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Pre-Incorportion Manager Newsletters 3/4/03 - 5/6/03 I MEMO CITY OF SPOKANE VALLEY 11707 Sprague Ave, Spokane Valley WA 99206 Tel: (509) 921 -1000, Fax (509) 921 -1008 e-mail lwalton@spokanevallcy.org TO: Council FR: Lee W Sub: Newsletter for March 4 T " Logo Progress At the meeting Tuesday night I displayed some of the better logo designs submitted for the contest along with some additional drawings by a commercial artist. Frankly, I was disappointed by the latter and don't see them as in the running. They were great art but not really appropriate as a City logo. If you feel differently about this please me know. I have asked another artist recommended by Mike F to give it another try but we need to make a decision soon in order to have decals printed for the police cars, uniform patches and perhaps lapel pins by March 31. . City Web Site By now you have had a chance to absorb the MuniNet Guide and Review that was enclosed with the last newsletter. I don't know about you but it was a revelation for me. I thought I was pretty "hip" on current web site technology but some of this new stuff makes me feel even more like a dinosaur. Although the cost of the initial technology and set up appears to be "reasonably reasonable" I am a little concerned about the cost of maintaining it and keeping it up to date. It would be better to have nothing than a web site that is usually out of date. I run across this problem too frequently and it certainly reflects poorly on that City (or business) Anyway this is something to think about and plan for as we move ahead on this project. Vehicle Procedure In the event that members of the Council might envision a need to check out our new City Mini -Van on occasion, please consider giving Sue a copy of your drivers license to have on file.(insurance requirement) This need might well come up in connection to a conference or meeting located at some distance from the City. Citizen Complaint I am attaching a recent complaint (attachment K) from a citizen only to give you a feel for the kind of problems this City will face with increasing frequency after April 1. Often these problems are correctible but just as often they are not solvable in the legal sense because it's a private dispute or something not covered by a City ordinance. Of course the City will get blamed by the complainant if the problem is not solved and by the opposing party if the problem is solved. You as Council members need to be careful and cautious when receiving the spin off of these complaints (as you will) not to become enmeshed personally in the dispute. Nothing wrong in your monitoring the process and sympathizing with the parties but try not to take sides until the issues become clear. In this case we have a situation where one neighbor is "terrorizing" a neighborhood by racing dirt bikes on adjacent private property and there appears to be no specific County L ordinance that deals with this kind of problem. Indeed this situation illustrates a major difference between cities and counties. In a densely populated city this kind of nuisance is inappropriate and regulated while in mainly rural county areas this behavior is not a problem and typically ignored. Also, this letter illustrates the need, at some point, for an experienced Code Enforcement officer to handle these kinds of problems. Unfortunately, good CEOs are hard to find. Too often they tend to be either too timid or too aggressive. It takes a certain personality to be able to use persuasion rather than threats to achieve compliance with minimum "kickback ". This is particularly the case when, as often happens, (as in this case) there is no specific rule or ordinance dealing with the matter. Everything should be made simple as possible but no simpler Public Works Trust Fund In the way of general information you should know about the Washington State Public Works Trust fund. This is a significant pool of money (about $400 million this year) that is available to cities and other public agencies in the form of loans to finance public infrastructure. These are competitive loans, with a $10 million annual limit, dealing with roads, bridges, sewers storm water, domestic water and planning. These are very low interest 20 year loans ranging from 2% with a 5% local match to .05% for a 15% local match. The Planning loan is actually 0% interest. I'm not sure that we will be in a position to qualify in this first year but if anyone is interested there is an application workshop scheduled in Spokane on March 18 (From 8:30 to 10:00) I will probably send one of our Planners to check it out.. Park & Recreation Bill Hutsinpiller is trying to negotiate a better "deal" with the County (if approved by the Commission) which might lower the 2003 cost for parks from $780,000 to about $650,000. Also, that in exchange for a 6 month termination clause instead of a two year contract we would agree to give "first consideration" to transferring current employees if (when) we take over that function and that we acquire equipment at its depreciated value rather than original cost. Bill will also be requesting an appropriation in the '03 budget to "beef up" the recreation program. Among these are more hours of open pool time. For whatever reason the County has not opened swimming pools on weekends even during the summer ?? Bill thinks that for a net cost of about $25,000 we could extend the weekday hours a bit and provide some open hours on Saturday and Sunday as well. He is also suggests we should increase the present 1/2 half time Senior Center Coordinator to full time. If this is approved then the position should be transferred to the City payroll, saving $7500 in County overhead. More detail as we get into the '03 budget discussions. I have also authorized Bill to arrange for City of SV signs to be installed at each pool by April 1 if possible. g Permit Center If you haven't already, drop in and check out the new Permit Center "outback ". Except for a few small things like phones lines and computers, it a go. Our goal is to be ready by the 15` so we have time to train our people and iron out the bugs. There are still some issues to be resolved including software but that won't keep us from performing, just make it harder. I have seen the truth and it makes no sense! Opportunity Town Hall Attached is a work program developed by the new Spokane Valley Legacy Foundation provided via Bill Hutsinpiller. It certainly appears that the Foundation has their act together to the point where it probably makes good sense to turn the building over to them as a museum. If Council is comfortable with this direction I will ask Stan to prepare a draft lease. This lease could then be reviewed by Council following a presentation by the Foundation. Stan is ratherjammed now so this should wait until late April. SPFD The draft legislation from Sen McCaslin is intriguing although I'm not sure I understand it. As written it would seem to authorize SV to appoint one member to the current SPFD Board. However it might only apply to new District formations. In any case, I suspect this is just "motions" because I doubt if the City of Spokane or even the County would support this change. Gone! Just a reminder that I will be gone from Thursday until Monday night. Stan will be here except for Saturday. ATTACHMENTS a. Memo Fr: Dick W Re: Pines Rd improvement b.. Memo Fr: Dick W Re: Inland Properties mitigation c. Letter To: Bill Bryn Re: Township Hall d. Letter Fr: K Washington Re: Methadone Committee e. Outline by Bill H Re: Proposed Summer programs f Memos Fr: Bill & Shelly Re: Weekly progress g. Memo Fr: Lee W Re: Planning. h. Memo Fr: Lee W Re: Waste i. his�rts. j. Memo Fr: Sue L Re: Vehicle Procedure k. Mail Re: Citizen Complaint & Memo Fr: Mac 1. Flyer Re: Public Works Trust Fund m. Letter Fr: J Slaughter Re: Memorial /w Mayor's response n. Memo Fr: Bill H Re: Opportunity Town Hall o. Letter Fr: Mike D Re: Cable Advisory Board P tt/a sfz W �fVL- YH2 �N1J° R, �Jdtdtcnl sJ �J� MEMO DATE: January 21, 2003 TO: Jim Harris, Bob Ely FROM: Dick Warren CC: Lee Walton 1-� Stan Schwartz Bob Noack RE: Pines Road/Mansfield Avenue Road Improvements Property Owner Participation, Mirabeau Area The County and WSDOT have been working on a project to improve freeway access and traffic circulation in this area. The total project cost is estimated at $3,133,658.00 with a TIB grant of $2,500,000.00. A request has also been made to the SRTC for $330,302.00 but this won't be available until 2004, so construction will probably be in 2005. As part of the project several property owners have "voluntarily" agreed to pay monies, in mitigation of their future projects. The list of these owners and their "contribution" is attached. No funds have been paid at this time. r The problem becomes collecting these funds which we could do in escrow. However, once they pay the money they will want a building permit and we don't want much more development until the project is completed in 2005. A map of the properties will follow when I get it from the County. Suggested Action I suggest that we flag the properties on this list and hold off issuing any permits as long as possible. In any case we don't want to issue any permits until payment is received. sl c: Memo Pines, Mansfield, Mirabeau Area, Property Owner a. Potential Funding Partners Uses STPU Funds Cash Contributions Cash Spokane County - Trips Corridor Congestion Relief Participation Breakdown -_ SR /Mansfield Ave. Project Cost of Improvements 30 % Match Mansfield Ave. County Lawson/Gunning S Bob Bonuccelli $ 1,250,851 Pines I/C WB Ramps Hamilton Apts, 7 Rick Hooker $ 1,436,201 Mansfield and Pines Signal $ . S 261,583 Euclid and Pines Signal 30.36 S 11 Grant Person $ 160,023 Pines RAN at Euclid 11.11 % $ 55,533 $ S 25,000 - 395 $446,606 Total Project Costs 119,866 400 S 3,133,658 30% match $ 940,097 Public Match $ 440,302 Private Match -S 499,795 - Total Public Share Total Private Share ,$ 2,6331863 13,959 $ $ 499,795' 6 $ 3,133,658 100.0% Potential Funding Partners Uses STPU Funds Cash Contributions Cash Spokane County - Trips i wSDOT less developer ' 2 Inland Empire Paper - Mirabeau Point 3 John Miller 15Acres 4 Bill Lawson Lawson/Gunning S Bob Bonuccelli 35 Acres 6 Tom Hamilton Hamilton Apts, 7 Rick Hooker View Ranch Est. 8 Four Square Church $ 9 Gunning Change of Conditions 55,000 500 30.36 S 11 Grant Person Warehouse 168ksf multi -use 152 Apts 46 SFDU add 10 Apts. 34ksf ccst/trip to private development = $303:46 Includes a reduction of 143 trips from sale of 12 acres to John Miller. 70 trip reduction for 51.8 ksf already constructed and 143 trips increase from purchase of 12 Acres from IEP $66635 credit for signal design Includes a $25,000 credit from right -of -way agreement w/ WSDOT # of New % of New Cash Contributions Cash Trips - Trips -- Contribution less developer credits S 330,302 $ 330,302 $ 55,000 $ 55,000 $ 55,000 $ 55,000 500 30.36 S 151,729 S 151,729 183 11.11 % $ 55,533 $ 55,533 395 23.98% S 119,866 S 119,866 400 24.29% $ 121,383 $ 96,383 94 5.71% $ 28,525 $ 28,525 46 2.79% 3 13,959 $ 13,959 6 0.36% $ 1,821 $ 1,821 6 0.36% $ 1,821 $ 1,821 17 \ 1.03% $ 5,159' $ 5,159 1647 100.00% $ 940,097 $ . 915,097 n i MEMO DATE: January 21, 2003 TO: Jim Harris, Bob Ely FROM: Dick Warren CC: Lee Walton Stanley Schwartz Bob Noack RE: Mirabeau Point -Inland Paper Property Mitigation Funds When the Evergreen/I -90 interchange was constructed, Inland Paper agreed to put up $2.1 million towards the project as future mitigation for the development of their Mirabeau property. The County fronted the money and Inland has yet to pay up. Some other properties have paid, so Inlands share is now roughly $1.9 million. Before any approvals are given for development on Inlands' properties, we much collect the monies or have them pay the County and get a release. Wayne Frost of Inland is aware of this requirement. sl c: Memo Mirabeau Point - Inland Paper !I City of Spokane Valley February 19, 2003 Bill & Carolyn Bryan 708 W. Park Place Spokane, WA 99205 Dear Mr. & Mrs. Bryan, We thank you and your Committee, "Doing It" for your interest in the Opportunity Township Hall. The City's official corporation date is March 31" at which time the City of Spokane Valley will have authority over this property. After that date, the Council will be evaluating all properties that it receives from Spokane County. We will keep your correspondence in our file for future consideration. Please feel free to contact us at any time for an update on the Opportunity Township Hall. Thank you again for your support. Respectfully, Bill Hutsinpiller Interim Parks and Recreation Consultant Cc: Lee Walton, Interim City Manager Shelley Goss, Interim Parks and Recreation Coordinator sl C 11707 E. Sprague • Suite 106 • Spokane Valley, Wa. • 99206 • (509) 921 -1000 . Fax (509) 921 -1008 Page 1 of 2 Lee Walton From: Katherine Washington [katherinew @awcnet.org] Sent: Tuesday, February 18, 2003 2:57 PM To: Fax Broadcast Group Subject: Methadone Rules Revision Committee Follow -up To: Methadone Facilities Contact For questions regarding this message, please contact Tammy Fellin of AWC at tammyf @awcnet.org or (360) 753.4137. Thank you for your continued interest in Methadone Clinics. As you know, both state and federal law regulating these clinics changed last year. Changes in Washington state law named DSHS as the entity to certify, in consultation with city and county legislative authorities, opiate treatment substitution programs. The revision committee for the current emergency rule and policy that guides this process, WAC 388 -805, met last Friday, February 14. 1 took three suggestions to that group on behalf of cities. These were developed from the helpful comments I received from many of you. The memo I shared is attached. Outcomes from the meeting include: DSHS agreed to change their policy so that each city, not just the one with the largest population in a county, is notified when DSHS receives and application to open a methadone clinic. DSHS would like to know what type of notice cities would like to see. Do they send a full description of the applicant and other information such as educational materials, or should this notice be a simple one? Our suggestion to require an applicant to provide a "notice of intent" before filing an application with DSHS proved to have missed the mark. The purpose was to give cities an opportunity to review land use ordinances prior to receiving an application for a business license. However, these are two separate processes. A private provider may apply for a business license separately from filing an application with DSHS. Requiring a "notice of intent" does not, then, accomplish our purpose. Further discussion defining "consultation with cities" is clearly required. o I have heard from some of you that there is an increase in the level of police calls in areas where methadone clinics are currently located. If that is true in your area, please let me know the details. Do you have specifics that could be quantified? DSHS asked for this information, and i1 may prove useful in addressing local impact, as required in the law. o The current process has DSHS determining the need within a county, but there is no provision for coordinating with jurisdictions within the county to plan for proper distribution of services. I'll be looking for people interested in working on this process. The next meeting of the WAC revision committee is tentatively scheduled for March 14th. Please share with me your input to these questions before the end of February. My email is tammyf@awcnet.or or call (360) 753- 4137. Thank you! cl 2/18/2003 Parks and Recreation Projected Programs Summer 2003 • Youth Sports—. (fee based) - We are working with Skyhawks to put on 7 youth sport camps for kids age 4 -14 (Skyhawks would teach and do all the advertising and money collecting, and we will be given a percentage of the proceeds). We have secured dates for 7 sport camps (all different sports — to give us an idea for demand in the future) and have a contract with Skyhawks that is currently being reviewed. We have reserved South Pines Elementary for the 2 camps involving 4 -7 year olds, and have learned from the Central Valley School District that it is their intent to give us priority with facility use (fields and gyms) this summer AFTER they have reserved usage for their own needs. It is our hope to secure University Center (old University High School) for the remaining sport camps, and we will know this on February 20` when CV officially approves facility use for this summer. • Day Camps — (fee based) - We would like to put on 6 weeks of day camps this summer for elementary- age students. We have met with Eastern, WSU, Whitworth, and Gonzaga regarding a lead "intem" to work with us this spring to help plan the themes and activities for each week of camp — that person will then be the lead facilitator during each session of camp (Head Counselor). We have also submitted requests to Eastern's Recreation Program for summer counselors who may need hours of service toward their Recreation Degree. Whitworth had a "job fair" for summer camps today (Feb. 13` and we attended, collecting resumes of potential camp counselors. • Playground Program — (general fund) — This program would offer playground activities and facilitation of games for kids at some of our own parks. We would hire 2 positions to rotate between 2 parks each (1/2 day at 4 parks), and we have alerted the colleges about this job opportunity. • Dance Classes — (fee based) - We have spoken with Donna's Dance Studio and they are interested in contracting with us to put on some dance classes for pre - school through adult (4 classes: preschool, youth, teen, adult). They will use their facility and their instructors, and we are building the contract now. • Square Dance — (fee based) - Vern Boggs of the Western Dance Hall is interested in teaching 1 -2 youth square dance classes (beginning class, follow -up class). We will use their facility and he (and possibly one other person he will locate) will instruct. We are working out contract details now. • Indoor Playground — (general fund OR small drop -in fee) — This program involves setting up indoor play equipment and allowing toddlers and parents to come play fora period of approximately an hour, one day a week. We have learned that we may do this at the Western Dance Hall in Sullivan Park, or we may be able to use one of the Central Valley or West Valley schools (at no charge). We have placed a request for use of a gym at University Center for this program, and have spoken with Centennial Middle School about using their "common area" for this program - they will know more about their summer facility use in March. • Preschool "classes" — (fee based) - We would like to offer a small number of fee -based preschool "classes" such as arts /crafts, story time, tumbling, etc. that would each be an hour a week for 6 -8 weeks during the summer. We have requested resumes from WSU's Early Childhood Development program, and would like to select an intern who can start in early May and handle the facilitation of these classes (and the indoor playground program) as well as the planning of the course curriculum. We have put in requests with University Center to use a few of their classrooms for these programs. Parks and Recreation Program Proposal (Revenue /Cost) for Summer 2003 Program /Class Length of Program " supply " cost . nslructor cost facilit cost y transportation cost transaction cost registrant fee number of registrants � reguired Gain /Loss If the City pays �$Jlreaistra[3L Day Cam p 1 1 week $170.00 $5237.50 (7.50 x 35 hrs x 7 wks = 1837.5) + (8.50 x 40 hrs x 10 As = 3400 ) $440.00 $85.00 $2.50 $80.00 20 32.00 52.00 Day Camp 2 1 week $170.00 $440.00 $85.00 $2:50 $80.00 20 32.00 52.00 Day Camp 3 1 week $170.00 $440.00 $85.00 $2.50 $80.00 20 32.00 52.00 Day Camp 4 1 week $170.00 $440.00 $85.00 $2.50 $80.00 20 32.00 52.00 Day Camp 5 1 week $170.00 $440.00 $85.00 $2.50 $80.00 20 32.00 52.00 Day Cam p 6 1 week $170.00 $440.00 $85.00 $2.50 $80.00 20 32.00 52.00 Preschool Class 1 8 sessions $400.00 $4160 (8.00 x 40 hrs x 13 weeks ) $0.00 $0.00 $2.50 $45.00 28 28.00 56.00 Preschool Class 2 8 sessions $400.00 $0.00 $0.00 $2.50 $45.00 28 28.00 56.00 Preschool Class 3 8 sessions $400.00 $0.00 $0.00 $2.50 $45.00 28 28.00 56.00 Preschool Class 4 . 8 sessions $400.00 $0.00 $0.00 $2.50 $45.00 28 28.00 56.00 Indoor Playground 10 sessions $500.00 $0.00 $0.00 $2.50 $20.00 67 8.00 75.00 Outdoor Playground 8 weeks $200.00 $4486.40 (7.01 x 40 hrs x 8 As x 2 people) $0.00 $0.00 $0.001 $0.00 NA 4,686.40 4,686.40 Sk Hawks Camp 1 1 week $0.00 $0.00 $0.00 $0.001 0.00 $93.00 12 10% of Proceeds Sk Hawks Camp 2 1 week $0.00 $0.00 $0.00 $0.00 $0.001 $93.00 12 of proceeds Sk Hawks Camp 3 1 week $0.00 $0.00 $0.00 $0.00 0.001 $93.00 12 10% of proceeds Sk Hawks Camp 4 1 week $0.00 $0.00 $0.00 $0.00 0.001 $93.00 12 10% of proceeds Sk Hawks Camp 5 1 week $0.00 $0.00 $0.00 $0.00 0.001 $93.00 12 10% of roceeds Sk Hawks Camp 6 1 week $0.00 $0.00 $0.00 $0.00 $0.001 $83.00 12 10% of proceeds Sk Hawks Camp 7 1 week $0.00 $0.00 $0.00 $0.00 0.001 $83.00 12 10% of proceeds Square Dance 1 8 sessions $0.00 $0.00 $0.00 $0.00 $2.50 ? ? % of proceeds Square Dance 2 8 sessions $0.00 $0.00 $0.00 $0.00 $2.50 ? ? % of proceeds Dance 1 4 sessions $0.00 $0.00 $0.00 $0.00 $2.50 $35.00 12 % of p roceeds Dance 2 4 sessions $0.00 $0.00 $0.00 $0.00 $2.50 $35.00 12 % of roceeds Dance 3 4 sessions $0.00 $0.00 $0.00 $0.00 $2.50 $35.00 12 % of roceeds Dance 4 4 sessions $0.00 $0.00 $0.00 $0.00 $2.50 $35.00 121% of proceeds 'This projection sheet ONLY includes programs anticipated for summer 2003. We anticipate a minimum of 10% growth in program offerings in 2004 (which we expect to continue increasing). .' "Many of the supply costs listed are SET -UP ONLY, and will not be continued /recurring costs for the city. In the event that we do not reach our minimum "break even registration" this summer, that does not neccesarily reflect future revenue /loss patterns. Supplimental Information for Program Proposal Spreadsheet f7. V� 1) Supply Costs are based on projections from Wenatchee and Renton who have similar, successful programs. The total.costs are then evenly distributed to each program section that will be sharing that cost. 2) Instructor Costs are based on competitive wages for similar positions in the Spokane area, and then evenly distributed to each program section that will be sharing those instructors. 3) Facility Costs for Day Camps include projected admission to 2 -3 field trip locations for 22 participants (20 students, 2 facilitators) each week, based on stated group rates for selected local museums, skate rinks, ball games, zoos, theaters, etc. We anticipate using no -cost facilities for our remaining activities (games, crafts, etc.). 4) Transportation Costs are only applicable to Day Camps, and were calculated based on 2 vehicles (totaling 50 gallons of gas per week - 2 full fuel tanks of 20 gallons and 30 gallons at a rate of $1.70 /gallon). 5) Transaction Costs will only apply to classes for which we handle registrations - this is the cost charged to us for use of the Thriva Software Package, and we will charge this back to the registrant (in addition to their "registrant fee "). 6) The "number of registrants required" is rounded to the nearest whole person required for the class to break even. Please note that the Outdoor Playground is the only general fund (non fee - based) program we are offering this summer. 7) It was proposed at one point that the City throw in an additional $1 1registrant, and in that case, the new revenue appears in the final column - that may be a good idea this first season until we have a better sense of our costs. 8) Preschool Classes and the Indoor playground will use a single instructor, so we will have multiple class /program sections in order to accommodate the number of students required to meet the cost burdens. Much of the supply costs will be set -up only (play equipment, music, etc.) and will not be recurring, so lower numbers of registrants will not overburden the city in the long run. Supply costs may also be inflated on this projection, as some of the equipment will likely be shared between different classes (tumbling will use mats from indoor playground, etc.) 9) SkyHawks Camps are sports camps for elementary/JrHigh students, and the SkyHawks organization provides all instructors and supplies. We will be using school facilities at no charge to us. SkyHawks handles all reservations and will give us 10% of the proceeds for our camps. 10) The Western Dance Hall has expressed an interest in contracting services to teach Square Dancing to youth. We have yet to work out the details, but it would be similar to the contract with SkyHawks - we will use their facilities and their instructors, and we will get a percentage of the proceeds. The only difference is that we will handle the registration. 11) Donna's School of Dance would like to contract with us to teach 4 dance classes (different age groups). This will be the same situation as with the Square Dance classes - we use their facilities and instructors, we handle the registration, and we get a percentage of the proceeds. This contract has NOT been specified yet, but I know her prices and class sizes. PARKS & RECREATION WEEKLY REPORT 2/20/03 Bill Hutsinpiller: • Called Jeff Funk to advise we would not be making a decision regarding Opportunity Township Hall until after April 1 s` when this facility is expected to become part of the City of Spokane Valley Park system. • Talked with Doug Chase regarding timing for processing agreement between the City of Spokane Valley and Spokane County. • Talked with Historic interests regarding Opportunity Township Hall, indicating we could look at the facility if they would like to walk through. • Met with Karen Mobley, Director of the Spokane Arts Commission and other members of her committee regarding programs they are or may consider how the arts community interfaces with the City of Spokane Valley and their scheduled presentation to council on March 4` • Confirmed with County the Parks M &O agreement will be sent to the City of Spokane Valley this week. • Talked to Stan Swartz to confirm he was working on the Parks and Recreation Ordinance for our review. • Scheduled a meeting with Doug Chase to discuss several items included in the proposed agreement we will be discussing. • Attended meeting with Eden Systems on computer services • Met with Spokane County Parks Board • Met with Community College Presidents regarding their use of the planned Maribeau Point Center Place facility which is in the final planning stage. • Set staff meetings for 8:30 AM Thursday mornings. • Continue to gather information we will use in setting up Day Camps • Talked to the County regarding our proposed software program which they are interested in for their programs. r' PARKS & RECREATION WEEKLY REPORT 2/13/03 Bill Hutsinpiller: • Held staff meeting with Recreation Coordinator and Secretary • Met with Doug Chase and Parks Maintenance Crew • Talked with Jeff Funk who called about status on Opportunity Township Hall. • Met with Architect, Doug Chase and others on design of Maribeau Point Center. • Attended presentation by Mark Henderson and others on the proposed Valley Mission Pool. • Attended General Board Meeting at Senior Center. • Talked with American Softball Association representative. • Gave City Council status report on Parks and Recreation f L Weekly Report 2 -21 -03 Shelley Goss • Viewed software proposal by Eden and found the HR and finance modules to be compatible with Thriva (the software package we would like to use for program/class registration in the P &R Dept). • Made additions to the fee schedule, including information on program costs, room rentals, and gym rentals. • Researched supply costs and field trip costs for summer day camps and preschool programs. • Created detailed cost/revenue analysis for finance committee relating to programs and classes that we would like to offer this coming summer. • Submitted State Work Study application to Olympia and set up interviews with a few students for employment this summer. • Submitted SkyHawks application to SkyHawks, confirming summer sport camps. • Confirmed facility and room availability at Old University High School for our program /class needs this summer. • Met with Pat Estes at YMCA to discuss programming • Attended planning meeting for Tourism Week • Drove around looking at our parks again and filling out a detailed Assessment Form for each — made an appointment with Bob Hughes from County Maintenance next week to fill in more details and get recommendations as.to repairs, upgrades, etc. �3 MEMO CITY OF SPOKANE VALLEY 11707 Sprague Ave, Spokane Valley WA 99206 Tel: (509) 921 -1000, Fax (509) 921 -1008 e-mail lwalton@spokmevalley.org TO: Council FR: Lee W SUB: Some observations on SV Planning Planning I didn't plan on giving advice on planning issues in SV but after listening to the presentations last Tuesday I decided to offer my two cents worth! I guess I was particularly offended by the implication that "good planning" or improving the appearance of a community is bad economics. Actually it's been demonstrated over and over again that good planning provides a strong economic boost for any community. As an "outsider" who has experienced a fair amount of pain and suffering dealing with planning issues I would offer the following comments regarding the proposed Comp Plan and Zoning adoptions. First, I would urge that you be very cautious in "tinkering" with the Plans before you have a very full understanding of the issues. Not just the specific elements but the long range objectives incorporated within the plan that may not be obvious in just the colors. Second, that like so many aspects of government, you should expect to hear a lot from those who are dissatisfied with something but virtually nothing from those who are satisfied. Often the former are a very small minority but represent themselves as a major element of the community.' Although I have not studied the Comp Plan in any detail, it appears to incorporate some very laudable goals and aspirations that should be evaluated carefully before moving in another direction. The most important of these is an attempt to exclude retail activities from industrial zones thus preserving that land for job creating industrial uses. It is natural and normal for retail to seek locations in industrial areas because this land is generally less expensive and design criteria typically makes building there less expensive. However is it wise to fritter away the opportunity for future industrial growth in exchange for some modest and temporary increase in sales taxes. Allowing retail to infringe into industrial areas also tends to weaken and slow the development of business in areas reserved for that use. Certainly if much of the retail establishments now located in the industrial zones had been directed instead to existing retail zones, Sprague Ave would more likely be a thriving retail center today instead of a rather tired commercial strip. I note that the Planners and the community at large seem to recognize this problem which is probably why the comp Plan envisions a future "City Core" on Sprague Ave between Bowditch and Farr. I'm not a Planner but this would seem to be the obvious location for a major commercial- retail- and office center that C could anchor the future City. This will certainly not happen overnight but just as certain, it won't happen at all if retail and office uses are dispersed throughout the valley because property outside the core is less expensive. We all recognize that the present retail center has shifted to the Indiana corridor as a result of the Mall. This is a normal transition but economic development is an evolutionary process. Based on history in other similar communities this actually provides an opportunity for the Sprague area to regroup and be ready for the next transition. All over the country, people are slowly discovering that Malls tend to be boring and inflexible. As a result many are dying or at least being overshadowed by more interesting and energetic downtown re- development. If properly managed and encouraged, I will be surprised if, within 20 years, the Sprague corridor does not emerge as a very strong retail - commercial center. Of course, after careful study, it may be that a "City Center" with intensive development and high -rise buildings is not what the Council envisions for the future of Spokane Valley. If that is the case than some major tweaking of the current plan is certainly in order. I recognize that the current plan may prove to be an economic hardship for a few investors and a big bonus for others but that is the nature of our economic system. I would just hope that any reconsideration of the plan would give greater weight to the City as a whole rather than advantage or disadvantage (winners and losers) of individual investors. As far a "beautification" is concerned, this is also an evolutionary process. It's often difficult for a City to take the lead in such an effort because the Business Community initially tends to see this as an infringement on their economic viability. However, as "Strip Commercial" areas mature and face competition they come to realize that good design and "beautification" is good business and essential to survival. More often than not it is the business community who (eventually) lead the effort to clean up the clutter of signs that compete to overpower each other. Investors are often the first to recognize that good building design is not only good business but frequently less expensive than building schlock. While the City can play a major role in developing this theme, it will be successful only if encouraged and supported by the business community. The key here is for the City to build bridges and a partnership with investors who understand this relationship and are interested in the long term. Incidentally, requiring High Schools to apply for a variance to expand is not necessarily a bad policy. Large schools can have a major impact on neighborhoods and this requirement gives the City and the local community some voice in the decision. OK, that's off my chest so now, as a short- timer, I will shut up and forget about it! City of Spokane `Dailey 11707E. Sprague Avenue, Suite 106 Spokane `Uaffey, TWA 99206 (509 ) 921 -1000 City 9faff (509 ) 921 -1008 IFAX MEMO DATE: Mr. Duane Alton@ Alton Tire Company TO: Lee Walton, Interim City Manager FROM: Waste Dumping In the way of friendly advice, I need to let you know about a problem you have with illegal dumping of liquids at your 11707,E. Sprague Avenue location. Twice in recent days, City employees have observed early morning flushing of large quantities of anti- freeze from service bays onto the parking lot. The most recent occasion was at about 8:00am on Saturday February 22nd After the City officially incorporates on March 31, we will be legally obligated to report such violations to DOE which is a responsibility I would like to avoid. As you know the State Department of Ecology is very strict in enforcing these violations and often imposes rather severe penalties. I would not want that to happen to one of our most prominent businesses. I trust you will have a conversation with your Manager at this location so that this problem can be taken care of. As a major commercial enterprise in the City of Spokane Valley, I do appreciate your contribution to the success of the City and please don't hesitate to let me know if we can be of assistance. sl My �.�d -o� r.�11�.� -t' .5 �7 . ,,,n� `' bt�a zJ.odiGll,t so�� ,1 4e h city of Spokane valley 11707E. Sprague Avenue, Suite 106 Spokane Vaffey, WA 99206 (509) 921 -1000 City 71aff (509) 921 -1008 TFAX MEMO DATE: February 20, 2003 TO: City Hall Staff FROM: Sue Larson RE: Vehicle Procedure Procedures you need to know and follow regarding the Mini -Van vehicle the City has purchased. ✓ Front desk needs a copy of your current -valid drivers license ✓ Sign out at the front desk & you will receive a key & credit card ✓ Fill out the form in the car each time you drive • When returning car, if tank is on ' / a or less fill and use credit card • Return car, key, credit card and receipt to front desk Things to consider: ✓ You can reserve the car in advance. Please give 2 day notice if possible so others can be made aware. ✓ The sheets in the car will be collected the last work day of each month and be replaced with a new sheet. If you are the last person to use that day, please bring form to front desk. ✓ Closest Pacific Pride gas stations: • Broadway (1 Block West of Fancher) • Industrial Park on Sullivan C: Bill H. Memo - Vehicle Procedure J I'm not trying to pass the buck but the logical place to start is to have some one actually go out "there" and get some feel for the problem. There may well be ordinances already in place that would work if used. If not we need to find out from our attorney what jurisdiction we might have in that we are apparently dealing with private property. In any event, we will certainly do what we can, - - - -- Original Message---- - Prom: Linda Durant [mailto:lfdurant @msn.com] Sent: Sunday, February 23, 2003 2:08 PM To: Lee Walton Subject: Motorcycle riding Dear Mr. Walton: While I can appreciate that we are not officially a city until April 1, you need to appreciate that the problems I have written to you about have been going on for almost 5 years without resolution and I am losing my patience. We have been receiving platitudes and buck passing for that entire time. Not once during this time have our taxes gone down or have we had anyone even attempt to solve this problem. The city of Spokane has managed to pass ordinances on this kind of thing or at the very least, noise ordinances, so there is no reason that it can't be done here. Unless our new city is going to be as dysfunctional as Spokane. There is little reason for us to believe that anyone cares, unless it is happening in their back yard. We had my mother here last summer after she had a stroke and heart attack. Breathing was an issue; I notified the powers that be that she was having a difficult time due to the dust and the noise and even that generated nothing! She has subsequently passed away, so I guess it is too late to do anything for her, huh ?! However those of us who continue to live in this house are still very much affected by it all. I would very much like to see something come of our tax dollars that actually benefits us for a change! This is a huge issue of quality of life that I will not stop contacting you about. I feel that having your Public Works Superintendent 'look into' this is just another way of passing the buck and doing nothing at all. OF COURSE there is a potential solution!! I am not as ignorant as my a -mails must make me sound .............it is matter of putting ordinances in place that does not allow for anyone to make someone else's life miserable. It is a matter of passing some kind of ordinance that bans riding this close to someone else's property; it is a matter of passing some kind of ordinance that disallows creating noise and pollution hazards in neighborhoods ...................there are all manner of solutions if you should choose to find one. In the summer when the field grows to 4 or 5 feet high and is dry, there is a fire hazard, but then I guess that won't matter till one of us loses our home, will it. I assure you that this matter is not going to go away. I will continue to attempt to do something to collect on all the taxes I am forced to pay. While recognize that a great deal of focus needed to be placed on your new office location and the letterheads you needed to choose, there is still the business of everyday life to address. I do, of course, understand that it was also imperative to spend a lot of time and money to look for certain highly paid individuals to tend to the business of running a new city, but at the same Kt time, I (one of the people who are forced to pay for these highly paid individuals) feel that this issue and many like it are equally as important, if not more so. It would seem that this could be fit into the agenda by April 1 and solved soon after. As always, I would appreciate your attention to this matter. I am willing to volunteer in any capacity that would help implement any changes that would benefit all. I would also like to have one of you come to sit in my home this summer or spring and enjoy all of this with our family. Maybe then you would find this a more pressing matter. Attached is just a very small sampling of the dust that we get to enjoy every day during the spring and summer. This picture does not do justice to just how bad it really is because we won't go outside as it progresses! This is the beginning of their ride for the day. Linda Durant 4624 N. Best Rd Spokane, WA 99216 922 -9023 IfdurantCubmsn.com /" City of Spokane Valley Memo Date: February 24, 2003 From: Mac McDonald, PW Supt. To: Lee Walton, City Manager Cc: Dick Warren, Director of Public Works Subject: Dust, Noise Complaint (see attached email) I stopped and talked with Ms Durant this morning, and I am inclined to be sympathetic to her complaint and cause in this situation. It appears that we have a "neighborhood bully" who, with endorsement and participation from his family and friends, is taking the principle of his personal enjoyment of private property to extremes. The Eugene Whitten family resides at 4702 Best Road on about an acre or less, that abuts the complainant's property. During after school and weekend hours, the teenage children and their friends, as well as Mr. Whitten and his adult friends, frequently race their motorcycles (both on- and off -road) around their "back yard" on improvised tracks, creating clouds of dust and excessive noise. Ms Durant stated that on many occasions the dust in her yard became so thick she could not see her back fence from her house about 60 -70 feet away. Ms Durant has adopted the habit of documenting these activities through photographs and videotape, which encourages members of the other household to drop trou, moon the camera, urinate, shout threats and obscenities, and otherwise demonstrate their contempt and gentility. On one occasion, an associate of Mr. Whitten's was arrested after police were called by another resident of the area; apparently, several neighbors gathered to talk to the responding officer, and the gentleman was arrested after approaching that group in a threatening manner. Ms Durant stated that she subsequently received a call from a sheriff's deputy advising her that it might be a good idea for her to seek shelter with a neighbor, or have a "big guy" in her home, as the arrested individual had made some threats against her life, and would be released on bail shortly: She also offered the information that she believed a body had been discovered behind Mr. Whitten's business establishment some time ago as an incentive for her to take threats from these people seriously. The existing county nuisance ordinance is pretty toothless and non - specific as regards dust and noise. It would be difficult for any county to ban motorcycle riding on private property; less so for a city. There may be criminal remedies available in this instance, but aside from the intimidation inherent to this situation, nuisance type issues are widespread in many areas of the city and should be addressed through stronger regulations than have been customary here, and more rigorous enforcement. This would be likely to generate considerable ill will among some residents who will decry a violation of their rights, and there would also be a considerable expenditure of staff and legal resources in successful prosecution of these cases, even with the phased and gradual approach that will be necessary in our circumstances. It is, however, incumbent upon us to make efforts to protect the rights an d property values of those residents who have been the "victims" of these situations. First, we need an ordinance. O-K MEMO CITY OF SPOKANE VALLEY 11707 Sprague Ave, Spokane Valley WA 99206 Tel: (509) 921 -1000, Fax (509) 921 -1008 e -mail Iwalton(asnokanevallev ora TO: Cal Walker FR: Lee Walton Sub: Neighborhood Problem Date: Feb 27 Cal, Attached is some material involving a "neighborhood" problem. Would appreciate it if you would read it over to see if you agree with my thesis that we probably need some additional ordinances to deal with this kind of problem. However, if you think we already have enuff muscle for your and /or a Code enforcement officer to handle thing like this, then I won't push it. Both of us certainly have better things to do if these are not necessary. Incidentally, I anticipate there will a fair number of referrals from the City to the Department involving citizen complaints or inquiries so we need to set up a simple process to handle these. By Council policy we can't just refer them over and forget them because our Complaint Management system will require that every complaint be monitored and closed out. Offhand I suggest we devise a simple form (on line when available) that we send to some one in the Department you designate as a coordinator. Al some point he /she returns the form with a brief explanation of action taken if any. Obviously, this explanation need not go into detail that should remain in house but enough that we can make at least a cursory response to the citizen that their complaint was considered. rq Public Works Board The - Public Works Board Was created by the State Legislature in 1985, with the purpose of administering the Public Works Trust Fund (PWTF). The Board consists of thirteen Governor appointed, members. The purpose of the PWTF and the Board is to 'provide financial assistance to local and private water systems for critical public works projects and to encourage self - reliance at the local level. The Board accomplishes this by: - Overseeing the financial management ofthePWTF. , Allocating funds for eligible projects r Selecting the appropriate use and method of allocation of the fund's assets to leverage maximum public works " investments. 3 Establishing policies that respond to the changing local conditions and priorities for local public works investments..' _ The Board administers two majorfunding.sources'. The .Public Works Assistance Account, which funds all Public , Works Trust Fund programs, and, the Drinking Water State Revolving Fund, which funds all Drinking Water State - Revolving Fund,loans. Public Works Trust Fund The PWTF provides low- interest loans and technical - assistance to local.governments that have critical public Works needs. _Since it's inception, the Board has had ` eighteen successful years of assisting local governments .meet those needs. Over the years,'the program has evolved and new programs have been added' Because the Public Works Trust Fund provides a stable source of loans, it is a Way for local governments to . maximize their own resources by allowing them to fix problems as they emerge, rather than waiting to amass necessary funds for critical projects. In addition, loans are a renewable resource, which'assures that the Trust-Fund will continue to finance more projects. Currently, there are four unique loan programs under the umbrella of the Public Works Trust Fund Construction !Pre-Construction Public Works Planning l Emergency The Construction Loan .Program is the oldest,of the four programs and provides loans,for,eligible construction " _projects. A strong emphasis in project selection is given to local governments that can demonstrate good management practices. Pre= Construction Loan Program was established in 1995, and is intended.to help local governments. ,accelerate the'constructionofeiigible public works ' 'improvements and to provide more flexible financing options The Public Works Planning Loan Program (PWP) began in 1989, with the purpose of providing financial assistance forthe preparation of long -term Capital Facilities Plans or Comprehensive System Plans (which includes a CFP). The program which has evolved over the years to meet the needs of local governments, includes environmental studies (such as biological assessments & " environmental assessments), and also updates to existing Capital Facilities,Ptans_ .The Emergency Loan Program was established in 1988, in response to the changing needs of local govern- ment. The purpose of the Emergency Loan Program is to fund publicworks emergencies, helping provide immediate restoration of critical public works services and facilities. The Public Works Board has defined an emergency as:' `A public works project made necessary by a natural disas, ter, oran immediate and emergent threat to the public health and safety due to unforeseen or una voidable circum- stances: Eligible Applicants Counties, Cities & Towns, and Special Purpose Districts. - (Forjurisdictions that are not eligible for PWTF funding, the Public Works Board encourages partnerships with eligible jurisdictions. This could be in the form of an interlocal agreement with the owner of the, improved facility. NOTE: The applying local government must retain ownership or have a long -term lease of the improved portion of the facility for the life of the loan)., ligible Activities: ligible activities include repair, replacement „ rehabilitation, econstruction, or improvement of eligible public works ,ystems to meet current standards for existing users, and nay include reasonable growth. (this is generally the wenty -year growth projection included in the local' . . 3overnment's comprehensive plan under the Growth vlanagementAct (GMA). (here are currently six systems eligible for funding. Bridge Road 7 Sanitary Sewer �IStormSewer ;� Domestic Water El Solid Waste/ Recycling Ineligible Activities: . ;n Rolling Stock A Routine M & O ,D Landfill site acquisition 21 Incineratororwaste -to energy facilities Threshold Requirements M Counties, cities, and towns must have adopted a local one- quarter of one percent Real Estate Excise Tax (REET). Counties, cities, and town s planning. underthe GMA must be in conformance with adoption timelines for their Comprehensive Plans,,and Development Regulations. ,This would include NOT having any Findings from a Growth Management Hearings Board. M Counties, cities, towns and special purpose districts NOT planning under the Growth ManagementAct (GMA), must have adopted a Capital Facilities Plan for, each,eligible system they own thatmeets'Public Works Board standards. 7, If applying for an Emergency Loan, the applicant must have adopted a local declaration of emergency.. If applying fora Public Works Planning Loan, the applicant must have a minimum plan in -place atthe time . of application. Drinking Water State Revolving Fund: In 1996, Congress established the federally- funded Drinking Water State Revolving Fund as part of the reauthorization ofthe , safebrinkingWaterAct :'The . Washington State Legislature enacted statutory authority to create the DWSRF loan program and,make it consistent with . federal law. The loan program is jointly atiministered bythe_Public Works Board and the Washington State Department of Health (DOH), Drinking Water Division. The DWSRF loan program is intended to improve d water systems and protect ” public Health, and is designed for both publicly and.privately, owned systems. Requirements: ® Must have a DOH: approved Small Water System Management Program, or Water System. Plan by December 31, of the year funds are applied for, - Funding Criteria: , M Zero percent (6 %) local match. Im Interest Rates range from 0.5 % -1.5% if in an economically distressed.county,or0 %if severely economically distressed. . ;a Loan limit of $4 million. a ..Satellite management agencies may combine loan limits of systems being consolidated up to a maximum of $8 million: M. Multiple owners of one.project may combine their loan limits up to a maximum of $8 million. -M Loan Fee 2 %. M Loan teCm is for the life of the. projector 20 -years . maximum. Project completion time is 36 months after loan execution; 11 Applications are accepted annually, in spring. '1 John Slaughter & Debbie Sawley 1211 E. Delaware St. Spirit Lake, ID 83869 Phone: 208-623-2433 Spokane Valley City Council 11707 E. Sprague, Suite 106 Spokane, WA 99206 Council Members, FEB 19 2003 City Of Spokane Valley Every now and then a tragedy occurs. At the time it happens, we all shake our heads and ask the Lord how He could allow it to happen. As time goes on the memory fades. With that dim recollection comes an increased possibility for the tragedy to happen again. Sometimes it is possible for something to be done so that memories do not fade and we always work at making sure that a similar tragedy does not happen again. On May 31, 2001, a tragedy occurred at Park Pool. Our son, Brennan Slaughter, drowned there. He was only 12 years old. It is in your power to do something so that people will always remember and will not allow this to ever happen again. As Brennan's parents, and for Brennan's sisters, who miss him very much, we ask that you rename Park Pool as Brennan Slaughter Memorial Pool. We ask this not just to memorialize Brennan, but so that all people going to the pool and those who work there will be always vigilant and no other parents will ever again go through the agony that Debbie and I endure every day. Debbie and I no longer live in Spokane. We moved to Spirit Lake in August, 2002. So, you can see that this is not for us to be seeing our son's name there all the time. There is something else that can be done to prevent a similar tragedy. Have underwater cameras installed in all the pools with a monitor at the lifeguard's stand. The cost of this should be fairly minimal and you may be able to get a reduction in the cost of liability insurance and/or a decreased deductible. We can not tell you exactly where, but we do know that there are cities that have already installed such cameras. Our family thanks you for your consideration. John Slaughter Slaughter Debbie Sawley Chelsea Slaughter Samantha Slaughter 041 t City of Spokane Valley February 21, 2002 John Slaughter & Debbie Sawley 1211 E. Delaware St. Spirit Lake, ID 83869 Dear Slaughter Family, We are truly saddened to become aware of the tragedy involving the loss of your son Brennan in May 2001. Those of us who have suffered similar losses certainly share and understand your interest in memorializing Brennan and preventing a reoccurrence of such an event. As the Governing Board of this new City we also share your grief and concern. As your may not know, the City of Spokane Valley will not be officially incorporated until March 31. At some point after that we will establish a procedure for naming streets, parks and other public facilities. This typically involves a process that involves public input and a citizen advisory committee. I will ask the City Manager and Parks Director to establish a file on this subject to remind us to have the committee give very serious consideration to your proposal. Thank you for offering this suggestion and for reminding us of our responsibility to improve and emphasize safety in all of our City facilities. Respectfully, Mayor Michael DeVling Cc: Council Members Lee Walton sl 11707 E. Sprague • Suite 106 • Spokane Valley, Wa. • 99206 • (509) 921 -1000 • Fax (509) 921 -1008 k ' A `Q-- i CITY OF SPOKANE VALLEY PARKS & RECEATION MEMO February 25, 2003 TO: Lee Walton FR: Bill Hutsinpiller RE: Opportunity Township Hall Met with members of the Spokane Valley Legacy Foundation to look at the building and discuss various ideas regarding the use of this building as a museum. I indicated that it would be appropriate if they were interested to submit a proposal the City of Spokane Valley to consider once these facilities were turned over to the City of Spokane Valley. It appears they are well organized and have a clear vision of what could happen with this facility if it were to become a museum. I also talked to Mr. Funk last week who was interested in this facility. He indicated he would be looking for another site for his antique shop if there was not going to be a timely decision on the use of this property. I advised him we would not be taking any action until after April I s' . This facility is in good shape following major repairs and clean up by the county parks staff. Attached you will find some material provided by the Spokane Valley Legacy Foundation. NI Spokane Valley Legacy Foundation PO Box 141341 Spokane WA 99214 Mission Statement The Spokane Valley Legacy Foundation was formed to collect, preserve and exhibit the history and culture of the Spokane Valley for the education and inspiration of the community. Vision Statement • To demonstrate the need for a center of community identity. • To establish a heritage center at the historical Opportunity Township Hall as it is the most appropriate location. • To engage the Community in support of the project. • To collaborate with other historical entities. Opportunity Township Hall Erected in 1912, and on the Historic Landmarks Register, itwas an integral part of the development of the Valley Community. Consisting of approximately 3000 square feet, it provides ample exhibit and storage space, kitchen facilities and is mechanically sound. Exterior repair to the Opportunity Township Hall includes plans to patch and paint in phases. The Face of the Building is where work will begin as soon as weather permits, enhancing curb appeal. The SVLF will follow the process outlined by the Landmarks Commission and secure the necessary Certificate of Authentication required by the Commission prior to commencing any restoration or repair to the Building. The interior structure of the Building is solid and lends itself to the immediate construction of the exhibits. The SVLF has been acquiring artifacts,'memorabilia and archival photographs for the past two years. Organization & Plannine A Board of Trustees is established combining expertise, experience and enthusiasm. The Board has adopted and begun implementing a 2 -year plan. The detailed plan encompasses Marketing and public awareness, technical aspects of operation, collection and preservation of artifacts, Grant Acquisition and Fund raising and community participation. The Board is developing a long -range timeline. A relationship with a "sister museum" has been established to act in the capacity of a resource and guide. The 'A Y t Spokane Valley City Council is informed of the project. The Spokane Valley Legacy Foundation will work closely with the Spokane Valley City Council as the project progresses. Efforts are underway to establish communication with local School Districts and Private Institutions related to the educational opportunities of the project. Financial Plan The SVLF has already secured in excess of $10,000.00 in cash and in -kind contributions. Pledges contingent upon securing a location exceed $5,000.00. Locally donated historical artifacts: PRICELESS Local, State and Federal Funding and Chant opportunities have been identified and are being pursued. In addition, the SVLF has many volunteers ready to donate time and materials in order to upgrade and maintain the property. '10 3 Spokane Valley Legacy Foundation History 6 Proposed Timeline t Formed in 2001, the SVLF conceived and energized a plan to collect, preserve and exhibit the local history and culture of the Spokane Valley. The process has been exciting and challenging, and couldn't be more timely given the need for the new City to establish its identity. A plan was developed to connect the history of the area with the opportunity of the present for the benefit of the community. The vision to establish a Museum has grown into a core group of 7 individuals who contribute enthusiasm and expertise toward that goal. Over the past two years, the SVLF has: ■ Formed a Board of Directors. ■ Developed Mission and Vision statements. ■ Filed for Non - Profit Status with the IRS. ■ Received a Tax Identification Number from the IRS. • Submitted Articles of Incorporation to the State of Washington. ■ Promoted awareness of the project through the Media. ■ Collected artifacts and archival photographs depicting the development of the Culture and Community of the Spokane Valley. • Researched the technical aspects of forming and operating a Community Museum. . ■ Established partnerships with other local and state historical entities. Identified and researched Local, State and Federal Grant opportunities. I i „ I -04 ■ Secured letters of support and endorsements from Local Associations, Business and Schools. • Identified a location for the Museum. ■. Adopted and begun implementing a Two -year Plan. ■ Submitted a proposal to Spokane County to lease Opportunity Township Hall for the purpose of establishing a Museum in the historical building. • January 20, 2003 The Lynden Pioneer Museum with director, Troy Luganbill agreed to be our sister Heritage Foundation and Museum to assist S.V.L.F. with .its formation processes. ■ Feb /March 2003 - Town Hall Meeting. ■ March 2003 - formation of charter membership drive committee. • April 1 - May 30 2003 Charter membership /Business membership group formed. Presentation to the City Council of Spokane Valley. • April 2003 - ,Business procedures set up. • April 2003 - Loan and gift forms created and printed for use. • June 2003 - Gather board members per Bylaw requirement. • June 2003 - Set up registrar's collection policy and procedures. t ■ July 2003 - Continue accessioning artifacts and develop storage of artifacts and Photos, establish gift and Loan letters and procedures, develop Docent Volunteer program - This group will insure that the Legacy Foundation stays open to the public throughout the year. r )15 • August 2003 - Set up permanent and rotating displays. Move in artifacts, set up proper storage and acquisition of artifacts. • August 2003 - Begin Tourism database; send out tourism letter to hundreds of tour groups, Collaborate with Tourism Committee to organize Visitor /Tourism area of Museum. ■ Sept 2003 - Valley Fast - Event to be determined ■ November 2003 Christmas exhibit: Model Train Association. Membership benefit is a family photo by the Christmas train & tree w /old toys etc., • Christmas event: Old Fashioned Christmas ■. January 2004 - New years celebration and Docent "thank you" event i February 2004 - Old Films Night, a Historic Foundation Family fun and educational event. ■ March - 2004 New rotating exhibits set up - springtime in Spokane Co. 1905 . April 2004 Begin forming Education Program ■ April - May School tours (Planting projects - each student learns about the importance of trees in our economy and history during the last 100 years. May 2004 - creation of 2nd & 5th grade programs for year after year use to pass on our heritage and culture to our coming generations. This will serve every student in our three valley school districts. ■ July 2004 - Rotating Exhibit change • Aug 2004 - Apple event summer in Spokane: Hot Rod Display ■ October 2004 - First Annual Open House January 2005 New years celebration and Docent "thank you" event rn& City of Spokane Valley February 21, 2003 Mayor John Powers City of Spokane 808 West Spokane Falls Blvd. Spokane, WA 99201 RE: City /County Cable TV Advisory Board Commissioner John Roskelley, Chairman Spokane County Commission 1116 West Broadway, County Courthouse Spokane, WA 99260 -0100 Dear Mayor Powers and Commissioner Roskelley: This letter is.to formally request that Spokane City and County amend their respective cable ordinances to provide for City of Spokane Valley representation on the Spokane City - County Cable Advisory Board. Spokane Valley, when incorporated, -will comprise approximately 20% of the total County population. It is important to our citizens that they be represented on the Advisory Board. Accordingly, we would appreciate the opportunity to be represented on this board in proportion to our population. I respectfully suggest that the City of Spokane Valley be authorized to appoint two of the positions presently representing the County or perhaps be allocated three of an expanded thirteen member board. Please let me know how the City can participate. Sincerely, CITY OF SPOKANE VALLEY Mike DeVleming, Mayor CC: Spokane City - County Cable Advisory Board 11707 E. Sprague • Suite 106 "• Spokane Valley, Wa. • 99206 • (509) 921 -1000 • Fax (509) 921 -1008 dt Page 1 of 2 Don M From: "Feist, Marlene" <MFeist @SpokaneCity.org> To: < dmorrison @spokanevalley.org> Cc: "Delay, John" <JDelay @SpokaneCity.org> Sent: Tuesday, February 25, 2003 12:03 PM Subject: RE: City- County Cable TV Advisory Board I ' v Don, John Delay passed along your message to me for response. I am the City's staff liaison to the City- County Cable Advisory Board. This board has no independent budget, with the only resources spent in copying and mailing agenda packets and in staff time. (The County's current rep is Gerry Gemmill of the Public Works Department. Gerry is serving in this capacity until a replacement is hired for the County's public information person.) The Board currently has 11 members, with seven from the City and four from the County. This split was devised to roughly approximate the number of subscribers in the City and County. My understanding is that two - thirds of the County's subscribers will transition to the City of Spokane Valley. That means about $600,000 in franchise fees from the County's About $900,000 will be heading your way. I would agree that we need to figure out a way to get City of Spokane Valley representation on this board- - especially since we are primarily dealing with one company -- Comcast. It will require amending the ordinances at both the City and County, but should be very doable. I think I've given you way more information than you were looking for. Let me know if you need anything else. Incidentally, I have included Stan McNutt on the distribution for the CAB's agenda /meeting information. The group currently meets on the fourth Tuesday of the month at 5:30 p.m. in Spokane City Hall. Marlene Marlene Feist Public Affairs Officer City of Spokane (509) 625 -6740 email: mfeist @spokanecity.org - - - -- Original Message---- - From: Don Morrison [mailto :dmorrison @spokanevalley.org] Sent: Tuesday, February 25, 2003 11:26 AM To: jdelay @spokanecity.org Subject: City-County Cable TV Advisory Board John, can you tell me if the joint City- County Cable TV Advisory Board has a funding source? I know some cable consortiums do allocate a portion of their cable TV franchise fees for the consortium's operations, but I assume the Advisory Board is simply and advisory board that does not oversee operations, and is simply staffed as needed by current City and /or County employees. The reason I'm asking is because the City of Spokane Valley, with 20% of the total County population, would like a seat or two on the Advisory Board, but don't know if there would be any financial obligation association with joining. Thanks for your help. Don Morrison Interim HR/Contracts Manager City of Spokane Valley 11707 East Sprague, Suite 106 Spokane Valley, WA 99206 dv 2/25/2003 MEMO DATE: February 26, 2003 TO: Lee Walton FROM: Dick Warren RE: Meeting 2/26 on regional wastewater treatment We hosted a meeting today to consider a proposal by the City of Spokane for a treatment option that may be more regional and cost effective than the County's plan for a new plant serving Spokane Valley. In attendance were representatives of Spokane, the County, Liberty Lake and DOE. A list of attendees is attached. What came out of the meeting was an agreement to proceed with a short study to flesh out the City proposal, compare it to the County plan and develop the costs that would be allocated to each agency. Our costs would probably be commingled eventually with the County unless we should decide to take over the sewer system later. The City of Spokane will cover the cost of the study should take only 2 months. The County will cover their costs of participating including their consultants HDR. Liberty Lake Sewer and Water District will contribute their consultants time. We will have no new costs but I will work with Council to arrange meetings with elected officials from Spokane and the County to explore how to implement whatever comes out of the technical study. I will lead this effort with h_ elp from Council members Gary Schimmels and Dick Denenny. These deliberations will probably mean a final decision may not happen until summer. I can be available on a part-time basis to help see that this issue gets resolved. Things are moving. I can't predict the outcome but am confident we will know the best technical and cost solution by sometime in May. Reaching an implementing agreement probably will take longer. S1 Attachment — Attendee List Ct Meeting hosted 226 IY� 6;L!;: (va7.; h a ��vG -ti .w11 - 1 -F ��LC� /_JFGq LCD I ((yy 4 p / v tom. �c7:U✓ I� Jbhn �k�l� ? 70 ( �wf/LGEy 9Z /� /d Q0 -q 7 � -7a6 9 7 5 � jR�l IGS:yld �M rVY�I c1P't UFt�� 7�0 j3�eAwl� S�'14.• -�— � GKC- �P��- FJ��i�Y pit ��id l"1. �����i ✓� �O!/n✓i� (/� %L '¢77 � SG KCOVk�`jr��(,. t.-r. �r l�S'dna»tr2 � � -.5�•� X60 - 352 - 5�Y'o JMSw,�:� @ cis ! .�. �h {�err�`� Gt) t co�ogq Jo9-3�.4'3�1� �'n�cry6/ -wa,ni r�icy �vQVs�r< r7 Or- 3.5 SyS f l i �4 rr�a�na R-L � �r. �eck City of Spokane Valley February 26, 2003 Mr. Stanley M. Schwartz Witherspoon, Kelley, Davenport & Toole 422 W. Riverside, Suite 1100 Spokane, WA 99201 -0300 RE: Conflict of Interest — Spokane Public Facilities District The City acknowledges receipt of your letter of February'24, 2003, noting a potential conflict of interest involving the City's possible participation in a $96,000,000 Limited Tax General Obligation Bond issue that may be issued by Spokane County. Following review, the Council has instructed me to advise you that the City will continue to use your services and waive any conflict of interest as it relates to your providing background and general information on issues relating to the Spokane Public Facilities District. This waiver will continued in effect until such time as the City becomes actively involved in negotiating an agreement with Spokane County or the SPFD involving City participation in the proposed bond issue. At that time the City of Spokane Valley will engage special independent Counsel to advise the City on these matters. Thank you for bring the matter of a potential conflict of interest to our attention. Very truly yours, Lee Walton Interim City Manager Cc: City Council City Clerk LW /mb 11707 E. Sprague • Suite 106 • Spokane Valley, Wa. • 99206 • (509) 92t -1000 • Fax (509) 921 -1008 MEMO CITY OF SPOKANE VALLEY 11707 Sprague Ave, Spokane Valley WA 99206 Tel: (509) 921 -1000, Fax (509) 921 -1008 e-mail Iwalton @spokanevalley.org TO: City Council FR: Lee Walton Sub: More Newsletter Dishman Hills The Honorable Rich Munson passed on what appears on the surface anyway a good idea. You probably noted in the paper that the County rejected an offer from the "Feds" (BLM I think) to take ownership of the Dishman Hills Wildlife area. Rich thinks that if SK could acquire this area that the District Scout Council might be willing to take primary responsibility for maintenance. It just might work since maintaining a wildlife area should not be a an expensive operation as a park might be. I have asked Bill to use his contacts BLM and the Scout Council to check this possibility out. If it looks promising I will bring it formally to the Council. Disinncorporatio Incidentally, if anyone ask you for comments on the dis- incorporation movement, I suggest that you tell them that if they hurry and get it on the November ballot that they will be able to get a $0.24 increas in their property taxes for 2004. This derives from the fact that the County will presumably re- impose their $1.84 road tax in place of the $1.60 that the City plans to levy in 2004. Dishman Flash. Bill is slowing down a bit because it took him a whole 30 minutes to get an answer to the above. BLM is very interested in our involvement. As soon as the County formally notifies them that they are out of the picture they will ask the State to amend their list of eligible grantees. Then if we are still interested they will be in touch - perhaps a week or so. I USE OF AD0WCED PLRNNING- WrLYSIS ..'J DEVELDPMENT OF THE MRST�iR PLAN ri� 3`� G ENERA TION 4 a +1+ s9 .. O PLN N N E•RS 2 MEMO CITY OF SPOKANE VALLEY 11707 Sprague Ave, Spokane Valley WA 99206 Tel: (509) 921 -1000, Fax (509) 921 -1008 e -mail hvalton (Jspokanevalley.org TO: Council FR: Lee Walton Subject: Newsletter for March 1 Ith Schedule- Well we are on the final lap and running pretty well. We will of course try to leave a couple of items to panic about at the last minute to make it exciting but I don't see any major issues that threaten our lives or liberty. It's entirely possible that we will be asking for an extra meeting or two after the 11 m but they should be short. This coming meeting on the 11 is a big question because I simply don't have a feel for what to expect in the way of public participation. Adoption of the Comp Plan and Zoning Ordinances are usually issues that bring out a crowd but we aren't getting the high number of preliminary inquiries that we would normally expect. I will feel a little silly if only the usual suspects show up at the Community Center but that's better than being embarrassed by having 150 show up at our temporary meeting room. Mira -boo Park I hope the meetings with Greg Bever were helpful in resolving some of the practical issues surrounding the project. After reading the covenants and Association By -Laws in detail I am more comfortable with the restrictions imposed on the property. There are still a few loose ends but Bill is working them so that end looks very good. I have not been following the latest permutations on the "financing issue" so most of you, particularly Gary, have a better handle on that than I do. However, if you feel in the need of some expert financial advice or explanation, Alan Dashen has offered to come in and provide you with a detailed review. Of course he is not an impartial observer since he also provides services to the SPFD but he would be better able than most to outline the details of the latest and hopefully final deal points. Ii ust got the word about the County /SPFD moving ahead with or without us on the program including Mirabeau but giving us a year to decide whether to "buy in ". I guess the down side of this is that we would then not have a voice in the design or construction or eventually even the operation. I suppose it would also mean that we could be required to rent the Senior Center if we wanted to offer that program. The other downside might be public reaction to the City not playing any role in this project. The upside would be that we would avoid all the hassles inherently involved in managing such a project or responsibility for managing the facility when completed The one year deferment doesn't appear to make much sense and is a lose -lose option. It seems to me that the City should either ante up now to stay in the game or stay out for good and let the County construct and operate dfirabeau as a regional facility. Dishman Hill Wilderness As a follow up to the material that Bill H distributed last week I am enclosing the staff report that Doug Chase presented to the Commissioners along with a memo from DNR. It appears to answer some of the questions regarding any potential transfer. Certainly with the participation of the Dishman Hill Foundation and potential participation by the Scouts I really don't see any downside to this proposal. Traffic Engineering Traffic Engineering is a constant headache(nobody is ever happy with his /her work) but a necessary function. Attached is a letter from Don Ramsey who recently retired as Traffic Engineer with the City of Spokane. Since he is willing to work part-time and on call this might be a very good solution to a problem. Of course the County could perform this work on contract but it would most certainly be much more expensive. if you can smile when thine% eo wrong -it means you have somebody in mind to blame STED Program Attached is a letter from Dick W outlining our "official stand" regarding the 2003 edition of the sewer construction program. The key elements of our position is that (1) County should repave the entire street surface and that this be paid for from the existing Sewer Reserve Fund and (2) that the Wastewater Plant deserves some intensive review before the City signs on. Dis- incorporation Not that facts or logic are important to the people involved in this effort but since they are arguing that SV is not city "material ", I asked Greg McCormick to review the "appropriateness" of our incorporation in comparison with other similar cities in the State. I think that his brief report certainly justifies the decision to incorporate and indeed suggests that it is several years late. As pointed out earlier, if nothing else, the overall tax rate will be lower and citizens have more people to complain too. Personally, I am confident that the end result will be better services at the same or less total cost. City Attorney Issues Not that the issues involved necessarily apply to SV, I am attaching copies of a recent newspaper series dealing with the provision of legal services in the funky City of Bainbridge Island. I thought you might find the articles interesting because they explore some of the options and problems you will be facing two or three months from now. More important, it illustrates how a City can mismanage legal services in a way that causes costs to skyrocket. Not always, but generally, a competent Manager and experienced Attorney can manage the legal program in a way to avoid this problem. I would note that most of the litigation in this instance resulted from "unwise" planning actions and decisions that a "hands on" in house attorney would not have allowed to happen. As an aside, I would also argue that another major factor in the unhappy BI situation is their use of a City Administrator with no authority to manage rather than a Manager who can "bully" the staff and Council into behaving. 2 Lo — By Monday I hope to have a logo design for the police patrol cars so that decals can be printed and attached by March 31. However to do means the sub - committee needs to check in with me to review the final product by Monday afternoon. Fortunately, I think we can have the decals printed locally so that should same some time. I will also have the design incorporated into cards, stationary and hopefully some mementos for the celebration. I don't see any point ordering them through Bill Burke since that would not be any faster and he would add a commission. . There is absolutely no substitute for the lack of Preparation. Staffing Update I am enclosing an updated staffing chart that Don has prepared. This is still a work in progress as we define City needs and problems. There are still some missing links such as a Code Enforcement Officer and I have listed some positions as "DON ". (Depending on established need) This means that they will probably be required but I want to wait until with actual experience we can be sure that the position is needed. Also, l think we are OK on budget but would like to hold these positions in abeyance until we have a better fix on our financial situation. In the case of Planning and Building we should know very quickly after April 1 if these additional people are essential. Park and Cultural Committees I note that both the Park/Recreation and Cultural Transition Committees recommended formation of advisory boards for those functions. This is probably a pretty good idea once the City is up and running since such Boards serve to screen out many unworkable proposals and schemes that would otherwise clutter up the Council agenda. More important the Boards serve as a healthy outlet for people who are interested and willing to become involved in promoting these activities. The downside is that eventually they will lobby for staff support and to become really effective that is generally necessary. However, on balance this is usually a pretty good investment if carefully controlled. It's also important to establish some basic ground rules for Boards and Commissions to keep them in line and prevent them from becoming "free agents" with regard to making City policies. Initially these might be established as "ad- hoc" committees to test them out. As time permits I will prepare and propose a "Commission Handbook" for Boards for your consideration. Meeting Schedule- As you will have discovered by now several of the contracts scheduled for the 6' will be carried over because of the need to make some minor "adjustments" in wording. I will schedule these for the makeup meeting March 13. (next Thursday) Also, I have asked Ruth to schedule March 20` and 27` as `just in case" meetings in the event there are last minute items that need attention before April 1. So please try to keep your schedule clear for those dates if possible. Budget- It appears that Bob and Dan will (Finance Committee willing) a preliminary budget to the Council on the 18` with hearing and adoption set for the 25` I know that the code normally requires a submittal 60 days prior to incorporation but the information is simply not available in that time frame. This is an unrealistic expectation that no new city has been able to meet. Bob has talked with the State Auditor and they understand of the problem. ATTACHMENTS a. Mail Fr: Alan Dashen Re: offer to discuss bond financing plan. b. Memo Fr: DougVChase Re: Dishman Wilderness c. Memo Fr: Dick W Re: Sewer Program d. Memo Fr: Greg M Re: Growth Management e. Letter To: Dick W Re: Traffic Engineering f. Mail from Cal W Re: e -mail campaign g. List of current County parks in SV h. Memo To: Bob Noack Re: Credit Cards i. Letter TO: Cal Walker Re" Trail Patrol J . Preliminary Staffing Plan Page 1 of 1 Robert W. Noack From: ALAN DASHEN [alandashen @msn.com] Sent: Wednesday, February 26, 2003 8:24 PM To: mdevleming @spokanevalley.org; Iwalton @spokanevalley.org Subject: Spokane Public Facilities District I I Mayor DeVleming and Lee Walton A. Dashen & Associates is serving as financial advisor to the Spokane Public Facilities District, and I'was in a meeting this morning attended by both Stan Schwartz and Councilman Schimmels. They suggested that, if and when deemed appropriate by the City of Spokane Valley, I should discuss the proposed financing plan and implications to the City with either the City staff or City Council. I also understand that the City of Spokane Valley is concerned that meetings have been occurring without the involvement of City representatives. To ensure that this does not happen, I have asked the PFD to put the City of Spokane Valley on their list for scheduling all meetings related to the regional project financing, whether at the staff or elected official level. The next meeting scheduled is for Wednesday, March 5, at 2:30 PM at the District offices at the arena. This is intended to be a staff level meeting to continue working on documents. No leadership (elected official) meeting has been set. If I can be of help or answer any questions regarding this issue, please do not hesitate to call me at 425-452-9550. Alan Dashen A. Dashen & Associates 10900 NE 8th St., Suite 900 Bellevue, WA 98004 425- 452 -9550 (tel) 425- 452 -9552 (fax) alandashen @ms n.com 0 2/26/2003 DATE: Feb. 7, 2003 TO: BOARD OF COUNTY COMMISSIONERS FROM: DOUG CHASE, DIRECTOR PARKS & RECREATION 1-18". WON ISSUE: Department to begin negotiations with the Department of Natural Resources on the transferring ownership of about 240 acres of natural open space land to Spokane County? STAFF RECOMMENDATION: Yes, please. This is a unique opportunity for residents of Spokane County to increase their recreation facilities by 240 acres of natural /wildlife habitat lands at very little expense, other than survey and closing costs. The Department of Natural Resources' "Report to the Legislature" dated January 2003, has earmarked the subject "common school trust land" as not meeting the Departments' goal of return on investment. This legislation provides Spokane County with a valuable asset that will serve current and future needs of its' residents. POLICY DECISION: The Board of County Commissioners has the authority to direct the Parks Department to work with the Department of Natural Resources in accepting the 240 acres of open space /wildlife habitat lands as a "gift" and to make budget commitments associated with property boundary line survey and closing costs. BACKGROUND: Staff, along with members of the Spokane County Parks Advisory Committee and Dishman Hills Natural Society, toured this property with DNR staff on February 6, 2003. Park Advisory Committee Members attending recommended strongly in support of the ownership transfer to Spokane County. The legislature has appropriated funds to replace the lands transferred to public agencies through this program. The Parks Department staff will coordinate with DNR to address items that have been thus far discussed. These include: compliance with the Forest Practices Road Abandonment Rules, Public access to the subject property, Ability to sell or convey property to a different owner at a future date, if desired. Map & Letter of support have been attached. CLOSING DEADLINE: Closing of the subject transfer on or before July 1, 2003. ALTERNATIVES: Approve Request, Deny Request, Modify, Other? R Should the Spokane County Commissioners authorize the Parks February 7, 2003 To: Steve Horobiowski, Department of Parks, Recreation and Golf From: Evert Challstedt, Project Manager, Department of Natural Resources Subject: Proposed Transfer of 240 acre Big Rock Property to Spokane County Robin Estes asked that I respond to questions posed by you and others as a follow -up to the site visit on February 6 I understand the tour was informative and that the transfer proposal will be presented to County Commissioners' next Tuesday. For clarity, I've restated each question and provided a brief answer. Please call if you need additional information. Q -1: Will DNR inventory the property for compliance with the Forest Practice Act, Road Maintenance and Abandonment Rules (RMAP) and provide cost estimates? A -1: Yes, we will have a staff engineer visit the site and provide an assessment of work that we believe will be needed to bring the property in compliance with RMAP. We probably won't provide a cost estimate due to variability of contractors, labor and equipment rates. RMAP requirements will be included in the Continuing Forest Obligations Form that is required to be completed for all transactions. Our initial observation is that compliance with RMAP will not be a major project. Q -2: Restricting the property to open space and recreation for 30 years appears unrealistic due to lack of public access. Public access may be difficult for the county to obtain. A -2: Legislation provides that the property be held by the County for open space or recreation for the thirty year period. Immediate public access isn't a necessary condition of the transfer since the property will still be held as open space for future public recreation interests. If the County accepts the property and subsequently, due to access and/or other issues, finds the property unsuitable for the intended use, paragraph (6) of the legislation identifies a process for replacing the property. Q -3: Can the property be transferred from Spokane County to the Dishman Hills Natural Area Association? A -3: Intent of the legislation is that the property reside with the county, a public agency, for the thirty year period and that the use be restricted to open space or recreation as indicated on the deed. The County might consider a maintenance agreement with the Association that addresses property management issues. h� Q -4: DNR's retention of minerals seems to conflict with the stated purpose of the transfer. A -4: Mineral reservations are required by RCW 79.01.312 on all land leaving state trust ownership; therefore, minerals are retained on Trust Land Transfers. Generally properties with mineral potential are not included in the TLT program. We don't believe the mineral reservation will negatively impact recreation and open space opportunities. Q -5: Can title be transferred by Warranty Deed? A -5: No. The State Attorney General's office has determined that state property be conveyed by quitclaim deed. This is standard practice for all property leaving state ownership. Q -6: Will DNR provide a copy of the appraisal for county use? A -6: No. The appraisal is a proprietary document not subject to public disclosure. There is good reason for this. The indicated market value provided by the appraisal is subject to internal review and does not become the official value until approved by the Board of Natural Resources (BNR) when the property is ready for transfer. The BNR, by law, serves as the Board of Appraisers and establishes the value for all property leaving state trust ownership. Often appraisals must be updated to be current when presented to the Board. We will, however, share factual information concerning the property that will help the County with their decision process. Please let me know the type of information that would be useful. Q -7: What closing costs will the County be required to pay? A -7: The property will be closed by the state at no cost to the County. We will pay any excise taxes and recording fees. As stated earlier, we will not provide title insurance. If title insurance is desired, the county will need to contract a title company and pay for the title policy. 0 DRAFT MEMO DATE: March 4, 2003 TO: County Commissioners FROM: City of Spokane Valley Mayor and City Council RE: Funding for continuation of STEP (sewer) Program The new Council has been studying the sewer program and its' history as well as what is needed to complete the septic tank elimination program. From this study we have developed the following proposal for funding the completion of the sewer plan. We are suggesting this approach to help the new city through a time of somewhat limited revenues, particularly in our street fund. This approach would relieve the general funds of both the County and the City and provide for more equitable participation by future users. PROPOSED STEP CONTINUATION 1. County to continue as the City's sewer provider following the pre - incorporation plan. 2. As part of sewer construction all roads to be reconstructed to County standards including curb to curb repaving as the County has been doing prior to incorporation. 3. CFR cost to remaining septic tank users to be fixed at $4950 per County computation. 4. Starting this year the County should charge all new users not previously on septic tanks the full cost of providing sewers because the grants and subsidy were for the purpose of eliminating existing septic tanks. We understand that this could increase revenue by up to $400,000 /year: 5. County to use funds from sewer reserve fund to fund all costs above grants and CFR payments including road reconstruction. 6. Outstanding bonds currently being paid from REET funds to also be paid from sewer reserve fund. 7. The question of wastewater treatment should be resolved by summer 2003 by study now in progress. City users to share costs with County and others based on the final decision on treatment. 8. When, and if needed, County to raise wastewater treatment monthly fee from $4.00 /month to $7.50 /month over a period of years. This should not be needed until at least 2005. Funding for continuation of STEP (sewer) Program L We have looked at the funding situation and believe our approach will reduce the impact of the sewer subsidy on the County and City general funds. Our analysis shows the following sewer system funds: Assets Current balance in Sewer Fund $29,000,000 Current Accounts Receivable (CFA's) 81,000,000 Future Accounts Receivable ( CFR's) 20,000,000 Assets $130,000,000 Liabilities LTGO Bonds 98 $21,000,000 LTGO Bonds 99 $27,000,000 Liabilities $48,000,000 Surplus, Sewer Fund $82,000,000 Treatment fund $12,000,000 TOTAL RESERVES $94,000,000 By our estimates the amount of each year's sewer program not covered by grants and CFR payments is less than $4,000,000 including road reconstruction. Assuming eight years to compete the sewer plan the sewer fund would still have a balance of $50,000,000 plus the treatment fund to help pay for future treatment capacity. This financing plan, together with a future modest increase in the monthly wastewater treatment charge will insure treatment capacity in a way such that future users of the system will help pay for the additional capacity not needed to serve current users. We think this is the fairest way to proceed. We hope you can agree and assist us as outlined above. We want to work with you to insure the completion of the STEP program and the guarantee of future wastewater treatment capacity for Spokane Valley and the rest of the County sewer system. sl C: Memo Funding -STEP Program Funding for continuation of STEP (sewer) Program Gv 2 Menlo DRAFT To: Mike Flanigan, Councilmember From: Greg McCormick, AICP v /A 'C 1 k7 LVl3 CC: Mayor, City Council, City Manager, Community Development Director Date: March 4, 2003 Re: Growth Management Act Requirements The Growth Management Act (GMA) originally adopted in 1990 and subsequently amended, changed planning law in the State of Washington. Local governments must develop comprehensive plans and adopt development regulations that are consistent with and implement the goals and polices of the plan. The GMA contains 13 state -wide planning goals that all county and city comprehensive plans must be consistent with the state -wide goals. The first state -wide planning goal (RCW 36.70A.020) is related to urban growth and states; "Encourage development in urban areas where adequate public facilities and services exist or can be provided in an efficient manner'. The GMA also requires counties, in conjunction with cities, designate urban growth areas (UGA's) The UGA's are either incorporated cities or areas not inside city limits but characterized by urban growth, such as the Valley area was prior to incorporation. Below is a comparison of population density per square mile of cities in the region: Spokane 2. Kennewick 3. Spokane Valley 4. Pasco 5. Richland 3,311 persons per square mile* 2,555 persons per square mile* 2,093 persons per square mile ** 1,160 persons per square mile* 1,144 persons per square mile* * Source: Washington State Office of Financial Management ** Source: Spokane Valley Incorporation Resolution 02 0295 As the above population figures reveal, the City of Spokane Valley is a fairly densely populated area and will become more so regardless of whether or not the city area had remained in the county or not. This is based on the existing population and the fact that the county's comprehensive plan includes the city in the UGA and zoning treats the area as an urban area, which is appropriate given the pattern and density of development. I The GMA does not require areas within the UGA to annex, however, over the past several years in this state a number of incorporations and large annexations have taken place due to numerous factors. In my experience, two of the main factors considered by citizens when deciding to either incorporate or annex are: 1) local control over issues such as land use planning, zoning, police protection, etc. and 2) ensuring that tax revenue generated within the local area is spent on public improvements and services within the city boundaries. The county system of government, by necessity represents a wide range of development patterns, densities and citizens. In Spokane County three county commissioners represent the entire unincorporated area of the county, with one commissioner representing the greater eastern county area. This is one vote in three with the commissioners from the other two districts working for their constituents. Through incorporation, the citizens of the City of Spokane Valley have seven elected representatives that are directly accountable to the city's residents. This provides the city's residents a much more responsive -and accountable government than is provided in the county. 4 The City of Spokane Valley is estimated to generate approximateiy $3a].9'milli6n in revenues- from taxes, fees, and state shared revenues in 2003. Prior tg: ncorpo etion the unty,could expend these funds county -wide and not necessarily on improvements•o!,services.within the area that generated the funds. Now that the incorporation of the'Spokane Valley has taken place, all of the revenues generated within the city will be used to provide improvements and services to the citizens of Spokane Valley. To illustrate the two issues discussed above, at the beginning of the Spokane Valley Incorporation Study prepared by the Boundary Review Board, a survey of Spokane Valley residents was conducted. The survey attempted to identify Spokane Valley residents' satisfaction with existing service providers, service levels, community identity, and governance options. Citizens were asked to rate areas on a scale of 1 to 3, with a 1 rating indicating a high level of satisfaction and 3 being an unsatisfactory level. Several areas of the survey were rated a 3 or unsatisfactory including: sidewalks, bike and pedestrian trails, public transit service, quality of planning for growth, land use regulations, enforcement of zoning violations, land use decision making process, sign and billboard regulations, arts and cultural events, enforcement of safe traffic speeds, and street repair and maintenance. Several other categories received a 2 or acceptable level of service rating. A quick review of the list of areas that received an unsatisfactory rating reveals that many of those issues would most certainly be more adequately addressed under the new city as opposed to the county. These areas are all essential to citizen's perception of the quality of life in their community. A number of these issues also have direct and very real health and safety implications for the citizens of Spokane Valley. In summary: 1. The GMA does not require unincorporated areas to either annex or incorporate; however, GMA does require counties to identify urban growth areas where urban -type of development is encouraged. The area of Spokane Valley is designated as urban under the county's comprehensive plan and is zoned for urban -type development. • Page 2 2. Experience has shown that urban areas throughout the state have either incorporated or annexed into an adjacent city for a number of reasons, the main issues being local control over land use, police protection, etc. and locally generated revenues are spent at the city level to directly improve levels of service for streets/roads, police, parks and recreation, etc. 3. Seven elected officials representing only the population of the city as opposed to 3 elected officials representing all of the unincorporated areas of the county and only one representing the interests of the Spokane Valley area residents. This results in a much more responsive and accountable level of government. • Page 3 Donald A. Ramsey 1424 S. Walnut St. Spokane, WA 99203 Phone: 509 998 -4815 February 21, 2003 City of Spokane Valley 11707 East Sprague Avenue, Suite 106 Spokane Valley, WA 99206 Attention: Dick Warren, Public Works Director Subject: Part-time employment as traffic engineer Dear Dick, FEB 2 12003 City of Spokane uaiiey We met on Wednesday with Jim Harris and discussed how I can assist Spokane Valley in this transition period. I retired last year from the City of Spokane as their city traffic engineer. I have skills in all aspects of traffic engineering to offer to you. 1 have attached a copy of my resume for your convenience. 1 can also provide references upon request. We specifically discussed development review. I have a great deal of experience in that area. One of my accomplishments was setting up the traffic study procedures for the City of Spokane. I am very flexible as to work schedule. I would prefer a fixed minimum of . hours per week with additional hours as necessary. I could also be available on call. I expect compensation based on how you use my skills. I received a little over $35 per hour and a vehicle allowance with the City. I expect $35 per hour to work as a city traffic engineer. If your assignments are typical for a senior traffic engineer, I believe $30 per hour is reasonable compensation. am willing to work for $25 per hour for non - professional level work. I look forward to working with you. Sincerely, Don Ramsey F CI 1424 S Walnut St, Spokane, WA 99203 998-4815 Experience Education Registration 1994 -2002 City of Spokane Spokane, WA City Traffic Engineer • Member — Technical Transportation Committee Spokane Regional Transportation Council. • Management of staff consisting of two professional engineers, two sub - professionals and five technicians. • Directed project to replace traffic master computer system and 200 traffic signal controllers. • Shared responsibility for the transportation element of the City's new GMA Comprehensive Plan. 1970 -1994 City of Spokane Spokane, WA Increasing responsible positions starting as Traffic Engineer 1 to Acting Traffic Operations Engineer • Planned, designed and implemented a series of projects expanding the City's master traffic signal computer system from 34 intersections to 200 intersections including master computer upgrades. • Prepared plans, specifications and estimate for numerous traffic signal, signing and markings projects.. • Developed programmed and managed traffic sign inventory system. • BS, Civil Engineering • Graduated with Honors 1966 -1970 Washington State University Pullman, WA 1972 -1973 Northwestern University Evanston, IL • National Highway Fellowship • Masters level course work Professional Engineer, Civil Engineering, State of Washington Eti Page 1 of 2 Lee Walton From: Walker, Calvin (calwalker @spokanesheriff.org) Sent: Wednesday, March 05, 2003 3:57 PM To: 'Lee Walton' Subject: RE: Heads Up Lee, To clarify your e-mail a little further. One of our Deputies did author an e-mail full of his own personal assumptions. Once we became aware of this we did initiate an Internal Affairs investigation that included a very specific set of interviews about the information that the Deputy received, and exactly what had been said to this Deputy and by whom. Through this process we were able to clarify what the said Deputy had made assumptions about, based on rumor, and then how existing county policies had been violated during the distribution of these assumptions. The Deputy did author another e- mail notification that his previous e-mail had contained his own personal, and erroneous assumptions, and that those assumptions were his own, not a directive of the Sheriff. This did result in some discipline to the Deputy, and that same individual was transferred to other duties, at the same rank, pay etc. We did learn today that there is a continuation of this same e-mail and that it has been provided by its author to the media. This in itself is unfortunate, Not because we are trying to hide anything. There was and is no reason for a policy violation on a Deputies part to be the hinge -pin of a debate. We did have one Deputy who had been responsible for several Traffic Safety Education Programs. This Deputy has always done an outstanding job at those tasks. Many things can initiate changes, and no single person is or can be irreplaceable. We will not be utilizing one "single" person as an education officer but will be spreading that series of tasks out among several others as we re-define some rolls within our newly anticipated structure. These services will not be eliminated as reported in the other authors correspondence, they will just be re- assigned. We as part of our contract negotiations have agreed to try new things as we build what we all hope will be a very long term relationship. In our negotiations we addressed some of the downfalls of fragmenting services (like the traffic unit), but in that give and take environment we have all agreed to try a different approach that will either work and come to fruition, or we could see a statistical and marked increase in traffic related issues and we may have to make adjustments. As for the reported inference that this removed Deputy is " responsible for just about everything the Sheriff receives from other agencies in grants for traffic education" and there may be some attempt to hide some information from the citizens of Spokane Valley. I must respond in that we are all part of a team. No one person is the Traffic Unit. We have many talented dedicated people who are part of each project. Lack of information, and ignorance about all the details of how an agency works does not mean that there other motives. As per our negotiations you know that we do have many things that have been obtained through grants, and that we anticipate being very successful in the future in our grant acquisitions. Hope this clears any issues that nay have arisen from this mis- information. Feel free to call me for any clarifications. 477 -3310 Thanks, Cal Walker - - - -- Original Message - - - -- 3/5/2003 I ;% Spokane County Parks Within New City Limits Land Transactions and Agreements NOTE: May 30, 2002 (1) Notable agreements and/or restrictions affecting park properties have been identified with Bold type. (2) Use restrictions or assignment of licenses limits have been identified with Bold (3)Park Replacement Cost identified by italicized type. BALFOUR PARK: Balfour and Main Ave Park Replacement Cost: $504, 000.00 Land Transactions: 1. Sept. 28, 1956, Balfour's sold to Spokane County, $ 4,500.00 (Warranty Deed). 2. May 15, 1951, Fire District #1 sold to Parks & Rec., $1.00 (Quit Claim Deed) 'Subject to be used for Ree. purposes only. 3. Dec. 22, 1980, Spokane County sold to Fire District #1, (S. 85 ft.) $1.00, (Quit Claim Deed). 4. Aug. 14,-1984, Spokane County sold to Spokane.Transit Authority (STA), $10.00 (Statutory. Warranty Deed). ' April 30, 2001, Limited Right of Entry to July 1, 2011, between STA and Spokane County and its Parks and Recreation Department to construct, maintain and operate a park. * West half of Balfour Park Right of Entry may not be assigned. BROWN'S PARK: 32 Ave. and Pines Road Park Replacement Cost: $1,553,000.00 Land Transactions 1. Dec. 31, 1974, Brown's sold to Spokane County, $10.00 (Statutory Warranty Deed). 2. March 17, 1977, Spokane County sold to Fire District #1, $10.00 (Quit Claim Deed) sold S. 180' of W. 180' for fire station. 3.. June 1, 1978, Lease Agreement with Avista, well installation/operation, Lease expires 5 -31- 2013). 4. April 16, 1987, Agreement for Outdoor Lighting with Avista, (3) 100 watt vapor lights. BUTTERCUP: 12 Ave and Eastern Park Replacement Cost. S150,000.00 Land Transactions: 1. May 16, 1996, Restrictive Covenant by U. S. Bancorp Financial Inc., Investigative and remedial actions undertaken to clean up the site "Cleanup Action ". 2. June 10, 1996, U. S. Bancorp Financial, Inc. to Spokane County, (Special Warranty Deed). 3. Agreement with Engineer Department. CASTLE PARK University and 35 Park Replacement Cost.- S384,000.00 Land Transactions: 1. Dec. 11, 1972, Leavitt Brothers to Spokane County, (Deed of Gift), Reservation of rights and title to improvements including laterals, wye branches, appurtenant thereto, the collector lines, trunk sewers up to the site of the sewage treatment and disposal facilities and the main pumping station erected on the subject. 2. Aug. 2, 1988, Board of County Commissioners Resolution # 88 -0756, Executing an Agreement to Abandon Interim Sewage Facilities for Aloha ans Castle Additions. Leavitt Brothers has agreed to relinquish all claims to personal property now situated on the real estate described in the Deed of Gift. 3. Aug. 8, 1988, Letter from Parks Director to Cox Cable Spokane granting permission to run television transmission line across Castle Park. 4. Interdepartmental Agreement with Right of Way with County . Engineers(Project # CRP 2299); to compensate for sod and trees taken when University Road was widened in 1990, paid $2843.03. The grantors further. reserve to themselves an easement in the above- described real estate for the ` right of ingress and egress thereto for the purpose of inspection and such other necessary uses as may be required. EDGECLIFF PARK• Park Road and 8` Ave Park replacement Cost: $1,896 Land Transactions: 1. Dec. 21, 1993, Spokane County sold to Spokane County, $171.84, (Quit Claim Deed). MIRABEAU POINT North of Indiana & West of Mirabeau Parkway Park Replacement Cost: $588, 000.00 Parking Lot is undeveloped Land Transactions: 1. April 10, 1953, License Agreement between Inland Empire Paper Company and the Rotary Club of Spokane Valley (effecting S.' /2 of Park property), license intends to develop the described land for use s a picnic and recreation area for the general public. 'License is not assignable and can be terminated by licensor at any time without prior notice. ' 2. June 10, 1965, Contract and Grant of Water Pipeline Right of Way Easement between The United States of America and Inland Empire Paper Company. 3. June 30, 1992, Cowles Publishing Company to Inland Empire Paper Company, (Quit Claim Deed). 4. March 31, 1993, Inland Empire Paper Company conveys to The Nature Conservancy (Statutory Warranty Deed). 5. November 6; 1998, Inland Empire Paper Company grants to Spokane County a Border Easement for Mirabeau Parkway, assignable to heirs, successors and assigns. 6. January 25, 2000, Title Notice, Zone Change Conditions of Approval File # ZN- 37 -96. 7. March 29, 2000 Inland Empire Paper Company sold to Spokane County, $588,060, (Statutory Warranty Deed) Subject to additional items as described within Title Report prepared for Spokane County dated April 20, 2000, including; payment of 2000 taxes, RID Notice, easements to Avista for distribution line pole placement, Record of Survey, easement to Spokane County for roadway improvements, easement to U. S. West Communications for underground electric and natural gas system, easement to NextEnk for communication system, easement # 4380652. MYRTLE POINT Pines Road extended North at Spokane River Park Replacement Cost: $1, 096, 000.00 Land Transactions: 1. July 31; 1989, WA State Parks and Recreation Commission grants to the American Telephone and Telegraph Company a nonexclusive perpetual 10 ft. wide easement for buried cable, (Fiber Optics Easement), subject to access and maintenance terms. 2. June 28, 1991, Inland Empire Paper Company conveys and warrants to the County of Spokane County, $10.00, (Statutory Warranty Deed). OPPORTUNITY TOWNSHIP HALL,: 12114 East Sprague Park Replacement Cost: $350,000.00 Land Transactions: I. Nov. 13, 1990 Opportunity Township conveys and quit claims to Spokane County, (Engineering Department), (Quit Claim Deed). 2. Nov. 5, 1996, Board of County Commissions Res. # 96 -1054, establish Opportunity Township Hall as Historic Landmark, subject to management standards set forth in "THE SECRETARY OF THE INTERIOR'S STANDARDS FOR REHABILITATION AND GUIDELINES FOR REHABILITATING HISTORIC. BUILDINGS (Revised 1983). 2. April 18, 2000, Spokane County enters into 5 -year Lease Agreement, $789.88, includes monthly rent and leasehold tax, renter responsible for utilities and normal wear and tear. PARK ROAD POOL Park Road and Cataldo Park Replacement Cost: $2,003, 000.00 Land transactions: 1. July 14, 1961, Carl B. Warren & Vena Warren sold to West Valley School District #363, $1.00, (Quit Claim Deed). 2. Nov. 9, 1967, West Valley School District, # 363 conveys, grants and quit Claims to Spokane County, (Quit Claim Deed), subject to constructing a swimming pool on the described property within two years. West Valley School District uses the locker rooms at Park Road Pool as a changing room for the Centennial Middle School Football team from Sept. 5 to Nov. 10, from 2:30 to 7:00 pm. for approximately 50 students with 3 adult supervisors. SULLIVAN PARK: West side of Sullivan Road & North of Spokane River Park Replacement Cost: - $2,240, 000.00 Land Transactions: I. Dec. 27, 1955, Board of County Commissioners by Res. 455 -439, establish 100 ft: building line setback from the centerline of Sullivan Road, on each side, from Trent Road to the Spokane River. 2. Dec. 12, 1957, the State of Washington conveys and quitclaims to the County of Spokane, for Mutual Benefits (Quit Claim Deed). 'Subject to the following terms, conditions and limitations: A) No use of the property shall in any way jeopardize the use of the remaining State -owned lands as a pit site or stockpile site, crushing/asphalt plant or any other highway facility being used by the Department of Highways or it's assigns. B) In the event the property is vacated or abandoned for use as a public park or recreational area the property shall immediately revert to the State of Washington. C) These covenants, burdens and restrictions shall run with the land and shall forever bind the grantee, it's successors or assigns. 3. Sept. 20, 1971, Caretaker Agreement between Spokane County Department of Parks and Recreation and the Western Dance Association, Inc., agrees that Western Dance Association of Spokane will no longer charge rent on the building for events sponsored by the Department of Parks and Rec. for events given every Sat. and one party night a month, beginning in Oct. and ending in March of each year. The Western Dance Association of Spokane will pay $20.00 a month to the department of Parks and Recreation the caretaker's services. 4. June 1, 1999, The Board of County Commissioners by Res. 499 -0454 entered into a "Sullivan Park Dance Hall Lease Agreement" expiring June 1,2009. The agreement leases the Dance Hall for $300.00 per month the first year, $400.00 per month for the second year and $500.00 per month for the third through the tenth year. The Lessee shall pay all utility costs and be responsible for building supplies and janitorial/kitchen and similar uses. TERRACE VIEW PARK/POOL 24` and Blake Streets Park Replacement Cost: $3,057,000.00 Land Transactions: 1. Dec. 18, 1963, Damascus sold to Spokane County ty (west' /< of park) $10,000.00, (Warranty Deed). L4 i 2. January 23, 1968, Neils sold to Spokane County (east '/4 of park) $6,000.00 (Warranty Deed). , VALLEY MISSION PARK/POOL ' Mission Ave and Pierce Road Park Replacement Cost: $3,274,000.00 Land Transaction: 1. April 4 1941, Leonard Skoglund sold to Spokane County, $1.00, (Quit Claim Deed). 2. March 20, 1948, Opportunity Township sold to Modern Electric Water Company, $1.00, (Warranty Deed). 3. Opportunity Township sold to Spokane County, $9,000.00, (Warranty Deed). 4 October 27, 1961, Goldie F. and Henry A. Thoeny sold to Spokane County, $500.00, (Quit Claim Deed). 5 Oct. 27, 1961, Clinton H. & Lena A. Tart sold to Spokane County, $0.00, (Quit Claim Deed). 6 '1973, Interagency Committee for Outdoor Recreation (IAC) grant to Spokane County Parks & Rec. $126,710.00, for reclamation of abandoned gravel pit for development of a community park with a variety of recreational facilities. JAC grants require satisfactory maintenance and operation of recreation facilities for safe and continued public use. 7 Aug. 25, 1999, Modem Electric Water Co. sold (west half of park land lying south of Mission Ave.) to Spokane County, $10.00 (Statutory Warranty deed). Seller reserves right to operate power lines on portion of property.. Restrictive Covenant "The above property shall be used for county park facility and / or swimming pool and those uses related and for no other purposes. 8. June 3, 2000, Modem Electric Water Co. sold (parking lot lying south of Mission Ave.) to Spokane County Parks, $10.00, (Statutory Warranty deed). S. April 17, 2001, Spokane County "Water Slide Agreement' with Splash - Down Concessions, 2.56 acres located at the Valley. Mission park for operating a waterslide. The lease is for 5 -years and is renewable for a .second 5 -year term. Lessee shall pay a fee of 10% of gross revenues exclusive of concessions up to $300,000.00 and 5% of gross revenues, exclusive of concessions in excess of $300,000.00 for both the initial term and renewal term. Additional, Lessee shall pay the County for the first 5- year term, 15% of the gross concession receipts and for the renewal term, 20% of the gross concession receipts. 9. Aug. 7, 2001, Spokane County "Lease Agreement For Parking Lot" with Splash -Down Concessions regarding required parking as set forth in . Conditional Use Permit, CUE -5 -83. The lease has an initial term of 6- years and is renewable for a second 5 -years term. Spokane County will designate a given number of existing parking spaces within the existing Valley Mission Park parking lot so that the total available parking spaces will equal the number of spaces required in conjunction with Conditional Use Permit #CUE -5 -83. 5( k VALLEY SENIOR CENTER Mission Ave and Pierce Road Senior Center Replacement Cost: $750,000.00 The Senior Center was subsidized by Spokane County in 2002 for the amount of $27,482, and does not include general maintenance or administration costs performed by this department. Budget available. CENTENNIAL TRAIL: Centennial Trail not owned by Spokane County An estimated 7 of the 13 miles (lying east of the Spokane City limits) are located within the New City boundaries. Although, these 13 miles are owned by WA State Parks; Spokane County Parks, Rec. and Golf has historically maintained all 13 miles. Inter - local Maintenance Agreement with State Parks is available. 5 6 MEMO TO: Bob Knoack FROM: Jim Harris SUBJECT: Credit Cards system for the permitting function CC: Lee Walton DATE: March 6, 2003 I request that a credit card system be set up in the Permit Center so customers have the opportunity to pay their permit fees with a credit card. Spokane County has a credit card system in their permit center, accepting Visa, Mastercard and Discovery. Since 40% or so of all permits issued in Spokane County were issued in what is now the City of Spokane Valley, we can expect a lot of customers who are in the habit of paying their permit fees with a credit card Thank you for your consideration of this request. d 0- ) 1 45�1 t7 Captain Cal Walker March 6, 2003 Spokane County Sheriff's Department Valley Precinct 12710 E. Sprague Spokane Valley, WA 99206 Dear Captain Walker: At a meeting on the Centennial Trail it was mentioned sheriff deputies may be assigned bike patrol on the trail during the summer. Having been in charge of the King County Park System for 12 years I had the opportunity to work closely with sheriff deputies riding bike patrol on the Sammamish and Burke Gilman trails. The use of bike patrols on trails is an excellent idea that provides safety as well as security for all trail users. We had ongoing, positive response from the public regarding this program. I strongly support this idea and hope we can work together to assure the safety and enjoyment of this unigue, trail system for the public. If I can be of any assistance on this matter please let me know. Sincerely, Bill Hutsinpiller Interim Director of Parks and Recreation City of Spokane Valley CC: <Lee Waltoni Doug Chase r = Prothman Interim; Position will continue = New Additional City Positions i I = Contract Positions _ (Consulting) Administrative Assistant (% Shared with PW) 12/20/02 City of Spokane Valley Staffing and Organization Chart Fiscal Year 2003 With Actual /Anticipated Start Dates Citizens of Spokane Valley J / City Council r ._,_.._._ -._ City Manager Office of the 511 e .i City Attorney i Pi Works ctor 6 /15 Community Development Dir 6/15 &PIans Bldg. Inspector er 3/24 Bld Ins ector ist' g F Long Range Planning Mgr. 1/20 Associate Planner 2/17 urren Mgr. 1/20 Assistant Planner (DON) lssociate Planner Assistant Planner (DON) .Assistant (% ` Shared with CD)' 12/20/02 City Engineer 3/17 Assistant DON I i Deputy City I Chief of Police - i Manager i 6/1 an I On Call I '� Contracted Services. -HR IT I I _Misc. Contracts Capital Projects Development Senior Engineer Senior Engineer 7/01 5/01. ff Capital Projects Development Assistant Eng. Assistant Eng. l (DON) (DON) .I Traffic - Engineering Maintenance Superintendent 1113 . GIS Technician I - (DON) I - - — — - — - — - - Maintenance Worker . 7/1 HR /Admin. Assistant 2/3 City Clerk 6/1 — IT Specialist (DON) Deputy City Clerk 7/1 Fr( 'R, e Assistant cept ionist)' 2/20/02 (DON) = Depending on Need; Position will be budgeted but not filled until work load justifies need Finance Director 7/1 Accounting Manager 1/20 Accountant/ Budget Analyst 6/15' Accounting Technician 2/15 Parks and Recreation Dir. 7/1 Administrative Assistant 5/15 Senior Center t Coordinator I — _ — — — I Recreation Foordinator /21 Recreation Assistants MEMO CITY OF SPOKANE VALLEY r 11707 Sprague Ave, Spokane Valley WA 99206 Tel: (509) 921 -1000, Fax (509) 921 -1008 e -mail Iwalton @spokanevalley.org O TO: Staff FR: Lee Walton Subject: New Travel Policy Due to the current be made to the Business Manual. Effective Monday apply_ LODGING 010a T ➢i�� financial situation, changes will Travel Standards and Procedures the following revised procedures All employees are encouraged to stay with relatives and friends while on business travel. If weather permits, public areas such as parks should be used as temporary lodging sites. Bus terminals, train stations, and office lobbies may provide shelter in periods of inclement weather. TRANSPORTATION Hitchhiking is.the preferred mode of travel in lieu of commercial transport._ Luminescent safety vests will be issued to a'll employees prior to their departure on business trips. Bus transportation will be used only when work schedules require such travel. Airline tickets will be authorized in extreme circumstances and the lowest fares will be used. For example, if a meeting is scheduled in Seattle but the lower fare can be obtained by traveling to Detroit, then travel to Detroit will be substituted for travel to Seattle. MEALS Expenditures for minimum. It should specialty chains, such Centers, and Price Clu provide free samples can be obtained in thi familiar with indigeh sources available at must be utilized, trav salad bars. This is traveling together as entire group. meals will be limited be noted that cert as Hickory Farms, G b, Costco, Sams Cl of promotional items s' manner. Travelers ous roots, berries their destinations. elers should use "a especially effectiv one plate can be u to an absolute ain grocery and eneral Nutrition ubs, etc., often Entire meals should also be and other food If restaurants 11 you can eat" e for employees us to feed the Employees are also encouraged to bring their own food -on business travel.. Cans of tuna fish, Spam and Beefaroni7lcan, be consumed at your leisure without the unnecessary bother of heating or costly preparation. MISCELLANEOUS All employees are encouraged to devise innovative techniques in an effort to save company dollars. One enterprising individual has already suggested that money could be raised during airport layover periods which could be used to defray travel expenses. In support of this idea, red caps will be issued to all employees prior to their departure so that they may earn tips by helping others with their luggage. Small plastic roses and ball point pens will also be available to employees so that sales may be made as time permits. i . Legal costs, now' top $1.m11 lion � ,per year; °and are goang up. �O G K _ : ByJOHNWALDO smhtunrff �,Law�of�,the,JSland��` v a buG> y"v1 "BE N�`'P4Mn pY,`T2+ v With 500 or more attorneys in �BalPbrldge�lsland spends'ti�� # ,�^ residence or practice, Bainbridge signlTcan$lymor "e` legal - �}ZY7 Island lsa city oflawyers. se viceg'than,ciuesoftlr' O ( In some : respects iPs a city for ' i parab ei xh' $ahea N lawyers as" well; spending signd This j�ulti Partse'ries candy more money'Jor legal,ser r a look thefntys vices than other cites of eompam pen ing; the services t � b_ le s ze in the.Rlget Sound area sreceivesoricsmoey ands , In 2002, the city spent $555610 what�sf aOYthih9fcou be on .civil . attorne s . and another d °ne differently $95,000 to prosecute and defend T da y The city bud .x misdemeanorclses.' get +$I milho � grow oto Add till' an el $60,000 f a for liability instin hearing eexamm �s u er and supports es esra g d failures a taff, and a stibstan Sakurday IOutside counsel o-' �tial amount for non- lawyer city r" Wlly$Bair2b�ld e't� "liesari' ;f employees doing the work of attor r Bejle `vt�ePla'vryere's`��lt;�tt +" i fneys, and Bainbridge's legal costs... il s easily, exceede&$ ar1`,29,the and w . y "Jl m1il10n',IR an � '�•;`- �i� P 4' , u4 n � cents of m houseScounsel - . io m illion s budget of around - $15 Are~'chariges'`duel `t' S `s `'` 1 :�IDill10n d 1 .The man' who6 pays those bills t sees '•a connection between. the Administrator Lynn, Nordby,. for - -5f :, island's population' and its legal fees: '; <merWCIApresident V _ "'[Ius is by far;the most;jifigious :'Lsuspect our.,prenuurii is fairly_ " IveleJer beirassoclat +low'compared•to'.otlter cities sald finance Director we receive a'lot of counseling and g ,;Ralph Eells training n. addit on to liability pro- I "We have an island,full of lawyers tection;' Nordby said. n and other people w th the ability, the Nordbys„ evaluation, appears to a w tingne'ss andahe means to sue "`hecorrect' Mercer Island;. which when theyre unhappy points in its city,budget to a favor - il :`And we:. en' in7tbe path- of ;.':able. loss history, still faces a 2003 progress when it comes to growth," WCIA premiurin of over $400,000: Fells said,'tvhich means we are the. I ;pioneer in a lot 'of.growth manage - CiAl Cou t ment issues: I:suspect you will find that no matter how legal services Where'Bainbridge's legal costs 1 are - delivered, we pay more than . skyrocket is on the civil side - gen- 'other cities of our size." era] legal counseling and'represen- Eells is right An examination.by tation in lawsuits. Some representa- �the Review;: of: publicly .available five numbers are illustrative:;,. information shows that Bainbridge s Mountlake Terrace, with 560 Island's legal bills are comparable to fewer people than Bainbridge, bod - e those of much larger.cities and sig- geted $100,000 in 2002 for civil and nificandy higher than ' those in cities criminal lawyers, all of them outside of comparable size. contractors:: For slightly smaller In two areas — cruninal_law and Kenmore the number is $105,600. 1liability msur- Bainbridgels ance' Bain: f `" e ave -'. m n b e r bridges bills are W h an $555,000. . comparable., to ,^,jsland full;6U... 0, . Mercer _ or less than ; and Island, 1,600 those of sunilar lawyers . people larger cities.: It con- other:.people t . h a n tractswith Mtsap, County with'the ability, spent $430,000 ,attorneys office ness . the,.Willin g for both crimi- "to Handle misde'; and'the mean$ nal and civil meanor prose ; . . lawyers in 2002 cutions in . t0 sue When — two-thirds the municipalcourt, �� : - amount Bain - at ay cost: of . the .e,unh y r . aPPY. . bridge paid yin $76,000 for ,.'Ralph Fells finance director those two cate 2003 And it gories doing 'pays(loeal attor- most of:ahe neys some $35,000 per year to work in- house; with city employees. defend�those who "can't afford their To find civil-law bills comparable own lawyers. to. Bainbddge's, it is necessary to The city receives liability(protec- •' look at significantly larger cities. t tion from the Washington, Cities . O Bremerton, with some 37,000 Insurance Authority, a pool of some people, is': bodgefing'$435,000 for — 100 cites and other governmental civil law work in 2003, doing most of entities. When Bainbridge is sued itin -bouse ;for ' money damages; WCIA'pro- ® Redmond'• with a resident pop ' vides defense attorneys and pays ulation of some 40,000 and a work - ' anyjudgment 'day population almost twice that 11ie citys liability premium of paid the same amount to civil $260,000 is a function of -.a nasty.. insurance market, .said -' city'. SEE LEGAL, PAGEE A2 f' Page" s tl r� l //''!!/� While ifs not easy to put an Bract' islander Blair Bur L EVAL'r `mmnber'.on this cafegory there is law fim,for work T reason to,be'eve it is matenaL' Fletcher Iandnrgio Inslee ''Best Eells'says he spen s a s g uficant The - city - paid` a mount time drafting ordinances, $276,0 and mos00 !for gene rtaad resolutions, and senior plaruier f of4tthat'a i the��eZtys counsel Kathy:Jaznes,withasalaryofmore answeringqueriesf CONTINUED FROM AI than $60000hastbeen assgned departments.The 17 full time`tlus year to;rev ew the my were planning, whic code for inconsistencies $75000;x public.; lawyers m 2002 as d ddBambndge on staff attorney accowtted for $4 some'. $550 000 But Redmond's ' Bambndge contracts for all rts cml; mayors office w total budgeC is lover. $100:,mllon lawwork mostty,.witl'the30]awyer x$41000:;," n '_ including capitaljir `ojectsaridtrans- 'Bellevue firm' ofe�:Inslee, "Best, `.'Ihe' outlay for'g fers, more than four'times that of : Dcez e' & Ryder; `whose, partner ing has increased h Bainbr dge '. -;; r Rod Kaseguma is designated as city' 41998 to $266 4841& t hi addition +toi'money pard'Jo attorney.: -; ' centjumpdurmgai lawyers, also iric ins' "= , InM2' the only yearforwhicha .citys ;46talspendin some shifted costs; ;where the;c ty Eby -fum tally is readily ava fable; ,'percent: : : pays a' nonlegal employee do 'the'city paidInslee, Best just wider '11fgation costs• legal work from keeping legal files 1$490,000'of its total civiblaw.budget during - that* time ' - , I to;dmfting ord nances of $ 555 ;610 The remainder went to: -=1998 to. $289,000. m ;el G�. hlch 1 0. ClCtZ�YI$ . i ..; the .t�, .';,Today, enviromnentaliste; home- ; be:eO I for r. in three years., nse1: � 1 1 in - ..BYJOHN WALDO � . '• per - the " On the frontier of yesteryezr '. `" is Bainbridge Island t ,. a,,s. i 'ucu traded gunfire over land and.water ` "•� F 8 m .';,Today, enviromnentaliste; home- ; be:eO core the owners!. and,, developers, still' fight way9N ' the over land -and :.waters' but their ` at-tlie `side:`. weapons are law su is ahe frontier S y mf ; `" is Bainbridge Island deedel ' :..Over the last Three years, the my an thi °me ;•;: has been involved in no fewer than ruled; 18 lawsuits, some as pia ntiff aome'',the'y:w D r as defendant, and some as an unwit N glee, tang third par ty caught up in dis- - city -.al: f the ., .,Mutes between neighbors. 6l , en, ...'7 really have no way of lmowing, island'i " but I suspect thats unusually high' fled In 00$ tad compared to some other crhes,' . ting a . said city attorney Rod Kaseguma ". abandc arse . "But.Mercer Island, for example, . ikA ary has no undeveloped land, soit does. ' approv is of n't have pie land -use- issues than let in 11 Bainbridge does.' plannk nse ' Lti- Land use was in fact at issue in a ll ruling but two of 18 Bainbridge Island law- could ✓ of .1 1 . suits operati Of the seven land -use suits that food'o. see have been at leastpartlallyresolved the city �fthe city prevailed in four, although : 8rahf r° ' two , of those . are-still subject to "$K P, I . appeal The city lostoue; and settled . outlet i own -two on terms favorable to the oppos -. ibly. irig. p a pear Here Is a tally of those 18 law Mtirde ` suits; from information provided by "n'ng,.d Maseguma,city AdministratorLynn 'met it Nordby and city . Finance Director acknoy - - kilph Eells: ' his of . 'O :. Woodland ` vrhage orderei Nlighliors opposed: a subdivision . shoreli on FerncliffAvenue for a number of sued sf reasons; " principally' "that the city' ` permit; should not have included wetlands '; akes is initscalculationofacreageforhous ,:;WAA ing- density proposes. Afters hear- 'Cla mu - ing examiner decided for applicant wet Doug: Nelson,' neighbors pressed 0' sued, the an appeal, to city council then to ' ipg.aut M6ap'County,Superior,:,Court ;of one % 'whereajudgeruledfor the city and '1',`'theFoi thedevelopen':``' for the 'AT ..rnir P16r /l..mom T.d,., %: and rw is one ,,,.v'. ner the I of wayrto' nas sues me city for permission to ion the „develop aaot east'ofthe'iavine now vas set ±j used for parldng.No decisions have. ,ity get been made on the recent action. ierwrse ` 0 Point: Wlr3te drainage —'A Point 1vilite resident' has, recently After , sued the city;.cla ming.water drain - rzadut - ling'from;upland' areas has caused m the O ;Neighborhood' disputes — I iat the Tbe,caty has been named as,a co- is fast defendant in two pending actions in - sued;, ' which one neighbor Is suing anoth I eingto I, er ,One case,iatahe,lsland'snorth hdpay end; involves responslbility.for a s `Ihe ' laiidshde that' damaged•:property. The; other inthe Lynwood area; .. antulg involves claims, that a water I tower ar the ' 4as ; built too talL`: , plan `• In the two - actions unrelated to iat for ' , land use the city joined with other later governments to successfully chat s from lenge the coustilutionahty, of.. two I and Tin Eymanupfiahves ` , nam a •' 1 , ,:.,Finance direct4, Eells says both tuple ±.:state la w and . code con - t ld ng j;tr bute.to the spate of litigation. dam- "The' Growth: Management Act and. state:.environmental laws give slier - citizens- certain- rights;thab don't rotect- ? exist in` other states, and other pro- couple ':visions ofatate, law 'give developers , hous.j: certain "unusual: rights concerning - uction :.:fees that :can :be charged he said. rtes in " And' our ordinances contain: con - troled - 'jusing and sometimes contradicto- honty ry provisions. insider; . ;. 'Ih'enetresultis,thatalotofpeo- jectto {,,,ple in a' lot of dif(erent situations have what they think are legitimate Lp' �:afmimantc l 6vf ran 1'.— aAo ".- since issue° was last debated. i 4` ByIOHNWALDO Raff'v^ f'"A M "t'�V•,"','"rgh Law of th jMahi any legal needs, ' ` With legal fees or ,; f civl work This x s ari series t P ta 4 exceeding$250,000insevenofthe ce3 er-.. x e+ta ralookatthercitys =legal -Last year, the., last 10 years, reaching.$555,000 in Y spedng the it st VA 2002, the question, arises of Necerves fo tsm t , whether the city could save money �'^t'�if anythi!&Mould�b less- ;mg- by hiring a full -time, on -staff attor �donedifferently questions , from' s' and Trey -whaYs known in the trade as •Jan 22�he clry legaliE der- . in- house" co unsel get $ Imilltonzand �grov cpuncil meet,. 'ings. Assrimmgt; qu as ked now • before, ostrecently in s� esses and fadu�esrt #' the wake- of a. consultant stud of Y Jan.5 OutsiLfe counsel „ city management -.. k h } - Bit a retie; o g. p never into detailed _yl , *Bel s vue lavye s y N bzO got a analysis," said AndyMaron;an,attorneywho t isT ay „dollars #ar{d served on the council at that time cents of;m h uselcounse . " PWe couldn't see much advantage qre chan es +due�fi ” Y t f PC in ermso costs. ,...- -....- r But.costs have almost.doubled . .: "In some specialty. areas mber; that;_Marori -ant anothe look at I, uu may -one rate, the suc- , bought ' 1,700 :, makes more sense for m60-hi e" somebody who is already up to `. speed than to get up to . speed - :myself," said Lubovich, who has a $5,000; per month budget to engage outside counsel. Where there is enough work to keep in- house counsel .busy, though, the: economics . become competing. , Bremerton has bud geted $435,000 in 2003 for its civil -- .legal work by Lubovich, two yOUI other civil attor - h or finances, net'son staff and , �.r... "an . additional nbridgellsland # :. one in the bud - y' } get and a secre- tche mayorand tary assistant t e, -,,Sc i tycounp Among the three of us; we 1' do almost all'of �ezKordonow essedran, {nter the gation,' legal consulta �' Lubovich said. adflyavailable` •.Mercer Island explonng the has a three -per- hawng�pne of�� ..son office '- two (f %ihe attorneys and an firmwi'th" assistant, -,but Yx one of the'attor- contracts) tm ne t" h ad heys . • concen- 691n our trates on misde -: y =a week,' shed meanor criminal she describe'dti ' prosecution; flrstlsepz�t "wfiich Bain - i I�Otl$8 eltY„p .bridge contracts °k r out. Costs for ratorhn that office in . he chinks amm 2001'= the. last e I is,b`evonth year for which t - t , iu would'b�mg ;'.figures were `- os€z ult available -'was parche $357000''includ- c� hall -'hek urg .$30 for vould needito (outside ser -. antatYOrney vices.: . .' . r Bambridge's ' ae P ar eediandacn» '�lsamevear costs' what criminal'.. work were $492,000. �Af one point recently, Brem- t ,attorneys 9left, and . weren t '= replaced,, letting the office .become 'vacant it tubovich was hired nut.contin- { ts. criminal .. city,doesn thavii `4 any legal needs, ' ` if isn't' paying .anything.. 8 -Last year, the., r � city paid Kal& st VA guma's firm $266,484 for(: act general counsel - less- ;mg- answering:.. questions , from' s' and :par t city officials der- . attending most s , cpuncil meet,. 'ings. Assrimmgt; ,um- now • that . work was ., -one rate, the suc- , bought ' 1,700 :, makes more sense for m60-hi e" somebody who is already up to `. speed than to get up to . speed - :myself," said Lubovich, who has a $5,000; per month budget to engage outside counsel. Where there is enough work to keep in- house counsel .busy, though, the: economics . become competing. , Bremerton has bud geted $435,000 in 2003 for its civil -- .legal work by Lubovich, two yOUI other civil attor - h or finances, net'son staff and , �.r... "an . additional nbridgellsland # :. one in the bud - y' } get and a secre- tche mayorand tary assistant t e, -,,Sc i tycounp Among the three of us; we 1' do almost all'of �ezKordonow essedran, {nter the gation,' legal consulta �' Lubovich said. adflyavailable` •.Mercer Island explonng the has a three -per- hawng�pne of�� ..son office '- two (f %ihe attorneys and an firmwi'th" assistant, -,but Yx one of the'attor- contracts) tm ne t" h ad heys . • concen- 691n our trates on misde -: y =a week,' shed meanor criminal she describe'dti ' prosecution; flrstlsepz�t "wfiich Bain - i I�Otl$8 eltY„p .bridge contracts °k r out. Costs for ratorhn that office in . he chinks amm 2001'= the. last e I is,b`evonth year for which t - t , iu would'b�mg ;'.figures were `- os€z ult available -'was parche $357000''includ- c� hall -'hek urg .$30 for vould needito (outside ser -. antatYOrney vices.: . .' . r Bambridge's ' ae P ar eediandacn» '�lsamevear costs' what criminal'.. work were $492,000. �Af one point recently, Brem- t ,attorneys 9left, and . weren t '= replaced,, letting the office .become 'vacant it tubovich was hired nut.contin- { ts. criminal .. :day, January 29, 2003 • Bainbridge Review' �� pp COMMENTS~ a m � $; no 'coin romised the le el of 613 ha Ving ' VAL � � _ �� � �� � �� sernce the ��� � �' 3 conniHaraFnonnic .�*�+g `gsat*,�;^ y t i three or"four +` �� tttG I Gty councilmembeMlch�ae! VTINUED FROM AI quenx recervessurveystask f Pollock saiil(helcant see any " y M a ttorne y s avail wing about�saasfactlonwith advantage,ta;m'house legal able here at 4t atys arrangement services ` isecutions, one attorney and one �Hesald =thatthete of� a �t an One tulle We m']awyer assistant would be A, wary� Since I Callon the telephone Y r molved. most sae Is change fro retaine g ittdoesn i matter whattthe can et to bmer h Lubovich said the "going rate" d counsel to i ouse _ number4,Pollock said far an experienced in -house attor- part'cularly�asa titygets larg Wghdthe Internee email and geney matters J. nay is'roughly $100,000 and a top- , w GQiog fr om�in- house to th abil toxtrensfer files the �f fight assistant-cancostalmosthalf retained hegsaid seems to 'ISS is the uah o�l`e I IYIUCh faster that much. Adding 26 percent n happen only where i e c ry 1 s ...... s no wt e x e the ittor Rod Kaseguma,i }- unhappy wi benefits, and the th i worn ey or ; nay is located a B a i n b rid g e c attome paclrage could Bib ` when there are too few t i g y come fo almost $200,000. " 6 + �� Sam fo�iner a Ved rncip ti � al attorneys to fill 6 g 'Ihats not all. 'Noprousionwas 'the,ilablelos'i� y� „°r ��J'orw♦toihiredKas�eguma'��; gas crnl -law costs; tmade. for an in-house attorney:in A grern ava ereon C �Att ne In the first place, svonglyssnp Bain id accounting for more than half the the "new city hall , Maron said so Ro er�Lubov h�a 6 ainbn a Poru ontln ng the c�tys p money paid out m 2002 Lubo nearby office space might be nee g -g relanonsfip with Kaseguma said an in house presence can Ve l `Arid some legakesearch cap den4 says pa ofahis lob i =and his firm. reduce those s cast m three ways 1 . to mnddtt informal media 'Idn r brhty is necessary -dome comb oons suchzas” 4'kmg wixh A person on the staff Is sub WorB t+'rth outside ,counsel nation of a law library and acoin- bath a planne and'an ap r fecc xo all „kinds of i fluences, . � help control and managecosts . puten gal- research service, ant when aAt a a� ses � he said Rod Kaseguma has �x m Part by doing shouldering some r ltems i on which Mercer Island o @� been vnth,the atytfor a Ion of thework he said ' -� �, , 1i spends between $10,000 and pa direct r St�pl ame �� time and has a vement}ous Early legal involvement can tSWalTen WhOSeidE artnient IS a a s.r xnrt,� n r ,r 3 f - $15 000 per year. a P �� record o af being ve �ytfa r and i prompt dec stun makers to take a xhe heaviest user of the l kandbn his duaes well less -ns4 zija pmach to achieving Better service? a landisefls Unlessfhe� lsome real < _ then*oblechves `I e the real benefits ts can +” .. Peo le come m i tion rnvolvin the ci said - ¢vices being renderedand�l� P Lubovich said, is in the - thelouide tt are h �, aven t he ra d of any;#I�vrould +one progiam oided by integrating an �ve pons ve "andthax�°n81Y support conin ngn� whole dfferent i nto the c t}�s decision :' p she did not behave their loca the i laaonship." same problem .; rocess,.and in the h gher Hurd, up or e F -' ry ce thafcan 6e offered agementmay bi, 6cials and the citizenry. Kaseguma warns of potential pit non lawyer ctty 'staffers do on `! httgation' "'Brei ..I was outside, I was falls: Ba nbrid a said is party to :acting," he said. '' Bainbridge. " and we' don't, "Here, I "Sometimes things can get past "We are in the "process of com ' proac- ... .,.. .us;''. he - said, - pletely revising our code andthaYs .:' :lutif you had all being done t m, th_IS office . can'fell yo d °� "We can meet only one attor - Lubovien said m ght h e''ha some v✓jth a pplicants nay- in -house By contrast, Bainbridge has 'a here;'he said ,'b our running . to - senior planner assigned to a suni- ia house'attorne Police at the Planning i6 :court and depo-` -_ larproject { ¢ r o money You' just j in the' counter..dea `sitions ',that While litigation is.the drner of yourbuck that w A us With t hings Person ,:would they g have less time before ;they than we dn.' can .. JOY I. ',. ;Bye having ;. l appli, - ''become`ISSUes. for the city of Bn -were ere to m, dealing with things : ; emerge ey become issues 'Aho' d calling the in -house deci- "'`savings Acy matter for the city, "shifted homey : _attorneys avad merlon 'able here at any ,one_iime we._ _can:., get cy matters much fasster. "'; er potential . area 'of cost s in what rn ght,be' called costs" - legal work that / /G( �)J .. + Bainbn " ;0 j ,", v. Why t&.`caty relies on,:an firm for its, day =to = day legal By JOHN WALDO • * Whed Sam Granato took no the gavel as - mayor of Winslow in January of 1990, ',one,,., of his first aclions'was to replace islander''' Bob Conoley as city all j He instead. appointed Bellevue lawyer.;?', Rod Kaseguma and his firm of Inslee, Best ,; Doezie & Ryder. . Charles'Averill, a member of the: city council at Ole time , said -the . versatility, of'aA;'�; law firm was'the principal`atlraction of the; new arrangement , -,,..+ "(Kasegiina) was' affiliated with, a, law firm that had. exper tise in a number „of,. areas (elated to city government,” Averill ¢ said: "fliere was a feeling that ,it .was time to move away from a solo practition- Rod lfaseguma er" The move., has' proved enduring.. After 13 years,and, five nhay6rs, Kaseguma remains.,Bainbridge's city attorney, giving ; him -.a. longer tenure, .... with Bainbridge_ . Island. 'than ' Fcity ' Administrator Lynn Nordby, or;any of fle naseguin a describes, his tenure with Bainbridge as "a wonderful relalionsl;„ 1' "file : \ioint ed and elected officers I've dealt with over the years have appreciated the advice we've given them, and followed it to Ole extent possi- ble," lie said. Kaseguma, said that his advice often involves point- ing out legal risks, and that sometimes the city - particular- . ly the council - will choose a direction even after being told that litigafion is likely. aw off nd , advice. O firstall-island city. council in 1991, said the, services of all established law firm were particularly,important after. annexation "We'w . e anew city ' with a learning curve, and we a firm with broad __ -. - ' " r � "I may tell th Iexceeded$il mllbQr em they take a posi- tion they may be sued - Papa Murphy's is all example but then the council has to make tie decision," Kasegmna said . A..1975 graduate of Northwestern University's law school, If��iseguna was an issislant city attorney in Seattle until going nto private practice in 1985. He first oecame involved on he island when lie was :hired to establish a special Local' improvement District o pay for High School [toad improvements. While Kaseguma iecame the attorney in Ole dais - attending AY council meetinim and parochial d.• ti +" * battles.'•.. c.- t�sfor, mvd legal ser , cades &dell I 'We . liked ta av having, t. some--- MW Litigation Tol ' body who was not a resident of V/q �fa 156578 the islan d par- ticularly with . I a n d - u s e 32't�39O' i3,l;t /OF70 issues ; r Maron ' �2427C' 29r4226i, sand. "We could get impartial 13598 2341069" advice, s. not,. 9� 330 20'1, encumbered by X 97 -,755 *3 + 243 the fact that the. SO;IJ31 43+1934; attorney lmew' r= �, s l somebody, 'or u5wl�6 ..that theirldds. dssframbearlie 1 `kne' I some- body." nsr inh989 under But the obConoley' were minus was, and h¢R dtKaseg ma arguably re- e costs edgdup tq mains, limited I¢596i1�9�9�2 e accessibility. . ncorpo ad r�,: Even though 11 - " + F ,`„'ee'L�{'A?1 y 5 4 � ' i - t�it.i LprWeeutlon,gf blli T Inslee, Best has ' ±= fists +i %e e� fa`p i ,l,` yr a toll - flee num gfo ° rhega "�seri es'd her and does ` not bill.for time. spent on the ferry,. its lawyers aren't physically present in day-to- day city. operations: - And every fine a questionisaskK the attorneys' billing "meter' beois to run. Bainbridge city Administrator Lynn Nordby said staff members at all levels are encouraged to seek legal advice rfrom Inslee, Best, but their ; questions generally, 1 are 'discussed witti i supervisors List. ` NordbX.,,also. said that on routine issues, staff are encouraged first to ' call the Municipal Research ' and Services Center of uic with. on ';who maintains a Seattle nd who was elected to the city ' advice rs ter ry sand y ci who h, 'city .Id kited : ; s t, PAGE A2 �v 'We liked having . someone who - ' , was, not a resident of the island, particularly with land -use issues :' oco LEGAL interest issues. , - -' 'I'm a waterfront property own - CONTINUED FROM A I er,, so if Iwere working for the city, of.Bainbridge Island, I might have. 'other municipalities on a contract to recuse myself from the shoreline' issues there," Lubovich said basis, said he found less informa- don flowing when he being ., Conoley, who mainta ns a was paid by the hour. . nslow practice and now serves Wi as "I think the staff can be reluctant counsel for the Bainbridge Island Park and to call an outside_ attorney," Lubowch said. _-. .Recreation ,:'DisGict, said =the' advantages of : .- He also said that an proximity fit, oatweigh the disad- attorney with a first -hand knowledge of the facts is more 'useful than ope who vantages. . 1 "When you're ri ght across the e street depai talent heads have relies on a city official to explain the `desire and need to have a number situation, simply because the offi- cW may not have the same appre- , of 30-second conversations with he ` ciation as the attorney for the.faets - You" said. "When I was city . , attorney 7 woidd have 15 to 20 con that are legally Kaseguma does not believe fad , ferences hke that a'day gathering is a problem in fact, he Being ;part of the community •Invade it possible to pick up. knowl said, it's possible to know too much. edge 'b y accretion; Conoley said which..would lead to better legal the legally utiportant facts gaze easily described," he sad "Good legal advice does not depend En tanglements :'can be m iu on popular "whim or what the neigh mined; he said, by avoiding profes- 'sional or.peisonal situIahons: that hors are thinking,.but on the appli- :could create a conflict of interest ' cations of facts to law Being local can font oblechvity For example, ;Conoley resigned from "flue Ba nbr dge Perform I{aseguma said. " People who live there can g Arts board of d rectors when he charged •have :::was their objectivity colored -by other ,.for with. drafting a lease . the,.,property on :which the factors, like who is asking the ques Playhouse sits don and what you'know about them,' he said: IYs a wisdom factor he sa "You Lubovich agrees in part He says shouldn't color your legal opinions in an unfair way spending his work day in "IYs th Be equwalent of being a remerton gwes him a }uglily }use pansh'pnest —y0 about a lot fill degree of knowledge bu£that of things that have happened, being a resident of the but city yqOu._also, know its.'your ,what sented could create conflict of- responsubili ty to : 0// £n �1/ MEMO CITY OF SPOKANE VALLEY 11707 Sprague Ave, Spokane Valley WA 99206 Tel: (509) 921 -1000, Fax (509) 921 -1008 e-mail lwalton@spokanevalley.org TO: Council FR: Lee Walton Subject: Newsletter for March 18 Mirabeau Park - One of the ongoing questions in my mind has been the actual status of funding for the Mirabeau project. There has been a lot of talk about $13 million being available, but I have never seen an actual breakdown in writing which has made me rather uncomfortable. Good ole Doug Chase, via Bill H., has now provided this information and it does look pretty secure. Some of the budget figures are a bit out of date but the revenue and reserves look solid. This seems to leave the bond underwriting issue as the remaining question. Attached is the latest version of "the plan". However, since this is still a work in progress and since I am not an expert on the subject, I won't offer any comment except to say that no matter how much they try, it is unrealistic to expect zero risk. All bonds, even US Treasuries involve some degree of risk and their pricing is designed to reflect that degree. We are trying to come up with an Attorney that you can rely on to help the Council evaluate a final iteration of "the plan" and help you decide if the project is worth the risk, whatever that is. P.S. Apparently the latest and reg atest final version as attached is kaput again Thursday Update- I guess you can ignore all the above because everything seems on track again. I have provided you with a separate memo outlining the newest version which looks pretty solid. Plannin Commission -We will close applications on March 21 so if you still know of any more potential candidates "out there" you feel should be in the running, ask Sue to send an application form immediately or sooner. There are already some 24 people who have filed and think they are suitable for one of the seven appointments. The problem now is how to narrow this number down without having to interview all of them. Attached is a list of candidates. If as with the Manager, you would mark 4 names of persons you feel are most qualified in a 1, 2, 3, 4 order. I would then consolidate the list in order of their total score. (The maximum score would be a 7 if listed as number one by all seven Council Members). Then I would suggest that Council schedule interviews for the 10 or 12 top scoring candidates. Once appointed, Jim would set up an orientation program for the last two weeks in April so the Commission would be ready for action by May 1. Ruth has the file so I hope you might be willing to drop by to review the applications here so we would not need to copy them all. We would of course copy the 10 or 12 finalists prior to the interviews. Incidentally, perhaps you should disqualify all of them on the grounds of stupidity. Apparently, not one of the candidates used "Spokane Valley" as their address. Instead they used either Spokane or Veradale etc. If these people are not with the "program" I don't know why they want to be Planning Commissioners. Suicide is certainly the most sincere form of self-criticism. Budget Adoption - The good news is that our budget balances look better than I anticipated a couple of weeks ago and we are in the black, so to speak. The bad news is that we aren't going to get it adopted on the 25` as planned. The problem is that we need to get it to the Finance Committee for review before giving it to Council. We were planning on taking it to Council on the 18th for study, but Committee isn't able to meet until the 20' So we propose to let Committee have at it on the 20th, the Council on the 25 and to public hearing and adoption on the 27th. (See, I told you we needed an item to panic on at the last minute!) Since that is also the night you interview CM candidates, I propose having the budget hearing at 6:00 be the only item so that you could then adjourn directly to executive session for interviews. WCIA Orientation - Attached is a letter and tentative agenda for the training session that WCIA traditionally puts on for new (and sometimes old) Councils. Since most litigation against the City involves land use they frequently use Mike Walters to put on a little dog and pony show for land use, portion of the training. Alternatively, Stan Schwartz might be persuaded to take on that assignment at WCIA's expense. Since you will soon be appointing a Planning Commission, I suggest it might be appropriate to delay this "training" until late April so we could include the Commission members. Then, sometime in May, we could in addition, schedule the touring State Planning Road Show which is specifically designed for Planning Commissions. Contract Evaluation - With considerable reluctance, I am going to include an Administrative Analyst in the 2003 budget. Perhaps the single most important thing the new Manager will need to address is an evaluation of the 15 or so contracts we have with the County. It's very important that the Council have good and timely information in deciding whether to renew contracts, contract with private firms or start setting up City Departments. For police, and perhaps Municipal Court, this decision must be made before next December. For most of the others there is a bit more time but not much. Originally, I thought the new Manager or Deputy could perform this function but I am coming to realize that running a City of this size is not going to leave them much time to dabble in this kind of research. The evaluation process needs to be an ongoing and very systematic operation involving collecting of information as it becomes available and comparing that to the alternatives. In addition, this position could serve as a budget analyst responsible for preparing the 2004 financial plan. A large part of my concern is a growing realization that City Departments are beginning to make more sense than I anticipated three months ago. This realization is a combina- tion of City size and a better understanding that County services are more expensive than I expected. I think good analysis will be the key factors in helping Council get accurate information on which to make these very important decisions. Building Services - Incidentally, with regard to the hiring of the new Building Services staff, I should mention that they will be our first City employees and not be on Prothman's payroll. Actually, in addition to the Plan Examiner and Building Inspectors who were not in his agreement he has also waived his fee on the other two positions as well. This because we recruited them in- house. IfVou think there is -ood in everyone then obviously you have not met everybody, Legislation - Attached is a typical AWC legislative alert bulletin. This is a case where Rich's concern about Council agreeing on policy matters is very pertinent. Your staff will NOT respond to these requests without Council direction. Either the Council needs to review these bills at a Council meeting (which is often too late) or they need to appoint one or two members to make these decisions. Normally, I would suggest the former but since this Council is more or less on the same political wave length politically, the latter might work as well. Dishman Hills - It seems that the proposed transfer of the additional Dishman Hill Wildlife area is back on the County agenda. Could it be that this has been prompted by our interest? It may be just as well since Bill has since found out that a transfer to us would not be a slam -dunk and might require special legislation. Swimming Pool "enhancement" - Attached is a breakdown of the extra costs involved if the current swim hours are extended a bit later in the evening and to be open on weekend ($24,000). If you also want to keep the three pools open until Labor Day that would add $49,000. It occurs to me that some, if not most, of this supplement might be made up by closing one of the three current pools. I suppose we should first look at the attendance level of each to see if one is (was) not being fully utilized. Staffin - Attached is the latest version of "Walton's Grand Empire" I the form of a staffing chart. The two additions are a Code Enforcement Officer and an Administrative Analyst/Contract Administrator bringing the total to 44, three above my original estimate. Community Trade - A State agency called "Community Trade and Economic Development" has expressed an interest in meeting with us to discuss what they "can do for us ". They claim to have a Capital Funding and provide assistance with growth management. I have heard of them but never worked with or used them so I'm not knowledgeable in what they do. Would any Council Member be interested in partici- pating in such a meeting? If so, let me know. Community Development Program - The City needs to notify the County if we want to participate with the County Consortium for the 2004 Block Grant program or apply separately. There are good reasons for either action. I'm not sure we have the capacity to gear up to apply and administer such a complicated program that quickly. Letting the County do it would take that pressure off. On the other hand, there is no assurance that by participating with the County Consortium, which includes all the other County cities except Spokane, there is no assurance we would receive a fair share of this grant funding. Another downside would be that by pulling out, we would automatically exclude the County from having an urban County designation which would reduce their funding disproportional. We might gain as a city but our gain would adversely affect our sister cities. Attached is a letter from the Program Director for the County, and Jim Harris will provide a more detailed explanation a bit later. City Engineer - Come around sometime and meet Dick Thiel your new City Engineer. Dick has been CE for the City of Sammamish and will be primarily involved in develop- ment review. Also on board to round out our Planning team is Scott Kuhta, who we absconded from the County to improve the transition process. Incidentally, we under- stand that the County is increasingly interested in negotiating an agreement regarding projects "in transition ". This will certainly be welcomed by developers who are caught in the middle. Pines Drainage - In response to your queries, be advised that the long standing drainage problem on Sprague at Pines should be corrected on the County's nickel prior to May 10. The problem was apparently caused from work performed by Acatel, so negations are underway for them to defray much of the cost. Work should start in late April. &V 0 VCQai•i"►o&I a. Revised SPED agreement b. WCIA training opportunities c. List of Planning Committee Candidates d. Memo Fr: Bill H Re; Weekly report e. Memo Fr: Jim H Re: Hearing Examiner f. Memo Fr: Jim H Re: Block Grant Program g. Mirabeau Budget and project information h. Swimming Pool costs i. Staffing Chart (proposed) j. Flyer Re: SV Art & Culture Project k. Letter Fr: K Mettler Re: Ergonomics I. Letter Fr: Spokane County Re: CBDG Program P.S. - Announcing crisis #2 . We have reached a point where we really need the office space Council Members have "homesteaded: in the back corner. We have new employees reporting for work and we need space near the Permit Center to place them. The New City Engineer will be here on Monday and the logical location is in space created by combining the two offices where Mike Flanigan is camping. (Hint -Hint) He needs this extra space to accommodate a table for reviewing development plans. Also, I would like to relocate Jim and Dick down there ASAP there to be near the Engineers and Planners they will be supervising. In this early stage it's important that they be close by the "action" to resolve problems that are bound to occur. I realize that your new offices won't be ready for a couple of weeks but am hoping you will be willing to "rough it "for that period for the good of the cause. I think there are couples of the cubicles in front that are available or we can provide boxes to store your stuff for now. TRANSACTION 1 $52,000,0001 Spokane Public Facilities District Bonds, Series 2003 • District to issue District Bonds same time as County issues County Bonds, City. County and District to agree on structure. • District to: (i) pledge Regional Project Tax Revenues to repay District Bonds, and (ii) agree not to issue any more first lien debt unless it receives the County's consent, which consent is in the County's sole discretion. • Pledge to District's bondholders to be a first lien on Regional Project Tax Revenues. • District's obligation to District bondholders may be insured, at District's sole option. • Insurance company may require District Reserve Fund — possibly a surety bond? (Unresolved Issue: Where will District Bet money for District Reserve Fund ?l • City to transfer Opera House and land underneath Opera House to District prior to closing of District Bonds and County Bonds. [Unresolved issue: Will City retain an interest in Opera House ?l. • City to transfer two - thirds undivided interest in; O_ existing convention facilities,_ (i)_ land_ underneath existing convention facilities, (iii) all contiguous parkin (iv) all relevant easements (collectively hereinafter "Convention Facilities ") to District prior to closing of District Bonds and County Bonds. Part of this transfer may constitute the "local match." City to transfer 2/3 interest in land for expanded convention center if City purchases to District. District thereafter to transfer 1/3 interest to County. • District to first attempt to purchase additional land using District Bond proceeds. In the alternative. City may c ondemn any additional land _ needed _ for expanded Convention Faclities, such land _ _ to be_ _ _ held as tenants -in- common with the District in a manner that mirrors ownership of Convention Facilities i.e, County owns a one -third undivided interest Contractual agreement to commit City and District to make necessary post - closing transfers. • City to transfer a significant portion (all but $100,000 on an annual basis) of City lodging taxes to District as part of the required "local match." • District Bonds will count against District's debt capacity. TRANSACTION $44,000,000 Spokane County Limited Tax General Obligation Bonds, Series 2003 Deleted: existing - - J Deleted: to • County to issue County Bonds. • County to buy one -third undivided interest in Convention Facilities from District (leaving the District with a one -third undivided interest in the Convention Facilities) at closing of sale of County Bonds with all of the net proceeds of the County Bonds. • City, County and District to execute jnterlocal agreement with respect to Convention Facilities which will also cover use and operation of anticipated expanded Convention Facilities. Improvements contemplated to be owned by the co- tenants. Sale and disposition of Convention Facilities, as expanded, to be controlled by County in the event of non - appropriation events or rent payment defaults (possible escrow arrangement) but all operation and maintenance of existing Convention Facilities and expanded Convention Facilities under the sole control of the District and at the financial expense of the District alone. Use and operation agreement to mirror Arena transaction. , To be increased to maximum amount possible. County Bonds to represent balance of $96,000000. 3PJKANklis "5JL3'MUr11tlPb'.li _ _ _ _ _ _ '•IFS _ _ _ _ _ _ ueavn ssn- sm:H�ca _ - e_e r _ _ _ BEEC �r1F3}'�_ ]i4tSt {� pondx J Page 1 of Deleted: aocrarine Deleted: \�SPOxANEAVOL2\MUNIC IPAUSPOKANE COUNTYW6M REGIONAL PROJECTS FINANCUIGtPROPOSED 96M BOND ISSUE MASTER DOCUMENT FIL SHE Inserted: \\SPOKANERVOL2\MUNI CIPAWPOKANE COUNTY W6M REGIONAL PROJECTS FINANCINGNROPOSED 96M BOND ISSUE MASTER DOCUMENT FILE\TERM SHE Deleted: \�SPOKANEI\VOI2U41NIC IPAUSPOKANE COUNTY\CONVENTION CENTER FINANCING\PROPOSED 96M BOND ISSUE MASTER DOCUMENT EILEYMEMORANDA AND raj�-1 County and City to lease their respective interests in the Convention Facilities to the District pursuant to a long -term lease, subject to renewal by the District on an annual basis until November 1, 2032. Semi -annual lease payments made to the County match debt service payments required on the County Bonds. At end of lease term, District buys all of County's interests for $1.00 and all of City's interests for $1.00 provided, however, that at such time all County Bonds are defeased and all District obligations to County are satisfied Lease payments from District to County will not be insured for the benefit of the County. Lease payments to be subordinate obligations of the District to debt service payments on District Bonds. • Lease and lease payments intended not to count against the District's debt capacity. • Should Lease not be appropriated. District keens balances in Lease Reserve Fund and Renewal and - - \ Formatted: Bullets and Numbering Replacement Fund. County Bond Counsel's position: any balances must revert entirely to District. • District to create Lease Reserve Fund with initial deposit of $2,500,000, growing to $3,600,000 by January 1, 2018. Maintained at $3,600,000 balance thereafter until Comity Bonds defeased. • District to create Renewal and Replacement Fund of $4,000,000 by January 1, 2018; negative District covenant not to draw down Arena renewal and replacement fund below $4,000,000 (adjust for deposits). District may use the fund or set aside the Arena Fund related negative covenant only with the consent of all of the parties to the Contingent Loan Agreement, which will not be unreasonably withheld. [Tax law issues: vield restriction required • District to use Regional Project Tax Revenues, if District Reserve Fund and Lease Reserve Fund are fully funded, to pay operating deficits up to $300,000 per year; Regional Project Tax Revenues above that amount flow to the Renewal and Replacement Fund. • Non Appropriation Risk to be shared 412.000 000 by County, _7.000 000 by the Valley City and - - -- Deleted: I voa __ Femainder by the City,_ after_ applying from sale of leased Convention -' Deleted: vaa _revenues - or Fcilities;payments to be guarantees only, without absolute right to repayment by District COUnty Deleted: 260a Bond Counsel's position: `loans" risk characterization as economic compulsion and hence debt, _`' Deleted: r • Revenue Shortfall Risk to be shared 12/44 by the County, 7/44 by the Valley City and 26/44 by the Deleted: hens. 2 3 Ity a er app ymg revenues o t e ease acI Ides, payments to be cans. • Contingent Loan Agreement to by signed by County, City and Valley City obligating each to pay Non Appropriation Risk and Revenue Shortfall Risk and City and Valley City agreeing to property tax intercept. Valley City to determine whether or not it will participate by March I, 2004 If Valley City will not sign, the Valley City's contingent obligation to be [issue remains unresolvedl. • Documents to be drafted as if Valley Citv will agree to participate prior to closing. • County, after consultation with all cc- tenants of the Convention Facilities, to have the sole option to sell facilities for non - appropriation or a continuing revenue shortfall; City to have: (i) right to assume County's contingent obligation and avoid the County's ability to execute a " istress sale" or; " (ii) the right to "take -out" the County and purchase all of County's interests in the Convention ; Facilities at a cost representing the total amount required to defease the County Bonds. • if Citv agrees to assume obligation and then fails to perform in part or in whole, County to have sole -' right to sale Convention Facilities immediately without further action of the parties. 3 !d. I� , 4 ' CM ur l�_3L':4 a ry},: 11 L,Dz � :,S1FSiK — - - - - - - - kcc I * ^ SZhrYtl51A5 - - YzM�N.l1 - - - A}'t - - - - V.+ �Tl: LE11 }]i.M.irllEkTllfSPFI1'F.lOd91Y (' 19RTTRU l Page 2 of 3 Formatted: Bullets and Numbering Deleted: fuc ! I Forrmatted: Bullets and Numberng ' Deleted:\\SPOKANEI \VOL2VdUNIC IPAL\SPOKANE COUNTY\t96M REGIONAL PROJECTS i FINANCPIMPROPOSED 96M BOND ISSUE MASTER DOCUMENT FILEATERM SHE Inserted: 1\SPOKANEI \VOL2kMUN1 CIPAL\SPOKANE COUNTY\$%M ' REGIONAL PROJECTS Fn ANCINGNROPOSED %M BOND ISSUE MASTER DOCUMENT FILMTERM SHE Deleted: \\SPOKANEIwOL2\4UNIC ' IPAL\SPOKANE COUNTY\CONVENTION CENTER FINANCRJG\PROPOSED 96M BOND ISSUE MASTER DOCUMENT FILE\MEMORANDA AND • To facilitate County's ability to execute on a "distress sale" plan of action, executed deeds and powers of attorney to be granted in favor of the County at the closing of the County Bonds and to be placed in escrow. • In the event of a "distress sale" any shortfall from amount necessary to defease County Bonds to be provided by County. City and Vallev City per fractions dictated above _ _ _ _ _ _ _ _ , - j oe�eted:. • If facilities sold, proceeds applied first to defease County Bonds, second to City, Valley City and County in accordance with obligations of District under Contingent Loan Agreement (e.g. loans), third to [District to defease District Bonds or to City or to District and City -- open issue] Legal issue: is the District's ability to collect Regional Project Tax Revenues for benefit of Convention Facilities extinguished in event of a distress sale to aparty other than the District? • If lease payments are either: r two years when any revenue shortfalls (of any amount have been - - - t Deleted: delinquent advanced and not repaid by the District or (ii) $1,500,000 in arrears, whichever is first after all amounts in the District Lease Reserve Fund and Renewal and Replacement are expended, County to have sole right to terminate lease and sell facilities only after giving notice, undertaking those consultations, and then making "assumption" and "take -out' to City offers identified above. • Bond Counsel acceptable to the County to approve all private lease, use or management contract for facilities financed with County bond proceeds to insure compliance with Internal Revenue Code (and only with respect to such compliance). • [Open issue: If Valley City doesn't agree to undertake Mimbeau by Yla7 rch 1 , 2_0_0_4 D_ i stn_ct to Deleted: lmuuy r undertake improvements in the amount of $7,000,000, _ _ - - i Deleted: [Need to di scuss this issue]. FLOW OF REGIONAL PROJECT TAX REVENUES • First, to make debt service payments on the District Bonds; • Second, Insurance Company may require District Reserve Fund - to be determined; • Third, to pay Annual Rent under the Annual Lease Agreement to the County (i.e., to make payments to the County so that the County can make debt service on the $44,000,000 County Bonds), • Fourth, at any time that the Lease Reserve Fund has been drawn down from its initial level of $2,500,000, to replenish any draws from the Lease Reserve Fund so that the Lease Reserve Fund has on deposit prior to January 1, 2018 at least the lesser of (i) an amount representing next year's Annual Rent under the Annual Lease Agreement (i.e., next year's County Bond debt service requirement) or (ii) $3,600,000; • Fifth, after January 1, 2018, to maintain the balance in the Lease Reserve Fund so that the Lease Reserve Fund has on deposit after January 1, 2018 no less than $3,600,000; • Sixth, to pay District operating shortfalls on an annual basis only up to $300,000 per year; • Seventh, to fund and maintain the Renewal and Replacement Fund to the $4,000,000 required level; • Eighth, to repay any outstanding loans from the City, the City of Spokane Valley or of the County arising under the Contingent Loan Agreement; • Ninth, to repay any outstanding loans from the District; • Tenth, to fund and maintain the Renewal and Replacement Fund to a balance of 1$12,000,000 Need to discuss this issue.] with any amounts in such fund between $4,000,000 and $12,000,000 to be used by the District only with the consent of all parties to the Contingent Loan Agreement; • Lastly, for any lawful purpose of the District. 4' lSWJIG \u(:1 Wunn +16a+14NiSLA:.` - - - l.X 1S` YMh GSiASA! AL. RHVlG4[ 5t[ N TN(:W4tR4!'k4E1)96A1'.ML`S2L+ - - -.nA - - - tNr�tl t?IE]L - - -Y - - - - - - ` m aicnnt sPai - ___________________ Page 3 of 3 Deleted: \%POKANEI \VOL2\MUNIC IPAL\SPOKANE COUNTY\S96M REGIONAL PROJECTS FINANCING\PROPOSED %M BOND ISSUE MASTER DOCUMENT FILE\TER SHE Inserted: \ \SPOKANEI \VOL2\MUNl CIPALWOKANE COUNTY'\S96M REGIONAL PROJECTS FINANCINMPROPOSED %M BOND ISSUE MASTER DOCUMENT FILE\TERM SHE Deleted: %\SPOKANEI\VOLZ MUNIC EPAUSPOKANE COUNTY\CONVENTION CENTER FJNANCING\PROPOSED 96M BOND ISSUE MASTER DOCUMENT FILEMEMORANDA AND aITL Lee Walton From: Patti Crane [PattiC @wciapool.org] Sent: Friday, March 07, 2003 3:53 PM To: Lee Walton Cc: Lew Leigh Subject: RE: Orientation Lew Elected Official A- 020619 - Agenda OUtline.d... for City of ... Lee, I apologize for the delay in getting back to you. Here's the answers to your questions: Lew's orientation is usually a separate training, but he has joined Mike in a joint presentation. Here is a copy of the Lew's outline: <<Lew Elected Official OUtline.doc>> Open in Word Mike's presentation is can go up to 4 hours depending upon the topics selected. He cover's the basics of Land Use Liability, but also permits and plats as well as Communication with Media. I don't have an email attachment for Mike's outline, so I will send it in the mail. Mike has addressed Planning Boards and Commissions, special committees and Elected Officials. He has even worked with city Planning Staff. Since your city is in the beginning stages of development you may be interested in the state's Community Trade and Economic Development - Short Course on Planning. Ted Gage is the main contact. Ted puts together a panel of speakers consisting of planners and attorneys. Mike Walter can be a part of this panel - he has done this with several of our member cities in the past. Here is a copy of an outline from CTED, that will give you an idea of what it is covered. «A- 020619 - Agenda for City of Buckley.doc>> Let me know what you would like to do first and I coordinate the contacts and training Patti Crane Member Services Manager Washington Cities Insurance Authority PO Box 1165 Renton, WA 98057 P: 425.277.7237 F: 425.277.7242 Take a look at our features on the new WCIA website: www.wciapool.org <http: / /www.wciapool.org> - - - -- Original Message---- - From: Lee Walton [SMTP:lwalton @spokanevalley.org] Sent: Friday, February 21, 2003 04:49 PM To: pattic @wciapool.org Subject: Orientation Hello Patti; The Elected Official Orientation sounds like a good idea as well as the Mike Walters dog and pony show on land use. Do I understand that Lou and Mike would come over here and if so what dates might be available? For us, a Thursday in early or Mid - March would be a good fit. Also, we are getting ready to appoint a Planning Commission. Would it be appropriate for them to participate? Thanks, Lee Walton 1 Date: To: City of: From: f - WCIA Elected Official Orientation <. ,Presenter, Lew Leigh, WCIA Executive Director, This memo is in follow up to your request for a WCIA presentation to your new and existing elected officials. The following is an outline depicting the elements of the session: • WCIA Background and History • WCIA Coverage's Liability & Property Programs • Your Role as an Elected Official Your Relationship with WCIA • Elected Official Risk Exposures Specific Areas of Risk Exposure for Elected Officials You're Personal Liability General Risk Exposures Land Use, Personnel, Police & Auto Interaction of WCIA Coverage Exclusions Reservation of Rights • Elected Official Risk Controls What You Can do to Reduce Your Own Risk Exposures Your Own Member Risk Profile/Loss History How Do You Compare with Other Members in Your Actuarial Group WCIA Services Available Pre - Defense, Personnel Consulting Loss Control Consulting & Training The time frame for this presentation runs approximately I hour. It can be tailored to your individual city needs. Please respond to the following questions: Date and time you would like training: Number of Elected Officials: Other topics you would like covered: Return to Patti Crane, Member Services Manager at WCIA P.O. Box 1165, Renton, Washington 98057 or return by Fax (425) - 277 -7242 Date Returned to WC /A: cc to Lew Leigh for scheduling YL a STATE OF WASHINGTON OFFICE OF COMMUNITY DEVELOPMENT 906 Columbia St. SW • PO Box 48350 • Olympia, Washington 98504 -8350 • (360) 725 -2800 The Planning Association of Washington and The Washington State Office of Community Development Present A Short Course on Local Planning Sponsored by the City of Buckley Buckley Multipurpose Center 811 Main Street 6:30 — 9:30 p.m. June 19, 2002 Buckley, Washington Moderator: Ted Gage, AICP Senior Planner Growth Management Program Office of Community Development (360) 725 -3049 tede @cted.wa.gov 6:30 — 6:45 WELCOME AND INTRODUCTIONS ............. ............................... Ted Gage 6:45 — 7:45 THE LEGAL BASIS OF PLANNING IN WASHINGTON STATE .................... .............................................................. ............................... Phil Olbrechts The statutory basis of planning in Washington State, Constitutional issues in land use planning, the Open Public Meetings Act, the Appearance of Fairness Doctrine, conflicts of interest, quasi - judicial and legislative functions of the planning commission, ex parte communications and how to deal with them, the conduct of meetings, the uses (and misuses) of email, and recent case law affecting land use planning. 7:45 — 8:15 PLANNING BASICS ............................ ............................... Doreen Wise An overview of Washington State's Growth Management Act, including the goals of the act, the basic requirements, the components of a comprehensive plan, the concepts of �3 consistency and concurrency, options for plan implementation, regulatory reform, citizen participation in the process, and remaining challenges, including updating the Critical Areas Ordinance. 8:15 — 8:30 BREAK 8:30 — 9:00 THE ROLE OF THE PLANNING COMMISSION .................. Deborah Johnson Thoughts on the role of the Planning Commission and other municipal boards and commissions. What makes a Planning Commission effective? What are some of the pitfalls and errors which should be avoided at all costs? What can be done to establish and maintain good working relationships among the Planning Commission, City Council, and staff? 9:00 — 9:30 QUESTIONS AND ANSWERS ................... ............................... Everyone Presenters: Phil A. Olbrechts Attorney at Law Ogden Murphy Wallace 1601 Fifth Avenue, Suite 2100 Seattle, WA 98101 -1686 (206) 447 -7000 po1brechts@omw1aw.com omwlaw.com Doreen Wise City Administrator City of Duvall Planning Department 15535 Main Street N.E. P.O. Box 1300 Duvall, WA 98019 (425) 788 -1156 doreen.wise@cityofduvall.com Deborah Johnson Senior Planner City of Lakewood 6000 Main Street S.W. Lakewood, WA 98499 (253) 512 -2261 d iohnson&i.lakewood.wa. us y L't PLANNING COMMISSION APPLICANTS NAME ADDRESS CITY ST ZIP PHONE SELECTION Linda DeLong 1813 S. Saint Charles Veradale WA 99037 924 -6330 Samuel Campbell 9300 E. Sprague Ave. Suite 201 Spokane WA 99206 921 -6935 Deanna Hormann 1319 S. Shamrock Veradale WA 99037 924 -4796 David Crosby 2607 N. Bowdish Rd. Spokane WA 99206 921 -1010 Robert Blum 12722 E. 15th Spokane WA 99216 926 -7740 Robert Messerly 13125 E. 15th Ave. Spokane WA 99216 928 -1615 Ray Riggin 5408 N. Best Rd. Spokane WA 99216 924 -1823 Robert T. McClain 11931 E. Diana Ct. Spokane WA 99206 892 -6878 Tim Patnam 11310 E. 42nd Ct. Spokane WA 99206 928 -6717 Lincoln Jordan 808 N. Bowman Spokane WA 99212 926 -1124 Mike Malinak P. O. Box 1351 Veradale WA 99037 892 -1250 Laurence Morgan 910 S. Herald Road Spokane WA 99206 924 -0876 Glen Larson P. O. Box 321 Liberty Lake WA 99019 928 -5537 Fred Beaulac 3824 S. Sundown Dr. Spokane WA 99206 928 -7266 John Carroll 1207 S. Rotchford Veradale WA 99037 927 -9735 Allan deLaubenfels 13120 E. 6th Ave. Spokane WA 99216 924 -0484 Kenneth Averill 14323 E. Broadway Ave. Spokane WA 99216 893 -2705 Bob Milholland P. O. Box 755 Greenacres WA 99016 926 -6435 Annette Remshard 1705 N. McMillan Lane Spokane WA 99016 893 -0607 William Gothmann 10010 E. 48th Ave. Spokane WA 99206 928 -1703 Edward Mertens 1310 N. Pierce Spokane WA 99206 926 -9930 Gae Ann Moffit S. 1715 McDonald Rd. Spokane WA 99216 924 -9161 Ian Robertson 1716 S. Rotchford Spokane WA 99037 922 -9964 John McCormick 1014 N. Pines Rd. Spokane WA 99206 928 -9676 i 1 2 4 E f u 11 1: 1; 1� 1; 1f 1. 1£ 1f 2( 2' 2: 2: 2 2! 2( A:Planning Commission Applicants n PARKS & RECREATION WEEKLY REPORT 3/7/03 Bill Hutsinoiller: • Called Doug Chase to discuss maintenance agreement • Called Linnel Haught regarding the Parks to Peaks meeting • Called Mike Hamilton to set up a meeting on Dishman Hills land transfer from DNR • Talked to Sue Lani regarding break down of $30,000,000 discussion figure on Maribeau Point • Provided additional material on Maribeau Point to planning, finance, and Lee • On Tuesday I met with Mike Hamilton who provided a history of the Dishman Hills project and also left some material on same which I gave to Lee and others • Attended council meeting on 3/4/03 to listen to presentation from Parks Transition Committee and Arts Council • Met with members of the Centennial Trails Committee at the City of Spokane maintenance head quarters to discuss issues. • Attended two meetings where Greg Bever presented an overview of the Maribeau Point project • Met with Tracy Duncan from the General Contractors Association to discuss possible community projects they might consider in the City of Spokane Valley. • Met with Parks to Peaks committee and discuss the need for a trail system in the City of Spokane Valley and how they plan on approaching Neighborhood groups to teach them how to put together a trails proposal. They plan on having a workshop in the near future. I will continue to work with them on this subject. an MEMO TO: Lee Walton FROM: Jim Harris SUBJECT: Hearing Examiner DATE: March 11, 2003 Since the Hearing Examiner system is well established across the State of Washington and since Spokane County employs the Hearing Examiner system, staff recommends that the City also establish a Hearing Examiner process and contract with Spokane County for the services of the incumbent Hearing Examiner. There will not be enough land use cases for the City to employ a full time examiner and although there are other persons in the Spokane area who could be considered for a part -time position, the current Spokane County Hearing Examiner is familiar with the codes and ordinances that will be adopted by the City as are those who will be filing land use applications for subdivisions, rezones, conditional use permits, etc. Although it is somewhat difficult to determine the number of cases the Spokane County Hearing Examiner might have in Spokane Valley for the remainder of 2003, his case load in 2002 for cases located in Spokane Valley amounted to approximately 35 percent of his total case load. Discussions have been held between City staff and the Spokane County Hearing Examiner concerning the style and content of staff reports that staff would present to the Hearing Examiner, if he was to be the City's Examiner, and it was found that he is very open to changes that City staff might desire to make with the staff report format. In other words he would not rigidly follow the County's format. Al MEMO TO FROM: SUBJECT DATE: Lee Walton Jim Harris � 3 Community Development Block Grant Program (CDBG) March 11, 2003 The main issue associated with the Community Development Block Grant (CDBG) program, for the City of Spokane Valley, is does the city remain part of the Spokane County consortium and continue to receive pass through funds or does the city exercise its prerogative as an entitlement city and apply directly to the Federal Housing and Urban Development (HUD) office for funding. My recommendation is that at the first opportunity the city apply to HUD for entitlement status. Under this scenario, the city could receive directly from HUD up to $800,000 per year. Since up to 20 per cent of this funding can be used for administration, the program would be self supporting financially. The city would need to hire staff dedicated to the CDBG program. Entitlement status is not available until at least the 2006 program year. That means that in 2003/4 the city would need to apply to HUD for entitlement status and begin work on its consolidated plan, a plan that will contain: a citizen participation plan; a community profile analyzing demographic trends; a needs assessment outlining housing and community development needs; a five year strategy describing long -term plans; and a one year action plan describing proposed activities in the coming year (2006). The consolidated plan is a document that would best be prepared by a consultant. In the interim, the city should prepare to participate with Spokane County as a pass through city. This can be done by entering into an agreement with Spokane County through an interlocal agreement. Spokane Valley would first become eligible for funds in the 2004 program year. The interlocal agreement should be consummated shortly after incorporation. N Page 1 of 1 Bill Hutsinpiller From: Chase, Doug [DChase @spokanecounty.org] Sent: Monday, March 10, 2003 9:27 AM To: Bill Hutsinpillar (E -mail) Subject: FW: Mirabeau Background 30- million outline! Importance: High FYI- - - - -- Original Message---- - From: Sue Lani Madsen [mailto:suelani @madmitch.com] Sent: Wednesday, March 05, 2003 9:42 AM To: Doug Chase; Bill Hutsinpiller Cc: Greg Bever; Jen Cox Subject: Mirabeau Background Doug and Bill - created this spreadsheet with its 4 sub - worksheets by collating information already prepared over the last year. You will notice that the dates vary - I have been very careful not to change the dates on my documents unless new information is added, and I didn't take the time to update each of these. The numbers for completed work as of the end of the 1998 -2001 grant wouldn't change, but the 2001 -2003 grant has been tapped plus Spokane County has made additional investments and MPI has received additional grants. (I- tfiink.it might tie if.funding- for — printing -is :available, - to be sure that'each -of the _City_Council members? Chad. copies .ofthe.MasteramplementMion_ P_ Ian,_ Universal -P- §rk.and'Trails Signage books If not the whole book, - then a set ezceFrpts. - 7 Let me know what further work might help to make the plethora of information available more readily understandable. Any time the City of Spokane Valley has the resources in place to receive all the history in my files, I'll be glad to make the transfer. The stuff I carry in my head will be harder to download : -) Sue Lani NV. Madsen. Al:\ Madsen Mitchell Evenson & Conrad, pllc ARCHITECTURE CONSTRVCTION MGMT. INTERIORS Edwoll Office: (509) 236 -2311 Edwall Fax: (509) 236 -2451 "In our quest for God's guidance we become our own worst enemies, and our mistakes attest to our nuttiness in this area." - -- J. I Packer GI REMAINING PROJECTS AS OF JUNE 17,2002: Mirabeau Meadows South Springs and Creek Trails Signage Universal Park Total Value $ 260,000.00 $ 86,000.00 $ 689,000.00 CenterPlace $ 10,245,000.00 Plaza & Youth Wall Phase 1 $ 350,000.00 Plaza Phase 2 $ 905,000.00 Mirabeau Entry Interpretive Area $ 950,000.00 REMAINING VISION $ 14,885,000.00 COMPLETEDTO -DATE - -$- - ..16,457,596:83 TOTAL MONETARY VALUE $ 31,342,596.83 Gv Mirabeau Point Inc. CONFIDENTIAL TO THE TRUSTEES AVAILABLE/PROJECTED RESOURCES as of 10/16/02: This report summarizes all funds in hand or pledged for and purpose, PLUS all CenterPlace funds to date indicated $ 7,000,000.00 SPFD Funding $ Source 6 -year Capital Budget Remarks $ 1,997,000.00 OTED State Grant Grant - $ 10,702.78 Foundation Northwest CenterPlace (restricted) Account Balance less Anonymous $ = 10,000:00Bank of.Amenca —_ Grant .. $ ,� *15000.00 Foundation Northwest i $ q 107 500.00 �- �� , , , Other Private Contributions , Donation x '1,000,000.00 _ � ; ,� +� ` $ Anonymous ` ` _ - Currently in Unrestricted Fund $ 3,134,202.78 RECEIVED SUBTOTAL* $ 7,000,000.00 SPFD Funding ! % of bond sales $ 1,400,000.00 Spokane County 6 -year Capital Budget $ '25 000 00�W Trus Bank+ � ,u` � � Grant= e • `+ �;,kTS +5" x + E �kAs � oast - r �••�3 [mta $ 10 000 00 Spokane�ValleyzRotary Club�� , � �� - aDonation �'" _$�10,000.00`USBankM.:''`• .s.. -�- .V..�;�f`:?:�� � -- ...Grant _�`� �.r ��,:�.::��-_ _ $ 200,000.00 Comstock Foundation Grant - $ 250,000.00 Rotary: Hank Grinalds Endowment Funds** Grant $ 9,830,797.22 PLEDGED SUBTOTAL $ 45,000.00 Central Pre Mix (CPM) Concrete Materials, = $ 500,000.00 IEP Donation Land Value $ : , 100,000.00 Avista Loaned Executive $ 645,000.00 IN-KIND SUBTOTAL - $ 13,610,000.00 TOTAL Notes: * $115,367.72 of private funds received already spent in accordance with the budget. " Portion of these firnds already received, to be verified and split into appropriate categories. *" To be met through additional grant writing and community support requests. Increased 8114102 to account for escalated costs to an August 2003 construction start. File: Mirabeau Resources forCoSV2002 Resources Recap G;Y Printed: 3/101200310:58 AM Mirabeau Point, Inc. Project Tracking - CTED Grant Status as of June 30, 2001 c Project or Item Description Total Value to Date Inkind Funds to Date Non Slate Funds to Date State Funds to Date YMCA: 14.1 Acres Land Donation $1,840,000.00 $1,840,000.00 $0.00 $0.00 YMCA: A/E and CM fees $462,100.00 $0.00 $462,100.00 $0.00 YMCA: Construction Contract $4,959,759.00 $0.00 $4,959,759.00 $0.00 YMCA $7261,859.00 MPI /INLT: 48.1 Acres Land Donation $2,370,000.00 $2,370,000.00 $0.00 $0.00 IEP: Appraisals/Survey/EIS $211,345.00 $0.00 $211,345.00 $0.00 MPI: Topographical SuNey $23.596.58 $0.00 $0.00 $23,596.58 MPI: Property Boundary Survey $3,80000 $0.00 $0.00 $3,800.00 MPI /State Parks: 5.5 Acres Land Donation - NorlNSouth Trailheads $440,000.00 $440,000.00 $0.00 $0.00 Spokane County: Additional Land Purchase $900,000.00 $0.00 $900,000.00 $0.00 Land and Surveys $3,948,741.58 Universal Park: Schematic Design $5,077.50 $5,077.50 $0.00 $0.00 MPI: Universal Park Desi n Dev. $38,834.35 $0.00 $0.00 $38,834.35 Universal Park $43,911.85 Community Center: Programming $10,650.00 $0.00 $0.00 $10,650.00 MPI: Senior Center Feasibility Study $10,278.71 $0.00 $0.00 $10,278.71 Culturr ivic Center: Planning $8,800.00 $0.00 $0.00 $8,800.00 MPI/Spokane Co.: Civic Center Design $76,146.37 $0.00 $0.00 $76,146.37 CenterPlace $105,875.08 MPI: Project Management $140,669.32 $3,593.46 $0.00 $137,075.86 Project Mane ement 6 ears $140669.32 MPI: Site Design $81,604.41 $409.29 $0.00 $81,195.12 Master Planning $81,604.41 Infrastructure: Mansfield /Discovery Place Utility & Road Engineerin $70,761.18 $0.00 $26,741.61 $44,019.57 Infrastructure: Mirabeau Parkway Railroad Crossing at Indiana Avenue $958,546.00 $0.00 $653,546.00 $105,000.00 Infrastructure: Mansfield Ave/Discovery PI $367,99728 $0.00 $143,396.60 $224,600.68 Infrastructure: Discovery Pl. Median $52,804.94 $0.00 $0.00 $52.804.94 Infrastructure: Site Prep & Demolition $22,419.21 $0.00 $8,948.20 $13,471.01 Infrastructure: Mirabeau Parkway Roadway Site Clean U $2,363.52 $0.00 $1,181.76 $1,181.78 MPI: Mirabeau Parkway Landscaping $1,557.93 $0.00 $0.00 $1,557.93 MPI: Parkway/Mansfield/Disc. Pl. Li htin $46,859.12 $0.00 $0.00 $46,859.12 Spokane County: Parkway Turn Lane $44,641.47 $0.00 $0.00 $28,641.47 Roads Clean Up & Utilities $1,567,950.65 MPI: Graphic Design $3,330.00 $0.00 $2,650.00 $680.00 MPI: Public Outreach $34,079.41 $125.00 $4,846.28 $29,108.13 Public Outreach $37,409.41 MPI: Centennial Trail S. Trailhead $21,726.68 $0.00 $0.00 $21,726.68 MPI: Centennial Trail N. Trailhead $101,646.34 $0.00 $90,000.00 $11,646.34 Special State Parks Grant $100,000.00 $0.00 $0.00 $100,000.00 Trailhead Construction $223,373.02 MPI: Trails and Natural Area $251,651.48 $0.00 $0.00 $251.651.48 Trails $251,651.48 MPI /Comstock: Mirabeau Springs $806,187.80 $0.00 $537,131.00 $269,056.80 Mirabeau Springs $806,187.80 Spokane Conicity: Slanstate Design $8.630.00 $0.00 $6,630.00 $OAo Si nee (Design only) $6,630.00 Spokane County: Mirabeau Meadows $4,312.50 $0.00 $4,312.50 $0.00 Mirabeau Meadows (Design only) 312.50 C TOTAL $16,457,596.83. $4,659.205.25 $8,212,587.95 $1,592,382.90 1999-2001 grant as a percentage of total project ): 5.11% Pile Name: Mirabeau Resources forCoSV Worksheet 1997 -2001 Recap Page 1 I >EVd Eurq>ul IWfmd IAOZ BWyvY / ^M ASOyol4xmouy neagmlyy:MnN>pj W% WM II`IJ.>mul ^rvgmllu W% Z9 WM I[9lo ezls ei¢W>IP'cW rzls l9 3H1LL W!•Y(! -9(S lIII tuyana,l (W %1 IS AO'rili 16H I:4.lan lunmu IZ9(OrZIS LiNf :0 /d•0 /Y -OIY IP'Yv^Y^^i> WM 6L'C9f Y9('IS INlon(111Jo1 CIS 6 9 fiS M'MCWI'IV ImM lm'Irv•q ULL> zd!'IS 'mwlmm:mryM®4mem.•W ^°•4�wmm�l Vmmvuuplvum/wnvtl xNwynm J. uvpglenmq 5l/P'P'Iv.v. 9S 'V^a'1'�]P'O :IWVpe'AS Sm\vulw5nd 'Nmd?i1, NLIm1UW>v@Nm Pppno anulmm.em[I:4v wepSk o',>J 4m/mIw PN'p m i0T 10W IMIO GS nl a•4 m NPVaIv. 9$ - P`°(IA A•vvae:tlmryoLJ,q S$ WMSTdI'If �pwX.mf n9ellml M'4t 14e'✓,IIIwdRLvpmvq ®y... 011[8425 M^ I+ mvi'•( ^•�.Y/wN•IY[eww�/n.]nWKMmnPV... •a••41 +w!me( mnlm^9Y "OTi® Ymem...PMw•1.(wmw•w9aegl v�m941mLT+.X�Iw wl mnamm M•mom 9mW mvv I°•w!W V. ...RW 114(o'rxls /w1PII or iixs m9ul Wma •RLeX4wm8mnX.. 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City of Spokane Valley Aquatics Enhancement Options Additional Auuntics Costs Current Season Costs (57 Week Days): $186,153.65 Current Season Plus Expanded Flours; (57 Expanded. Week Days + 16 Week End Da�sl: $24,401.32 Sub- total: $210,554,97* - Extended Season Thru Labor Day; (Additional 12 week days + 5 Week -End Days): $49.033.44 Grand - Total: $259,588.41 *Each pool is has an estimated average daily operating cost of $961.44 Prepared March 10, 2003 l Building Official 6/01 Bldg. Inspector II Plans Examiner 3/24 3/24 Bldg Inspector II Permit Specialist 4 /01 3/24 Long nge Planning Ra Mgr. 1/20 Assistant Planner Planner (DON) 2/17 urren Mgr 1 /2C Technician City of Spokane Valley Staffing and Organization Chart Fiscal Year 2003 With Actual /Anticipated Start Dates Citizens of Spokane Valley City Council 1 r ._._._._._.. City Manager Ofce of the i i City Attorney i Public Works Director 6/15 Assistant ( L Shared with 12/20/02 Capital Projects Senior Engineer 7/01 Capital Projects Assistant Eng. (DON) Traffic Engineering GIS Tech'. - 1/2 5/20 11 Assistant I I Deputy City I Chief of Police I Manager 6/1 I I Engineering I l l r Technician On Call L 6/1 Contracted ,II I Services: J HR -IT _Miss Contract) Development Administrative Senior Engineer Analyst 5/01 7/1 Development Assistant Eng. (DON) Maintenance Superintendent 1/13 Maintenance Worker 7/1 �ssocla a Assistant Planner Code Enforcement Off, Planner 3/10 (DON), 6/1 Ih IT Specialist - 1/2 5/20 (DON) = Depending on Need; Position will be budgeted but not filled until work load justifies need Finance Director 7/1 HR/Admin. Assistant 2/3 i rk Deputy City Clerk 7/1 Office Assistant (Receptionist) 12/20/02 Accounting Manager /20 Accountant/ Budget Analyst 6/15 Technician 2/15 Parks and Recreation Dir. 7/i Administrative Assistant 5/15 Senior Center Coordinator _ _ _ _ _ _I Rec Coo 1 Recreation Assistants _ = Prothman Interim; Position will continue = New Additional City Positions I = Contract I Positions I (Consulting) i Community MfE velopment Di r. 6/15 Building Official 6/01 Bldg. Inspector II Plans Examiner 3/24 3/24 Bldg Inspector II Permit Specialist 4 /01 3/24 Long nge Planning Ra Mgr. 1/20 Assistant Planner Planner (DON) 2/17 urren Mgr 1 /2C Technician City of Spokane Valley Staffing and Organization Chart Fiscal Year 2003 With Actual /Anticipated Start Dates Citizens of Spokane Valley City Council 1 r ._._._._._.. City Manager Ofce of the i i City Attorney i Public Works Director 6/15 Assistant ( L Shared with 12/20/02 Capital Projects Senior Engineer 7/01 Capital Projects Assistant Eng. (DON) Traffic Engineering GIS Tech'. - 1/2 5/20 11 Assistant I I Deputy City I Chief of Police I Manager 6/1 I I Engineering I l l r Technician On Call L 6/1 Contracted ,II I Services: J HR -IT _Miss Contract) Development Administrative Senior Engineer Analyst 5/01 7/1 Development Assistant Eng. (DON) Maintenance Superintendent 1/13 Maintenance Worker 7/1 �ssocla a Assistant Planner Code Enforcement Off, Planner 3/10 (DON), 6/1 Ih IT Specialist - 1/2 5/20 (DON) = Depending on Need; Position will be budgeted but not filled until work load justifies need Finance Director 7/1 HR/Admin. Assistant 2/3 i rk Deputy City Clerk 7/1 Office Assistant (Receptionist) 12/20/02 Accounting Manager /20 Accountant/ Budget Analyst 6/15 Technician 2/15 Parks and Recreation Dir. 7/i Administrative Assistant 5/15 Senior Center Coordinator _ _ _ _ _ _I Rec Coo 1 Recreation Assistants MAR 1 12003 Spokane Community CONYgOpokan Advanced Marketing Class Presents... Spokane Valley Arts & Culture Project V Presentation for: Spokane Valley Arts & Culture Transition Team Spokane Valley City Council Spokane Valley City Staff Community Arts Leaders Monday, March 17th, 2003 Promptly at 1:30 p.m. Spokane Community College Mission & Greene Building One Room 142 Presentation will focus on research conducted with Spokane Valley residents on their interest in the arts and what role will arts & culture play in our new City- Spokane Valley. SCC Instructor & Leader: Duane Sunwold For further infor mation call: 363 -5323. f - ' Kenneth v. Mettler - Ergoncmics' Program - Manager ' . W ISHA Policy B. Technical Services Department of4atior and Industries 360/902 -6307- - -PO Box 44600 ' FAX 3601902 -5438 - Olympia WA 98504 -4600 mett235 ®Lni.Wa.gov March 7, 2003 The Honorable Diana Wilhite Deputy Mayor of Spokane Valley 117 07 East Sprague Avenue Spokane Valley, WA 99206 Dear Deputy Mayor Wilhite: 2aF STATE O R �+�.�' / i � Y °y 0a9 MAR 1 12003 fE OF WASHINGTON E LABOR AND IND l PtSPokane V 1HA Services Division - 600, Olympia, Washington 96504 -4600 - � )k L� 7 P IZ4A � Zr�7`Say r. ,t•I.tt 1 l � `�Y It was a pleasure to talk with you today regarding your concerns about Washington State's ergonomics rule. As we discussed, no businesses, large or small, have received exemptions from this rule. Several companies have asked us to review proposed new operations planned for our state relative to the requirements of the ergonomics rule. We conducted on -site evaluations of facilities similar to the ones they proposed to build in Washington and provided them with an assessment of what they would need to do to be in compliance with the ergonomics rule. Copies of the letters to three such companies are enclosed. We routinely provide similar service to any employer requesting consultative assistance. Spokane area employers can request consultation assistance by calling Russ Poage, Consultation Supervisor in our Spokane service center, at (509) 324- 2543. We also discussed the ergonomics rule relative to small businesses. The rule applies only to workplaces that have ergonomics risk factors present that reach what the rule calls "caution zone" exposures. We believe, based on our research and ongoing consultation activities, that many small businesses will find they do not have jobs reaching caution zone exposure levels, and they will not be required to do anything by this rule. I hope I have answered your concerns about the ergonomics rule. I would be happy to discuss any other questions you might have about it. You can reach me at (360) 902 -6307 or METT235 @lni.wa.gov. Sincerely, n Y \ Kenneth Mettler Ergonomics Program Manager Enclosures „ ell Pain and Patience with Citizen Participation One of the reasons for the articulated expressionless - ness of many managers is the thousands of citizen par- ticipation hours they have logged over the years. Urban democracy is built upon public hearings and other par- ticipation arrangements designed to give citizens op- portunities to communicate with (or "get at") the man- ager. While being berated, vilified, and otherwise "recog- nized" for his service, he maintains a stoic, look of concern and interest, with occasional flashes of an- guish and pain. This is important because citizens do not expect their manager to cry, laugh, or show.other human emotions. Even when these meetings go well, they take their toll. Most managers develop a callous bottom and an iron stomach. In the end, endurance, courage, and luck are the keys to success in citizen participation. C4ECKING T - CITIZ.SN PARTICIPATION WATERS MANAGER LUVIO. CM7-,N MEETING ON DOCG L EASH ING ORDINANCE - THE CITIZEN 'P MESSAC� - �o =1 CITIZENS MAKING A POINT TO M MANAGER L` a / Mar 12 03 11:11a Spokane CO COM DEV 509- 477 -2561 p.1 RECEIVED MAR 12 2003 F90re-RION HousiNG AND ColrmtuNrrr DEVELopmwr KASEY M- KRAMER, DIRECTOR March 10, 2003 Mr. Lee Walton, Interim City Manager City of Spokane Valley 11707 East Sprague Avenue City of Spokane Valley, WA. 99206 Dear Mr. Walton: O U N T Y Valley Post -It" Fax Note 7671 Dale - a J l�� 1 49 1 To coMevc.L: - (of' S"Ryih1E `j`UY "I'" tufa Phoned a L LLt -/ 1 Phoned F"# GI711— 1D Fazd This letter is being sent as notification of the City of Spokane Valley's opportunity to participate in the Spokane County's Urban County Entitlement Program. The Urban County Entitlement receives an annual allocation of Community Development Block Grant (CDBG) and Home Investment Partnerships (HOME) funds from the US Department of Housing and Urban Development (HUD) to develop viable urban communities, provide decent housing and a suitable living environment, and expand economic opportunities, principally for low and moderate - income persons. In 2002, Spokane County was required to re- qualify as an Urban County Entitlement covering Federal Fiscal Years 2003-2005. Under guidance from HUD, qualified urban counties may provide non - participating units of general local government an opportunity to participate in the County's entitlement for the remainder of the qualification period. Beginning in 2005, the County will be required to begin the re- qualification process for Federal Fiscal Years 2006 -2008. As a newly formed municipality, the City of Spokane Valley has an opportunity to be included as a consortium member for the remaining two years (2004 and 2005) of the County's Urban Qualification period. Participation in the Entitlement means that the City will be eligible to apply to Spokane County for 2004 and 2005 CDBG finds, rather than applying to the State of Washington, or to the HUD administered Small Cities Program. The City would also be afforded the opportunity to provide representation on the Housing and Community Development Advisory Committee (HCDAC), which serves in an advisory capacity to the Board of Spokane County Commissioners and oversees administration and allocation of the County's Entitlement funds. The Department would continue to follow its current By -laws regarding Housing and Community Development Advisory Committee representation for the remaining 2004 -2005 years, and establish new representation requirements for the subsequent Urban County Re- qualification period. Q r NONE: (509) 4771 2521 BROADWAY CEnrRE BNLDINO TDD: (509) 977 -521 wa.v.n W: (509) 477- 2561 721 N. JEFFERSON, S017E 200, SPOKANE, WASe S= 99260 -0190 www- spokanecounty.org Mar 12 03 11:12a Spokane CO COM DEV 509- 477 -2561 p.2 Page 2 Mr. Lee Walton Invitation to Participate Should the City of Spokane Valley choose to participate in the County's Urban Qualification Entitlement, the City and County must follow guidelines established pursuant to Notice: CPD 02 -05, Instruction for Urban County Qualifications for Participation in the Community Development Block Grant Program for Fiscal Years 2003 -2005, and summarized in items 1 through 3 below. 1. By May 31, 2003, notify the County in writing that it elects to be included in the Consortium. 2. By July 1, 2003 enter into a cooperation agreement, authorized by the Chief Executive Officer's of each governing body. Spokane County will begin planning and preparing for its 2005 -2010 Consolidated Housing and Community Development Plan in 2004. This plan serves as the County's investment strategy throughout the 2005 -2010 time frame and incorporates the perceived housing and non - housing needs within its geographic boundaries, including participating local governments. In order to accomplish this, the County would need to know whether or not the City intends to begin its participation prior to May 31, 2004. If the City chooses not to participate, then the County would not include data about the City in its 2005 -2010 Consolidated Housing and Community Development Plan. 3. By May 31, 2005 should the City of Spokane Valley meet "metropolitan city" status for the first time and wish to defer such status and stay, or to accept such status and become a joint recipient with Spokane County, the City must notify the County and the HUD Field Office of its decision. Any metropolitan city that had deferred its status previously or had accepted its status and entered into a joint agreement with the urban county, and wishes to maintain the same relationship with the County for this next qualification period, must notify the County and HUD field Office in writing by this date. A potential metropolitan city that chooses to accept its entitlement status, but chooses not to maintain a joint agreement with the urban county, must also notify the urban county and the HUD Field Office by this date. Any extension of this deadline must be authorized and issued in writing by the HUD Field Office. An extension of more than seven days requires notification of Headquarters by telephone. Since 1988, the Cities of Airway Heights, Cheney, Deer Park, Medical Lake and the Towns of Latah, Spangle, Millwood, Waverly, Rockford and Fairfield have participated in the Urban County Entitlement. A total of $10,318,556 in Community Development Block Grant and HOME funding has been allocated directly to the small Cities and Towns since that time. During the same time period $13,116,728 in CDBG, HOME, and other HUD funding received through the Department, has been allocated t `— Mar 12 03 11:12a Spokane CO COM DEV 509- 477 -2561 p.3 Page 3 Mr. Lee Walton Invitation to Participate either directly to residents of the City of Spokane Valley, or to social service agencies, water and irrigation districts, for profit and non -profit housing developers for projects and services located within the geographical boundaries of the new City. This amount does not include funding received by organizations located outside of the new City's boundaries that also provide direct services to City of Spokane Valley residents. We look forward to working with the City of Spokane Valley and hope you will contact us at your earliest convenience to discuss participation in the Urban County Entitlement Program. You can reach me at 477 -7561, or you may contact Tim Crowley, the Housing and Community Development Department Manager at 477-4488. Sincerely, e�A-e� Z Kramer, Director Community Services Department Housing and Community Development Department cc: Honorable Michael DeVleming, Mayor, City of Spokane Valley Richard Munson, City Council member, City of Spokane Valley John Roskelly, Chair, Board of County Commissioners of Spokane County Phillip D. Hams, Vice Chair, Board of County Commissioners of Spokane County M. Kate McCaslin, Board of County Commissioners of Spokane County Jack Peters, Director, US Department of Housing and Urban Development, Office of Community Planning and Development L3 Mar 12 03 11:12a Spokane CO COtl DEV 509- 477 -2561 - p.4 Notice for a Public Hearing Preliminary Project and Funding Recommendations for Spokane County 2003 Community Development Block Grant (CDBG) Program and Affordable Housing Program (HOME) The public is invited to attend and speak at a hearing conducted by the Spokane County Housing and Commuruty Development Department and the Housing and Community Development Citizen Advisory Committee to obtain public comments on the Spokane County Housing and Community Development Department's: • 2003 - 2004 Consolidated Plan • CDBG and Affordable Housing (HOME) Program Performance • Program Policies and Procedures • Activities Recommended or Not Recommended for Funding in 2003 • Priority Needs • These preliminary funding recommendations are open to public torment for 30 days beginning February 21, 2003 Public Hearing Date: March 6, 2003 Time: 7:00 PM to 9:00 PM Location: Spokane County Regional Health District -1 Floor Auditorium, 1101 W. College Ave., Spokane, WA Listed below are 2003 applicants and proposed projects, requested CDBG and AHP funding amount, and preliminary funding allocations. CDBG Preliminary Public Sendce Projects: Requested amount Recommendation Spokane Co. Medical Society Foundation - Healthcare Services $208,333 ,, $20,000 Second Harvest Food Bank- Emergency Food Box $50,000 $44,000 YWCA - Alternatives to Domestic Violence $44,320 $20,000 Spokane Mental Health/Elder Services - Care Cars $36,355 $25,000 Lutheran Community Services - SAFeT Response Center $28,706 $28,706 NOVA Services -lob Training* a $28,256 $0 tr St. Margaret's Shelter- Homeless Services $25,000 $7,500 Coalition for Responsible Disabled - Life Skills Program $25,000 $0 Spokane Neighborhood Action Program- Homeless Services $24,905 $24,905 Volunteers of America - Crosswalk Program $24,000 $9,025 YWCA -HEART Transitional School $21,187 $0 Spokane Valley Community Center- Emergency Services* a $21,574 $21,574 Volunteers of America -Hope House $20,000 $10,000 Catholic Cbarities Senior Nutrition Site - Lunchtime Meal Program $19,121 $10,000 Spokane Valley Meals on Wheels - Senior Meal Site Lunch Program* - $18,900 $0 ✓ Spokane Valley Meals on Wheels - Home Delivered Meals* 516,000 $16,000 Cancer Patient Care - Service Delivery Program 513,600 $13,600 New Hope Resource Center - Emergency Services $12,470 $12,470 CheneyOutreachCenter - EmergencyServices $12,000 - $12,000 SPOC of Spokane - Public Service 59,972 SO Lilac Blind Foundation- Life Skills Program $7,500 $7,500 Big Brothers Big Sisters - Mentoring Program* +► $7,000 $7,000 Medical Lake Community Outreach - Emergency Services $6,220 $6,220 Economic Development: Spokane Neighborhood Action Program- MicroEnterprise Assistance $100,000 $0 Pathways to Progress - MicroEnterprise Assistance $99,040 $0 Northwest Regional Facilitators - MicroEnterprise Assistance $66,000 $0 G t't , Mar 12 03 11:12a Spokane CO COM DEV 509- 477 -2561 p.5 Infrastructure/Public Facili Improvements: Town of Rockford- Water System Improvements $510,000 $0 Town of Waverly - Water System Improvements $215,000 $0 City of Deer Park - Infrastructure Improvement $200,000 $200,000 Four Lakes Water District No. 10 - Water System Improvements $188,256 $0 City of Airway Heights -Water System Improvements $177;223 $155,780 Town of Fairfield- Water System Improvements $155,172 so City of Cheney - Waterline Improvements $121,100 $90,000 Camhope Irrigation District - Infrastructure Improvements* $119,500 $0 V East Spokane Water District No. 1- Waterline Improvements* 5100,300 $100,300 Orchard Avenue Irrigation District #6 - Infrastructure - Waterline Improvements* $98,860 $98,860 Town of Latah - Street Improvements $91,612 $91,612 City of Medical Lake - Skate Park $68,103 $0 Mirabeau Point Senior Center- Senior Center* 's* $50,000 $0 1/ Medical Lake Food Bank -Public Facility Purchase $42,000 $0 Spokane County Public Works/Engineering & Roads - Infrastructure Improvements* 538,948 $38,948 Town of Spangle - Water System Improvements $35,500 s0 City of Medical Lake - Coney Island Park Improvements $25,000 $0 Peaceful Valley Community Center - Facilities Improvements $10,720 SO Community Aquifer Protection Assistance( CAPA) - SpecialAssessments Assistance* $150,000 $150,000 Planning: Neighborhood Alliance of Spokane County - Planning $30,000 $0 City of Airway Heights - Housing Plan $22,500 $15,000 Town of Rockford- Main Street Project $20,000 $14,000 Housing: Spokane Aquifer Protection Assistance (CAPA) -Sewer Connections* `- $150,000 $150,000 Spokane Neighborhood Action Programs - Essential Housing Repair Program* + $150,000 $150,000 Administration: _. Housing & Community Development Dept. - CDBG Grant Administration & Compliance $370,000 $370,000 Totals: $4,085,253 $1,920,000 HOME Preliminary Projects: Requested amount Recommendation Inland Empire Residential Resources - Valley SOLA Homes* $468,479 $468,479 Cheney Care Center- Sessions Village Senior Apartments $150,000 $150,000 Housing & Community Development Dept. - HOME Program Loan Admin. & Compliance $80,100 $80,100 *Proposed project is located within the geographical boundaries of the City of Spokane Valley. All projects propose benefit to lower income households in Spokane County, particularly the residents of the ten small cities and unincorporated areas. No lower income households or businesses are proposed to be displaced through activities funded with federal CDBG dollars. Spokane County assures that grants will be conducted and administered in compliance with title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d), the Fair Housing Act (42 U.S.C. 3601- 3620), the Age Discrimination Act of 1975, Executive Orders 11063, 11625, 12138, 12432 and 12892, Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794), the Americans with Disabilities Act (title II) and implementing regulations. If you have any questions regarding the public hearing, 2003 preliminary recommendations, the Community Development Program, or want to attend the hearing and need an interpreter for a hearing impairment or interpretation for a non - English speaking person you may obtain assistance by contacting: the Spokane County Housing and Community Development Department, 721 North Jefferson, Suite 200, Spokane, Washington. Contact Debi Pfrimmer: 477 -2587, or TDD 477 -2521 G 5/ MEMO CITY OF SPOKANE VALLEY 11707 Sprague Ave, Spokane Valley WA 99206 Tel: (509) 921 -1000, Fax (509) 921 -1008 e-mail lwalton@spokmevalley.org TO: Council FR: Lee Walton Subject: Newsletter for March 25 Barker Bridge - I have authorized Dick W to instruct the County Eng to submit a grant application for funds to replace the Barker Street Bridge over the river. The estimated cost of the project would be $8,100,000. The Federal grant would be for 80% leaving the City a balance of $1,600,000 with construction scheduled in 2006 -7. We will also apply for a TIB grant so the City match could be considerably less. Keep in mind that this is not a commitment and the Council will have the opportunity to cancel the application or refuse the grant if offered. However, this bridge is a growing liability and needs to be replaced if Barker is too be improved to arterial status. Centennial Trail Policine — Attached is a note from the "Chief' suggesting an appropriation of $3,000 for 2 bicycles to allow police to patrol the trail during the summer months. The isolated portions of this trail are obviously locations for various mischief so this might be a good investment. It is not in the proposed budget but will submit it during review for your consideration. Solid Waste Tour This is your first chance at one of those luxury junkets we have all heard so much about. The Regional Solid Waste Board invites any or all Council Members to join an all day tour (by bus) of the Three mile Canyon Land fill and composting facility in Boardman Oregon. There you would learn all about the exciting craft of composting. (see attached info) If interested let Ruth or Sue know so we can reservespace. _ -rMu -.+e.*v 6cw(7it4,j rurd'ti 1 ?r�.lii��✓�. Committees- To give you my idea of what not to do, I am attaching a list of committees utilized by the great City of Bainbridge Island. The Council complains about budget deficits but give little thought to the cost of staffing (usually on an overtime basis) and supporting a long list of committees, many of whom have long outlived their purpose. I'm certainly not opposed to committees per se but they need to be carefully managed and not allowed to persist. This is why Stan and I advocate "ad hoc" committees in this early stage and that all have sunset provisions. Have you ever wondered how much deeper the ocean would be without sponges? One Stop- One of the holes in our "one Stop" permit center is electrical inspections. Unincorporated areas must rely on State L & I Department inspectors to perform this service while Cities may assume this responsibility. Smaller & mid size cities continue to use L &I but most larger ones take on this function. In our case I wouldn't mind L &I continuing to serve SV but only if they are willing to locate a sub office here or allow us to issue a permit on their behalf. Otherwise, having secures all other permits the applicant must go to the L &I office located near the County Buildings in Spokane which is not acceptable over the long term. This matter is being negotiated but I have asked Don and Bob E to start recruiting for a certified Electrical Inspector. As with other inspections services this extra cost would be offset by additional revenue. The real problem would be space to house them. We are also meeting with the Health Department on Tuesday to see if arrangements can be made for them to work out off our Center as well. Patrol Cars I had hoped to have a sparkling new patrol unit all dressed up in City colors and the newly unveiled logo to present at the incorporation ceremony. Unfortunately, the new City units probably won't be delivered until May. Cal will try to dress up on of the present units as a substitute. Software Selection- We (mostly Stan "the Nerd" McNutt) ) are looking at varieties of software to handle not only our finances but permits, citizen complaints etc. Since this decision will set the stage for several years, we do want to get it right which isn't easy in this time of rapidly evolving technology. One of the key objectives is to have a web based program so we can offer information and services including permits to our citizens on line. We have considered using current County software but have rejected this because. It's not web based, they are not willing to guarantee compatibility and they want too much money for what they offer. After reviewing several options we are now leaning to a program offered by "Interlocken" which is a subsidiary of "Paladin" which has been in business for several years. Its experience is mostly been in business programs but has recently moved into the government sector. It seems to offer most of the features we want and they are willing to provide a guarantee that it will work as specified. If you are interested in knowing how it might work for us I suggest you call 1- 360- 337 -7181 for a real real demonstration. This is the number of the Kitsap County Planning Department which is now using that system. It has the potential of doing much more but that will give you some of the flavor. Also, for a more practical demonstration log on to www. kitsapeov.com. Then to Community Development, then to building or planning. You will note that in Kitsap, you can apply and receive a permit on line and check the status of your application or projects. "D" Day- - It's a bit like entering the freeway from an on ramp. We are picking up speed each day getting ready to enter fast traffic. Bob Ely and company are busy arranging furniture, designing forms and testing their systems. New people are reporting to work and training for "D" day. I would remind all that we do need those back offices ASAP. Indeed we would appreciate it if we could arrange for you to move on Saturday if possible. Stan will be here to assist if needed or if requested we could simply box you stuff up for you and store it temporarily. Alternatively, there two cubicles empty up front where Mac and Bob Ely once lived. In any case I estimate the new council offices should be ready for occupancy about the first week in April. Friends may come and po but enemies seem to accumulate. 2 Engineering Services — I don't know of or understand the issue described in this e-mail. Our strategy has clearly been to contract with the County initially but have made it clear that we intend to use the private sector as soon and as much as possible. However, the County does have a competent engineering staff that is up to speed and familiar with our projects. It is unreasonable for ACEC to expect us to make the quantum leap of abandoning the County and jumping directly into complete dependency on a variety of consulting engineers who we are not yet familiar with. Dick tells me that we will indeed be using Consulting Engineers on new project as we move along but this will be done carefully and cautiously. Red Alert- "Chief' Cal came by Monday to say that when War starts a "Red alert" will be declared and the Sheriff will open the Emergency Command Center. The question was whether Manager and Council wanted to be notified if this occurs late night or early morning. To my mind the Manager and Mayor should be called but am not sure we should activate the telephone chain for other Council Members unless some specific incident or local danger is identified. However, this is an option that is available so let me know. Although the Center will be open, I for one have no desire to sit there and watch CNN unless there is a specific problem to be concerned about. It would be different for a natural disaster where decisions and authorizations are required but it is very unlikely that such decisions will be required in this case that can't be handled by phone. Outahere I plan to go AWOL Friday morning back to BI for a Dentist appointment and to do my taxes. Should be back late Monday unless the weather is bad in which case I may drive back Tuesday morning. Department Directors I just noticed that In April, Greg has scheduled executive sessions for the Council to "review" applications for the various Department Director positions. I'm not sure what he had in mind in doing this because these appointments belong to the new CM. I suppose there is no real harm in having the Council review these applications to get a feeling for the type and range of available candidates but trust you would not try to "push" particular candidates on the new Manager. Wastewater Treatment Kudos and a big bouquet of roses for Dick Warren. It's certainly not a done deal yet by any means but I am astonished by the progress that Dick has made in bringing some order and a potential solution to the wastewater issue. The County and City of Spokane have a long history of not cooperating on sewerage issues and that policy is deeply imbedded in their DNA. Nevertheless, attached is a brief progress report that indicated that nirvana may be at hand in the form of a mutual agreement on the wastewater issue. Tony may not like it but if this concept matures it could result in substantial saving for taxpayers in Spokane County over many years. It could also be a boon for new development in that it would eliminate the present uncertainity and provide a secure and economical (by comparison) solution to a potential problem. Building fees- Comments have been made that our fees for new construction are higher then those levied by the County. As I explained at adoption, a few might be but overall I think our fee schedule is lower when all fees that apply to a specific project are added up including the 22% surcharge which the County applies. Attached is a memo from Bob Ely comparing fees for a new single family home. Incidentally, I fully intended to apply a 10% surcharge to our building fees but somehow this got lost in various revisions the schedule endured. I would recommend that this omission be rectified in the first revision which will probably happen this summer when Recreation needs to adjust some fees. Aquatic Budget- The preliminary budget maintains the same schedule for the three swimming pools as used by the County in previous years. Attached is some alternatives for extending hours that Council may wish to consider during budget review. If it is to be done I thought it would be better coming from Council rather than from staff. Interviews Just as an item of information, we were unable to get hotel reservations for the Candidates at any of the upscale hotels in the area because there is a national convention for Amway dealers that has taken over almost everything. I was going to ask Council Member to volunteer their bathtubs but finally were able to secure accommodations at Hotel "8 ". The good news is that not only do we save money on our hotel expenses but we will then be collecting motel and sales taxes resulting from the convention sell out. ATTACHMENTS a. Letter Fr: Mike D Re: Transition of Development projects b. Memo From Cal W Re: Bicycle Patrols c. Memo Fr: Regional Solid Waste Re: Tour d. Letter Fr: Lehman Brothers Re: Underwriting Services e. Letter Fr: Mike D Re: SB 6026 f. Memo Fr: Bill and Shelley Re: Weekly Report g. List of BI committees h. Letter Fr: Mike D Re: Disincorporation i. Mail Fr: J Correll (via Rich) Re Engineering services j. Memo Fr Dick E Re: Wastewater k. Memo Fr Bob E Re: Building Fees 1. Memo Fr: Bill H Re: City of Spokane Valley March 14, 2003 Chairman John Roskelley Spokane County Commissioner 1116 W. Broadway Avenue Spokane, WA 99260 Dear Chairman Roskelley: We understand that the County intends to withdraw from processing all land use applications that are still pending with the Spokane County on March 31. 1 Based on contracts we are receiving from applicants, there is considerable apprehension within the development community that this decision will leave them stranded and vulnerable to financial loss if there isn't a smooth transition. The City of Spokane Valley is certainly willing to process these pending files but obviously haying no prior information or familiarity with them, it is inevitable that there will be some loss of momentum. I suggest that this uncoordinated transition will cause unnecessary expense and be a disservice to the development community. I recognize this decision rests with the Commission, but respectfully, suggest that your Board review and reconsider this matter. In view of the very difficult economic conditions the Spokane area is currently facing, it is important that government agencies do all we can to encourage and expedite new development. A coordinated transition of responsibility for pending land use application, similar to the one we have .agreed on for building permits would certainly serve that purpose. �Re YW�l4/I' Michael DeVleming, ayor For the City of Spokane Valley Council cc: Commissioner M. Kate McCaslin Commissioner Phillip D. Harris Spokane Home Builders Association Association of General Contractors MD /mb 11707 E. Sprague • Suite 106 • Spokane Valley, Wa. • 99206 • (509) 921 -1000 • Fax (509) 921 -1008 Lee Walton From: Walker, Calvin [calwalker @spokanesheriff.org] Sent: Thursday, March 13, 2003 6:08 PM To: 'Iwalton @spokanevalley.org' Subject: CENTENNIAL TRAIL SUMMER BIKE PATROLS Lee, I would like to address a request for some funding of a new service we would like to be able to provide to the Centennial trail area that passes through the Spokane Valley. I believe that you have received some additional correspondence from Bill Hutsinpiller about this same issue. I would like to plan on utilizing our school resource Deputies as Bicycle Patrol Officers during the time that they are on summer break from their respective school assignments. We would place them onto the trail during it's heaviest use time, and would gain a great amount of contact with the public that utilize the trail. In the past we have had a number of different crimes occur on the various sections of the trail. These crimes range from alcohol consumption to sex crimes, and I believe that the general public would be well served by us enhancing this service and partnering with the Sheriffs Office in expanding our role in providing a uniformed presence out on the trail with the public. In the past we have relied upon reserve units to provide whatever coverage they could upon ,t'_• the trail. My intent is to assign 2 (two) of our SRD's to this function along with an additional Deputy that the Sheriff has committed, and partner together in providing a routine uniformed presence on the Centennial Trail. The start up costs of this endeavor are briefly as follows: We have arranged for the Deputies to attend 40 hours of local training the end of this month at no cost. This will certify them through the Criminal Justice Training Commission. There are some costs for the proper Bicycles, and associated clothing and safety gear. Those totals run about $820.00 - $1000.00 per Officer plus sales tax. I would anticipate some repairs and maintenance on the bikes, and some typical uniform damages to occur as a part of the normal duties. I propose that you ask the council to allot up to $3000.00 to pursue the purchase of 2 (two) bicycles, and associated equipment so that we may plan on adding this service to those who use the Centennial Trail. I have already received a commitment from the Sheriff, and he will be adding an SRD to this program in the un- incorporated section. I would be glad to address the Council with all of the specific costs, I am assuming that we would pursue this as equipment to be purchased by the City, and that it ( like the radars we have discussed ) would become City owned property. Please let me know your feelings on this, or if I can clarify anything further for you. Thanks, Cal Walker Lee Walton From: Smee, Joyce [JSmee @SpokaneCity.org] Sent: Thursday, March 13, 2003 4:40 PM To: 'Iwalton @spokanevalley.org' Subject: FW: New Composting Contractor - Tour of Threemile Canyon Farms Damon has asked me to forward this to you so that you can issue the app - opriate invitations within the City of Spokane Valley. We hope to hear from you soon and look forward to your attendance on the tour! > - - - -- Original Message - - - -- * From: Smee, Joyce > Sent: Thursday, March 13, 2003 3:57 PM > To: 'Laura Parsons'; Rodgers, Cherie; Greene, Roberta; McCaslin, Kate; .> Harris, Phil; Higgins, Rob; Hession, Dennis; Eugster, Steve; Corker, • Steve; French, Al; Lynch, Jack; Withrow, Randy; Wedlake, Bill • Cc: Fiint, Roger; Hein, Dennis; Bramble, Monica; Taam, Damon • Subject: New Composting Contractor - Tour of Threemile Canyon Farms • Dennis Hein, on behalf of the Spokane Regional Solid Waste System, • would like to invite you to tour Threemile Canyon Farms in Boardman, • Oregon, and see firsthand what happens to Spokane's yard waste. Waste • Management, our new composting contractor, is co- sponsoring the tour • with the Regional System. Transj2aortation and lunch will be provided. • The tour will be on Friday, April 4, starting a 7:00 a.m and ending • at approximately 6:0 f the departure oca ion are • being arranged. If you are interested in attending, please let me • know by Friday, March 21, so you can be included in the final count • for transportation. C/ LEHMAN BROTHERS SI7AN KEATfs VICE FRISIDHNr March 13, 2003 Mr. Lee Walton City Manager City of Spokane Valley 11707 East Sprague Avenue Spokane Valley, Washington 99206 Re: Underwriting Services for Proposed $7 Million Limited Tax General Obligation Bonds for Mirabeau Point Dear Lee: It was good to meet you yesterday. I would like to thank you, Gary and Steve for your efforts to come to an agreement on a structure to finance CenterPlace at Mirabeau Point and the other regional projects. As you know, these projects have been under discussion for some time (I have been working on them since 1999), and it is personally satisfying to me to see a structure come together that is acceptable to you, Spokane County, the Spokane Public Facilities District and the City of Spokane. As I described to you on the phone earlier today, Lehman Brothers is serving as underwriter to Spokane County and the Spokane Public Facilities District on their portion of the bonds (estimated to be $12 million and $70 million, respectively) to finance the fairgrounds improvements and convention center expansion. I would consider it an honor to serve as the City of Spokane Valley's underwriter as well. I believe our turn would be the best choice since we will be structuring and marketing the County's and District's bonds, and a coordinated effort will result in both the lowest fee and lowest interest rates. Note that since we have no advisory relationship with the other entities there will be no conflict of interest in serving as underwriter for Spokane Valley. Lehman Brothers has not yet negotiated our final fee with the County or District, but we would propose to underwrite Spokane Valley's bonds for a pro -rata fee of what we charge the County (i.e., most likely 7/12"' based on $7 million of Spokane Valley bonds and $12 million of County bonds). Thank you for your consideration. I look forward to working with you on this important financing. Please call me at (206) 344 -5881 if you have any questions or if you would like further information. Respectfully submitted, on LLI ENIAN BRO'1'I FM INC. 701 FIFTH AVINUE SUITE 7101 SEA TII.E. ttASI11 NG "1'ON 98IDJ -0016 106 3 {A 5881 FAX 206 233 2317 SKIWFIN�z'I.LINIANCO31 City of Spokane Valley March 14, 2003 Last night, March 13, 2003, the Spokane Valley City Council voted unanimously to request that Senate Bill 6026, and its companion bill, House Bill 1581, be amended to remove the legislative authority of Counties to form a Parking and Business Improvement District.' Our concern is that this legislation, as written, could lead to the creation of a County wide District with the ability to "assess" lodging establishments within our City up to $2.00 per room night. This could be done without a consensus vote of the businesses and citizens of our community. In addition, the legislation also allows the District to levy special assessments on all businesses and multifamily residential or mixed use projects within the District that would "benefit' from the Parking and Business Improvement District. The.purpose of this legislation is to promote convention and tourism industries, provide maintenance and security for common areas, and to acquire, construct or maintain parking facilities within the District. Removal of the County legislative authority from the legislation will only mean that such a District cannot be created Countywide.: The city governments will still be able to create the Districts - ideally, at the request of their businesses and constituents. Sincerely, Mike DeVleming, Mayor City of Spokane Valley UMI N u 11707 E. Sprague • Suite 106 • Spokane Valley, Wa. • 99206 • (509) 921 -1000 • Fax (509) 921 -1008 Weekly Report 3 -7 -03 Shelley Goss • Finalized budget proposal for 2003 and delivered to Finance • Developed full staffing plan for summer 2003 program needs • Finalized program and cost proposal for summer recreation program and presented to City Council. • Met with Pat Estes at YMCA to discuss progr • Met with Peggy Cannon at West Valley to discuss their summer day camp program • Met with Ralph Oscarson at Spokane Community Colleges to discuss their programming • Met with University Higb School's leadership class to discuss teen program ideas • Continued to research field trips and costs for day camp program • Took a look at Valley Community Center's performing arts stage for possible use /rental • Began work on grant for computers for use in recreation program • Initiated contact with Rotary regarding establishment of scholarship fund for low income families to participate in recreation programs Ft Weekly Report 2 -28 -03 Shelley Goss • Interviewed prospective candidates for summer employment • Finalized and submitted fee schedule for facility rentals and recreation programs • Continued to research supply costs and field trip costs for summer day camps and preschool programs. • Received confirmation from the State of our enrollment in Work Study. • Met with Karen Green to establish summer tennis program • Met with Janna Young to discuss aerobics program • Met with Mary Jo Buckingham from Central Valley to discuss Central and East Valley after - school and day camp programs • Attended planning meeting for Tourism Week • Met with Bob Hughes from the County to discuss facility upgrades and needed improvements to parks. • Met with Senior Center personnel and management over lunch fZ PARKS & RECREATION WEEKLY REPORT 3/14/03 Bill Hutsinpiller: • Prepared material for council on Maribeau Point • Worked of fee schedules for parks and recreation • Started research on Tile Reports and Water Rights related to parks to be turned over to city from county • Reviewed budget for 2003 with Bob Noak • Attended Admin. Staff meeting • Held parks staff meeting • Picked furniture at Telac • Gave Trail information to Heather who will represent planning • Discussed office equipment with Stan • Discussed status of agreement with Doug Chase who indicated it was done F3 C CITY COMMITTEES (from website 3/13/02 with a few updates) FORESTRY PARKING ADVISORY ELECTRIC FRANCHISE COMMISSION COMMITTEE RENEWAL ADVISORY - TBD Bruce Anderson, Chair COMMITTEE Myron Allen ' Lois Curtis HARBOR COMMISSION Jim Laughlin Steve Johnson G. Val Tollefson, Chair Tom Lindsley Lynn Nordby David Berry Loren McEwan Dwight Sutton Langley Gace Richard Pozniak Betsy Peabody WYCKOFF Jim Serrill PURCHASE OF ACQUISITION TASK Paul Svornich DEVELOPMENT FORCE Frank Vibrans RIGHTS COMMITTEE Christine Nasser, Chair Tami Alleu (Support) Tim Bailey Ian Bentryn Gerard Bentryn Judy Hartstone PLANNING Suzy Cook Neil Johannsen COMMISSION (updated) John Eremic Ed Kushner Sean Parker, Chair Candace Jagel Clarence Moriwaki_ Charles Averill : Stephan Miller Mike Ryherd Mike Cox James Woehr Charles Schmid Julie Krieg Dave Shorett Bill Luria SHORELINE MASTER Val Tollefson Donna McKinney PROGRAM. UPDATE Tom Yamisaki Lafe Myers STEERING COMMITTEE Perry Barrett, Park Leah Applewhite Support ENVIRONMENTAL Donald F. Flora Libby Hudson TECHNICAL ADVISORY Pageen Mulhein COMMITTEE Tony Puma OPEN SPACE Jim Brennan Suppport COMMITTEE Robert F. Cousins Peter Nanveldt Best Andy Maron, Chair - Wayne Daley Dwight Sutton Paul Dom ROAD ENDS Tim Bailey Roger Fuller COMMITTEE Connie Waddington Conrad Mahnken Bitsy Ostenson, Chair Dave Shorett Christopher W. May Marci Burkel Lisa Macchio Mark E. Shaffer Bob Campbell Leonora Cross Doris Small Don Fisher Support Eric Hoyte Lynn Nordby ISLAND CENTER Vince Larson STEERING COMMITTEE Kjell Stoknes COUNCIL James "Mac" Kennedy Roger Van Gelder COMMITTEES: Don Fisher Support Comp Plan Junkoh Hami Lynn Nordby Norm Wooldridge, Chair Katy Ktinkenberg Michelle Fischer Christine Nasser Anne Lovejoy Michael Pollock Gailene Mabry WATERFRONT TRAIL Cathy Nickum COMMITTEE Concu'rrency Philip Pons Bruce Anderson,,Chair Norm Wooldridge, Chair Anita Rockefeller Bart Berg Christine Nasser Ken DeWitt Jeff Waite Charles Schmid Roger Van Gelder Land Use Committee 2002 Members Christine Nasser, Chair Michael Pollock Deborah Vancil Assigned staff: Stephanie Warren, Director Staff contact: Theresa Rice Phone: 780 -3758 Fax: 780 -0955 The Land Use Committee reviews, analyzes and makes recommendations on land use planning and marine activities. In addition, the committee shall consider, review and make recommendations to the City Council concerning matters referred to them by the City Council and Mayor. The Mayor, committee chairs, and City boards, agencies, and commissions are encouraged to suggest items to the City Council which should be considered by this committee. The Committee consist of three City Council members and is staffed by City's Planning and Community Development Director, Stephanie Warren, who has responsibility for the City policies determined by this Council Committee. The council committee members are assigned on an annual basis. A City Council member may be appointed to either two or three committees. However, no Council member may serve as chair of more than one committee, except for the Council Chair. Community Relations Committee Members for 2002 Lois Curtis, Chair Christine Nasser Deborah Vann The Community Relations Committee is established by Resolution 95 -04 to provide a liaison function between the Council and citizens by actively meeting with community groups and citizens. The committee also coordinates with other council committees regarding the information it receives and issues it wishes to consider to insure there is no duplication. Yearly, the Community Relations Committee oversees the process ofdistributing grant money in the form of the Civic Improvement Fund, Community & Economic Development Fund and the Historical Preservation Fund. The committee reviews applications. for each of these funds and makes its recommendation to council for fund distribution: The Community Relations Committee meets in the Executive Conference Room at 10:00 a.m., Wednesday, 7 days prior to council. Please contact the Executive Department at (206) 842 -2545 for information.. Operations & Intergovernmental Coordinating Committee Committee Members for 2002 Co- Chairs Darlene Kordonowy & Michael Pollock Deborah Vancil Norm Wooldridge, Lynn Nordby The Operations & Intergovernmental Coordinating Committee provides a forum for coordinating activities between the executive branch, City Council, and boards, commissions, advisory committees, and agencies ofthe City; reviews and recommends names of appointees to City positions, boards, commissions, advisory committees, and agencies for submission by the Mayor to the City Council for confirmation; reviews, analyzes and makes recommendations on regional issues, including City policy for regional councils of governments, on the City's relationship with Kitsap County and state departments and on City policy toward other local governments, such as school, fire, park and sewer districts; and reviews the proposed agenda for each Council meeting. In addition, the committee shall consider, review and make recommendations to the City Council concerning matters referred to them by the City Council and Mayor. The Mayor, committee chairs, and City boards, agencies, and commissions are encouraged to suggest items to the City Council which should be considered by this committee. The Committee meets regularly on the 1st and 3rd Wednesday at 4:30 p.m., in the City Hall Conference Room, 280 Madison Avenue 5Z_- ❑2 INFORMATION ABOUT CITY GOVERNMENT TAKEN FROM THEIR WEB SITE Council Member Ward/Position Phone Number Email Term Lois Curtis South/ #3 842 -2333 12/31/03 Deborah Vann Central/#5 842 -2545 12/31/05 Deborah Vancil North/ #7 842 -2545 12/31/05 Christine Nasser South/ #6 842 -8029 12/31/03 Michael Pollock Central/#1 842 -3820 12/31/03 Bill Knobloch Central/#4 855 -8888 12/31/05 Norm Wooldrid e North/ #2 842 -7293 12/31/03 Finance & Bill Knobloch, Chair Deborah Vancil Norm Wooldridge The Finance and Personnel Committee reviews, analyzes, and recommends actions and/or policies that pertain to vouchers, budgets, and financial management of the City; and the employment, compensation, benefits and other personnel issues. In addition, the committee shall consider, review and make recommendations to the City Council concerning matters referred to them by the City Council and Mayor. The Mayor, committee chairs, and City boards, agencies, and commissions are encouraged to suggest items to the City Council which should be considered by this committee. The Committee consist ofthree City Council members andthe City's Finance and Administrative Services Director, Ralph Eells, who has responsibility for the City policies determined by this Council Committee. Thecouncil committee members are assigned on an annual basis. A City Council member maybe appointed to either two or three committees. However, no Council member may serve as chair of more than one committee, except for the Council Chair. The Finance Committee meets in the Council Chamber Conference Room, at 1:00 p.m. Monday, 9 days prior to council. Ple ase contact the Finance Department at (206) 780 -7668 for more information. Public Works Committee Members for 2002 Norm Wooldridge, Chair Bill Knobloch Deborah Vann The Public Works Committee reviews, analyzes and makes recommendations on streets and rights -of -way, recycling, public buildings, parks and docks, transportation, and public utilities, such as water, sewer and storm drainage. In addition, the committee shall consider, review and make recommendations to the City Council concerning matters referred to them by the City Council and Mayor. The Mayor, committee chairs, and City boards, agencies, and commissions are encouragedto suggest items to the City Council which should be considered bythis. committee. The Committee consist ofthree City Council members and is staffed by the Public Works Director, who has responsibility for the City policies determined by this Council Committee. The council committee members are assigned on an annual basis. A City Council member may be appointed to either two or three committees: However, no Council member may serve as chair ofmore than one committee, except forthe Council Chair. The Committee meets regularly nine (9) days prior to each Council meeting, usually on Monday at 3:00 p.m., in the City Hall Council Conference Room, 280 Madison Avenue, North, Bainbridge Island, WA 98110. For more information, please contact Joan Hecker at (206) 842 -2016 or PWAdmin naci.bainbridge- isl.wa.us. G? City of Spokane Valley March 11, 2003 Mr. Tim J. Dunn 2202 Ridgemount Lane Veradale, WA 99037 Dear Mr. Dunn: Thank you for the letter expressing concern about the financial impact of our new City on Valley taxpayers and the possibility of dis- incorporation. 1 appreciate this concern, but I believe that your information and assumptions are not correct. .First in the matter of taxes, you should know that your property taxes in 2004 will be considerably less than they would be if the City of Spokane Valley had not incorporated. Spokane County presently levies a $1.84 Road tax on every $1,000 of assessed valuation throughout the County. This County tax will be abolished in 2004 because of incorpora- tion and be replaced by a $1.60 City tax. All other taxes remain the same and the Council is determined NOT to introduce any new taxes. Sales taxes that were being collected by the County and spent throughout Spokane County are now being collected by the City and will be spent to provide services for Spokane Valley residents This City Council is determined to provide equal or better public services than were provided by the County at less cost. We believe we can do this by reducing the amount of bureaucracy and administrative overhead that seems so prevalent in larger government organizations. In addition, we anticipate being able to contract out some services to the public and private sectors on a competitive bid basis thus ensuring a more efficient use of public funds. Most important, now for the first time the citizens of the Valley can have a major voice in decisions that affect their quality of life. Instead of one County Commissioner in Spokane overseeing everything from Spokane City to the Idaho border there will be seven City Council members focusing just on Spokane Valley. These Council Members are also your friends and neighbors who really care about this City. Again, I do appreciate your interest in this issue and for taking the time to let me know of your concerns. Unfortunately, there is an amazing amount of misinformation about the City of Spokane Valley which is currently being circulated by people who have made no h 11707 E. Sprague - Suite 106 - Spokane Valley, Wa. - 99206 - (509) 921 -1000 - Fax (509) 921 -1008 effort to determine the actual facts. I hope that my response will encourage you to stay involved in your City's future and help Spokane Valley become the most livable city in the State of Washington. Sincerely, Michael DeVleming, Mayor City of Spokane Valley cc: City Council MD /mb Message Page 1 of 1 Lee Walton From: Richard Munson [rmmunson @qwest.net] Sent: Tuesday, March 18, 2003 8:24 AM To: Lee Walton Subject: Fw: - - -- Original Message - - -- From: Correll, Jim /SPK To: mark aronson @tayloreng ; j harakas @geoeng ; djk @jub.com ; ramer _eng @prodigy.net ; JLogan @wy att.uskh.com ; wlo @ deainc.corn ; csckw @ landauinc.com ; cmore @tdhs pokane.com ; Din gfield, Jim /SPK ; agi_fford @geoeng ; mstore @ gmU geote ch.com ; gerry.shrope @cte- eng.com ; g rcummin gs @ earthlink.net ; dfuller @ cen tury wgst.com ; mvarela @varela - engr.com ; keith_ o'connell @ urscorp.com ; dcowger @ varela - en ; Metroen @ aol.com ; bgarrity @ cecw.or g ; Rawls Bruce Sent: Monday, March 17, 2003 11:22 AM I recently learned that ACEC has expressed opposition to Spokane Valley's plan to contract with Spokane County for engineering services. While CH2M HILL strongly endorses contracting out for engineering services by public agencies, I would like to suggest a another perspective in this instance. The new City of Spokane Valley faces the daunting task of creating, from scratch, a comprehensive organization to operate and maintain the wastewater, stormwater and transportation infrastructure serving 80,000 people. Until now these services have been successfully performed by Spokane County and the County faces the impact of a huge loss of revenue when the new City takes over the services. I believe it is in our community's best interests to support a transitional process that will allow these two agencies the necessary time and latitude to assume their new roles and to adjust to the impacts inherent with their changed responsibilities. I would urge the local members of ACEC to be patient and support Spokane Valley's contracting with Spokane County for the needed engineering services for a reasonable transition period. In my opinion, however, the eventual goal of Spokane Valley should be to contract with local private engineering firms for all public works services that the new City is unable to perform with its own forces. Consequently, both public agencies should begin taking necessary administrative actions to facilitate Spokane Valley's eventual independence from the County's public works department. Jim Correll, PE CH2M HILL Vice President & Spokane Area Mgr 3/18/2003 CITY OF SPOKANE VALLEY Memorandum Date: March 19, 2003 To: Lee Walton From: Dick Warren, Interim Public Works Directo Re: Wastewater Treatment Study Session We have completed two days of meetings to flesh out a proposal by the City of Spokane that we consider a regional approach to new treatment capacity. A copy of the agenda is attached. We followed it closely and added a couple of hours of discussion on governance that proved very interesting. Wastewater Treatment We defined the concept of a new regional facility located somewhere in east Spokane that would intercept flows from one of the City of Spokane combined sewer basins and the trunk sewer serving Spokane Valley and potentially Liberty Lake. We meet again on April 15 to complete cost estimates and an initial allocation of costs to each agency (we are considered a separate agency). At that point we should be able to make a judgment as to whether a joint approach, or the County's plan, is the best for Spokane Valley. My assumption is that it is probably six of one -half a dozen of the other, in which case I would favor the regional approach, which would help solve sewer overflows to the river and provide us with future capacity for growth. Governance I hadn't intended to discuss the issue of governance yet, but at the end of the second day, everyone was so energized they wanted to brainstorm, so we did. The issues were ownership and operation. Everyone was agreed that each agency would fund that it Memo to Lee Walton from Dick Warren March 19, 2003 Page 2 portion of the capital costs allocated to them so a funding lead agency may not be needed. On ownership, we agreed that each participant would have some proportional legal ownership in whatever develops regarding treatment. The surprise was the City of Spokane offering to put their SAWTP plant and the interconnecting interceptor together with the new eastside plant in to a regional system with joint ownership. This could be a big change from the past. Bruce Rawls from the County was supportive. I intend to continue to expand on this approach. On operation, there are several possibilities: • Hire an outside firm to operate • Hire Spokane staff to operate • Set up a special staff (most of which would probably be existing Spokane staff) This is probably the least of our concerns at this time. After April 15 (or possibly April 30), we will probably want to arrange a briefing of the elected officials from all four agencies. It was suggested that this be a joint open meeting as a study session. I'll keep you posted. kb Attachment Jz DRAFT PROPOSED AGENDA Spokane Area Regional Wastewater Treatment Plant Workshop (March 17 —19) Day 1 — Morning" 1. Introduction A. Purpose B. Expectations IL Summary of Wet Weather Impacts (City of Spokane CSO) A. Background of CSO Program B. Regulations (Frequency Reduction, Water Quality). C. CSO Design Framework (Design Event, Time Frame, Characteristics) D. CSO Reduction Design Basis (Flows,, Volumes: Frequencies and Characteristics) E. CSO Reduction Alternatives (Flows, Volumes: Locations) E. Preliminary Cost Estimate for Wet Weather Only Day 1 —Afternoon 111. Summary of Regional Dry Weather Flow Rates A. Ultimate Population /Flow Rates 1. City of Spokane 2. City of Spokane Valley (NVI and SVI) 3. County Unincorporated Areas (North and West Spokane, NSI, and East Spokane Valley) 4. Liberty Lake Sewer and Water District 5. Town of Millwood B. Time Frames (Design Years) IV. Anticipated Effluent Requirements A. Without TMDL 1. Summer 2. Winter B. With TMDL' 1. Summer 2. Winter C. Incorporation of CSO Treatment 1. Separate Train Treatment with Effluent Blending 2. Full Secondary City of Spokane Valley CSO Program All Ecology /All 3 3 DRAFT V. Implementation of Regional WWTP —� A. Alternative WWTP Locations (Current Evaluated I Sites /Others) B. Raw Sewage Conveyance Needs (Current Evaluated �Y Sites /Others) C. Alternative Outfail Locations (Current Evaluated Sites /Others) Day 2 — Morning Vt. Basis of Cost Estimates A. Capital Cost Estimates B. O &M Cost Estimates C. CSO Cost Estimates D. Acceptable Deviations VII. Feasibility Study Issues A. CSO Program Schedule B. SAWTP Capacity Upgrade Schedule C. Potential Alternative Regional WWTP Siting Timeframe D. Potential Alternative Regional WWTP EIS Timeframe E. Other Issues Day 2 — Afternoon VIII. Financial Considerations A. Key Outcomes Required for Financial Comparison B. Internal Funding Sources 1. Wholesale Rates 2. System Development Charge 3. Rate Stabilization Fees 4. Stormwater Fees 5. Aquifer Protection Area Charges 6. Reserves C. External Funding Sources 1. Grants and Loans .2. Bonds and Terms D. Consistent Financial Timeframe E. Basis of Allocation 1. CSO versus Sanitary Flows 2. Average versus Peak Design 3. Economics of Scale 4. Public Policy County/All County/All All All A DRAFT 5. Capital versus Operating F. Key Scenarios for Financial Analysis IX. Unresolved Issues /Activities All A. Issues and Timetable for Resolution . B. Assignment and Responsibilities C. Schedule D. Deliverables and Format X. Next Step — Next Meeting All Day 3 XI. Finish Listed Discussion Items or Address General Discussion All Items, if needed 0 &V y© DTW j� CITY OF SPOKANE VALLEY Memorandum Date: March 19, 2003 To: Lee Walton From: Bob Ely, Interim Building Officia Re: Spokesman- Review Newspaper Lorie called me this afternoon to get an update on the building department operation. I told her we are ready to go. Our four new hires will be here next Monday with some clerical help from within the staff here. She asked about the doubling and even tripling of our fees over the County. I had made up an example of setting the fees to a sample 2,500 square foot house. The County's fees are the same as our's, so the total fees would be $2,622.67. The County adds a 22% surcharge which makes their fee $3,199.66 (a $576.99 charge). I told her we were making a comparison schedule now to dispel any rumors of the high fees. She also asked about our two inspectors. I advised her that we have two more inspectors in line in case we misjudged our timing on when more would be needed. She then asked about our one -stop system. I advised her that we would get as close to a one -stop system as we can get. With agencies like the Health District and Labor and Industries who do their specialty inspections and do not want to place someone in our facility, we will not exactly be a one -stop service. I did tell her about the fire department having a deputy fire marshal in our office twice a week, so we are close to that level of service. kb I CITY OF SPOKANE VALLEY PARKS & RECREATION MEMO To: Lee Walton Fr: Bill Hutsinpiller Re: Aquatic Budget for 2003 We discussed the extension of pool hours to accommodate evening and weekend use in the additional amount of $24,400. This increases swim sessions from 11/2 to 2 hours and spaces the sessions so one is during the evening hours during the week. In addition, we would offer a 21/2 hour session on Saturday and Sunday in the afternoon and a second session in the evening. This provides use of three pools seven days a week as opposed to five days a week and makes it possible for the public to use the pools in the evenings and weekend. The council indicate an interest as to how much it would cost to extend pool useage to Labor Day as opposed to closing these facilities in mid August. The County has indicated it would cost an additional $49,034 to implement an extension to Labor Day. I propose we extend one pool to Labor Day which assures we would have adequate staff to handle this and would allow us to choose which pool gets the most use and extend that facility. The cost of extending one pool versus three would be $16, 350. With your permission I would like to include this proposal in the budget for council consideration. One thing we have not discussed is revenue which may increase with all the publicity we are and will generate. While I feel it would be difficult to cover the projected costs referred to above, we may be able to reduce the overall impact of the additional cost. Let me know what you think. PRO TO: Council FR: Lee Walton Subject: Budget amendments Among the other budget changes being proposed, here are a few more possibilities the Council may wish to consider. Per conversations with Stan S, it appears that Council is interested in an arrangement whereby Stan would continue as CA but we would bring in a Deputy to serve full time on site. (Yes, I will consider Cary for this position). As a new City it's difficult to anticipate how many legal services that will actually be required but I'm sure that this arrangement would more than suffice. Sammamish gets by very well with the equivalent of 0.7 position while Puyallup has two full time Attorneys plus a rule 9, a Para Legal and a Prosecutor. They were all very busy so I had to bring in outside Counsel on occasion. We haven't established a salary scale yet for the Deputy but suggest we budget $50K until we do. 2. I think we all agree that a "Code Compliance officer" should be high on our list of priorities. I had hoped this positi0on could wait for a couple of months but complaints and problems are starting to roll in so we really can't wait that long to respond. I suggest we budget $40K pending a salary study. Indeed I would like to start recruiting ASAP 3. Extending pool hours and keeping one pool open through Labor Day and by closing two pools on the County schedule the extra cost would be abut $16,000. If you want to keep all three pools open the extra hours the cost would total $41,000.Another alternative would be to close one pool entirely diverting the savings to extending hours at the other two. 4. Bicycles and equipment for Cal's river patrol? $3,000 Provide radar units for each patrol car involved in community policing. $50K as envisioned in the contract. 6 Furnishings fo on e. v ee ed th pply of ishin s that we have n " aband dce az s'' round uilding"'� On another subject, I understand that some concern has been expressed about the salary schedule in the preliminary budget. I hope you will give very careful consideration to making any changes in this matrix, particularly as it pertains to our professional staff. I have not been involved in the salary survey or study Don used to set our schedules but my instructions were to stay below the State average for similar positions and to stay even with comparable salaries in the Spokane area. I assume the schedule reflects this direction. Also, as you may recall, I recently committed to hiring several new City employees based on the preliminary salary schedule. This includes Planners, Engineers and Building Services staff. It would certainly be very awkward and personally embarrassing if Council were to renege on my commitments. Granted, there is a surplus of clerical people available that under current conditions that we could probably recruit at lower salaries. (Which I do not recommend). However, this is not true for talented professionals in Planning, engineering etc occupations. While there are applicants, the best ones are working and there is still considerable competition for their services. I am committed to building a small but extra competent and dedicated staff. If we intend to rely on quality rather than quantity then it is important that we not be at the bottom of the salary scale. Also, since we are not dealing with unions to represent our employees interests it is incumbent that we (Council & Manager) be very fair in our relationship with staff. Loyalty will earn loyalty in return. If you have any questions regarding the budget please call me or Bob, preferably Bob. By the way, Thanks Steve, your question regarding the $296,000 for probation has eliminated that amount from the General Fund budget!! . We don't know where the Incorporation study got that figure. .S rz Aff -aC- 4, 7 d 1A f M 0 F1.!i' Pr-1 ti Memorandum Date: March 26, 2003 To: Stan McNutt, Deputy City Manager Cc: Lee Walton, City Manager From: Don Morrison, Interim Human Resources Manager RE: Salary Plan I want to refresh you, Lee and the Council on bow we developed the salary plan that is included in the preliminary budget, and offer a few observations and recommendations. 1. Two salary surveys were conducted. One included a mix of east and west side cities and counties, e.g. contract cities, cities the same population as Spokane Valley, and east side cities and counties. The other survey included only larger ceatral/eastem WA cities and counties. The data was from 2002, so it had to be adjusted for 2003 (by 2% which was the average municipal COLA adjustment for 2003). I also kept in mind that the counties have a shorter work week (35.0 -37.5 hours as opposed to 40) so.the comparable county rates were understated. I took this into account when I assigned the grades. As would be expected, the east side salaries were generally lower than the west side salaries, but not across the board, and not always by enough to affect a grade difference (see attached salary survey data summary sheet). 2. I had comparable salary data for most but not all City positions that we have established. I set the salary rate for these other positions based upon how they stack up generally against other positions in terms of comparable worth. 3. I also looked at the positions in terms of internal equity, i.e. how municipal positions are generally related to each other in terms of salary grade, and in terms of how valuable or important a given position may be to the City of Spokane Valley. 4. I developed the City's salary range ( minim um and maximum rate of pay) by looking at the average spread of the salary range from the salary surveys. It is a generally accepted compensation practice to use the maximum rate of pay from the salary survey to form the maximum rate of pay for your position. The maximum rate is generally accepted as the "journeyman" rate of pay, that is, the fair market value of a position for an experienced, fully trained employee. Then the average spread rate from the survey is used to determine the minimum rate of pay. In other words, if the maximum rate of pay established for a position is $3,000 per month, and the average range difference is .77, then the minimum rate of pay would be set at $2,310 ($3,000 X.77 = $2 This is how the minim and maximum rates were established. 5. I took the department head salary ranges which had been established by Council pursuant to Prothman's survey data and set those at the top of the grade schedule (Note however that compensation practitioners always put several grades above the top and below the bottom of your positions to give future growth on either the low or high end even though there may not be any current positions in those grades). Those grades are shown on the pay plan, but not in the budget because only the grades of current positions were included in the budget. 6. The salary grades were established using a standard 10% between grades (the norm in the public sector is 8% 15 %), such that the next lower grade number is 90% of the pay rate of the next higher grade and so on down the line. I then took the adjusted pay rates from the salary survey and plugged them into the closest pay grade that fit the survey data_ I would like to make a few observations about the salary schedule: The proposed salary schedule is competitive but the City will NOT lead the eastern WA municipal market for salaries. The proposed schedule is about average for our market. Our initial hires have born this out. Several of our first hires were made at the middle or higher end of the proposed salary range because of the experience of the people hired and the previous pay rates of those we hired. • Several employees who hope to transition from interim to regular employment feel the proposed rates are too LOW. • If there is any area where the pay rate is too high, it is probably at the department head level, and possibly the lower clerical levels. The proposed salary plan is internally equitable and externally competitive. Any adjustments to the proposed salary plan should be made ONLY after another thorough review of salary data and/or a separate comparable worth analysis. I would strongly urge the Council not to tinker with the pay plan unless they feel confident they know what they are doing, and not to otherwise amend the proposed pay plan unless or until they have conducted a separate professional compensation study that would support any proposed changes. The Council also needs to decide which pay plan to use, the traditional 6 step plan, or the combination step and performance based plan (see attached). The maximum rates of pay are the same in each plan. However, the minimum rates vary a little because of the difference is schedule length. Attachments: • Salary Survey Comparable and Proposed Grades 2 • Centr -dnast side city-county salary survey summary sheet • Mixed WA city- county salary survey summary sheet • Proposed Classification/Grade Matrix • Salary Plan Alternative 1 • Salary Plan Alternative 2 • 2002 Salary Schedule Survey 3/26/20031 CITY OF SPOKANE VALLEY Salary Survey Comparable and Proposed Grades SALARY SURVEY POSITION TITLE Mixed WA East WA Proposed Notes Deputy City Manager 21 Community Development Director 21 Finance Director 21 Public Works Director 21 Parks and Recreation Director 20 18 19 City Engineer NA NA 19 Planning Manager NA NA 18 Building Official 18 Senior Engineer 18 17 18 City Clerk 17 15 16 Senior Planner NA NA 16 Accounting Manager 16 15 16 Associate Engineer 16 16 16 Public Works Maintenance Supt. 17 16 15 IT Specialist 14 14 15 Associate Planner 15 14 15 Recreation Coordinator 15 15 15 Assistant Engineer NA NA 15 Administrative Analyst NA NA 14 Accountant/Budget Analyst NA 15 14 Assistant Planner NA NA 14 Building Inspector II NA NA 14 Plans Examiner 16 14 14 GIS Technician NA NA 14 Engineering Technician 14 14 14 Deputy City Clerk NA 13 13 Code Enforcement Officer NA NA 13 Building Inspector 1 14 13 13 Planning Technician NA NA 13 Administrative Assistant 12 12 12 Permit Specialist 13 12 12 Accounting Technician 12 . 12 12 Maintenance Worker II 12 12 12 Office Assistant II 11 11 11 Maintenance Worker I NA NA 11 Office Assistant 1 10 10 10 ` Previously set by Council in consultation with Prothman Company NA = No Available data. Grade based on comparable worth considerations With City Engineer, could be 17 No Water -Sewer Utility Comprehensive Duties Prepared by Don Morrison Based upon AWC and Prothman Salary Survey Data 3/26/20031 CITY OF SPOKANE VALLEY 2003 Potential Salary Ranges and Grades Based on Mixed WA City and County Comparable Survey Data 8 r0o r r.- w ob �'° ° � � - �' 4s `�'Y'KC'�•� c � -r s,� • •- 11 E C lx� 1 1 • • • n_�v"' 1 City Clerk 1 � ��"''� $ -S"' 1 f 5 4 M1 I S '?.�'y.�' T Cf IR�L� O ..�� Planning Man �"•iCJ ��an & '4E.�u"`�F'� OlT D� fi��. n'x' s _ - * `q -yq� s.-s_x 5r� ..°ds�. Ass ociate •1 0 r .�, �,�y:�•- ;1 �Buil O fficial 3'�vk� � �` � ",�•• ^'� ev �n� - .�.""�`�'s�YkF` �- .�`if3 � e. 6 I B �,�X�: F - �4'Sy� •} <a s.. ..F'Y`_ - „'v�i� Building Inspector 1 ..v- �Ur�' $3,289 ��+fis".�` $4,269 *irw �i a,. ,yt'•- 077 .:�_? ....,"K $3,355_ ' ���b' $4,354 �. j Plans Examiner $3,820 $4,726 081 $3,896 s4,8 � • ••• $8 0 .•. $8 Acc ounting Technician $2 $3 0 $2 Direct Leisure Services • 0 $5 1 1 •- a 0a 6 Recreati 1•: $4 0 $3 $4 VI:' ° - O PI R , _ WH OM i 1 I C L a` .�ICi6 :TYtb Y Seni • • • 1 • 1• ev ibf• sm E- Tti"si'3efY8^'. . .s Maintenance Worker 11 ,iJa��t.,s $2,872 :• 1 2 002 Rates 0 2003 [. - NCP = No Comparable Position in Survey Data = Prothman Salary Survey data City of Spokane Valley Classification Matrix GRADE ADMINISTRATION FINANCE LEISURE SERVICES COMMUNITY PUBLIC WORKS DEVELOPMENT 1 2 3 4 5 6 7 8 9 10 Office Assistant I 11 Office Assistant II 12 Administrative Asst. Accounting Technician Administrative Asst. Administrative Asst. Maintenance Worker I Maintenance Worker II Permit Specialist Administrative Asst. 13, Deputy City Clerk Building Inspector I Planning Technician Code Enforcement Officer 14 Administrative Analyst Accountant/Budget Assistant Planner Engineering Technician Analyst Building Inspector II Plans Examiner 15 IT Specialist Recreation Coordinator Associate Planner Maintenance Supt. 16 City Clerk Accounting Manager Senior Planner Assistant Engineer Associate Engineer 17 18 Planning Manager Senior Engineer Building Official 19 Parks & Rec. Director City Engineer .20 21 1 Deputy aeputy City Manager Finance Director Community Development Dir. Public Works Director 22 23 2002 SALARY SCHEDULE SURVEY AGENCY Stevens County Whitman County Spokane County Spokane Pullman Pasco Bremerton Bellingham Kennewick Bellevue Richland Federal Way Burien Shoreline University Place Lakwood Covington Maple Valley Kenmore Sammamish Liberty Lake POPULATION 40066 41300 418000 195700 33900 33010 37260 68860 55780 111500 39350 83890 31830 53150 30190 58190 13840 14590 18790 34650 3265 AGENCY TYPE Full Service Full Service Full Service Full Service Full Service Full Service Full Service Full Service Full Service Full Service Full Service Contract Contract Contract Contract Contract Contract Contract Contract Contract Contract INC. #FT EMPS . #PT EMPS 1863 276 69 1871 230 21 1879 1950 67 1881 2088 33 1888 154 21 1891 202 14 1901 338 2 1903 744 181 1904 935 16 1953 1141 66 1958 468 8 1990 276 19 1993 41 7 1995 112 9 1995 55 6 1996 81 7 1997 19 0 1997 21 1 1998 16 2 1999 48 2 2002 10 0 TYPE OF SALARY SCHEDULE Formal Range 7 steps over 13 years_ Formal Range 14 steps over 18 years Formal Range 5 steps over 4 years Formal Range 6 steps over 5 years Formal Range 5 steps over 4 years_ Formal Range, 11 steps over 1 years'. Formal Range 7 steps over 6 years. - Formal Range 7 steps over 6 years Formal Range 6 steps over 5 years Combination longevity and merit Merit Only Combo.merit & longevity - 5 steps over 4 years Formal Range 6 steps over 5 years Combo merit & longevity - 6 steps over 5 years Combo merit & longevity - 7 steps over 6 years Merit only 0 steps 4 -8 years Combo merit & longevity - 7 steps ;over 5.5 years Combination longevity and merit Merit only Formal Range 5 steps over 4 years Formal Range 8 steps over 8 years: Source: 2002 AWC Salary Survey MEMO CITY OF SPOKANE VALLEY 11707 Sprague Ave, Spokane Valley WA 99206 Tel: (509) 921 -1000, Fax (509) 921 -1008 e-mail [walton@spokmevalley.org TO: Council FR: Lee Walton Subject: Newsletter for April 1 Congratulations you did it! We are not exactly a well oiled machine yet but I think everything that legally had to be done is done. There are a number of items that are hanging over but nothing that I am aware of that should cause any real problem. We expect to clean these up over the next couple of meetings. Then of course, there will be the inevitable "tune -up" amendments to various ordinances. Don't be concerned because this is a natural product of the "start up" process. Sprague & Pines I don't know if anybody really cares but the storm water drain at the Pines /Sprague is reported to have been repaired in time for Spring. However, Dick tells me that the repair is only a partial solution and that an additional catch basin will probably be required. Planning Commission Applications closed on the 21 but I have not received nominees from all. If I don't hear soon I will use the ones I do have to make a list of finalists. So far nine names have been designated for interview from the 30 applicants. WCIA Training — Attached is a schedule of current training classes. However all of these classes seem to deal with union type problems which I don't anticipate having to deal with for some period of time. But if any of you are really interested let me know. Medical Plan As you know we now have three classes of employees. First are the old Geezers who are temporary and are not interested or involved with City benefits. Second are employees recruited by Prothman with the intention that they will become permanent and transfer to the City payroll on July 1. At that time these employees would also become eligible for our medical benefit program. Third are employees that we have or will recruit in house or that Greg has released from his contract. These good folks good on our payroll immediately along with the approved benefit program for medical, dental etc. The problem is with the second group, most of whom have families, because they face April, May and June without medical insurance. The Washington Assoc of City's, who are providing the medical program, tell me that they would accept employees from the second group for the insurance benefit(even though they are not receiving a salary from directly from the City) providing that we intend to keep them as permanent after July 1. The monthly cost of the benefit package is about $750 for a family, less for singles. The question is whether the City would be willing to pick up part or all of this cost for the April -June period for group two as you are already doing for group three? Someone who thinks logically is a nice contrast to the real world Mirabeau Bond Matter Attached is a letter from Roy Koegen outlining some of the documents required for the proposed Bond issue. Also, a notice from Jared Black noting that all the Eagle Beagles will be assembling all day on Monday to begin reviewing and editing the documents. If any of you want to be involved in this process, please feel free to do so. However, only if you enjoy watching grass grow would you enjoy this process. I also have these draft documents on my hard drive and will download if interested. Personally, I intend to wait until they have a semi -final set of paper before I start reading. Also, Peter Witherspoon will be doing his thing with them. Code Enforcement It is becoming clear that the not only will the County be dumping a big load of incomplete land use applications on the City (29) but also a truckload of pending zoning violations as well. I understand that this might involve as many as 270 files of enforcement actions that are being left to us for resolution. I suspect this volume may simply be a backlog that was allowed to develop because they slowed enforcement actions after the incorporation vote. However, it's also possible that this could actually reflect a normal volume of complaints. I am told that the County had four Enforcement Officers, two of whom were assigned to the Valley. In any case we clearly need at least one Code Enforcement Officer very soon and possibly a second if that case load is real. I am giving reluctant but serious consideration to using one of the County Code officers since they are familiar with the issues pending. One thing for sure is that these open enforcement files will our keep our Deputy Attorney very busy over the next few months. If the load proves to much for the Deputy to handle, I will propose bringing in a part time Rule 9 Intern to pick up the slack and eliminate the backlog. Based on our conversation last night, 1 will interview the three candidates who have indicated an interest and any others that I can dig up early next week I do want to get some legal talent on board ASAP to deal with land use issues code vilations. Methadone Treatment Attached is mail from AWC regarding legislation dealing with the placement of treatment facilities. If this is of concern to Council I will respond accordingly. If at rrst you don't succeed then skydiving is not for you! Bad Guy supervision - Attached is a letter from Department of Correction offering to brief Council on procedures used to supervise felony probationers in this area. This is an interesting topic but can be depressing or even a bit scary. Let me know if you would like us to arrange this presentation. E- Meetings- As we get close to the magic date of March 31, I suggest the Council needs to become increasingly sensitive to the nuances of the Open Meetings act as it relates to use of e-mail. Thrice in my experience, I have had members of "my Council" get into 2 some hot water on this issue. Once a fellow Member blew the whistle on her fellow Members, one was by a newspaper reporter, while the third was an "activist" citizen with an attitude. Stan will of course give you the real drill at the April drill but am attaching a recent memo from MRSC talking about e-mail communications among Council Members. Engineering Backup You should know that I am signing a services agreement with a local Engineering Firm (Welch, Comer & Associates) to provide backup in case our inside engineering staff gets overloaded. This is in lieu of adding permanent personnel to address a yet unknown problem. Likewise, I will add temporary Planning and Building staff only as necessary until we have a good fix on our real need. Then we may add a position or two but continue to use contract or temps to handle overload. I would remind you that these service contract or temp employees should not have a significant impact on the budget since their extra cost would be offset by fees. ATTACHEMENTS a. Letter Fr: Dick W Re: appointments to Solid Waste Board b. Memo Fr Bill H Re: Weekly report c. Letter To: D Chase Re: Softball d. Mail Fr: L Durant Re: Nuisance e. Schedule of Contracts f. Letter Fr: WSRB Re: Fire rating g. WCIA Re: Training schedule h. Memo Fr Bob E Re: One Stop Permitting i. Memo Fr: Bob E Re: Inspections j. Letter Fr: J Black Re: Bond Documents k. Letter Fr: C Steele Re: Felony Probation 1. MRSC Memo Re: e- meetings Mirabeau Center Place (Monday morning) I'm sure you are all aware of the trouble in River City regarding SPUD'S search for new Bond Counsel. I was told by Kevin Towhig on Friday that a request would be fothcomming requesting that SV waive any claim of conflict if SPFD also engages Preston/Gates for this service. He said this engagement would involve an attorney out of the Seattle office of Preston thus in his opinion should not constitute a conflict. Obviously, time is becoming a more critical factor so if I get a written proposal /request by tomorrow afternoon I propose to add it to the Tuesday agenda. P.S. So far this AM it has been very quiet in the back room. Dick Theil will be meeting with County tomorrow afternoon to review and pick up "development projects in progress" files. After that we should have a better handle on staffing needs required to process these developments. We may well use Welch/Comer to handle these until we have all staff n hand. City of Spokane Valley March 19, 2003 Mr. Damon MK Taam System Contract Manager Spokane Regional Solid Waste System 808 West Spokane Falls Blvd. Spokane, WA 99201 -3333 Re: Agreement for City Participation in Regional System Dear Damon: As you heard at last night's Council study session, our Council would like two voting positions on the Liaison Board based on the size of the City. Perhaps one of the County seats could be available. We would like this issue brought to the Liaison Board on April 7. We will then need a revised contract for Council action on April 15 or 22. We certainly intend to be active participants in the solid waste system. Please call me if you have any questions. Best regards, CITY OF Richard E. Warren, P.E. Interim Director of Public Works kb copy: City.Manageri 11707 E. Sprague • Suite 106 • Spokane Valley, Wa. • 99206 • (509) 921 -1000 • Fax (509) 921 -1008 PARKS & RECREATION WEEKLY REPORT 3/20/03 Bill Hutsinpiller: • Met with Doug Chase to review Maribeau Meadows and Valley Mission Pool plans. • Attended pre -bid meeting with contractors on Maribeau Meadows. We had an exceptional turnout of approximately 30 contractors interested in bidding this project. • Met with Doug Chase to discuss expediting the agreement between the City and the County as time is growing short. • Received agreement from County on transfer of parks to the city and maintenance of same. • Materials are being finalized for summer recreation program promotion. Equipment for handling registration activities should be here soon. • Met with East Valley School District Superintendent regarding any interest they may have in a year round aquatic center complex. At this time the school district indicated it is not in a position to participate in such a program. • I have a meeting with the Community College to discuss their involvement in the Center Place project. I hope to get a letter of intent regarding use of this facility. • Next Monday I will pick up title reports on parks being transferred to the City. I will give Stan Swartz a complete copy of this material as well as information I obtain from DOE regarding water rights. City of Spokane Valley March 25, 2003 Doug Chase, Director of Parks, Recreation and Golf Course Spokane County 404 North Havana Spokane, Washington 99202 -4663 Re: Your letter of March 19, 2003 Dear Doug: The City of Spokane Valley approves your use of those facilities describe in your letter of March 19, 2003 for Adult Softball activities from April 25 to July 20 with games beginning at 6:00 pm on week day evenings and occasionally 1:00 pm on weekends (holidays excluded). In addition, the fall program will begin August 24 (Sundays only) and end October 19 It is our understanding you will pay all costs associated with this activity and name the \A City of Spo kane Valley as a co- sponso r We would appreciate a report on this activity,at the end of the season for our records. If there is anything else I can be of assistance with, please let me know. Sincerely, Bill Hutsinpiller, Interim Director Parks and Recreation Department City of Spokane Valley C_ C_:_ _ Lee Walton Shelley Goss 11707 E. Sprague • Suite 106 • Spokane Valley, Wa. • 99206 • (509) 921 -1000 • Fax (509) 921 -1008 Doug Chase, Director March 19, 2003 Bill Hutsinpiller, Interim Parks Director, City of Spokane Valley 11707 E. Sprague Suite 106 Spokane, WA 99206 Re: Request for use of ball fields at Browns, Terrace View, Valley Mission and Edgecliff City Parks for 2003 Adult Softball Program Dear Bill: Spokane County Parks has for many years administered an Adult Slowpitch Softball Program open to the public in the summer and fall. We utilize a variety of County and School softball fields and these include one field at each of Browns Park, Terrace View Park, Valley Mission Park and Edgecliff Park, all of which are within the boundaries of the new Valley City. Historically these fields receive additional maintenance to accommodate League play. Field preparation includes adding dirt and field conditioner as necessary, installing bases and pitching rubber, dragging and chalking the field prior to scheduled games. Also included are safety inspections and garbage removal. All costs associated with field prep shall be paid for out of the County's Softball Program budget, completely covered by team registration fees. Liability Insurance coverage is to be provided by Spokane County, as well. Our season operates from April 25 until July 20; games are scheduled weekday evenings beginning at 6:OOpm and occasionally after 1:OOpm on weekends (holidays excluded). Fields are still available for casual use by the general public beyond these hours. Fall Softball starts August 24 with games on Sundays only until October 19. We are currently accepting team registrations and anticipate again having about 160 teams for our summer league and 70 earl's for cur P league. I =BS imate'thaC'ahouf 60 °ro of players'oii' our teams actually reside in the City of Spokane Valley city limits. When registering, teams specify their preference to play on their local fields thus the vast majority of players scheduled to play in City Parks will reside within the City. We have numerous Divisions for various abilities and players range in age from 16 to 60 plus. With the City's approval, Spokane County Parks would like to continue to utilize these fields to offer recreational softball opportunities to citizens of Spokane Valley. Thank you very much for consideration of this request. Chase, Dir ctor me County qarks, Recreation and Golf C 404 No-r trHavana • Spokane, Washington 99202 -4663 • Telephone (509) 477 -4730 Fax: (509) 477 -2454 DEPARTMENT OF PARKS, RECREATION AND GOLF Page I of 2 Lee Walton From: Lee Walton [Iwalton @spokanevalley.org] Sent: Tuesday, March 25, 2003 2:49 PM �J To: 'Linda Durant' Subject: RE: Harassment from neighbors Frankly, I'm not sure what you have been expecting at this point. I would remind you that until April 1 when we finally become a city we have had no jurisdiction or authority to deal with your problem. I have asked our City Attorney to review your situation to see what kind of ordinance would be needed to resolve this kind of issue. He N has assured me that after he has completed his work attendant to getting this new City started he would investigate what is need to address your situation as well as the many other varieties of nuisances that the County didn't deal with. I certainly don't have a problem with your engaging an attorney to work the City Attorney and indeed that might speed up the process but I can assure you that putting all this together is going to take some time. - - - -- Original Message---- - From: Linda Durant [mailto:lfdurant @msn.com] Sent: Sunday, March 23, 2003 4:41 PM To: Lee Walton Subject: Harrassment from neighbors \ Dear Mr. Walton: You have heard from me many times and there will be many more I am sure. In addition to the motorcycle riding that takes place in the adjacent field, this is also a problem many times! The cars tend to be very noisy and REALLY cause a dust problem! Not to mention the previously mentioned fire hazard during dry conditions. You have had the Public Works Superintendent come to visit the property, and I appreciate that. However, I do not intend to be placated again this year. If other cities (including the very dysfunctional City of Spokane) can pass ordinances with teeth, I would expect the same from our new city on a sooner than later basis. (in spite of you directing the new city council in a memo to basically placate all sides of this kind of dispute.) Please be advised that I have a daughter living with me who is not only pregnant, but also very asthmatic and the dust is one of the causative factors. If there is nothing done about this problem, and she suffers from any serious problems, I do intend to seek the aid of an attorney and will bring to light the many times I have attempted to do something about this and have been ignored. Or worse yet, placated, placated, placated. I had hoped for better from the new politicians in our new city. Linda Durant 4624 N. Best Rd Spokane, WA 99216 Ifdurant @ms_n.com 3/25/2003 Service E-5i !o As of Today's Date March,20, 2003 , I L Enforcement/Sheriff Completed Jail Srvl — _ -e ices � _.__._ _ Competed Geiger Corrections _ --- - - -___ Completed Center Hearing Examiner I Completed Municipal Court/Pretrial Approved with modifications Services Jury Management l Approved with modifications 1 Prosecuting Attorney Approved with modifications i _ • Misdemeanors i • Civil Infractions • Animal Control /Zoning =Publ,cDefender I Approved with modifications i Road For April City has for review Maintenance /Operation & Traffic Control 4/1 study Maintenance Adoption 4/25 Road Engineering • Design • Engineering Services Completed • Project Maintenance I 3/25/2003 1:03 PM WIN Parks Department Study 4/1 4/22 adoption I j I Storm water Managementl� Not yet drafted 11 11 i Solid Waste Disposal ( City has for action 3 -25 -03 Sewage On hold Operation /Maintenance Sewer Planning and On hold Design - - - -- - - - - - -- -- - -- -- - - -- -- - - - -- -- -i - -- --------- - -- - - - Animal Control Study April 15 E i Ado ption April ISD (GIS) April? i i Probation Completed I J 3/25/2003 1:03 PM S e NGT ON SURVEYING ATING BU REAU 200 1 st Avenue West tel 206.217.WSRB Suite 500 tax 206.217.WFAX Seattle, WA 98119 web www.wsrb.com Underwriting Information, Filings, L Property Loss Costs March 14, 2003 Honorable Mike DeVleming Mayor, City of Spokane Valley 11707 East Sprague Avenue, Spokane Valley, Washington 99206 Dear Mayor DeVleming: :IV�I MAR S City of Spokane Valley The Washington Surveying and Rating Bureau (WSRB) would like to introduce the Community Update Program (CUP). CUP will provide communities the opportunity to communicate the current status of its fire suppression capabilities every three years. Where no substantive changes occur, it will allow the community's public protection grading to be validated more frequently. Communities, fire chiefs, and the insurance buying public will benefit by having public protection gradings which reflect the current status of the fire suppression capabilities. The public protection information that the WSRB receives from communities determines the information that the WSRB provides to insurance companies. In order to ensure that your community is receiving the maximum credit for your fire suppression capabilities, 10 essential items need to be submitted to the WSRB every 3 years. The WSRB has developed classifications for over.700 communities in Washington ranging from Seattle (563,374) to Krupp (60). Monitoring the changes and validating the current gradings for these communities can best be accomplished by visiting more frequently and only regrading those communities that may change. Two licensed Fire Protection Engineers with over 30 years combined experience will review the submitted information. If the public protection classification appears to be unchanged, then a letter validating the current grade will be mailed to the community. If an improvement or retrograde seems imminent, then the community will be scheduled for a complete regrade. A provisional grade will be given to the community in the interim. CUP will allow the WSRB to more efficiently identify those communities that need further evaluation. Participation in CUP is not compulsory. But, as stated above, it is beneficial to the community because it assures that insurance companies and other interested parties are utilizing the most current and accurate information. Furthermore, participation in CUP reduces the need for a complete regrade for most communities since the 10 essential items update our existing information. We have previously requested fire department information from Spokane County FPD No. 1. The 10 essential items are as follows: 1. A map of the community showing current boundaries and exact fire station locations. T Serving the Property and Casualty Insurance Industry Since 1911 M ak� cn. DIIC Jeff Zechlin, PE 1 m Senior Public Protection Engineer jeff.zechlin @wsrb.com (206) 273 -7158 :IV�I MAR S City of Spokane Valley The Washington Surveying and Rating Bureau (WSRB) would like to introduce the Community Update Program (CUP). CUP will provide communities the opportunity to communicate the current status of its fire suppression capabilities every three years. Where no substantive changes occur, it will allow the community's public protection grading to be validated more frequently. Communities, fire chiefs, and the insurance buying public will benefit by having public protection gradings which reflect the current status of the fire suppression capabilities. The public protection information that the WSRB receives from communities determines the information that the WSRB provides to insurance companies. In order to ensure that your community is receiving the maximum credit for your fire suppression capabilities, 10 essential items need to be submitted to the WSRB every 3 years. The WSRB has developed classifications for over.700 communities in Washington ranging from Seattle (563,374) to Krupp (60). Monitoring the changes and validating the current gradings for these communities can best be accomplished by visiting more frequently and only regrading those communities that may change. Two licensed Fire Protection Engineers with over 30 years combined experience will review the submitted information. If the public protection classification appears to be unchanged, then a letter validating the current grade will be mailed to the community. If an improvement or retrograde seems imminent, then the community will be scheduled for a complete regrade. A provisional grade will be given to the community in the interim. CUP will allow the WSRB to more efficiently identify those communities that need further evaluation. Participation in CUP is not compulsory. But, as stated above, it is beneficial to the community because it assures that insurance companies and other interested parties are utilizing the most current and accurate information. Furthermore, participation in CUP reduces the need for a complete regrade for most communities since the 10 essential items update our existing information. We have previously requested fire department information from Spokane County FPD No. 1. The 10 essential items are as follows: 1. A map of the community showing current boundaries and exact fire station locations. T Serving the Property and Casualty Insurance Industry Since 1911 2 One copy of maps for all water systems indicating fire hydrants, main sizes, valves, pressure zone boundaries and supply facilities. 3. A copy of the most recent comprehensive water plan for each water system. 4. Copies of all flow tests conducted since xxxx. 5. A list of fire department apparatus, including type, pumping and tank capacity, age, make and station assignment. 6. A summary sheet showing the response to structural alarms in the last year differentiating between paid and volunteer. 7. A department roster showing rank and station assignment. 8. Descriptions of the training and inspection programs. 9. A list of all fire stations, including station number and address 10. A copy of the most recent fire department annual report. The majority of these items should be readily available to most communities. Those items that do not apply can be ignored. For example, if a community does not have a water system then the requested water information need not be provided. CUP will not necessarily serve in lieu of an on -site inspection. In fact, an on -site visit in conjunction with the submitted 10 essential items should prove to be the most effective method in expediting public protection gradings. The success of CUP is totally dependent upon the response that we receive from communities. The compilation of the 10 essential items may seem burdensome at first but will save the community a great deal of time in the long run. The information required for a complete regrade is far more extensive. CUP will prove to be an efficient method in determining public protection classifications for communities in the State of Washington. It will allow the WSRB to evaluate communities more frequently and ensure that the information we provide to insurance companies is current and accurate. CUP is a winning addition that serves both communities and their insurance carriers. Please respond within 60 days. Sincerely, d Jeff Zechlin, P.E. Senior Engineer Public Protection JZ /jZ f�L_ All topics listed below meet COMPAC FIRST MANDATORY T RAINING LABOR RELATION SERIES LNS S OLIND EMPLOYMENT SOLUTIONS LLC S INTRODUCTION TO LABOR RELAT• April 8 Richland City Shops • May 20 Vancouver NW Regi inin • June 3 Marysville Library SUCCESSFUL MANAGEMENT OF LABOR RELATIONS • April 9 Richland City Shops • May 21 Vancouver NW Regional Training Center • June 10 Marysville Library MANAGING THE PERFORMANCE AND CONDUCT OF EMPLOYEES • March 27 Issaquah Tibbetts Creek • April 7 Walla Walla Regional Airport Terminal Building • April 22 Richland City Shops • May 1 Port Townsend Pope Marine Building • May 28 Vancouver CRESA Facility • June 5 Ocean Shores Convention Center • June 12 Covington City Hall Council Chambers • June 17 Marysville Library AVOIDING DISCRIMINATORY BEHAVIOR & RESPONDING TO STAFF COMPLAINTS • April 2 Issaquah Tibbetts Creek Manor • April 23 Richland City Shops • May 2 Port Angeles City Hall —Vern Verton Conference Room • May 6 Longview Cowlitz County PUD • May 29 Vancouver CRESA Facility • June 19 Covington City Hall Council Chambers • June 24 Marysville Library SUPERVISOR SERIES LITTLER MENDELSON PC A SUPERVISOR'S ESSENTIAL GUIDE FOR PREVENTING EMPLOYMENT LIABILITY • April 3 LaConner Maple Hall • April 4 Lacey Community Center For registration information contact Lorie Cochran at 425 -277 -7237 or loriec(abwciapool.org CITY OF SPOKANE VALLEY Memorandum Date: March 21, 2003 To: Lee Walton, Interim City Manager From: Bob Ely, Interim Building Official Re: One -Stop Permitting Our "One Stop" permitting center has some holes in it, as I figured from the beginning. I did not, however, feel that we would get the rejections that we proposed. We met with the Health District here and found they would not put someone here from their department, nor would they entertain the idea of taking applications here and forwarding money to their office. Dick, Dick, and I met with the Sewer District yesterday. They too would only accept our customers coming to their office downtown. Department of L &I (Electrical) said they would not allow us to issue electrical permits and send them the money and blamed their auditor, who wants to keep closer track on their monies. They said they would consider having an inspector work out of here, however they tried it before and it did not work well. Water availability is being handled by us from the standpoint we forward the application to the Fire Department, who forwards it to the Water District for their approval and any fees involved. We are going to work on hiring our own electrical inspector, but it will go a little slow right now due to other assignments and crew training. We also need some further information on the legal requirements for an inspector, a fee schedule from L &I, and some wage information. Our staff will make our almost one -stop center operation as smooth as possible. kb GG 'J Uo H 1 CITY OF SPOKANE VALLEY Memorandum Date: March 21, 2003 To: Lee Walton, Interim City Manager From: Bob Ely, Interim Building Officia Re: Inspectors Mark Richards, Government Affairs Director of the Spokane Home Builders Association, called to assure me that their organization has a lot of confidence in the way we are handling our operation. They did have some concerns about the number of inspectors but feel confident we will handle everything OK. When the newspaper called, he told them just that. He is now anxious to read the paper this weekend to see what he said. And rumors are with us forever. kb p�r Page 1 of 2 Lee Walton From: Jared Black (Jared Black @lukins.comj Sent: Wednesday, March 26, 2003 5:01 PM To: NGM @HTEH.COM; QUA @HTEH.COM; skeatts @lehman.com; Paul Davis; Ted Stiles; stephen.taylor @mail.house.gov; alandashen @msn.com; dgoe @orrick.com; mschrader @orrick.com; scross @painehamblen.com; GSundberg @pjc.com; jbaker @snwsc.com; jrose @snwsc.com; kjt @spokanearena.com; sleatha @spokanearena.com; jlynch @spokanecity.org; jpowers @spokanecity.org; J Rich man @spokanecity.org; mconnelly @spokanecity.org; JEmacio @spokanecounty.org; KMcCaslin @spokanecounty.org; MFarnell @spokanecounty.org; gschimmels @spokanevalley.org; Iwalton @spokanevalley.org; mdevleming @spokanevalley.org; Bill @telect.com; sms @wkdtlaw.com, pwitherspoon @workwith.com Subject: Spokane Regional Projects Plan of Finance Status Update. Dear leadership and staff of the regional projects working group- This e -mail will confirm that Friday morning's 7:00 a.m. leadership meeting has been cancelled. Four initial draft transaction agreements have been distributed today to project staff by Lukins & Annis, at the request of Spokane County. We have recently learned that the first available date for all legal counsel to conduct a review session of these proposed agreements will be this coming Monday, and not tomorrow afternoon, as was first anticipated at last Friday's leadership meeting. Project staff should know that we will be pleased to host an all day drafting session (primarily for legal staff) at our offices in Spokane beginning at 10:00 a.m. on Monday the 31st to discuss the intial draft agreements and the scope and content of the anticipated required legal opinions. In the interest of saving additional transaction expense, we understand that the entire leadership group has decided to cancel this Friday's morning meeting. We would therefore propose that the next leadership meeting be tentatively scheduled for Wednesday April 2nd at 7:00 a.m. All best regards, Jared B. Black Lukins & Annis, P.S. 717 West Sprague Ave., Suite 1600 Spokane, WA 99201 -0466 office: 509.455.9555 direct: 509.242.2260 cell: 509.998.9718 fax: 509.363.5210 e -mail: j aredblac k_ lukins.com This message has been scanned for viruses and dangerous content by Lukins & Annis, P.S. I 3/27/2003 6r� *, 0\ RECEIVE svHt iefr �pY PEAR 2 7 2003 STATE OF WASHINGTON DEPARTMENT OF CORRECTIORty Of Spokane Valley OFFICE OF CORRECTIONAL OPERATIONS COMMUNITY JUSTICE CENTER 715 East Sprague, Suite 107 -.Spokane. Washington 99202 • (509) 363 -2720 FAX (509) 456 -2901 March 27, 2003 To Whom It May Concern: Washington State Department of Corrections plays a vital role in neighborhood safety. We are the organization that is responsible for persons in our community who are under supervision after committing a felony level crime. The subject is not discussed in public. In fact, you only hear about offender reintegration when a high -risk sex offender is released into your neighborhood. We respectfully request an opportunity to come and discuss the operations of the . Department of Corrections, offender reintegration and how our community members can participate in public safety. We have a 10- minute presentation followed by a 10 -20 minute discussion with your members. We have trained volunteers who will come to your group along with Community Corrections Officers. We can adjust the presentation to meet your timeframe. Please call me at 329 -8012 at your earliest convenience to schedule a presentation. If you have any suggestions to make the presentation more beneficial for your members, please let me know. We look forward to meeting with you and developing a partnership to strengthen the work we do in our community. Thank you in advance for this opportunity to share information. Sincerely, C Cheryl Steele Community Mobilization Specialist 1717 W. Broadway . Spokane, WA 99201 (509) 329 -8012 "Working Together for SAFE Communities" raYCled µiper I` Budget Suggestions for 2003 'I. , E -Mail Meetings and Public Records by Paul Sullivan, MRSC Legal Consultant Ten years ago, few people had even heard about e-mail. Now everyone, it seems, knows about and uses e- mail to communicate with others. Regulations that previously applied only to slower,. more face -to -face forms of communication must now be analyzed to determine their applicability to e- mails. This article explores the problems e-mail may pose to open meeting and public record requirements. Meetings by E -mail 1. Is it possible to hold a meeting by e-mail? Yes. Under the open public meetings act, a "meeting" takes place when action occurs, and the term "action" is very broadly defined. Action occurs when business is transacted by a governing body, including when the body engages in discussions, considerations, reviews, evaluations, and the taking of final actions. Given e- mail's ability to link people together and allow them to share and respond to ideas almost instantaneously, it is possible for members of a governing body to join one another in a meeting, even though the members of the body are in different locations. These inadvertent meetings would not be in compliance with the open public meetings act. r.� Until recently there was:only conjecture whether a meeting could be held by e -mail; that speculation, however, has now been confirmed. In Wood J.-Battle Ground School District, 107 Wn. App. 550, 564, 27 P.3d 1208 (2001), the court of appeals held: [I]n light of the OPMA's [Open Public Meetings Act] broad definition of "meeting" and its broad purposeand considering the mandate to liberally construe this statute in favor of coverage; we.'conclude that the exchange of e -mails can constitute a "meeting." In doing so, we also; recognize the need for balance between the right of the public to have its business e conduct'ed in the open and the need for members, of governing bodies to obtain information and communicate in order to function effectively. Thus, we emphasize that the mere use or passive receipt of e-mail does not automatically constitute a "meeting." The OPMA is not violated.if less than a majority of the governing body meet. And the participants must collectively intend to meet to transact the governing body's official business. See 1971 Op. Any. Gen. No. 33, at 19 (social function can be a meeting if it is scheduled or designed to discuss official business); Roberts v. City of Palmdale, 5 Cal. 4th 363,853 P.2d 496, 503, 20 Cal. Rptr. 2d 330 (1993) (Brown Act applies to collective action, not the passive receipt of e-mail by members absent a concerted plan to engage in collective deliberation). Finally, the governing body members must communicate about issues that may or will come before the Board for a vote; in other words, the members must take "action" as the OPMA defines it.. (Footnotes and some authority omitted; emphasis supplied.) 2. Does this mean that an elected official cannot receive or share information by e-mail? No, but it does mean that officials may not use e-mail to "meet" and take action with other officials. Receiving or sending out information would not violate the open public meetings act, but replies and comments shared with a majority of the governing body, or decisions made and shared on -line as result of an e-mail 36 1 Suggestions for 2003 (e.g., "Yes, I can (or will) support .... ") would be a violation. Of course, if less than a quorum were involved in the e-mail discussion, there would be no violation. 3. May an unlawful meeting by e-mail be cured by making the meeting public? No. The problem with an inadvertent and therefore unlawful meeting, one that has been triggered by the exchange of a -mails by a majority of a governing body, is that it is inherently unlawful. It is not scheduled, written notice has not been given, and the public is excluded. There is no way the "unlawfulness" can be cured. (In any case, it is doubtful that an e-mail meeting, even one that has been publicly noted, could be held, as it would be difficult, if not impossible, for the public to be able to attend, listen, and observe as is allowed under the open public meetings act.) rii q 4. Is there a problem if a member of the public or a staff member a -mails information to all of the elected officials? No. Passive receipt of information is not a violation. However, if the information is then shared with the other officials, along with comments and conclusions of the official first receiving the information, there may be a violation. 5. Can the mayor and his or her staff make decisions by e-mail? Yes. The open public meetings act only affects meetings by governing bodies such as city and town councils and boards of county commissioners. Communications to or from a mayor, although the mayor is an elected official, are not constrained by the act. E -mails and Public Records The term "public record" for purposes of the Public Disclosure Act, chapter 42.17 RCW, is very broadly defined; it is any writing containing information relating to the conduct of government or the performance of any governmental or proprietary function prepared, owned, used, or retained by any ... local agency regardless of physical form or characteristics. RCW 42.17.020(36). This definition, along with the equally -broad definition of a "writing" (handwriting, typewriting, printing and every other means of recording any form of communication, including but not limited to letters, words, pictures, sounds, or symbols, and magnetic or paper tapes) supports the conclusion that most official e -mail is a public record, potentially subject to disclosure. 1. If an e-mail is a public record, does that mean a county or city needs to retain it for possible public review and copying? Yes. The public has the right to inspect and copy public records, unless inspection is prohibited or the records are otherwise exempt from inspection or copying. E -mails should not be "trashed" or deleted; they must be retained like any other public record. 2. How should a -mails be retained? Obviously, a -mails could be retained in each computer. However, since memory space may be scarce and computers are sometimes replaced, it is a good idea to transfer e -mails to a disk, or copy them to a central computer, or print out and retain the messages in paper form. 3. Does this mean a commissioner or a councilmember should retain a -mails from a home computer? Yes, if the a -mails relate to county or city business. The same rules that apply to letters sent from or received at home apply: if they contain information regarding the conduct of government, they are public records which should be retained and made available, upon request, for inspection and copying. Obviously, if the e -mail sent orreceived contains personal, non - governmental information, those portions 37 Budget Suggestions for 2003 i may be removed or redacted. Based upon the content of the e -mail, it is also possible that an exemption or prohibition against inspection and copying may exist. 4. What should an official do if he or she has a public record e-mail on a personal computer? While the official could probably entertain public record requests at his or her home or business, it is preferable to have the public records functions handled by county or city personnel who are more familiar with the public disclosure procedures. The necessary "transfer" could occur on a piecemeal basis, with each receipt of a governmental e-mail forwarded to the government offices or each e-mail initiated by the official "cc'ed" there. Alternatively, the official could regularly provide disk or paper copies of all e- mails to appropriate city or county officials for retention purposes. Persons with questions about the interplay between a -mails and public disclosure or open meetings laws are encouraged to discuss their questions with their city, town, or prosecuting attorney or with the legal consultants at Municipal Research. 38 MEMO CITY OF SPOKANE VALLEY 11707 Sprague Ave, Spokane Valley WA 99206 Tel: (509) 921 -1000, Fax (509) 921 -1008 e-mail lwalton@spokmevalley.org TO: Council FR: Lee Walton Subject: Newsletter for April 8 Engineering Services A question has been raised why we are not using Simpson Engineers to review development plans when our in -house staff is unable to handle the volume. First, the Simpson firm is engineer for a substantial portion of the private development taking place in SV. Obviously, we could not have them reviewing and approving their own work. Secondly, they would frequently be put in the position of reviewing plans submitted by their competitors who would of course complain bitterly if this were the case. The reason that Liberty Lake appropriately selected Welch/Comer is because they are not active in local development projects. LL is very satisfied with their work so after checking their background and competence this became the logical choice. Meanwhile, we do plan on using local firms to perform project engineering services for us as we gradually pull away from the County. Photos- In talking with Jayne Singleton I find that the Historical Society (or whatever they call themselves) has collected a large number of historical photographs of early days in SV. Fortunately they have been able to have these photo digitized so they can be easily be reproduced in larger sizes. If the Council concurs, I would propose to buy 15 to 20 of these (appropriately enlarged) to decorate our office and chamber walls. We could probably get them for a minimal cost but would suggest we pay a "commercial" price as a way to support their work. Plannin Commission Short Course- This event is now scheduled for Wednesday April 23` from 6:30 to 9:30 in the Council Chamber. The course will be put on by the State Department of Community Development and Economic Development and will feature that star of stage and screen Stan Schwartz. Council is invited but no roll will be taken. They are also inviting City of Spokane and County to send their newly appointed Planning Commissioners. (Interviews scheduled for April 9 starting at 9:30) Not one shred of evidence exists to support the notion tha life is serious. Sign Violations I agree with the attached memo from Kim regarding the "four boxes" of "united" sign violations that the County is dumping on us. We simply have too much on our plate at this point including serious nuisance violations, to worry too much about this just now. Besides this is an issue where I think it would be appropriate to work and coordinate with the Chamber before starting enforcement actions. In my experience it's much better if we can work with the business community because they also have an economic interest in improving the appearance of our commercial districts. Secretary of State Visit —Just a heads up that Sam Reed will be dropping in at 10:00 on Friday, April 11` . A little fraternization would not hurt if you have the time. Web Site maintenance- Terry and Kevin Lynch provided a considerable amount of free service and encouragement during our pre - incorporation period by responding to calls for help in keeping our "interim" network operating. Now that we have our new network up and running we no longer need that service or their e-mail program. However, in recognition of their interest in and service to the City we are going continue using them to maintain our present and future web site. Manager Interviews- I think I may have given you information before, but it seems particularly important that you review the attached technical analysis of Manager "types" prior to your Saturday interviews. If ignorance is bliss why aren't more people hapOV? Code Enforcement- We are now interviewing for our first Code Enforcement officer to start working off (with the new Deputy CA) the 260 plus Code violations files that has been dumped on us. We are also accumulating a few of our own. I am attaching an example of the kind of odd ball complaints we will be receiving. Some are almost laughable but for the persons involved they are serious issues. Obviously, some we can solve but some we can't. In either case there will be an unhappy citizen unless the Officer is very smooth and has the ability to make people understand why we are unable to solve or not solve the problem. Cat Patrol the Cat issue has turned out to be more complicated than I thought. 1) They argue that they currently do make a profit on cat licenses thus not selling them will reduce revenue and increase our subsidy.(I question the validity but am not in a position now to challenge this claim) 2) They have already mailed out renewal notices, 3) This will screw up their coming campaign to encourage owners to buy licenses since the literature and other campaign material presently includes both cats and dogs and 4) And finally, the department is has been and is currently imposing a $3 surcharge that goes into a special spay /neutering account. These monies are distributed back to owners in the form of "coupons" that offer significant discounts ($27 to $45) with several local veterinarians for neutering and spaying which would not then be available to Valley residents. OK, I ive up! Now is apparently not the time to eliminate the cat license portion of the program. I have asked Stan S to prepare an amendment for Council consideration ASAP. Incidentally, I am preparing a letter outlining the goals we expect the Department to accomplish prior to any extension of the contract. Celebration Glasses It appears that we have about 120 glasses left over from the Gala Ball. It has been suggested we sell the remainder for $3 a pop. Let me know if this is an acceptable solution for disposal of the surplus. Complaint Am enclosing a letter regarding a citizen complaint just in case he decides to make contact with Council members. I am very satisfied there is no merit to the matter. Chamber of C- I note in their last newsletter that the Chamber Board has approved a letter to the Mayor requesting that County Road funds received by the City be used for transportation purposes. I have written a note to Eldonna noting that State Law already imposes this restriction but also allow a temporary loan to the General Fund. Like most new cities we will borrow from the Road fund for start up expenses but will pay it back as the law requires. Recruiting Attached is a memo to "Dicks" relating to their effort to recruit a "star" Engineering Tech which I include only to illustrate the dilemma we frequently find ourselves in. Our (my) policy is that it's better to pay a bit more for the best quality (quality over quantity) but there is a practical limit. I am willing to stretch the salary schedule only if I can convince myself that doing so represents a clear gain. In this case the possible trade off is that his skills with GIS etc might make it unnecessary to contract with the County for those services. ATTACHMENTS: a. Letter To: D Jackman Re: Disposition of University HS b. Memo Fr: Kim L Re: Sign Code enforcement c. Letter Fr: K Watts Re: Comcast franchise d. Memo To: B Holecek Re: Complaint e. .Building Services schedule f. Planning Comm applicants (revised) g. Letter Fr: Mark Primmer Re: nuisance complaint h. Memo To: Dick W Re: Engineering Tech City of Spokane Valley April 2, 2003 Dave Jackman Facilities Coordinator Central Valley School District #356 E. 19307 Cataldo Greenacres, Washington 99016 Dear Dave: Thank you for meeting with us the other day to discussion the future disposition of University High School. As I mentioned at our meeting, the City of Spokane Valley is very interested in the possibility of acquiring this site for future use as a community center complex. It is our hope we can develop a dialog on this subject that will address the City of Spokane Valley as well as the school district needs now and future. In order to begin this process we ask that you determine the school districts position on this subject and provide us with appropriate direction that will provide a platform for discussion if the School District agrees. We recognize the school districts current use of this facility may go on for some time. Our immediate needs revolve around the 800 wing which houses the vocational facilities which I understand are not currently being used. We would like to consider this facility as a site for housing our park maintenance operations. If this works out we would pursue acquisition of the remainder of the site as same becomes available. These are just thoughts at this time that need to be discussed in detail if the school district agrees. Thank you, again for your time and consideration. Sincerely 4-!l f Bill Hutsinpiller, Interim Director of Parks and Recreation City of Spokane Valley cc: Lee Walton, Interim City Manager 11707 E. Sprague • Suite 106 • Spokane Valley, Wa. • 99206 • (509) 921 -1000 • Fax (509) 921 -1008 0 To: Lee Walton CC: Jim Harris From: Kim Lyonnais Date: 4/2/2003 Re: Code Enforcement Kim 9 Lee, Per?our conversation about what k nd of a code enforcement load the County is "dumping" on us I r would like to clear up one item. The County has four boxes of sign violations or non - conforming conditions that have not been given notice of a possible violation. Early last year the County took it upon themselves to canvass the now new city and log in what they considered sign violations. They did no {purs'ue conformance. Now we have to decide what we should do with the boxes. As I stated in your office I think pohhcallyand for lack of staffing we should let the sleeping dog lye and revisit the matter in a few thonths. This hot potato should have some strategy developed before we initiate conformance and mt , imp os ortantly support of the Council. Hope this is of some help and clarification. Kim 9 Comcast® March 24, 2003 The Honorable Mike DeVleming, Mayor City of Spokane Valley 11707 East Sprague, #106 Spokane Valley, WA 99206 RE: City Ordinance No. 20 Dear Mayor DeVleming: Comcast Cable Communications, Inc. 1717 E. Buckeye Ave. Spokane, WA 99207 1.ee Fr,� Congratulations on the incorporation of the City of Spokane Valley (the "City "), approved by the voters on May 21, 2002 and effective March 31, 2003. Comcast of Pennsylvania/Washington/West Virginia, LP, formerly TCI American Cable Holdings, LP ( "Comcast') looks forward to providing quality cable service over its cable system to its customers in the City for years to come. Thank you for sending us a copy of City Ordinance No. 20, establishing a franchise fee on cable services delivered in the City. While it has been our experience that new cities customarily adopt the county franchise already in place upon incorporation in accordance with RCW 35.02.160, we are pleased to accept the conditions in Ordinance No. 20, with one exception. It is customary for us to pay franchise fees on a quarterly basis. However, we can accommodate paying monthly, but would request the due date be changed to the 30 of each month. Comcast respectfully requests an exception to Section 7 that would allow us to pay our franchise fees within 30 days from the end of the previous calendar month. Section 15 requires us to meet with the City to execute a franchise agreement. We look forward to meeting with you, or your designee, in the near future to begin franchise negotiations. Please review the enclosed draft model franchise agreement in the spirit it was intended -- as a suggested departure point for our discussions. Congratulations, once again. I look forward to speaking with you soon. Cordially, Kenneth G. Watts General Manager cc: Stan McNutt, City of Spokane Valley Bob Noack, City of Spokane Valley Janet L. Turpen, Comcast N MEMO CITY OF SPOKANE VALLEY 1 1707 Sprague Ave, Spokane Valley WA 99206 Tel: (509) 921 -1000, Fax (509) 921 -1008 e -mail lwalton@spokanevalley.org TO: Brian Holecek VIA FAX 927 -9848 FR: Lee Walton Subject: Ethics violation This is in response to your allegation regarding Kim Lyonnais' possible personnel involvement in property you are negotiating to purchase. I took your concerns very seriously because the events as you described them would be unethical and unacceptable to me. Attached is Kim's response to your concerns. In short he denies that he made any attempt to investigate or offer to purchase this property. He did contact the Realtor to indicate that he would be interested in similar property but specifically excluded this property from consideration. I have contacted Mr McGuffin, the Realtor who has confirmed Kim's version and indeed emphasized that Kim specifically excluded this property from their discussions. In short, it appears that this situation arose as the result of misunderstanding and miscommunication. For this I apologize and will advise our staff to be particularly careful to avoid this kind of situation in the future because even the appearance of an ethical violation is unacceptable in this City. . Good luck with your project and please do not hesitate to call me if you have any further questions regarding this matter. '9 Bob Ely revised APRIL 1, 2003 SCHEDULE FOR THE CITY OF SPOKANE VALLEY TO FORM A BUILDING DEPARTMENT ORGANIZATION The work to performed under this arrangement will include, but not be limited to: 1. BUILDING DEPARTMENT STAFFING OK Jan. A. Attend meetings with interim City staff as necessary and appropriate for the work to be performed. OK Jan B. Create or review position descriptions for building department personnel, including, but not limited to, Building Official, Inspectors, Plans Examiner, and Permit Technician. 90% Feb C. Assist in the recruitment for selection of staff positions: if needed. 2.. BUILDING DEPARTMENT PROCEDURES AND OPERATION OK Oct. 1. Prioritize tasks to be accomplished. OK Nov. 2 Identify and recommend department space requirements and arrangements OK Nov. 3. Act as liaison with internal Interim City departments for Building Department operations. 95% Mar. 4. Contact all outside agencies that affect the Building Department operations most contacts (i.e., water department, sewer department, fire and police departments, solid waste company, Spokane County Building Department, Spokane County fire Marshal, Air Pollution District, Health District, etc.). OK Dec. 4a. Contact Washington Association of Building Officials and the State Building Code Council. OK Dec. 5. Provide recommendations on a start-up budget for the building Department, if requested or needed. OK Jan. 6. Arrange for contractors to make recommendations to the Building Department for such operations as plans examination, inspections, code interpretation, et al.. OK Dec. 7. Review with the fire department in regards to the enforcing the fire code and work with the local fire department to that end. OK Dec. 8. Determine if the City wants to conduct electrical inspections and State enforcement of the electrical code OR have the State do that. OK Feb. 9. Prepare for consideration, ordinances adopting all appropriate building, fire, mechanical, plumbing, air quality, swimming pool, fireworks, electrical and other applicable in the State of Washington. 100% Feb 10. Establish locations of work stations for Bldg, Planning, & Public Works in city hall. 85% Feb. 11. Create, coordinate, and submit a Resolution for a Fee Schedule for City departments. OK Jan. 12. Advise and /or prepare department office equipment and supplies list (including official stamps, forms, etc.). OK Feb. 13. Establish permit application check lists. OK Mar 14 oversee construction in one stop area for Public Works, Community Development, and Building. OK Feb. 15. Prepare draft operation budget (list of items and categories to be Included without dollar figures ) Sent to Bob Noack OK Jan. 16. Identify reference books to be purchased and their source. OK Feb. 17. Procure reference books needed for code enforcement. (ordered) 95% Mar. 18. Recommend and prepare department operating policies and procedures. OK Mar. 19. Make recommendations and prepare a Filing System. OK Mar 20. Secure supplies and work stations for Bldg. Dept. Staff. 65% Mar 21 Work with the Public Works Department to assist with a fee schedule for Right of Way fees and forms to collecting those Fees. Bob Ely 2 of 2 Revised City of Spokane Valley Planning Commission Applicants 3 or more nominations Samual Campbell (6) Robert Blum (4) Robert McClain (3) William Gothmann (6) John McCormick (3) 2 nominations Ian Robertson (2) David Crosby (2) 1 nomination Deanna Hormann Laurence Morgan Fred Beaulac John Carroll Bob Miholland Lewis Rumpler Gail Kogle Tawney Carrier Nail MWU Attention: Richard Munson 11707 East Sprague Ave Suite 106 Spokane Valley, WA 99206 MAR 2 R 2003 City of Spokane Valley Regarding: Seagulls being fed in a Residential neigborhood by Mrs. Lorraine Pauley ' Whos address is: E 13723 Spokane, WA 99216 Phone #509 - `13 9 937 Location: 9" & Evergreen in the Spokane Valley The following letter is pertaining to hundreds of seagulls being fed in a residential neighborhood. Mrs. Pauley is obsessed with feeding seagulls. This would be no problem if her residence were by the ocean. However, it is not. She lives in a residential neigborhood where the homes are close together. Her feeding the seagulls is a definite problem and extremely annoying to nearby neighbors. Every morning, afternoon and evening Mrs Pauley brings out a garbage can full of bread and Proceeds to toss it all over their property. The seagulls fly in from all parts of the country . She has been feeding them now for at least the last 2 -3 years. At times there are probably more than 300 seagalls flying over our homes. Some of the problems this causes are as follows: They poop all over the place including on our cars, rooftops, sunlights, home siding, windows, gardens, driveways, patios, decks, hot tubs, and anywhere else it happens to land. As you can imagine seagull poop does not come in small amounts. It is big piles of white, green, yellowish & brown discusting crap! I have Done some checking on the internet and seagulls carry many different diseases. This poses A health hazard to the community. What happens in addition, is when Mrs. Pauley feeds bread to the seagulls they fly over and periodically drop it, then our dog picks it up and of course eats it. This could at some point make our dog ill. This is a consideration not just for our dog but other pets as well. One time my husband and his friend were working outside and were actually pooped on by a seagull! This is incredibly discusting!! In addition they create an extreme amount of noise with their squawking!! They are very loud! Neighbors have complianed of being woke up by the seagulls at 6 -7am. We & several neigbors are sick and tired of this going on. We have asked her several times To stop feeding the seagulls. We have even had the sherrif & health department to her home & expliain what a nuissance and health hazard this is and ask her to stop feeding them. Still, she continues to feed them. The most amazing thing is that Mrs. Pauleys son Aarron Pauley who lives in the home next door to her can't stand her feeding the seagulls. Per conversations with him, his yard, home etc has seagull poop all over it. He has also Asked her to stop. The seagulls used to only come around when she fed them now it has Gotten so bad that they stay around all day long just waiting for the next feeding. We are asking that you check into this matter and if anything can be done to get her to stop We would greatly appreciate it. i a 9aa- 83 UUU 9is s. M�MCa �a� qag -83937 Page 1 of 1 Mike Devleming From: NORMAN R MOSSONI [nmossoni @msn.com] Sent: Sunday, March 30, 2003 9:21 AM To: Mike Devleming Subject: My wish list for the City of Spokane Valley Mike: Congragulations! By the time you read this, City of Spokane Valley will be a reality, and we can get on with establishing a city that will progress and not regress. I only have one item on my wish list for the Council to consider and, hopefully, act on. I live in the Chester Hills area (roughly SW of 16th and University) and driving East and West on 16th, there are many hulks of cars and trucks that are just laying around and have been there for years. I am not talking about the occasional "classic" or a car that is in working order but looks bad, I am talking about unlicensed hulks. Case in point, the NW corner of 16th and University, the NW corner of 16th and Bowdish, the South side of 16th between University and Bowdish, a house just West of Oberlin on 16th (this one is a junkyard that the man sells from), and I am sure that there are many, many, many more within the new boundaries. In most of the cases, the houses and yards are run down, also. The point of all this is that most meth houses are unkept with hulks of cars and refuse in the yard. It would seem that if people cannot openly store car hulks, tires, oil, and general refuse in the yards, it would cleanup the neighborhoods and help to restrict drug activity in the City of Spokane Valley. As a side note, owners of rental houses should be made responsible, as well. From and environmental standpoint, these hulks leak oil into the ground and old tires are a fire hazard. There is a house on about 18th and University that is owned by Nick Marks. He is currently storing his used vehicles in an adjacent lot and yesterday I believe he had a customer looking at one of the trucks. I have called the Sheriff twice and was told that there is nothing they can do because there is no law on the books to restrict the storage of vehicles. I am not sure, but I believe this open lot is still owned by Eugene Schlender and is private property. Gene does not live in Spokane and I have no idea where he is or how to contact him. I realize that you are extremely busy, especially now. But please take the time or direct someone to take the time to visit these properties or drive around the new City and see for yourself. Please ask Sheriff Sterk and the new city attorney what can be done. This is the time to handle the ., small" stuff that can create problems in the future. Thanks for the "ear" and good luck in your new responsibilities. Norm Mossoni 10523 E Chinook Road Spokane Valley, Wa. 99206 q Z Home - 928 -3777 J Work - 458 -3200 4/1/2003 MEMO CITY OF SPOKANE VALLEY 11707 Sprague Ave, Spokane Valley WA 99206 Tel: (509) 921 -1000, Fax (509) 921 -1008 e-mail lwalton@spokanevalley.org TO: Dick & Dick FR: Lee Walton Subject: Eng Tech No I hadn't forgotten this little item! I know that you guys are very high on this Cowling fellow and indeed it seems that he does have some extra special skills with GIS, Auto - Cad and Arc -View. However, after looking through the resumes' I think it would be very difficult to justify bringing Cowling in at the top step @$51,660 when there appears to be at least one other with (almost) equal qualifications. That one is presently at about $44k so should be available at the $46,600 level. Perhaps we might go to the $49k level for Cowling but only if you could assure me that none of the others are able to perform this job with a high level of competency. Yes, I do understand that Cowling is now being paid $58,000 but think you would agree that this is an extraordinary salary for this position and must represent some extraordinary set of circumstances. I would ask that you carefully review the resumes we have on hand and interview as necessary. M Management Styles for Everyone Managers are a special breed —a hybrid to be precise. They come from many different backgrounds. Some come directly from universities and graduate schools, others from the military, finance, engineering, and other professional fields. Each background has a large in- fluence on the manager's perspective. The following manager -types are a scientific sampling CRISIS M"AGER w %� J S�STEn1S- eomPuT�R TYPE of the actual stereotypes of the persons working in the field. These faithful renderings provide an opportunity for self- identification. Place a check next to the type which best represents your management style. Place an X next to the style most others associate with you. Take the results into account in selecting your next occupation. J UDo- ET ORIE I r� IRE MANAGER CGROLMeS- FEELIES IYPE) 'J WE+EELER- DEALER TYPE CfORrr%ER % CPsRAL- lvb coo* olNATOR) TYPICAL WOMhW Ml WAGER RETIRED ►M1LITA Y TfPE TAGORY x MANACrER MEMO CITY OF SPOKANE VALLEY 11707 Sprague Ave, Spokane Valley WA 99206 Tel: (509) 921 -1000, Fax (509) 921 -1008 e-mail lwalton@spokmevalley.org TO: Council FR: Lee Walton SUB: Newsletter for April 15 Senior Center- I realized earlier this week that we(Council, Bill &I) have never really discussed the City's role in the Senior Center program. I have just taken it for granted that we would take it over and beef it up in anticipation of the new Center at Mirabeau. The approved budget does include a full time Coordinator and some support material but I am going to schedule this item for a Study Session to get make sure the Council is on board with this direction. Sewer Collection program- Attached are some update memos and information regarding the forthcoming wastewater collection program including the notification packets sent to residents within the project areas. I must say, I am impressed with the way the County does approach this work. Not only do they provide a schedule of construction but informational meetings with the residents as well. Rock Products Ouarrv I understand that Rich and Dick D met with a group of the homeowners who live adjacent to the Quarry operations to get a fix on their problems. Apparently the operation currently involves some blasting without notice and considerable noise. Bob E and company are looking to see what our current codes have that would enable us to impose some reasonable regulations that might soften the impact. We may have found some arrows for our quiver but are reluctant to "red tag" the operation until Stan is back and reviews our "legal" options. Note, this is the kind of situation where it is important to get a legal review. Not necessarily to stop action but to design it in a way to improve the chance of success. A map of the quarry is attached. Huntwood Industries- Attached is a memo from Kim indicating that all is not lost with respect to this issue. We will certainly keep in touch and do what we can to keep this business in town. I do note, once more that, while retail is certainly important, we can always locate any retail almost anywhere. Indeed because of "local pressure" there is usually too much of it too soon in most cities which tends to weaken the overall retail base. Industrial land, on the other hand is a precious commodity that cities traditionally undervalue because it takes such a long time to develop and is not . It's hard to resist the temptation to convert industrial to raggedy retail but the current Huntwood dilemma will be a reoccurring problem if we can't preserve and create opportunities for solid "real" job producing industries to locate in the Valley. A further update is that the Company has discovered a couple ofpossible sites in the Valley so Kim is setting up a "Big Wig" meeting next week to see if we can do something to help. Why isn't Phon ic, spelled the wav it sounds? Recreation Office- Your Recreation Department is now in service with a "branch" office located just adjacent to the West Wing. They have scrounged up some used furniture, hired on a couple of college kids for the summer playground program and will start accepting signups for programs next week. Liquor Licenses Attached for your information and education is a typical Notice of License Anrllication to give Council an understanding of this process. At this point, when a notice is received Ruth will review it with planning and perhaps the PD to see if the application raises any issues and then returns same to the WSLCB. Occasionally, if there is a problem from Planning or Police we may get involved and file a response. These applications are quite numerous since they also include renewals so we will certainly not attempt to notify Council of each. However, the Clerk will have them on file in case you feel the urge to inquire about a specific premise. Uniforms? Mike D's April Fools joke regarding City uniforms might prove to have some basis in fact after all. Kim L is pricing out some shirts and jackets with name and City logo. I have suggested that if our field and counter people would volunteer to wear them the City might well pop for at least part of the cost. Whatever hits the fan tends to be evenly distributed Planning- I realize that the terms "Current" and "Long Range" planning can appear evasive and vague when applied to specific issues and projects. So to clarify these functions the Department has prepared the attached matrix which neatly defines duties. This chart is very helpful but understand that in a real world with limited staff there will be a lot of overlap and interconnectivity called "teamwork ". However this information might be helpful to Council in directing your constituents to the right people. Kick the dog time —Daryce will fly over next Wednesday to attend the "old Geezers" wind up party and then drive me back to BI Thursday night. I'll spend the weekend kicking my dog to relieve frustrations, thus returning Monday all refreshed and ready to go another round. If needed I can be reached at 206 780 -5165. Also, things are beginning to slow down around here so if any of you have been holding back on an issue, now is probably a good time to bring it on. Otherwise I will try to save the City some money by cutting down on hours. Recovery? Bob N attended a "Yellow Page" meeting Thursday involving 300 area business people. The consensus of many if not most is that their businesses have been getting stronger over the last 30 days. Let's hope so. Code Enforcement In response to your inquiries, Cary Driskell will be reporting May and we are close to hiring a Code Enforcement officer. At that point we can get serious in addressing that big backlog of pending violations. ATTACHMENTS a. Memo Fr: Dick W Re: Sewer agreement b. Letter To Dick W Re: Sewer project open house c. Letter To: Mike D Re: CATV conduit d. Memo Fr: Dick W: Re: Wastewater update e. Memo Fr: Bill H Re: Weekly Report f. Letter To: Mike D Re: Digital Espanol broadcast g. Letter to B Rawls Re: Road restoration It. Memo Fr: Dick T Re: Engineering Tech is Map of Rock Products quarry j. Mail Fr: J Black Re: R Koegen k. Mail To: N Hill Re: Animal Control 1. Mail Fr: T Powers Re: Congratulations m. Notice Re: Liquor License n. Memo Fr: Kim L Re: Update o. Chart- Planning responsibilities 3 City of Spokane Valley MEMORANDUM Date: April 4, 2003 To: Lee Walton From: Dick Warren 41 RE: Agreement with County for Sewer Service After extended discussions, I have reached a tentative agreement with Bruce Rawls, the Director of the County Utilities Division. The terms, which we now need to discuss with Council, would include: County to continue as our sewer utility provider until agreement is terminated by mutual consent or the City decides to assume the sewer system in the Valley. 2. County to proceed on schedule with extension of sewers as per their comprehensive sewer plan. The public meetings and notices for the 2003 program begin on April 16. See the attached. We will be in attendance at all meetings. County will continue to subsidize the sewer connection charges for properties in the City using funds from the sewer reserves. Spokane Valley properties will pay on the same basis as before incorporation. 4. At some future time (2006 +), there may be an increase in the wastewater treatment charge, which is currently at $4 /user /month. This will depend on the actual cost of a new regional treatment plant, which I anticipate could be less costly than the earlier County plan. This agreement does not deal with the regional treatment issue, which will involve a separate agreement with both the County and the other regional partners. Memo to Lee Walton April 4, 2003 Page 2 We will pay for the road reconstruction beyond the sewer construction area, which is defined by the County as 1.8X depth of sewer. In most streets, this means we would pay for about half of the new road costs. This is not as good as I would have liked, but it's not too bad. We have budgeted for our 2003 share. We will be prepared to bring a draft agreement to the April 15 Council Study Session. kb Attachments C:\ Dick Warren \ Memo to Lee - 4- 4- 03.doc UTILITIES DIVISION N. Bruce Rawls, P.E., Utilities Director April 3, 2003 City of Spokane Valley Attn: Richard E. Warren, P.E. 11707 E. Sprague Avenue, Suite 106 Spokane Valley, WA 99206 A DIVISION OF THE PUBLIC WORKS DEPARTMENT Re: Informational & Open House Meetings for Sewer Projects in the City of Spokane Valley Dear Mr. Warren: Enclosed for your information are copies of the letters being mailed this week to owners with property within the Harrington, Hillview Acres and Pinecroft/Mansfield Sanitary Sewer Projects in the City of Spokane Valley. The Hillview Acres and Pinecroft/Mansfield property owners are being notified of the Informational Meeting. The Harrington property owners are being notified of the Informational Meeting and the Open House Meeting for Harrington. As reflected in the attached "Milestones" chart, the Open House Meetings for Hillview Acres and Pinecroft/Mansfield have also been scheduled. Notification of those meetings will be sent to the property owners approximately two weeks prior to the scheduled date for their Open House. I will be sure to send you copies of these letters as well. Please call if you have any questions. Sincerely, tT evin R. Cooke. P.E. Sewer Planning & Design Manager Enclosures 6v W fLL P6 r--- c: Bruce Rawls, Spokane County Utilities Located at: 1026 W. Broadway, 4th Floor Mailing Address: PWK -4 • 1116 W. Broadway • Spokane, WA 99260 -0430 ! b 1 (509) 477 -3604 • FAX: (509) 477 -4715 • TDD: (509) 477 - 7133 ( / MILESTONES Projects within City of Spokane Valley Harrington Informational Meetings April 16th & 17th, 6:30 -8:30 pm West Valley High Auditorium, 8301 E. Buckeye Open House Centennial Middle School Library, 915 N. Ella Road Advertise /Distribute Bid Packages Open Bids Award Contract Hillview Acres Informational Meetings West Valley High Auditorium, 8301 E. Buckeye Open House N. Pines Junior High Library, 701 N. Pines Road Advertise /Distribute Bid Packages Open Bids Award Contract April 23rd, 4:00 -8:00 pm April 29th May 13th, 11:00 am May 20th, 2:00 pm April 16th & 17th, 6:30 -8:30 pm April 30th, 4:00 -8:00 pm May 6th May 20th, 11:00 am May 27th, 2:00 pm Pinecroft / Mansfield Informational Meetings West Valley High Auditorium, 8301 E. Buckeye Open House Trentwood Elementary School Library, 3303 N. Pines Advertise /Distribute Bid Packages Open Bids Award Contract April 16th & 17th, 6:30 -8:30 pm May 21st, 4:00 -7:00 pm May 27th Jun 10th, 11:00 am Jun 17th, 2:00 pm As of March 31, 2003 a Re: Informational Meeting & Open House Meeting Dear Property Owner: Enclosed are letters regarding the Informational Meetings for the 2003 Sewer Projects within the City of Spokane Valley; and, the Open House meeting for the Harrington Sanitary Sewer Project. INFORMATIONAL MEETING The purpose of the Informational Meeting is to provide general information relative to costs, payment procedures, connection procedures, etc., to all property owners within the limits of 2003 Sewer Projects in the City of Spokane Valley. (See enclosed Informational Meeting letter for additional information.) Two Informational Meetings have been scheduled. The information to be presented at each meeting will be the same, so you may attend either one of the following Meetings: April 16th, 6:30 pm, West Valley High School Auditorium, 8301 E. Buckeye April 17th, 6:30 pm, West Valley High School Auditorium, 8301 E. Buckeye OPEN HOUSE MEETING The Open House for the Harrington Sanitary Sewer Project is scheduled for 4:00 -8:00 pm, Wednesday, April 23rd, at the Centennial Middle School Library, 915 N. Ella Road. The purpose of the Open House is to provide an opportunity for property owners to meet one -on -one with County Staff to answer questions relative to the construction process, the location of your sewer stub, costs, financial assistance, etc. (See enclosed Open House letter for additional information.) Y. Comcast® March 28, 2003 The Honorable Mike DeVleming Mayor, City of Spokane Valley 11707E Sprague, Suite #106 Spokane Valley, WA 99206 1.Gy Comcast Cable Communications, Inc. 22025 30th Drive SE Bothell, WA 98021 -4444 Tel: 425.398.8000 RE: CATV CONDUIT PLACEMENT IN SERVICE TRENCHES Dear Mayor DeVleming: . In recent years, Comcast Cable, formerly AT &T Broadband, (the "Company ") has experienced difficulty ensuring placement of its conduit into all open utility service trenches to newly constructed homes and businesses in areas of Spokane County and the newly annexed City of Spokane Valley (the "City "). As a result, when many new residents contact us for installation of cable service we must dig our services through their new lawns and landscaping as well as cut through their new driveways and City streets and sidewalks. This circumstance is at best an aggravation for our customers, and at worst an impact on City infrastructure, a drain on Company assets, creates additional cost for all customers and is a deterrent to new service deployment. In an effort to eliminate this problem, the Company is aggressively pursuing several avenues of discussion with developers, builders and contractors to ensure that it receives timely, error -free notification of open utility service trenches. We're reviewing our internal conduit placement practices. We're working with developers to simplify this construction activity; to better coordinate our activities with those larger builders and developers who prefer to place conduit for us and with those who prefer that we complete the conduit installation. We expect to see a steady decrease. in the number of missed trench opportunities as a result of this work. That said, we acknowledge that no process or procedure is failsafe, and suggest that a simple addition to the City's inspection checklist would provide a back -end safety net to . catch any open trench opportunities that may slip through the cracks. We respectfully request that the City add a check -off box to its checklist for City inspectors to verify that: • a cable conduit has been placed in the trench with one (1) foot separation from the power conduit, • at the service end of the trench, the cable conduit is stubbed 18 inches above ground and against the structure. where the prewired cable outlets are located, G at the street end of the conduit, the cable conduit is stubbed up into the pedestal/vault or secured to a cable conduit stub -out, and • both ends of the conduit are capped. Please note, the Company does not expect the City to assume any responsibility for the conduit installation. We would only expect the City Inspector, if the cable conduit has been placed incorrectly or is missing from the trench, to prohibit the trench from being backfilled. If the trench cannot be closed until the all service conduit, including the cable service conduit is placed correctly; all joint trenching opportunities in the City should be realized. The Company is committed to meeting its obligations under its franchise with the City to provide cable services to City customers. Your participation in making cable service conduit placement a requirement in all service trenches will greatly enhance our ability to timely fulfill our obligations. We respectfully request that you add the check -off box to your inspection checklist at your earliest convenience, as we would like to eliminate this problem as quickly as possible. Please contact Bob Lippert at (253) 864 -4340 or me with any questions whatsoever. Cordially, J et L. Executive Director, Government Affairs/Franchising cc: Ken Watts, Comcast Bob Lippert, Comcast City of Spokane valley 11707 E. SpragueAvenue, Suite 106 Spokane Vaffey, WA 99206 (509 ) 921 -1000 City 7faff (509 ) 921 -1008 SAX MEMO' DATE: 04/03/03 TO: Lee Walton FROM: Dick Warren RE: Wastewater Treatment Up -date This is to bring you up to date on the treatment issue since my report on the meeting of the 17` of March. Through a series of meetings with City of Spokane staff, County Utilities and with Spokane Councilman Rob Higgins we have developed a possible approach to creating a regional wastewater treatment agency in which we would be a full partner. The new agency would own the current Spokane treatment plant,the proposed new plant and the interceptors in between.A cost allocation will be made to end up with all agencies having specific capacity and cost allocations which they will pay to the regional agency. The overall cost to our sewer users will be no more than with the earlier County plan and probably less. Our share of the new plant and regional facilities will be paid by the County from the reserve funds and the monthly wastewater treatment charges. No fund will be required from the regular City budget. There are many issues to be resolved before this can happen but we are on a path to try for agreement by June 2003. I would like to have this issue on a Council study session sometime soon. PARKS & RECREATION WEEKLY REPORT 4/3/03 Bill Hutsinpiller: • Met with Architect on Center Place at Maribeau Point Park to site building as part of design process. • Met with Community College representatives to discuss a letter of intent outlining use of Center Place by the Community College. They will put letter together and send same to us. • Met with Dave Jackman, facilities coordinator for Central Valley School District. I indicated the City of Spokane Valley is interested in the possibility of acquiring University High School for public use. He asked. that I send him a letter outlining our interest. Letter has been sent. • Bids have been opened on the Maribear Meadows project. High bid was $1,500,000, low bid was $1,050,000. I will be meeting with the low bidder and county officials to review bids and take appropriate action on same. • I sent Stan Schwartz a second copy of Water Rights report for his use. • Met with Wayne Andresson and Wayne Frost to discuss current activity at Maribeau Point regarding parks. I believe we may have an opportunity to work with IEP in the future on certain aspects of development in this area. There appears to be some confusion regarding signage in the Maribeau Point development. The name of the entire area is Maribeau Point. Improvements and signage needs to be clearly identified with language that does not create confusion with the name Maribeau Point. I indicated we would meet with IEP and review the design plan for signage for th3e purpose of making appropriate changes on this subject. This was an excellent meeting which we plan on having regularly to keep everyone advised as to plans and actions on this site. Other items discussed include membership on the Maribeau Point Association Board, which might include a member from the City of Spokane Valley since we will be the largest land holder. In addition, we discussed transfer of the street improvements and lights to the City of Spokane Valley which would take place in 2004. G On 4/2/03 I met with Roger Twiss and Leon Horton who indicated they represented pool players at the Senior Center. They are concerned that the plans for Center Place only provide 6 pool tables for the pool players. After listening to their concerns I asked them to provide me with detailed information I might use in considering their request for 9 tables. They were told their concerns would be considered however, I could not promise any change. Apparently, these gentlemen went to the Senior Center Board meeting and indicated they were not given the answer they wanted and planned on going to the council since they were never given an opportunity of impute on the Center Place plan previously. I talked to Doug Chase who look the information on this subject and indicated the Architect did meet with the seniors to allow them input on the plans for this facility. I am trying to obtain documentation regarding this matter for your information. I have been contacted by several interested parties regarding the Director position. I am taking one of the candidates through the parks tomorrow and will offer the same opportunity to any other candidate that may be interested. I have discussed this with Greg Prothman, who concurs. If all goes well I expect the County will award the Maribeau Meadows Park project next week. Comcast® March 26, 2003 The Honorable Mike DeVleming Mayor, City of Spokane Valley 11707 E Sprague, Suite #106 Spokane Valley, WA 99206 RE: Digital Espanol Package Changes Dear Mayor DeVleming: Comcast Cable Communications, Inc. 22025 30th Drive SE Bothell, WA 98021 -4444 Tel, 425.398.6000 In our continuing effort to keep the City of Spokane Valley informed, Comcast would like to notify you of some up- coming changes we are making to our Digital Espanol Pack channel line -up on or shortly after April 27, 2003. These changes will include: • The launch of the Utilisimo channel on digital channel 600, TVE on digital channel 603 and HTV on digital channel 610. • The removal of the HTVN Channel on digital channel 600 and the Telemundo International Channel on digital channel 603. Legal notice of these changes will be placed in the local newspaper and customers will receive additional information. If you have any questions about these changes please contact me at (425) 398 -6142. If you should receive calls from our customers please direct them to our Customer Service Center at 1- 888 - 266 -2278. Sincerely, Janet L. Turpen Executive Director, Government Affairs/Franchising as cc: Ken Watts, Comcast r- City of Spokane Valley April 4, 2003 Mr. N. Bruce Rawls, P.E. Utilities Director Spokane County - Utilities Division 1026 West Broadway Spokane, WA 99260 -0430 Re: Sewer Project Road Restoration Dear Bruce: This letter is to confirm our agreement on road restoration as part of the larger sewer service agreement we have negotiated. The City agrees to participate financially in road restoration following the sewer construction using the following guidelines: 1. The sewer program will pay to restore pavement over the sewers to a width of 1.8 times the depth of excavation for the sewers, which we will assume is one foot below the sewer pipe invert. 2. If the road, prior to construction, is only a 20 to 22 foot asphalt mat, the sewer program will pay for full pavement restoration to the existing width. 3. For wider existing roadways or where the City desires to provide a wider roadway after sewer construction, the City will pay for the cost of road reconstruction beyond the sewer utility's obligation under #1 above. Our staff is to review all sewer and road reconstruction plans the week of April 7 and following that meeting, we would appreciate receiving an estimate of the road restoration cost responsibilities of the City for the 2003 program. I hope, Bruce, that this represents our agreement. Please call if you have any questions. Be Ri Wa ren, P.E. Interim Public Works Director IN copy: Vi.ee Walton Robert W. Noack Stan Schwartz h 11707 E. Sprague • Suite 106 • Spokane Valley, Wa. • 99206 • (509) 921 -1000 • Fax (509) 921 -1008 Lee Walton From: Dick Thiel Sent: Monday, April 07, 2003 10:26 AM To: 'John Cowling' Cc: Lee Walton; Dick Warren; Don Morrison, Robert McDonald Subject: RE: Job Offer Hi, John; I understand completely and support you in your decision! But wasn't it fun going through the exercise ? ?? Best of luck to you in finding another good opportunity; you have great skills and will fit in well with any good organization. We will keep in touch! Should you change your mind in the next couple of days . - - - -- Original Message---- - From: John Cowling [mailto :jcowling @ci.sammamish.wa.us] Sent: Monday, April 07, 2003 8:40 AM To: Dick Thiel Subject: Job Offer Well first I would like to thank you for all the effort you and Dick Warren went through to offer me this job. It really seems like it would be a good place to work dependant on the city manager and director of PW they hire. Really would be great to work with you again. However, I do not feel accepting this position for a loss in salary would be the best decision for me at the moment. I would not save as much as I had anticipated from the lower cost of living. I would save approx $2400 /yr on rent but just don't see making up the additional $6600 in a marginally lower cost of food and gas. So overall taking this position would mean a pay cut even after being bumped up at my 6 month. This forces me to make the decision solely based on wanting to get out of Sammamish because of the management. I am finding it hard to justify leaving a job based on this one reason. Like I said, I really do appreciate all the effort you took to try and get this to work out. I just feel it is to big of a move for such a lateral position and drop in salary. I will continue to look for better opportunities over here in the Puget Sound for now. I hope you understand my position and do not take this decision personally. Thanks again! John A. Cowling Project Engineer /CAD City of Sammamish 486 228th Ave. NE Sammamish, WA 98074 425- 836 -7918 (direct) 425 -636 -7930 (fax) jcowling @ci.sammamish.wa.us [i 1 N 0 so loo zoo _ SCALE IN FEET I 1 DI E U7 I POINT A DRAINS TO ..._ EXIST BITCH Q DISCHARI POINT ` DRAm I I `.. 1 INFIL f E. I PON -b \ ! PA LC ! d' 1 h 1 11�'II� v �e�e 1 , iybb t '�F y VE.I f a �;I,I,I� s N � Vl a Idy l J�I) it ' .-1 I ✓ a n a I IPr stir I ' 14`Il�rr rt a„ + . � 1 T LIt�, " ai INSTALL SILT FENCE UPGRADE FROM ROADSIDE DITCH ROUTE SITE RUNOFF TO SEDIMENT BASIN PRIOR TO D ISCHARGE TO ROAD D ITCH. 950 —. \ 8th AVE — .- _.-- - - - - -- GLfNR ' .. \\ e OSf CR � I � \ ORAgyAGf: 1940 PAVED AREA DITCH /DRAINAGE COURSE r , CONTAINMENTAREA 1960 -:......,. 9�0 � I I 1960 -:......,. 9�0 Page 1 of 1 Lee Walton fIV61 From: Jared Black [JaredBlack @lukins.com) Sent: Wednesday, April 09, 2003 8:36 AM To: stephen.taylor @mail.house.gov; Gary Schimmels; Lee Walton Subject: Roy Koegen. Gents- Thanks for the messages and kind wishes for Roy. Lee, I will call you as soon as I can. We just got back from SF on the County bond issue and I am swamped this morning. As you may have all heard Roy had (somewhat unexpectedly) quadruple bypass surgery this past Monday. He has come through it fine and should be out of ICU sometime today. We expect he will be in the hospital for several more days, although he has asked not to take visitors. I will give him good wishes from the new city! I hope to catch up with your bond counsel today to explain the transaction and the draft deal documents. We still are planning to have a (legal) staff meeting on the deal next Monday at the PFD. The PFD now has bond counsel -- Foster, Pepper out of Seattle. Hope things are going well! Jared B. Black Lukins & Annis, P.S. 717 West Sprague Ave., Suite 1600 Spokane, WA 99201 -0466 office: 509.455.9555 direct: 509.242.2260 cell: 509.998.9718 fax: 509.363.5210 e -mail: jaredblack @lukins.com This message has been scanned for viruses and dangerous content by Lukins & Annis, P.S. NOTICE: This email may contain confidential or privileged material, and is intended solely for use by the above referenced recipient. Any review, copying, printing, disclosure, distri- bution, or any other use, is strictly prohibited. If you are not the recipient, and believe that you have received this in error, please notify the sender and delete the copy you received. Thank You! J� 4/9/2003 Page 1 of 1 Lee Walton From: Lee Walton Sent: Wednesday, April 09, 2003 8:33 AM To: 'Control Animal (nhill @spokanecounty.org)' Cc: 'Boxer, Francine M.' Subject: Agreement Contacts: Control Animal Morning Nancy, the "interim agreement" was approved last night and Council indicated it will approve contract on the 22nd. However, they also asked if you would attend a study session on the 29th to talk about your upcoming campaign to increase revenues and the possibility of developing a regional and perhaps less costly service. Needless to say they are still concerned about the cost of the current program and have directed me to propose alternatives for 2004. In response I will be drafting an RFP to see if there might be a non - profit organization or private group "out there" who might be interested. I will also try to crunch some numbers to see if an in house program might be feasible. Nancy, I don't think there is any major complaint about the quality of service but rather the issue with the Council is the cost. We must either convince them that the cost is reasonable or a way must be found to bring it down. Please let me know if the 29th will work for you. Q 4/9/2003 InStep Page I of 3 Rick Wilhite From: mayor @spokanecity.org Sent: Friday, April 04, 2003 4:19 PM To: dwilhite @gosafeguard.com Subject: In Step with Mayor John Powers .m / ? T�rl1r} Po wer. If you have difficulty opening and reading this email, please read it on -line at mvw. spokaneci /mttyoor Regional Projects: Convention Center, Fairgrounds, Mirabeau Point Yesterday, the Spokane City Council held a workshop session on the latest draft of the interlocal agreements that would allow the Convention Center Expansion project to get under way. This is t single most itnportantjobs creation initiative this year, and a great economic driver for our area for years to come. It is anticipated that these agreements will be on the Council's agenda for first readi on April 21 and for final reading on April 28. 1 believe that the current version of these documents are very workable. Under the agreements: • The Public Facilities District takes out $70 million in bonds, which would be paid back with the sales tax rebate and lodging taxes, for expansion of the Convention Center. • Spokane County would guarantee the $7 million reserve account for those bonds, and the Ci of Spokane would guarantee that it will make a loan to repay the County for any expenditure out of the reserve account. Any loan would be paid back by the PFD. • In addition, the County will let $12 million in bonds for Fairgrounds improvements, and the V ------------- City o Spo kane Valley would let $7 million in bonds for CenterPlace at Mirabeau Point. The numbers to support this project look very promising. An increase of 1.33 percent in sales tax countywide is needed to support this financing plan, and over the last 30 years, the average increas is between 4 and 6 percent. I look forward to the continued discussion on this issue in the coining weeks. Read the documents here. More information on the projects is found at www.spokane Biennial Budgeting Passes Council On Monday, the Spokane City Council passed an ordinance to institute a biennial budgeting proces for the City of Spokane. This will allow the City to be more forward- thinking in its budgeting process. Biennial budgeting was one of a number of items I laid out in my State of the City Address as a local legislative agenda for working with the City Council. It's also an integral p of improving the City's financial position. Kudos to the City's Building & Planning Employees Thanks go out to the City's employees in our Building and Planning Departments for excellent customer 4/8/03 L Instep Page 2 of 3 service. PacifiCap Properties Group, a Portland -based apartment developer, and Inland Construction Co., a local apartment developer and contractor, have written a letter to the editor describing their wonderful experience working with our dedicated employees. They compared our employees with those working in places such as Denver, Las Vegas, Reno, Sacramento, Orange County, and San Francisco, and said we were tops. "From the planning and building staff up to the Mayor's office and City Council, our project was met with encouragement and assistance throughout the entitlement and permitting process. We were able to obta construction permits within weeks rather than the months it typically takes in other municipalities," they wrote. Way to go, Building & Planning! Click here to see the entire lette Support Our Troops Week is April 7 -11 The Spokane City Council this week passed a resolution, 7 -0, in support of our troops. As part of that resolution, the City declared the week of April 7 -I1 as Support Our Troops Week in Spokane. I hope we m find ways to show our support for those who are in harm's way in Iraq during this week. Among those who have been deployed in this conflict are 9 City employees. Ultimately, we could have several dozen employees called up to active duty. I certainly appreciate the personal sacrifices that these dedicated City employees and national defenders have made to keep our nation safe. Information on a great program to he our service men and women is Operation Spokane Heroes. Go to the chamber's web site at www.s amber. cry, for more informati Congratulations, City of Spokane Valley I wanted to add my congratulations to the chorus of well - wishers to the leaders and citizens of the newly incorporated City of Spokane Valley. I attended the new City's official incorporation ceremony earlier this week. I look forward to a strong working relationship with our new friends to the east, and 1'd like to offer the continued assistance of the City of Spokane as Spokane Valley works to make its community stronger. Coping with Public Tragedy As the war in Iraq rages on, I'd like to tell you about a teleconference and local panel discussion being sponsored in our community by Hospice of Spokane and the American Red Cross. "Living with Grief: Coping with Public Tragedy" will discuss factors that define a public tragedy and offer insight and advice to organizations and professionals as they support the community and assist those coping with loss. This session is designed to investigate ways that we can better understand public tragedy and the effects such events can have on our lives. The session is scheduled for Wednesday, April 30, from 10:15 a.m. to 2 p.m. the Spokane Civic Theatre, 1020 N. Howard. Cost is $20 before April 23 or $25 at the door as space allows. For more information, call Hospice of Spokane at 456 -0438. More information For more information about the City of Spokane, visit our award - winning web site at www.s ore Please pass this email along to others who might find it useful. They can sign up to receive it every week by selecting "Sign Up for Mayor's In Step" on his page on the City web site at www.spokanecit or. . For more information on what the Mayor's doing, check out his TV program, "Perspectives with Mayor John Powers," on CityCable 5. The program is shown on Wednesdays at 6 p.m., Fridays at 7 p.m., and Sundays at 9 a.m. t2'w i MayarJohnPowets(509)625.625f1 Lmastmayoasggokaneeity.ar8 Sta>ktrtc C'it Hall, 8itf3 tS`, Sj c>kane I <a 1s.Rlc -d. Spuk)uW A 99200 -33;35 If you would like to unsubsenbe from our mailin Ig i-t please click here. 4/8/03 NOTICE OF LIQUOR LICENSE APPLICATION WASHINGTON STATE LIQUOR CONTROL BOARD License Division - 3000 Pacific, P.O. Box 43075 Olympia, WA 98504 -3075 Customer Service: (360) 664 -1600 Fax: (360) 753 -2710 Website: www.liq.wa.gov TO: MAYOR OF SPOKANE VALLEY DATE: 4/01/03 RE: NEW APPLICATION CORRECTED UBI: 602- 073 -965- 001 -0003 License: 365725 - 4N ounty: 32 Tradename: OPEN SKY Address: 14415 E SPRAGUE AVE SPOKANE VALLEY WA 99216 -3111 APPLICANTS: LI, GUANG LIANG 1979 -07 -20 198- 76 -6560 Phone No.: 509- 993 -8657 GUANG LIANG LI Privileges Applied For: SPIRITS /BR /WN REST LOUNGE - r As required by RCW 66.24.010(8), the Liquor Control Board is notifying you that the above has applied for a liquor license. You have 20 days from -tile date of this notice to give your input on this application. If we do not receive this notice back within 20 days, we will assume you have no objection to the issuance of the license. If you need additional time to respond, you must submit a written request for an extension of up to 20 days, with the reason(s) you need more time. 1. Do you approve of applicant? .....: YES NO ..................... ............................... ❑ ❑ 2. Do you approve of location 9 ..................................... ❑ ............... ............................... 3. If you disapprove and the Board contemplates issuing a license, do you wish to requst an adjudicative hearing before final action is taken? ... ............................... ❑ ❑ (See WAC 314 -09 -010 for information about this process) 4. If you disapprove, per RCW 66.24.010(8) you MUST attach a letter to the Board detailing the reason(s) for the objection and a statement of all facts on which your objection(s) are based. d - ATE SIGNATURE OF MANAGER, C091057/LIBRINS Fact Sheet for Property Number 45143.9247 Reportl Data As of 3/22/2003 Site Addres 14415 E SPRAGUE AVE TCA 0144 Parcel Statu Active Owner GRINALDS, RANDALL K & RHONDA J Taxpayer PLAZA LLC, EAGLE Qualified/ cio Owner 521 S SHORELINE DR Taxpayer 521 S SHORELINE DR Address LIBERTY LAKE, WA 99019 -9773 Address LIBERTY LAKE, WA 99019 -9773 04/01/1995 . $900,000.00 WARRANTY DEED Market Values 2003 Acreage Service Garage 1983 7,000 Land 275,200 Exempt 0 Land Sq Feet 93,450 1977 Value SF Impvmts 443,500 Property Class Code 55 Retail - Auto Total Value Personal 0 718,700 Property Exemption Year Active Exemptions Legal Description 14 -25-44 PTN OF SE1 /4 OF SW1 /4 DAF; BEG AT SW COR OF SEC 14 TH E ALG S LN OF SD SEC 1797.50FT TH N80FT TO A PT ON N LN SPRAGUE AVE AND POB TH E ALG SD N LN 150FT TH N312FT TH N89DE G 41MIN El50FT TH N155.50FT TH S89DEG 41MIN W30OFT TH S467.50FT TO POB Sales History (prior to 1999) Qualified/ Vacant/ Sale Date Sale Price Sale Instrument Unqualified Improved Transfer Verification 09/21/1995 $0.00 QUITCLAIM DEED Unqualified Improved COMMERCIAL UNKNOWN 04/01/1995 . $900,000.00 WARRANTY DEED Qualified Improved COMMERCIAL UNKNOWN Improvements Unit of Improvement ID Improvement Type Improvement Description Year Built Size Measure C Commercial Service Garage 1983 7,000 SF C Commercial Resturant 1977 3,000 SF C Commercial Service Garage 1978 14,000 SF 01 Other Paving 1983 52,000 SF 02 Other Fencing - Chain Link - 1985 800 LF Page 7 of 1 Report Date Tuesday, Apol 08, 2003 µt z City of Spokane Valley 11707 East Sprague Avenue, Suite 106 Spokane Valley, WA 99206 Menlo To: Lee Walton Froffc Kim Lyonnais CC: Greg McCormick, Jim Harris Date: April 8, 2003 Re: Huntwood Industries update Lee, Here's a quick update on the Huntwood Industries relocation issue. I talked with Joe Mann, Windermere Realty, today and he had spoken with Jeff Harris, V.P. of Huntwood, Friday and got the criteria Huntwood is using to search for a new business location. Mr. Mann said they found twelve properties over the weekend that are inside the City limits that fit the criteria but Mr. Harris is wanting to pay about 55 cents per square foot and none of the properties were near that price. Inland Paper owns a couple of the parcels and they are speaking with Wayne Frost now and hopefully beginning some sort of negotiations. A couple of the properties that work are located in the Maribu area, the corner of Mission and Flora and there is a piece of Avista owned property on Barker that is being considered. There are more parcels but these are the ones Mr. Mann told me about. This is all I have for now but it is definitely positive news. Mr. Harris did reiterate that his intentions are to stay in Spokane Valley if everything falls into place. I'll let you know when I hear more. Kim r� Department of Community Development Planning Division Responsibilities Long Range Planning Current Planning Comprehensive Plan Permit Center — counter as needed Shoreline Master Program — revise Administer all codes & ordinances Subdivision Code — revise SEPA checklists, EIS's Zoning Code — revise Administration of Development Regulations — 1724 Area -wide Zoning to implement Administrative variances & interpretations comprehensive plan changes Community Development Block Grant Staff reports for: program 1. shoreline development permits 2. preliminary plats 3. site specific rezones 4. conditional use permits 5. variances 6. siting of essential public facilities 7. appeals to hearing examiner Annual population estimate — OFM Short plats Adult entertainment regulations — revise Adult entertainment — administer GIS —joint with current planning GIS —joint with long range plannin Planning Commission Hearing Examiner Staff reports for: 1. comprehensive plan amendments and sub -area plans 2. revisions to the subdivision, zoning and other development codes 3. area -wide zoning 4. adult entertainment Sub -area Plannin Special Projects — policy related Staffing Long Range Planning Current Planning 1 — Long Range Planning Manager 1 — Current Planning Mana er 1 — Long Range Planner 1 —Current Planner 1 —Contract Planner 1 — Planning Technician — 50% Long Range/ 50% Current 1 — Community Development Director ' /2 - Administrative Assistant (shared with Building and Public Works) The Young Professionals The generation gap has been fully explored by the "young professionals" of ICMA. They have demanded broad changes in the Association and in the practices of local management. While this process may be frustrating to some per- sons, it is important to remember that the "old pro- fessionals" of today were yesterday's "young profes- sionals." This fact of life ensures creative tension at all times. The real challenge is to determine whether you are an old or new professional in order to determine how you feel on issues. MANAGER'S VIEW 0 T1�4E y OU08- PFDfEss10N6L. -, v 6c° 4 V 2 YOUNG PROFESSIONAL'S VIEW OF 'THE MANAGER Wgi r°N MEMO CITY OF SPOKANE VALLEY 11707 Sprague Ave, Spokane Valley WA 99206 Tel: (509) 921 -1000, Fax (509) 921 -1008 e -mail lwalton@spokanevalley.org spokanevalley.org TO: Council FR: Lee Walton SUB: Newsletter for April 22 Legislation Protocol It's a bit late in the current session now to worry about it but unless I hear differently, I will advise Staff to not respond to requests by AWC etc for letter supporting various pieces of legislation unless Council has officially endorsed that issue. In the future, I suggest the Council (or an ad -hoc committee) begin early in the session to review upcoming legislation and pick targets. This would allow both Council and staff to be much more effective in pushing or blocking bad stuff in Olympia during the session. Believe it or not, staff support or opposition on technical issues involving Public Works, Finance etc can often be more effective than lobbying by elected officials. Needless to say, whenever possible, efforts should be made to ally yourself with AWC on issues because of common interest. Chicken Soup I see no reason you need to deal with this immediately but as I recall, typical standards for the problem of chickens are, very few restrictions, other than fencing, on property of one acre or more, and hens but no roosters on smaller lots. WAC Conference Keep your calendar open for the June 18 -20 WAC confab in Spokane. It will give you a chance to hobnob with other city folks and get involved in establishing an agenda for the next legislative season. Park Tour I am serious about scheduling a tour of City facilities including parks, pools, & buildings. I know you have seen them all before but you haven't looked at them through the eyes of someone who is now responsible for maintaining and operating them. To be effective, you need someone with you who is able to explain problems and opportunities that are not immediately apparent. Bill can arrange to use the Senior Center bus which would all of you to travel together. Hopefully the New CM will be on station and can participate with you. Traffic Control- Unless SV is different, I predict that as the new City matures the single most common complaint will be speeding on residential streets. Most will want lower speed limits, speed bumps or stop signs. I was pleased to receive the attached analysis and evaluation of methods to reduce speeding which compares the various techniques available. It confirms my experience that signs and speed bumps are relatively ineffective compared to the design of the street and physical barriers. Engineers and fire departments love big wide, straight residential streets and usually get their way. Residents usually prefer narrow winding asymmetrical streets but seldom get that choice in newer developments. While it is possible to modify existing residential neighborhood by installing mid -block closures, chokers, traffic circles, etc it is much less expensive if these enhancements are incorporated in the initial design. Many cities are beginning to retrofit streets to achieve these goals but others are finally starting to modify street standards to require non traditional designs or at least allow them. This is not easy because it is necessary to overcome strong opposition by engineers and fire departments who prefer functionality over safety and aesthetics. If not for the stress, I wouldn't have any energy at all Salaries I know Council is concerned that some of our salaries may be higher than those paid by comparable cities. You may be correct and Don is rechecking his figures. However, while it's not a valid survey I was looking the AWC job net today (attached) and noticed that two SV positions are listed along with identical positions in Covington plus a Deputy City Attorney in Federal Way. Covington is a contract City of about 15,000 that I initiated about four years ago. In both cases I note we are offering substantially less for exactly the same job. Again this is not the final word but I suspect that Don's survey will suggest that we are pretty much in line with other Washington cities including the East side. I would also note the loss of the Engineering Tech we recruited from Sammamish because the best we could offer was 15% lower than his current salary. Setting salaries is of course a policy matter and I have little doubt that we can always find someone to work at almost any salary for every position. However, competition for experienced people with specialized skills in critical areas is still tight. So, if we are going to aim at the bottom of the market SV must be prepared to take a commensurate risk in doing so. Don will have the Job descriptions and data for the 29` for your discussion. Voter Precinct Map We are now in possession of the newest, updated and revised Voter Precinct Map in case anybody is looking forward to 2005 already. Just please don't ask for copies, at least until we are on line with the GIS plotter so we can do our own printing. Mirabeau Bonds. Note the attached mail from Mike Ormsby regarding the status of the PFD - County bond issue. Although we need not to rush following their lead, I suspect waiting may cost us something in interest rates if they trend turns up as some are predicting. In any case I will put the Underwriter matter on the agenda for this meeting, so please give me your comments ASAP. Also, attached is recent mail from Mike regarding progress on negotiations. I agree that it is not necessary that both he and Peter attend all meetings and suggested that they work this out between themselves. Also attached is a listing of the people involved in the ongoing negotiations involving Mirabeau et al. I don't even want to imagine the combined hourly rate of all those involved in this project. One wonders of there will be any money left from the bonds to build the projects after the legal and underwriting expenses are subtracted. Code Enforcement Newest addition to the SV family is Chris Berg to handle Code Enforcement and John Todd to deal with that large quantity of unfinished development projects we inherited from the County. Give Chris a few days to get up to speed and then feel free to dump those complaints on him. Cary Driskell will be on board about May I to add some legal muscle to Chris's efforts. If you can't be kind at least have the decency to be vaeue. Space Adjustment As the volume of new development, building permits and summer PW construction expands it is becoming necessary to adjust and juggle office space to accommodate additional staff. So don't be surprised if people aren't where you expect them to be when you come in. Rock Products As a follow up to my note on this subject last week, you may be interested to know that "they" have requested information on requirement to obtain a blasting permit. We may not be to deny such a permit but we can certainly regulate and condition it. Bob E is working on this now and I will pass the info on when drafted. Dishman Hill Land — Remember this issue where the County turned it down so we offered to step up? Apparently, County was not happy that we were willing so, as I understand it they have changed their mind and will agree to take it on subject to some conditions. All is well that ends well. ATTACHMENTS a. Memo To: File Re: Scope b. Article Re: Controlling speeds on City streets c. Memo Fr: Dick T Re: PW Staffing d. Mail Fr: M Ormsby Re: Financing e. Distribution list f. Consultant Rooster g. Memo Fr. Bill H Re: Weekly Report h. Clippings Re: New positions i. Memo to Mike D Re: Emergency Management meeting j. Letter To: H Herman Re: Zoning issue (info only) MEMO CITY OF SPOKANE VALLEY 11707 Sprague Ave, Spokane Valley WA 99206 Tel: (509) 921 -1000, Fax (509) 921 -1008 e -mail lwalton@spokanevalley.org TO: File & New CM FR: Lee Walton Subject: Follow up on Police Issues A couple of negotiable issues left over from the Sheriff's contract for law enforcement include the following; (Needs Council review at Study session) SCOPE (Sheriffs Community Orientated Police Effort) The County currently owns four `old" houses in SV that are used by SCOPE volunteers. Issue #1. does the City want to continue the SCOPE program? + Issue #2. if so, will we agree to buy these home /offices? Issue #3, if we do, on what basis to we buy them? a. For $1 (I understand that Phil H would agree to this but Kate is less amenable to a donation. b. Pay depreciated value, allowing about 50% credit for the % of SV County property taxes paid over the years. (as was done with the sub- station) c. Pay appraised value ?? (no way) Issue #4. Budgeting for Scope. The total "County" budget for SCOPE is $70,000 for 2003. Our share at 26.7% (don't ask) would be $18,600 plus 26.7% of the Lieutenant who supervises the SCOPE program. Annual total for SV is $36,000 or $21,000 for the remaining seven months of 2003. Thus if the decision is to continue SCOPE we need to amend the budget for that amount. 2. Was there a decision to authorize the two bicycles for Cal's river patrol? Y f 3. Were funds budgeted for the first bunch (half) of Radar units at $25,000? rj 4. We need to finalize the purchase one half of the sub - station but make sure that the payment is delayed to 2004. County will spend $70,000 to remodel the entrance. S� IN ��l C THE URBAN TRANSPORTATION MONITOR, MAY 11, 2001 Yard -Sign Campaign Proves Effective in Reducing Speed On Residential Streets Already Implemented in 80 Communities in 24 States Yard -sign campaigns at the grass roots level are proving to be an effective tool in reducing speeds on neighborhood streets. The campaign typically has neighborhood residents place signs on their properties that read "Keep Kids Alive, Drive 25 " In Oceanside, CA the campaign re- sulted in a 16% percent reduction in the average speed of motorists on the neigh- borhood streets where the signs were placed. Considering the low cost of such a campaign and its ability to involve resi- dents and build community spirit against speeding on local streets, the yard -sign campaign compares favorably with other measures used by traffic engineers to re- duce speeds (see adjoining table). Other measures are often ineffective (for exam- ple, stop signs), controversial and costly (speed humps), or impractical (closure of street, one -way streets). The Keep Kids Alive, Drive 25 (KKAD) campaign was started by one Thomas Everson of Omaha, NE. Mr Everson informed The Urban Transpor- tation Monitor about how KKAD works to address the problem of speeding in residential neighborhoods: Since most speeding in residential neighborhoods is a direct result of the driving behavior of residents of that neighborhood, Keep Kids Alive, Drive 25 works to address the problem at the grass roots level by inviting residents to take responsibility for their own driving be- havior. The realityis that the problem ofresi- dential speeding can best be addressed (and should be addressed) by the people most directly affected byits impact: local residents. Keep Kids Alive, Drive 25 invites resi- dents, along with city officials (law en- forcement, traffic engineers, city council representatives, county commissioners, and mayors) to work together to address speeding in residential neighborhoods. For more information on how to im- plement KKAD, as well as possible fund- ing sources, contact Thomas Everson, tel. (402) 334 -1391, email: ever - sont@gateway.net. Effectiveness ofTraff:c Calming Measures To Reduce Speed: Results ofa Survey Conducted Among Traffic Engineers in 55 Different Cities in the U.S. Technique The average cost ofone installation as reported bymspondents, averagedforall respondents. Rating and actualpercentage reduction in speed achieved by each technique, as repotted by respondents, avemgedfor all ondents. The ratings are based on a scale of7o l0 (with 10 beingvery good/highand0beingtembf. effecdnegahim effect) for the ability to reduce eed. Abiliryto reducespeed Avena radngras reported by ondents. Average % reductions as reported by respondents. Speed humps $1,443 $615 6.8(3.1) 22.5 25.9 Policeenfomement $32.51hr $10.60 6.5(2.6) 28.0(23.6) Closumo street- midblock $2,625 $3,326 5.9 3.1 65.0(49.5 Closure ol'stmet - at intersection $6,500($5.783) 6.6(3.1) 67.4(35.7) Stop signs $180($140) 3.4(2.5) 18.9 19.0 Chokers $6,040 $5.637 5.1 2.4 22.0 17.9 Diagonal divettem $500 N/A ' 5.0 N/A ' 50.0 (N /A ) ' One -wa streets $693(S325) 3.4 3.3 49.5 (70.0)' Partial closure /sei- diverter $1,616 $2,035 4.8(2.3) 35.007:0 rum prrhibitions $157($87) 3.1(3.4) 18.3 31.5 Medians, median barriers $4,183 $4.013 3.5 2.4 3.0 4.8 Speed limitsi s $126($124) 2.7(2.0 6.7(9.7 Tm rc circles $6,100 $6,123 5.1(2.8) 33.6 26.4 Rumble stns $300($0)' 3.0(2.8) 0 N/A ' 'No through tm is "si s S124($78) 1.5(2.1) 4.6 10.5 Pavementmarkings to narrow traveled wa $200($152) 4.6(2.6) 7.2(6.3) Raised intemectionslcrosswalks $4,333 ($1,155) • 6.5 (2.7) 19.3 (26.7)' Down de street classi motion N/A 0.6(0.9) O(NIA) • Restricted use dunngpeak hours $100 (NIA) N /A N /A' Notes: The whies to parentheses are the standard deviations ofmspondents answers; N/A - Not Available or Not Applica- ble; ' - three or less responses received. Source: The Urban Transportation Monitor, May 24, 1996. j6 A 'Keep Kids Alive, Drive 25 "sign in Oceanside, CA. ley Memo T« Dick Warren (� Frorm Dick Thiel C Q b CC: Lee Walton; Stan McNutt; Don Morrison; Mac McDonald; Mary Baslington Date: April 9, 2003 R« Public Works Staffing and Support In the very short time since incorporation, I can see our workload building rapidly, especially in the areas of permitting, development review, citizen response, transportation/traffic, and capital projects coordination. It is important that we stay ahead of the curve and meet as many of our expectations as possible. Recognizing budget constraints, here is my proposed staffing schedule: Position Our Budget Proposed Status Priority Shows Start Ass't Engr. #1 April 1 April 28 Offer made 4/8 (Dev. Rvw) Engr. Tech. #2 May 5 Inadvertently deleted from budget, needs reinstatement Offer made but rejected 4/7. New candidates being reviewed for interviews. PW Insp. #3 May 1 May 5 Listed as Maint. Worker in budget recommend reclass. To PW Inspector. Propose fast- tracking advertising as "open until filled" and interviewing ASAP. JD in preparation. Asst Engr. #4 Sept 1 May 19 Needed now for this year's CIP project coordination and TIP (CIP) preparation. Use budget savings from positions being filled later than authorized for early hire of this position. Sr. Engr. #5 April 1 June 2 Begin advertising. (Dev. Rvw.) Sr. Engr. #6 Sept 1 July 7 Advertise early May. (CIP) City Engr. #7 May 1 July Interim on- board. Recruit following PW Dir. selection, interviews and selection by new PW Dir. This is an aggressive schedule requiring significant recruiting activity for the Human Resources Manager and PW staff, but it is critically important to new program startup and effectiveness. Space, office furnishings and equipment planning should be started now so new employees can hit the ground running. I welcome all your ideas and suggestions regarding these recommendations, and how we can meet this aggressive schedule. Lee Walton From: Ormsby, Mike (SPO) [mormsby @prestongates.com] Sent: Tuesday, April 15, 2003 9:35 AM To: Lee Walton Cc: 'sms @wkdtlaw.com'; 'pwitherspoon @workwith.com' Subject: Update On Document Drafting Session - Attorney Client Communication (Confidential) Lee, The attorneys for the multiple parties (City of Spokane, Spokane County, Public Facilities District and the City of the Spokane Valley) met yesterday for approximately 6 hours to discuss the overall financing. I should step back to create a context for this update, since I am the "new kid on the block." Apparently after the last meeting of the Public Officials a Term Sheet was prepared and used as the basis for drafting another set of documents which relate in part to the financing, but generally to the overall transaction itself. It became clear that not everyone viewed the Term Sheet the same and it also appears that the County has changed its mind on some issues since the last meeting. Additionally, new Bond Counsel for the PFD raised some legal and other issues that need to be addressed. Pete and I also talked at the meeting and it is clear that these meetings are a combination of both finance (bond) and other issues. It did not make sense to have both of us at these meetings and we thought that at your convenience we could talk about that and how to cover the matter efficiently and economically. Pete and I would be happy to talk with you about this at your convenience. At this point a new itemization of issues is being drafted and will be circulated later today (I will share it with you upon my receipt). The thought was that we should have another meeting of attorneys and financial people a week from tomorrow, or April 23. It was further believed that it would be helpful to tentatively schedule a meeting of the Public Official Group (which I understand includes Gary and Steve from the City of Spokane Valley) on Friday April 25 at 7:00 am (although that time was tentative as we left yesterday afternoon). I thought that you probably have a Council Meeting this evening, so wanted to get you a brief update. If you, Gary, Steve or any of the other Council members care to talk about this more, please let me know. I would be happy to attend the meeting at some point this evening to brief the Council in Executive Session, should you find that of value. I should be in the office most of the day today and happy to talk with you if there are any questions, or you need more information. As soon as I receive the list of issues, I will forward that on to you as well. I also suspect that as the list is circulated, there may be new items added to it, so do not be surprised to receive a "supplemental list ". Thank you and have a good day. Best Regards; Mike Ormsby Michael C. Ormsby PrestonIGateslEllis LLP Phone (509) 624 -2100 Fax (509) 456 -0146 e -mail mormsby @prestongates.com 1 �d� Lee Walton From: Ormsby, Mike (SPO) [mormsby @prestongates.coml Sent: Saturday, April 12, 2003 3:02 PM To: Lee Walton Cc: 'sms @wkdtlaw.com'; 'pwitherspoon @workwith.com' Subject: Update on City of Spokane Valley Financing Lee; As suggested, am updating you on where it appears that we are at this point and would invite you to please feel free to pass this e -mail on to other staff, the Mayor and Council as it appears necessary. I know that Stan and Pete were out of the office much of this last week as well, so I wanted them to be up to speed as well. A document session has been scheduled for Monday morning at the PFD Headquarters. In anticipation of this meeting, I have reviewed the basic deal documents to date and have identified some questions that I have and what appear to me to be some inconsistencies between the documents as drafted and what I thought the basic deal to be. However, as the new guy on the block I hesitate to come "booming in" with these comments. I think at this point since the PFD has just gotten Bond Counsel on board (Foster Pepper from Seattle and Spokane, a very good and capable firm for this financing), they will probably drive much of the meeting and at this juncture that would seem appropriate. I have not been involved in the meetings to date, it is my understanding that the attorneys are attempting to draft and reach agreement on documents that are consistent with our respective clients understanding of the framework on the deal. Given the comments that I am aware of, as well as the feelings of Spokane County on certain aspects of the deal, I would imagine that there will be the need for a "Leadership Group" meeting relatively soon after our session on Monday to iron out the policy ramifications of what I think are a number of issues that appear to be on the table. I would be happy to meet with you, Gary, Steve and whomever may be appropriate to further detail /discuss those issues before the meeting. I would think that after the session on Monday we will have a better idea of what those are and the respective positions of all involved. Instead of setting all of these out here, I will call you on Monday after the document session and we can discuss the best way to proceed. There is one other "big picture issue" here as well. The County is contemplating moving forward on its issuance of Bonds in the next two weeks to a month. The County just made a rating agency presentation in San Francisco and has some other capital projects (including the Fairgrounds) that it would like to get bond proceeds for and move forward quickly. In order to do that, they feel that it is important to have the PFD Board commit to the revenue distribution contemplated in all of the Agreements and may be asking the PFD Board to adopt a resolution to this affect. I have seen a copy of both the Resolution and the Letter from the County to the PFD (although it has not yet been sent). This approach necessarily involves the City of the Spokane Valley as well since we will be relying on these funds as well, although it is my understanding that at this point we are not in a rush to get to the bond market. I would imagine that after the session on Monday, we will have a better feel for where the County is on its request. If the County wishes to move forward on a fast track, while we may not wish to do, we will want to provide input on how the County proceeds to the extent their approach deals with flow of funds to entities from the PFD as that will ultimately have an affect on us. I am hoping that this approach to updating you and the City works. I want to keep you informed and allow the opportunity for meaningful input. After the session on Monday, I am sure that I will have more to report, including an identification of issues that needs to be worked through. In the meantime, please do not hesitate to call me. I will be in and out of the office this weekend. My direct dial number is 624 -7507, or you can call me at home, 927 -8025. I should be in by 7:00 or so on Monday morning. Thank you again for this opportunity to work with you and the City of the Spokane Valley. 1 61/ Page 1 of 2 Lee Walton From: - Jared Black [JaredBlack @lukins.com] Sent: Tuesday, April 15, 2003 8:45 AM To: navej @foster.com; spith @foster.com; tonkw @foster.com; NGM @HTEH.COM; QUA @HTEH.COM; skeatts @lehman.com; Paul Davis; Pamela Miller; Ted Stiles; stephen.taylor @mail.house.gov; eriks @metmtg.com; alandashen @msn.com; dgoe @orrick.com; mschrader @orrick.com; scross @painehamblen.com; GSundberg @pjc.com; RSchober @pjc.com; mormsby @prestongates.com; jbaker @snwsc.com; jrose @snwsc.com; kjt @spokanearena.com; sleatha @spokanearena.com; jlynch @spokanecity.org; jpowers @spokanecity.org; JRichman @spokanecity.org; mconnelly @spokanecity.org; JEmacio @spokanecounty.org; KMcCaslin @spokanecounty.org; MFarnell @spokanecounty.org, Gary Schimmels; Lee Walton; Mike Devleming; Bill @telect.com; mdc @wkdtlaw.com; sms @wkdtlaw.com; pwitherspoon@workwith.com Subject: Spokane Regional Projects Plan of Finance Update Dear plan of finance leadership and staff- We confirmed at the conclusion of our legal staff meeting yesterday that the next meeting to discuss both draft transaction documents and outstanding legal issues will be held at 10:00 a.m. on Wednesday April 23rd at the Spokane Arena offices of the Spokane Public Facilities District. We would anticipate that the meeting would last several hours. Leadership should not plan to attend. We expect thereafter to hold a meeting for leadership and staff at 7:00 a.m. on Friday April 25th at the Arena. Elected and appointed leadership should plan to attend this meeting. Please save these dates. We anticipate circulating a "second tier" term sheet over the next several days for legal staff to use in presentations with leadership over the course of the week. We imagine that this term sheet will also be the subject of discussions at the leadership meeting presently planned for the 25th. In any event, leadership should be advised that the staff group did identify several important issues yesterday which presently remain unresolved. Project staff should indicate their ability to attend the Wednesday meeting in a short e-mail to Sherry Leatha so that the District may plan for lunch accordingly. We anticipate that certain members of the plan of finance team might wish to participate next week via teleconference. We will plan on circulating teleconference contact information later next week for both meetings. A revised distribution list for the project is attached for the benefit of new participants. All best regards, Jared B. Black Lukins & Annis, P.S. 717 West Sprague Ave., Suite 1600 Spokane, WA 99201 -0466 Im 4/15/2003 REGIONAL PROJECTS PLAN OF FINANCE DISTRIBUTION LIST (04/15/03) SPOKANE COUNTY Spokane County, Washington 1116 West Broadway Spokane, WA 99260 M. Kate McCaslin, Commissioner Telephone: (509) 477 -2265 Fax: (509) 477 -2274 Email: kmccaslin@spokanecounty.org Marshall R. Farnell, Director of Administrative Services Telephone: (509) 477 -2600 Fax: (509) 477 -2251 Email: mfarnell@spokanecountv.ore James P. Emacio, Chief Civil Deputy Telephone: (509) 477 -5764 Fax: (509) 477 -3672 Email: iemaciogspokanecountv.org BOND COUNSEL TO SPOKANE COUNTY, WASHINGTON Lukins & Annis, P.S. 717 West Sprague Avenue, Suite 1600 Spokane, WA 99201 Roy J. Koegen Telephone: (509) 455 -9555 Fax: (509) 363 -5207 Email: rkoegen it lukins.com Jared B. Black Telephone: (509) 455 -9555 Fax: (509) 363 -5210 Email: jaredblack(i�lukins.com MPSM03F -1BB- REVISED DISTRIBUTION LIST- 1 1 0 (?-� I FINANCIAL ADVISER TO SPOKANE COUNTY U.S. Bancorp Piper Jaffray 1700 IBM Building 1200 Fifth Avenue Seattle, WA 98101 Greg Sundberg, Managing Director Telephone: (206) 287 -8823 Fax: (206) 287 -8877 Email: gsundberg_ yic.com Richard A. Schober, Managing Director Telephone: (800) 677 -4737 Email: rschobergpic.com CITY OF SPOKANE, WASHINGTON City of Spokane, Washington 808 W. Spokane Falls Boulevard Spokane, WA 99201 John T. Powers, Jr., Mayor Telephone: (509) 625 -6250 Fax: (509) 625 -6789 Email: jpowers(c�spokanecity.ore Jack Lynch, City Administrator Telephone: (509) 625 -6262 Fax: (509) 625 -6789 Email: ilynch@spokanecitv.org Mike Connelly, City Attorney Telephone: (509) 625 -6225 Fax: (509) 625 -6277 Email: mconnellv(aspokanecitv.ore James Richman, Assistant City Attorney Telephone: (509) 625 -6225 Fax: (509) 625 -6277 Email: irichman@spokanecitv.org MPSM03F- JBB- REVISED DISTRIBUTION LIST- 2. �( 4 L BOND COUNSEL TO THE CITY OF SPOKANE Orrick, Herrington & Sutcliffe LLP 224 NW 13 Street, Suite 300 Portland, OR 97209 Telephone: (503) 937 -7320 Fax: (503) 937 -7267 Douglas E. Goe Email: dgoe orrick.com Michael E. Schrader Email: mschraderna,orrick.com FINANCIAL ADVISER TO THE CITY OF SPOKANE Seattle - Northwest Securities Corporation 1420 Fifth Avenue, Suite 4300 Seattle, WA 98101 John Rose, President Telephone: (206) 628 -2869 Fax: (206) 343 -2103 Email: iroseksnwsc.com Jean Baker, Assistant Vice President Telephone: (206) 628 -2880 Fax: (206) 343 -2103 Email: ibakergsnwsc.com THE SPOKANE PUBLIC FACILITIES DISTRICT Spokane Public Facilities District 720 W. Mallon Avenue Spokane, WA 99201 Bill Williams, Jr., Chairman of the Board of Directors Telephone: (509) 324 -7000 Fax: (509) 324 -7050 Email: billntelect.com Shaun M. Cross, Member of the Board of Directors Paine Hamblen Coffin Brooke & Miller LLP 717 West Sprague Avenue, Suite 1200 Spokane, WA 99201 Telephone: (509) 455 -6000 Fax: (509) 838 -0007 Email: scrosskpainehamblen.com MPSM03F -JBB- REVISED DISTRIBUTION LIST- 3 3 Erik E. Skaggs, Member of the Board of Directors Vice President Metropolitan Mortgage & Securities Co., Inc. 601 W. l Ave., Dept. 180000 Spokane, WA 99201 -5033 Telephone: (509) 835 -2051 Fax: (509) 835 -2240 Email: eriks@metmtg.com Kevin J. Twohig, Executive Director Telephone: '(509) 324 -7002 Fax: (509) 324 -7050 Email: kitgspokanearena.com Sherry Leatha, Executive Assistant Telephone: (509) 324 -7071 Fax: (509) 324 -7050 Email: sleatha@spokanearena.com SPECIAL GENERAL COUNSEL TO THE SPOKANE PUBLIC FACILITIES DISTRICT Stanley M. Schwartz Witherspoon, Kelley, Davenport & Toole, P.S. 1100 U.S. Bank Building Spokane, WA 99201 Telephone: (509) 624 -5265 Fax: (509) 458 -2728 Email: smsnawkdtlaw.com Michael D. Curtin Witherspoon, Kelley, Davenport & Toole, P.S. 1100 U.S. Bank Building Spokane, WA 99201 Telephone: (509) 624 -5265 Fax: (509) 458 -2728 Email: mdc@wkdtlaw.com BOND COUNSEL TO SPOKANE PUBLIC FACILITIES DISTRICT Foster Pepper & Shefelman PLLC 1111 Third Avenue, Suite 3400 Seattle, WA 98101 Hugh D. Spitzer Telephone: (206) 447 -8965 Fax: (206) 749 -2014 Email: spithna foster.com MPSM03F -JBB- REVISED DISTRIBUTION LIST- 4 � t William G. Tonkin Telephone: (206) 447 -8967 Fax: (206) 749 -2022 Email: tonkwgfoster.com US Bank Building 422 West Riverside Avenue, Suite 1310 Spokane, WA 99201 Jeffrey C. Nave Telephone: (509) 777 -1601 Fax: (509) 777 -1616 Email: navel foster.com FINANCIAL ADVISER TO SPOKANE PUBLIC FACILITIES DISTRICT Alan Dashen A. Dashen & Associates 10900 N.E. 8 1h Street, Suite 900 Bellevue, WA 98004 Telephone: (425) 452 -9550 Fax: (425) 452 -9552 Email: alandashengmsn.com UNDERWRITER Lehman Brothers Inc. 701 Fifth Avenue, Suite 7101 Seattle, WA 98104 Sean Keatts Telephone: (206) 344 -5881 Fax: (206) 233 -2817 Email: skeatts e ,lehman.com UNDERWRITER'S COUNSEL Hawley, Troxell, Ennis & Hawley, LLP 877 Main Street, Suite 1000 P.O. Box 1617 Boise, ID 83702 Nicholas G. Miller, Partner Telephone: (208) 388 -4849 Fax: (208) 342 -3829 Email: ngmghteh.com S.C. Danielle Quade, Associate Telephone: (208) 388 -4845 Fax: (208) 342 -3829 Email: guaghteh.com MPSM03F -1BB- REVISED DISTRIBUTION LIST- 5 6S' CITY OF SPOKANE VALLEY, WASHINGTON City of Spokane Valley, Washington 11707 E. Sprague Avenue, Suite 106 Spokane Valley, WA 99206 Michael DeVleming, Mayor Telephone: (509) 92 1 -1000 Fax: (509) 921 -1008 Email: mdevlemingQspokanevalley.ora Lee Walton, Interim City Manager Telephone: (509) 921 -1000 Fax: (509) 921 -1008 Email: lwalton(a spokanevalley.org Gary Schimmels, Councilmember Telephone: (509) 921 -1000 Fax: (509) 921 -1008 Email: gschimmels@spokanevalley.org Steve Taylor, Councilmember 920 W. Riverside Avenue, Suite 594 Spokane, WA 99201 Telephone: (509) 353 -2374 Fax: (509) 353 -2412 Email: Stephen.Taylor@mail.house.gov BOND COUNSEL TO THE CITY OF SPOKANE VALLEY, WASHINGTON Michael C. Ormsby Preston Gates & Ellis LLP 601 West Riverside Avenue, Suite 1400 Spokane, WA 99201 -0636 Telephone: (509) 624 -7507 Fax: (509) 444 -7865 Email: mormsb n,prestonaates.com SPECIAL COUNSEL TO THE CITY OF SPOKANE VALLEY, WASHINGTON Peter A. Witherspoon Workland & Witherspoon, PLLC Washington Mutual Financial Center 601 West Main Avenue, Suite 714 Spokane, WA 99201 -0677 Telephone: (509) 455 -9077 Fax: (509) 624 -6441 Email: pwitherspoongworkwith.com MPSM03F -1BB- REVISED DISTRIBUTION LIST - 6 8; .z CONSULTANT ROSTER # I DATE I Remove Date I FIRM NAME I SERVICE PROVIDED a 1 1/712002 Thinking Cap Commun. Marketing, Advertising (Print,Tv,Radio) Posters, Presentations, Newsletters 2 1/712002 Affiliated Info Resources Consumer Credit Report, SS#, Criminal Records Search etc. 3 12/6/2002 Simpson Engineers Civil Engineering and Land Surveying 4 12/15/2002 Resource Computing, Inc. Network, technical support installations 5 1/15/2003 Toothman -Orton Engineering Civil Engineering, Planning, Surveying and Construction 6 1116/2003 Thomas, Dean & Hoskins Design & Construct infrastructure projects - Civil, Stuctural, Sanitary, Geotechnical, Survey, Environmental 7 1/16/2003 Century Survey Land Survey 8 1/21/2003 EB Conduction Services Construction, bid evaluation, contract awards, etc. 9 1/21/2003 Esvell Environmental Engineering Engineering 10 1128/2003 GEO Engineers Geotechnical engineering, environmental site assessment, permitting, etc. 11 1128/2003 Taylor Engineering Civil, street design, surveying, stormwaler 12 1/2912003 Meridian Const. Project planning 13 1/30/2003 Curtner Architectural Co. Design, writing, drawings, inspection services 14 1/3112003 Dunsmore Land Surveyors, Inc. Surveying 15 1/31/2003 Jones & Stokes Integeration of land use, transportation & environmental planning - comprehensive planning 16 2/6/2003 David Evans & Associates Inc. General civil engineering and landscaping, street design & traffic engineering, stormwater management, surveying 17 216/2003 GWB Consulting For service oriented companies with emphasis on process improvement, productivity, quality and organizational structure 18 2/7/2003 Welch Comer & Associates, Inc. Municipal & general civil engineering, street design, surveying & mapping, stor, mwater, construction mgmt., plan review service 19 2/712003 CTA Architects Engineers Architectural and engineering services 20 2/10/2003 Coffman Engineers, Inc. Electrical, structural and mechanical engineering, lighting consulting, communications, program /oontruction management 21 2/1012003 Studio Cascade, Inc. Community planning and design 22 2/1012003 Mirai Associates Transportation planning, traffic engineering, travel demand formsting and growth management 23 2/10/2003 Anvil Corporation Engineering design, project management, testing laboratories, inspection 24 2112/2003 Century West Engineering and planning services 25 2/13/2003 Hummel Architects, P.A. Renovations, additions, reroofs, accessibility, code upgrades, interior design, space planning and feasibility studies 26 2/13/2003 Pasold- Matthews Architects, AIA Architecture, Interior design and consulting services (public work as well as private funded projects) 27 2/18/2003 Adams & Clark, Inc. Civil engineers, land surveyors, land planners, landscape architects 28 2/20/2003 SiteScape Contract planning, prep. of contract documents, site acquisition, zoning 29 1 2/20/2003 Hahn Engineering, Inc. Civil engineering and land surveying services 30 1 2/25/2003 LSB Consulting Engineers, PLLC Structural engineering and plan review services CONSULTANT ROSTER # I DATE I REMOVAL DATE FIRM NAME SERVICE PROVIDED 31 3/3/2003 TMC Group, L.L.C. Independent telecommunications consultants 32 3/10/2003 Wind Star Gmug Information Technology Conslulting Services 33 1/15/2003 Berryman Henigar Bldg. Dept. Admin., Bldg. Plan Review, Inspection & Code Consulting Services 34 41712003 Seattle -NW SecudUes Corp. Underwriter of municipal bonds 35 36 37 38 39 40 41 42 43 44 45 46 471 1 48 49 50 51 52 53 54 55 53 57 58 59 60 PARKS & RECREATION Lee Walton Page 1 of 1 From: Bill Hutsinpiller Sent: Thursday, April 10, 2003 4:28 PM To: Lee Walton Cc: Shelley Goss Subject: Weekly Report 15 PARKS & RECREATION WEEKLY REPORT 4/10/03 Bill Hutsinpiller • Met with low bidder, architect, purchasing agent and Director from the County Parks to review and discuss the low bid. Bidder will provide a list of subs for our review. If everything checks out I expect the county will award the low bid in about a week. This job is scheduled for completion by October 1 st. Low bidder was $350,000 below the budget estimate. • We are making arrangements to take the council on a tour of City of Spokane Valley Parks. I will have Bob Hughes(Park Supt.) and Doug Chase (County Parks Director) go along so we can discuss and have accurate answers to any questions the council may have. • Arrangements are being finalized for taking registrations next week for the summer program. • Work continues in the new area set aside for park and recreation offices. • Will be meeting with Senior Center Board to discuss concerns related to the planned new Senior Center. I did obtain documentation that verified Seniors were provided the opportunity to review and comment on plans for the new center. The consultant traveled to numerous centers to verify plans. In regards to pool rooms we found some had none, others had between one and three tables and all had sign up boards to insure that everyone has an equal opportunity to use the tables. It appears we are very generation by allowing six tables in the new facility. • Beginning to move some items into new office next week • We are currently coordinating arrangements for summer activities including pools. • Talked to Aquatics consultant who indicated he would be willing to come to Spokane for a meeting designed to answer questions regarding different types of aquatic facilities and present pertinent information which should be helpful in determining which way the City of Spokane Valley might go on this subject. • Will be checking with Central Valley School District regarding status of inquiry on U — High. • Reviewed software program designed to handle registration in preparation for sign ups. • Provided information to candidate for Park & Recreation Director position. g 4/10/2003 .S'39 S - �L - c s,rC , G City Staff Attorney City of Federal Way $4,421 - $5,218/mo Contact: (253) 661 -4080 www.cityoffedera Tway. mm Closing Date: April 11, 2003 DePuty City Attorney City of Spokane Valley $49,334 - $63.768/vr c4'(509) 688 -0043 \ dmorrisonOspokaneva Iley. org www. sp o ka n eva II ey org Closing Date: April 7, 2003 Civil Engineer City of Port Townsend $3,700 - $4,600 /mo Contact: (360) 379 -5089 cmcnabbQci.port- townsend.wa _us Building Inspector City of Covington $42,456 - $ 52,189/ yr DOQ Contact: (253)638-1110x.240 www.b.covington.wa.us Closing Date: Open until filled. Building Inspector .�j City of Spokane Valley $2,998 - $ 691 / ma DOQ Contact: (509) 688 -0043 dmorrison ®spokanevalley.org J H www.govtjob.net 1 `7 Closing Date: Open until filled. Building Permit Specialist City of Spokane Valley $2,698 - $2,990/mo DOQ Contact: (509) 688 -0043 dmorrison ®spoka neva Iley.org www.govtjcb.net Closing Date: Open until filled. Code Enforcement Officer City of Covington $41,104 - $50,527/yr DOQ Contact: (253) 638-1110 x.2240 www.ci.covington.wa.us Closing Date: Open until filled. Code Enforcement Officer City of Spokane Valley ff i ; , Ldrmorrison@spokanev,,a - $3,874/mo ontact: (509) 688 -1043 Kb�YF� I l ey ww.spoka neva lley. org osing Date: April 11, 2003 Communications Coordinator - Community Affairs, P/i City of Redmond $20.43 - $26.07/hr Contact: (425) 556 -2120 Z� wwwAxedmondma.us i V Closing Date: April 14, 2003 MEMO CITY OF SPOKANE VALLEY 11707 Sprague Ave, Spokane Valley WA 99206 Tel: (509) 921 -1000, Fax (509) 921 -1008 e-mail lwalton@spokanevalley.org TO: Mike D FR: Lee Walton Subject: Emergency Mgt Mike, there will be a meeting with Sheriff and others at 9:00 AM April 24 to discuss SV's roll and participation in this program. I can attend but being a "short timer" I suggest that you designate a councilmember to go with me to provide some continuity when I am gone. I could take Stan M but he probably won't be here much longer either and there really isn't any one else on staff that this assignment would fit. Y 1 l Spokane Valley DEPARTMENT OF COMMUNITY DEVELOPMENT 11707 E. Sprague Ave. • Suite 106 • Spokane Valley, WA 99206 (509) 921 -1000 • Fax (509) 921 -1008 • cityhall @spokanevalley.org April 14, 2003 Howard H. Herman Herman, Herman & Jolley, P.S. Attorneys at Law. 12340 East Valleyway Spokane Valley, WA 99216 -0992 RE: 16413 East Sprague Avenue Dear Mr. Herman: Thank you for your letter dated April 11, 2003, regarding the zoning at the above referenced address in the City of Spokane Valley. As you discuss in your letter, the subject property has been developed and used as commercial property since 1949. Spokane County has, in the past and in its current zoning, designated the subject property as residential. As you have indicated the subject property was most recently zoned UR -22, Urban Residential and has operated as a nonconforming use for a number of years. As you know the City of Spokane Valley adopted the Spokane County Comprehensive Plan and Phase I Development Regulations as the city's interim plan and zoning regulations for the purposes of incorporation. The Phase I regulations include standards regarding nonconforming uses and the limitations placed on them. Specifically, Section 14.508.040 addresses nonconforming uses and the restrictions placed on changing from one nonconforming use to another and time lapses related to nonconforming uses. From what you have indicated in your letter, the most recent use of the subject building was that of a pawnshop. The pawnshop discontinued its use of the building in September 2002 according to your letter. Section 14.508.040 allows for a replacement of a nonconforming use within one year. Specifically, the code states: "A nonconforming use which remains unoccupied or unused for a continuous period of less than one (1) year may be reoccupied only by the same use." This provision of the code would allow another pawnshop to operate at this location until September 2003, after that date only uses allowed in the UR -22 zoning district would be allowed. As you indicate in your April 11 letter, the proposed new use in the subject building is a furniture store. Clearly, this change in nonconforming use is not consistent with the city's interim development regulations. s. 1 Mr. Howard Herman Page 2 April 14, 2003 Given the above stated facts, I have no alternative except to deny your request to locate the furniture store on the subject property. However, there are other options available to you and your client that would make the changes necessary to achieve the goal of locating your client's furniture store in the subject building. Alternative 1 — Rezone request — You or your client could apply for a site specific rezone for this property. The comprehensive plan designates the subject property as "Mixed Use" that would allow for an . implementing zoning of B -2, Community Business. The B -2 zone would allow a furniture store as a permitted use. Given that the rezone would be consistent with the comprehensive plan map; my preliminary review of the situation would indicate a favorable recommendation from city staff to the hearing examiner on this rezone. Alternative 2 — Long Range Planning work program — Request that a "correction" be placed on a list with other near -term work items that the city's long range planning section will be reviewing over the course of the next several months and which may not be addressed until later this Summer or potentially later. You will have to determine if this option would meet your client's timeframes for locating the business at this location. Alternative 3 — Appeal this determination — All administrative determinations can be appealed to the city's hearing examiner. Appeals are submitted to the Community Development Department for processing and scheduling. I do not have a preliminary date for an appeal hearing at this point, which would depend on staff resources available and the hearing examiner's work load. If you have any questions regarding this administrative determination or would like additional information regarding the above outlined alternatives, please contact the Community Development Department at 921 -1000. a ely, P. Harris Interim Director of Community Development cc: Lee Walton, Interim City Manager Stanley Schwartz, Interim City Attorney Greg McCormick, Interim Long Range Planning Manager MRACHUTE FOR FAST BRI LOUTS l wi BULLET- PROOF VEST FOR PUBLIC HItJGS i RECOMMENDED MRNRGER IF"k j -x %11 MY I =7z Gam ` _ I `L_` f MEMO CITY OF SPOKANE VALLEY 11707 Sprague Ave, Spokane Valley WA 99206 Tel: (509) 921 -1000, Fax (509) 921 -1008 e-mail lwalton@spokmevalley.org TO: Council FR: Lee Walton SUB: Newsletter for April 29 Solid Waste Advisory Board- The Solid Waste Advisory Board is still waiting for a City representative to be appointed. As I noted before this is composed primarily of "citizens" rather than elected official. So unless one of you has a serious character defect I would suggest that you leave this to a Valley citizen who has a deep and abiding interest in garbage. Dick Warren tells me that a local lady by the name of Jesse, who has considerable experience with this activity may be interested in this appointment. Late note- Dick says Jesse says "no way" so this opening is still available. Legislative Agenda Council probably has enough on its plate already but you may want to begin thinking about developing a Legislative Agenda for the dealing with both State and Federal issues in forthcoming sessions. The process of formulating such a agenda is a very educational in itself and when adopted will allow the City to become much more effective in accomplishing these goals. It may be tempting to hire a Consultant (Lobbyist) but would advise that you hold off on that until you are more familiar with the territory. This can be a very expensive option that often produces marginal results. I suggest you would be better off initially working with WAC, neighboring cities and keeping in close contact with your local Representatives. I am attaching a copy of the current City Of Spokane Legislative Agenda (Thanks Diana) which is pretty good. What is missing, although I assume they have one, is the Action Plan that goes with it. This Plan is simply a detailed outline of how these goals are to be accomplished. This would include who when and how specific people will be contacted, list of supporting data, identify feedback channels, identify opposition, etc. Park Superintendent — If you notice a new face hanging around the office, it may be Bob Hughes, our new Park Superintendent. Bob works for County Parks but since he will be spending about half of his time overseeing maintenance of City parks it save him time to work out of our office part of the time. This close connection should also improve our oversight and coordination of this program. One nice thing about egotists is that they don't talk about other people DARE Program (Because of the newspaper article I gave you this section earlier in a separate memo,) I certainly didn't mean to blindside you on the DARE issue. I'm pretty sure that during our briefings with Bob Jean that we touched on the concept that DARE and SCOPE were not included in the basic contract but are listed as optional items subject to later discussions and decisions. The three schools Resources Officers were included in the base agreement and budget. At that time both Bob Jean and I commented that we would recommend including SCOPE because it appeared to be reasonably effective and very popular in the community. However, we also recommend that DARE not be funded because this program, based on a number of studies, has never been proven to offer any real lasting benefit. It does of course offer a popular public relations gimmick which is fine if a City or County can afford that gesture but I'm not sure that this is the best use of $300,000 in SV. As noted, DARE has considerable popular support but in spite of fairly intense lobbying many cities and counties have dropped it based on preponderance of research that indicate it is not a effective program. Actually, better than saying it is ineffective it might be better to say that it doesn't justify its cost. In case you are interested I am attaching an overview of these reports. Again I emphasize that these same studies suggest that School Resources Officers, found in middle schools and high schools are effective and are worth retaining. Again, this is a policy issue and if the Council wishes to maintain the DARE program a budget amendment is just a motion away. Emergency Services Communication Board SV has an appointment pending to the County Emergency Board. (See attached letter and County ord) There is a current vacancy for one of three "citizen" memberships for which they are offering to let SV make a "nomination ". I guess what bothers me is that Spokane County, Spokane City, Fire District #1 and some other major agencies all have automatic appointments of their choosing Your nomination of a citizen member must be approved by the County Board and any future official representation from SV would be a single position shared with all the other incorporated cities in the County and appointed jointly by them. It's up to you but I would be inclined to pass on this opportunity until the ordinance is amended to allow SV a position on the Board appointed by Council as is the case with the County and Spokane. This is no big deal but this action might make the point that SV is not interested in participating until it is entitled to sit at the table with the other grown -ups. Attached is the letter along with a copy of the ordinance. Then to complicate the matter the County has sent us a bill for $43,108 as our share of the City /County Department of Emergency Management for nine months. It may become a little awkward but unless I hear instructions to the contrary I am not inclined to pay this bill until the City has some representation on the Board. Also, I'm not sure that we should be paying for this initial nine months since the full year was covered in the County's full year budget. 2 Is there another word for svnonvm? Organizational Chart- I don't know about you but I am already having trouble remembering the names of our growing City family. The problem in my case is an ancient brain but just in case others might have a similar problem I am attaching a new Org Chart including the names of incumbents for each filled position. I'm sure Dave will find it useful as well. Library Agreement the Library agreement is not scheduled until May 13' but I am enclosing an outline of the Capital Facilities Planning process now so you have ample time to look it over and think about it. It appears to cove the bases fairly well but we certainly may have missed something. Pet Licensing Program- Spokane County has issued an RFP for a PR firm to design and organize a "pet licensing program. Nancy Hill has asked us to provide a City Representative to participate in these interviews on Thursday May 1 51 from 10:00 AM to noon. That is the day that Dave M arrives and frankly I don't have time and I can't find anyone else who is both appropriate and available. By any chance would any member of the Council be able and willing to step in and perform this service? AWC Conference —Mark your calendars now for June 18- 20 for this confab in Spokane. Since it is local there can be no excuses for not attending particularly since the registration fee is waived for this first year. Since there will be a lot of over lapping sessions I suggest that you agree on a schedule in advance of who goes to what so the City can get maximum benefit. If we don't succeed, we run the risk of failure- (Bill Clinton) Council Chamber- I think I recall the Council agreeing that the Council Chamber should be made available to appropriate Community groups for appropriate purposes. With that understanding I have approved its use on May 9 1h by the Sheriff s Department for a graduation program honoring the 27 some citizens who have completed a long and intensive reserve training program. As I recall this training involves some 250 hours of classroom study. Four or five will probably be assigned SV. Mirabeau Project- Council asked for an update from Pete Witherspoon on the Mirabeau matter at your May 6` Study Session. (Perhaps best in an executive session) Since Pete will be mostly involved in vetting final documents, he and Mike Ormsby have agreed to let Mike attend most of the ongoing meetings on our behalf. This avoids having both attend resulting in double billing. This means that Mike is probably more current on the issue so I will invite him to make this presentation. Pending that meeting I am attaching some documents that should bring you up to date on progress? Incidental, construction has begun on the new park area and work should be completed by late fall. Building Inspection One flower does not a Spring make but I would note that we collected $23,000 in Building permit fees for the first half of April. Planning collected $13,000, but most of that came from the County along with the "uncompleted development" files. Heads Up- You are all invited to another City - County "love in" with your Commissioners scheduled for noon, May 5th at the Cooperative Extension Building. (Same place as before) No agenda yet but I would assume it will include discussions involving Waste Water Treatment, Animal Control, Contract wrap up and perhaps Mirabeau. It might also be a good time to ask abut County plan for traffic control at the fair. If you have any other suggestions, let Ruth or Dave know in advance so they can be ready. It's been fun!! — Well, this is the last issue of Walton's Wail so you won't have to endure my lousy jokes and bad spelling any more. I really have enjoyed the opportunity to work with this Council. It also has been a pleasure to associate with this group of old geezers who actually know how to get things done. Their effort and expertise has certainly made my job easier and proves once again that age and cunning can overcome youth, talent and enthusiasm. You are in good hands with Dave and reliable Stan will be here for a period to facilitate the transition. I appreciate the compliments (well two anyway) but I assure you that under the new regime it is very likely that three months from now you won't even remember my name. And- that is the way it should be. I'm not sure what my summer will involve (after I finish up a long list of honey do's) but am serious in offering a room and meal if you get over our way. I'm trying to talk Daryce into an African Safari but the opportunity of sleeping on the ground for 30 days don't seem to appeal to her all that much- Strange! Cheers and best of luck. a. Letter Fr: R Kelley To: Dick W Re: Transfer of property b. Letter Fr: Dick W to R Kelley Re: Transfer of Property c. Letter Fr: M Sterk Re: Emergency Communication System d. Policy Agenda Fr: City of Spokane Re: Legislation e. Organization Chart f. Memo Fr: M Wirt Re: Capital Facilities Plan g. Park and Recreation rep[ort h. Letter By: N Hill Re: RFP for Pet Licensing Campaign i. Mail Fr: N Hill Re: RFP review j. Letter to : Greg M Re: Population data k. Planning Division- responsibility assignment 1. Memo to File Re: Scope m. Mail Fr: Waste Management Re: Discussions n. Memos Fr M Ormsby et al Re: Mirabeau Project p - + WaA4 3 2 QM /v'O TT ri S P O K A N E .. O U N T Y DIVISION OF ENGINEERING AND ROADS A DIVISION OF THE PUBLIC WORKS DEPARTMENT April 8, 2003 The City of Spokane Valley Public Works Department 11707 East Sprague Avenue, Spokane Valley, Washington 99206 Attention: Dick Warren Subject: Transfer of Established County Roads to the New City of Spokane Valley Dear Mr. Warren, As per RC W 35.02.180 the ownership of all county roads located with in the boundaries of a newly incorporated city shall revert to the city and become streets as of the official date of incorporation. A county road is defined as every way, lane, road, street, boulevard, and every way or place or part thereof open as a matter of right to public vehicular travel and which has not been designated as a state highway, outside the limits of incorporated cities and towns. Property containing storm water drainage facilities, which are part of the established roadway system, will also be considered transferred. Some examples of the types of properties that will not be transferred to the City are excess property to the road system, old railroad right of ways, properties acquired for future road projects, county pits, county owned buildings/houses, and tax title properties. Attached to this letter is a legal description for all the drainage areas and a spreadsheet and map of all the properties that are being transferred to you, including the Parks Departments transfers. Other properties which are not established County Roads or related storm water drainage facilities or transferred by Spokane County through Spokane County Parks will remain Spokane County Property. Having said that, there are a few possible drainage areas that we would like to discuss with you before transferring them to the new City of Spokane Valley. Please contact Deborah Firkins to set up a time and place for this meeting. 1026 W. Broadway Ave. • Spokane, WA 99260 -0170 • (509) 477 -3600 FAX: (509) 477 -7655 (2nd Floor) 477 -7478 (3rd Floor) • TDD: (509) 477 -7133 If you have any further questions please contact, Deborah Firkins at 477 -7414. County Engineer left Sp&kne Valley 11707 E. Sprague Ave. • Suite 106 • Spokane Valley, WA 99206 (509) 921 -1000 • Fax (509) 921 -1008 • cityhall @spokanevalley.org April 16, 2003 Spokane County Division of Engineering and Roads 1026 W. Broadway Ave. Spokane, WA 99260 -0170 Attn: Ross E. Kelly, P. E. County Engineer RE: Transfer of Property to City of Spokane Valley Dear Ross: We received your letter of April 8, 2003 together with the supporting documents, regarding the transfer of road right of way and certain other related properties to the City of Spokane Valley. We appreciate your prompt and thorough handling of this matter. We accept that at this time, you are not transferring the county shops, yards, equipment and gravel pits although we reserve the right to claim our share of these assets at such time as we assume full responsibility for maintenance. With regard to the former railroad property the County acquired for the Valley Couplet, we request that this property also be transferred to the City at this time. We are in the process of studying the future of the Valley Couplet and have no reason to believe that the project will not continue once the City adopts its' own comprehensive land use plan sometime in late 2004 or early 2005. The project remains in our six year transportation improvement plan. Please get back to me on this issue. Thanks for all your help. Best regards, City of Spolg Richafd arren, P. E. Interim Iyublic Works Director cc Stanley Schwartz tlee Walton Dick Thiel sl b KuI 1;7(11 IF od im March 28, 2003 (E 9 -1 -1 CENTER) MS: PSB -LL 1116 West Broadway Avenue Spokane, Washington 99260 -0911 (509)458 -6643 • Fax: (509)459-6448 Lee Walton, City Manager 11707 E. Sprague, Suite 106 Spokane Valley, WA 99206 Dear Mr. Walton, EMERGENCY SERVICE COMMUNICATION SYSTEM RECEI ED MAR 14 `` 2wsswa J U L+JJ City of Spokane Valley The Spokane County Emergency Services Communication Board exists to oversee the operations of 911 in Spokane County. The Board monitors 911 tax revenues and recommends expenditures of these funds to the Board of County Commissioners. The Board contracts with the Sheriffs Office and Spokane Police Department to provide Crime Check services. Because the Board membership includes many officials from the emergency services community, it also serves as useful forum for discussions about the current needs of radio communications countywide. You have representation on this Board through your contract with the Sheriff and also through'the Valley Fire Chief. Currently, a lay citizen position is vacant on the Board. The intention of the lay citizen position is to provide citizens with knowledge of the actions of the Board and a voice on the Board. With this letter we offer you the opportunity to recommend to the Board fnr consideration, a Spokane Valley citizen who would be interested in serving on this Board and representing the lay citizen viewpoint. This is a volunteer position with a four -year term. Currently, the.Board meets on the last Tuesday of each month at 7:30 a.m. for two hours. Please see enclosed a copy of the ordinance that creates and governs the Board. Also enclosed is an application for the position. Sii / MARK K. STERK Sheriff. 911 Director 1 G, SPOKANE COUNTY COURT MOUSE ,7777 �.. �• ... G, SPOKANE COUNTY COURT MOUSE I *P.KIHF Chapter 1.08B EMERGENCY SERVICES COMMUNICATION BOARD board if it is deemed to be for the benefit of the emergen- cy services communication system. (Res. 97 -0527 Attach- ment A § 1, 1997: Res. 91 -0375, 1991; Res. 82 -0549 Attachment A § 1, 1982) Sections: 1.08B.010 Created — Composition. 1.08B.020 Appointment. 1.08B.030 Term. 1.08B.040 Vacancies. 1.08B.050 Removal. 1.08B.0611 Officers: 1.08B.070 Meetings -Rules and regulations. 1.08B.080 Compensation — Expenses. 1.08B.090 Powers and duties of board. 1.0811.010 treated—Compodflon. (a) There is created an emergency services commum- cation board within Spokane County to consist of thirteen voting members, to be known as the "Spokane County emergency services communication board," hereinafter referred to as the "board." The thirteen - member board shall have the following composition: (1) The Spokane County sheriff (or a duly appointed representative). (2) A Spokane County commissioner (or a duly ap- pointed representative). (3) The city of Spokane chief of police (or a duly 'appointed representative). (4) The city of Spokane fire chief (or a duly appointed representative). (5) The fire chief of Spokane County fire protection district No. 1 (or a duly appointed representative). (6) A representative from the Spokane County medical society. (7) A representative as designated by the Spokane County emergency medical services council. (8) A representative from the Inland Northwest Law Enforcement Liaison Group. (9) A re-prescntative ;fox', the inland Empire fire chiefs association other than Spokane County fire district No. 1, as designated by such Spokane County fire protec- tion district chiefs. . (10) A representative from the incorporated cities and towns within Spokane County other than the city of Spokane who shall be jointly appointed by such incorpo- rated cities and towns. (11) Three lay citizens to be appointed by the board of county -commissioners of Spokane County. (b) Additional members may be appointed to the board by Spokane County commissioners upon the rec- ommendation of the emergency services communication 1.08B.020 Appointment. The members of the board shall be appointed by their respective representative bodies as set forth in Section 1.08B.010. (Res. 97 -0527 Attachment A § 2, 1997: Res. 82 -0549 Attachment A § 2, 1982) 1.08B.030 Term. . The terms of the members of the board shall run in perpetuity as long as such individual retains the prerequi- site for the position which they are filling or until their ,appointing body designates a new representative. There shall'`••e a tom of fem- years for the lay membe s. (Res. 97 -0527 Attachment A § 3, 1997: Res. 82 -0549 Attach- ment A § 3, 1982) . 1.08B.040 . Vacancies. Vacancies occurring for any reason whatsoever shall be filled in the same manner in which the underlying member's position was filled. (Res. 97 -0527 Attachment A § 4, 1997: Res. 82 -0549 Attachment A § 4, 1982) 1.08B.050 Removal. Any appointed member to the committee may be re- moved by that entity who designates the board member, for any reason whatsoever. Provided, however, in the event any lay member of the board misses more than three consecutive regular board meetings, the board shall make a recommendation to the county commissioners that said board member be replaced. (Res. 97 -0527 Attach- ment A § 5, 1997: Res. 82 -0549 Attachment A § 5, 1982) 1.08B.060 Officers. The board shall every two years elect a chairperson ax3 vice-chairperc . firm among its appointed members. The chairperson shall preside over all meetings, and in his absence the vice-chairperson shall preside. (Res. 97 -0527 Attachment A § 6, 1997: Res. 82 -0549 Attachment A § 6, 1982) 1.08B.070 Meetings —Rules and regulations. The board shall hold not less than four regular meet- ings each year. The board may adopt rules and regula- tions governing the transaction of business and shall also keep a public record of all transactions, findings and determinations. (Res. 97 -0527 Attachment A § 7, 1997: Res. 82 -0549 Attachment A § 7, 1982) 27 (spok= CeuWy 7 -97) GL 1.08B.080 Compensation— Expenses. Members of the board shall serve without compensa- tion and/or per diem of any kind or nature whatsoever, including compensation for travel to and from their usual places of business to the place of a regular or special meeting of the committee. (Res. 97 -0527 Attachment A § 8, 1997: Res. 82 -0549 Attachment A § 8, 1982) 1.08B.090 Powers and duties of board. (a) The board shall be responsible for the operation of the emergency services communication system. Includ- ed within such operation, but not limited to, are the following: personnel, equipment and facilities, adoption of an annual budget, expenditures, recommended em- ployment and/or termination of the director, and the formulation and adoption of written Hiles and regulations in conjunction with he o;.ention of the emergency ser- vices communication system. (b) The board may establish such committees as it shall deem necessary to assist the board in meeting its duties set forth in this section. Minimally, however, the board shall establish the following committees having the following membership and duties: (1) laxecmitive Committee. Membership (board chair, board vice- chair, immediate past board chair); duties (make recommendations to the board on visioning and planning, act as liaison with staff, resolve issues which require immediate attention, and develop agendas for board meetings that are tied to the standing board direc- tives). This committee shall meet minimally prior to each board meeting. (2) :Review Committee. Membership (vice board chair, designated as chair of the committee; a representative of fire from the board, designated from the fire membership; a representative of law enforcement from the board, designated from the law enforcement membership; and a lay person from the board designated by the chair of the board). If the board vice-chair is a representative of fire or law enforcement, then they should only be entitled to one additional number or, the corrxiittcc. attic (m- view and make recommendations to the board on its contract with the director, work performance of the depu- ty director, as well as perform, collate the results and report on the annual survey). (3) Operations Committee. Composition (deputy direc- tor of department of emergency management (DEM), 911 staff representative, SFD representative, three representa- tives from Spokane County fire districts outside of Spo- kane fire department to be selected by the combined communication board, Cheney PD representative, WSP representative, technical representative, EMS council representative); duties (assist the 911 director with opera- tional issues and/or questions, make recommendations regarding operational issues to the 9 -1 -1 administration or board, assist the 911 staff with formulating operational changes that effect the Spokane emergency communica- tions system). (c) The board shall submit an annual budget recom- mendation to the Spokane County commissioners for their approval. (d) The board shall submit to the Spokane County commissioners its recommendation for terminati or employment of the emergency services system .director and the commissioners shall make the final determination taking into consideration said recommendation. (e) The board shall submit to the commissioners all other matters which are required by law to be acted upon solely by the commissioners. (f) All other matters relating to the emergency servic- es communication system, including day to day opera- tions, shall be determined and implemented by the board and/or its director, unless the county commissioners specifically direct that a matter is to be submitted to them for decision. (Res. 97 -0527 Attachment A § 9,1997: Res. 82 -0549 Attachment A § 9, 1982) . (spy CW t 7 -97) 28 SPOKANE CITY /COUNTY DEPARTMENT OF EMERGENCY MANAGEMENT PROPOSED BUDGET Under the current Resolution for the Spokane City/County Department of Emergency Management (DEM), the City of Spokane and Spokane County contribute evenly to the current budget. With the incorporation of the City of Spokane Valley a new Resolution is necessary to readjust the percentages for contribution for the program. DEM Total operating budget $336,576 WA State SLA ($34,065) Budget $302,511 Spokane County Population 425,600 City of Spokane Valley Population 80,700 City of Spokane Valley % of County .19 Population Remaining 3 Quarters (April -Dec) $43,108 City of Spokane $129,710.50 Spokane County $129,701.50 G3 h; CITY OF SPOKANE FEDERAL LEGISLATIVE AGENDA The 108 Congress, First Session (2003) HISTORY This is the third year of the City of Spokane's comprehensive representation in Washington, D.C. The City intends to pursue a number of high priority funding issues; support projects sponsored by other Spokane regional interests; and monitor a wide range of issues that could impact the City and its citizens. The City will work closely with its Congressional delegation — Senators Patty Murray and Maria Cantwell and Representative George Nethercutt — along with other members of the Washington and Idaho delegations and community leaders to coordinate and address issues of importance. LEGISLATIVE PRIORITIES This agenda for the City of Spokane is by no means exhaustive, but lists a number of priority issues and programs that are important to the City. In those cases where specific funding is pursued (italicized), the project should be a one or two- year advocacy effort, at the most. The City supports projects sponsored by other Spokane area interests and continued funding for national programs that benefit Spokane's citizens. The general programs are those that promote economic development, provide federal support to infrastructure and law enforcement matters that cross jurisdictional boundaries, and assist those less fortunate. As with any dynamic process, additional issues may arise over the course of the year, while others may fall to the wayside depending upon the Congressional agenda. OVERVIEW OF 2003 PRIORITIES LAW ENFORCEMENT ➢ Pursue funding for Intelligence /Information Sharing Computer Equipment, Programming and Training ➢ Pursue funding for Identity Theft- Document Fraud Computer Forensic Equipment and Training ➢ Pursue funding for Hazard Response Personal Protective Equipment ➢ Support continued funding for Local Law Enforcement Block Grants (LLEBG), Community Oriented Policing Services (COPS) and the Violence Against Women Act ➢ Support funding for first responders under the Department of Homeland Security ➢ Support identity theft protection legislation N ➢ Support continued funding for methamphetamine and other drug interdiction, clean -up, education and rehabilitation efforts TRANSPORTATION ➢ Pursue funding for Freya Street Bridge replacement/Broadway Ave. realignment out of federal Highway Trust Fund monies in the reauthor- ization of the Transportation Equity Act for the 21S Century (TEA -21) ➢ Pursue funding for the 1 -90 /Division Street Gateway Revitalization Project ➢ Support continued funding for the US 395 /North Spokane Corridor project ➢ Support funding for the Bridging the Valley project ➢ Support funding for the Spokane Airport traffic control tower project ECONOMIC DEVELOPMENT ➢ Pursue federal funding for expansion of the West Central Community Center ➢ Support EDA grant funding to build the SIRTI Wet Laboratory facility in Spokane's University District ➢ Support Fox Theater Project, a Spokane Symphony capital campaign ➢ Support Community Development Block Grants (CDBG) ➢ Support brownfields redevelopment ➢ Support energy research, innovation and development SOCIAL SERVICES ➢ Support The Emmanuel Project, a community and faith -based multi - purpose family life skills center ➢ Support Temporary Assistance for Needy Families (TANF), anti - hunger and homeless programs and assistance for low income heating ➢ Support fair and affordable housing ➢ Support job training programs ➢ Support Medicaid relief for the states ➢ Support Social Services Block Grants (SSBG) EDUCATION ➢ Support early childhood education, child care and after school programs ➢ Support the No Child Left Behind Act ➢ Support Head Start WATER INFRASTRUCTURE ➢ Support funding of a Rathdrum Prairie - Spokane Valley Aquifer study ➢ Monitor the Water Resources Development Act ➢ Monitor the Sewer /Drinking Water legislation DEFENSE ➢ Support Fairchild Air Force Base Military Construction Program BACKGROUND ON SELECTED LEGISLATIVE PRIORITIES LAW ENFORCEMENT The City will pursue specific funding for additional equipment and training required to provide traditional law enforcement services and to meet increasing domestic security needs. The Spokane Police Department (SPD) requires more substantial personal protective equipment for all hazardous response situations and computer systems to meet heightened intelligence sharing expectations. Intelligence /information Sharing Computer Equipment and Training — $200,000 The second law enforcement funding request is for the procurement of sophisticated computer equipment — hardware, software, programming and training — to facilitate the type of cross - jurisdictional intelligence sharing that is critical to law enforcement and especially to a properly coordinated domestic security response. As the regional intelligence center serving Eastern Washington, Northern Idaho, Western Montana and the Joint Terrorism Task Force (JTTF), cross - departmental and cross - jurisdictional coordination will be constrained without updated computer equipment and analytical software. The City will continue to support federal programs and grants targeted at all types of crime prevention and law enforcement. Clearly, addressing methamphetamine and other drug production and use is a high priority, as is targeting the crimes committed to fund such drug use (e.g. identify theft). Identity Theft - Document Fraud Computer Forensic Equipment and Training — $380,000 This funding request is for computers, hardware and software specifically designed to scientifically analyze huge amounts of data to document patterns and methods of document fraud, such as identify theft. Passing forged or fraudulent financial instruments has long been a law enforcement problem, but with the increase in internet use identity theft has become the method of choice for criminals to obtain fast cash. The funds obtained by identify theft have been known to finance mundane activities like drug use, but also more exotic activities like terrorism. The equipment and training needed for this type of investigation is expensive, but it often uncovers both the financial fraud and the criminal activity being supported by the funds. Hazardous Response Personal Protective Equipment and Training — $325,000 Funds would be used for procurement of hazardous response personal protective equipment (PPE). This type of equipment has traditionally been used for toxic chemical M response or other situations where responders are facing a known or unknown hazardous materials zone. The funds would be used for four "Level A" PPE suits and 900 "Level C' apparati. At present, SPD has no Level A fully encapsulated, full body, impermeable protective suits capable of tolerating a contaminated area. SPD needs this equipment to protect its officers in hazmat reconnaissance and response, including explosive device response, securing a safe perimeter for toxic chemical leaks and methamphetamine lab investigations. Currently, hundreds of Spokane law enforcement personnel have only minimal respiratory (nose /mouth) protection. Level C equipment would allow responders to work in a "warm zone," also known as the "contamination reduction zone." Level C protection includes, at least, a full facepiece, air purifying, canister - equipped respirator. It may also include chemical resistant clothes, shoes and gloves. With the additional of 900 devices, the Department could cover hazardous situations 24 hours a day (three shifts) for three days without requiring additional equipment. TRANSPORTATION Freya Bridge /Broadway Realignment Project — $5,700,000 The Transportation Equity Act for the 21 Century (TEA -21) represents the major authorization and funding source for federal transportation projects, including highways, railroads, transit and airports. The City will pursue specific TEA -21 funding for replacement of the Freya Street bridge, reconstruction of the North /South approaches to the bridge and realignment of the traffic light at Broadway. At present, the bridge does not facilitate the proper flow of traffic and the requisite safe sight lines to the Broadway intersection. The bridge and its approaches with be reengineered and the traffic light will be moved to enhance safety and traffic flow. 1 -90 1Division Gateway Revitalization — $1,600,000 The City will pursue funding from Transportation Appropriations legislation for enhancements to the primary City gateway from the 1 -90 /Division Street interchange. The project anticipates renovating the streetscape from the interchange to the Division /Spokane Falls Boulevard intersection with enhanced pedestrian safety, beautification and other revitalization tools. As the city center gateway off 1 -90, the enhancement of this corridor supports economic revitalization efforts, creates pride in a community that welcomes business, travelers and potential new residents with a positive first impression of Spokane. ECONOMIC DEVELOPMENT The City continues to aggressively work for programs and opportunities for economic development and revitalization, job creation and growth. Such programs may take many shapes, including tax incentives, economic assistance for local governments and strategic investments in brownfields redevelopment, transportation, housing and job training. The City supports efforts to secure $3 million in federal Economic Development Administration (EDA) grants to build the SIRTI's large wet laboratory facility in Spokane's University District. West Central Community Center— $500,000 The City will also pursue $500,000 in additional federal funds from the Economic Development Initiative program for the West Central Community Center. The Center, which has already received $1 million in specifically targeted federal funds, will provide over 100 badly needed slots for child care in the West Central neighborhood and will also provide job training and health care and nutrition services. SOCIAL SERVICES The city will continue to support federal programs that provide assistance to those less fortunate, including the Temporary Assistance for Needy Families program, support for affordable housing (Section 8, HOME, HOPE VI, etc.), hunger and homelessness programs and Community Development Block Grants. EDUCATION The City believes investing in children is imperative and will continue to support full funding and implementation of the No Child Left Behind Act. In addition, the City supports increasing the quality and availability of early childhood educational opportunities and after - school programs, as learning does not begin and end in the school classroom. WATER Together with the Spokane Regional Chamber of Commerce, the City supports funding for a study of the Rathdrum Prairie - Spokane Valley aquifer. As the sole source of drinking water for nearly a half million people, the area needs a complete understanding of the status of this very precious resource, both in terms of present quantity and future replenishing. d. 5� FAIRCHILD AIR FORCE BASE The City will work with Fairchild leadership, its Congressional delegation, and the Spokane Regional Chamber of Commerce to preserve and protect the base's continued mission and operation and support the military construction priorities detailed by Fairchild. The City fully recognizes the importance of Fairchild, economically, to the region and its importance, militarily, to the entire country. City of Spokane Valley Staffing and Organization Chart I As of 4/17/03 = Prothman Interim; Position will continue =New POSt Interim Positions = Contract I Positions (Consulting) Administrative Assistant (% Sharetl with PW) Karen Bosworth, Int. Community Development Dir. Jim Halls, Int. Building Official Bob Ely, Int. Bldg. inspector II - Plans Examiner Kevin Myre Rulon Taylor Bldg Inspector II Permit Specialist Int aelactlen In Progress City Engineer Dick Thiel, Int :cts Barry Husfloen Dawn Dompter Senior Engineer Reoul. min Senior Engineer Long Range Planning Mgr. Greg McCormick, Int. Planner Scott Kuhta, Int. urren Mgr Kim L onna ssocla e Planner 1 Progress Rec wtment In Progress 11 Capital Projects Development J Assistant Eng. Assistant Eng. Recmument In Sandra Raskeli P Citizens of regress Assistant Planner Spokane Valley Traffic City Council Office of the City Attorney City Manager Dave Mercier Administrative I Cary Driskell, i Assistant _ Deputy CA _ Mary Baslington, Inl. Community Development Dir. Jim Halls, Int. Building Official Bob Ely, Int. Bldg. inspector II - Plans Examiner Kevin Myre Rulon Taylor Bldg Inspector II Permit Specialist Int aelactlen In Progress City Engineer Dick Thiel, Int :cts Barry Husfloen Dawn Dompter Senior Engineer Reoul. min Senior Engineer Long Range Planning Mgr. Greg McCormick, Int. Planner Scott Kuhta, Int. urren Mgr Kim L onna ssocla e Planner 1 Progress Rec wtment In Progress 11 Capital Projects Development J Assistant Eng. Assistant Eng. Recmument In Sandra Raskeli P A ssistant anner Re brnent Underway, John Todd, Public Works I Director �- Chief o Dick Warren, Inl. � _ _ _ Assistant ('G Shared Engineering with CD) Technician Officer Chris Bel I 1� Deputy City Finance Director Manager Police Bob Noack, Int. Stan McNutt, Inl. On all — Contracted HR/Admin. Accounting Services: - HR Assistant Manager �. Rewument m -IT Dan Cents, Int. i Progress Misc. L Contracts _ Accountant/ Budget Analyst City Clerk Recruitment in IT Specialist Ruth Muller, Int. Progress On Hoid Accounting Administrative Deputy City Clerk Technician Analyst Seleclon In Ellen Avey, Int. Recruitment Underlay Progress Maintenance Superintendent Mac McDonald, Int. Maintenance Worker Pending Reclass. Office Assistant (Receptionist) Sue Larson, Int. Recreation Dir. Bill Hutsinpilier, Int. Administrative Assistant Seledlon In Progress Senior Center Coordinator Recreation Coordinator Shelley Goss, Int. Recreation Assistants: (FT Summer Temp) Danette Late Kdsti Larson regress Assistant Planner Traffic Recruitment Engineering Underway ._._ _._. ._ ] Planning Techril an GIS Technician Heather Kauer, Int. On Hold L ._._._._._._I A ssistant anner Re brnent Underway, John Todd, Public Works I Director �- Chief o Dick Warren, Inl. � _ _ _ Assistant ('G Shared Engineering with CD) Technician Officer Chris Bel I 1� Deputy City Finance Director Manager Police Bob Noack, Int. Stan McNutt, Inl. On all — Contracted HR/Admin. Accounting Services: - HR Assistant Manager �. Rewument m -IT Dan Cents, Int. i Progress Misc. L Contracts _ Accountant/ Budget Analyst City Clerk Recruitment in IT Specialist Ruth Muller, Int. Progress On Hoid Accounting Administrative Deputy City Clerk Technician Analyst Seleclon In Ellen Avey, Int. Recruitment Underlay Progress Maintenance Superintendent Mac McDonald, Int. Maintenance Worker Pending Reclass. Office Assistant (Receptionist) Sue Larson, Int. Recreation Dir. Bill Hutsinpilier, Int. Administrative Assistant Seledlon In Progress Senior Center Coordinator Recreation Coordinator Shelley Goss, Int. Recreation Assistants: (FT Summer Temp) Danette Late Kdsti Larson Spokane County Library District ..... Memorandum To: Lee Walton, Interim City Manager FROM: Mike Wirt DAB: April 16, 2003 CITY OF SPOKANE VALLEY L IBRARY CAPITAL FACILITIES PLANNING Per our conversation, here is an outline of general responsibilities for the library capital facilities planning process referenced in the draft interlocal agreement that will be considered by the council on April 22. I don't know how (or if) you want this information reflected in the agreement. It's meant show the general framework for the process, not to be an inclusive legal document, and I'm quite willing to modify it to meet the city's needs. As we discussed, I've always intended that District staff (under my leadership) develop the plan. However, we want to work collaboratively with the city to come up with a plan that serves our mutual interests Since 1986, all ten SCLD facilities were either expanded and extensively remodeled, replaced, or established as new branches, most of the work as part of two different voter approved capital improvement programs. All of the staff who participated in the planning for those projects are still here. We have a wealth of experience. Because the work will be done internally, there'll be minimal cost. The District will pay all fees related to project cost estimates. Spokane County Library District responsibilities: 1. Assemble current City of Spokane Valley library use information; obtain City of Spokane Valley demographic, land use, traffic, and capital facility planning information from City staff. 2. Assemble current and future demographic, land use, traffic, and capital facility planning information for the portion of the Spokane Valley lying outside the City but within the District's service area. 3. Develop at least two preliminary library service models based on City demographics, geography, land use, and traffic patterns, taking into account library service needs of the remainder of the Valley outside the city limits. Include general site requirements, general construction /FF &E costs, and estimated operational costs. 4. Present the library service models in the venue(s) determined to be most appropriate to obtain feedback on the preferred model. 5. Further develop the preferred model including but not limited to estimates of public and support space needs, materials shelving, seating, meeting and study room, technology, and parking requirements for all proposed facilities. 6. Obtain an updated construction cost estimate, and estimate of related costs. 7. Determine capital funding options and projected taxpayer and debt service costs. 8. Prepare a written library capital facilities plan proposal for presentation to the city council and District board of trustees City of Spokane Valley responsibilities: 1. Designate City staff and /or officials to serve in an advisory capacity to the District 2. Provide Spokane County Library District staff with current and projected demographic, land use and traffic information, as well as information on other city capital facilities planning. 3. Determine the desired venue(s) for presentation of preliminary library service planning models for feedback on the preferred model. 4. Work with the District to use the feedback obtained in deter the model to more fully develop. 5. Provide the District with other information that might be useful in the capital facilities planning process. PARKS & RECREATION WEEKLY REPORT 4/17/03 Administration: • Met with staff and architect to discuss plans for Kitchen in Center Place facility. • Began move into new office which will be complete by end of week • Attended council meeting with staff for the purpose of presenting report on Senior Center Activities. • Began meeting with legal council to review title reports which may require additional information or clarification. Will discuss same with Stan Schwartz. • Advised County approved contractor for Maribeau Meadows improvements. Expect notice to proceed to be give by end of month. • Met with staff to discuss weekly activities. Park Maintenance: • Most parks have been mowed for first time • Continuing to clean restrooms, control litter and garbage • Maribeau Park area was mowed and trimmed, a number of small repairs were performed, i.e.., irrigation, falls, lights, etc. • Irrigation systems are being opened and activated to insure proper operation when watering will be required. • All play structures have been assessed for safety repairs. All wood equipment has been sealed to prevent any leaching of chemicals from wood. • Valley Mission A -frame was painted inside to cover vandalism. • Reservation displays have been constructed, Sullivan display is in place. • Misc. repairs to machinery have been performed as required. • Staff delivered two desks to Senior Center. • Ball fields are being prepped for spring softball. Senior Center: • Clearing up data base for membership, switching over to ACCESS. • Completed set up for reception area at the Center. • Writing articles and gathering information for the May Newsletter. • Obtaining volunteers and donations for the Spring Fling Dance on Saturday, April 26 Four retirement communities are providing all the desserts, Men of Rhythm Band is playing for free and Farmers and Merchants Bank is donating $200 toward the event, plus a door prize. • Attended a monthly meeting with the City of Spokane Senior Center Directors • Met with the Leadership Team Committee for the 10' Annual Wellness 5 • Conference in Spokane, Art Linkletter will be the Keynote speaker. • Visited withy Shelley Goss on computer issu7es and plans for the 30` Anniversary of the Center. • Orienting a new half time employee (paid for by the Senior Center Board) who will assist with computer work and interpersonal relationships as well as helping to plan Special Events and fund raising. • Recruited two volunteers to put together a computer room with two donated computers to instruct the seniors who want a very basic beginning class on computers. Hope to start first class in June. Recreation: • Met with County Parks and Recreation to discuss fee schedule, pool schedule, staff shirts, picnic shelter reservations, pool reservations. • Prepared forms for County to use when processing our shelter reservations, which will begin next week. • Received training from Thrive on how to use and manage our registration software. • Made several programming changes to prepare for registration opening next week • Met with Z Public and went over requests for web site and how to create a link to Thriva for online registration • Sent direct mailer to houses with kids in Valley zip codes. • Met with day camp staff to go over budget and progr goals so they can be brainstorming and letting me know what supplies will be needed • Established new Verisign account to allow for safe online credit card transactions and opened summer program registrations online. • Began taking and processing registrations for summer programs (phone, in- person, and online). • Set up new workstations in new office down the hall. • Follow3ed up with scholarship requests to Rotary and Valley Kiwanis. • Submitted community grant request Wal -Mart. • Followed up with Youth Commission contact regarding Youth Empowerment Project at U -High identifying what kids want in the community. • Looked into summer food program to determine whether or not we could coordinate same with the YMCA, Community Center and others. • Followed up with request for office equipment needed. • Finalized arrangements for Senior Center Computer. • Met with Doug Chase and Bill to discuss various issues at the Senior Center. • Attended Council meeting for presentation on senior program. • Followed up with Mayor and Council on tourism week events. • Attended planning meeting for Valley Fest. • Met with representative from WSU Cooperative Extension 4H to discuss cooperative programming/classes etc. • Mailed offer letters to summer staff. • Mailed instructor contract to USA Tennis. Also, initiated discussion on adding a tennis class for seniors, based on inquiry from the public. • Mailed proof of insurance requests for all facilities we will be using this summer. Apr 16 03 01:05p Nancy Hill 509- 477 -4745 I_\UM1 \wale YII.Z•L Nancy Hill Director (509) 477 -2532 2521 NORTH FLORA ROAD SPOKANE, WASHINGTON 99216 ((Company)) aAddressl» <<City)), «State» aPOstalCode» Re: Request for Proposal - Pet License Campaign Spokane County Animal Control is soliciting proposals for a major pet license campaign to increase the number of licensed animals in the community. ']'he purpose of the campaign is twofold. First, our goal is to eliminate the euthanasia of adoptable animals in Spokane Countv. Second, overtime we hope to reduce the amount of subsidies that animal control services receive from general tax dollars. The program will feature a "no tolerance" policy on having an unlicensed pet (dog/cat) with a stiff fine for those pet owners that do not purchase the tag. Included in the campaign will be a 60 -day amnesty period for obtaining the license without the fine. Statement of work: Design and implement a marketing and advertising campaign to promote pet (dog/cat) licensing, including but not limited to, the development of theme, messages, advertising design, production and placement. Target area for the campaign is all of Spokane County. Please provide We following additional information: Estimated cost of work. • Statement of experience with this type of campaign. • Samples of sintilar work. • Schedule of hourly rates and charges. Goal: To create a similar campaign as "Click It Or Ticket ", where everyone understands that pet licensing is the law and violators will be fined. The campaign includes the benefits of pet licensing - the license is the pet's phone call home - an identified animal is one that can be returned to the owner. In addition the benefits of spaying and neutering pets should be emphasized. Licensing along with spaying/neutering will reduce the number of unclaimed animals at local shelters that are euthanized. Price will not be the most important criteria in evaluating the proposals. Strong emphasis will be given to quality of work and success of similar campaigns. Please respond by: April 25, 2003 If you have any questions or need additional information please contact me at 477 -1967 or by email: nW11 0sookanecounty. ore Respectfully, , Nancy Hill Animal Control Director p.2 Y' Lee Walton From: Hill, Nancy [NHill @spokanecounty.org] Sent: Tuesday, April 22, 2003 9:37 AM To: Lee Walton Cc: McCaslin, Kate; Beach, Sandie; Boxer, Francine M. Subject: Pet License Campaign - Selection Committee Lee, We have set the date and time for the Pet License Campaign - Selection Committee to meet and review the proposals that have been received from local advertising firms. That meeting is scheduled for May 1 from 10:00 AM - noon (or later if necessary) - in the board room of the Cooperative Extension office at 222 N Havana (near the fairgrounds). We would love to have a representative from the City of Spokane Valley sit on this committee. Please let me know if you will be sending one and whom that would be. We are preparing a packet to send committee members in advance of the meeting. Thanks so much - NANCY HILL Animal Control Director Spokane County Animal Control 2521 N. Flora Road Spokane, WA 99216 work# 509- 477 -1967 £ax# 509- 477 -4745 email: nhill @spokanecounty.org 1 a STATE OF WASHINGTON OFFICE OF FINANCIAL MANAGEMENT Insurance Building, PO Box 43113 • Olympia, Washington 98504 -3113 • (360) 902 -0555 April 18, 2003 Greg McCormick, AICP Long Range Planning Manager City of Spokane Valley 11707 East Sprague Avenue, Suite 106 Spokane Valley, Washington 99206 Dear Mr. McCormick: This is in response to your April 14, 2003 letter to Lawrence Weisser on our staff regarding Spokane Valley's 2003 population estimate. Thank you for the information and data provided. We did find a problem in the development of the 2000 base population for Spokane Valley. The revised 2000 base population is 80, 278. Our population estimate for Spokane Valley for 2003 will be released for your review in early June. It will probably differ from the estimate provided in your correspondence because we will be making downward adjustments to Census 2000 occupancy rates based on postal data, and may adjust household size in some selected cases. If you have any questions, please feel free to contact me at 360.902.0588 or Lawrence Weisser at 360.902.0589. Sincerely, Theresa we Chief Demographer Enclosure cc: Lee Walton, Interim City Manager James P. Harris, Interim Director of Community Development HousingStock City of Spokane Valley Preliminary Census 2000 Population Base: April 17th 2003 This estimate uses the ratio of parcel centroids in and outside the city limits to allocate Population and Housing at the Census Block level. The Census Block data (100% Count data), is aggregated to the Block Group level and joined with SF3 Sample Housing and Population data. Because the SF3 sample data totals do not match the 100% Count data totals, the SF3 data is adjusted to match the 100% count data. Adjustments are made at the block group level, based on the proportions of population and housing types from the SF3 Sample data. Spokane County supplied their adjusted census block boundaries,. city limits and assessor parcels data to OFM for this analysis. Note on Group Quarters: A field check of census block 530630130003001 revealed that Good Samaritan Village Is entirely within the city limits. The group quarter population estimate includes the full 2000 census population estimated for that facility. City Total Total Housing Units Occupancy Rate Occupied Units Average Household Size Household Population GO Population Total Population Adjusted Data Summary Total Housing Units Occupied Units Household Population Total One Units Two Units 3/4 Units 5+ Units MH Units S /H /O Ones +MH 34,035 22,1971 1,3761 9431 6,9421 2,5521 25 24,749 0.943911 0.9636891 0.930233 0.902439 0.896283 0.926332 0.720000 0.959837 32126 21,391 1,280 851 6,222 2,364. 18 23,755 2.467129 2.751438 2.403906 1.821387 1.712472 2.158206 1.055556 2.692402 79,259 58,8561 3,077 1,550 10,6551 5,102 19 63,958 1 80,278 OFFICE OF FINANCIAL MANAGEMENT FORECASTING DIVISION PO BOX 43113 OLYMPIA WA 98504 -3113 c� Page 1 Department of Community Development Planning Division Responsibilities Long Range Planning Current Planning Comprehensive Plan Permit Center — counter as needed Shoreline Master Program — revise Administer all codes & ordinances Subdivision Code — revise SEPA checklists, EIS's Zoning Code — revise Administration of Development Re ulations — 1724 Area -wide Zoning to implement Administrative variances & interpretations comprehensive plan changes Community Development Block Grant Staff reports for: program 1. shoreline development permits 2. preliminary plats 3. site specific rezones 4. conditional use permits 5. variances 6. siting of essential public facilities 7. appeals to hearing examiner Annual population estimate — OFM Short plats Adult entertainment regulations — revise Adult entertainment — administer GIS —joint with current planning GIS — joint with long range plannin Planning Commission Hearing Examiner Staff reports for: 1. comprehensive plan amendments and sub -area plans 2. revisions to the subdivision, zoning and other development codes 3. area -wide zoning 4. adult entertainment Sub -area Plannin Special Projects — policy related Staffing Long Range Planning Current Planning 1 — Long Range Planning Manager 1 — Current Planning Manager 1 — Long Range Planner 1 — Current Planner '/z - Planning Intern 1 — Contract Planner 1 — Code Enforcement Officer 1 — Community Development Director 1 — Planning Technician — 50% Long Range/ 50% Current '/z - GIS Specialist (Spokane County contract) '/z - Administrative Assistant (shared with Building and Public Works) K Jk1^'�w �7 v l lI S j 1M MEMO CITY OF SPOKANE VALLEY 11707 Sprague Ave, Spokane Valley WA 99206 Tel: (509) 921 -1000, Fax (509) 921 -1008 e-mail lwalt6n@spokmevalley.org TO: File & New CM FR: Lee Walton Subject: Follow up on Police Issues A couple of negotiable issues left over from the Sheriffs contract for law enforcement include the following; (Needs Council review at Study session) SCOPE (Sheriffs Community Orientated Police Effort) The County currently owns four "old" houses in SV that are used by SCOPE volunteers. Issue 41. does the City want to continue the SCOPE program? + Issue 42. if so, will we agree to buy these home /offices? Issue #3, if we do, on what basis to we buy them? a. For $1 (I understand that Phil H would agree to this but Kate is less amenable to a donation. b. Pay depreciated value, allowing about 50% credit for the % of SV County property taxes paid over the years. (as was done with the sub- station) c. Pay appraised value ?? (no way) Issue 94. Budgeting for Scope. The total "County" budget for SCOPE is $70,000 for 2003. Our share at 26.7% (don't ask) would be $18,600 plus 26.7% of the Lieutenant who supervises the SCOPE program. Annual total for SV is $36,000 or $21,000 for the remaining seven months of 2003. Thus if the decision is to continue SCOPE we need to amend the budget for that amount. 2. Was there a decision to authorize the two bicycles for Cal's river patrol? 3. Were funds budgeted for the first bunch (half) of Radar units at $25,000? 4. We need to finalize the purchase one half of the sub- station but make sure that the payment is delayed to 2004. County will spend $70,000 to remodel the entrance. 5 Yes I agree that such a meeting would be useful and I will add this to the work program for the new City Manager. We will of course send WUTC the obligatory letter providing for the seven year notice. .4 Z 2 eo - - - - - Original Message---- - From: Gimpel, Ken [mailto:Kgimpel @ wm.com) Sent: Wednesday, April 16, 2003 6:06 PM To: Lee Walton Cc: Stansberry, Bill; Patterson, Dave Subject: Solid Waste Future Lee, it was a pleasure meeting with you some time back to get acquainted and discuss solid waste and recycling issues. As the New City gets closer to (1/ solidifying an interlocal agreement with the Regional Solid Waste System for disposal, we would like to begin discussions with you about current and future collection service options. As you know, there are certain statutory issues regarding municipal incorporation and the solid waste regulatory authority shifting from the WUTC to the City. There are a number of options available to the City and we would like to work closely with you to determine the best course to take moving forward. Please let me know if and when you and /or other city staff would like to begin this dialogue. I look forward to meeting with you again soon. Ken Gimpel Community & Municipal Relat ions Manager waste - Ma l t, Eastern Was hiRQton /Idaho 11320 W. McFar ane Rd. Airway Heights, WA 99001 Phone: (509) 962 -0800, ext 315 Fax: (509) 299 -2195 Cell: (509) 879 -1791 E -Mail: kgimpel @wm.com Lee Walton From: Ormsby, Mike (SPO) [mormsby @prestongates.com] Sent: Monday, April 21, 2003 9:29 AM To: Lee Walton Subject: Maribeau Point Centerplace Project Lee, As we move toward the next phase of this project and the components of financing that we are going to be able to use, I am going to need to get a better understanding of the entire project, where we are on planning, construction, other sources of funding (County, State and Private) and uses both initially and long term. I have talked with Greg Bever, who of course has one perspective. Perhaps you are the best person to talk about it from the standpoint of the City, although I see that the new Manager will be starting in a couple of weeks and I do not want to overly complicate your transition time with one more discussion. I have been hearing the view of the County about all of these transition issues and I just want to make sure that their view is similar to ours. I should also report that it appears that the County may be slowing down on their issuance of bonds, at least for the Fairgrounds. I suspect that they want to make sure that the deal is going to come together and I think that we will have a better feel for that by the end of the week. I am in all day today and tomorrow and would be more than happy to talk with you if you have any questions or need any information. Hope that you had a Happy Easter and have a good week this week. Mike Michael C. Ormsby PrestonlGateslEllis LLP Phone (509) 629 -2100 Fax (509) 956 -0196 e -mail mormsby @prestongates.com Y Michael C. Ormsby mormsby @prestongales.com April 23, 2003 VIA E -MAIL AND US MAIL CONFIDENTIAL — ATTORNEY /CLIENT COMMUNICATION Lee Walton City Manager City of Spokane Valley 11707 E. Sprague Suite 106 Spokane Valley, WA 99206 Dear Lee: This letter and the enclosures are a follow -up to the previous material I sent to you providing an update on the status of the attorney document drafting session on April 14, 2003, as well as your suggestion to work with Pete Witherspoon to coordinate effective, efficient and economical representation of the City of Spokane Valley (the "City "). As we reported earlier, a number of issues were raised at the April 14 meeting which will require discussion with the public officials in order to be resolved. I have enclosed with this letter the "initial term sheet' that was prepared by attorneys for the County in March of 2003 based upon discussions of the public officials. Also enclosed is a document entitled "Second Tier Term Sheet' which includes the identification of additional issues which were identified or arose at the April 14 meeting. I understand that Foster Pepper, Bond Counsel for the Public Facilities District ( "PFD "), will be drafting a second set of documents for circulation to attorneys involved in this Project today or Monday, in anticipation of another document review session on Wednesday, April 23. I would expect at that session that some of the identified issues would be either resolved or further defined, in anticipation of the meeting involving public officials later in the week. The meeting with public officials has been set on Friday, April 25 at 2:00 p.m.. Our firm has been retained by the City as bond counsel. We also understand that Pete Witherspoon was retained by the City as special counsel to deal with real estate and other issues. At this point in the proceeding, there appears to be a significant amount of overlap between finance issues and other issues. As both Pete and I identified at the meeting on April 14, it did not seem economical for us to both be there for the entire meeting, given that with the issues on the table, that is probably not necessary. However, neither of us wants to be presumptuous about who should fill what role. I think both of us feel that at least at this point, it makes sense for me to attend the meetings, segregating my time between finance issues and "other issues ", involving Pete when we come to issues involving transfer of Maribou Point from the County to the City, other real estate issues and agreements and any other issues that might somehow involve a pledge of or encumbrance of the Facility. I am not sure what the hourly rate that Pete committed A Lee Walton April 23, 2003 Page 2 to for his work was, but if it is lower than the fee we committed to, I will certainly commit to reduce our fee to that level so that this arrangement is not more expensive for the City, as that is certainly not what we are intending. Quite honestly, I think once the "deal issues" are resolved it will again become easier to segregate out both the work and at least portions of the Agreements as they relate to real estate and other issues. Pete and I have talked about this approach to and allocation of the work and feel that it will work out fine. We both want to make sure that as issues arise, the City can be protected and we can provide meaningful input to both the City Council and other participants in this transaction and financing. We are finding that it is difficult to always cleanly segregate finance issues from other issues in this transaction. However, we do not want to "double bill" the City. Since Steve and Gary will undoubtedly be attending the public officials meeting whenever it is scheduled, it probably makes sense to identify a time between the document review session on Wednesday and the public officials meeting on Friday to give them the most current update on both the status of issues and an identification of the points of view that will be discussed and need resolution. Pete and I have agreed that it probably makes the most sense for me to attend Wednesday's meeting and I would be available any time after the end of that meeting (which would probably be about 4:00) until the beginning of the meeting with public officials on Friday, including either an evening meeting or an early morning session. (If the only time that such a session works is earlier in the week, that can certainly be accommodated. I would be happy to meet in the early morning or evening as well, if that is the only time we can arrange a convenient time for all involved.) Should you have any questions or issues with either this letter or the enclosures, please do not hesitate to call me. I would be happy to either meet with you or talk with you over the phone: Thank you Lee. Very truly yours, PRESTON GATES & ELLIS LLP By Michael C. Ormsby MCO:x Enclosure Cc: Stan Schwartz, City Attorney Pete Witherspoon, Special Counsel KA48142100001 WCONC0_L28XL /V3 Draft Regional Projects Financing Proposal Second Tier Term Sheet' April 15, 2003 For Discussion Purposes Only SECOND TIER TERM SHEET First Lien Bonds: $70,000,000 Spokane Public Facilities District Hotel/Motel Tax and Sales /Use Tax Revenue Bonds, Series 2003 Second Lien Bonds: $12,000,000 Spokane County Limited Tax General Obligation Bonds, Series 2003 and $7,000,000 City of Spokane Valley Limited Tax General Obligation Bonds, Series 2003 Certain Pending Issues for Leadership Resolution: 1. Revenue Account. District to pledge Regional Project Tax Revenues to the Revenue Account. District to pledge Project Revenues also? If so, do these constitute "net parking facility revenues" only? How would such revenue be tracked? 2. District O & M Losses. When can the District address O & M losses? Only from 77/96 distribution at the very end of the flow of funds? 3. Third Party Depository. Will a third party depository be required to administer the Revenue Account? If not, will the County Treasurer charge for such services? 4. Completion Bonds. Will $7,000,000 in District completion bonds be issued without any third party consent? When? Flow of funds to accommodate repayment of this amount ahead of County Bonds and Valley City Bonds? 5. Additional District Debt. Will District's authority to issue additional debt be restricted by a negative covenant re: necessary written consents throughout the life of the County Bonds and Valley City Bonds? May District pursue a refunding opportunity without third party consent? Any savings threshold required? 6. All Available Means. Would County or City of Spokane require District to take all available means in 2032 to repay: (i) City of Spokane reimbursements to County, (ii) Valley City for District missed payments under interlocal agreement (see below), (iii) County for guaranty payments not reimbursed by City of Spokane, or (iv) County for District missed payments under interlocal agreement? Would a 5 year term -out loan work instead? 7. Second Lien Bond Payment Structure. Concept of a master interlocal agreement where County and Valley City are "lead agency" with respect to development of Fair & Expo Center and Mirabeau Point projects, respectively. District to be "lead agency" for N14 Draft Regional Projects Financing Proposal Second Tier Term Sheet* April 15, 2003 For Discussion Purposes Only Convention Center undertakings. Under such agreement, District committed without qualification to make payments that match debt service on County Bonds and Valley City Bonds? District to have no identified interest in fee title to Fair & Expo Center or Mirabeau? District to pay "liquidated damages" when Regional Project Tax Revenues are insufficient to meet payment obligations? Participants to agree to cross - indemnification provisions with respect to the three regional projects? S. Second Lien Bonds -- Revenue Shortfall Issues. Will County or Valley City require District to pay "liquidated damages" under the above - mentioned master interlocal agreement in years when Regional Project Tax Revenues are insufficient to pay debt service on both first and second lien bonds? Will such liquidated damages equal total amount of payments made by County or Valley City to their respective bondholders? Or just the principal amount of the payment made to their respective bondholders (i.e., does District capitalize interest)? Next, would payments by County or Valley City to their respective bondholders from their own funds carry interest that District must eventually pay? 9. County Limited Guaranty. Will County increase the limited guaranty from $7,000,000 per year throughout the term of the bonds to some higher number? District to use best efforts to negotiate expiration of County guaranty but not obligated to achieve a particular result? 10. Guaranty Timing Issues. When will District Debt Service Reserve Subaccount be tested for purposes of notifying County and City of Spokane? Once a year only? How many months in advance of debt service payment date? 11. Confirm Tax Intercept Validity. Testing of District Debt Service Reserve Subaccount and subsequent City of Spokane performance in favor of County to be in advance of May 10` and November 10` property tax transfers from County Treasurer to City of Spokane. Confirm letter of credit concept -- pay now, argue later? County expectation that it will benefit from legal opinion confirming validity of intercept. 12. Pledges. Will City of Spokane make an ad valorem tax levy pledge for the benefit of the County? Will the County make an ad valorem tax levy pledge for the benefit of the District? Will the District make any "full faith and credit' pledges to the County, the City of Spokane, or the Valley City? 13. Valley City/ County Reserve Fund. District to deposit $2,500,000 of operating profit to this fund or the portion of Regional Project Tax Revenues presently collected? Will the flow of funds provide to fill this reserve as soon as possible or may it grow towards $4,000,000 on its "own steam" only? After reaching a balance of $4,000,000 where does excess money (such as interest) in the account go? Must it be at $4,000,000 by 2018? Thereafter? May the District access this money for the benefit of the District bondholders? May the District access this money in specified circumstances for R &R purposes? Yield restricted? Does the District (either directly or through the flow of funds) have an obligation to refill this fund when and if it is drawn upon, after 2018 or otherwise? Will the County access the money in this fund for payment of its limited W r Draft Regional Projects Financing Proposal Second Tier Term Sheet" April 15, 2003 For Discussion Purposes Only guaranty for the benefit of District bondholders? If so, only the County's pro rata (i.e. 12 /19ths) portion? Will the City of Spokane be obligated to reimburse the County only when the fund is partially or totally depleted? What should the District expect to receive in 2032 when all bonds have been defeased -- $2,500,000 plus identifiable interest? 14. Flow of Funds. Confirm participants understanding of the flow of funds -- present draft structure from County's bond counsel first draft limited guaranty agreement is presented below: 1. All Regional Project Revenues and Project Revenues of District flow to Revenue Account. 2. From Revenue Account, first to District Interest Subaccount to pay interest on District Bonds. 3. Second to District Principal Subaccount to pay principal on District Bonds. 4. Third to District Debt Service Reserve Subaccount (to fund account to $7,000,000 only ?). 5. Fourth, pro rata (12 /19` and 7 /19`' to County and Valley City to pay interest and principal on County Bonds and Valley City Bonds. 6. Fifth, to County/Valley City Bond Debt Service Reserve Account to establish a $4,000,000 reserve and thereafter to maintain such reserve. 7. Sixth, to reimburse County for limited guaranty payments made to District which remain unreimbursed from the City of Spokane. 8. Seventh, pro rata (12/1 9 and 7/19 to County and Valley City for debt service payments on second lien bonds. 9. Eighth, to reimburse the City of Spokane for its reimbursement payments made to the County. 10. Lastly, pro rata (12/96` 7/96' and 77/96' to County, Valley City and District, respectively, towards any lawful Regional Projects purpose (i.e., operating losses, retire bonds early, or to establish R & R funds). /V 6 Draft Regional Projects Financing Proposal Term Sheet* March 14, 2003 For Discussion Purposes Only TRANSACTION 1 $70,000,000 Spokane Public Facilities District Hotel/Motel Tax and Sales /Use Tax Revenue Bonds, Series 2003 1. District to issue $70,000,000 of Hotel/Motel and Sales /Use Tax Revenue Bonds. 2. District to establish a Debt Service Reserve Account with surety bond /cash equal to 10% of principal amount of the bonds. 3. Spokane County (the "County ") to agree to replenish Debt Service Reserve Account on an annual basis if there is a draw /reimburse insurer if there is a payment. 4. City to agree to repay the County within 30 days in full if County pays on District Debt Service Reserve Fund (County intercept). 5. District to establish a Valley City /County Reserve Fund to be available for County's obligation to replenish draws on the District's Debt Service Reserve Account (see item number 6 below). TRANSACTION 2 $12,000,000 Spokane County Limited Tax General Obligation Bonds, Series 2003 and $7,000,000 City of Spokane Valley Limited Tax General Obligation Bonds, Series 2003 1. City of Spokane Valley (the "Valley City ") to issue $7,000,000 of limited tax general obligation bonds for Mirabeau. 2. District to have interest in Mirabeau. 3. The County to issue $12,000,000 of limited tax general obligation bonds for Fair & Expo Center. 4. District to have interest in Fair & Expo Center. 5. Valley City and County consent required for additional District debt if lien prior to their lien. 6. District to establish a Valley City /County Reserve Fund to be available for County's obligation to replenish draws on the District's Debt Service Reserve Account or payments proportionately on the County Bonds or the Valley City Bonds - initial deposit of $2,500,000 growing to $4,000,000 by January 1, 2018. FLOW OF REGIONAL PROJECT TAX REVENUES 1. First, deposits to District's Debt Service Fund to repay District Bonds; 2. Second, deposits to District's Debt Serve Reserve Account to replenish draws /reimburse surety provider; 3. Third, to make payments proportionately to Valley City (for its bonds) and the County (for its bonds); 4. Fourth, to fund/replenish the Valley City /County Reserve Fund to $4,000,000; 5. Fifth, to repay any advances under the Contingent Payment Agreement; and 6. Sixth, 7.29°/% to the Valley City, 12.50°/% to the County and 80.21% to the District to be used for any lawful Regional Project purpose. *Subject to review of revenue and debt service projections in light of market conditions and subject to approval by a bond insurer to the District. IV 7 Draft Regional Projects Financing Proposal Term Sheet* March 14, 2003 For Discussion Purposes Only Possible ways for District to raise an additional $7,000,000: 1. Carefully analyze District's debt capacity to determine if you can "credit" Arena reserves against outstanding debt (Alan Dashen to Confirm). 2. District to make interfund loan. 3. District to sell premium bonds and make interfund loan for difference. 4. District to issue completion bonds at a later date (cap amount). 5. Use interest earnings on District Construction Fund proceeds with combination of premium bonds. 6. District to issue premium CABs. 7. District to issue $7,000,000 annual lease revenue bonds. *Subject to review of revenue and debt service projections in light of market conditions and subject to approval by a bond insurer to the District. NLr � MEMO CITY OF SPOKANE VALLEY 11707 Sprague Ave, Spokane Valley WA 99206 Tel: (509) 921 -1000, Fax (509) 921 -1008 e -mail Iwalton n spokanevallev.org TO: Dave Mercier FR: Lee Walton SUB: Transition Notes CC: Council & Stan M Welcome aboard Dave. I think you will enjoy and even appreciate your term here in the Valley. It's a vital and progressive City and the Council that seems very determined to establish SV as major force in Washington, both economic and politically. For your reading enjoyment I am listing a number of pending issues that need to be picked up and carried through. I will also take the liberty of mentioning some issues, ideas and observation that have come to my mind over the last few months. I realize that offering these suggestions and ideas to a veteran Manager is rather presumptuous on my part. However, most of these suggestions can easily be ignored but I will feel better getting them off my chest and on to yours. Pending issues and casual suggestions In no particular order or priority 1. Interview and appoint a Chief of Police. Having worked with him for almost six months, here isn't much doubt in my mind that that Cal Walker is the right person for this assignment. However, it's important to establish the principal that the Chief is appointed by the Manager not the Sheriff. Thus would suggest that you have a formal interview process and make a big deal out of this appointment. 2. Animal Control options. City has adopted an Animal Control contract which expires 12/31/04 but which contains a 180 day cancellation clause. The County program is one of the best if not the best I have encountered but also one of the most expensive. This condition relates to the sponsorship of Kate McCaslin who has made this Department the center piece of her service on the Board of Commissioners. Because of the cost, the Council has initiated an RFP for alternatives to the current program. About the only scenario that might work is to divide the program between "pound" services and enforcement with the City taking on the latter and contracting with the County just for the former. Frankly, I doubt if we will receive any suitable bids but the RFP should at least serve to get their attention and hopefully result in changes that will lower the cost. These changes could include "regionalizing" by including the City of Spokane and or "streamlining" their program b y eliminating some of the "extras ". Incidentally, an effort should be made to coordinate with Spokane City. I understand they are canceling their Animal Control contract with "Spokeanimal" are currently preparing we an RFP for that service. They are also considering participation in the regional concept but like us don't entirely trust the County to perform. Perhaps if we joined with Spokane, then a new service separate from the County would prove to be feasible. If this were to happen then the County Program would virtually collapse because they could not afford to operate the Center without SV. At the very least, joining with Spokane would give us major leverage. 3. Space and Staffing - This will be a major headache for you and the Council over the next few months. The issue is finding a proper balance between the natural desire to keep staffing levels small and simple against the need to provide good quality services to 80,000 citizens. Don't feel picked on because every new city goes though this exercise and after a lot of fuss and furor they inevitably come to a consensus. It is particularly difficult at this early stage to make these decisions because we don't have a firm fix on future revenues. I'm sure Bob will give you his gestimate but it will be July I" before you have a realistic estimate that you can rely on. Meanwhile, your departments will be clamoring for staff to meet demands for service. Dave, Although I can't prove it for reasons I noted above, my "gut" feeling is that our estimates are conservative and it will turn out the City has a very solid financial base. Thus in the competition between fiscal prudence and being sure we don't fall short of service expectations I have tended to go with the latter. The Council has made strong public commitments, particularly in the areas of planning and development that are important to meet. To my mind a temporary uncertainty about revenues projections will not be an excuse for failing to deliver promised services. A concurrent problem is, of course, the need for office and work space to accommodate additional staff that you and Council determine is justified. There is no easy solution and playing musical offices again won't help much. Moving you and Council to the West Wing provides some temporary relief but with the inevitable expansion of Engineering and Building Services this problem will be exacerbated. One answer is not to expand but I very suspect that you will find that not to do so is an even more expensive solution. Then, of course, as you take on new functions that make sense, there will be a commensurate need for additional space. An almost ideal solution would be to take over the Wells Fargo office adjacent to the Chamber if they can be convinced to relocate. If not there is 4500 sq ft available on the second floor. Perhaps Finance, HR and other administrative functions might move there leaving almost all of the first floor East Wing for Engineering, Planning and Building. About now you will be thinking about a better long term solution about which I will offer some food for thought later on. 4. Contract evaluations Your most critical task may well be evaluating the various contracts and deciding whether the City might benefit by replacing that contract with an in -house or private contract service. I originally assumed that the Manager and or Deputy could perform this function but have come to realize that this will be much too large an assignment for one person. For this reason I have included an Analyst in the current budget and this position is now being advertised. All of the Current contracts contain requirements for unit costing but I'm fairly sure that the information emerging from this will be too convoluted to be of much use in your evaluations. The entire Contract structure is based on a percentage of overall County cost for that service plus overhead. Obviously, if their basics cost are inflated than our share is also inflated and I have little doubt that they are. The County insists on this formula even though it does not reflect their actual additional cost to provide that service. A case in point is Planning and Building services which we have taken over. As I understand it, 12 -14 employees have been "Riffed" from the Building Department along with another dozen from Planning. However, I doubt if they have made comparable reductions in support service such as utilities, janitors or the Commissioners budget. I think we can operate rather effectively with about half of those numbers supplemented by some hourly help. I guess only time will prove if I am been too optimistic. After giving the matter considerable thought, I am of the opinion that the only way to evaluate these contracts is to compare their bottom line cost with a fully costed estimate for a comparable City Department. With that number in hand, you will be in a better position to negotiate. I think the County should be prepared to offer service at our "alternative" cost plus perhaps 10 %. It is unlikely that they will do this even if it is in their best interests. This probably means that some of these "plans" for new Departments will need to be implemented over time. The key of course is careful phasing to reduce the chance of complete chaos. I have been through the process of implementing new departments a couple of times, including police and it's a very difficult and intensive undertaking. (Sorry Dave, I don't mean to preach and I'm sure you will do this very well) Aside from the "big" stuff like Police and Street Maintenance there are some likely candidates for absorptions which might offer some fairly immediate savings. These include Public Defender (Contract with private law firm) Prosecution and perhaps Municipal Court. Stan is an excellent resource for this. 3. Block Grant issue - By May 31 the City needs to notify the County if it wishes to participate in the current CBDG consortium or become an entitlement city. Jim Harris will brief you on this in detail but my suggestion is that we stay in the consortium at least for a trial period. If participation results in our getting a "fair share" of funds and control of their use then we are certainly better off doing so than gearing up to handle this function. If this approach doesn't work to our satisfaction than we can shift direction in subsequent years. Another factor is that if we withdraw, our sister cities in the County will be very adversely impacted so being a good neighbor is another reason to try the consortium approach. Incidentally, I suggest you get acquainted with a local organization called the "Community Center" located on Broadway. This is an umbrella group that includes a number of social service and medical organizations that provide services to low and moderate income families in the Valley. Some CDBG (via the City) support of this organization would be a good and efficient way to fulfill the various Social Service obligations that cities too frequently get mired into. A visit with the Director there would be a good introduction into the "underbelly" problems to be found in SV. Frankly, I was very surprised to learn the extent of poverty and family problems in the Valley and the use of CDBG funds for this multi - purpose Center would be an effective way of dealing with these problems without impacting our General Fund. Mirabeau Project This is a very complicated and messy issue just now. Fortunately the matter is in good hands via Mike Ormsby and Peter Witherspoon. Essentially this involves a "plot" to finance an expansion of the Spokane convention center. In order to get countywide voter approval they threw in a couple of bones including Fairground improvement and a "Community Center type" project here in the Valley. SV was very dubious about getting financially in bed with these other agencies. So, after a lot of fits and starts it was decided that each agency would issues its own bonds to be serviced by voter approved revenue channeled through the Public Facilities District. You can review my memos on this for more detail and Gary Schimmels or Steve Taylor can also brief you very well. Mirabeau Bond sale Mike Ormsby, With Preston Gates is our Bond Attorney and is also keeping me informed on other related matters. Stan Schwartz has reclused himself from this issue because he also represents the SPFD. Peter Witherspoon has been anointed to advise the City and will become more active as (if) final papers emerge from the ongoing discussions. This would be a $7 million issue in the form of a limited General Obligation (Councilmanic) bond. Civic Center Over the past month I have been thinking more about eventual development of a Civic Center Complex. My logic ( ?) for doing this is a multi - purpose brainstorm. First of course is my assumption that over an extended period of time that such a complex is a more economical alternative. Interest rates are low and available land is cheap. Even at a reasonable $14 per sq foot, the long term cost of renting adequate space in this building is going to be expensive. I figure $225,000 minimum annually assuming only the present space. This could easily reach $500,000 if you develop new departments. I haven't looked it up but would estimate that amount would service about a $3 to 4 million dollar bond. However, an even more important reason (I think) is that such an investment by the City somewhere along the Sprague corridor would to be a major catalyst for private investment and redevelopment of that area. There are a number of options available to you. I'm sure the City could acquire a block or two of almost abandoned property such as Home Base at a very reasonable price in the current market. You might also consider buying the old University Mall and converting that into a combination of public and private uses. The old Nordstrom could for example serve as a new Central Library and Court rooms while the City could utilize other vacant space for Departments. Many of the existing uses such as the restaurant and market would remain as rent paying tenants. The combination of public and private in one center is not unique and might convert a tired El development into an exciting and profitable enterprise. More important, either option would likely encourage major private investment on adjoining properties. I was involved in a similar strategy with a California City which against all predictions resulted in a major rejuvenation of a very depressed area so I know it can work. Mike Flannigan dropped an interesting idea on me the other day. Perhaps it might be feasible to use Motel Tax funds to hire our own Economic development "promoter" to handle and expedite new development. This person might also coordinate a Sprague corridor redevelopment effort including the Civic Center. City Entryway It's certainly not high on a list of priorities but I am intrigued with the possibility of acquiring a small piece (just the tip of) of the State owned property where East bound Sprague branches off to the Apple couplet at Francher. This would provide a fantastic place for a major landscaped City entry display. Capital Program/Bond alternative Also far down on the list of priorities is an evaluation of a Capital Facilities Bond for major street renovations. As you well know, sometime an older city reaches a point where the cost of (trying) to repair old streets in poor condition exceeds the cost of servicing bonds that would completely rebuild them. I have no idea if this is the case in SV but it should be evaluated. It may be that with the sewer resurfacing program this point may be rather far out. City logo- A small point but we should not forget to copy write our City logo. I have mentioned this to Stan Schwartz but he has a lot on his plate just now and probably need another nudge at some point. — Dave Dave- The above are some initial transition notes. I'm sure additional items will come to mind over the next few days. As far as memos to Council are concerned I have a file of "newsletters" with attachments that is available to you. The items in these letters are mostly just odds and ends that probably won't be of much use to you at this point but might offer some background. Also included with the letters are a lot of attachments representing routine administrative stuff only to give a new and inexperienced Council some flavor the work flow. This probably isn't necessary anymore. I have also set up four subject file folders on my hard drive as follows; Administration, CM Memos, Contracts and the Newsletters. Stan can provide you with a CD containing this material. As noted, the Newsletters already exist in hard copies but will let you decide whether any of the other stuff is worth printing out. (I doubt it) TILE MANAGE-R TIME ATQITTING I u Good SgAwsit MEMO CITY OF SPOKANE VALLEY 11707 Sprague Ave, Spokane Valley WA 99206 Tel: (509) 921 -1000, Fax (509) 921 -1008 e -mail lwalton@spokanevalley.org spokanevalley.org TO: Council FR: Lee Walton SUB: Newsletter for May 6. Posthumous Letter From The Other Side I'm officially deceased but Dave has asked that the body hang around for a few extra days to water plants, allowing him time to concentrate on interviewing candidates and getting to know the community. Redwood Plaza- N.W. Christian Schools, the owner of this building would like to make a presentation to the Council regarding their effort to provide athletic facilities for youth in Spokane County. In the attached mail they speak of underwriting various such facilities including ball fields, tracks and a multi - purpose center. Nothing is mentioned about an all year Aquatics Center. Since it's about time anyway, I have asked Bill H, and "friends" to give a presentation about the potential of such a Center in the Valley. Perhaps the Christian School foundation might be impressed enough to participate. While on this subject I would remind you again that some participation in this effort from the Hotel Tax would also be appropriate and legitimate. A major aquatic Center, being the only one in Eastern Washington, would be a major attraction that would put a lot of "heads in beds ". Although I have not seen an economic study I am quite sure it would attract not only regional competitions (Eastern Washington and Idaho) but national events as well. If properly designed to include some concessions leases such as refreshments, sporting goods and gifts it would, unlike outdoor pools, probably at least break even on expenses if you exclude debt service. Also, if the Center includes a recreation pool in addition to Olympic competition and diving pools, we could probably close at least two of the old outdoor pools capturing about $150,000 in annual savings. Ideally, the local school districts would agree to partner in this venture or at least agree to long term use agreements to underwrite the maintenance cost. However, I doubt this will happen until the facility is in place. Housing Authority This is an easy one. Attached is a letter from the Spokane Housing Authority offering to take responsibility for existing public housing in SV. I can not imagine any circumstance under which the City would want to take on this task. Until and unless there are changes in existing State and Federal mandates this is a function that can not be avoided so being able to delegate this responsibility to a responsible and effective agency is a blessing. Once you are "over the hill ", it much easier to pick up speed Huntwood relocation Attached is an update on this issue. If nothing else this effort will serve to illustrate the need for the City to develop a strategy for dealing with this kind of problem. At one City in my checkered past we contracted with a local Real Estate to develop and help us maintain a fairly detailed index and analysis (except price) of available properties for industrial use. No, we didn't attempt to take the place of local Realtors but simply use this information to help match properties to clients. They were then referred to the listing agent. Pro a — Speaking of Real Estate, I met with a man last week from "VMSIC,LLC" who wants to interest the City in acquiring a 14 Acre parcel (600 ` frontage on the east side of Pines just south of Grace. They would be willing to build a Civic Center to City specifications and make it available on a lease - purchase basis. (City would make payments for 20 years and then assume title) This would probably be a good deal financially for the City since the property is large enough to consolidate all reasonable future needs including City Hall, Courts, police station and even a Corporation yard. However, this solution would not contribute anything to the much needed effort to revitalize the Sprague corridor. Of course this could just be a ploy since they have also filed a planning application for apartments on the property. More likely, they have discovered that the market for apartments is already saturated and just want to unload it. Health Department Since your meetings are getting way too short for comfort I will ask Ruth to schedule this a presentation by the Health Department at a Study in late May or June. Be sure to bring up the topic of participating in our "one -Stop Center ". See attached. Library Planning The Library contract will be before you on May 13 so attached is a draft outline for the Capital Facilities Plan required by the agreement. There is no hurry to adopt this agreement since 2003 is a free ride. So, if you need more time to review the Contract or Plan or Dave needs time to review the alternatives feel free to put this over. Code Enforcement I was pleased with the Review article last Sunday because it was a good and gentle way to put our "problem" citizens on notice that SV is serious abut cleaning up the City. Our challenge now is to follow up with action before "County style" inertia" sets in. One well proven technique to reinforce an aggressive Code Enforcement program is for the City to sponsor a "clean up" campaign via the local garbage company. Typically, cities have simply included a regular spring and fall "everything goes" requirement in their franchise. However, since we don't have that luxury (yet) I would need to negotiate a deal with the company to provide such a service. I can tell you with some assurance that an "everything goes" pick up would be a very popular service with your citizens because it would give them a chance to get rid of all that accumulation of junk around their yard. Thus, when confronted by a code enforcement action they wouldn't have any remaining excuse not to comply. It would also emphasize Council's focus on this problem. I will check with the Company t see what this service might cost in case you want to do it. Follow up- I have discussed this with the District Manager and think he is agreeable to working something out. (No, 1 didn't need to threaten) The easiest & cheapest way would be to place large bins at various places around the City. Residents could carry their stuff to these locations and the Company would haul them away without charge. A more elaborate but effective way would be to allow residents to put any amount at he curb on their regular collection day. There would need to be some obvious restrictions including no white goods such as refrigerators or junk cars. Speaking ofjunk cars, you might want to consider offering a City bounty for removal of junk cars. The tow dealers owe us a favor since 1 agreed to limit Police tows to the seven Valley operators. I'm sure we could work out a deal where they would haul at a special price. Perhaps $10 -15 from the property owner plus $10 -15 from the City. I suggest the best way to implement this is to establish a 'Junk car "fund ofperhaps $1, 000. Any profit from disposal of a car (it sometimes happens) would be use to replenish the fund If the Council is interested in either or both of these strategies you should do some appropriate "ranting and raving" at a Council meeting about the current situation and ask for an "action plan " to clean up trash and junk cars. Staff then would respond the following week with a plan giving credit and kudos to Waste Management and the local Tow Companies for their cooperation. The plan would probably involve newspapers adds announcing the pick up as the first step in a cleanup campaign. Photographs I haven't hash any response to my earlier suggestion that we arrange with the Historical Society to have a number of historical photos enlarged to perhaps 2000" and used to decorate walls in the Chamber and offices. I will proceed "anyway" to get a fix on availability and costs for your consideration. I'm guessing it will cost about $100 each including a frame. Hey, just be glad I'm not asking for Ansel Adams prints. My predecessor in San Louis Obispo, (circa 1980) convinced the Council there to buy 10 Adams prints for $5000 each. SPFD. If you haven't already you should read the Local Planet article on the Convention Center financing problem. If correct, we need to start thinking about a new strategy to get started with the Mirabeau project. Attached is Mike Ormsby's comment on the article. Plantes Ferry Park- I understand that a Gib Brumback is making arrangement to meet with individual members of the Council. That's fine but first please read the attached e -mail from and Bill H and my response. Until our revenue picture is clarified 1 can not recommend taking on a major new responsibility such as this. Sales taxes — Speaking of revenue, I am attaching (thanks Bob) an updated Sales Tax history for the County through April. While there has been a very modest drop of about 1.5 % for the first four months of 2003 our prospects look pretty good. If the Incorporation study estimate of $15 million is accurate then this 1.5 % drop would still bring in about $14,800,000 on an annual basis. Our 2003 budget is based on an annualized projection of only $12 million so there seems to be ample "freeboard" to account for any potential decline. Also, the Incorporation Study estimate appears to represent about 50% of total County revenue from Sales taxes in 2002. My general impression is that SV represents a much larger proportion of sales tax paying establishments than 50 %. While I have not been everywhere in the County but I certainly can not identify business locations that would equal what is included within SV. If I am right then of course we could receive substantially more than the $12 mill figure we are now using as a base. Lone Range Plannine I am attaching a draft work program for our long range planning program so you can get chance to review it before the May 6 study session. It looks quite simple and straight forward but I can assure you that it represents enormous investment in manpower and effort. Fortunately, Greg McCormick and Scott Kuhta have the expertise and a good handle on the program. It won't be easy but am confident they can pull it off. Photos- Dave will be receiving a proposal soon for purchase of some historical photos to display in the Council Chamber and the West wing. If you like these you can select more from several hundred available. Thanks again everybody Don't be sad because it's over, smile because it happened. ATTACHEMENTS a. Letter Fr: Spokane Housing Re: agreement b. Memo Fr: Kim L Re: Huntwood Update c. Mail Fr: K Thorburn Re: Board of Health d. Weekly Report- Park and Recreation e. Employee Status report (Confidential) f Memo Fr: M Wirt Re: Capital Facilities outline g. Mail Fr: Mike Ormsby Re: Mirabeau Update h. Memo Fr: Bill H Re: Project tracking i. Mail Fr: Northwest Christian Schools j. Mail Fr: Bill H Re: Plantes Ferry Park k. Sales Tax History 1. Memo Fr Scott k Re: Long Range Planning Program m. MNSC News article n. Mail Fr: M Ormsby Re: Convention Center o. Letter Fr: M Ormsby Re Mirabeau Bonds p. Notice of State Subvention payments for April. a r V7 X1 5 S,`%0 0 4ti To: Mayor, City Administrator and Members of the City Council of the City of Spokane Valley FROM: Dianne Quast Spokane Housing Authority DATE: January 24, 2003 SUBJECT: Issues Involved in declaring the need for Spokane Housing Authority to operate within the boundaries of the City of Spokane Valley Introduction The City of Spokane (the "City ") through the City Council (the "Council') formed the City of Spokane Housing Authority (the "Authority") in 1969. The Mayor, subject to Council confirmation, appointed the five members of the Commission, who are charged with the responsibility of directing the affairs of the Authority. The name of the Authority was subsequently changed to the "Spokane Housing Authority ". In October 2002, the City and County agreed to a Joint City and County Housing Authority retaining the name Spokane Housing Authority. The County Council now appoints two members of the Commission, the city appoints two members, and there isjoint agreement on the Resident Commissioner of both the City and County Spokane Housing Authority now administers and owns 670 units of low - income affordable housing. Of these units Valley 206, a 207 multi - family complex and 7 public housing scattered site units are within Spokane Valley. Spokane Housing Authority also administers the Tenant Based Rental Assistance Program for five counties, Spokane, Whitman, Pend Orielle, Lincoln and Stevens. SHA is currently serving 4200 households under this program. Within Spokane Valley 328 households are currently receiving rental assistance. The Authority is proposing that the City of Spokane Valley declare a need for Spokane Housing Authority to fully function within the boundaries of the City. SHA is requesting that a resolution include future facilitation by the Authority in the development of affordable housing in the City of Spokane Valley as well as administering the Tenant Based Rental Assistance Program within your city limits. I Discussion 1) Is there legal authority for the formation of a joint city /county housing authority? Yes, there is. RCW 35.82.300 provides that the legislative authorities of each entity can, by ordinance, form a joint housing authority. In this instance, the City and County have already formed one and if the City of Spokane Valley agreed that it should be included in this joint authority, they could so find by a resolution. 2) Can either the City incur any debt for the operation of the Authority? The joint authority is a quasi - municipal corporation governed by an independent board appointed by the City and County. Even though the City and County have responsibility to appoint the members of the Board, such appointment authority does not make the municipal entity responsible for any debts of the Authority. The Authority would be responsible for its own operating costs and bonded indebtedness. The existing Authority maintains its own policies of insurance through HARRP and as a member of that organimtion is also a member of the risk management pool ran by HARRP, which is probably one of the most aggressive in the State. The City may be asked to provide a separate guarantee of the Authority's bonded indebtedness or on an individual development in order to lower the interest rate charged, which would reduce debt service payments made by the Authority and in effect reduce rental rates. The Council would have the ability to vote "no" to such a guarantee. The City could not incur any responsibility for the Authority's debt absent specific action on their part. 3) What programs does the Authority presently manage with the City of Spokane Valley? The Authority currently administers 328 tenant -based vouchers under several different programs that serve residents living in Spokane Valley. These programs include: Section 8/Housing Choice Voucher Program, Welfare to Work, HOPWA, and Family Unification and Section 8 Mainstream Vouchers for families with disabilities. The Authority owns and manages 7 units of public housing single - family units. The Authority owns a family community of 207 units in the Valley that houses families of mixed incomes. This property is bond financed and is self - sustaining in its debt service, operational costs, and reserve accounts. A new home ownership program is also underway that will provide a lease-to-own option for up to 60 low income families to become home owners of new construction, single family homes. The Authority will pursue additional purchase and ownership of properties to provide for low- income housing needs as identified in the County's Comprehensive Plan. SHA is interested in pursuing additional properties for purchase and rehab. as well as new development. The Authority will be pursuing partnerships with non - profits and for - profits to best address the affordable housing needs of the community. It is recognized that Authority -owned property is non - taxable. a Page I of 1 Lee Walton From: Kim Lyonnais Sent: Friday, April 25, 2003 11:13 AM To: Lee Walton Cc: Mike Devleming; Mike Flanigan; Richard Munson; Jim Harris; Greg McCormick; Dick Denenny; Diana Wilhite; Dave Mercier Subject: Huntwood update Lee, Here's a quick update on the Huntwood relocation issue: 1) Water is not provided to the property but Consolidated Water is willing to annex the property and provide the necessary amounts. (1 year annexation process) 2) Sewer will be provided to the site this summer. The only problem is that the construction design currently shows the line dissecting the property diagonally. This could be reconfigured if the new owner so desires. 3) Power. There is three phase power to the property on Flora (North and South) and there is two phase available on the East and West route, Mission. 4) Gas is available just south from Mission and would not be a problem to extend the line. There is also gas along Flora which could be connected, or ran to the south end of the property. 5) Stan Schwartz has developed a very unique way to provide incentives or "perks" for Huntwood to stay within the city boundaries short of waiving the permit fee. (permit fee would be approximately $110,000) I have a call into Mr. Jeff Harris today (and last Wednesday) to possibly get together and discuss the status of their search and what we would have to offer. I also have a call into Mr. Wayne Frost, representative of the property owners, inviting him to meet with Huntwood and the City to possibly begin negotiations. Any suggestions or comments are appreciated and I'll keep you informed on any changes or meeting schedules. Kim Lyonnais 4/25/2003 b Page 1 of 1 _ - -- —.. -- _. -.._ - - ...-- .... -... -. _ -. - -- - - - - -- --- Su bj: Board of Health RE : Date: 4/17/2003 10:22:13 PM Pacific Daylight Time From: KThorburn(cbspokanecounty.org To: Darlee20aol.com Sent from the Internet Details Hi there, I've mentioned to a couple of the councilman that I'd like to meet with the council about the health district, especially around issues of governance and budget. They suggested a study session. Your a -mail reminds me of this; I was waiting until after the formation of the city. Could you help me set this up? The best way to schedule something is to contact my assistant Marcia at the number below. The composition of the Spokane Regional Health District Board of Health is created by resolution of the county commissioners. I is rently the 3 commissioners 3 elected officials from Spokane, 2 elected officials from other towns an cities m e ounty and 3 at -large mein ers appoin e y e commissioners public health agencies. This is only granted by Kim Marie Thorburn, MD, MPH Health Officer Spokane Regional Health District 509 - 324 -1501 509 - 324 -1507 fax of appoin men . ities have no statutory authority over local -ounty commissioners. - - - -- Original Message---- - From: Darlee2 @aol.com [mailto:Darlee2 @aol.com] Sent: Tuesday, April 15, 2003 5:13 PM To: kthorbum @spokanecounty.org Subject: Board of Health Good Afternoon Doctor. Perehaps you can help me address a question raised by our City \ - Council last week. How are the members of your Board appointed and are these appointment for set terms. Obviouly as the new kid on the block, this Council is interested in participating on allot the various Boards and commissions that provide services to the citizens of the Valley. Any information you can provide would be welcome. Thank you, Lee Walton, City Manager Subj: Re: Board of Health Date: 4/18/2003 9:44:23 AM Pacific Daylight Time From: Darlee2 To: KThorburn(cDsookanecounty oro Thanks for the info and yes I will set something up with Council.. One of the issues is possible Health Dept. support for our "one stop" permit center as a service for "East County" residents. One of the most frequent complaints we receive is about the need to travel North Spokane to get certain permits from other agencies such as the Health Department. We understand that cities have no jurisdiction (thank goodness) over the Health District but are hoping we can persuade the Board cooperate in this effort. For some reason, best explained as a "senior moment" I used my personal e-mail account to contact you. Sorry, my City address is "lwalton@spoknaevalley.org. G WEEKLY REPORT Lee Walton Page 1 of 2 From: Bill Hutsinpiller Sent: Thursday, April 24, 2003 1:58 PM To: Lee Walton Cc: Bob Hughes (bwhughes @spokanecounty.org); Karen Cornell (kcornell @spokanecounty.org); Shelley Goss (Business Fax), Bob Hughes (bwhughes @spokanecounty.org) Subject: Weekly Report 4/24/03 WEEKLY REPORT 4/24/03 Administration: • Held pre- construction for Maribeau Meadows in County office. Notice to proceed given to Eller Construction. • Finished review of Title Reports on parks to be transferred from the County to the City of Spokane Valley. • Interviewed candidates for Administrative Assistant position in the Parks Department. • Attended Council meeting to review Park Ordinance with Council. • Attended Dept, Head staff meeting. • Held staff meeting for parks staff. • Reviewed equipment needs with Bob Hughes for future reference. • Met with Jayne Singleton to discuss status on her proposal regarding use of Opportunity Township Hall as a Museum. • Met with Architect on Center Place design. When materials are ready will schedule presentation to council for approval of plans. • Meeting with Maribeau Point Inc. committee at Journal office. Park Maintenance: • Mowing, cleaning, and litter control were performed as ongoing function. • Aeriating is continuing. • Softball fields are prepared for this weekend tournaments. • Irrigation repairs are being performed. • Graffiti was removed from a picnic table slab and the men's restroom at Brown's Park. • Graffiti was removed from rocks at Edgecliff Park Shelter. • Playground inspects were completed. • Replaced vandalized panel at Brown's Park play area. • Replaced vandalized mirror panel at Balfour Park play area. • Replanced three boards on the bleachers at Edgecliff Park. • Sheet rocked the ceiling in the pump house at Mirabeau Park • Moved various items to and from the parks office at City Hall. • Prepared Walley Mission corral and stables for the opening season Horse Show. • This week Eller Corporation began work at Mirabeau Meadows. • Staff finished sealing wood in play areas. I 4/25/2003 WEEKLY REPORT Recreation: Page 2 of 2 • Continued taking registrations and fielding questions from the public regarding summer programs • Began organizing new department space to accommodate easy access to information and resources for staff and public. • Prepared insert for Vera power bills to be distributed during May advertising summer programs. Waiting for Communications Director to return fronm vacation and approve our flyers. • Revamped our Park Usage Agreement to make it simpler to use, including facilities as well as parks, and to be in compliance with our alcohol policy as it develops. • Informed that gyms at University Center would not be available this summer after all, so applied at evergreen Middle School for use of their gym for Skyhawks basketball camp. Still looking for a new location for Indoor Playground. • Met with YMCA camp director to discuss how our programs can interact for our mutual benefit this summer, specifically at Mission and Terrace View parks and how we can Jointly facilitate the Summer Food Program. • Followed up with summer food program to find out who was sponsoring it and if we were going to have a summer food program so we can coordinate with YMCA, community center, and others. • Followed up with request for parks computers. • Attended City Council meeting to hear reading of Park Ordinance. • Followed up with remaining city council members regarding check presentation during tourism week. Conveyed information to Spokane Visitors and Convention Bureau. • Confirmed with Tennis instructor, Senior Center, and other interested parties in the public regarding adding a senior tennis class at Mission Park this summer. • Followed up with aerobics instructor regarding adding aerobics, pilates, and yoga in the fall. • Contacted Western Dance Association in reference to having youth square dance lessons in the fall and having the Western Dance Association perform or have a joint dance /BBQ for our day camp kids and their families during Wild West week and /or Performing Arts week this summer. • Added volunteer opportunities, swim lessons, swim team, and public swim information to our website, as well as advising people that they may reserve picnic shelters and pools this summer. • Spoke with young person interested in volunteering with summer programs. Senior Center: No report. 4/25/2003 d v M City of Spokane Valley Position - Employee Status CONFIDENTIAL POSITION INCUMBANT STATUS DON'S NOTES Accountant/Budget Analyst None Recruitment Underway Not an Interim position Accounting Manager Dan Canis Prothman Interim Applied for Finance Dir. May want to stay Accounting Technician Ellen Avey Prothman Interim May apply for Accountant or leave Administrative Analyst None Recruitment Underway Not an Interim position Administrative Assistant -CM Mary Baslington Prothman Interim Need to assign Administrative Assistant -DCM None May hire from AA or Recruit specifically AA to DCM /HR Mgr. Administrative Assistant -PR None Interviews Completed Will be outside hire Administrative Assistant - Council /Atty None Interviews Completed Administrative Assistant -PW -CD Karin Bosworth Prothman Interim See Lee and Don Assistant Engineer - CIP None Recruitment Underway Assistant Engineer - Dev Review Sandra Raskell City Employee Starts April 30 Assistant Planner - Current John Todd Temp City Employee May want to apply Assistant Planner - Long Range None Recuitment Underway Associate Planner Scott Kuhta Prothman Interim Wants the regular position Associate Planner Micki Harnois Prothman Interim Wants the regular position Building Inspector II Kevin Myre City Employee Was candidate for BO Building Inspector II Barry Husfloen City Employee Building Official Bob Ely Prothman Interim Not a Candidate City Clerk Ruth Muller Prothman Interim Not a Candidate City Engineer Dick Thiel Prothman Interim Candidate for PW Dlr? City Manager Lee Walton Prothman Interim Replaced by Dave Mercier Code Enforcement Officer Chris Berg City Employee Community Development Director Jim Harris Prothman Interim Not a Candidate Deputy City Attorney Cary Driskell City Employee Starts April 30 - See Don Deputy City Clerk None May hire from AA or Recruit specifically AA candidate pool established Deputy City Manager Stan McNutt Prothman Interim Not a Candidate Engineering Technician None . Interviews Underway Finance Director Bob Noack Prothman Interim Not a Candidate Human Resources /Contracts Mgr. Don Morrison Prothman Interim Position merged with DCM Information Technology Specialist None Recruitment Pending Maintenance /Construction Inspector None Recuitment Pending Office Assistant Sue Larson Prothman Interim Candidate for AA position- where? Parks and Recreation Director IBill Hutsinipiller jProthman Interim Not a Candidate 4/24/2003 City of Spokane Valley Position - Employee Status CONFIDENTIAL POSITION INCUMBANT STATUS DON'S NOTES Permit Specialist Dawn Dompier City Employee Planning Manager - Current Kim Lyonnais Prothman Interim Wants Job (top of range Planning Manager - Long Range Greg McCormick Prothman Interim Applied for CD Dlr - Wants at top Planning Technician Heather Kauer Prothman Interim Wants job or Asst. Planner Plans Examiner Rulon Taylor City Employee Public Works Director Dick Warren Prothman Interim Not a Candidate Public Works Superintendent Mac McDonald lProthman Interim Wants the regular job Recreation Assistant Full -time summer positions Recreation Coordinator Shell Goss jProthman Interim lWants the regularJob Senior Engineer - CIP None I Recruitment Underway Senior Engineer - Dev Review None I Recruitment Underwa 4/24/2003 Spokane County Library District ..... Memorandum To: Lee Walton, Interim City Manager FROM: Mike Wirt DATE: April 16, 2003 SUBJECT: CITY OF SPOKANE VALLEY LIBRARY CAPITAL FACILITIES PLANNING Per our conversation, here is an outline of general responsibilities for the library capital facilities planning process referenced in the draft interlocal agreement that will be considered by the council on April 22. I don't know how (or if) you want this information reflected in the agreement. It's meant show the general framework for the process, not to be an inclusive legal document, and I'm quite willing to modify it to meet the city's needs. As we discussed, I've always intended that District staff (under my leadership) develop the plan. However, we want to work collaboratively with the city to come up with a plan that serves our mutual interests Since 1986, all ten SCLD facilities were either expanded and extensively remodeled, replaced, or established as new branches, most of the work as part of two different voter approved capital improvement programs. All of the staff who participated in the planning for those projects are still here. We have a wealth of experience. Because the work will be done internally, there'll be minimal cost. The District will pay all fees related to project cost estimates. Spokane County Library District responsibilities: 1. Assemble current City of Spokane Valley library use information; obtain City of Spokane Valley demographic, land use, traffic, and capital facility planning information from City staff. 2. Assemble current and future demographic, land use, traffic, and capital facility planning information for the portion of the Spokane Valley lying outside the City but within the District's service area. 3. Develop at least two preliminary library service models based on City demographics, geography, land use, and traffic patterns, taking into account library service needs of the remainder of the Valley outside the city limits. Include general site requirements, general construction /FF &E costs, and estimated operational costs. 4. Present the library service models in the venue(s) determined to be most appropriate to obtain feedback on the preferred model. 5. Further develop the preferred model including but not limited to estimates of public and support space needs, materials shelving, seating, meeting and study room, technology, and parking requirements for all proposed facilities. 6. Obtain an updated construction cost estimate, and estimate of related costs. 7. Determine capital funding options and projected taxpayer and debt service costs. r 8. Prepare a written library capital facilities plan proposal for presentation to the city council and District board of trustees City of Spokane Valley responsibilities: 1. Designate City staff and /or officials to serve in an advisory capacity to the District 2. Provide Spokane County Library District staff with current and projected demographic, land use and traffic information, as well as information on other city capital facilities planning. 3. Determine the desired venue(s) for presentation of preliminary library service planning models for feedback on the preferred model. 4. Work with the District to use the feedback obtained in determining the model to more fully develop. 5. Provide the District with other information that might be useful in the capital facilities planning process. Lee Walton From: Ormsby, Mike (SPO) [mormsby @prestongates.com] Sent: Tuesday, April 15, 2003 9:35 AM To: Lee Walton Cc: 'sms @wkdtlaw.com'; 'pwitherspoon @workwith.com' Subject: Update On Document Drafting Session - Attorney Client Communication (Confidential) Lee, Best Regards; Mike Ormsby Michael C. Ormsby PrestonlGateslEllis LLP Phone (509) 629 -2100 Fax (509) 456 -0196 e -mail mormsby @prestongates.com 1 7 Maribeau Meadows: Page 1 of 1 Lee Walton From: Bill Hutsinpiller Sent: Thursday, April 24, 2003 2:30 PM To: Stan McNutt Cc: Lee Walton Subject: Executive Project Tracking Maribeau Meadows Development of 10.5 acres in Maribeau Point Park, consisting of parking lot, picnic shelter, restroom, trails, lighting, and landscaping. Construction began April 23 and will be complete October 1st Center Place Community Center kDevelopment of a 52,000 square foot community center, consisting of three wings: one for Senior Services, one for Education, and One as support facility with great room, restaurant and catering facilities. Currently in design development phase. Financing through PFD pending. Acq uisition of Maintenance Facili Currently working with Central Valley School District to devlop dialog on subject. University High School (shutting down over a period of time) has a vocational facility that is not being used and would serve our purposes as a maintenance facility. In addition the remainder of the site could easily be converted to public use as a community center. Aq uatic Facili Development Currently the County has 1.6 million dollars set aside to develop an aquatic facility. There has been interest in developing a year round facility vs an outdoor facility for summer use that would replace the Mission Valley pool which is reaching the end of its life expectancy. We need to develop a process that will result in a decision regarding which direction the City of Spokane Valley is going to go. I have recognized experts in this field ready to come to Spokane and discuss this issue. 1 4/24/2003 Lee Walton From:. Sue Larson Sent: Thursday, April 24, 2003 3:51 PM To: Ruth Muller; Lee Walton; Mike Devleming Subject: FW: Introduction - - - -- Original Message---- - From: Vern Buller [mailto:vbuller @nwcs.org] Sent: Thursday, April 24, 2003 12:28 PM To: Sue Larson Subject: Introduction V 1 2 G✓ t e 2 Mayor Mike Devleming Dear Mayor DeVleming: Subject: Spokane Valley City Council Presentation By way introduction I am the Development Director for Northwest Christians Schools. NWCS has - been in existence for 53 years, we are preschool -12th grade school with about 600 students. We are located on two campus sites, our preschool -6th grade is located at 1412 W. Central Ave. in Spokane and our 7th grade -12 grade is located at 5104 E. Bernhill Road in Colbert. The Clock Tower /Redwood Plaza is owned by the school and is under the management of our Foundation Board. Our Foundation Board is made up of the following individuals: Steve Trefts -Owner of Northwest Trustee & Management Jim Greenup - Quantum Financial Planning Services Ron Friedly -V.P. Washington Trust Bank Kayo Hancock - Retired G.T.E. Corporation First and foremost we are school that is committed to the youth of Spokane County, We have athletic facilities —that are available for community use, these include a multi- purpose activity center} soccer field, baseball field, softball field, cross - country facility and a proposed track and field complex. Our request is that we be .given 5 -10 minutes at an up- coming council meeting to introduce ourselves to you. We would bring along .several of our students. This could be in the form of a Power Point presentation, with a brief Q & A. or any other format you would deem appropriate. i It is our desire to be another avenue for positive input in the youth of Spokane County as such we desire to make ourselves known the community we endeavor to serve. You may recall that you met Mr. Greenup and myself at your recent incorporation ceremony. Please let me know if this would fit into what we know is the very busy agenda of your new city. Vern Buller Development Director 509.238 -4005 email: vbuller @nwcs.org 1 I Bill; Very Carefullv The meeting is a good idea so go ahead and set something up for Dave and yourself as a prelude to meeting with Council. I guess my question, from a selfish point of view, is why? Is there any advantage to having the City own and operate this facility other than some questionable prestige. Clearly, it will be an expensive park to operate and maintain ($250,000 annually I understand) and it is unlikely that the Soccer Association will be able to contribute much to the pot? In short, we would be doing the County a big favor in taking over Plantes Ferry Park so I suggest it would be fair to expect something in return. I'm not sure what it might be that would equalize 250,000 annually. One thought would be for them to amend the Urban Boundary for the area abound the Plantes Ferry Park (or some other area) and help us to annex it. It could be that the additional property valuation would produce taxes that would balance out the additional cost. In any case, I would suggest we (you -white man) proceed carefully to make sure we don't take a big hit. As far as finishing the concession building is concerned, perhaps the City might offer cash contribution; say $25,000, on the basis that the Park does serve SV residents as well as County residents. Such a contribution would certainly be cheaper than annexation. - - - -- Original Message---- - From: Bill Hutsinpiller Sent: Tuesday, April 29, 2003 2:46 PM To: Lee Walton Cc: Dave Mercier Subject: Maintenance Agreement with Spokane County Lee — I had the opportunity to talk with Doug Chase following his meeting today with County Commissioners. It appears the Commissioners may not pursue the waiver of section No. 20 of the proposed agreement. I asked Doug to confirm this so we can take appropriate action if needed. The subject of Plante's Ferry Park came up at the Commissioners meeting where Gib Brumback requested additional funding to complete the Restroom /Concession Building at a cost of $96,000. As a result of this request the Commissioners suggested Mr. Brumback approach the City of Spokane Valley with the understanding the County would be willing to consider transferring the park to the City of Spokane Valley if he could interest the City in such a move. I believe we need to discuss this matter and set up a meeting with Mr. Brumback. Let me know how you would like to proceed. Bill J- Apr 30 03 07:45a Margaret Smith 477 -2251 p.1 SPOKANE COUNTY RETAIL SALES TAX HISTORY For the Period Ending April 2003 REV ENUE Sewer General Fund Construction Portion Fund Portion January $2,004,679 February 2,418,218 March 1,896,783 April 1,798,695 May 2,215,535 June 1,942,398 July 2,116,604 August 2,259,570 September 2,376,873 October 2,193,510 November 2,199,260 December 2,117,974 2001 TOTAL $25,540,098 2002 Revenue $285,566 342,021 268,490 259,966 317,646 276,292 300,423 323,329 339,464 311,793 315,028 302,473 $3,642,489.99 Total for Both Funds Total Total January $2,031,556 February 2,665,215 M arch 1,691,451 April 1,818,687 May 2,152,475 June 1,947,823 July 2,058,921 August 2,307,115 September 2,239,891 October 2,172,705 November 2,297,440 December 2,041,136 2002 TOTAL $25,424,416 2003 Revenue January $2,031,013 February 2,632,265 March 1,672,545 April 1,837,630 May O O A June July August September October N b $289,614 378,342 240,800 259,505 302,379 277,580 293,604 329,387 319,165 310,044 327,923 291,441 $3,619,784 $286,524 370,142 182,037 209,431 Post -it" Fax Note 7671 Date 1 Pat) sp To ' 15 0 10 0 [7L C From f Q, f Co./Dept. Ua.�. V co O O A Phone k Phone # Fax # Fax # % Increase Over Prior Year 1.1 8.6 2.4 10.9 -3.4 7.3 -5.9 11.0 1.4 -4.4 -2.2 3.0% % Increase over 2001 1.4 10.3 -10.8 0.9 -3.1 0.3 -2.7 2.1 -5.8 -0.9 4.4 -3.6 -0.5% % Change 2,317,537 3,002,407 1,854,582 2,047,060 ovem er December 2003 TOTAL $8,173,453 $1,048,133 $9,221,586 -1.4 -4.0 -1.5 -1.6% 4/30/2003, H:\MSMITH \EXCELL \History.xls (Margaret Smith) 2,290,245 2,760,239 2,165,273 2,058,660 2,533,181 2,218,691 2,417,027 2,582,899 2,716,336 2,505,303 2,514,288 2,420,447 $29,182,588 2, 321,171 3,043,557 1,932,251 2,078,192 2,454,854 2,225,403 2,352,525 2,636,502 2,559,057 2,482,749 2,625,363 2,332,577 $29,044,200 MEMO Date: April 29, 2003 To: Jim Harris, Community Development Director From: Scott Kuhta, Long Range Planner 16 — C Greg McCormick, Long Range Planning Manager L e e CAJ RE: Work Program Attached is the Draft Long Range Work Program for your review. If you would like any changes, please let me know. Also, we need to present this to the City Council at a work session for their review and prioritization. Please let us know if you need any assistance in getting this scheduled. F-A Spokane Valley Long Range Planning 2003 DRAFT Work Program Task 1. 2003 OFM Population Forecast (completed) Planning Commission Orientation - 2 ' I Plannin Short Course (completed 3. Implementing Zone Map Changes - Comp Plan Amendments 4. Community Development Block Grant June Oct I Nov I Dec 5. 1 Public Participation Guidelines 6. Code Enforcement Ordinance 7. 11 Adult Use Ordinance 8. ; Animal Unit Ordinance Develop Comprehensive Plan Wok Program - 9. 1 1724 Administration Rules an Update 10 ' ; - Begin Comp Plan Process_ 1 11, 1 E Evergreen Corridor Subarea Plan /Zoning ' ME ��— I Steering Committee of Elected Officials 12, i Varies, depending on issues before Steering Committee. Coordination — - .... _.. -- .... ._.. - - - - -- - - -- - — --- - - -... -- -- - - -- — - - -- 13. Miscellaneous Zoning Amendments As prioritized and directed by City Council 4/29/2003 Spokane Valley Long Range Planning 2003 DRAFT Work Program Task 1 2003 OFM Population Forecast (Completed) Every year, Washington State's Office of Financial Management sets a population count for every jurisdiction in the State. Population counts are updated every year using building permit data. Long Range Planning is working with the State to establish an accurate, initial population count for Spokane Valley. This is very important to the City because some State funds are distributed on a "per capita' basis. Task 2 Planning Commission Orientation (Completed) Long Range Planning will conduct initial orientation workshops with new Planning Commission members to ensure the Commission understands their role as advisors to the City Council. The Planning Commission will be encouraged to attend the Short Course on Local Planning, taught by the Washington State Office of Community Development, on April 23, 2003. Task 3 Zone Mao Chances to Implement Comprehensive Plan Amendments Spokane County adopted amendments to its Comprehensive Plan two days prior to the City Council adopting the County's Comprehensive Plan and Zoning Ordinance. However, Spokane County did not rezone the subject properties to be consistent with the new Comprehensive Plan designations. Long Range Planning proposes to rezone those properties that received new Comprehensive Plan Designations, as approved by the County and adopted by the Spokane Valley City Council. Task 4 Community Development Block Grant (CDBG Spokane Valley must work with the Department of Housing and Urban Development to decide how it wants to participate in the federal Community Development Block program. The City must begin the process to implement a CDBG program that meets federal requirements. CDBG funding to the City will begin in 2004. Task 5 Public Participation Guidelines The Washington State Growth Management. Act places strong emphasis on citizen involvement, requiring jurisdictions to establish "...procedures providing for early and continuous public participation in the development and amendment of comprehensive land use plans and development r e g u l a t i o n s i m p l e m e n t i n g s u c h p l a n s " Long Range Planning w i l l prepare Public Participation Guidelines for the Planning Commission's review and recommendation to the City Council. The Guidelines will be used by City Department's when public involvement is desired, and /or required. L3 Spokane Valley Long Range Planning 2003 DRAFT Work Program Task 6 Zoning Code Enforcement Ordinance The Code Enforcement section of the Zoning Code must be reviewed and amended, where necessary, to ensure that zoning code violations are addressed and corrected in a timely manner. Task 7 Adult Retail Use Ordinance The City Council enacted a 6 month moratorium on the siting of new adult retail use establishments on March 27, 2003. This allows the City to review, and possibly amend, current adult retail use establishment regulations, consistent with the community's vision. Task 8 Animal Unit Ordinance - Definitions and Provisions The adopted Zoning Code must be reviewed to ensure provisions for keeping animals meet the community preference, while at the some time recognizing that the Valley will continue to urbanize at residential densities that may not be conducive to keeping farm animals. Task 9 1724 Administration Rules and Update The City must review the adopted "Application Review Procedures for Project Permits" to ensure consistency with State Law and with goals of the City Council to ensure timely processing of land use.applications and building permits. Task 10 Develop Comprehensive Plan Work Program - Begin Comp Plan Process Spokane Valley has 3 years from the date of incorporation to adopt a Comprehensive Plan and Development Regulations consistent with the requirements of the Growth Management Act. Long Range Planning will develop a work program and begin the planning process to adopt a new Comprehensive Plan. Task 11 Evergreen Corridor Subarea Plan /Zoning Long Range Planning will conduct a planning process to determine the appropriate mix of commercial, office and residential development along the Evergreen Road corridor. The planning process will involve all affected properties, resulting in possible amendments to the Comprehensive Plan Land Use Map and Zoning Map. Task 12 Steering Committee of Elected Officials Coordination The Steering Committee of Elected Officials is responsible for regional coordination of planning activities mandated by the Growth Management Act. The Steering Committee reviews and makes recommendations on 4/29/2003 LK Spokane Valley Long Range Planning 2003 DRAFT Work Program amendments to the Countywide Planning Policies, Urban Growth Area amendments, population allocations and Regional Levels of Service. Spokane Valley must participate on the Steering Committee to meet the requirements of the Growth Management Act for regional coordination. Long Range Planning staff will attend Steering Committee meetings and will prepare reports and make presentations to the Steering Committee, as necessary. Task 13 Miscellaneous Zoning Amendments Long Range Planning will process amendments to the Zoning Code as directed by the City Council. It is noted that unanticipated Zoning Code amendments will affect the work program and timelines presented in this document. 4/29/2003 � S; Page 1 of 1 Lee Walton From: Richard Munson [rmmunson @gwest.net] Sent: Tuesday, April 29, 2003 9:44 AM To: Dave Mercier; Lee Walton Subject: Article Hi Ya'll, This was on the MSN website today -- thought you would want to know: New City Inherits Some Old Code Enforcement Problems SPOKANE VALLEY, WA, April 28 - Chris Berg has been on the job less than two weeks, and already, he's way behind. (AP) -- Berg is the city of Spokane Valley's only code enforcement officer. His first day on the job meant a caseload of 350 complaints, including 275 left over from when Spokane County had jurisdiction before Spokane Valley incorporated April first. His office receives 15 new complaints a day. Spokane Valley adopted the county's regulations and zoning for the city. In the next few months, the city council will begin to consider changes. Community development staff said they want to consider changes that would focus on getting places cleaned up and problems fixed, rather than increasing fines or prosecution. 4/29/2003 jo, Lee Walton From: Ormsby, Mike (SPO) [mormsby @prestongates.com] Sent: Wednesday, April 30, 2003 8:17 AM To: Lee Walton Subject: Status of Convention Center Planning Lee; I read the Local Planet Article, which was very similar to an article in the Spokesman Review (the City issue) early last week. Kevin Twohig addressed the Spokesman Review Article at one of our sessions last week and said that the entire issue, both in substance and presentation, was political and that the PFD Board (minus apparently one member was committed to moving forward and felt that they could. Frankly I have not been involved enough in or followed the specifics of the Convention Center proposal or how the construction planning is progressing, but I am hearing that the PFD believes it will happen, although they do have some work to do. In many respects that is a separate issue than the one for the City of Spokane Valley to face. I think that once we get the Interlocal Agreement in place and are prepared to proceed, we will create the stream of tax revenue necessary to pay off the Bonds that we issue, up through the time necessary to pay them off. The County is also prepared to proceed with their projects as well. While there is not question that the Convention Center as a regional project is related to the other two, I think the stream of revenue issues can be separated. I also think that we will have a very clear picture on all of these issues by the end of May. I expect that the Interlocal Agreement and the Flow of Fund issues will be resolved (or not) in the next ten days. It has really boiled down to two or three issues. The PFD will than need to move into the Financial Markets. At that point the finances and other components of the Project will be scrutinized significantly. The PFD says they can meet that scrutiny. We will be having a meeting of staff and attorneys this afternoon. I will ask for a summary of the status of the PFD planning so that the rest of us can report back to our clients. While the status of the PFD project is not directly related to our project, they are certainly intertwined. I can certainly see this as an issue that should be at least addressed in the briefing next week. I assume that the briefing is still on. I would expect to have a brief summary report that I will try to get to you and Ruth by Friday at noon (please let me know if that works) to be included in any packets that go out. We will be having an elected officials meeting on Friday morning at 10:30 and I expect will get things resolved or at least narrowed down at that meeting. Please feel free to call if you have any questions or need more information. Thank you. Mike Ormsby Michael C. Ormsby PrestonlGateslEllis LLP Phone (509) 624 -2100 Fax (509) 456 -0146 e -mail mormsby @prestongates.com I N Prestonl Gates I Ell is LLP Michael C. Ormsby mormsby @prestongates.com April 29, 2003 Lee Walton City Manager City of Spokane Valley 11707 E. Sprague Suite 106 Spokane Valley, WA 99206 Re: Public Facilities District - City of Spokane Valley Agreement Process Dear Lee: The purpose of this letter is to provide you a brief update on what has occurred since my last report letter to you and Council members Schimmels and Taylor. The elected officials (the "Leaders ") attended a meeting on Friday, April 25. Both Gary and Steve were present for portions of the meeting. A significant amount of progress was made and two additional meetings were scheduled for this week. There will be a document review session on Wednesday, April 30 at 2:00 p.m. involving the attorneys, financial advisors and some staff members from participating entities. Another meeting involving Leaders has been set for Friday at 10:30 a.m., to review the work done on Wednesday, as well as discuss any other issues that may be remaining. This schedule fits in nicely with the anticipated briefing of the Council on May 6, as I believe most of the issues will either have been resolved by that point or will be narrowed down to the point where discussion will be most helpful. There were seven "leadership issues" to be discussed by the Leaders. (For your information and reference, I am including copies of the slides that were developed during the course of discussion at the meeting. You will note that there are some questions /issues yet to be resolved. Below is a brief statement of the issues and a summary of the discussion points: (1) Regional Projects Tax Revenue ( "RPTR ") Shortfall. This problem would exist if there is an RPTR shortfall that results in either Spokane County (the "County ") or the City of Spokane Valley ("Spokane Valley ") having to use their own funds to make all or a portion of the debt service payment associated with their bonds. The Public Facilities District (the "PFD ") agreed that not only would the flow of funds provide that payments to the County and Spokane Valley will retain the same priority in the flow of funds, but that the PFD would agree that interest should be paid on those funds for the period of time they are owed to the County and Spokane Valley. A LAW FIRM I A LIMITED LIABILITY PARTNERSHIP INCLUDING OTHER LIMITED LIABILITY ENTITIES 601 WEST RIVERSIDE AVENUE SUITE 1400 SPOKANE, WA 99201.0636 TEL: (509) 624.2100 FAX: (509) 456 -0146 www.prestongates.com Anchorage Coeur d'Alene Hong Kong Orange County Portland San Francisco Seattle Spokane Washington, DC O April 29, 2003 Page 2 (2) Issuance of Completion Bonds. This was probably the most contentious issue discussed at the meeting. There are a number of sub - issues involved relative to this issue, but they all basically boil down to whether the PFD can issue the additional $7 million in bonds they need to complete the Convention Center Project ( "Completion Bonds "), and if they can, what criteria must be satisfied before the Completion Bonds in that amount can be issued? A number of concepts were discussed at the meeting, including: (a) That a coverage test must be satisfied (that there are sufficient tax revenues available to pay all outstanding bonds and exhibiting a sufficient cash flow to pay future bonds) before any Completion Bonds may be issued'; (b) That the County and City of Spokane Guaranty ( "Guaranty ") might not extend to the issuance of the Completion Bonds and/or if the Guaranty does extend, it is limited to the payment of $7 million per year; and/or (c) The Completion Bonds are a first lien on RPTR, but have no guaranty attached with them. This issue is one where everyone agreed there may be a number of ways to address the multiple issues raised by Completion Bonds. It was determined that probably the best thing to do initially was for the various financial advisors to develop more information about the affect of the issuance of the Completion Bonds and the possible coverage requirements that should be considered, and the affect those coverage requirements would have, if applied. We will be discussing this issue in more detail on Wednesday afternoon. (3) What Funds Are Deposited Into the Revenue Account? The County had suggested that parking revenues be deposited into the Revenue Account, in addition to RPTR funds. The PFD initially had concerns with this approach, because those are revenues that the PFD needs to operate its other facilities, including the Arena. It appears that a compromise position has been reached on this issue which would provide that any annual net parking revenues generated by any PFD projects could be used to repay any deficiency in PFD bonds in any given year. This approach could provide up to $500,000 in additional funds annually to make principal and interest payments on the PFD'S portion of the bonds outstanding. 4) Status of the Reserve Fund. The PFD had proposed a deposit of $2.5 million, which would grow to $4 million through internal reinvestment. The PFD and the City of It is assumed that the PFD will do an Interfund Loan of $7 million from its Arena accounts to finance initial construction of a portion of the Convention Center, as discussed later in this letter. Ov April 29, 2003 Page 3 Spokane felt that this fund should be available to pay principal of and interest on any outstanding debt, not just the debt of the County and Spokane Valley. The compromise position was that this fund could be available for all debt service payments, but needed to grow to $7 million as soon as possible. It was understood, however, that the Reserve Account is not likely to grow to $7 million until after 2018. However, that is when debt service payments for the PFD bonds will increase. (5) A "Full Faith and Credit Pledge" of the PFD on Outstanding Obligations to the County and Spokane Valley. On face value, this issue may appear to be a "non- issue ". However, the PFD is concerned that if it has a "full faith and credit pledge" that draws on revenues from the Arena, which the PFD does not want to include in the Convention Center financing, it could jeopardize the long -term financial plan for the Arena. On the other hand, the Spokane Valley and County want to be repaid for any funds that have been advanced for the payment of debt service on bonds as quickly as possible. The compromise position here appears to be that the County and Spokane Valley would be repaid any debt service payments that have been made (which would also include the County and the City of Spokane on any payments made under any Guaranty) by the time all bonds are repaid, or in the year 2033. Because of the language addressing the payment of interest was inserted earlier, both the County and the Spokane Valley would also receive interest on these payments as well. (6) Reservation of District Debt Capacity. This issue really relates more to the County and City of Spokane on the Guarantys they are issuing on the PFD debt. The County and City of Spokane wanted to make sure, if they pay any funds out on a Guaranty, that sufficient debt capacity would be reserved so that this obligation could be converted to a debt (for repayment purposes) if the Guaranty was not immediately repaid. (7) Flow of Funds. As a result of the discussions at the meeting, there has been a revised flow of funds, with some questions still relating to how the flow of funds works. As you review the discussion of this issue, it would probably be easier to review the copies of the slide enclosed with this letter on "Issue No. 7 ". There are at least two new concepts introduced on this slide that I would call to your attention (which still need to be discussed at both the attorney and staff level, as well as the Leader level): (a) Item No. 5 in the flow of funds provides that the District's Interfund loan is repaid beginning in 2018 with "50% of the available excess RPTR ". It is anticipated that the PFD will make an intergovernmental loan of up to $7 million (the amount of the Completion Bonds) to actually complete the Arena on the construction schedule currently being contemplated. However, it is also contemplated that before Completion Bonds to reimburse the PFD can be issued, certain coverage requirements relating to the RPTR CIF:. April 29, 2003 Page 4 collections will need to be satisfied. If those criteria are never satisfied, the PFD would like to be repaid their $7 million Interfund loan. This is important to them as that money is there to finance improvements on the Arena, which are scheduled to begin in approximately 2020. Again, it is not contemplated that any funds would go to repay this loan until after all payments have been made to the County, Spokane Valley and all reimbursements to either of those parties have also been completed. (b) Increase of the Payment Reserve to $7 million. You will note on Item No. 6 that an increase is proposed. The positive impact that has on the entire financing is that the Reserve Fund will grow to an amount that provides greater protection than the previously contemplated $4 million. The downside is that it will now take longer before there are "excess revenues" to flow to the participants. Since the Spokane Valley's share of these excess revenues is only 7/96 of the revenue, I think that it was Steve and Gary's thought that creating a larger Reserve Account is probably of greater value than the flow of funds to any of the participants. If the bonds are paid off in full as contemplated in 2033 and there are still funds in the Reserve Account, the Spokane Valley would get its 7/96 share at that time. Finally, there was one other document that was discussed by the Leaders as well, the Interlocal Agreement (the "Agreement ") between the PFD, County and Spokane Valley. (There will be other agreements involving the City of Spokane, the PFD and the County, involving the Guaranty and control of the Convention Center, which the Spokane Valley will not be a party to.) The proposed Agreement covers a number of issues, but of prime importance to the Spokane Valley are the following: (a) That the Agreement describes "regional projects" (and provides access to those projects) in a way that Mirabeau Point - Center Place ( "Valley Project ") qualifies as a regional project in order to receive tax revenue; and (b) That control of the construction and operation of the Valley Project rests with the Spokane Valley; and (c) That the Spokane Valley will have no financial or other responsibility for the projects of either the PFD or the County. We have received, reviewed and provided comments on an initial draft of the Agreement. The initial draft of the Agreement, with our proposed modifications should satisfy these issues. When we meet with the City Council on May 6, I would like to know if there are any other issues that the City Council may be concerned about. I will continue to report to you what occurs at the Wednesday meeting. I will also prepare material for Gary and Steve to apprise them of issues that they will be expected to either 6 April 29, 2003 Page 5 discuss or provide input on when the leadership group meets on Friday. In the meantime, if you have any questions or need any additional information, please do not hesitate to contact me. Thank you. Very truly yours, PRESTON GATES & ELLIS LLP By Michael C. Ormsby MCO:ana Enclosure Cc: Mayor Mike DeVleming Steve Taylor, Member, City Council Gary Schimmels, Member, City Council Stan Schwartz, City Attorney Pete Witherspoon, Special Counsel K'.W8142100003NACONCO_L28ZO AY -01 -03 THU 09:29 AM WA STATE TREASURER FAX N0. 3605866499 P. 02 State of Washington Michael J. Murphy, State Treasurer General Administration Building, 40209 Olympia, WA 98504 -0209 Telephone (800) 562 -8966 Includes one -time REET Interest Correcting Distribution for some entities; for questions, please contact Linda Smith at (360) 664 -2201. 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