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2024, 04-23 Fomal meetingMINUTES City of Spokane Valley City Council Regular Meeting Formal Format Tuesday, April 23, 2024 Mayor Haley called the meeting to order at b p.m. The meeting was held in person by Council and staff in Council Chambers, and also remotely via Zoom meeting. Attendance. Councilmembers Staff Pam Haley, Mayor Erik Lamb, Deputy City Manager Tim Hattenburg, Deputy Mayor Gloria Mantz, City Services Administrator Rod Higgins, Councilmember Chelsic Taylor, Finance Director Jessica Yacger, Couneilmember John Bottelli, Parks & Rec. Director Al Merkel, Councilmember Kelly Konkright, City Attorney Laura Padden, Councilmember Jill Smith, Communications Manager Ben Wick, Councilmember Bill Helbig, Community & PW Director Tony Beattie, Sr. Deputy City Attorney Dave Ellis, Police Chief Mike Basinger, Economic Development Director Kendall May, Recreation Coordinator Christa Crago, Recreation Specialist Chad Knodel, IT Manager Marci Patterson, City Cleric INVOCATION: Melinda Seymour with Victory Faith Church gave the invocation. PLEDGE OF ALLEGIANCE Council, staff and the audience stood for the Pledge of Allegiance. ROLL CALL City Clerk Patterson called the roll; all Councihnernbers were present. APPROVAL OF AGENDA It was moved by Deputy Mayor Hattenburg to approve the presented agenda, seconded and agreed unanimously. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS n/a COUNCILMEMBER REPORTS Councilmember Yaeger: attended the GSI legislative wrap up, a ribbon cutting at Nothing Bundt Cake, attended almost all the right -sizing police events, chamber networking at Arbor Crest, and a SCRAPS protest. Councilmember Padden: attended a Valley Chamber board meeting with a recap of legislative session and noted some of the key legislation that passed and attended right sizing police events. Councilmember Higgins: attended the Regional Clean Air Agency Board meeting. Councilmember Wick: attended a ribbon cutting for Nothing Bundt Cake, a new Les Schwab in Liberty Lake, a new Knife River concrete facility that is a 45-acre facility, an AWC nominating committee meeting, and provided kudos on the Pines and Mission Ave Project. Councilmember Merkel: spoke about his meeting with the Opioid Abatement Board. He also spoke about a round table event with Dr. Valasquez. He also spoke to a local business regarding an STA project. Deputy Mayor Hattenburg: spoke about STA related projects and the 501" Anniversary of Expo '74 and that to celebrate, STA would be offering reduced priced rides. He also thanked Councilmember Wick for his assistance with the HUD grant evaluations that they worked on. Council Meeting Minutes, Formal: 04-23-2024 Page 1 of 5 Approved by Council: 05-14-2024 MAYOR'S REPORT The Mayor attended the SRTC meeting and provided details regarding pedestrian safety with crosswalks. The Mayor also shared details of the Mayor's Award for the Speed and Custom Car Show that was held at the fairgrounds. PROCLAMATIONS: Arbor Day Mayor Haley read the proclamation for Arbor Day. Kendall May, Recreation Coordinator with the city's Parks and Rec Department accepted the proclamation. GENERAL PUBLIC COMMENT OPPORTUNITY: After Mayor Haley explained the process, she invited comments from the public. Mr. William Hulings, Spokane: spoke about his concerns regarding the fentanyl crisis in our area. Ms. Barb Howard, Spokane Valley (via Zoom): spoke about motorhomes parked along the streets. Mr. Dan Allison, Spokane Valley: asked about how much of "our money" has been put into city hall repairs, Flora bridge to the park and requested an update with the amount and spoke about a conversation that was held prior to a previous meeting and was upset with the conversation. Councilmember Higgins poised a point of order to who incited whom? Mayor Haley noted that Councilmember Yaeger would like to comment. Councilmember Yaeger stated that it was her family member that was involved in the discussion and another citizen and that they were then threatened by "the group" and requested decorum for the meetings and before the meetings begin. Mr. Mike Dolan, Spokane Valley: supported the statement regarding the fentanyl crisis given previously in the comments and asked about saying the pledge of allegiance at each council meeting. NEW BUSINESS: 1. Consent Agenda: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion: I move to approve the Consent Agenda. a. Approval of Claim Vouchers, April 23, 2024, Request for Council Action Form: $6,508,331.93. b. Approval of Payroll for Pay Period ending March 31, 2024: $754,449.68. c. Approval of Payroll for Pay Period ending April 15, 2024: $415,982.63. d. Approval of Council Meeting Minutes of January 30, 2024 e. Approval of Council Meeting Minutes of March 26, 2024 f. Approval of Council Meeting Minutes of April 2, 2024 g. Approval of Council Meeting Minutes of April 9, 2024 It was moved by Deputy Mayor Hattenburg, seconded and unanimously agreed to approve the Consent Agenda. 2. First Reading: Ordinance 24-005 - Amending SVMC Appendix B & 18.20.030- Kelly Konkright After City Clerk Patterson read the Ordinance title, it was moved by Deputy Mayor Hattenburg and seconded to advance Ordinance 24-005 Amending Section 18.20. 030 and Appendix B of the Spokane Valley Municipal Code to a second reading. After Mr. Konkright gave a brief synopsis of the purpose of the ordinance, Mayor Haley invited public comments. No public comments were offered. Councilmember Merkel questioned the burden of proof section and the administrative management under the city management section. Mr. Konkright provided clarity and additional information on each item. Vote by acclaination: in favor: May Haley, Deputy Mayor Hattenburg, Councilmeinbers Wick, Padden, Yaeger and Higgins. Opposed.- Councilnteinber Merkel. Motion carried. 3. Motion Consideration: Clean Building Requirements & Potential Grant Opportunity _ Gloria Mantz It was moved by Deputy Mayor Hattenburg and seconded to authorize the City Manager to apply for the EERCF Program and the Clean Building Audit Incentive Program as proposed by staff. Ms. Mantz reviewed the Tierl and Tier 2 building requirements and the grant incentives and what the funds could be used for. She also briefly explained the audit and compliance requirements and that there was not currently any finding in the 2024 budget for any of the requirements. She stated that staff recommended applying Council Meeting Minutes, Formal: 04-23-2024 Page 2 of 5 Approved by Council: 05-14-2024 for the grants. Councilmember Merkel questioned the amount of staff time required for the grants. Councilmember Padden poised a Point of Order. Mayor Haley asked her to speak to the point. Councilmember Padden stated that the question of asking about staff time had been voted down previously by council and was not a question that could be brought forward. She stated it is what staff was hired for and council agreed that it was within the scope of their job to perform such duties. Mayor Haley agreed with the point. Councilmember Merkel called for an appeal. Mayor Haley called for a second and with no second, the request for an appeal died. Mayor Haley invited public comments; no public comments were offered. Vote by acclamation: in favor • Mayor Haley, Deputy Mayor Hattenburg, Councilmembers Wick, Padden, Yaeger, and Higgins. Opposed: Councilmember Merkel Motion carried. 4. Motion Consideration: Parks Janitorial Contract — John Bottelli It was moved by Deputy Mayor Hattenburg and seconded to award the Contract for Janitorial and Event Services, Parks and Trails, to Senske Services, in an amount not to exceed $325, 002. 7I in the first year, and authorize the City Manager to negotiate, finalize and execute said contract in substantially the form as attached. Mr. Bottelli provided detailed information in a PowerPoint presentation regarding the history of the contract methods, scope of services, and how the contract would be structured. Council briefly discussed the terms and the bids that were received and questioned if there were provisions for emergency services/cleaning in the parks. Mr. Bottelli stated that there were accommodations made in the event of any emergency cleaning requested. Councilmember Yaeger suggested a QR code at the parks to offer a survey or something to get the citizens input on the parks. Mr. Bottelli stated that the six -year update to the parks and rec plan was coming up and that the QR code was an idea that could be brought forward during the plan update. Mayor Haley invited public comments; no comments were provided. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried Mayor Haley called for a recess at 7:29 p.m.; she reconvened the meeting at 7:40 p.m. ADMINISTRATIVE REPORTS: 5. Admin Report: SVPD Update — Chief Ellis Aubrey.Siino Chief Ellis provided a detailed overview of the current Spokane Valley Police Department. The Chief reviewed the bike patrols and the 2 officers assigned to the trails and parks, an update on the new training center and that it is now completed. The Chief went over community outreach that he and his staff have been involved in over the last several months. The Chief also provided an update on the Spokane Regional Air Support Unit in which he included a video showing thermal imaging and what situations it was used in. Chief Ellis provided details on the current aircraft fleet and the aircraft modernization plan. Chief Ellis introduced Aubrey Siino, Regional Training and Accreditation Manager. Ms. Siino spoke about the Washington Association of Sheriffs and Police Chiefs (WASPC} accreditation program and what it means to be accredited. Ms. Siino spoke about the process to become accredited and why an accreditation program is important to an agency. She also provided details on the WASPC standards for accreditation and how long it would take an agency to become accredited. Council discussed various topics that included the school resource officers, the annual training for the accreditation process, and the helicopters used as a shared resource to other cities and towns in Spokane County. 6. Admin Report: Local Drug Use Regulation — Kelly Konkri ht Mr. Konkright provided a detailed review of the local drug use regulations and what the RCW's currently state. Mr. Konkright reviewed the felonies and misdemeanors as they are currently stated. He provided details on the current "Marysville model" and that it does enact mandatory minimums for multiple offenses whereas the RCW simply provides a range of punishment without any mandatory minimum. Thus, the penalties for a third conviction of drug use/possession under the Marysville ordinance is 30 days to 364 days jail time, and the penalty under Washington law is 0 days to 364 days jail time. Mr. Konkright suggested council consult with Sheriff's Office and Prosecutor's Office before proceeding with the same model if they were interested. Council discussed the mandatory minimums that Marysville was implementing. Council Meeting Minutes, Formal: 04-23-2024 Page 3 of 5 Approved by Council: 05-14-2024 7. Admin Report: Cross Countr�Course Update — Milce Basinger Mr. Basinger provided council with a Flora Park Cross County Course update that included details on the progressive design build process and provided details on the background of the project. Mr. Basinger was seeking consensus to come back with a motion for the contract. Council discussed the applicants for the contract and provided consensus to return with the contract at a later date. 8. Admin Report: Construction Management Overview Bill Helbig Mr. I-Iclbig provided a detailed construction management overview with a PowerPoint presentation. He detailed the project development process, the construction phase, and went over all phases of the inspection process. He provided additional information on construction admin., project review, and internal audits of all the projects. Once projects are finalized, all the documentation is reviewed and finalized as well. Mr. Helbig also stated that staff is required to attend training multiple times a year in order to maintain certain certifications. Council discussed a variety of topics including funding efforts, advertising efforts, and construction reviews. It was moved by Councilmember Yaeger and seconded to extend the council meeting by 40 minutes. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried. 9. Admin Report: Solid Waste Program Update — Bill Helbig Mr. Helbig presented a detailed reviewed of the city solid waste management program. Mr. 1-lelbig's PowerPoint presentation included details on solid waste management history, solid waste program planning, solid waste program contracts that detailed the collections contracts, and the transfer, transport, and disposal contract. Mr. Helbig also went over the collection opportunities in our community and that he would return in May with more information on contract details. Council discussed the current contracts and potential opportunities with future contract. 10. Admin Report: Recreation and Aquatic Season Preview Kendall May Kendall May, Recreation Coordinator provided a season preview PowerPoint on the recreation, aquatics and parks. Ms. May presented details on the recreation department to include Arbor Day celebrations, park and meal program, camps, outdoor recreation, therapeutic recreation, a "go play" campaign. Outdoor movies and youth sports. Ms. May also provided details from the aquatics area on the aquatics' schedules, Free Swim Fridays, a staffing and facility update, the aquatics program overview, and a paws in the pool event. Ms. May concluded her presentation with an overview of the parks to include the shelter reservations, special events in the parks, field rentals, the trails and sand volleyball at Browns Park. Council thanked Ms. May for all the information and stated that they were looking forward to a fun summer for Parks and Rec. It was moved by Councilmember Higgins and seconded to extend the council meeting by 20 minutes. Vote by acclamation: in favor: unanimous. Opposed: none. Motion carried 11. Advance Agenda —.Mayor Haley Councilmember Yaeger asked if there is a way to add to the federal agenda an item that can limit outside exposure by outside countries when purchasing properties in our community. Councilmember Wick suggested bringing that item up during the discussion for next year's federal agenda. Councilmember Wick suggested adding an additional goal to the current council goals to include one for infrastructure. Deputy City Manager Lainb noted that the council goals will likely corne up in the budget workshop and that could be discussed at that time. Councilmember Merkel asked for more information on the current "Marysville model" on the local drug laws. Council provided consensus to move that item forward. Councilmember Merkel requested that the Pledge of Allegiance be said before each council meeting as it is currently only done during the Formal format meetings. There was not consensus to move that item forward. Council Meeting Minutes, Formal: 04-23-2024 Page 4 of 5 Approved by Council: 05-14-2024 Councilmember Merkel requested the Department of Commerce come in and provide a presentation on the clean building requirements for other business owners. There was not consensus to bring that item forward. Councilmember Yaeger requested an update on the massage parlors, There was consensus to bring the item forward. Councilmember Padden requested a report on the Lime scooters and the regulations on the scooters. There was consensus to bring the item forward. INFORMATION ONLY (will not be reported or discussed) 12. Potential Opioid Settlement Agreement report 13. Department Monthly Reports 14. Fire Dept Monthly Report COUNCIL COMMENTS Councilmember Merkel made a general comment about supporting local businesses. CITY MANAGER. COMMENTS Deputy City Manager Lamb provided details on the edits that were made to the Governance Manual, provided thanks to the staff and community members that participated in the right -sizing police events that were held over the last couple of weeks and stated that the survey had been extended to May 2011 for anyone interested in participating in the survey. Mr. Lamb also provided details on upcoming events within the city. Mr. Lamb provided details on a request for consensus on a support letter for Spokane Low Income Consortium for a grant application as well as a thank you letter to Senator Murray for the support for the Sullivan Road and Trent Ave. Interchange Project. Consensus was provided for both letters. It was proved by Deputy Mayor I-Iattenburg, seconded and unanimously agreed to adjourn. The meeting adjoxrrned at 9:55 p.in. ATTEST: 0 M1 Marci atterson, City Clerk Pam Haley, Mayo. Council Meeting Minutes, Formal: 04-23-2024 Approved by Council: 05-14-2024 Page 5 of 5 okan Spe jUalley April 23, 2024 To whom it may concern: CITY COUNCIL. 10210 E Sprague Ave 1 Spokane Valley, WA-99206 Phone (509) 720-5000 1 Fax (509) 720-5075 www.spol<anevatteywa.gov The City of Spokane Valley supports the Spokane Low Income Housing Consortium's (SLIHC) grant request for the Department of Commerce Coordinating Low -Income Housing Planning (CHILP) for $25,000. The grant supports coordinated regional planning efforts to address homelessness and affordable housing needs. To meet the housing needs, significant planning and coordination across jurisdictions are needed. Aligning the region's various housing and homeless plans is critical for leveraging limited resources, producing improved outcomes, and limiting unnecessary duplication or unintended gaps. If successful, SLIHC will utilize the grant award to support the current efforts of the Continuum of Care (CoC) to update the 5-Year Plan to Prevent and End Homelessness. This plan needs to be updated by December 2024 and requires significant efforts that are typically carried out by the CoC members and volunteers who have limited. capacity. SLIHC will utilize the grant funds to coordinate conversations and resource sharing between Spokane County, City of Spokane Valley, City of Spokane, and small towns within the county on affordable housing and homelessness planning. In addition, SLIHC will help implement needed changes to the plan. Thank you for your consideration of this community proposal. Sincerely, Z��4 W"> Pam Haley, Mayor On behalf of the City of Spokane Valley Council s,,;,o0Va11eyC9) April 23, 2024 The Honorable Patty Murray 154 Russell Senate Office Building Washington, DC 20510 CITY COUNCIL 10210 E Sprague Ave I Spokane Valley, WA 99206 Phone (509) 720-5000 1 Fax (509) 720-5075 www.spol<anevalleywa.gov Re: FY24 Community Project Funding Award: Sullivan Road/Trent Avenue Interchange Dear Senator Murray: Thank you for your hard work in securing $3 million in congressionally directed spending to support the reconstruction of the Sullivan/Trent Road interchange. We appreciate your helpfulness in moving this request through the process and for taking the time to meet with our city's delegation when we visited a few weeks ago. The Sullivan/Trent project will reconstruct one of the region's busiest urban corridors, making travel more accessible to surrounding neighborhoods. This project has tremendous safety benefits and these enhancements will take the Level of ,Service from an "F" to an "A". Both Sullivan Road bridges over the BNSF Railway tracks and four Ianes of Trent Avenue will be replaced, and the existing adjacent bridge over the BNSF Railway track will provide added capacity for BNSF's future construction of two new rail lines totaling three tracks. Replacing the deteriorating bridge will also eliminate dangerous left turns and minimize fatal and severe angle collisions. This project will also improve safety, visibility, and maneuverability for non -motorized users to navigate this busy interchange. In addition to improved safety and mobility, the project will provide regional connectivity between Spokane's Northeast Public Development Authority and the Spokane Business and Industrial Park in the valley. While this will improve freight travel and commerce, it will also ease congestion on I-90 and downtown Spokane, which is good for everyone who drives these routes through the region. The City has funding for both the design and right of way phases and thanks to your efforts, we now have $4 million toward construction. We are hopeful that we can obtain the remaining funds over the next few years. As always, the City of Spokane Valley welcomes you to come visit this project as well as the many other initiatives being undertaken.. to improve quality of life in our community. Thank you for your continued support and work for the people of Washington and the residents of Spokane Valley. Sincerely, Pam Haley, Mayor On behalf of City of Spokane Valley Council PUBLIC COMMENT SIGN -IN SHEET SPOKANE VALLEY CITY COUNCIL MEETING Tuesday, April 23, 2024 6:00 p.m. GENERAL PUBLIC COMMENT OPPORTUNITY Please sign up to speak for up to THREE minutes and the Mayor will afford the public the opportunity to speak. The public comment opportunity is limited to a maximum of 45 minutes. NAME TOPIC YOU WILL SPEAK PLEASE PRINT ABOUT YOUR CITY OF RESIDENCE XU/r IV . ' Please Grote that once information is entered on this forns, it becomes a public record subject to public disclosure.