2023, 12-05 Study Session MinutesMINUTES
City of Spokane Valley
City COUnCil Study Session
Tuesday, December 5, 2023
Mayor Haley called the meeting to order at 6 p.m.The meeting was held in person by Council and staff in
the Great Room at Cented"lace, 2426 N Discovery Place, Spokane Valley, and also remotely via Zoom
meeting.
Aftendaitce:
COU1116 Injernbers
Pain Haley, Mayor
Rod Higgins, Deputy Mayor
'rim Hattenburg, Councilmernber
Staff
Joint Hohman, City Manager
Erik Lamb, Deputy City Manager
Joint Bot�telli, Parks & Ree Director
Brandi Peetz, Councilmember
Mike Basinger, Economic Dev. Director
Laura Padden, Councifinember
Chelsie TaylorFinance Director
Bell Wick, Comicilmember
Gloria Mantz, City Services Administrator
Arne Woodard, Councilmerriber
Virginia Clough, Legislative Policy Coordinator
Kelly Konkright, City Attorney
Bill Helb,ig, Community & PW Director.
Jill Smith, Coin munications Manager
Greg Bingainan, Communications Specialist
Glenn Ritter, Senior Engineer
Tony Beattie, Senior Deputy City Attorney
Adam Jackson, Engineering Manager
Eric Robison, Housing & Homeless Coordinator
1-",'j-ica Anisden, CIP Engineering Manager
Rob Lochniffler, CIP Engineering Manager
Dave Ellis, Police Chief
Chad Knodel, IT Manager
David Ellis, Police Chief
Marcy Patterson, City Clerk
ROLL CALL: City Clerk Patterson called roll; all Cott tic i Im cin bers were present.
APPROVAL OF AMENDED AGENDA It was
move(l by Depuy Alfezyor Higgins, secomled and
townimously cigreect to Ctj)1)7,oie the amencled agendci.
'C'ENERAL PUBLIC COMME'NT OPP011TUNITY: After Mayor Haley explained the process, she
invited public comment. Barb...H.owar S 'ouncilitiember Woodard .---�d, _pokane Vallev (via Zoom): thanked C
for the 13 year's of service representing the Valley, Caleb Altmeyer, Spokane: represents HRC and spoke
about the LIPCO111ing RFP for human trafficking and will bow out due to religious reasons as they assist
those in need and include religious activities and the funds are not authorized for that use. Dan Allison:,
cad qiti p_Vqljey: spoke about the need to fund the police department. John Harding, Spokane Vallcy� spoke
about public, safety and "ditto" to the previous speakers and would also like the city to review the contract
terrns for the RFQ.
ACTION ITEMS:
1, First Readin9Ordina----
nce 23-023-CTA-2023-0003 — Jp
. ..- I -----
After City Clerk Patterson read the Ordinance title, it was moved by Deputy Mayor Higgins and seconded
to advance Ordinance 23-023 Amending code text amendment 2023-003 to a second reading, Mr, Clark
gave a brief synopsis of tile purpose of the ordinance and discussion was held regarding what the code reads
for cities similar to Ours. The Mayor called for the vote. Vole by aceletinalion: inficivor: Mqyo)� Haley,
C0111161 MCCth1g MillUtCS, StL1dYSCSSiO11: 12-05-2023 F'age I of 3
Approved by Comicil: 03-12-2024
Deputy Mayor Higgins, Councilmembers Hattenburg Peetz, Padden and Woodard. Opposed•
Councilineinber Wick. Motion carried.
2. First Reading: Ordinance 23-024 TBD Tab Fee -- Erik Lamb
After City Clerk Patterson read the Ordinance title, it was moved by Deputy Mayor Higgins and seconded
to advance Ordinance 23-024 TBD Tab Fee to a second reading. Mr. Lamb gave a brief synopsis of the
purpose of the ordinance and provided a background on the TBD. Mayor Haley invited public comment.
Dan Allison, Spokane Valley: stated the tab fee should be a vote of the people. Council discussed the fees
at Iength and what it would look like if they were to take the vote to the citizens. They agreed they were at
a point that they need to do something for the pavement management program to be able to continue to
keep the roads in overall good condition, The Mayor called for the vote. Vote by acclamation: in favor:
Mayor Haley, Deputy Mayor Higgins, Councilinenibers Hattenburg and Woodard Opposed:
Councilinembers Peetz, Padden and Wick. Motion carried.
3. Motion Consideration: Homeless Action Plan Adoption — Gloria Mantz Eric Robison
It was moved by Deputy Mayor Higgins to adopt the Spokane valley Homeless Action Plan. Ms. Mantz
went through a detailed PowerPoint presentation that included an outline of the plan, how the plan was
developed, what changes were made to the plan and if approved how those plan changes will be carried
out. Mr. Robison also spoke briefly on the guidelines for the RFP for behavioral health or assisting with the
prevention of human trafficking. Mayor Haley invited public comment; no comments were offered. Vote
by acclamation: in,favor: unanimous. Opposed: None. Motion carried.
4. Motion Consideration: Street & Storinwater Maintenance & Repair Services Contract 2024 Option Year
Renewal - Bill Helbig
It was moved by Deputy Mayor Higgins to approve the 2024 contract renewal to Poe Asphalt Paving Inc.
in an amount not to exceed $1,585,120.00 for street and storrnivater maintenance and repair service and
authorize the City Manager to finalize and execute the contract. Mr. Helbig provided a brief background
on the existing contract and explained the bid process and went through costs pertaining to the contract.
Mayor Haley invited public comment; no comments were offered. Vote by acclamation: in fcn�or:
unanimous. Opposed: None. Motion carried
5. Motion Consideration: Street Sweeping Service Contract 2024 Option Year Renewal — Bill Helbi
It was moved by Deputy Mayor Higgins to approve the 2024 contract renewal to AAA Sweeping in an
amount not to exceed ,$620,495.00 for street sweeping and authorize the City Manager to finalize and
execute the contract. Mr. Helbig provided a brief background the previous action taken by council regarding
the contract services. He also explained the costs and terms pertaining to the contract. Mayor Haley invited
public comment; no comments were offered. Vote by acclamation: in favor: unanimous. Opposed: None.
Motion carried
Mayor Haley called for a recess at 7:00 p.m.; she reconvened the meeting at 7:10 p.m.
NON -ACTION ITEMS:
6. Admin Report: 2024 Fee Resolution — Chelsie Taylor
Ms. Taylor presented a review of the updated Master Fee Schedule for 2024. She went over the updated
park fees and the stormwater utility fees and other various fees with ing the schedule. Council discussed the
park and aquatic fees. Council provided consensus to return at a later council meeting with a Resolution for
adopting the Master Fee Schedule.
7. Admin Report: Spokane Sports funding request, 2024 TPA proceeds — Mike Basinger
Mr. Basinger introduced Ashley Blake, CEO of Spokane Sports. Ms. Blake presented a PowerPoint
presentation that reviewed the services provided in the current agreement, as well as the sports and
marketing services that would be provided in the renewed agreement if authorized. The funding request to
Council Meeting Minutes, Study Session: 12-05-2023 Page 2 of 3
Approved by Council: 03-12-2024
renew the agreement is For $4,00,000 ftom the Spokane Valley Tourism Promotion Area funding The
request fOr funding was presented to the TPA commission oil November 16"' and the Commissioners
Unanimously recommended that City council approve the request. Council was very supportive of tile efforts
from Spokane Sports thus fin, and pleased to see that they are looking at long range marketing for the area.
Council provided consensus to proceed with the process and return with a motion at a later date.
8, Admin R.eporL Park Maintenance rUF P .1 U )d — ohn Bottelli -Erik Lamb
Mr. Bottelli presented a PowerPoint presentation regarding the breakdown of tile RFP process to include
Signature Parks, ]Designated Parks and Linear Parks and Roadways. This will help to cover specific
comparisons of services for each park and find the most qualified applicant for each specific area. Council
discussed the proposals and funding For each as well as the additional staff needed to assist with the
workload. Ultimately, council provided consensus to return at a later date with a motion to proceed with
the RFP process as well as including the two additional FTE's necessary for the additional contracts.
9. Admin Rej2ort,. Construction Celebration — Bill Helbig, Erica. Afrisden, Rob Lochmiller
_
Mr, Helbig, Ms. Arnsden and Mr. Lochmiller presented an overview of the proJects completed for the 2023
constructions season. 12 proJects were constructed in 2023, totaling approximately $27.5 million worth or
improvements to the city. Council watched a video of the highlights from construction projects throughout
all phases, of the projects.
10. Advance Agenda
There was nothing added to the Advance Agenda.
COUNCIL COMMENTS
There were no further Council comments.
CITY MANAGER COMMENTS
Mr, Flohman expanded oil the human trafficking prevention RFP and stated that three providers had beef]
contacted and have an opportunity to submit all RFP for tile funding and will be in the next packet that goes
Out to Council. Council questioned if the police had submitted all RFP. Mr, Hohniall stated that they had
not, but a discussion regarding the funding can be discussed after the RF P presentations.
It iv as moved 4)) Del-nity Mayor fliggins, secondecl ond unalli11701181)) agreed to extend the cozincil ineeting
by one hour,
Executive Session: It ivas inoved by Dej)ufy Allayor Higgins, seconded and unanitnotisly agreed to
adjourn into executive sessionfir 60 ininules to discuss potential litigation andpotenlial acquisition qj'
real estate, and that no action wifl be taken uj3ora return to ol)en session. Council adjourned into executive
session at 8J3 p. m. At 9:1513,mSr, Delwity City Allorne. Beattie staled that Executhe Session ivould be
extended an additional 30 ininules. At 9:45p.m. Sr, Delwily Qy Attorney Beattie stated that E�xeculive
Session ivould be extended an additional 30 minutes, At 1 0:15.P. in. Sr, Dej)uly CiI.Y Attorney Beattie
stated that Executive ,Session ivould be extended an additional 15 ininules. Del -pity AlaYor Higgins
declared Council out qfexecuthe,session at Ill: 30p.m., at which three it iv as moved 1i), Councilinember
JfWk, SeCOnded and unanin7o us/Y rags -eel to adjourn.
ATT -,W:
erso P i arcn, City Clerk
rs,
Paill 11aley, May
COMICH WetifIg Minutes, study Session: 12-05-2023
Approved by Cooncil: 03-12-2024
Page 3 of 3
WENDED AGENDA
SPOKANE VALLEY CITY COUNCIL
RE GULAR MEETING
STUDY SESSION FORMAT
Tnesday, December 5,2023 6:00 p.m.
Ren)otelv via ZOOM Meeting antl
In Person at CenterPlace Regional Event Center Great Room
2426 N Discovery Place
Spokane Valley, WA 99216
Council Requests Please Silence Your Cell 111tonesDuring C01110I.Heefing
NOTE: Members Of the public may attend Spokane Valley Council meetings in -person at the address
provided above, or via Zoom at the link below. Members of tile public will be allowed to comment in -
person or via Zoom as described below. Public comments will qp!�L�eptLLcjjqj: those iterns noted on
the agenda as"pLib,liecoii'iineiitopportLiiiity,'If making a comment via Zoom, comments must be received
by 4:00 pm the (lay of the meeting,
® Sigg uptoprovide Oral Public Comment at the Mectigg..yJa Callin -in
• StibiiiitW.r.i...t..tetiP.tiblieCoiiiiiieiitPtioi•tott'ic --- Mle—etlilIg
• Join the Zoorn WEB Mect!jlg
- ----------------------------------------------------- ; ----------------------
CALL TO ORDER
ROLL CALL
APPROVAL OF AMENDED AGENDA
PROCLAMATION:
GENERAL PUBLIC COMMENT OPPORTUNITY: This is an opportunity for the public to speak on any
subject except agenda action items, as public comments will be taken on those items where indicated, Please
keep comments to matters within the jurisdiction of the City Government. This is not an Opportunity for questions
or discussion. Diverse points of view are welcome but please keep remarks civil. Remarks will be limited to
three minutes per person. If a person engages in disruptive behavior or makes individual personal attacks
regarding matters unrelated to City business, then the Council and/or Mayor may end that person's public
cornment time before the three -minute mark. To comment via zoom: use the link above For oral or written
comments as per those directions. To comment at the meeting, in person: speakers may sign in to speak but it
is not required,. A sign -in shect will be provided at the meeting.
ACTION ITEMS:
I . First Reading Ordinance 23-023-C'FA-2023-0003 — Jerremy Clark
2, First Reading: Ordinance 23-024 TBD Tab Fee — Erik Lamb
[Public comment Opportunity]
3. Motion Consideration: Homeless Action Plan Adoption — G loria Mwitz
[public comment opportunity]
4. Motion Consideration: Street & Stormwater Maintenance & Repair Services
Contract 2024 Option Year Renewal- Bill Helbig,
[public comment opportunity]
5. Motion Consideration: Street Sweeping Service Contract 2024 Option Year Renewal — Bill Helbig
[public comment opportunity]
NON -ACTION ITEMS:
6. Adinin Report: 2024 Fee Resolution — ChelsicTaylor
7. Ach-nin Report: Spokane Sports funding request, 2024 TPA proceeds — Mike Basinger
8, Admin Report: Park Maintenance RFP Update — John Bottelli
Council Agenda Dcceniber 5, 2023 Page I o1'2
9. Admin Report: Construction Celebration -- Bill Helbig
10. Advance Agenda -- Mayor Haley
COUNCIL COMMENTS
CITY MANAGER COMMENTS
EXECUTIVE SESSION: Pending and Potential Litigation [RCW 42.30.110(1)(i)] & Potential
Acquisition. of Real Estate [RCW 42.3 0,110(1)(b)] .
(Proposed motion: 1 move Council adjourn into executive session for approximately 1 hour to discuss
pending and potential litigation and to discuss potential acquisition of real estate, and that no action will
be taken upon return to open session)
I" Dfall] C�►1
Council Agenda December S, 2023 Page 2 of 2
Tuesday, December 5, 202-J1
6:00
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