24-006.00ElevationsAChildrensTherapyResource2024SocialServicesGrant 24-006.00
CITY OF SPOKANE VALLEY
GRANT AGREEMENT—OUTSIDE AGENCY
Economic Development or Social Services
Grant Recipient: Elevations; A Children's Therapy Resource
Project: Therapy Grants Program
Award Amount: 15,238. Category: Social Services Contract#: 24-006.00
Term Period: January 1,2024 To December 31,2024
THIS AGREEMENT is made by and between the City of Spokane Valley, a non-charter code City of the
State of Washington, hereinafter referred to as "City," and Elevations; A Children's Therapy Resource,
hereinafter referred to as "Grant Recipient,"jointly referred to as "Parties."
NOW THEREFORE, in consideration of the promises, covenants, and other provisions set forth in this
Agreement,the Parties agree as follows:
1. Purpose of Agreement. The purpose of this Agreement is for Grant Recipient to receive
funds from the City in order to provide economic development or social services within the City. As
detailed in the scope of work outlined in the proposal in Exhibit 1, the Project serves a fundamental
governmental purpose, is a City purpose for which the City is receiving consideration in the form of
community benefits, and is a City purpose in support of the poor or infirm, as provided in the State
constitution.A. Pursuant to RCW 35.21.703,it is in the public purpose to engage in economic development
and in furtherance of that purpose the City may contract with nonprofit organizations.
2. Administration. The Accounting and Finance Program Manager shall administer and be
the primary contact for Grant Recipient regarding terms of this Agreement. For good cause, as solely
determined by City, City may direct that Grant Recipient is no longer entitled to the use of said funds and
terminate this Agreement.
3. Representations. Grant Recipient shall use the funds received from City for economic
development or social services solely for the purposes and in accordance with the proposal submitted by
Grant Recipient to the City and its presentation to the City Council on September 19, 2023 incorporated
herein by reference. Grant Recipient shall perform the services and work set forth in the proposal and
presentation and promptly cure any failure in performance.
City has relied upon the representations made by Grant Recipient in the proposal and presentation. By
execution of this Agreement, Grant Recipient represents that the funds will be used for economic
development or social services in accordance with all current laws,rules and regulations. No substitutions
of purpose or use of the funds shall be made without the written consent of City. City shall make decisions
and carry out its other responsibilities in a timely manner.
4. Reporting. Grant Recipient shall file an annual summary report outlining and describing
the use of the funds provided by City and the services provided and the benefits of such services to the
community. The summary report shall be filed no later than January 31, 2025.
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24-006.00
5. Modifications. City may modify this Agreement and order changes in the work whenever
necessary or advisable. Grant Recipient shall accept modifications consistent with state and local law when
directed orally or in writing by the Accounting and Finance Program Manager.
6. Term of Contract. This Agreement shall be in full force and effect upon full execution
and shall remain in effect until terminated when (a) Grant Recipient expends all of the funds granted by
City and(b)Grant Recipient provides the annual report required pursuant to Section 4 of this Agreement.
Services and work set forth in the proposal and presentation shall be completed from January 1, 2024 to
December 31, 2024.
Either Party may terminate this Agreement by 30 days written notice to the other Party or with no notice
upon a determination by the City that the funds will not be or have not been used for the purpose as stated
in this Agreement. In the event of such termination,City shall cease and desist from distributing any further
funds to Grant Recipient for work performed or otherwise and Grant Recipient may be required to reimburse
the City for any funds expended for a purpose other than as stated in this Agreement.
7. Compensation. City agrees to reimburse Grant Recipient for out-of-pocket costs incurred
and expended in an amount not to exceed$15,238.
8. Payment. City shall reimburse Grant Recipient periodically upon presentation of an
invoice to City. Grant Recipient shall be responsible for showing that the City funds were used for
economic development or social services. Accordingly, the City shall not reimburse any expenses until
Grant Recipient provides summary/cover sheet,a detailed description of the services,goods, or other costs
incurred and expended,as well as copies of the invoices and receipts and proof of payment for which Grant
Recipient is requesting reimbursement. For any payroll related reimbursement requests, a description of
the work performed for the hours being requested must be submitted, along with any timesheets or similar
payroll documents. In the event no invoice was provided to Grant Recipient,Grant Recipient shall provide
an affidavit under penalty of perjury as to the detailed description of the use of the funds expended.
Qualified expenditures shall be incurred in calendar year 2024 and paid by Grant Recipient no later than
January 15, 2025. City shall not reimburse any expenditures incurred prior to or after calendar year 2024
or paid after January 15, 2025. The proof of expenses and payment shall be forwarded to the Accounting
and Finance Program Manager at the below stated address no later than January 21, 2025.
If the amount awarded is less than the requested amount in the application, Grant Recipient shall be
reimbursed for line items or projects in the application up to the amount awarded. Also, Grant Recipient
shall not be reimbursed for specific line items or projects in an amount greater than the budget submitted
for that line item or project in the application. An updated project budget shall be provided by Grant
Recipient and approved by City in Exhibit 2.
Grant Recipient is an independent contractor and shall be solely responsible for all employee payroll related
costs or expenditures. Grant Recipient shall assume all responsibility for maintaining complete payroll
records on programs where City funds have been used. If payroll costs are disallowed by the Washington
State Auditor's office or another oversight agency, Grant Recipient shall reimburse the City for any City
funds used in the program.
City reserves the right to withhold payment of funds under this Agreement or to seek reimbursement of
funds distributed under this Agreement which are determined in the reasonable judgment of the City
Manager or designee to be noncompliant with the scope of work, City standards, and City ordinances, or
federal or state law.
9. Notice. Notice shall be given in writing as follows or such change in address as provided
by either Party:
TO CITY: TO GRANT RECIPIENT:
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24-006.00
Name: Sarah Farr Name: Mary Anne Ruddis
Accounting and Finance Program Manager Executive Director
Phone Number: (509)720-5040 Phone Number: (509)385-2116
Address: 10210 E. Sprague Ave. Address: 325 S. University Rd. Suite 203
Spokane Valley, WA 99206 Spokane Valley, WA 99206
10. Applicable Laws and Standards. The Parties, in the performance of this Agreement,
agree to comply with all applicable federal, state, and local laws,ordinances, and regulations.
11. Relationship of the Parties. It is understood, agreed, and declared that Grant Recipient,
its employees,agents,and assigns shall be an independent contractor and not the agent or employee of City,
that City is interested in only the results to be achieved, and that the right to control the particular manner,
method, and means in which the services are performed is solely within the discretion of Grant Recipient.
Any and all employees who provide services to City under this Agreement shall be deemed employees
solely of Grant Recipient. Grant Recipient shall be solely responsible for the conduct and actions of all
employees of Grant Recipient under this Agreement and any liability that may attach thereto.
12. Insurance. Grant Recipient shall procure and maintain for the duration of the Agreement,
insurance against claims for injuries to persons or damage to property which may arise from or in
connection with the performance of the work hereunder by Grant Recipient, its agents, representatives,
employees,or subcontractors.
A. Minimum Scope of Insurance. Grant Recipient's required insurance shall be of the types and
coverages described below unless initialed as not applicable to Grant Recipient's operations:
1. Automobile liability insurance covering all owned, non-owned, hired, and leased
vehicles. Coverage shall be at least as broad as Insurance Services Office(ISO)form CA
00 01.
2. Commercial general liability insurance shall be at least as broad as ISO occurrence form
CG 00 01 and shall cover liability arising from premises,operations, stop-gap independent
contractors and personal injury, and advertising injury. City shall be named as an
additional insured under Grant Recipient's commercial general liability insurance policy
with respect to the work performed for the City using an additional insured endorsement at
least as broad as ISO CG 20 26.
3. Workers' compensation coverage as required by the industrial insurance laws of the
State of Washington.
Does not apply; Grant Recipient is not required to carry Workers'
compensation coverage
B.Minimum Amounts of Insurance. Grant Recipient shall maintain the following insurance limits
unless checked as not applicable to Grant Recipient's operations::
1. Automobile liability insurance with a minimum combined single limit for bodily injury
and property damage of$1,000,000 per accident.
Does not apply; Grant Recipient does not own or operate
automob es
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24-006.00
2. Commercial general liability insurance shall be written with limits no less than
$2,000,000 each occurrence,and$2,000,000 general aggregate.
C. Other Insurance Provisions. The Grant Recipient's policies are to contain, or be endorsed to
contain, the following provisions for automobile liability and commercial general liability
insurance:
1.Grant Recipient's insurance coverage shall be primary insurance with respect to the City.
Any insurance, self-insurance, or self-insured pool coverage maintained by City shall be
in excess of Grant Recipient's insurance and shall not contribute with it.
2. Grant Recipient shall provide City and all additional insured for this work with written
notice of any policy cancellation within two business days of their receipt of such notice.
3. If Grant Recipient maintains higher insurance limits than the minimums shown above,
City shall be insured for the full available limits of commercial general and excess or
umbrella liability maintained by Grant Recipient, irrespective of whether such limits
maintained by Grant Recipient are greater than those required by this Agreement or
whether any certificate of insurance furnished to the City evidences limits of liability lower
than those maintained by Grant Recipient.
4. Failure on the part of Grant Recipient to maintain the insurance as required shall
constitute a material breach of the Agreement, upon which the City may, after giving at
least five business days' notice to Grant Recipient to correct the breach, immediately
terminate the Agreement,or at its sole discretion,procure or renew such insurance and pay
any and all premiums in connection therewith, with any sums so expended to be repaid to
City on demand, or at the sole discretion of the City, offset against funds due Grant
Recipient from the City.
D.Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M.Best rating
of not less than A:VII.
E. Evidence of Coverage. As evidence of the insurance coverages required by this Agreement,
Grant Recipient shall furnish the City with original certificates and a copy of the amendatory
endorsements, including but not necessarily limited to the additional insured endorsement,
evidencing the insurance requirements of the Agreement before commencement of the work.
13. Indemnification and Hold Harmless. Grant Recipient shall, at its sole expense, defend,
indemnify,and hold harmless City and its officers,agents,and employees,from any and all claims,actions,
suits, liability, loss, costs, attorney's fees,costs of litigation, expenses, injuries, and damages of any nature
whatsoever relating to or arising out of the wrongful or negligent acts, errors, or omissions in the services
provided by Grant Recipient, Grant Recipient's agents, subcontractors, subconsultants, and employees to
the fullest extent permitted by law, subject only to the limitations provided below.
However, should a court of competent jurisdiction determine that this Agreement is subject to RCW
4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to
property caused by or resulting from the concurrent negligence of the Grant Recipient and the City, its
officers,officials,employees,and volunteers,the Grant Recipient's liability, including the duty and cost to
defend, hereunder shall be only to the extent of the Grant Recipient's negligence. It is further specifically
and expressly understood that the indemnification provided herein constitutes the Grant Recipient's waiver
of immunity under Industrial Insurance,Title 51,RCW,solely for the purpose of this indemnification. This
waiver has been mutually negotiated by the parties. The provisions of this section shall survive the
expiration or termination of this Agreement.
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14. Records. The City or State Auditor or any of their representatives shall have full access
to and the right to examine during normal business hours all of Grant Recipient's records with respect to all
matters covered in this Agreement. Such representatives shall be permitted to audit, examine and make
excerpts or transcripts from such records and to make audits of all contracts, invoices, materials, payrolls
and record of matters covered by this Agreement for a period of three years from the date final payment is
made hereunder.
All drawings, plans, specifications, budgets, reports, and other related documents prepared by Grant
Recipient under this Agreement are and shall be the property of City and may be subject to disclosure
pursuant to chapter 42.56 RCW or other applicable public record laws. The written, graphic, mapped,
photographic, or visual documents prepared by Grant Recipient under this Agreement shall, unless
otherwise provided, be deemed the property of City. City shall be permitted to retain these documents,
including reproducible camera-ready originals of reports, reproduction quality mylars of maps, and copies
in the form of computer files,for the City's use. City shall have unrestricted authority to publish,disclose,
distribute, and otherwise use, in whole or in part, any reports, data, drawings, images, or other material
prepared under this Agreement, provided that Grant Recipient shall have no liability for the use of Grant
Recipient's work product outside of the scope of its intended purpose.
15. Waiver. No officer, employee, agent or other individual acting on behalf of either Party
has the power,right or authority to waive any of the conditions or provisions of this Agreement. A waiver
in one instance shall not be held to be a waiver of any other subsequent breach or nonperformance. All
remedies afforded in this Agreement or by law, shall be taken and construed as cumulative,and in addition
to every other remedy provided herein or by law. Failure of either Party to enforce at any time any of the
provisions of this Agreement or to require at any time performance by the other Party of any provision
hereof shall in no way be construed to be a waiver of such provisions nor shall it affect the validity of this
Agreement or any part thereof.
16. Assignment and Delegation. Neither Party shall assign, transfer or delegate any nor all
of the responsibilities of this Agreement or the benefits received hereunder without first obtaining the
written consent of the other Party.
17. Subcontracts. Except as otherwise provided herein, Grant Recipient shall not enter into
subcontracts for any of the work contemplated under this Agreement without obtaining prior written
approval of City.
18. Confidentiality. Grant Recipient may, from time to time, receive information which is
deemed by the City to be confidential. Grant Recipient shall not disclose such information without the
prior express written consent of the City or upon order of a Court of competent jurisdiction.
19. Jurisdiction and Venue. This Agreement is entered into in Spokane County,Washington.
Disputes between the City and Grant Recipient shall be resolved in the Superior Court of the State of
Washington in Spokane County. Notwithstanding the foregoing,Grant Recipient agrees that it may,at the
City's request, be joined as a party in any arbitration proceeding between the City and any third party that
includes a claim or claims that arise out of, or that are related to Grant Recipient's services under this
Agreement. Grant Recipient further agrees that the Arbitrator(s)decision therein shall be final and binding
on Grant Recipient and that judgment may be entered upon it in any court having jurisdiction thereof.
20. Cost and Attorney's Fees. The prevailing party in any litigation or arbitration arising out
of this Agreement shall be entitled to its attorney's fees and costs of such litigation(including expert witness
fees).
21. Entire Agreement. This written Agreement constitutes the entire and complete agreement
between the Parties and supersedes any prior oral or written agreements. This Agreement may not be
changed,modified or altered except in writing signed by the Parties hereto.
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24-006.00
22. Anti-kickback. No officer or employee of City, having the power or duty to perform an
official act or action related to this Agreement shall have or acquire any interest in this Agreement,or have
solicited,accepted or granted a present or future gift,favor, service or other thing of value from any person
with an interest in this Agreement.
23. Severability. If any section, sentence, clause or phrase of this Agreement should be held
to be invalid for any reason by a court of competent jurisdiction,such invalidity shall not affect the validity
of any other section, sentence, clause or phrase of this Agreement.
24. Exhibits. Exhibits attached and incorporated into this Agreement are:
Exhibit 1: Grant Recipient's proposal—on file with the City Clerk
Exhibit 2: Updated Project Budget
Exhibit 3: Insurance certificates
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement as of the last date
written.
CITY OF SPOKANE VALLEY: Grant Recipient:
John Ho man, City Ma ger By: "y/9-7»M dds
Its: Authorized Representative
3 f Z 2z( Is0/075/
Date Date
APP OVED A T I FORM:
Of e of the 'ty Attorney
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taI vations
ee
children's therapy resource foundation
2024 PROGRAM BUDGET
Summary Program City Spokane Valley Agency Funds Total
Budget Grant Award
I. Personnel
A. Salaries, Wages, $0 $138,494.00 $138,494.00
Benefits, Taxes
II. Non-Personnel
A. Space Costs $0 $4806.00 $4806.00
D. Office and Postage $0 $2790.00 $2790.00
Expense
E. Telephone $0 $1170.00 $1170.00
F. Promotion& $0 $7,500.00 7,500.00
Awareness
G. Professional Fees $0 $6300.00 $6300.00
H. Training &Volunteer $0 $3650.00 $3650.00
I. IT and Miscellaneous $0 $15,050.00 $15,050.00
III. Therapy/Equipment $15,238.00 $119,762.00 $135,000.00
Program Cost
Total Therapy Program $15,238.00 $299,522.00 $314,760.00
Budget
Total Organization $15,238.00 $388,149.00 $403,387.00
Budget
DATE(MM/DD/YYYY)
ACORO CERTIFICATE OF LIABILITY INSURANCE
03/08/2024
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED
REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder Is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER INLAND NORTHWEST INSURANCE, INC. CONTACT
NAME: Steve Florance
12319 E BROADWAY AVENUE (A/CC.Nno.Ext): (509)892-6373 FAX
12319 (509)926-0621
SPOKANE VALLEY,WA 99216 E-MAIL
E-MAIL ADDRESS: stevef@inlandnwi.com
License#: 155923 INSURER(S)AFFORDING COVERAGE NAIC#
INSURER A: PHILADELPHIA INDEMNITY INSURANCE COMPANY
INSURED INSURER B:
ELEVATIONS:A CHILDREN'S THERAPY RESOURCE FOUNDATION INSURER C:
325 S UNIVERSITY RD STE 203 INSURER D:
SPOKANE VALLEY,WA 99206
INSURER E:
INSURER F:
COVERAGES CERTIFICATE NUMBER: 00006092-334826 REVISION NUMBER: 15
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP LIMITS
LTRINSD WVD POLICY NUMBER (MM/DD/YYYY) (MM/DD/YYYYI
A X COMMERCIAL GENERAL UABILITY Y Y PHPK2664553 03/06/2024 03/06/2025 EACH OCCURRENCE $ 2,000,000
DAMAGE
CLAIMS-MADE X OCCUR PREMISESO(EaENTED occu occurrence) $ 100,000
MED EXP(Any one person) $ 25,000
PERSONAL 8 ADV INJURY $ 2,000,000
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000
X POLICY JECT LOC PRODUCTS-COMP/OP AGG $ 2,000,000
OTHER: $
A AUTOMOBILE LIABILITY Y Y PHPK2664553 03/06/2024 03/06/2025 Ea accideDn SINGLE LIMIT $ 1,000,000
ANY AUTO BODILY INJURY(Per person) $
OWNED SCHEDULED BODILY INJURY(Per accident) $
AUTOS ONLY AUTOS
HIRED NON-OWNED PROPERTY DAMAGE $
X AUTOS ONLY X AUTOS ONLY (Per accident)
UMBRELLA UAB OCCUR EACH OCCURRENCE $
EXCESS LIAB CLAIMS-MADE AGGREGATE $
I DED RETENTION$ $
WORKERS COMPENSATION PER OTH-
AND EMPLOYERS'LIABILITY Y/N STATUTE ER
ANY PROPRIETOR/PARTNER/EXECUTIVE N/A E.L.EACH ACCIDENT $
OFFICER/MEMBER EXCLUDED?
(Mandatory In NH) E.L.DISEASE-EA EMPLOYEE $
If yes,describe under
DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $
A Stop Gap PHPK2664553 03/06/2024 03/06/2025 1,000,000
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space is required)
Refer to the attached Form,PI-GLD-Hs(10/11),for Additional Insured wording.
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN
City of Spokane Valley ACCORDANCE WITH THE POLICY PROVISIONS.
10210 E Sprague Ave
Spokane Valley,WA 99206 AUTHORIZED Pl S/ TAT
'�"/J
(SDF)
198 -2015 ACORD CORPORATION. All rights reserved.
ACORD 25(2016/03) The ACORD name and logo are registered marks of ACORD Printed by SDF on 03/08/2024 at 07:56AM
ELEVATIONS A CHILDRENS THERAPY RESOURCE FOUND https://secure.lni.wa.gov/verify/Details/liabilityCertificate.aspx?UB...
rr
STATE Of WASHINGTON
Department of Labor & Industries
Certificate of Workers' Compensation Coverage
February 22, 2024
WA UBI No. 603 178 139
L&I Account ID 640,352-00
Legal Business Name ELEVATIONS A CHILDRENS THERAPY
RESOURCE FOUND
Doing Business As ELEVATIONS A CHILDRENS THERAPY
Workers'Comp Premium Status: Account is current.
Estimated Workers Reported Quarter 4 of Year 2023"1 to 3 Workers"
(See Description Below)
Account Representative Employer Services Help Line, (360)902-4817
Licensed Contractor? No
What does "Estimated Workers Reported"
mean?
Estimated workers reported represents the number
of full time position requiring at least 480 hours of
work per calendar quarter. A single 480 hour
position may be filled by one person, or several part
time workers.
Industrial Insurance Information
Employers report and pay premiums each quarter
based on hours of employee work already
performed, and are liable for premiums found later
to be due. Industrial insurance accounts have no
policy periods, cancellation dates, limitations of
coverage or waiver of subrogation (See RCW
51 .12.050 and 51.16.190).
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