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24-120.00FrontierBehavioralHealthHomelessOutreachServicesProgram S Contract No.24-120 CITY OF SPOKANE VALLEY AGREEMENT FOR HOMELESS OUTREACH SERVICES Provider: Frontier Behavioral Health Project/Services: Homeless Outreach Services Program Amount: $200,419.00 Contract#: 24-120 Term Period: 11111 To June 30, 2025 THIS AGREEMENT is made by and between the City of Spokane Valley,a code City of the State of Washington, hereinafter"City" and Frontier Behavioral Health, hereinafter"Frontier,"jointly referred to as"Parties." IN CONSIDERATION of the terms and conditions contained herein,the Parties agree as follows: 1.Work to Be Performed. Frontier shall provide all labor,services,and material to satisfactorily complete the Scope of Services,attached as Exhibit A. A.Administration. The City Manager or designee shall administer and be the primary contact for Frontier. Prior to commencement of work, Frontier shall contact the City Manager or designee to review the Scope of Services, schedule, and date of completion. Upon date of execution of this agreement, Frontier shall commence work, perform the requested tasks in the Scope of Services, and upon notice of the City Manager or designee, stop work, and promptly cure any failure in performance under this Agreement. B. Representations. City has relied upon the qualifications of Frontier in entering into this Agreement. By execution of this Agreement, Frontier represents it possesses the ability,skill,and resources necessary to perform the work and is familiar with all current laws,rules,and regulations which reasonably relate to the Scope of Services. No substitutions of agreed-upon personnel shall be made without the prior written consent of City. Frontier represents that the compensation as stated in paragraph 3 is adequate and sufficient for the timely provision of all professional services required to complete the Scope of Services under this Agreement. Frontier shall be responsible for the technical accuracy of its services and documents resulting therefrom, and City shall not be responsible for discovering deficiencies therein. Frontier shall correct such deficiencies without additional compensation except to the extent such action is directly attributable to deficiencies in City-furnished information. C. Standard of Care. Frontier shall exercise the degree of skill and diligence normally employed Page 1 of 15 Contract No.24-120 by professionals engaged in the same profession, and performing the same or similar services at the time such services are performed. D. Modifications. City may modify this Agreement and order changes in the work whenever necessary or advisable. Frontier shall accept modifications when ordered in writing by the City Manager or designee, so long as the additional work is within the scope of Frontier's area of practice. Compensation for such modifications or changes shall be as mutually agreed between the Parties. Frontier shall make such revisions in the work as are necessary to correct errors or omissions appearing therein when required to do so by City without additional compensation. 2. Term of Contract. This Agreement shall be in full force and effect upon execution by the Parties and shall remain in effect through June 30,2025("Initial Term"),unless terminated earlier as provided herein. The Initial Term may be extended upon approval of City Council and written agreement of the Parties. Either Party may terminate this Agreement for convenience before the expiration of the Initial Term,or any extension thereof,by providing 60 days written notice to the other Party.In the event of termination without breach,City shall pay Frontier for all work previously authorized and satisfactorily performed prior to the termination date. Either Party may terminate this Agreement for material breach after providing the other Party with at least 10 days' prior notice and an opportunity to cure the breach. The non-breaching Party may extend the time to cure beyond 10 days at its sole discretion. 3. Compensation. City agrees to reimburse Frontier for out-of-pocket costs incurred and expensed in an amount not to exceed$200,419.00 USD inclusive of any applicable sales tax. Frontier shall submit monthly requests for reimbursement of actual allowable costs incurred and expended in performance of this agreement and in accordance with the Scope of Services (Exhibit A) and in accordance with the agreed upon Budget identified in Exhibit B attached hereto. Requests for reimbursement shall be submitted with a summary/cover sheet,a detailed description of the services,goods, or other costs incurred and expended, as well as copies of the invoices and receipts and proof of payment for which Frontier is requesting reimbursement. For any payroll related reimbursement requests, a description of the work performed for the hours being requested must be submitted, along with any timesheets or similar payroll documents. Unless the Initial Term is extended, qualified expenditures shall be incurred between the Effective date of this Agreement,and June 30,2025,and paid by Frontier no later than July 30,2025. Frontier shall not perform any extra, further, or additional services for which it will request additional compensation from City without a prior written agreement for such services and payment for such services. 4. Payment. Frontier shall be paid monthly upon presentation of a reimbursement request. The request, cover sheet, proof of expenses and payment documentation shall be submitted to the Accounting and Finance Program Manager at the address listed in section 5, or submitted electronically to accountspayable(d)spokanevalleywa.gov. Instructions shall be provided to Frontier within fifteen(15)days of the execution of this agreement. Frontier shall submit the final reimbursement request, supporting documentation, and any outstanding deliverables, as specified in the Scope of Services (Exhibit A) and Budget (Exhibit B), within sixty (60) Page 2 of 15 Contract No.24-120 days of the date this Agreement expires or is terminated. If Frontier's final request, supporting documentation and reports are not submitted by that day,the City will be relieved of all liability for payment to Frontier of that reimbursement request or any subsequent request. City reserves the right to withhold payment under this Agreement for that portion of the work(if any)which is determined in the reasonable judgment of the City Manager or designee to be noncompliant with the Scope of Services,City standards,City Code,and federal or state standards. 5. Notice. Notices other than applications for payment shall be given in writing as follows: TO THE CITY: TO FRONTIER: Name:Marci Patterson,City Clerk Name: Kelli Miller,MPA,Interim CEO Phone: (509)720-5000 Phone: (509)990-0654 Address: 10210 East Sprague Avenue Address:107 South Division Spokane Valley,WA 99206 Spokane, WA 99202 6.Applicable Laws and Standards. The Parties, in the performance of this Agreement,agree to comply with all applicable federal,state,and local laws and regulations. Frontier states that its rendering of services shall conform to all federal, state, and local laws and regulations, including but not limited to compliance with required safety protocols and best practices. 7. Certification Regarding Debarment, Suspension, and Other Responsibility Matters — Primary Covered Transactions. A.By executing this Agreement,Frontier certifies to the best of its knowledge and belief that it and its principals: 1. Are not presently debarred, suspended, proposed for debarment, declared ineligible,or voluntarily excluded from covered transactions by any federal department or agency; 2. Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public(federal, state, or local) transaction or contract under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records,making false statements,or receiving stolen property; 3. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state, or local) with commission of any of the offenses enumerated in paragraph(A)(2)of this certification;and 4. Have not within a three-year period preceding this application/proposal had one or more public transactions(federal,state,or local)terminated for cause or default. B. Where the prospective primary participant is unable to certify to any of the statements in this certification,such prospective participant shall attach an explanation to this Agreement. 8.Relationship of the Parties. It is understood and agreed that Frontier shall be an independent contractor Page 3 of 15 Contract No.24-120 and not the agent or employee of City,that City is interested in only the results to be achieved,and that the right to control the particular manner, method, and means in which the services are performed is solely within the discretion of Frontier. Any and all employees who provide services to City under this Agreement shall be deemed employees solely of Frontier. Frontier shall be solely responsible for the conduct and actions of all its employees under this Agreement and any liability that may attach thereto. 9. Ownership of Documents. All drawings, plans, specifications, and other related documents prepared by Frontier under this Agreement are and shall be the property of City, and may be subject to disclosure pursuant to chapter 42.56 RCW or other applicable public record laws. The written, graphic, mapped, photographic, or visual documents prepared by Frontier under this Agreement shall, unless otherwise provided, be deemed the property of City. City shall be permitted to retain these documents, including reproducible camera-ready originals of reports,reproduction quality mylars of maps,and copies in the form of computer files, for the City's use. City shall have unrestricted authority to publish, disclose, distribute, and otherwise use,in whole or in part,any reports,data,drawings,images,or other material prepared under this Agreement,provided that Frontier shall have no liability for the use of Frontier's work product outside of the scope of its intended purpose. 10.Records. The City or State Auditor or any of their representatives shall have full access to and the right to examine during normal business hours all of Frontier's records with respect to all matters covered in this Agreement. Such representatives shall be permitted to audit, examine,make excerpts or transcripts from such records,and to make audits of all contracts,invoices,materials,payrolls,and record of matters covered by this Agreement for a period of three years from the date final payment is made hereunder. 11. Insurance. Frontier shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by Frontier, its agents,representatives,employees,or subcontractors. A.Minimum Scope of Insurance. Frontier's required insurance shall be of the types and coverages as stated below: 1. Automobile liability insurance covering all owned, non-owned, hired, and leased vehicles. Coverage shall be at least as broad as Insurance Services Office(ISO)form CA 00 01. 2.Commercial general liability insurance shall be at least as broad as ISO occurrence form CG 00 01 and shall cover liability arising from premises,operations,stop-gap independent contractors and personal injury, and advertising injury. City shall be named as an additional insured under Frontier's commercial general liability insurance policy with respect to the work performed for the City using an additional insured endorsement at least as broad as ISO CG 20 26. 3. Workers' compensation coverage as required by the industrial insurance laws of the State of Washington. 4.Professional liability insurance appropriate to Frontier's profession. B. Minimum Amounts of Insurance. Frontier shall maintain the following insurance limits: Page 4 of 15 Contract No. 24-120 1. Automobile liability insurance with a minimum combined single limit for bodily injury and property damage of$1,000,000 per accident. 2. Commercial general liability insurance shall be written with limits no less than $2,000,000 each occurrence,and$2,000,000 general aggregate. 3. Professional liability insurance shall be written with limits no less than$2,000,000 per claim and$2,000,000 policy aggregate limit. C. Other Insurance Provisions. Frontier's policies are to contain, or be endorsed to contain, the following provisions for automobile liability and commercial general liability insurance: 1. Frontier's insurance coverage shall be primary insurance with respect to the City. Any insurance, self-insurance, or self-insured pool coverage maintained by City shall be in excess of Frontier's insurance and shall not contribute with it. 2.Frontier shall provide City and all additional insured for this work with written notice of any policy cancellation within two business days of their receipt of such notice. 3.If Frontier maintains higher insurance limits than the minimums shown above,City shall be insured for the full available limits of commercial general and excess or umbrella liability maintained by Frontier,irrespective of whether such limits maintained by Frontier are greater than those required by this Agreement or whether any certificate of insurance furnished to the City evidences limits of liability lower than those maintained by Frontier. 4. Failure on the part of Frontier to maintain the insurance as required shall constitute a material breach of the Agreement, upon which the City may, after giving at least five business days' notice to Frontier to correct the breach, immediately terminate the Agreement,or at its sole discretion,procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to City on demand, or at the sole discretion of the City, offset against funds due Frontier from the City. D.Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M.Best rating of not less than A:VII. E. Evidence of Coverage. As evidence of the insurance coverages required by this Agreement, Frontier shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Agreement before commencement of the work. 12. Indemnification and Hold Harmless. Frontier shall, at its sole expense,defend, indemnify,and hold harmless City and its officers,agents,and employees,from any and all claims,actions,suits,liability,loss, costs,attorney's fees,costs of litigation,expenses,injuries, and damages of any nature whatsoever relating to or arising out of the wrongful or negligent acts,errors,or omissions in the services provided by Frontier, Frontier's agents, subcontractors, subconsultants, and employees to the fullest extent permitted by law, subject only to the limitations provided below. Page 5 of 15 Contract No.24-120 However, should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115,then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of Frontier and the City, its officers, officials, employees, and volunteers, the Frontier's liability, including the duty and cost to defend, hereunder shall be only to the extent of Frontier's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes Frontier's waiver of immunity under Industrial Insurance, Title 51,RCW, solely for the purpose of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 13.Waiver. No officer,employee,agent,or other individual acting on behalf of either Party has the power, right,or authority to waive any of the conditions or provisions of this Agreement. A waiver in one instance shall not be held to be a waiver of any other subsequent breach or nonperformance. All remedies afforded in this Agreement or by law shall be taken and construed as cumulative and in addition to every other remedy provided herein or by law. Failure of either Party to enforce at any time any of the provisions of this Agreement or to require at any time performance by the other Party of any provision hereof shall in no way be construed to be a waiver of such provisions nor shall it affect the validity of this Agreement or any part thereof. 14. Assignment and Delegation. Neither Party shall assign, transfer, or delegate any or all of the responsibilities of this Agreement or the benefits received hereunder without prior written consent of the other Party. 15. Subcontracts. Except as otherwise provided herein,Frontier shall not enter into subcontracts for any of the work contemplated under this Agreement without obtaining prior written approval of City. 16. Confidentiality. Frontier may,from time-to-time,receive information which is deemed by City to be confidential. Frontier shall not disclose such information without the prior express written consent of City or upon order of a court of competent jurisdiction. 17. Compliance Related to Law Enforcement Services. Frontier shall ensure that each employee of Frontier that performs work under this Agreement shall (1) undergo fingerprinting and (2) pass a background check. These requirements are to be conducted by the Spokane Valley Police Department (SVPD)or Spokane County Sheriff's Office within fifteen(15)days of the effective date of this Agreement. In the case of a new hire,Frontier shall ensure these requirements are completed within fifteen(15)days of the new employee's start date with Frontier. Upon the receipt of the successful background check, the Frontier personnel will be required to immediately complete the Criminal Justice Information Services (CJIS)training. This annual training shall be completed prior to its expiration during the duration of this Agreement, so that the Frontier staff member continues to remain in compliance with the required CJIS certification. Frontier staff shall not have access to ride in the Spokane Valley Outreach Officer's vehicle, nor perform outreach services under this Agreement if the employee is not currently in compliance with this section. 18. Jurisdiction and Venue. This Agreement is entered into in Spokane County, Washington. Disputes between City and Frontier shall be resolved in the Superior Court of the State of Washington in Spokane County. Notwithstanding the foregoing,Frontier agrees that it may, at City's request,be joined as a party in any arbitration proceeding between City and any third party that includes a claim or claims that arise out of, or that are related to Frontier's services under this Agreement. Frontier further agrees that the Page 6 of 15 Contract No.24-120 Arbitrator(s)'decision therein shall be final and binding on Frontier and that judgment may be entered upon it in any court having jurisdiction thereof. 19. Cost and Attorney's Fees. The prevailing party in any litigation or arbitration arising out of this Agreement shall be entitled to its attorney's fees and costs of such litigation or arbitration(including expert witness fees). 20. Entire Agreement. This written Agreement constitutes the entire and complete agreement between the Parties and supersedes any prior oral or written agreements. This Agreement may not be changed, modified,or altered except in writing signed by the Parties hereto. 21.Anti-kickback. No officer or employee of City,having the power or duty to perform an official act or action related to this Agreement shall have or acquire any interest in this Agreement, or have solicited, accepted,or granted a present or future gift,favor, service,or other thing of value from any person with an interest in this Agreement. 22. Business Resistration. Frontier shall register with the City as a business prior to commencement of work under this Agreement if it has not already done so. 23. Assurance of Compliance with Applicable Federal Law. During the performance of this Agreement, Frontier,for itself, its assignees,and successors in interest agrees as follows: A. Compliance with Regulations. Frontier shall comply with the federal laws set forth in subsection G, below ("Pertinent Non-Discrimination Authorities") relative to non-discrimination in federally-assisted programs as adopted or amended from time-to-time, which are herein incorporated by reference and made a part of this Agreement. B. Non-discrimination. Frontier,with regard to the work performed by it during this Agreement, shall not discriminate on the grounds of race,color,or national origin in the selection and retention of subcontractors,including procurements of materials and leases of equipment. Frontier shall not participate directly or indirectly in the discrimination prohibited by the Acts and the Regulations, including employment practices when the contract covers any activity,project,or program set forth in Appendix B of 49 CFR Part 21. C. Solicitations for Subcontracts, Including Procurements of Materials and Equipment. In all solicitations, either by competitive bidding, or negotiation made by Frontier for work to be performed under a subcontract, including procurements of materials,or leases of equipment,each potential subcontractor or supplier shall be notified by Frontier of Frontier's obligations under this Agreement and the Acts and the Regulations relative to non-discrimination on the grounds of race, color,or national origin. D. Information and Reports. Frontier shall provide all information and reports required by the Acts,the regulations, and directives issued pursuant thereto, and shall permit access to its books, records,accounts,other sources of information,and its facilities as may be determined by the City to be pertinent to ascertain compliance with such Acts, regulations, and instructions. Where any information required of Frontier is in the exclusive possession of another who fails or refuses to furnish the information, Frontier shall so certify to the City, and shall set forth what efforts it has made to obtain the information. Page 7 of 15 • Contract No. 24-120 E. Sanctions for Noncompliance. In the event of Frontier's noncompliance with the non- discrimination provisions of this Agreement,the City will impose such contract sanctions as it or the WSDOT may determine to be appropriate,including,but not limited to: 1. Withholding payments to Frontier under the Agreement until Frontier complies; and/or 2. Cancelling,terminating,or suspending the Agreement, in whole or in part. F. Incorporation of Provisions. Frontier shall include the provisions of Section 22 of this Agreement in every subcontract, including procurements of materials and leases of equipment, unless exempt by the Acts, regulations and directives issued pursuant thereto. Frontier shall take action with respect to any subcontract or procurement as the City or the WSDOT may direct as a means of enforcing such provisions, including sanctions for noncompliance. Provided, that if Frontier becomes involved in or is threatened with litigation by a subcontractor or supplier because of such direction,Frontier may request that the City enter into any litigation to protect the interests of the City. In addition,Frontier may request the United States to enter into the litigation to protect the interests of the United States. G. Pertinent Non-Discrimination Authorities:During the performance of this Agreement,Frontier agrees to comply with the following non-discrimination statutes and authorities; including but not limited to: Title VI of the Civil Rights Act of 1964(42 U.S.C. §2000d et seq.,78 stat.252),(prohibits discrimination on the basis of race,color,national origin);and 49 CFR Part 21;and 49 Part 26; The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. §4601),(prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects); Federal-Aid Highway Act of 1973, (23 U.S.C. §324 et seq.),(prohibits discrimination on the basis of sex); Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. §794 et seq.), as amended, (prohibits discrimination on the basis of disability);and 49 CFR Part 27; The Age Discrimination Act of 1975, as amended, (42 U.S.C. §6101 et seq.), (prohibits discrimination on the basis of age); Airport and Airway Improvement Act of 1982, (49 U.S.C. §471, Section 47123), as amended,(prohibits discrimination based on race,creed,color,national origin,or sex); The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964,The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973,by expanding the definition of the terms"programs or activities"to include all of the programs or activities of the Federal- Page 8 of 15 Contract No.24-120 aid recipients, sub-recipients and contractors, whether such programs or activities are Federally funded or not); Titles II and III of the Americans with Disabilities Act, which prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems,places of public accommodation,and certain testing entities(42 U.S.C. §§12131- 12189)as implemented by Department of Transportation regulations at 49 C.F.R.parts 37 and 38; The Federal Aviation Administration's Non-discrimination statute (49 U.S.C. §47123) (prohibits discrimination on the basis of race,color,national origin,and sex); Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations, which ensures Non-discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations; Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of Limited English proficiency(LEP). To ensure compliance with Title VI,you must take reasonable steps to ensure that LEP persons have meaningful access • to your programs(70 Fed. Reg. at 74087 to 74100); and Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities(20 U.S.C.§1681 et seq.). 24.Severability. If any section,sentence,clause,or phrase of this Agreement should be held to be invalid , for any reason by a court of competent jurisdiction,such invalidity shall not affect the validity of any other section,sentence,clause,or phrase of this Agreement. 25.Exhibits. Exhibits attached and incorporated into this Agreement are: A. Scope of Services B. Budget C. Performance Metrics and Reporting D.Insurance Certificates IN WITNESS WHEREOF,the Parties hereto have executed this Agreement as of the last date written. CITY OF SPOKANE VALLEY Frontier: eti l�I b LN^a `t° A am^ John Ho an,City ManagOL: r B}: Kelli Miller, CEO (j (7,4 1 2_9 06/20/2024 Date Date Page 9 of 15 Contract No. 24-120 APPR VED AS 0 FORM: O f of the C. Attorney Da Page 10 of 15 Contract No.24-120 Exhibit A-Scone of Services The expectations and obligations outlined below are intended to provide services to people experiencing homelessness and services to promote recovery,resiliency,and connection to vital community services for individuals experiencing behavioral health and co-occurring challenges in addition to homelessness. Frontier obligations: • Frontier shall maintain a minimum one and a half full time employee(1.5 FTE)member team in coordination with Spokane Valley Homeless Outreach Officer(s). If at any time Frontier cannot maintain this level of service, Frontier will inform the City immediately and work to reach an agreement on a plan to increase staffing levels to the 1.5 FTE member team. • Identify needs and screen individuals experiencing homelessness,and those at imminent risk of becoming homeless. • Outreach and engagement with individuals that build relationships,provide vital connection to needed services,and assess individual needs. • Managing individual cases by connecting people to relevant community resources,benefits,and all programs or services determined to be appropriate by Frontier to assist individuals experiencing homelessness and those at risk of becoming homeless. This includes but is not limited to developing unique plans for individuals based on their specific needs. • Providing mental health treatment referrals. • Providing substance use disorder treatment referrals. • Referrals for primary health care,job training,educational services,and housing services. • Daily communication,coordination and outreach with Spokane Valley Homeless Outreach Officer(s)for this project. • Frontier will maintain cell phone access during day-to-day operations and outreach. Staff will check in with the program supervisor/lead each morning and night and keep supervisor/lead informed of daily schedule. • Maintain eligibility/access to the Community Management Information System(CMIS)to facilitate referrals;Ensure CMIS ROI is completed for clients and uploaded to CMIS;Enter relevant client notes/information into CMIS. a) Use database to participate in and inform local and regional Homeless Outreach case conferencing efforts. Page 11 of 15 Contract No.24-120 b) Initiate and manage local case conferencing in partnership with other area providers. • Use City's data collection apps during regular course of work duties. • Provide reporting as required by Exhibit C. City of Spokane Valley(City)Outreach Team obligations • Provide one or more Deputies to assist Frontier outreach personnel in delivering outreach services,whether through grant funding,other third-party funding,or through use of internal funds,so long as economically feasible as determined solely by the City;and • Assist Frontier by analyzing and,at the City's sole discretion, implementing potential technical solutions for collecting and using data regarding those served;and • Participation and assistance by the City's Housing and Homeless Coordinator on an as-needed basis Mutual obligations • Collaborative planning for each entity's outreach programs for the upcoming year,with initial discussions to occur no later than March 1 and conclude May 1 of each year so that the recommendations may be timely included in the budget planning process for the next year; and • Collaborative planning on how to prioritize calls for service when they are received by either Party; and • Regular attendance by key personnel at bi-weekly meetings between the respective outreach teams that should include a focus on effective delivery of services, safety for outreach teams,and ways to better collect,maintain,and utilize data to further the mutual goals of the Parties Page 12 of 15 Contract No.24-120 Exhibit B-Budget Frontier Behavioral Health Outreach Services Annual Budget Salary Supervisor 0.15 FTE $ 13,901 Case Manager II 1.5 FTE $ 80,777 Salary Subtotal 94,678 Benefits(30%) 28,403 Other Direct Rent Expenses(Copier/Bldg) $ Z,458 Office/Operating Supplies $ 1,565 Repairs/Maintenance $ 3,577 Transportation $ 1,417 Training $ 339 Professional Fees $ 435 Telephone/Postage $ 925 Insurance $ 258 Printing/Dues/Subscriptions $ 83 Other Direct Subtotal 11,055 Discretionary 16,195 Startup costs 8,000 Indirect(21%) 42,088 $ 200,419 NOTES: 1) Other Direct costs @$7,370 per FTE 2) Startup costs include$8,000 which includes office furniture, laptops,cellphones,etc. Benefits: Includes estimate of FICA, Retirement, Medical/Dental, Life Insurance,and other miscellaneous benefits. Discretionary: Costs associated with assisting clients in the least restrictive setting. May include temporary rental, prescription drugs, food, utilities,repairs. In no circumstance is cash advanced directly to the client. Startup Costs: Includes office furniture, laptops,cellphones, printers,etc. and is to be considered a non-recurring budget item for program initiation. Page 13 of 15 Contract No.24-120 Exhibit C—Performance Metrics and Reporting Reporting/Deliverables: Specific deliverables are noted under Scope of Services in Exhibit A, Section IV. Commencing in September 2024, Frontier will provide the following information on a quarterly basis by the 15th day following each quarter end: 1. Reports from the Community Management Information System(CMIS);Ensure CMIS ROI is completed for clients and uploaded to CMIS;ensure relevant client notes/information are entered into CMIS 2. Reports from the Frontier client database of the relevant demographic and background information of those individuals served by Frontier's outreach program, including specific needs for each individual to transition to permanent housing,referrals made, interventions provided and include: a. a report of the number of non-duplicated contacts per month;including demographic breakdown of clients served b. a report of the number of housing interventions per month including treatment, emergency shelter,transitional housing, and permanent housing In addition,Frontier shall provide the following: Upon effective date of Agreement,monthly budget and expense report until funds are expended or term of the Agreement ends. Expense report shall be due by 15th day of subsequent month after month end. These reports may be included as part of the reimbursement requests for payment of services under this Agreement. Page 14 of 15 Contract No.24-120 Exhibit D—Insurance Certificates Page 15 of 15 FRONBEH-01 KOLIVER ACORO CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DD/YYYY) 6/11/2024 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCERai€/1CT Gerry Bulger Spokane Office PHONE FAX Marsh McLennan Agency LLC (NC,No,Ext):(509)363-4012 (NC,No): 501 N.Riverpoint Blvd.,Ste 403ss.Gerry.BulgerrMarshMMA.com Spokane,WA 99202 INSURER(S)AFFORDING COVERAGE NAIL N muses A:Philadelphia Indemnity Insurance Company 18058 INSURED INSURER B: Frontier Behavioral Health INSURERC: 107 South Division St. INSURERD: Spokane,WA 99202 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER POLICY EFF POLICY EXP LIMITS LTR INSD WVD (MMIDDIYYYYI IMMIDDIYYYY► A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 X CLAIMS-MADE OCCUR X PHPK2685999 5/15/2024 5/15/2025 pREM SES(Eaxcu er>Ge) • -$ 100,000 MED EXP(Any one person) $ 5,000 PERSONAL&ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 3,000,000 POLICY JECT LOC PRODUCTS-COMP/OP AGG $ 3,000,000 OTHER: WA STOP GAP $ 1,000,000 A AUTOMOBILE U►BIUTY (I EOMBINdEenD SINGLE LIMIT $ 1,000,000 X ANY AUTO X PHPK2685999 5/15/2024 5/15/2025 BODILY INJURY(Per person) $ OWNED SCHEDULED AUTOSIRE� ONLY AUUTNOSWry BODILY� INJURY(Per accident) $ AUTOS ONLY _AUTO ONLY (Peer accdentDAMAGE $ A X UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 4,000,000 EXCESS LIAB CLAIMS-MADE PHUB911615 5/15/2024 5/15/2025 AGGREGATE $ 4,000,000 DED X RETENTION$ 10,000 $ WORKERS COMPENSATION PER STATUTE ERH AND EMPLOYERS'LIABILITY Y/N ANY PROPRIETOR/PARTNER/EXECUTIVE E.L.EACH ACCIDENT $ FICERMIEMBER EXCLUDED? N/A Mandatory in NH) E.L.DISEASE-EA EMPLOYEE $ If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ DESCRIPTION OF OPERATIONS I LOCATIONS/VEHICLES (ACORD 101.Additional Remarks Schedule,may be attached if more space is required) Job#1.5 FTE Street Outreach City of Spokane Valley is additional insured additional insured in accordance with the terms and conditions of the policy. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Cityof Spokane ValleyTHE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN P ACCORDANCE WITH THE POLICY PROVISIONS. 10210 East Sprague Avenue Spokane Valley,WA 99206 AUTHORIZEDZE REPRESENTATIVE `-'cy ACORD 25(2016/03) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Labor&Industries.(https://Ini.wa.goov/) Contractors FRONTIER BEHAVIORAL HEALTH Owner or tradesperson SCOTT CRAWFORD ATTN PAYROLL 107 S DIVISION 99202 Doing business as SPOKANE,WA FRONTIER BEHAVIORAL HEALTH WA UBI No Governing persons 600 335 200 SCOTT CRAWFORD CRAIG DUNLAP; MARY GIANNINI; DONNA HALVORSON; EUGENE PATTERSON; TAD PATTERSON; TAD PETERSON; KAREN SHIELDS; PAT TERHAAR; PAT A TERHAAR; JEFFREY THOMAS; Certifications & Endorsements OMWBE Certifications No active certifications exist for this business. Apprentice Training Agent No active Washington registered apprentices exist for this business.Washington allows the use of apprentices registered with Oregon or Montana.Contact the Oregon Bureau of Labor&Industries or Montana Department of Labor &Industry to verify if this business has apprentices. Workers' Comp Do you know if the business has employees?If so,verify the business is up-to-date on workers'comp premiums. L&I Account ID Account is current. 306,702-00 Doing business as FRONTIER BEHAVIORAL HEALTH Estimated workers reported Quarter 1 of Year 2024"Greater than 100 Workers" L&I account contact T3/STEPHANIE HORNBACK(360)902-5141-Email:HOTS235@lni.wa.gov Public Works Requirements Verify the contractor is eligible to perform work on public works projects. Required Training—Effective July 1,2019 Needs to complete training. Contractor Strikes No strikes have been issued against this contractor. Contractors not allowed to bid No debarments have been issued against this contractor. Workplace Safety & Health Check for any past safety and health violations found on jobsites this business was responsible for. Inspection results date 08/25/2022 No violations Inspection no 317969724 Location 505 East North Foothills Drive Spokane,WA 99207