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2024, 02-27 Formal MeetingMINUTES City of Spokane Valley City Council Regular Meeting Formal Formal Tuesday, February 27, 2024 Mayor Haley called the meeting to order at Cr p,ni, The meeting was field in person by Council and Staff ill Council Chambers, and also reniotely via Zoom meeting, Attendt-ince. Councilmembers Pain Haley, Mayor Tina Hattenburg, Deputy Mayor Rod Higgins, Councilmember Al Merkel, Councilinember Laura Padden, Councilrnember Ben Wick, Councilmember Jessica Yaeger, Councilmember Staff John Hohinan, City Manager Erik Lamb, Deputy City Manager Chelsic'Faylor, Finance Director Gloria Mantz, City Services Administrator Kelly Konkright, City Attorney Bill Helbig, Community & PW Director Tony Beattie, Sr. Deputy City Attorney John Bottelli, Parks & Recreation Director Sean Walter, Assistant Police Chief Jill Smith, Corninunications Manager John Whitehead, HR Director Virginia Clough, Legislative Policy Coordinator Adam Jackson, Engineering Manager Dan Baker, Grants Engineer Deanna Horton, Administrative Assistant Lori Barlow, Senior Planner Morgan Koudelka, Sr, Administrative Analyst JUstan tinsel, IT Specialist Marci Patterson, City Clerk INVOCATION: Pastor Steve Allen with Valley Real Life gave the invocation. PLEDGE OF ALLEGIANCE Council, staff and the audience stood for the Pledge of Allegiance. ROLL CALL City Clerk Patterson called the roll; all Counciln-lembers were present. APPROVAL OF AMENDED AGENDA It was moved 1�)) Delway A4ayor Ilciflenhurg, seconded and -unemimotisly cigreed to qj)17rove the aniended agencla. I.NTItODUCTION OF SPE, CIAL GUESTS AND PRESENTATIONS n/a COUNCILMEMBER REPORTS Councilmernber Merkel: spoke about the Opioid Abatement Committee meeting. COUnCilnieniber Wick: noted that lie is part of a new AWC committee and spoke about the human rights task force retreat lie attended. He also attended the AWC city action days and board meeting as well as the It anniversary of the 116"' Air National Refueling Wing celebration, Councilmember Ijjggjns: attended the Clean Air meeting and provided an update on the ambient air values. Councilmember Padden: attended the Valley Chamber meeting, judged the 5"' grade great shakeout -- hand shaking contest and toured .Avista stadium. Councilmember Yaeger: attended an Aging and LongTerm Care meeting, attended some of the chamber hosted events and toured the Avista stadiU111 as well. QepuV-94y i Hatteiibgrg: said lie attended the STA meeting and provided all update on the new facilities that will be built in the Valley and provided inforination on the ridership numbers, Council Meeting Minutes, orniah 02-27-2024 Pagel of Approved by Council: 06-25-2024 MAYOR'S REPORT The Mayor attended many of the same events, an SRTC meeting and the Great Shakeout as well. PROCLAMATIONS: Developmaental Disabilities Awareness Month Mayor Haley read the Proclamation and it was accepted by staff from the Are of Spokane. GENERAL PUBLIC COMMENT OPPORTUNITY: After Mayor Haley explained the process, she invited comments from the public. Ms. Barb Howard, Spokane Valley (via Zoom); Anna Bombakias, Spokane; Kimberly Pallari, Spokane Valley; Mr. Dan Allison, Spokane Valley; Kelle Masterson, Spokane Valley; Anna Martin, Spokane Valley; Sophia Martin, Spokane Valley; Susan Legal; Mary Genneni, Spokane Valley; Tim Malick, Spokane Valley; Brenna Franzen, Spokane Valley; Scott Mallock, Spokane Valley; Angelica Joyce, Spokane Valley; Jason Schriver, Spokane Valley; Bob West, Spokane Valley; Mike Dolan, Spokane Valley all provided public comments. NEW BUSINESS: 1. Consent Agenda: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed frorn the Consent Agenda to be considered separately. Proposed Motion: I trove to approve the Consent Agen . a. Approval of Claim Vouchers, January 23, 2024, Request for Council Action Form: $10,175,588.34. b. Approval of Payroll for Pay Period ending January 31, 2024: $795,843.00, c. Approval of Payroll for Pay Period ending February 15, 2024: $562,749.42 d. Approval of Council Meeting Minutes of September 5, 2023 e. Approval of Council Meeting Minutes of September 12, 2023 f. Approval of Council Meeting Minutes of September 19, 2023 g. Approval of Council Meeting Minutes of September 26, 2023 h. Approval of Council Meeting Minutes of October 3, 2023 i. Approval of Council Meeting Minutes of October 10, 2023 j. Approval of Council Meeting Minutes of December 19, 2023 k. Approval of Council Meeting Minutes of January 2, 2024 1. Resolution 24-004 — Setting a Public Hearing for STV-2024-0001 It was proved by Deputy Mayor Hattenburg, seconded and unanimously agreed to approve the Consent Agenda. 2. Motion Consideration: Motion Consideration: Ri ht-Sizin Police Services — Erik Lamb It was moved by Deputy Mayor Hattenburg and seconded to approve adjusting the number of dedicated police personnel to add ten additional dedicated new positions, account for the new shared Lieutenant in the Office of Professional Standards hired in 2023, and authorize the contract analyst position by prioritizing public safety within existing resources as described in option 1, and to authorize the city manager to take such action as necessary to implement this action pursuant to the Interlocal Agreement with Spokane County and the Sheriff's Office. Deputy City Manager Lamb, Assistant Police Chief Walter, Senior Administrative Analyst Koudelka, and Finance Director Taylor all presented a detailed report of right -sizing the police services. Mr. Koudelka provided a preview of the costs on a spreadsheet in the PowerPoint presentation. He also reviewed the one-time costs and the reoccurring costs, training costs, position costs for the initial phase with bonus and the starting wage. Mr. Walter reviewed the matrix study and noted that there is a need for an analyst in order to provide stats and data in the future. Ms. Taylor spoke about the priority of the budget goals and public safety being the first priority. She noted that in the 2025 budget, the city will maximize the funding for public safety and that all other departments will be held to a 3% increase which may result in a reduction in other areas for multiple budgets. Mr. Lamb spoke about the public safety committee recommending the option one which allows for immediate implementation of the 10 officers. Mr. Lamb also spoke about the other options that all included imposing a tax or using banked property tax capacity. The PowerPoint presentation provided details on each option. Council discussed funding --- one time money versus reoccurring funding. Mayor Haley called for public comment. Mr. Dan Allison, Spokane Valley and Mr. Mike Dolan, Spokane Valley provided comments. Vote by acclamation: Council Meeting Minutes, Formal: 02-27-2024 Page 2 of 5 Approved by Council: 06-25-2024 in favor: unanimous. Opposed: none. Motion carried It was moved by Mayor Haley and seconded to take a ten-minute break from 7: 45 p. in. to 7: 55 p. in. Vote by acclamation: in f wor: unanimous. Opposed: none. Motion carried. 3. Motion Consideration: Storm Drain Cleaning Services Contract Award --- Adam Jackson It was proved by Deputy Mayor Hattenburg and seconded to award the 2024 Storin Drain Cleaning Service contract to AAA Sweeping in an amount not to exceed $219,549.50 and authorize the City Manager to finalize and execaite the contract. Mr. Jackson briefly explained the background on the contract and reviewed the services that were offered in the contract. Mayor Haley invited public comments. Mr. Scott Cunningham provided comment. Vote by acclamation: in favor: Mayor Haley, Deputy Mayor Hattenburg, Councilinembets Higgins, Padden, Yaeger, and Wick. Opposed: Councilmember Merkel. Motion carried 4. Motion Consideration.: Amending the Federal Legislative Agcnda — Virginia Clough It was moved by Deputy Mayor Hattenburg and seconded to approve the atnended 2024 Federal Legislative Agenda as presented. After Ms. Clough provided an overview of the amended federal legislative agenda, Mayor Haley invited public comments; no 601n1-nents were offered. Vote by acclamation: in favor: Unanimous. Opposed: None. Motion carried. ADMINISTRATIVE REPORTS: 5. Admin Report: Communications & Community Involvement Plan/Police --- Jill Smith Erik Lamb Mr. Lamb and Ms. Smith reviewed the community involvement plan via a PowerPoint presentation that detailed items such as a background of the project, key messages that will need to be delivered to the public, goals and strategies for the plan, the schedule, communications channels for the information to get to the public and the performance measures for the plan to be successful. Ms. Smith also noted that there will be a new project webpage specially detailing the "Right -Sizing Police Services" plan and will go over all the details for the project. The council discussed the budget for the project, what the performance measures would be and if there would be materials to hand out to the public in an effort to keep them informed of the project. 6. Admin Report: Potential Grant Opportunity: Congress.ionally Directed S endin CDS Requests - Adam Jackson Mr. Jackson and Mr. Baker reviewed a potential grant opportunity via a PowerPoint presentation that included details such as the Congressionally Directed Spending (CDS) funding or earmarks, the CDS funding history, and the 2023 council adopted federal legislative agenda projects. Mr. Jackson discussed the application process for this funding method and stated what funding the city has historically received from this funding source. He also noted that the city has been awarded over $10 million in the last three years for some of our larger scale projects. The council reached consensus to return at a later date with a motion consideration to proceed with the grant application. 7. Admin Report: Franchise Agreement Ziply Fiber Pacific LLC - Tony Beattie Mr. Beattie provided details regarding a franchise agreement for Ziply Fiber Pacific LLC, a telecommunications company. Mr. Beattie reviewed the protocol for the franchise agreements. The council didn't have any additional questions. There was consensus to return with the Franchise Agreement for Ziply at a later date. 8. Advance A genda — Mayor Hale Councilmember Merkel requested the SCRAPS issue to be brought up and wanted it next week. City Manager Hohman explained it was still on the pending agenda and will speak to staff about getting it on the agenda. Councilmember Merkel requested the city install a bike rack at city hall. City Manager Hohman explained that there are already two bike racks located at city hall, one on the south side of the building and one on the west side of the building. Council Meeting Minutes, Formal: 02-27-2024 Page 3 of 5 Approved by Council: 06-25-2024 Councilrnernber Higgins suggested city manager hire in investigator to have council members vetted and that itern did receive consensus to be placed on the pending agenda, Councitmember Merkel asked to reconsider the Sprague Storm water project and the request did not reach consensus to move forward, Councilmernber Merkel requested staff institute a comment period for Chief Ellis to speak for public safety at, each meeting and that request did not reach consensus to be placed on the agenda. Councilmember Yaeger requested a short training for Roberts rules. City Manager Holunan explained that Roberts Rules are extensive and there are quite a few online training courses offered if she was interested in attending any to let staff know. INFOIMATION ONLY 9. Department Monthly Reports 10. Fire Dept Monthly Report COUNCIL COMMENTS Councilinernber Merkel mentioned concerns at terrace view park and that he passed it along to Chief Ellis, He also stated that the city could have done the police item faster and felt that the city needs to have items such as that done at a quicker pace. Councilmember Yaeger spoke about supporting the Sprague: Stormwater prqject and asked about the predicted length of tirne for the project and asked if there would be a crosswalk included in the project. City Manager I lohnian stated that there would be a crosswalk. .CITY MANAGER COMMENTS City Manager Hohman asked Ms. Clough to speak about the current legislative session and provide a brief update. Ms. Clough provided a brief overview of the session thus far. Executive Session: It WaS moved by Deputy Mayor HattenburAy, seconded to adjourn into executive ,session for 30 minutes to discuss potential acquisition ofreal estate, and that action may be taken ipon return to open session. Vote by acclamation: in fi7vor: Unanimous, 01)posed: None. Motion carried Council adj ourned into executive session at 8:40p.in. At 8:58p.m. Deputy a)?or Ratlenhurg declared Council out of executive session. It was inovedby Council7nember Wick and seconded to exiend1he meeting by 30 minutes at 8:40p,ln, Vote by acclamation: injavor., unanimous, Opposed: none. Motion carried I I . Motion Coiisida erl ion: Purchase i C Rea I Proac -- ----- . . . . ....... cily ja Mantz Kell}± 1�orflgjg It was moved by Deputy Allayor Hatteriburg and seconded to authorize staff to finalize and execule any documents necessat°)) to acquire parcel numbers in the amount o $630, 000 plus applicable closing cow, and provide relocation assistance to, the existing tenant in an ainount not to exceed $.Sr,, 040, 00. Ms. Mantz provided details on a potential land acquisition and noted that there is a need for affordable housing in the valley and there is an opportunity to purchase two parcels at, 3"' and Carnahan at 1 .3 acres that is zoned for mixed use and currently the property is mostly vacant. There is one tenant that will need relocation assistance. Council discussed the relocation of the current tenant and the use of ftinding to purchase the property. Mayor Haley asked for public comment; no comments were provided. Vote b)) acclamation: in ficivor., unanimous, Opposed: none, Motion carried Councilmernber Yaeger had previously requested a resolution to declare a commitment to a safe community and elimination of any and all activities that contribute to the influx of fentanyl, opioids and other illegal activities, COUncilmember Yaeger was looking for Support to move the item on to the advance agenda, Council reached consensus to move the item forward to the advance agenda. Council Meeting Minutes, Fornial: 02-27-2024 Page 4 of 5 Approved by Council; 06-25-2024 It was moved by Deputy Mqor I-Icatenhurg, seconded cind uncinhnous�y agreed to adjourn. Die ineeling a4lourned at 9:04 1). in. AVFEST L M4arci soars ,City Cleric farm Haley, Mayor Council Mecting Minutes, Formal: 02-27-2024 Approved, by COLUICH: Page 5 of 5 City of Spokane Vaffey, Washington Deveropmentaf Disa6ifitiesAwareness Month WILEREAS, -11n, intelleclual or develolmiental disability q&cts more than, 7,000 people in �pokane Couw�); and WHEWE,",IIS, P-ublic Awareness about the needs ofpe(,)I)le with developmental disabilities cat? help the City ofSpokane Valley,feel more -welcoming; and WIIEREAS, People with developmental disabilities are a vibrant part of` our community, iinproWng the quality of life for all; and W.I.-ILTREAS, By a 1987 Presidential Proclaination, the month of Allarch has been designated "Developmental DisabilitiesAwareness Allonth " and WHERE"11S, The Are, of the United States, the nation's leading volunteer based organization advocating -for at,0 with people with developmental disabilities and their Jbinilies, and its qffiliate, The Are ol'S�� okawe, seek to encourage greater social inclusion of people with developmental disabilities in our community through a variety ofPublic aivareness and education initiatives. ]VOW, TILE-REFORE, I, Pain llcrleym -AlAqw- of the Cit) of Spokane Valley, on behaU'qf the Spokane Valley City Council and the citizens of the City of Spokare Valley, do hereby proclahn the inonth of Allarch 2024, as Dej)e1opinental Disabilities Awareness Mouth and I urge citizens to give full support to efforts toward enabling people with developmental disabilities to live full and productive lives of inclusion in our communities. Dated this 2 7 Ih day of February 2024. Pan?, Haley, Mayor CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: February 27, 2024 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information.❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Motion Consideration: Proposed Land Acquisition, 3' Avenue & Carnahan Road GOVERNING LEGISLATION: RCW 35A.11.020: SVMC 3.49.019 PREVIOUS COUNCIL ACTION TAKEN: • May 31, 2022, Council allocated $6 million of the City's $16 million from the Coronavirus Local Fiscal Recovery Fund (CLFR) toward property acquisition • December 13, 2022, Council awarded $4 million to Spokane Valley Partners for the acquisition of a new facility • January 31, 2023, Council consensus to withheld $2 million from the Affordable Housing and Homeless call for projects for property acquisition BACKGROUND: On March 11, 2021, the President signed the American Rescue Plan Act ("ARPA") into law. ARPA provided funding for a variety of purposes, including direct assistance to small businesses, for homeless and affordable housing purposes, and to state and local governments. ARPA established the Coronavirus State and Local Fiscal Recovery Funds ("CLFR") and allocated $350 billion to these accounts to assist state and local governments in meeting pandemic response needs and rebuilding the economy. The City of Spokane Valley received approximately $16 million in CLFR funding. CLFR funds may be used to replace lost revenue as a result of the pandemic. Based on the formula provided by the United States Treasury, the City calculated that the CLFR funds received may be used for any governmental service to replace lost revenue. The City Council identified it will use the corresponding amount of general fund revenue towards other projects or community needs. On May 31, 2022, Council provided direction to allocate $6 million toward land acquisition recognizing that there is a significant need for land for affordable housing with $4 million going to fund a new facility for Spokane Valley Partners in Decerrrber 2022. The remaining $2 million is available for other affordable housing property acquisition as directed by Council. Wheeler Investment & Development LLC (Owner) owns parcels 35232.1509 and 35232.1503 located at the intersection of Carnahan Road and 3' Avenue/2" 1 Avenue. These parcels are zoned corridor mixed use and together encompass 1.35 acres. The parcels are mostly vacant with the exception of a single-family residence located at the northwest corner of parcel 35232.1509. Exhibit A provides an aerial image of the parcels. The single-family home has 3 bedrooms. It is currently rented for $600/month and occupied by two individuals. Discussions with the Owner determined there may be mutual interest in selling the property to the City for future development of affordable housing by local providers. An appraisal prepared on behalf of the City indicates that $630,000 is at or below the fair :market value of the property. The City is negotiating a purchase and sale agreement with the Owners for that amount. In recent conversations with local providers of affordable housing, they confirmed that the availability of land continues to be a barrier and they would be interested in grant opportunities, such as if the City leased or deeded the land, so they can develop the land to provide affordable housing. They also confirmed that the size and zoning of these parcels offer a wide range of development opportunities. Page I of 5 Exhibit A — Potential Acquisition Area Page 3 of 5 per month. Providung the tenant with $7,200 ha rental assistance will assist her hn covering the difference in her rent for 5 to 14 months. Loss of Tangible Property: It is not anticipated that the relocation will result in the tenant losing tangible personal property. However, the tenant has paid a $40 application fee and expects to pay a non- refundable $400 deposit for her new apartment. As such, staff recommends paying $440 to the tenant to compensate her for these expenses. In total, City staff recormnend paying $9,040 to the tenant to assist them with moving expenses and their increased monthly rent. Page 5 of 5 Mard Piatterson ...... .... From: Karin Morris <k�ariii-i-norrisl9@liotmail.com> Sent: Tuesday, February 27, 2024 2:15 PM To: Marci Patterson; Council Meeting Public Comment Subject: My written comments for the Record for city council meeting tonight, 2/27/24 Importance: High [EXTERNAL]This email originated outside the City of Spokane Valley. Always use caution when opening attachments or clicking links. Good Afternoon Marci, Here are my written comments to please read into the record at the public comments time at tonight's city Council meeting. Re: Motion Consideration: Motion Consideration: Right -Sizing, Police Services Appreciate your help! Thank you! Sincerely, Karin Morris Spokane Valley resident Dear Mayor Haley, Deputy Mayor Hattenburg, and City Council Members, In late January 2024, a KREM 2 news reporter interviewed Mayor Haley about her top, priorities for Spokane Valley. Her response was addressing thie homeless and focusing on public safety. That being said, we have gone 20 years without some construction projects that have been approved recently. One of these projects highlighted at last week's council meeting I believe that can be put on the back burner is the Sprague Avenue Stormwater Project (see image below), which will include reducing the number of lanes of traffic from 5 to 3 as well as additional enhancements. To me, that seems rather excessive. According to this PowerPoint slide, the City is, going to pay $3.15 million from City funds for the estimated $4 million cost to fund this particular project. I have also heard that there is also a plan to continue this project from Herald to Park Road in the future and that will cost a lot of'money to upgrade this stretch of road in a same or similar manner, if done. We need more police officers on our streets and have had about 6 police officers on one shift for about 20 years now, which is clearly not enough. Please reconsider allotting the $3.15 million from this Stormiwater project towards the funding of the additional police officers. That alone is about half of what is needed for the $6.2 million for additional police services, Any potential sales tax increases can have challenging financial effects on many citizens in Spokane Valley, including seniors on fixed incomes. Additionally, the $20 tab fees may also dissuade some people from renewing their auto license tabs. There are several vehicles and campers Vve seen in my neighborhood and driving around that have no plates or expired plates, which is a concern. Thank you for your tirne and consideration. Best Regards, Karin Morris Spokane Valley Resident * Reduces E. Sprague Avenue to three lanes from N. Herald Road to N. University Road * New storm system, swales, curb, sidewalks, pedestrian crosswalk signal at Balfour Park, pavement preservation and landscaping * Construction cost estimate, $411 * $510k state grant, $340k Spokane Transit Authority and $3.15M city funds (302, 311, 403 and CLFR)