09-200.00 Financial Forensics: Law Enforcement Billing DisputeOFFICE OF THE CITY ATTORNEY
MICHAEL F. CONNELLY - CITY ATTORNEY
CARY P. DRISKELL - DEPUTY CITY ATTORNEY
11707 East Sprague Avenue Suite 103 ♦ Spokane Valley WA 99206
509.688.0235 ♦ Fax: 509.688.0299 ♦ citpthorrWyq po�agpyalley org
October 14, 2009 �1�r 9 2�flo u
Darrell D. Dorrell B y'
Financial Forensics
Kruse Woods 1
5285 SW Meadows Road, Suite 340
Lake Oswego, OR 97035
RE: Letter agreement regarding amendment to contract for services from October, 2008
Dear Mr. Dorrell:
As you are aware, the City contracted with Financial Forensics on or about August 20,
2008, for forensic accounting consulting services related to the City's discussions with
Spokane County regarding the 2006 law enforcement dispute. As you further recall, the
City and Financial Forensics recognized the need to revise the original agreement in mid -
October, 2008 to amend the scope of services based on information we learned from your
initial work. This resulted in our working with you on drafting a "Scoping Statement &
Budget Matrix — 2n Assignment ", dated October 22, 2008.
Theyarties agreed by e-mail to utilize the attached "Scoping Statement & Budget Matrix
—2 n Assignment" as the basis for an addendum to the original contract, and to treat that
e -mail as the writing memorializing the addendum. A question arose recently internally
where the formal contract addendum was located. In order to avoid confusion, I decided
to do this letter agreement to more formally reflects the intent of the parties to execute the
addendum from last year, including the scope of services and budget in the attached
"Scoping Statement & Budget Matrix — 2 nd Assignment ". In light of the above, and if
you are in agreement, please sign both originals of this letter agreement and return one to
our office.
Very truly yours,
Casltell
City Manager /Deputy City Manager
bweell D. Dorrell, vial Forensics
Date
/t/i , l t
Date we
C09- 2�
City of Spokane Valley
Scoping Statement & Budget Matrix — 2 n Assignment
October 22, 2008
Scoping Statement Item I Tasks to be Com ` Comments /Possible Deliverables
Estimated Completion: 2 weeks from start date; Estimated Fees: Not to exceed $10,000.
Per 10/14/08 telecon with Cary and
This will define the "as -is" condition.
Morgan "existing methodology" is
This will establish an "anchor point" to which all
"Utilize the existing methodology that
comprised of: 1) original contract, 2) Settle
parties "should" agree. Conversely,
was actually used by the County for
Adjust refinements made since inception
a ,
and 3) supporting documents, e.g. Budget,
disagreements can then be quantified via
"reconciliations"
determining the City of Spokane
Jail Rate Plan et al .
rough -cut of differences if
Valley law enforcement costs for
,
necessary.
2006."
Morgan indicated that we have all
necessary documents with which we can
Output would consist of a high -level "map"
complete this task.
linking contractual and documentary variables.
This will define the "should be" condition.
"Determine the amount of cost
Comparison of the "as -is" and "should be"
A dollar will represent any double- recovery
recover duplicated in ail rates and
ry p '
conditions will isolate any double- recovery
as the delta between "as -is" and "should
Portion of law enforcement and jail costs.
law enforcement cost for 2006."
be" for 2006.
NOTE: The amount will be comprised of the
aggregate delta and will not attempt to
disaggregate into discrete components.
"Determine the appropriate manner
of correcting the double- recovery
that can be easily applied to the
This Item is partially dependent upon the
This will not include specific contract
existing methodology for the law
magnitude of any delta.
suggestions or language.
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City of Spokane Valley
Scoping Statement & Budget Matrix — 2"' Assignment
October 22, 2008
Scoping Statement Item
Tasks to be Completed
Comments /Possible Deliverables
enforcement contract."
This is a follow -on calculation based on the
amount of double- recovery identified above
"Determine the amount of the
adjustment to the City of Spokane
Valley law enforcement charges for
2006. "
This abbreviated version can be used for
discussion, and can be readily built upon in the
Per 10/14/08 telecon with Cary and
event that a mediation -ready result is ultimately
Morgan this Item will be completed in
required.
"Develop a final report/conclusion
outline format supported by brief
schedules and /or exhibits.
This includes attendance at one City /County
that can be presented to the County
work session in Spokane to deliver findings,
and utilized as testimony in a
A copy can be given to the County to
clarify contents, address questions, et al.
mediation and /or court proceeding."
permit their understanding of the approach
and conclusions. Its structure will permit
This does not include actual testimony or any
self- evident review by the County.
preparation associated with any actual
mediation itself. The mediation and related
report and contents would be considered a
separate, follow -on engagement.
End of Document
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