HomeMy WebLinkAbout2024, 01-02 Study Session
AGENDA
SPOKANE VALLEY CITY COUNCIL
REGULAR MEETING
STUDY SESSION FORMAT
Tuesday, January 2, 2024 6:00 p.m.
Remotely via ZOOM Meeting and
In Person at Spokane Valley City Hall, Council Chambers
10210 E. Sprague Ave.
Spokane Valley, WA 99206
Council Requests Please Silence Your Cell Phones During Council Meeting
NOTE: Members of the public may attend Spokane Valley Council meetings in-person at the address
provided above, or via Zoom at the link below. Members of the public will be allowed to comment in-
person or via Zoom as described below. Public comments will only be accepted for those items noted on
If making a comment via Zoom, comments must be received
by 4:00 pm the day of the meeting.
Sign up to Provide Oral Public Comment at the Meeting via Calling-In
Submit Written Public Comment Prior to the Meeting
Join the Zoom WEB Meeting
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CALL TO ORDER In the absence of a mayor, the meeting will be called to order by City Clerk
Patterson.
ROLL CALL
APPROVAL OF AGENDA
PROCLAMATION:
GENERAL PUBLIC COMMENT OPPORTUNITY: This is an opportunity for the public to speak on any
subject except agenda action items, as public comments will be taken on those items where indicated. Please
keep comments to matters within the jurisdiction of the City Government. This is not an opportunity for questions
or discussion. Diverse points of view are welcome but please keep remarks civil. Remarks will be limited to
three minutes per person. If a person engages in disruptive behavior or makes individual personal attacks
regarding matters unre
comment time before the three-minute mark. To comment via zoom: use the link above for oral or written
comments as per those directions. To comment at the meeting in person: speakers may sign in to speak but it
is not required. A sign-in sheet will be provided at the meeting.
ACTION ITEMS:
1. Council Officer Selections for Mayor and Deputy Mayor City Clerk Patterson
\[no public comment\]
2. Motion Consideration: 2024 Community Forestry Assistance Grant Adam Jackson, Dan Baker
\[public comment opportunity\]
NON-ACTION ITEMS:
3. Admin Report potential grant opportunity: City Safety Program Adam Jackson, Dan Baker
4. Admin Report potential grant opportunity: RAISE Program Adam Jackson, Dan Baker
5. Advance Agenda Mayor
COUNCIL COMMENTS
CITY MANAGER COMMENTS
ADJOURN
Council Agenda January 2, 2024 Page 1 of 1
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: January 2, 2024 Department Director Approval:
Check all that apply: consent old business new business public hearing
information admin. report pending legislation executive session
AGENDA ITEM TITLE: Council Officer Selections
GOVERNING LEGISLATION: RCW 35A.13.030; City of Spokane Valley Governance Manual,
Chapter 2, Legislative Process Election of Council Officers
The Governance Manual describes the procedures for electing officers: Biennially, at the
first meeting of the new Council, the members thereof shall choose a presiding officer from their
number who shall have the title of Mayor. Following the selection of the Mayor, there shall be a
selection for a Deputy Mayor. The term of the Deputy Mayor shall run concurrently with that of
the Mayor. (RCW 35A.13.030).
1. The election for Mayor shall be conducted by the City Clerk.
a. The City Clerk calls for nominations.
Each member of Council shall be permitted to nominate not more than one (1) person;
no member of Council is obligated to nominate a candidate;
Councilmembers may nominate themselves;
Nominations do not require a second;
A nominee who wishes to decline the nomination shall so state at that time.
b. Nominations are then closed. Once closed, nominations will not be re-opened.
2. Except when there is only one nominee, election is by written ballot.
a. Each ballot shall contain the name of the Councilmember who cast it.
b. Election is determined by majority vote of members present.
c. If the first round of votes results in no majority vote of members present, the voting
process shall be repeated no more than two more times. During subsequent votes,
Councilmembers do not have to vote the same as they did in the previous vote.
d. If after three attempts, Council is unable to agree on a Mayor by majority vote of
members present, the Office of Mayor shall be temporarily filled by an Acting Mayor. The
office of Acting Mayor shall be filled by the Councilmember who just previously served
as Mayor, or if such person is not a member of the Council, the Councilmember that just
previously served as Deputy Mayor. If both of those Councilmembers are no longer part
of council, the Councilmember with the next highest seniority. The Acting Mayor shall
continue in office and exercise such authority as described in RCW 35A.13 until the
members of the Council agree on a Mayor and Deputy Mayor, presumably at the next
scheduled council meeting, at which time the role of Acting Mayor shall cease and
terminate.
3. The City Clerk publicly announces the results of the selection, and records the individual
councilmember votes in the meeting minutes.
The selection for Deputy Mayor shall be conducted by the Mayor-elect, and nominations shall be
made in the manner previously described for the election of the Mayor; or if the Mayor-elect
prefers, the selection for Deputy Mayor will be conducted by the City Clerk.
RECOMMENDED ACTION OR MOTION: Conduct selection of Mayor and Deputy Mayor
STAFF CONTACT: Marci Patterson, City Clerk
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: January 2, 2024 Department Director Approval:
Check all that apply: consent old business new business public hearing
information admin. report pending legislation executive session
AGENDA ITEM TITLE: Motion Consideration: DNR Community Forestry Assistance Grant
GOVERNING LEGISLATION: N/A
PREVIOUS COUNCIL ACTION TAKEN: None
BACKGROUND: The Washington State Department of Natural Resources (DNR) has received
$7 million in passthrough funding from the Washington State Legislature and USDA Forest
Service to distribute through the Community Forestry Assistance Grant program. Eligible
applicants may request up to $350,000 in funding. Grant recipients are not required to
contribute matching resources. Applications are due by January 8, 2024.
Parks & Recreation and the Stormwater Division recommend submitting a grant application for
funding to complete a tree inventory and maintenance plan for City-owned trees located in the
Citys developed parks and roadway landscaping areas. Records indicate that these locations
include approximately 2,200 trees of varying age, size and condition. Grant funding would also
pay for some tree maintenance work and tree planting over a three-year period. The resulting
tree inventory and maintenance plan are expected to help position the City to meet the
proposed requirements under the upcoming 2024-2029 National Pollutant Discharge Elimination
System (NPDES) permit coming in July 2024.
Staff propose submitting a request for $225,000 to conduct a tree inventory and maintenance
plan that will take place over three years. The grant is a 100% award with zero local match. If
approved, staff will engage with a consultant to complete the grant application. The
scope of work for grant application development is estimated to cost $2,000. A consultant is the
preferred method versus in-house staff due to the nature of the grant and the quickly
approaching due date. Both the Parks and Recreation and Storm Utility budgets have available
funds for this type of grant support.
OPTIONS: (1) Authorize staff to submit a DNR Community and Forestry Assistance Grant
Application requesting $225,000; or (2) Take other action as appropriate.
RECOMMENDED ACTION OR MOTION: Move to authorize the City Manager to apply for the
Community Forestry Assistance Grant requesting $225,000 to conduct an inventory and
maintenance plan for trees located on city parks and roadway landscaped areas.
BUDGET/FINANCIAL IMPACTS: Depending on project scope, the City could receive up to
$225,000 in grant funding. Grant recipients are not required to contribute matching resources.
Contracting with the consultant for grant application development will cost $2,000. The 2024
budget includes sufficient funds to cover the cost of application development.
STAFF CONTACT: Adam Jackson, Engineering Manager, John Bottelli, Parks & Recreation
Director
ATTACHMENTS: None
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: January 2, 2024 Department Director Approval:
Check all that apply: consent old business new business public hearing
information admin. report pending legislation executive session
AGENDA ITEM TITLE: Administrative Report: Potential Grant Opportunity – City Safety
Program (CSP)
GOVERNING LEGISLATION: RCW 35.77.010: Six Year Transportation Improvement Program
(TIP)
PREVIOUS COUNCIL ACTION TAKEN:
February 22, 2022 – City Council authorized the City Manager to apply to the 2022 call for
projects.
September 14, 2021 – City Council adopted Ordinance No. 21-012 – Complete Streets
Policy.
February 18, 2020 – City Council authorized the City Manager to apply to the CSP 2020 call
for projects.
March 27, 2018 – City Council authorized the City Manager to apply to the CSP 2018 call for
projects.
Annual adoption of the City’s Six-Year Transportation Improvement Plan (TIP)
BACKGROUND: In October 2023, the Washington State Department of Transportation
(WSDOT) issued a Call for Projects to help mitigate fatal and serious injury crashes through the
City Safety Program (CSP). The Federal Highway Administration (FHWA) funds the CSP and
administers the program to the states under the Highway Safety Improvement Program (HSIP).
The CSP will award $35 million statewide as part of the 2024 Call for Projects. There is also $1
million available statewide for “traffic conflict screening using video analytics.” Applications are
due February 2, 2024. 100% funding is available across any phase of the project if obligated
before April 30, 2027, including preliminary engineering (PE), right-of-way (RW) and
construction (CN). There is no match requirement, however projects must be fully funded
between these funding and other sources, as applicable.
Applicants are required to provide a Local Road Safety Plan (Plan) that addresses fatal and
serious injury crashes and systemic safety needs. By analyzing the crash data and conditions
present, the City identified and prioritized improvements/countermeasures/projects that address
the prominent crash factors and/or locations. Spokane Valley’s most prominent crash types are
Angle (T) and Hit Pedestrian crashes; most typically occurring on arterial streets or state
highways. The Plan includes the prioritized list of projects and documents how and why the
priorities were selected. The Plan must be included with the grant application. CSP staff
recommends that applicants submit an exhaustive list of projects for funding to allow a variety of
funding award options.
Staff requests Council feedback on the initial project list. Specific project limits and project costs
are still being developed with the draft Plan and will be presented to the City Council on January
23, 2024.
The preliminary project list for council consideration includes the following projects to mitigate
Angle (T) and Hit Pedestrian crashes:
Angle (T) Crashes
1. Install Roundabouts (these are identified in the 6-Yr TIP)
th
a. South Barker Road & East 8 Avenue
th
b. South Barker Road & East 4 Avenue
th
c. SR-27 at East 16 Avenue, South Pines Road
d. East Mirabeau Parkway & East Mansfield Avenue
2. Video Analytics for Crash Analysis:
a. East Sprague Avenue at Sullivan Road
b. North Pines Road (SR-27) at East Mansfield Avenue
c. North Argonne Road at East Trent Avenue (SR-290)
th
d. South Pines Road (SR-27) at East 8Avenue
e. East Sprague Avenue at Pines Road (SR-27)
f. North Sullivan Road Corridor:
East Sprague Avenue to East Broadway Avenue to East Mission Avenue.
Hit Pedestrian Crashes
3. University High School Pedestrian Crossing Improvements
4. Sprague Avenue Pedestrian Crossing Improvements (SR 27 to Sullivan Road)
OPTIONS: Discussion.
RECOMMENDED ACTION OR MOTION: Staff requests Council consensus to proceed with
the proposed projects. If acceptable, individual project scope and cost estimates will be
developed along with a recommended prioritized project list for funding consideration. The
proposed, ranked projects will be provided to Council for a motion consideration at the January
23, 2024, meeting.
BUDGET/FINANCIAL IMPACTS: None at this time. There is no match requirement for the
2024 City Safety Program call for projects if all phases are obligated by April 30, 2027.
STAFF CONTACT: Adam Jackson, P.E., Engineering Manager
Dan Baker, Assistant Engineer – Planning & Grants
______________________________________________________________________
ATTACHMENTS: PowerPoint
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: January 2, 2024 Department Director Approval:
Check all that apply: consent old business new business public hearing
information admin. report pending legislation executive session
AGENDA ITEM TITLE: Administrative Report: Potential Grant Opportunity - RAISE FY24
GOVERNING LEGISLATION: RCW 35.77.010: Six-Year Transportation Improvement Program
PREVIOUS COUNCIL ACTION TAKEN:
December 12, 2023, City Council approved its 2024 legislative agenda.
September 26, 2023, City Council approved staff to contract with KPFF Consulting
Engineers for the project’s design phase.
January 31, 2023, Council authorized the City Manager to apply to the RAISE 2023 call for
projects.
December 20, 2022, City Council passed a motion to advance Alternative 2 – Diamond
Interchange w/ peanut Roundabouts to final design.
December 20, 2022, City Council approved its 2023 legislative agenda.
December 13, 2022: Administrative report: Consensus to bring forward the Alternative #2-
Diamond Interchange w/ Peanut Roundabouts to final design.
October 4, 2022: Administrative report providing a project update.
March 22, 2022: Administrative report providing a project update.
In 2021, the City partnered with Spokane County to submit a joint application to the United
States Department of Transportation. The application was not awarded funding.
Since 2019, the City has identified the Sullivan & Trent Interchange project as a City priority
project and included it on its federal agenda.
BACKGROUND: The US Department of Transportation (USDOT) issued a call for projects in
November 2023 for the RAISE (Rebuilding American Infrastructure with Sustainability and
Equity) discretionary grant program. The RAISE program has previously used the acronyms
BUILD and TIGER. Projects are scored based on their merits with respect to the following
criteria: safety, environmental sustainability, quality of life, improves mobility and community
connectivity, economic competitiveness and opportunity, state of good repair, partnership and
collaboration, and innovation. Projects are also scored on project readiness and cost
effectiveness.
Critical program details are:
Total Available Program Funds: $1.5 billion nationwide
Award Range (Min-Max): $5 - $25 million (urban)
Up to $25 million
$225 million max to any single state
50/50 split between rural/urban areas
Match Amount: 80% Federal max. (urban), N/A (rural)
20% Non-Federal min. (urban)
Application Due Date: February 28, 2024, at 8:59PM PST
Application Award Date: June 27, 2024
Obligation Date (if awarded): No later than September 30, 2028
Page 1 of 2
Staff recommend submitting the Sullivan & Trent Interchange Project to this call for projects. To
date, the City has secured roughly $6.6M of federal grant funds for the project. The city has also
set aside $1M of local funds. The secured funding fully funds the engineering and right-of-way
phases, leaving the construction phase of the project unfunded.
For the RAISE program, application requests can only seek funds for “future eligible expenses”
and awards cannot be used to reimburse applicants for funds/phases already obligated. For
example, in 2023, staff initiated the engineering phase of the project. Therefore, the costs for
the engineering phase are not considered when calculating the application’s “future eligible
expense” for the project. Related, the City has secured funding for the right-of-way phase of the
project but has not initiated that phase yet; therefore, those secured funds can be considered
when calculating the application’s “future eligible expense” for the project.
Table 1 shows the projected application funding breakdown.
Table 1. Project Application Funding
Future Eligible Project Costs Total ($)Total (%)
Federal Funding
RequestedRAISE Program$ 25,000,000 59.05%
SecuredNational Highway Freight Program (Secured Available Remaining)$ 382,806 0.90%
Secured2023 Congressionally Directed Spending (Earmark)$ 2,650,000 6.26%
Not SecuredPotential max Federal grants to meet 80% Federal participation.$ 5,836,140 12.46%
Subtotal$ 33,868,946 80.00%
Non-Federal Funding
CommittedCity of Spokane Valley (13.5% Match for Secured Funds)$ 473,328 1.12%
Potential Sources: City of Spokane Valley, Transportation
Not SecuredImprovement Board (TIB), Legislative Direct Allocation, Freight $ 7,993,908 18.88%
Mobility & Strategic Investment Board (FMSIB)
Subtotal$ 8,467,236 20.00%
Total Future Eligible Project Cost$ 42,336,182 100.00%
The Sullivan & Trent interchange has been recognized at the highest level, as indicated by the
federal funding awards it has received. The project’s “Not Secured” funding, roughly $13.8M,
may be a limiting factor during the evaluation by RAISE program staff.
OPTIONS: Discussion.
RECOMMENDED ACTION OR MOTION: Staff requests Council consensus to develop the
Sullivan/Trent Interchange project application for the RAISE program and return to Council on
January 23, 2024, for a motion consideration authorizing the City manager to submit the project
to RAISE FY2024.
BUDGET/FINANCIAL IMPACTS: The City has allocated $1,000,000 towards this project in past
budgets. All of these local funds are allocated as local match to secured federal funds for the
engineering and right of way phases. Given the $13.8M of “Not Secured” funding, the City would
need to secure those additional funds before any RAISE funds are obligated. To comply with
the RAISE program, $5.8M of the 13.8M can be Federal and $8M can be non-Federal funds.
Staff contracts with an outside consultant for the updating of its benefit cost analysis document.
The consultant cost for creating the application is estimated not to exceed $14,400 and is
included in the 2024 public works budget.
STAFF CONTACT: Adam Jackson, Engineering Manager
Dan Baker, Assistant Engineer – Planning & Grants
____________________________________________________________________________
ATTACHMENTS: PowerPoint
Page 2 of 2
DRAFT
ADVANCE AGENDA
as of December 27 , 2023; 9:00 a.m.
Please note this is a work in progress; items are tentative
To: Council & Staff
From: City Clerk, by direction of City Manager
Re: Draft Schedule for Upcoming Council Meetings
January 9, 2024 Formal Meeting, 6:00 p.m. \[due Tue Jan 2\]
1. Consent Agenda (claims, payroll, minutes) (5 minutes)
2. Mayoral Appointments: Planning Commissioners & TPA Commission - Mayor (5 minutes)
3. Mayoral Appointments: Councilmembers to Committees – Mayor (5 minutes)
4. Mayoral Appointments: Strategic Planning Committee - Mayor (5 minutes)
5. Admin Report: City Brand Update – Jill Smith (5 minutes)
6. Open Public Meetings Act & Public Records Request Training – Kelly Konkright (30 minutes)
7. Admin Report: Planning Commission Meeting Ordinance 24-001 Update – Tony Beattie (5 minutes)
8. Admin Report: Zayo Franchise – Tony Beattie (5 minutes)
9. Advance Agenda – Mayor (5 minutes)
\[*estimated meeting: 70 mins\]
January 16, 2024 No Meeting – Council in Olympia
January 23, 2024 Formal Meeting, 6:00 p.m. \[due Tue Jan 16\]
1. Consent Agenda (claims, payroll, minutes) (5 minutes)
2. Ordinance 24- XXX First Reading Zayo Franchise – Tony Beattie (5 minutes)
3. Resolution: City Brand Update – Jill Smith (5 minutes)
4. Motion Consideration – potential grant opportunity: City Safety Program – A. Jackson, Dan Baker (5 minutes)
5. Motion Consideration – potential grant opportunity: RAISE Program – Adam Jackson, Dan Baker (5 minutes)
6. Economic Forecast – Chelsie Taylor, Grant Forsyth (30 minutes)
7. Admin Report: RCO Grant Updates, Balfour Park – John Bottelli (5 minutes)
8. Advance Agenda –Mayor(5 minutes)
9. Info Only: Department Monthly Reports; Fire Dept Monthly Report
\[*estimated meeting: 65 mins\]
January 30, 2024 Study Session, 6:00p.m. \[due Tue Jan 23\]
1. Admin Report: Arts Council Contract – Virginia Clough (5 minutes)
2. Admin Report: SVPD Update – Chief Ellis (10 minutes)
3. Advance Agenda – Mayor (5 minutes)
February 6, 2024 Study Session, 6:00 p.m. \[due Tue Jan 30\]
1. Advance Agenda – Mayor (5 minutes)
February 13, 2024 Winter Workshop, 8:30 a.m. -2:30 p.m \[due Tue Feb 6\]
1. Consent Agenda (claims, payroll, minutes) (5 minutes)
2. Advance Agenda – Mayor (5 minutes)
February 20, 2024 Study Session, 6:00p.m. \[due Tue Feb 13\]
1. Advance Agenda – Mayor (5 minutes)
February 27, 2024 Formal Meeting, 6:00 p.m. \[due Tue Feb 20\]
1. Consent Agenda (claims, payroll, minutes) (5 minutes)
2. Advance Agenda – Mayor (5 minutes)
3. Info Only: Department Monthly Reports; Fire Dept Monthly Report
March 5, 2024 Study Session, 6:00 p.m. \[due Tue Feb 27\]
1. Advance Agenda – Mayor (5 minutes)
Draft Advance Agenda 12/27/2023 2:29:04 PM Page 1 of 2
March 12, 2024 Formal Meeting, 6:00 p.m. \[due Tue March 5\]
1. Consent Agenda (claims, payroll, minutes) (5 minutes)
2. Advance Agenda – Mayor (5 minutes)
March 19, 2024 Study Session, 6:00 p.m. \[due Tue March 12\]
1. Advance Agenda – Mayor (5 minutes)
March 26, 2024 Formal Meeting, 6:00 p.m. \[due Tue March 19\]
1. Consent Agenda (claims, payroll, minutes) (5 minutes)
2. Advance Agenda – Mayor (5 minutes)
3. Info Only: Department Monthly Reports; Fire Dept Monthly Report
*time for public or council comments not included
OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS:
9-1-1 calls (delays, holding, etc.)
Appleway Trail Amenities
Ethics Code
Gang Task Force Update
Mirabeau Park Forestry Mgmt.
ORV usage on streets
Park Camera Update
Park Lighting
PFD Presentation
Public Safety Comparison
Protection of Utility Infrastructures
SCRAPS
Street Scaping, signs, trees, etc.(info)
Vehicle Wgt Infrastructure Impact
Yellowstone Franchise Agreement
Zayo Franchise Ordinance
Draft Advance Agenda 12/27/2023 2:29:04 PM Page 2 of 2