bottelli, Parks & Recreation Director Arne Woodard, Councilmember Bill Helbig, Community & PW Director Ben Wick, Councilmember Mike Basinger, Economic Dev. Director Absent: Jill Smith, Communications Manager Brandi Peetz, Councilmember John Whitehead, Human Resources Director Dave Ellis, Police Chief Others in attendance: Virginia Clough, Legislative Policy Coordinator Kelly Konkright, Attorney Sarah Farr, Accounting & Finance Program Mgr. Chad Knodel, IT Manager Justan Kinsel, IT Specialist Marci Patterson, City Clerk INVOCATION: In the absence of a pastor, a few minutes of silence were observed. PLEDGE OF ALLEGIANCE Council, staff and the audience stood for the Pledge of Allegiance. ROLL CALL City Clerk Patterson called the roll; all Councilmembers were present except Councihnernber Peetz. It was moved by Deputy Mayor Higgins, seconded and unanimously agreed to excuse Councilmember Peetz from this evening's meeting. APPROVAL OF AGENDA It was moved by Deputy Mayor Higgins, seconded and unanimously agreed to approve the agenda. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS n/a COUNCILMEMBER REPORTS Councilmember Padden: said she attended the Valley Chamber Annual meeting. Councilmember Hattenbig : said he attended an STA workshop called Connect 2035. Councilmember Woodard: said he attended the Wastewater Policy Advisory Committee meeting, the Annual Chamber meeting and Arts Commission annual gathering. Councilmember Wick: said he attended the MRSC Board of Directors meeting. He also noted that a previous long time Fire Commissioner, Joe Dawson passed away. Deputy Mayor Higgins: had nothing to report that has not already been reported. MAYOR'S REPORT Mayor Haley reported that she also attended many of the previously talked about meetings. PROCLAMATIONS: National DECA Month & Global Entrepreneurship Week Council Meeting Minutes, Formal: 11-14-2023 Page 1 of 4 Approved by Council: 03-12-2024 Mayor Haley read the proclamation for National DECA Month & Global Entrepreneurship Week. The Central Valley High School DECA program accepted the proclamation. GENERAL PUBLIC COMMENT OPPORTUNITY: After Mayor Haley explained the process, she invited public comments. Ms. Barb Howard, Spokane Valley (via Zoorn): spoke about a concern with junk vehicles in her neighborhood. Mr. Al Merkel, Spokane Valley: thanked Councilmember Woodard for his years of service. Mr. John Harding, Spokane Valley: spoke the use of language in our society and that each homeless person is a unique individual as are their situations and doesn't like putting all these people under one name. Ms. Katherine Fraiser, Spokane Valley: spoke about sexual predators and that none of them should be near any of our schools. NEW BUSINESS: 1. Consent Agenda: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Pranosed Motion: I move to Mprove the Consent Aimtada. a. Approval of Claim Vouchers on November 14, 2023, Request for Council Action Form: $13,086,348.76. b. Approval of Payroll for Pay Period Ending October 31, 2023: $749,163.41. c. Approval of Council Meeting Minutes of August 8, 2023 It was moved by Deputy Mayor Higgins, seconded and unanimously agreed to approve the Consent Agenda. 2. PUBLIC HEARING: TBD — Assumption of Powers — Erik Lamb Mayor Haley opened the public hearing at 6:21 p.m. Deputy City Manager Lamb stated that the Public Hearing was for Ordinance 23-022 for the TBD Assumption of powers. Mr. Lamb reviewed the overall TBD Assumption of power definition. Mayor Haley invited public comment; Diana Wilhite, Spokane Valley, suggested dedicating funds to a road fund and that any additional fields be used for park development. Mayor Haley closed the public hearing at 6:25p.m. 3. First Readinp, Ordinance 23-022 TBD Assumption of Powers —Erik Lamb After City Clerk Patterson read the Ordinance title, it was moved by Deputy Mayor Higgins and seconded to advance Ordinance 23-022 TBD Assumption of Powers, to a second reading. After Mr. Lamb gave a brief synopsis of the purpose of the ordinance, Mayor Haley invited public comments; no comments were offered. Vote by acclamation: in favor: Mayor Haley, Deputy Mayor Higgins, Councilrrrembers Hattenburg, Woodard, and Wick Opposed: Councilrnernber Padden. Motion carried, 4. Second Readin Ordinance 23-019 Junk Vehicles —Kell Konkri ht After City Clerk Patterson read the Ordinance title, it was moved by Deputy Mayor Higgins and seconded to approve Ordinance 23-019 Amending Chapter 7.05 SVMC, Relating to Junk and Unlicensed Vehicles. After Mr. Konkright provided a brief summary of the purpose of the ordinance, council asked for clarification regarding vehicles that were currently being repaired. Mr. Konkright noted that one car can actively be repaired as long as it is not for commercial purposes. Mayor Haley invited public comments; no comments were offered. Vote by acclamation: in favor: unanimous. Opposed • none. Motion carried. 5. Motion Consideration: Chan e Order Barker Rd BNSF Grade Sep. Project-- Rob Lochmiller It was moved by Deputy Mayor Higgins and seconded to authorize the City Manager to finalize and execute Change Order Nurnher 69 with Max J. Kuney Company in the amount of $72, .134. 00, Mr. Lochmiller presented the current change order and explained why the change order was necessary. Mayor Haley invited public comments; no comments were offered. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. ADMINISTRATIVE REPORTS: 6. Admin Report: TBD Funding Discussion — Erik Lamb Council Meeting Minutes, Formal: I 1 - 14-2023 Page 2 of 4 Approved by Council: 03-12-2024 Deputy City Manager Lamb and City Manager Hohman presented a PowerPoint presentation on the funding options for the Transportation Benefit District (TBD). Currently the maintenance for our residential roads has a shortfall due to the lack of revenues and there are multiple funding options for the TBD. A sales tax increase or a tab fee increase revenue comparison provided guidance to review a couple of the options. Councilmember Woodard stated this has been discussed 70+ times, so how long are we going to let our roads go? Council noted that our roads are in good shape and we need to do something now while the roads are still in good shape. Councilmember Wick believed there should be a vote of the people and any fee or tax should not be done through the council. Mayor Haley stated that a sales tax can often be volatile even though our city sales tax seems to do well. Council agreed that they would like additional information on a combo of a fee and a tax and would like to see what funding amount that would bring to the city. There was consensus to bring back additional information regarding the tab fee and how it could be initiated. 7. Admin Re ort: 2024 Draft Federal Legislative Agenda _Vir inia Clou h Ms. Clough introduced Mr. Mike Pieper with Cardinal Infrastructure to go over the PowerPoint presentation. Mr. Pieper spoke about the Federal projects and the policy priority. He also provided a 2023 year in review with the education and advocacy efforts that were done. Mr. Pieper gave an update on advancing the project priorities and what that would look like with the appropriation status for FY2024 and FY2025. There was a brief overview of the fentanyl crisis and what was being done at the federal level. S. Admin Report: CUR Funds Allocated for Behavioral Health Update —.Virginia Clough Ms. Clough and City Manager Hohman spoke about the one million dollars in mental health funding previously selected for Bast Valley mental health/counseling funding. However, the Board of County Commissioners fully funded the program that was presented for Bast Valley school district. If council would like to move forward for the funding a behavioral health program, we would like to have an RFP process in order to review the requests. Council agreed that behavioral health coverage could be expanded to include human trafficking. Councilmember Wick questioned the ability to use the finds as a one time investment in the fight against human trafficking. City Manage Hohman stated that it world still need to be part of the RFP process. Consensus was approved to expand the definition of behavioral health to include the help against human trafficking and still provide and RFP process. City Manager Hohman stated staff would reach out to entities that provided those specific services and start an RFP process for presentations. Mayor Haley called for a recess at 7:40 p.m.; she reconvened the meeting at 7:45 p.m. 9. Adinin Report: Pools Contract with YMCA -- John Bottelli Mr. Bottelli presented a proposal for an agreement with YMCA for the operation and maintenance of the city pool facilities. Mr. Bottelli noted the YMCA is the only organization to offer those specific services and has been operating our city pools since 2005. The current agreement expires at the end of 2023 and there were minor changes made to the proposed agreement. The proposed contract would increase the annual compensation to the YMCA from $34,000 plus actual expenses to $40,000 plus actual expenses, with an annual adjustment of the administrative fee not to exceed 3% or the CPI, whichever is smaller. The anticipated actual cost to the City for the 2024 aquatics season under this agreement would be an estimated $597,970, Council offered no questions. Consensus was approved to move forward with the agreement. 10. Admin Report: LTAC Recommendations to Council -- Sarah Farr_ Ms. Farr provided an overview of the LTAC finding and what it can be used for. Council questioned the allowable uses and Ms. Farr stated the marketing and operations for one of the applicants was acceptable. Ms. Farr also provided the LTAC recommendations on her council action covershect for them to continue to review and that the request for approval would come forward at a later council meeting. 11. Advance Agenda -- Mayor Haley Nothing to add to the advance agenda. Council Meeting Minutes, Formal: 11-14-2023 Page 3 of 4 Approved by Council: 03-12-2024 INFORMATION ONLY The (12) Fire Department Monthly Report, and the (13) Department Monthly Reports were for in -formation only and were not reported or discussed. COUNCIL COMMENTS 'I"here were no further Council comments, CITY MANAGER COMMENTS Mr. I lohman stated that there was a letter to Mr, Roger Millar For council to review thanking him for the assistance with the Barker PrQject, Mr, lJohman asked for any objections to having the Mayor sign the letter. No objections were raised. Mr. lJohman also provided an Update on the city hall project and current projections were still to have the first meeting of 2024 in chambers. It was moved by.Der uy Nlqyoi� Higgins, seconded crud imaniinmisly agreed to mijourn. Tile inecting adjOL11-Iled at 8.05 p.m. ATT �-E P Maperson, City rc] *e Clerk Pam Haley, Mayer Council Meeting MinUtCS, Formal: I 1- 14-2023 Approved by Council: 03-12-2024 Page 4 of 4 City of Spokane Vadq, Washington WHEREAS, DECA, which began in 1946, was originally named the Distributive Education Clubs of America, lsuiown today as an international association Of marketing StUdelItS, which works to prepare emerging leaders and entrepreneurs for careers in marketing, fumance, hospitality and management in Iiigh schools and colleges around the globe; an(] f,VH.r., R EAS�, DECA Clubs throughout the nation work to instill students with the spirit of enterprise, civic responsibility, and the complex skills needed to assure the America's strength in Imarketing keeps pace with the vast expansion of technology and tile increasingly sophisticated needs of people throughout the world; and WHEIU,AS, The City of Spokane Valley recognizes the important role that career and leadership education plays in preparing students in our high schools to be good citizens and successful adults; and WHEREAS, The City of Spokane 'Valley cornmends DECA in its work to teach students about the importance, opportunities and rewards offree enterprise, and WHERT',AS, Local high schools realize that options offered through DECA offer a wide range of high - wage, high -skill, high -demand careers; and WHEREAS, Spokane Valley has many high -quality career and technical education professionals in all types of school settings who are cornt-nitted to educating our children; and WHOU,AS, Global Entrepreneurship week is an opportunity to celebrate DECA and its accomplishments over the last 76 years and to raise awareness of the need and value of preparing students to join the work force, NOW THEREFORE I, Pain HaleY, Allcryor of the City of Spokane Mallq)p, on hehaif of the Spokane Vallej� Cit Y ,)) Council and the citizens qf the Cil ql'Spokune (to hereb)) proclain? the month qfNovember as Nation al DECA Mon tit, and I also 1)roelaim the week qfMovember 15 through 21 as Global Enlrepreneur.vhip 'Week sand lurge Spokane Valley citizens to leorn more about this t,t)oiiderftilcii7cl3,t,o7-lhi,vhile organization. Dated this 14111 clq)q1'Noi,,en7ber, 2023. Pain, Llalej�, Mayor 11"'111 0 K A SCliTY OF P YEA A I-, Valley November 14, 2023 Mr. Roger Millar Secretary of Transportation Washington State Department of Transportation PO Box 47315 EIMMUMM Dear Secretary Millar, City COU1161 10210 E Sprague Ave + Spokane Valley, WA 99206 Phone (509) 720-5000 + Fax (509) 720-5075 wwvi,spokanevalleywa.gov On behalf of the City of Spokane Valley, I am writing to express our sincere gratitude for Your support of the Barker Road/BNSF Grade Separation Project, it has been a pleasure to work with the Washington State Department of Transportation (WSDOT) team, especially the Eastern Region staff, throughout the project's development and construction. We'd like to acknowledge Former Eastern Region Administrator Mike Gribner, Assistant Region Administrator for Construction Robert Megen, Retired Local Programs Engineer Keith Martin, Current Local Programs Engineer Mark Allen, and Eastern Region Project Engineer Pete Corley and their respective teams for their outstanding contributions. Your WSDOT tearn's, assistance in developing funding alternatives for the project has been invaluable, and we appreciate the guidance and direction provided throughout the processes of planning, developing and constructing this important project in Our community. We are particularly grateful for the construction management services provided by WSDOT on behalf of the City, Without WSDOT's assistance, this project would not have come to fruition in such a timely and cost-effective manner. The new grade separation has already enhanced traffic flow, promoted bicycle and pedestrian safety, and increased access to goods and services, and will protect the environment and benefit our community for years to come. Once again, thank you for your support and partnership in this critical city project. We look forward to continuing to work with you and the WSDOT team on future endeavors. Sincerely, Pam Haley, Mayor On behalf of City of Spokane Valley Council III IMI 114mill 111.0 111� liq A Tuesday, November 14, 2023 600 p.m. GENERAL PUBLIC COMMENT (.)P1-1()1R,r1.JN1TY YOUR SPEAKING TIME WILL GENERALLY BE LIMITED TO THRE E MINUTES You may sign in to Speak bUt it IS not necessary, as the mayor ivill anora tue pumic tne opportunity to speaii. NAME TOPIC OF CONCERN YOU rPLE'ASE 1)"11IN"I" WILL SPEAK ABOUT t YOUR CITY OF R-E, SIJ)ENCE I'Veave no flea t once hilimitriion is entered on. thisfiwiti, if be(,.Ionium' a publie recordsubject ter public ifilvelosilre.