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2024, 03-12 Formal MeetingMINU]"ES City of Spokane Valley City Council Regular Meeting Formal Format Tuesday, March 12, 202/1 Mayor Haley called the meeting to order at 6 pri. The meeting was held in person by Council and stalT in Council Chambers, and also remotely via Zoorn meeting. A Itendemee: Councilmernbers Staff Para Haley, Mayor John Holman, City Manager. Thn Hattenburg, Deputy Mayor Erik Lamb, Deputy City Manager Rod Higgins, Councilmember ChelsieTaylor, Finance Director Al Merkel, Councilmernber (iloria. Mantz, City Services Administrator Laura Padden, COLUICitmernber Kelly Konkright, City Attorney Ben Wick, Co tine almernrber Bill Helbig, Community & PW Director Jessica Yacger, Councilmernber Tony Beattie, Sr. Deputy City Attorney John Bottelli, Parks and R-cc Director John Whitehead, HR. Director Mike Basinger, Economic Dev. Director Dave Ellis, Police Chief Jill Smith, Communications Manager Virginia Clough, Legislative Policy Coordinator Morgan Koudelka, Sr. Administrative Analyst Deanna Horton, Administrative Assistant Nikki Kole, I.'r Specialist Marci Patterson, City Clerk INVOCATION: Pastor Derek Cutlip with Victory Faith Church gave the invocation. PLEDGE OF ALLEGIANCE COU1161, staff and the audience stood for (lie Pledge or Allegiance. ROLL CALL City Clerk Patterson called the roll; all Councilmernbers were present. APPROVAL OF AM FND17,I) AGENDA Prior to approval, Counci Imember Merkel qLiestioned the need For the agenda to be amended. Mayor. Haley noted that it was requested by Councilmernber Wick to move two iterns from Action items to Administrative items and was asked for it to be amended in the advance agenda meeting. It was moied �y Del ur )) Allayor I-Jattenhurg to qpproi=e the presented amended agenda, seconded and agreed to unan imously. MAYOR'S STATEMENT Mayor 1-1aley read a brief statement that acknowledged the challenges the COU1161 has recently experienced and asked that she and the rest of the Council put aside differences and move forward working together for the better of our community. She also asked that current Council recognize the efforts and decisions of preViOLIS councils and move forward with. their decisions. INTRODUCTION OF SPECIAL GUESTS AND PIW, SENTATIONS n/a COUNCILMEMBER REPORTS Councilmember Yaege.i ; said she attended the Greater Spokane County Meals OD W11CCIS event, Went to the Olympus Senior Living ribbon cutting, and a Chamber networking event. Councilmember Padden: said she attend the Chamber's Board of Directors retreat. CQUncilrneqj4q� r_I-fi)- ins: stated that he attended the Spokane Regional Clean Air Agency Board meeting. Council Meeting Minutes, Formal: 03-12-2024 Page I of 5 Approved by Council: Councilmember Wick: noted that he attended the FMSIB rnecting and there is a six -year call for projects right now. He also attended the MRSC board retreat, and attended an event at Fairchild Airforce Base. Councilmember Merkel: spoke about an upcoming OAC meeting and concerns in the community about getting concealed weapon permits. Deputy Mayor Hatlenburg: spoke about an update on the STA and the new plaza area and that he also attended the Olympus Senior Living ribbon cutting. MAYOR'S REPORT The Mayor waived her reporting tinic as she spoke previously with an opening statement. PROCLAMATIONS: GENERAL PUBLIC COMMENT OPPORTUNITY: After Mayor Haley explained the process, she invited comments from the public. Ms. Barb Howard, Spokane Valley (via Zoom): spoke about the grant funding and safety aspects of the Sprague Ave Stormwater project. Ms. Kim Pollari, Spokane Valley: read the RCW regarding open public meetings and felt the public safety committee meetings should be open to the public. Mr. Dan Allison, Spokane Valley: spoke about term limits for councilmembers. Ms. Kerry Masters, Spokane Valley: stated she is a volunteer at SCRAPS and they are doing a great job. Mr. Mike Dolan, Spokane Valley: spoke about Balfour Park cost concerns and his concerns about the reprimand that Councilmember Merkel received at the previous meeting. Mr. John Harding, Spokane Valley: read a portion of the WAC pertaining to public meetings and stated he would like to attend the public safety meetings. _Mr. Danny Velardi, Spokane Valley. spoke about being a property owner and would like to reiterate the words of Mayor Haley's statement to move forward and work together. Mr. Benjamin Karns, Spokane Valley: spoke about SCRAPS and the management of the animals at the location. Mr. John : stated all animals' lives should be saved. Ms. Kendra Dennin Spokane Valley: spoke about adopting a dog that was deemed dangerous. NEW BUSINESS: 1. Consent Agenda: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion: I move to approve the Consent Aizends. a. Approval of Claim Vouchers on March 12, 2024 , Request for Council Action Form: $1,751,340.56. b. Approval of Payroll for Pay Period Ending February 29, 2024: $836,193.89. c. ApprovaI of Council Meeting Minutes of October 17, 2023 d. Approval of Council Meeting Minutes of October 24, 2023 e. ApprovaI of Council Meeting Minutes of October 31, 2023 f. Approval of Council Meeting Minutes of November 6, 2023 g. Approval of Council Meeting Minutes of November 14, 2023 h. Approval of Council Meeting Minutes of November 21, 2023 i. Approval of Council Meeting Minutes of December 5, 2023 It was moved by Deputy Mayor Hatenburg, seconded and unanimously agreed to approve the Consent Agenda. 2. Motion Consideration: Mayoral Appointment — STA Alternate — Mayor Hale It was proved by Deputy Mayor Hattenburg and seconded to move to confirm the Mayoral appointment of Councilmember Yaeger to the STA Board to serve as an alternate. After Mayor Haley stated that three of the members would not be able to attend the upcoming STA Board meeting due to the City trip to Washington DC, the Mayor invited public comment. No public comment was offered. Councilmember Merkel stated that at the original appointments, the mayor should have known that there would be three of them gone at some point in the year. Vote by acclamation: in favor: unanimous, Opposed: none. Motion carried. 3. First Reading: Ordinance 24-004: Franchise Agreement — Wholesail Networks — Tony Beattie Council Meeting Minutes, Formal: 03-12-2024 Page 2 of 5 Approved by Council: After City Clerk Patterson read the Ordinance title, it was moved by Deputy Mayor Hattenburg and seconded to waive the rules and approve Ordinance 24-004 related to a grant of franchise to Wholesail Networks, LLC, After Mr. Beattie gave a brief synopsis of the purpose of the ordinance, Mayor Haley invited public comments. No public comments were offered. Councilmember Merkel questioned the need to waive the rules. Mr. Beattie stated there was not an emergency, simply that the document had been presented previously and there were very minor changes from the last agreement. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. 4. First Reading: Ordinance 24-003: Franchise A reement _ Zipi Fiber Pacific LLC —'Ton Beattie After City Clerk Patterson read the Ordinance title, it was moved by Deputy Mayor Hattenburg and seconded to waive the rules and approve Ordinance 24-003 related to a grant off •anchise to Ziply Fiber Pacific, LLC. After Mr. Beattie gave a brief synopsis of the purpose of the ordinance, Mayor Haley invited public comments. _Mr. John Harding, Spokane Valley: stated there were multiple outage reports in areas with Ziply. Mr. Jason Schriver, Spokane Valley: stated the outages were due to a software update and that it was known by Ziply and that they had notified the customers in advance of the outages. Councilmember Merkel questioned the need for service level requirements for the company. Councilmember Wick stated that this is not a contract for services, but an agreement to use the right of ways. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. 5. Motion Consideration: Local Access Street Preservation Services Bid Award Inland Asphalt ---- Bill Helbig It was moved by Deputy Mayor Hattenhurg and seconded Move to award the Local Access Street Preservation Services Contract to Inland Asphalt Company in the amount of $1,124, 000 and authorize the City Manager to f nalize and execute the contract. Mr. Helbig provided a detailed background of the bid process, the companies that bid for the contract and that Inland Asphalt was the lowest and most responsive bidder for the project. He stated the awarded contractor would be responsible for road preservation treatments and stormwater improvements for our local access streets. Mayor Haley invited public comments; no comments were offered. Council discussed the type of unit based contracting and that it worked well for this kind of project. Vote by acclamation: in favor: unanimous. Opposed.• none. Motion carried. ADMINISTRATIVE REPORTS: 5. Spokane County Regional Animal Protections Services SCRAPS Update — Erik Lamb and Morgan Koudelka Mr. Koudelka provided opening remarks and introduced SCRAPS Director Jesse Ferrari, Spokane County Chief Executive Officer Scott Simmons, SCRAPS Operations Manager Nick Hobbs Doyle, Field Operations Manager Chris Miller, and Senior Director of Community Affairs Cathrene Nichols. Mr. Ferrari opened the discussion with an overview of SCRAPS and their services. Mr. Hobbs Doyle and Mr. Miller also provided details about the hours of operation and the staffing levels for the agency. Council discussed with the staff the average holding time for the animals, the adoption of the animals, the funding for the agency, contracts with multiple agencies, the new administration, the Board and who from the city is representing us at the board meetings. The council expressed concern regarding the contract and if services were accurately covered and maintained. Mr. Lamb noted that there would be an additional presentation at a later date to review the contract in more detail. Mr. Ferrari noted the increase in population has lead to a drastic increase in the need for animal protection services in our county. Currently, SCRAPS has 40 full time staff to help cover all the services the agency provides. He also spoke about the term "no kill" and what the national standards are and that the agency is not a shelter, but a care and control organization for the animals. He feels that since his administration has taken over, that the shelter has been cleaned up and that they are all going through rigorous training to become more effective with the services they provide. He did note that they offer education to the public about the importance of spaying, neutering and micro chipping their pets. After a lengthy conversation, council closed the presentation by thanking SCRAPS for their efforts and the presentation and looked forward to continued communication and the review of the contract. Council Meeting Minutes, Formal: 03-12-2024 Page 3 of 5 Approved by Council: Mayor Haley called for a recess at 7:45 p.m.; she reconvened the meeting at 7:55 p.m. 6. Admin. Report: Street Maintenance Interlocal Agreement — Bill Helbig Mr. Helbig reviewed a PowerPoint presentation regarding the street Maintenance interlocal agreement (ILA). Mr. Helbig went over the historical details of the contract with Spokane County for road and traffic maintenance work when the city incorporated in 2003. In 2009 the city took over the road maintenance and the county continued to assist with traffic maintenance. In December of 2023 council provided consensus to bring the traffic portion of the maintenance in-house. Mr. Helbig stated that the new ILA will allow the city and the county to exchange services for any emergency street or traffic needs and that the agreement will remain as a true neutral agreement. The ILA will also provide the county to continue to deliver sign maintenance services and pavement marking for the city. Council discussed the framework of the agreement and provided consensus to move forward with the ILA. 6. Admin Report: Resolution 24-006: Governance Manual Update — Ma or/Council Councilmember Yaeger opened the conversation with a list of the proposed changes to the Governance Manual and proceeded to review each item individually. Some of the topics covered were the priorities, meeting location, councilmember conduct, legislative processes and procedures, adding description of the Public Safety Committee, council conduct standards and enforcement, general policies that include travel, dress code and volunteers/assistants. Additions to the social media policy were also reviewed. During the discussion, consensus was met to include the language "per Robert's Rule of Order" in section C, subsection 6 of Chapter 1. There was also consensus regarding adding "emergency situation" to Chapter 1, Section C, subsection 6 about leaving the meeting without being excused. It was inoved by Councihneinher Yaeger and seconded to extend the meeting by one hour at 8: 48 p. in. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. After much discussion, there was consensus reached to leave Chapter 5 as written. Council discussed the topic regarding the frivolous complaint section and what the reasonable standards are, and discussion was held regarding enforcement and applying the rules retroactively. As done in past manual updates, any changes made will be enforced upon adoption of the new manual. Council also came to a consensus on adding language about complying with providing information in an investigation as stated in Chapter 5, Section D subsection 3a to Chapter 5, Section D subsection 2b. Consensus was also provided to change the language from "seek approval" to "notify" in Chapter 6, Section B. Also approved, was the addition of "council approval" for the transfer of travel funds between councilmembers. Consensus was met to change the table in Chapter 1, Section l6b (number 16 on the chart) to reflect the vote to read 2/3 — not Majority as it currently reads. The final consensus of the discussion was approval to bring the Governance Manual back to council with all the approved changes and corrections made. 6. Admin Report: Ordinance 24-005: Hearing Examiner Code Text Amendments -- Kelly Konkright City Attorney Konkright met to present Ordinance 24.005 regarding changes in the code to reflect changes in the Governance Manual as presented in the previous discussion. Mr. Konkright noted that he will review the previous changes approved in the Governance Manual to make sure that none of them change the Ordinance as it is presented. Council provided no questions. Consensus was reached to bring the Ordinance back at the same time the updated Governance Manual is brought back. 7. Advance Agenda — Mayor Hale Councilmember Merkel requested a presentation for the process in obtaining a concealed weapon permit. There was no consensus to bring the item forward. Councilmember Merkel requested to explore a financial transparency ordinance as the City of Spokane was potentially doing. City Manager Hohman explained that on the Request for Council Action form there is a budget/financial impacts portion that details all the impacts for the contract or project. Council Meeting Minutes, Formal: 03-12-2024 Page 4 of 5 Approved by Council: There was no consensus to bring the item forward. INFORMATION ONLY COUNCIL COMMENTS COLUICilillen"IbU Wick spoke about the GSI trip to Washington DC that he would like to participate in and asked if there were any objections to his attendance. Mayor Haley noted that there were no objections to his travel. CITY MANAGER COMMENTS Mr. Hohman reminded everyone that there is no meeting next week, March 19"' as three couticilmernbers and three staff will be traveling to Washington DC; and the meeting on the 9"' of Apt -it will be a Special Meeting with Andrew Ballard to follow Lip on the Strategic Planning Workshop. Ms. Mantz also presented a letter Of SUPPOI't f'or the VOILInteers of America (VOA) Crosswalk 2.0 Shelter Project. The VOA is experiencing a funding, gap in their current pro ' ject and will be requesting -federal funding. Council provided consensus to allow Mayor Haley to sign (.lie support letter. Mr. Flohnian expressed gratitude to Congresswoman Cathy McMorris Rodgers for her assistance in the 2024 Congressional directed spending Submission and getting $3 million for theTrent/SUllivan project. It was i'noved hy Depitty Alqyoi� Rauenburg, sec°oncled and wwnimonslj) rigived to a(#oin-n. The meeting ct(�joza,n ed al 9:44 p. in ATFEST: LA A, M, rc,i atterson, City Clerk Pan'i Haley, Ma or Council Meeting Minutes, Formal: 03-12-2024 Approved by Council: Page 5 Df 5 i AM EN DI 11) AGENDA SPOKANE VALLE' Y CITY COUNCIL RE, GULA1Z MEIETING FORMAL FORMAT Tuesday, March 12,2024 6:00 p.m. Reinotely i4a 7.00MMeeting and In Pei -son at Spokane Valley City Hall, Council Chambers 10210 E. Sprague Ave. Spokane Valley, WA 99206 Council Requests Please Silence Yom- Cell' Phones.During Council Meeting NOTE: Members of the public may attend Spokane Valley Council meetings in -person at the address provided above, or via, Zoom at the link below. Members of the public will be allowed to comment in -person or via Zoom as described below. Public comments will only —be accepted for' ..ttiose items noted -on the agenda, as "publLg-ep If making a comment via Zoom, comments must be received by 4:00 parr the day of the meeting,. • S.igq jrp to Provide Oral Public Comment at the Meetin gJn • Submit ......Written ru Public ("'onient Prior to the-M.g-etin I . . . . ..... ... • Join the Zoom WEB M i .............. e�l_ng CALL '1d owmi R. INVOCATION: Pastor Derek Cutlip, Victory Faith PLEDGE OF ALLEGIANCE ROLL CALL APPROVAL OF AM111NDED AGENDA MAYOR'S STATEMENT INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS. COUNCILMY MBER REPORTS MAYOR'S RE PORT PROCLAMATtONS: GENERAL PUBLIC COMMENT OPPORTUNITY: This is an opportunity for the public to speak on any subject except agenda action items, as public comments will be taken on those items where indicated. Please keep comments to matters within the jurisdiction of the City Government. This is not an opportunity for questions or discussion, Diverse points of view are welcome but please keep remarks civil. Remarks will be limited to three minutes per person. If a, person engages in disruptive behavior or makes individual personal attacks regarding matters, unrelated to City business, then the Council and/or Mayor may end that person's public comment time before the three -minute mark. To comment via zoom: use the link above 'or oral or written comments as per those directions. To comment at the meeting in person: speakers may sign in to speak but it is not required. A sign -in sheet will be provided at the ineeting. NEW BUSINESS: Council Agenda Mardi 12, 20211 Page 1 of 2 Marci Patterson From: Jon Burns <jen83burns@grnail.corn> Sent: Tuesday, March 12, 2024 2:00 AM To: Council Meeting Public Comment Subject: Written Public Comment [EXTERNAL] This ornail originated outsftle the City of Spolcane Valley. Always use caudon when opening attachnients or clic<ing links. Please ensure this is read during opening public comment during the March 12th, 2024 meeting. Thank you. My name is Jennifer Burns and I am a resident of Spokane Valley. I am writing to express my deep concern regarding the recent incidents and clear contention during the City of Spokane Valtey Council Meeting on February 27, 2024 and again on March 5, 2024. The Mayor, the majority of tenured Council, and a newcomer engaged in extremely unprofessional behavior, bullying, verbal abuse, belittling, and exclusion of a fellow Councilmember. I was appalled to observe such shameful behavior in your interactions. As, a constituent, I find it deeply troubling and downright embarrassing to witness such conduct from our public representatives. It is important to remember that as an elected official, you hold a position of responsibility and trust within our community. Your actions reflect not only on Yourself but also on the office you hold and the constituents you represent. Bullying and unprofessional behavior have no ptace in public service and are not befitting of the role you have been entrusted with. I urge you to reflect on, your recent actions and consider the impact they have on those you serve. It is essential that you conduct yourself with the highest tevel of professionalism, and respect when engaging with, colleagues, constituents, and the public at large. I hope that you witl take this feedback seriously andl make a concerted effort to improve your behavior moving forward. As the City of Spokane Valley policy states, "The City will take prompt effective corrective action to end any harassing or retaliatory behavior." Our community deserves representatives who tend by example and treat others with dignity and respect, Thank you for your attention to this matter. Jennifer Burns 10210 E Sprague Avenue I Spokane Valley WA 99206 Phone: (509) 720-5000 1 www,SpokaiieValleyWA.gov March 13, 2024 The Honorable Maria Cantwell 511 Hart Senate Office Building Washington, DC 20510 Dear Senator Cantwell: Thank you foryOUr efforts to address housing and homelessness in Washington State and especially in the greater Spokane region. The City of Spokane Valley expresses its support for Volunteers of America (VOA) of Eastern Washington's CDS request to complete construction of the Crosswalk 2.0 Teen Shelter. This appropriation would provide the final funding needed to complete construction of the shelter and ensure homeless youth have a safe place to rebuild their lives. Construction is set to begin in May 2024 with completion projected for June 2025. However, inflation and increased construction costs have widened the gap in the final capital budget, so the timeliness of VOA's request is critically important to keep the project on track. Established in 1985 and operating continuously since then, Crosswalk's Teen Shelter is one: of only two licensed emergency shelters serving runaway and homeless youth, aged 13-20, in eastern Washington. Programming and services include family reconciliation services, clothing, showers, personal hygiene products, three meals a day, employrnent-readiness program and job -placement assistance, computer lab, independent living training including life skills, medical advocacy, GED tutoring with onsite testing, college preparation, behavioral health counseling, recreational activities, donor -funded college scholarship opportunities, transportation and access to transitional housing programs. The City of Spokane Valley believes that connecting our youth to, stabilizing and supportive services and building Crosswalk 2.0 adjacent to Spokane Community College will help youth secure livable wage jobs and avoid adult homelessness. Annually, 73% of these youth exit to safe or stable housing or reconcile with their families through Teen Shelter's behavioral health services. This project has broad local Support with capital and operations by multiple local jurisdictions, including the City of Spokane Valley, Spokane County, and Continuum of Care. The city provided a $500,000 grant in 2023 and the state legislature has invested in this, projectwith direct appropriations, in addition, private capital and operating donations from community members signify our region's strong commitment to reduce homelessness in Spokane County. On behalf of our City Council and community, l, appreciate any Support you can provide to complete funding for this important project and make a positive difference in the lives of these vulnerable youth as well as the region at large. Thank you for your consideration. Sincerely, Pam Haley, Mayor On behalf of the City of Spokane Valley Council Mayor Pam Haley Statement — March 12, 2024 Before we proceed with tonight's meeting, I would like to take a moment to respond to recent community feedback and address my fellow Councilmembers. Nearly twenty-one years ago, this City was formed to be responsive to our Spokane Valley residents and to provide services in a unique and fiscally conservative manner. Past City Councils and staff have worked diligently to put the needs of the City above their own. Together, we have accomplished remarkable achievements over a relatively short period of time with each successive Council building on the last. The list of accomplishments is very long and would take too long to highlight in the time I have available tonight. We have built an amazing local government that is the best mix of in-house and contract services that adheres to the Valley's desire for low taxation but is also extremely financially sound. The past few months have been challenging for all of us. With the Council's new composition and different approaches to our work, we have encountered some obstacles that have affected our work, city staff, and our community's trust. Lately, too much focus has been placed on criticizing past decisions, stating that nothing has been accomplished over the past several years, implying Council has not made sound decisions, or that we are not financially solid. These remarks have also questioned the transparency of our operations and the efforts of our hard-working staff. We seem to have lost our focus on working as a team and the results have not been positive for our residents. A little later tonight, we will be discussing a document that hopes to improve the way we work together. 1 ask each Councilmember to join me in moving this forward. At last week's meeting our community spoke up loud and clear. They demand that we work together and get back to city business. I believe this is a significant moment for all of us, and we have a choice. I am asking all Councilmembers, including myself, to put aside our differences and work together towards the best interests of Spokane Valley. We may have different ideas, opinions and beliefs, but we have the obligation to our residents to discuss and debate issues professionally and respectfully. Even though we may not always come to an agreement, once a decision is made, I urge the Council to support that decision and move on. Our Council must respect the decisions previous Councils have implemented, as we know, those decisions were not made lightly and involved much time, discussion and evaluation of the facts. It's time to move forward, together. Let's keep our focus on one goal - making the best policy decisions to ensure a positive future for the Spokane Valley community. I'm optimistic that we can move forward with a shared commitment to working collaboratively, listening to one another, and making decisions that benefit our wonderful community. Thank you. _r"UBLIC COMMENT SIGN -IN SHEET 1111; jp­ jj� I KI A Tuesday, March 12, 2024 6:00 p.m. ti�� PIJB1,1C COMMENr OPPORTUNUry THIS IS FOR GENERAL PUBLIC COMMENTS YOUR SPEAICNG TIME WILL GENERALLY BE LIMITED TO THREE MINUTES Vnn rnay.4ifyn in tosnpalc but it is not necessarv. as the Mavor will afford the imblic the opportunity to speak. NAME PLEASE PRINr TOPIC OF CONCERN YOU WILL SPEAK ABOUT YOUR CITY OF RESIDENCE v. IT ( ()W Onloz, .......... C R e- 1 fir, ka ke L ..... A 0 s iJ ki ...... . ....... ......... . Pleave note that onee iqlimnaflon is entered on this.1brm, it becomes a pubfic recorel sujecl to public dhcfosure.