2024, 07-30 Study SessionAGENDA
SPOKANE VALLEY CITY COUNCIL
REGULAR MEETING
STUDY SESSION FORMAT
Tuesday, July 30, 2024
6:00 p.m.
Remotely via ZOOMMeeting and
In Person at Spokane Valley City Hall, Council Chambers
10210 E. Sprague Ave.
Spokane Valley, WA 99206
Council Requests Please Silence Your Cell Phones During Council Meeting
NOTE: Members of the public may attend Spokane Valley Council meetings in -person at the address
provided above, or via Zoom at the link below. Members of the public will be allowed to comment in -
person or via Zoom as described below. Public comments will only be accepted for those items noted on
the agenda as "public comment opportunity." If making a comment via Zoom, comments must be received
by 4:00 pm the day of the meeting.
• Sign up to Provide Oral Public Comment at the Meeting via Calling -In
• Submit Written Public Comment Prior to the Meeting
• Join the Zoom WEB Meeting
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CALL TO ORDER
ROLL CALL
APPROVAL OF AGENDA
PROCLAMATION: National Night Out, Spokane Valley NHCW/Anniversary, Purple Heart City
GENERAL PUBLIC COMMENT OPPORTUNITY: This is an opportunity for the public to speak on any
subject except agenda action items, as public comments will be taken on those items where indicated. Please
keep comments to matters within the jurisdiction of the City Government. This is not an opportunity for questions
or discussion. Diverse points of view are welcome but please keep remarks civil. Remarks will be limited to
three minutes per person. If a person engages in disruptive behavior or makes individual personal attacks
regarding matters unrelated to City business, then the Council and/or Mayor may end that person's public
comment time before the three -minute mark. To comment via zoom: use the link above for oral or written
comments as per those directions. To comment at the meeting in person: speakers may sign in to speak but it
is not required. A sign -in sheet will be provided at the meeting.
ACTION ITEMS:
1. Ordinance 24-011: Second Reading - Street Vacation STV-2024-0002 — Lori Barlow
NON -ACTION ITEMS:
2. Admin Report: Lithium -Ion Battery Discussion — Erik Lamb, Jenny Nickerson, Ken Johnson
3. Admin Report: Family Promise Update — Sarah Farr, Eric Robison, Joe Ader
4. Admin Report: Reclaim Update — Gloria Mantz, Sarah Farr, Kenny Carlson
5. Admin Report: Partners Inland Northwest Update — Gloria Mantz, Sarah Farr, Cal Coblentz
6. Admin Report: Performing Arts Center Update — Sarah Farr, Mamie Rorholm
7. Admin Report: Council goals & priorities for use of Lodging Tax — Sarah Farr
8. Admin Report: Potential Grant Opportunity - Energy Efficiency Retrofit - Gloria Mantz
9. Advance Agenda — Mayor Haley
Council Agenda July 30, 2024 Page 1 of 2
COUNCIL COMMENTS
CITY MANAGER COMMENTS
ADJOURN
Council Agenda July 30, 2024 Page 2 of 2
Spokane
Valle VtOctamat'ton
City of Spo%ne Vaffey, �Vashirgton
wationdyfearth Center Week,
WHEREAS, Community Health Centers provide high -quality, affordable, comprehensive
healthcare in our nation's medically underserved communities, having a
significant impact on America's healthcare system; and
WHEREAS, Every day, Community Health Centers develop new approaches to integrating a
wide range of services beyond primary care, including oral health, behavioral
health, pharmacy, and mobile services, to provide comprehensive care, allowing
each community member to thrive, and
WHEREAS, One in every eleven people in the United States gets their care at a Community
Health Center, and
WHEREAS, This year, CHAS Health is celebrating 30 years as a Community Health Center
serving Spokane County and beyond, growing from a two -exam -room clinic in
downtown Spokane to serving over 111, 000 patients in 2023; and
WHEREAS, CHAS Health employs over 1,800 people including providers, clinical support
staff, community health workers, apprentices, administrative staff, and more; and
WHEREAS, The Community Health Center model continues to prove effective as a means of
overcoming barriers to healthcare access, including geography, income, and
insurance status improving health outcomes and reducing healthcare system
costs; and
WHEREAS, National Health Center Week offers the opportunity to celebrate America's more
than 1, 400 Community Health Center organizations like CHAS Health. We honor
their dedicated staff and board members for their vital role in shaping the past,
present, and future ofAmerica's healthcare system.
NOW, THEREFORE, I, Pam Haley, Mayor of the City of Spokane Valley, on behalf of the
Spokane Valley City Council and the citizens of the City of Spokane Valley, do hereby proclaim
August 4-10, 2024, as
National Health Center Week
and I encourage all citizens to participate in this week by visiting a Community Health Center
near them and celebrating this vital partnership between CHAS Health and the City of Spokane
Valley.
Dated this 301h day of July, 2024.
Pam Haley, Mayor
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,,;*0Va11ey (Procfamation
NationaCNight OutAgainst dime
City of Spokane galley WasFiington
WHEREAS: National Night Out was founded in 1981 by Matt Peskin, Executive Director of
the National Association of Town Watch, and was established in 1984 with
funding from the Bureau of Justice Assistance, U.S. Department of Justice as a
crime prevention program that emphasizes building a partnership between the
police and the community; and
WHEREAS: Matt Peskin's dedication to the development, maintenance, and promotion of
community watch programs led to the creation of the highly successful National
Night Out, which takes place annually on the first Tuesday of August, and
WHEREAS: The National Night Out campaign provides an opportunity for city neighbors to
take part in National Night Out along with over 38 million other neighbors across
16 thousand communities from all 50 states, U.S. territories and military bases
worldwide; and
WHEREAS: National Night Out is a community -building campaign that promotes police -
community partnerships and neighborhood camaraderie to make our
neighborhoods safer, more caring places to live and work, and
WHEREAS: Neighbors in our city will be assisting the local law enforcement agency through
community -building efforts as they join to support National Night Out, and
WHEREAS: We support, applaud, and look forward to this annual event where neighbors
can come together with police and work together to build a safer, more caring
community.
NOW, THEREFORE, I, Pam Haley, Mayor of the City of Spokane Valley, on behalf of the
Spokane Valley City Council and the citizens of the City of Spokane Valley, do hereby
proclaim Tuesday, August 6, 2024, as
NATIONAL RIGHT OUT
in the City of Spokane Valley, and I urge our citizens to join in the celebration of and support
for National Night Out.
Signed this 30th day of July 2024.
Pam Haley, Mayor
Spokane
,,;oo0;Valley
v ro cama ton
City of spoj&ne Vaffey, Washington
Turple 9feart City andT rple 9feart (Day
WHEREAS, the Purple Heart Medal is awarded to members of the armed, forces of the United
States who are wounded by an instrument of war in the hands of the enemy and posthumously to
the next ofkin in the name of those who are killed in action or die ofwounds received in action.
It is specifically a combat decoration; and
WHEREAS, the organization now known as the "Military Order of the Purple Heart, " was
formed in 1932.for the protection and mutual interest of all who have received the decoration.
Composed exclusively of Purple Heart recipients, it is the only veterans service organization
comprised strictly of "combat" veterans; and
WHEREAS, the Purple Heart Trail was established in 1992 by the Military Order of the Purple
Heart and its purpose is to create a symbolic and honorary system of roads, highways, bridges
and other monuments that give tribute to the men and women who have been awarded the Purple
Heart medal. The Purple Heart Trail accomplishes this honorary goal by creating a visual
reminder to those who use the road system that others have paid a high price for their freedom
to travel and live in a free society; and
WHEREAS, Washington State currently has 30 cities, four counties and numerous other entities
designated as Purple Heart entities and the State VFW's goal is to have every city participate;
and
WHEREAS, Spokane Valley VFW Post 1435 formally requested the City of Spokane Valley to
consider participating in the Purple Heart City program by adopting a Proclamation, flying the
Purple Heart flag at its Veterans Memorial on August 7 (Purple Heart Day) and installing
"Purple Heart City" signage at the memorial.
NOW, THEREFORE, I, Pam Haley, Mayor of the City of Spokane Valley, on behalf of the
Spokane Valley City Council and the citizens of the City of Spokane Valley, do hereby proclaim
Wednesday, August 7, 2024, as
Purple Heart Day
and declare the City of Spokane Valley as a Purple Heart City to remind our community about
the sacrifices of our brave men and women serving in the United States' armed forces to ensure
our nation's freedom.
Dated this 30th day of July 2024.
Pam Haley, Mayor
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: July 30, 2024 Department Director Approval:
Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing
❑ information ❑ admin. report ❑ pending legislation
AGENDA ITEM TITLE: Ordinance #24-011: Second Reading — Street Vacation STV-2024-0002
GOVERNING LEGISLATION: Spokane Valley Municipal Code (SVMC) 22.140; Revised Code of
Washington (RCW) 35A.47.020 and chapter 35.79 RCW
PREVIOUS COUNCIL ACTION TAKEN: At the May 7, 2024, City Council meeting, the Council
heard an administrative report; on the May 14, 2024 City Council meeting the public hearing date was set
before the Planning Commission for June 13, 2024; on July 16, 2024 City Council heard the
Administrative Report on the Planning Commission recommendation; and on July 23, 2024 City Council
heard the First Ordinance Reading.
BACKGROUND:
MacPherson Holdings, LLC and CANUSA Land Holdings Corp. have requested to vacate a portion of
Hutchinson and Riverside as described above. The area to be vacated abuts property owned by
MacPherson Holdings, LLC and CANUSA Land Holdings Corp. Riverside is a 40' wide segment of road
lying within 120' of the Argonne and Sprague intersection. The Hutchinson Road segment intersects with
Riverside Avenue with a forced east turn movement. The paved area of both road segments varies in
width from 20' to 40'. The area does not have curb, gutter or sidewalk and is indistinguishable from the
surrounding commercial parking lot. The total area requested to be vacated is estimated to be 19,092
square feet.
The Hutchinson right-of-way requested to be vacated is adjacent to parcels 45184.9111 and 45184.2263.
The Riverside right-of-way requested to be vacated is adjacent to parcels 45184.9111, 45184.2263 and
45184.9112. MacPherson Holdings, LLC and CANUSA Land Holdings Corp. abut all portions of the
right-of-way requested to be vacated.
The Planning Commission conducted a study session on May 23, 2024, and a public hearing on June 13,
2024. Following public testimony and deliberations, the Planning Commission voted 5-0 (two
Commissioners were absent) to recommend approval of STV-2024-0002. The findings and
recommendations were approved by the Planning Commission on June 27, 2024.
SVMC 22.140.040 provides that City Council must consider the Planning Commission's findings,
conditions and/or limitations as appropriate to preserve the public use or benefit, the division of the
vacated right-of-way among abutting property owners, and whether to require compensation for the right-
of-way and when it is to be paid.
Division of Vacated Right -of -Way to Abutting Property Owners:
Half width of the right-of-way shall be granted to the adjacent property owners, unless one property
owner provides a signed and notarized document forfeiting the right to acquire the right-of-way after it is
vacated and authorizing it to go to the other property owner. Utility/access easements across the
properties will be required to provide access and maintenance of the existing water, sewer and gas
utilities.
RCA Ordinance #24-011: Second Reading — Street Vacation STV-2024-0002 Page 1 of 2
Compensation for Right -of -Way:
Council adopted Resolution 22-020 to provide a policy on how to require compensation. The table below
provides the analysis conducted consistent with Resolution 22-020 to determine the estimated appraised
value of the vacated property. The actual value will be calculated once the record of survey is prepared.
The applicants fee for the vacated ROW is $41,124.00.
45184.9111
$210,410
21,041
$10.00
Parcels adjacent
45184.9112
$ 20,090
6,696
I $ 3.00
to Riverside
45184.2263
$235,030
78,342
$ 3.00
ROW
45184.9111
$210,40
21,041
$10.00
Parcels adjacent
45184.2263
$235,030
78,342
I $ 3.00
1to Hutchinson
OW
Average assessed value per square feet of Riverside ROW
Square feet of Riverside ROW
Value of Riverside ROW area of street vacation
50% of assessed value for Riverside ROW
Average assessed value per square feet of Hutchinson ROW
Square feet of Hutchinson ROW
Value of Hutchinson ROW area of street vacation
50% of assessed value for Hutchinson ROW
1 Value established by the Spokane County Assessor
$4.38
10,800
10,800 sf x $4.38 = $47,304.00
$47,304.00 x 50% = $23,652.00
$4.48
7,800
7,800 sf x $4.48 = $34,944.00
$34,944 x 50% = $17,472
Applicant's Fee for vacated ROW = $41,124.00
OPTIONS: Move to approve with or without amendments.
RECOMMENDED ACTION: Move to approve Ordinance #24-011.
STAFF CONTACT: Lori Barlow, AICP, Senior Planner
ATTACHMENTS:
1. Draft Ordinance 24-011
a. Exhibit A — Land Description
RCA Ordinance #24-011: Second Reading — Street Vacation STV-2024-0002 Page 2 of 2
DRAFT
CITY OF SPOKANE VALLEY
SPOKANE COUNTY, WASHINGTON
ORDINANCE NO.24-011
AN ORDINANCE OF THE CITY OF SPOKANE VALLEY, SPOKANE COUNTY
WASHINGTON, PROVIDING FOR A RIGHT-OF-WAY VACATION OF
APPROXIMATELY 10,800 SQUARE FEET OF RIVERSIDE AVENUE AND 7,800
SQUARE FEET OF HUTCHINSON ROAD LYING AT THE NW INTERSECTION OF
SPRAGUE AND ARGONNE, AND PROVIDING FOR OTHER MATTERS PROPERLY
RELATING THERETO.
WHEREAS, on May 14, 2024 the City Council approved Resolution 24-008 to set the public
hearing date for the Planning Commission to consider vacation of 10,800 square feet of Riverside Avenue
and 7,800 square feet of Hutchinson Road lying at the NW intersection of Sprague and Argonne; and
WHEREAS, on June 13, 2024, the Planning Commission held a public hearing; and
WHEREAS, following the hearing, the Planning Commission found that the notice and hearing
requirements of Spokane Valley Municipal Code (SVMC) 22.140.020 had been met; and
WHEREAS, the Planning Commission findings and minutes have been filed with the City Clerk
as part of the public record supporting the vacation; and
WHEREAS, none of the property owners abutting the property to be vacated filed a written
objection to the proposed vacation with the City Clerk; and
WHEREAS, Pursuant to SVMC 22.140.040(D) and Resolution 22-020, the value of 50% of
Riverside Avenue is $23,652.00, and the value of 50% of Hutchinson Road is $17,472.00. The total cost
to be paid to the City for the right-of-way to be vacated is $41,124.00; and
WHEREAS, pursuant to chapter 22.140 SVMC, upon vacation of the road, the City shall transfer
the vacated property to the owners of the abutting parcels located on Riverside Avenue (45184.9111,
45184.9112 and 45184.2263) and Hutchinson Road (45184.9111 and 4584.2263), the zoning district
designation of the properties adjoining the street shall attach to the vacated property, a record of survey
shall be submitted to the city, and all direct and indirect costs of title transfer to the vacated street shall be
paid by the proponent or recipient of the transferred property; and
WHEREAS, the City Council desires to vacate the above portions of Riverside Avenue and
Hutchinson Road lying at the NW intersection of Sprague and Argonne pursuant to chapter 22.140
SVMC.
NOW, THEREFORE, the City Council of the City of Spokane Valley, Spokane County,
Washington, do ordain as follows:
Section 1. Findings of Fact. The City Council makes the following findings of fact:
Riverside Avenue intersects with Argonne Road approximately 120' north of the
intersection of Sprague and Argonne, both principal arterials. Spokane Valley Street
Standards (SVSS) table 7.5 — Minimum Intersection Spacing for Local Access Streets
requires an intersection spacing of 660'. Intersection spacing is measured from the center of
intersection to center of intersection. In this case, from the center of Riverside Avenue to
the center of Sprague Avenue. The width of parcel 445184.9112, which lies between
Riverside Avenue and Sprague Avenue, is approximately 33'. The intersection spacing does
not meet the standard. Eliminating the intersection increases safety while reducing the
opportunity for crashes as vehicles exit or enter Argonne.
Riverside Avenue is currently paved approximately 20' wide with no curb or gutter;
Hutchinson Road is paved in varying widths up to 40' wide as it extends north toward
Ordinance 24-011 — Vacating a portion of Riverside and Hutchinson Page 1 of 6
DRAFT
Harrington. SVSS table 7.3 Access Street Design Criteria requires the minimum asphalt
width for local access streets to be 30' wide and 40' wide for a commercial local access
street. Widening or restoring city streets is considered a capital improvement project.
Transportation improvements funded and scheduled over the next 20 years are listed on the
City's Transportation Improvement Plan (TIP). Improvements to Riverside Avenue or
Hutchinson Road are not identified on the TIP. The City cannot require the adjacent
property owners to make improvements to the substandard streets unless development is
proposed. The paved widths do not meet the standard and the City has not identified
improvements to the streets on the TIP. Street widths are designed to address accessibility
and safety. Eliminating the intersection at Riverside and Argonne that allows exiting
vehicles from an arterial at 35 mph onto a narrow street increases safety by reducing
opportunities to vehicle and pedestrian conflicts.
2. The portion of Riverside Avenue and Hutchinson Road requested to be vacated are used for
access to the business on the north (Ultimate Truck, owned by MacPherson Holdings) and
the business on the west (Hyundai, owned by CANUSA Land Holdings). However, the
main access to Ultimate Truck is from Argonne with some exiting customer and delivery
traffic leaving through Hutchinson. Access to Hyundai occurs through a gate on Hutchinson.
The property has additional access through parcel 445184.1946, which abuts Harrington, as
well as informal access across the railroad to the Sprague Store front site on parcel
945184.9186.
The parcel located south of Riverside (Parcel 945184.9112) is currently owned by CANUSA
Land Holdings (Hyundai) but used by Ultimate Truck for display and parking. The parcel
has 33 of frontage on Argonne and 200' of frontage on Riverside and Sprague. Pursuant to
SVSS 7.8.2.b and c, properties are restricted to one access point on arterials, except that
when a property has frontage on two or more streets and spacing requirements cannot be met
the driveway approach shall be located on the street with the lowest classification unless
safety considerations dictate. In this case parcel access would be from Riverside. If
Riverside is vacated and the parcel remains, access would be from Argonne or Sprague.
Access from Argonne could not meet the approach widths requirement noted in SVSS 7.8.5
nor the corner clearance from intersections of 75' in SVSS 7.8.7.2. Due to the sloped bank
between the parcel and improved Sprague access onto Sprague is not practical.
The applicant has indicated that if the street vacation request is granted, parcel 945184.9112
would be purchased and consolidated with the northern parcel with Ultimate Truck. The
applicant intends to purchase additional property from CANUSA that would allow for the
acquisition of the vacated ROW and all abutting property. This would eliminate the access
problem as once the parcel is combined it would have access from Argonne. To preserve
access for CANUSA owned properties, an access easement shall be required.
Water, sewer, gas, electric, and cable lines exist throughout the right-of-way. Each utility
provider has expressed a need for an access and maintenance easement. Their continued
service needs are met if an easement is provided
There is no substitution being proposed as part of the vacation. The City's review has
determined there is no need for a new or different public way, but that it would improve
public safety if the street intersection and driveway were removed, and a single driveway
were to be constructed. The street functions as a private access for CANUSA and Ultimate
Truck and currently does not meet street standards or driveway separation standards. Other
businesses in the area have either direct access to Argonne, or direct access to Hutchinson
Ordinance 24-011 — Vacating a portion of Riverside and Hutchinson Page 2 of 6
DRAFT
via Main Avenue. So long as access easements are retained for existing utilities, the public
interest is served.
4. Zoning may allow the parcels to develop more intensely. If the street vacation were granted,
and the abutting properties were consolidated into a single parcel, future development would
have safer access from Argonne Road and/or Hutchinson Road.
Properties to the north have direct access to Hutchinson and/or Argonne Road. Vehicles
traveling to those properties with Hutchinson Road frontage will travel south on Argonne
Road, which is a south one way arterial, and turn right on Main Avenue and then
immediately onto Hutchinson Road. Since Argonne is one way, the vacation of Riverside
Avenue will not impact the driving patterns of persons attempting to access properties on
Hutchinson located between Main and Riverside.
5. Notice of the public hearing was made by posting written notice on the City's web page and
at City Hall; publishing notice in the Spokane Valley Herald, posting both ends of the right-
of-way to be vacated, and a direct mailing to property owners adjacent to the proposed
vacations. To date, no objections by the public or governmental agencies were received.
Resolution 22-020 was adopted pursuant to RCW 35.79.030 to set the City's policy for
imposing vacation charges. Pursuant to Section 1 of Resolution 22-020:
a. The cost for property received as a result of a vacation initiated by an adjacent property
owner shall equal 50% of the appraised value of the vacated property received.
i. The appraised value shall be the same as the value of an equivalent portion of
property adjacent to the proposed vacation as established by Spokane County
Assessor at the time the matter is considered by the City Council.
ii. If the value of adjacent properties differs then the average of the adjacent
property values per square foot will be used.
Based on the average assessed value of the adjacent properties, $23,652.00 is 50% of the
assessed value of the Riverside ROW, and $17,472.00 is 50% of the assessed value of the
Hutchinson ROW. Therefore, $41,124.00 is the amount to be paid by the adjacent property
owners.
Section 2. Property to be Vacated. Based upon the above findings, the City Council does
hereby vacate the portions of street for Riverside and Hutchinson which is incorporated herein by
reference, and legally described in Exhibit A — Land Description.
Section 3. Division of Property to be Vacated. Pursuant to RCW 35.79.040 and SVMC
22.140.040(C), the vacated portion of the street or alley shall belong to the abutting property owners, one-
half to each, unless factual circumstances otherwise dictate a different division and distribution of the
street or alley to be vacated. There are three abutting properties, with two owners, and all of the property
will become part of abutting parcels equally. The completion of the vacation shall be recorded in the
record of survey which shall be created and recorded with Spokane County pursuant to SVMC
22.140.090.
Section 4. Zoning. The zoning designation for the vacated property shall be the designation
attached to the adjoining properties as set forth within the respective property or lot lines. The City
Manager, or designee, is authorized to make this notation on the official Zoning Map of the City.
Section 5. Conditions of Vacation. The following conditions shall be fully satisfied prior to
the transfer of title by the City.
All conditions of the street vacation (STV-2024-0002) shall be completed within 1
Ordinance 24-011 — Vacating a portion of Riverside and Hutchinson Page 3 of 6
DRAFT
year following the effective date of approval by the City Council, unless otherwise
approved by the City Manager or designee who may grant a one-time extension of 1
additional year if it is determined that good faith efforts have been undertaken.
The vacated property shall be transferred to the owners of the abutting parcels located
on Riverside Avenue (45184.9111, 45184.9112 and 45184.2263) and Hutchinson
Road (45184.9111 and 45184.2263) as shown on the record of survey created and
recorded with Spokane County Auditor's Office pursuant to condition 15. Such
property shall become part of each abutting parcel, unless one abutting property
owner submits a signed and notarized document from the owner forfeiting the right to
acquire the right-of-way after it is vacated and authorizing it to go to the other
property owner. Should such forfeiture occur, it shall be reflected in the record of
survey.
A boundary line elimination shall be included in the record of survey that results in
the consolidation of parcel #45184.9111 and parcel #45184.9112, such that only one
parcel exists at the intersection of Argonne and Sprague. Alternatively, a shared
access easement may be established for parcel #'s 45184.9111. 45184.9112, and
45184.2263 and recorded with Spokane County Auditor's Office. The AFN shall be
shown on the record of survey.
4. An access easement shall be established for parcel 945184.2263 and recorded with
Spokane County Auditor's Office if the record of survey shows the consolidation of
parcel#45184.9111 and 445184-9112. The AFN shall be shown on the record of
survey.
The adjacent property owner(s) shall purchase from the City the public right of way
to be vacated consistent with Resolution 22-020. The exact cost of purchase shall be
determined by the final square footage of the area to be vacated according to the
record of survey.
Only one driveway approach shall be permitted at Argonne Road and it shall be
located at the intersection of Riverside Avenue and Argonne Road. The existing curb
returns, curb ramps, and street signs shall be removed and replaced with Type B curb
& gutter per Std. Plan R-102, sidewalk per Std. Plan R-103, and a 30' wide driveway
approach per Std. Plan R-114. The driveway approach shall be installed as far north
as possible to increase the separation distance from Sprague Avenue.
The existing driveway approach serving 15 N. Argonne Road shall be removed and
replaced with Type B curb & gutter and sidewalk per Std. Plans R-102 and R-103,
respectively.
Construction within Argonne Road right-of-way shall require a Right -of -Way Permit.
A site plan and traffic control plan for the required improvements shall be submitted
for review and approval prior to permit issuance.
An approach from Argonne is required from Argonne Road to a drive aisle on site
that allows for through access to Hutchinson Road
a. Access can be gated as long as the gate is 35' from the ROW per City of Spokane
Valley standard plan R-150 so a fire truck does not have to park on Argonne
Road;
b. Gates require a Knox padlock or Knox key switch for fire department access to
existing building and hydrant "Emergency Access only sign may be placed on
Ordinance 24-011 — Vacating a portion of Riverside and Hutchinson Page 4 of 6
DRAFT
gate facing Argonne Road.
10. At the intersection of Hutchinson Road and Harrington Avenue, a 30"00" Dead End
sign (MUTCD W14-1) shall be installed mounted on a steel post per Std. Plan R-141.
11. The applicant shall coordinate with Avista to establish a utility easement for gas and
electric services located in both vacated Riverside Avenue and Hutchinson Road.
Easements shall be recorded and referenced on the final Record of Survey.
12. The applicant shall establish an easement acceptable to Hutchinson Irrigation District
for access and preservation of existing services within the area to be vacated. The
location and recording number shall be shown on the record of survey.
13. The applicant shall establish a public sewer easement acceptable to Spokane County
Public Works Wastewater System Division for access and preservation of existing
services within the area to be vacated. The location and recording number shall be
shown on the record of survey.
14. The applicant shall establish an easement acceptable to Lumen for access and
preservation of existing services within the area to be vacated. The location and
recording number shall be shown on the record of survey.
15. Following the City Council's passage of the Ordinance approving the street vacation,
a record of survey of the area to be vacated, prepared by a registered surveyor in the
State of Washington, including an exact metes and bounds legal description, and
specifying any and all applicable easements for construction, repair and maintenance
of existing and future utilities and services, shall be completed.
16. All direct and indirect costs of the title transfer of the vacated street from public to
private ownership, including but not limited to, title company charges, copying fees,
and recording fees, shall be paid by the proponent. The City shall not, and does not,
assume any financial responsibility for any direct or indirect costs for the transfer of
title.
17. The Corridor Mixed Use zoning district designation of the properties adjoining the
street to be vacated shall be automatically extended to the center of such vacation,
and all area included in the vacation shall then and henceforth be subject to all
regulations of the districts. The adopting Ordinance shall specify this zoning district
extension inclusive of the applicable zoning district designations.
18. The record of survey and certified copy of the Ordinance shall be recorded by the
City Clerk in the office of the Spokane County Auditor.
19. All conditions of City Council authorization shall be fully satisfied prior to any
transfer of title by the City.
Section 6. Closing. Following satisfaction of the above conditions, the City Clerk shall
record a certified copy of this Ordinance in the office of the County Auditor, and the City Manager is
authorized to execute and finalize all necessary documents to complete the transfer of the property
identified herein.
Section 7. Severability. If any section, sentence, clause or phrase of this Ordinance shall be
held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or
Ordinance 24-011 — Vacating a portion of Riverside and Hutchinson Page 5 of 6
DRAFT
unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or
phrase of this Ordinance.
Section 8. Effective Date. This Ordinance shall be in full force and effect five days after
publication of this Ordinance or a summary thereof in the official newspaper of the City of Spokane
Valley as provided by law.
PASSED by the City Council this day of July, 2024.
ATTEST:
Pam Haley, Mayor
Marci Patterson, City Clerk
Approved As To Form:
Office of the City Attorney
Date of Publication:
Effective Date:
Ordinance 24-011 — Vacating a portion of Riverside and Hutchinson Page 6 of 6
Exhibit A — Land Description
STV-2024-0002
Legal Description:
RIVERSIDE AVENUE LYING EAST OF THE EAST RIGHT-OF-WAY LINE OF HUTCHINSON ROAD AND WEST OF
THE WEST RIGHT-OF-WAY LINE OF ARGONNE ROAD;
HUTCHINSON ROAD LYING NORTH OF THE SOUTH RIGHT-OF-WAY LINE OF RIVERSIDE AVENUE AND
SOUTH OF RAILROAD AVENUE, HUTCHINSON ADDITION, AS PER PLAT RECORDED IN VOLUME'Q' OF
PLATS, PAGE 4;
SITUATE IN THE CITY OF SPOKANE VALLEY, COUNTY OF SPOKANE, STATE OF WASHINGTON.
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: July 30, 2024 Department Director Approval: ❑
Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing
❑ information ® admin. report ❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: Lithium -Ion Battery Discussion
GOVERNING LEGISLATION: Various; including International Fire Code WAC 51-54A, adopted
pursuant to Chapter 24.40 SVMC.
PREVIOUS COUNCIL ACTION TAKEN: N/A
BACKGROUND:
Spokane Valley Fire Department Division Chief of Prevention and Deputy Fire Marshal Ken
Johnson will present an overview of the dangers of electric vehicle fires for the environment and
community. The overview will provide information regarding emergency response to accidents
involving electric vehicles as well as information about dangers of lithium -ion (Li) batteries in
general and community impacts related to incidents involving power tools, equipment, and
everyday electronic devices powered by lithium -ion batteries.
OPTIONS: Discussion
RECOMMENDED ACTION OR MOTION: Discussion
BUDGET/FINANCIAL IMPACTS:
No impacts with this report.
STAFF CONTACT: Erik Lamb, Deputy City Manager & Jenny Nickerson, Building Official
ATTACHMENTS: PowerPoint presentation
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CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: July 30, 2024 Department Director Approval:
Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing
❑ information ® admin. report ❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: Affordable Housing and Homeless Grant Funding Update — Family Promise
GOVERNING LEGISLATION: 42 U.S.C. § 803; 31 C.F.R. Part 35.
PREVIOUS COUNCIL ACTION TAKEN: Numerous City Council meetings from 2021 through 2023.
Of note, on May 16, 2023, City Council gave consensus for the allocation of Affordable Housing and
Homeless Grant funds towards various purposes.
BACKGROUND:
On March 11, 2021, the President signed the American Rescue Plan Act ("ARPA") into law. ARPA
provided funding for a variety of purposes, including direct assistance to small businesses, for homeless
and affordable housing purposes, and to state and local governments. ARPA established the Coronavirus
State and Local Fiscal Recovery Funds ("CLFR') and allocated $350 billion to these accounts to assist state
and local governments in meeting pandemic response needs and rebuilding the economy. The City of
Spokane Valley received approximately $16 million in CLFR funding.
CLFR funds may be used to replace revenue lost as a result of the pandemic. Based on the formula provided
by the United States Treasury, the City calculated that the CLFR funds received may be used to replace lost
revenue and subsequently used for any governmental service. The City Council decided to use the
corresponding amount of general fund revenue towards other projects or community needs. The City
identified a corresponding amount of general fund revenue available for use by City Council towards other
projects or community needs. The City utilized a portion of that available general fund revenue towards
the Partners Inland Northwest property acquisition project, the Spokane Performing Arts Center project,
and the Affordable Housing & Homeless grants.
The City released an RFP on January 10, 2023, seeking proposals for affordable housing and/or homeless
services. On May 16, 2023, Council allocated the Affordable Housing & Homeless Services Grant awards
to five organizations. Family Promise was awarded up to $1,095,078 for its Fast Leasing & Sustainable
Housing (FLASH) program for the following:
• FLASH Program Operations:
o School Based Housing Case Management
o Direct client Assistance
• $75,0000 for paving at the Emergency Housing which also includes a family shelter house
(Spokane County funded the acquisition of this property)
Tonight, Family Promise will update City Council on the progress of its programs and projects and the use
of the grant funding awarded by the City.
OPTIONS: Discussion only.
RECOMMENDED ACTION OR MOTION: None.
BUDGET/FINANCIAL IMPACTS: City Council allocated $3,998,535 for Affordable Housing &
Homeless Services Grant awards. Family Promise was awarded up to approximately $1.1 million and has
expended approximately $537,000 as of July 2024.
Page 1 of 2
STAFF CONTACT: Sarah Farr, Accounting & Finance Program Manager; Eric Robison, Housing &
Homeless Coordinator
ATTACHMENTS:
Presentation
Page 2 of 2
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CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: July 30, 2024 Department Director Approval:
Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing
❑ information ® admin. report ❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: Admin Report: Affordable Housing and Homeless Grant Funding Update
Reclaim Project Recovery
GOVERNING LEGISLATION: 42 U.S.C. § 803; 31 C.F.R. Part 35.
PREVIOUS COUNCIL ACTION TAKEN: Numerous City Council meetings from 2021 through 2023.
Of note, on May 16, 2023, City Council gave consensus for the allocation of Affordable Housing and
Homeless Grant funds towards various purposes.
BACKGROUND:
On March 11, 2021, the President signed the American Rescue Plan Act ("ARPA") into law. ARPA
provided funding for a variety of purposes, including direct assistance to small businesses, for homeless
and affordable housing purposes, and to state and local governments. ARPA established the Coronavirus
State and Local Fiscal Recovery Funds ("CLFR') and allocated $350 billion to these accounts to assist state
and local governments in meeting pandemic response needs and rebuilding the economy. The City of
Spokane Valley received approximately $16 million in CLFR funding.
CLFR funds may be used to replace revenue lost as a result of the pandemic. Based on the formula provided
by the United States Treasury, the City calculated that the CLFR funds received may be used to replace lost
revenue and subsequently used for any governmental service. The City Council decided to use the
corresponding amount of general fund revenue towards other projects or community needs. The City
identified a corresponding amount of general fund revenue available for use by City Council towards other
projects or community needs. The City utilized a portion of that available general fund revenue towards
the Partners Inland Northwest property acquisition project, the Spokane Performing Arts Center project,
and the Affordable Housing & Homeless grants.
The City released an RFP on January 10, 2023, seeking proposals for affordable housing and/or homeless
services. On May 16, 2023, Council allocated the Affordable Housing & Homeless Services Grant awards
to five organizations. Reclaim Project Recovery (Reclaim) was awarded up to $1.46 million to include the
following:
• Home Base - multi -purpose facility; this includes the creation of a thrift store/job creation
• Operations for start-up costs and administrative expenses
• Acquisition of and improvements to a transitional/sober living facility;
Reclaim stated they would use the award to establish a significant program in Spokane Valley. They
proposed acquiring up to two houses for transitional housing and mortgage or lease payments for a "home
base" facility located in Spokane Valley. The award would also cover two years of administrative expenses
and operational costs to help facilitate the programs to be up and running before being self-sustaining.
Tonight, staff have invited Reclaim to provide and update to City Council on the progress of its programs
and projects and the use of the grant funding awarded by the City.
Page 1 of 2
OPTIONS: Discussion only.
RECOMMENDED ACTION OR MOTION: None.
BUDGET/FINANCIAL IMPACTS: City Council allocated $3,998,535 for Affordable Housing &
Homeless Services Grant awards. Reclaim Project Recovery was awarded $1.46 million and has expended
approximately $500,000 as of July 2024.
STAFF CONTACT: Gloria Mantz, City Services Administrator, Sarah Farr, Accounting & Finance
Program Manager
ATTACHMENTS:
Power Point (Reclaim Project Recovery)
Page 2 of 2
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CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: July 30, 2024 Department Director Approval:
Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing
❑ information ® admin. report ❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: Admin Report: Partners Inland NW Grant Funding Update
GOVERNING LEGISLATION: 42 U.S.C. § 803; 31 C.F.R. Part 35.
PREVIOUS COUNCIL ACTION TAKEN: Numerous City Council meetings from 2021 through 2023.
Of note, on December 13, 2022, City Council gave consensus to approve the grant agreement for a $4
million award to Partners Inland Northwest (formerly Spokane Valley Partners) to be used toward the
acquisition of a new facility
BACKGROUND:
On March 11, 2021, the President signed the American Rescue Plan Act ("ARPA") into law. ARPA
provided funding for a variety of purposes, including direct assistance to small businesses, for homeless
and affordable housing purposes, and to state and local governments. ARPA established the Coronavirus
State and Local Fiscal Recovery Funds ("CLFR') and allocated $350 billion to these accounts to assist state
and local governments in meeting pandemic response needs and rebuilding the economy. The City of
Spokane Valley received approximately $16 million in CLFR funding.
CLFR funds may be used to replace revenue lost as a result of the pandemic. Based on the formula provided
by the United States Treasury, the City calculated that the CLFR funds received may be used to replace lost
revenue and subsequently used for any governmental service. The City Council decided to use the
corresponding amount of general fund revenue towards other projects or community needs. The City
identified a corresponding amount of general fund revenue available for use by City Council towards other
projects or community needs. The City utilized a portion of that available general fund revenue towards
the Partners Inland Northwest property acquisition project, the Spokane Performing Arts Center project,
and the Affordable Housing & Homeless grants.
On May 31, 2022, Council gave consensus to allocate $4 million to support Partners Inland Northwest
(Partners) in its acquisition of property and a new facility to provide services to further its mission in
providing support to the poor and infirm. During the summer of 2022, Partners located property and a
facility for purchase and secured additional necessary funding for the entire purchase amount. The City
negotiated a grant agreement with Partners for distribution and use of the $4 million award to acquire the
identified property. On December 13, 2022, Council gave consensus to approve and finalize the grant
agreement.
The agreement with Partners recognizes the timing for use of the facility and the fluid nature of services
that are and may be provided by Partners in the future. It allows Partners to use the facility as they deem
appropriate, including leasing out portions to other providers. The agreement also provides for a 15-year
term restrictive covenant, to ensure that the facility funded by the City's grant will be sufficiently used to
serve those in need in our community over a long term.
The City receives annual reporting including updates on the facility, and reports of those served through
Partners' programs and services. Partners currently reports that the building renovations are expected to
begin in January 2026 with an expectation to fully occupy the facility in late summer/early fall of 2026.
Tonight, Partners Inland Northwest will update City Council on the progress of the facility and the use of
the grant funding awarded by the City.
Page 1 of 2
OPTIONS: Discussion only.
RECOMMENDED ACTION OR MOTION: None.
BUDGET/FINANCIAL IMPACTS: Approximately $16 million was added to the budget for eligible
expenses. The Partners award reduced the City's available general funds provided through the revenue
replacement process of the American Rescue Plan by $4 million.
STAFF CONTACT: Gloria Mantz, City Services Administrator; Sarah Farr, Accounting & Finance
Program Manager
ATTACHMENTS: None
Page 2 of 2
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: July 30, 2024 Department Director Approval:
Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing
❑ information ® admin. report ❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: Admin Report: Idaho Central Spokane Valley Performing Arts Center
(ICSVPAC) Grant Funding and Project Update
GOVERNING LEGISLATION: 42 U.S.C. § 803; 31 C.F.R. Part 35.
PREVIOUS COUNCIL ACTION TAKEN: Numerous City Council meetings from 2021 through 2023.
Of note, on May 31, 2022, City Council gave consensus to allocate $785,714 of City general fund assistance
as a result of the corresponding amounts allocated under CLFR revenue replacement to aid the Idaho Central
Spokane Valley Performing Arts Center in the construction of its new facility. In July 2023, Council
approved the grant agreement.
BACKGROUND:
On March 11, 2021, the President signed the American Rescue Plan Act ("ARPA") into law. ARPA
provided funding for a variety of purposes, including direct assistance to small businesses, for homeless
and affordable housing purposes, and to state and local governments. ARPA established the Coronavirus
State and Local Fiscal Recovery Funds ("CLFR') and allocated $350 billion to these accounts to assist state
and local governments in meeting pandemic response needs and rebuilding the economy. The City of
Spokane Valley received approximately $16 million in CLFR funding.
CLFR funds may be used to replace revenue lost as a result of the pandemic. Based on the formula provided
by the United States Treasury, the City calculated that the CLFR funds received may be used to replace lost
revenue and subsequently used for any governmental service. The City Council decided to use the
corresponding amount of general fund revenue towards other projects or community needs. The City
identified a corresponding amount of general fund revenue available for use by City Council towards other
projects or community needs. The City utilized a portion of that available general fund revenue towards
the Partners Inland Northwest property acquisition project, the Spokane Performing Arts Center project,
and the Affordable Housing & Homeless grants.
On May 31, 2022, Council gave consensus to allocate $785,714 to support the Idaho Central Spokane
Valley Performing Arts Center (ICSVPAC) in the construction of its new Performing Arts Center. The
facility will serve the public purpose of engaging in economic development. The organization is also
committed to providing access and educational opportunities to those below 80% AMI and youth through
reduced fees and scholarship options. The grant agreement not only awarded money to the ICSVPAC but
also obligates it to use the facility for the purposes of providing musical, theatrical, educational, and
cultural programming for the Spokane Valley community over a 20-year term. The term of this
agreement ensures that the City grant funding provided will continue to be used to serve the community
over the life of the facility. The grant agreement also provides for annual reporting of those served and
increased tourism information.
The funding provided to ICSVPAC was used toward the cost of construction and paid on a
reimbursement basis. Expenses were reimbursed toward the construction costs which included the
foundation, steel reinforcements and concrete footings. Examples of other expenses include water, sewer
and electrical infrastructure costs.
ICSVPAC reports that the Performing Arts Center is currently anticipated to open in summer/fall of 2025.
Page 1 of 2
Tonight, ICSVPAC will update Council on the progress of its project and the use of the grant funding
awarded by the City.
OPTIONS: Discussion only.
RECOMMENDED ACTION OR MOTION: None.
BUDGET/FINANCIAL IMPACTS: Approximately $16 million was added to the budget for eligible
expenses. The award to Idaho Central Spokane Valley Performing Arts Center reduced the City's available
general funds provided through the revenue replacement process of the American Rescue Plan by $785,714.
STAFF CONTACT: Sarah Farr, Accounting & Finance Program Manager
ATTACHMENTS:
PowerPoint Presentation (ICSVPAC)
Page 2 of 2
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CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: July 30, 2024 Department Director Approval:
Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing
❑ information ® admin. report ❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: Council Goals and Priorities for Lodging Tax Advisory Committee
(LTAC).
GOVERNING LEGISLATION: State Law RCW 82.08 and 67.28; Spokane Valley Municipal
Code 3.20
PREVIOUS COUNCIL ACTION TAKEN: No action on the 2024 process leading to 2025
awards has been taken thus far. Council goals and priorities for using lodging tax revenues to
benefit tourism in Spokane Valley were last reviewed by Council on August 8, 2023.
BACKGROUND:
The Tax Rate:
Pursuant to SVMC 3.20.010, the City has imposed and levied a total tax of 3.3% on the
furnishing of lodging that occurs with Spokane Valley. The total tax is made of two portions and
each portion may be used for different purposes.
"2% Portion": The amounts from the first 2% are referred to as the "2% Portion" and may be
used for all of the four purposes allowed by State law. All financial activity for the 2% portion is
recorded in City's Hotel/Motel Tax Fund #105. Historically, the City's lodging tax awards have
come from the 2% portion. This tax is taken as a credit against the 6.5% state sales tax, so that
the total tax a patron pays in retail sales tax and the hotel/motel tax combined is equal to the
retail sales tax in the jurisdiction — which for Spokane Valley is 8.9%. The estimated revenues
for the initial 2% lodging tax in the 2025 Budget is currently $900,000.
"1.3% Portion": The amounts in Fund #104 from the additional 1.3% are referred to as the 1.3%
Portion" and have specifically been limited by City Council to be used "solely for capital
expenditures for acquiring, constructing, making improvements to or other related capital
expenditures for large sporting venues, or venues for tourism -related facilities, which facilities
generate overnight guests at lodging facilities...." See SVMC 3.20.020(B). All financial activity
for the 1.3% portion is recorded in City's Hotel/Motel Tax — Tourism Facilities Fund #104. This
tax is in addition to the existing 8.9% sales tax imposed in Spokane Valley, and when combined
with a 2.0% lodging tax imposed by the Spokane Public Facilities District, it causes the total
lodging tax rate in Spokane Valley to equal 12.0%. The current estimate for this tax in the 2025
Budget is $600,000.
Lodging Tax Advisory Committee (LTAC)
The organizations to which the tax proceeds are distributed are ultimately determined by the
City Council which receives a recommendation from the LTAC. The LTAC is comprised of five
members who are appointed by the City Council, and by State law the Committee membership
must include:
At least two representatives of businesses that are required to collect the tax,
At least two people who are involved in activities that are authorized to be funded by the
tax, and
One elected city official who serves as chairperson of the LTAC.
Page 1 of 5
The LTAC makes its recommendations based upon a combination of written application
materials and a presentation that is made to them by each applicant.
State Rules Governing Use of the Lodging Tax
Washington law allows the City to impose lodging taxes and to use the revenues for the
following purposes:
• Tourism marketing.
• The marketing and operations of special events and festivals.
• The operations and capital expenditures of tourism -related facilities owned or operated
by a municipality or public facility district.
• The operations (but not capital expenditures) of tourism -related facilities owned or
operated by non-profit organizations.
Washington law also establishes application and reporting procedures for cities with a
population of greater than 5,000. Applicants must submit their applications to the Lodging Tax
Advisory Committee (LTAC). Proposals must include estimates of how money awarded to them
will result in increases in the number of people traveling for business or pleasure on a trip in the
following categories:
• Away from their place of residence or business and staying overnight in paid
accommodations;
• To a place 50 miles or more one way from their place of residence or business for the
day or staying overnight; or
• From another country or state outside their place of residence or their business.
At the end of the funding cycle, the organizations who received funding are required to submit a
final report including the actual numbers in the same categories listed above. The City must
provide both the estimates and actuals in a report to the Washington State Joint Legislative
Audit and Review Committee (JLARC).
There are three options for City Council action. The two that are clearly established in chapter
67.28 RCW include either (1) approving some or all of the listed recipients and amounts
recommended by the LTAC or (2) not approving any recipients and having the LTAC revise its
recommendation for further City Council action. There is a third option that has been identified
under RCW 67.28.1817. Under that statute, a municipality may propose "a change in the use of
revenue received under [RCW 67.28]," but must submit the proposal to the LTAC for review and
comment. Then, the LTAC must be given at least 45 days to review and provide comments prior
to final action by the municipality. This allows the City Council to conduct its own review of the
materials submitted, including the minutes and recommended amounts by the LTAC, to propose
a change in the amount distributed to any of the recipients recommended by LTAC. Final
action on the proposed change in the amount distributed to a recipient may not be acted upon
until 45 days after City Council submits the proposal to LTAC for review and comment.
Tourism Strategic Plan
The City completed the Tourism Strategic Plan and Project Development Prioritization in August
2023 after significant research and stakeholder meetings. Utilizing funding to support events
and facilities that promote a strong tourism identity, especially around sports and outdoor
recreation, is a key recommendation in this plan. The plan also recommended the City
implement a marketing and branding program to position itself as a tourism destination. This
process is underway and supported through the implementation of the city's Tourism Promotion
Area, which generated about $1.3 million in revenue in 2023 to support destination marketing
initiatives.
Page 2 of 5
The plan identified and prioritized six product opportunities in which to invest and develop new
tourism assets. These included a Cross County & Cyclocross facility, Ice Sheets (skating)
facility, Whitewater Park, and/or renovations to enhance Plante's Ferry Sports Complex,
CenterPlace Regional Event Center or the Interstate Fair & Expo/Avista Stadium complex. The
Cross Course facility ranked highest for development based on financial investment, probable
economic benefit, and in recognition of the region's growing sports -centric focus. The City is
moving forward with construction of a Cross Country and Cyclocross facility on 60 plus acres of
vacant land along the Spokane River at Flora Road. This premier sports complex will position
the City to host national and regional collegiate, post -collegiate and high school competitions as
early as fall 2025. Other recommended asset development opportunities, such as
enhancements to Plante's Ferry, will continue to be investigated as funding allows.
In recognition of the recommendations form the Tourism Strategic Plan, staff recommends the
prioritization of funding through the lodging tax process for capital projects to develop tourism
assets as well as funding to promote sports -related events in the City. Staff has heard these
recommendations echoed with community stakeholders as well.
Application and Recommendation Process
In discussions with various stakeholders regarding the lodging tax process, City staff have
heard requests for additional changes, specifically in how available funding is communicated to
potential applicants and the how to streamline the process of allocating funds. One major hurdle
for applicants in the past has been the partial award of requested funds. In some cases,
applicants have turned down the awards because they cannot complete the proposed project
with a partial award and do not have additional funds available to make up the difference. Even
if the applicants accepted the partial awards in the past, they have often expressed that there
will be additional difficulties in delivering the project.
In response to these discussions, staff are suggesting a change to the process and the
approach the City uses to present the available funding to the LTAC and potential applicants. In
order to strategically utilize the lodging tax revenue to increase tourism and better prepare
applicants regarding funding options, the potential funding is proposed to be designated into
three categories — capital expenditures for tourism related facilities, marketing and operations of
special events, and operations and marketing of tourism related facilities. Using data from the
last five years of Council awards from the 2% portion, staff calculated the average award in
each of the three categories, including the average transfer to Fund #104 for capital purposes.
These averages were used to create proposed available funding in each category. Additionally,
staff have outlined suggested updated Council goals and priorities based on the Tourism
Strategic Plan, stakeholder feedback, and Council feedback (see next section in this RCA
below).
Beyond suggesting the creation of three categories for funding with designated funding levels
each year, staff are also proposing a change to the allocation methodology employed at the
LTAC meeting. The new methodology would work based on the prioritization of applications by
the LTAC, and each project would be fully funded in order of priority in each category until funds
are exhausted. This would mostly eliminate the issues with partial funding from prior years.
The 2025 application and award process will begin late summer of 2024, and will again be open
to for -profit organizations as well as non-profit organizations for tourism promotion projects.
Interested organizations may apply by submitting a proposal through the City's online
application process, completing all required sections and submitting attachments. Staff will
perform an administrative review of each application for completeness and to ensure they meet
the eligibility requirements and fit into the appropriate category of funding according to state law.
Page 3 of 5
Following administrative review, staff will prepare a short analysis for each complete and eligible
application. The staff analysis will be provided to the LTAC to assist in creating Council priority
driven recommendations. Each applicant will be asked to provide a presentation of highlights of
their proposals and answer questions during the annual LTAC meeting. Staff will provide a
worksheet to the LTAC to rank the proposals in each of the three categories, in order of priority.
Staff will compile those rankings into a table with the top -ranked proposals in each of the three
categories. Following any deliberations, it is anticipated that the LTAC will make its
recommendations based upon the outcome of the rankings. These recommendations will be
presented to the City Council for final determination of awards in December 2024.
The City anticipates that through this process, any awards will be in full and that it will avoid
awarding partial funding. Some key points to the recommendation process are as follows:
• Committee members will rank the proposals in each of the three categories, from 1 to
"X" with the number 1 being the highest priority project. In no event will any agency
receive an allocation greater than their initial request.
• LTAC will independently rank projects and provide their recommendation on the
allocation sheet to staff immediately following applicant presentations.
• Proposals will be funded according to top ranking until funds are exhausted.
• As recommendations are made through a motion, the LTAC may choose to recommend
not awarding all the available funds.
• Total awards cannot exceed available funding from that category or total across the
available funds.
Council Goals and Priorities for Use of Lodging Tax
Annually Council discusses and adopts goals and priorities that it encourages the LTAC to
consider when making award recommendations. Based on feedback from a variety of
stakeholders and applying the City's tourism strategies, suggested Council goals for the 2025
award year are as follows:
1. Council desires to direct awards toward funding projects, events, or festivals that will
distinguish Spokane Valley as a tourism destination and result in measurable increases to
Spokane Valley tourism. As part of this goal, Council will use lodging taxes in the three
following categories with set funding levels for each category:
a. Capital expenditures (must be a tourism related facility owned or operated by a
municipality). Funding for 2025 will be up to $2,554,000. ($2M from the 1.3%
portion and $554,000 from the 2% portion).
b. Tourism marketing and operations for special events and festivals. Funding for
2025 will be up to $178,000.
C. Operations and marketing (not capital expenditures) of tourism related facilities
owned and operated by non-profit organizations or municipalities. Funding for
2025 will be up to $161,000.
2. Council desires to prioritize projects with the greatest potential long-term impact to Spokane
Valley tourism, including the economic impacts of all major components of the tourism -
based economy such as overnight room nights in lodging businesses, shopping, and dining.
3. Council wishes to avoid partially funding projects to the extent possible. This will be
accomplished by allocating funds through a prioritized ranking process. Partial funding may
Page 4 of 5
be awarded in limited circumstances, particularly when evaluating the award of the
remainder of funding in a project category.
OPTIONS: Discussion only.
RECOMMENDED ACTION OR MOTION:
This is a discussion item only, but staff is seeking consensus from the Council on the 2025
goals and priorities the LTAC should consider when evaluating applications. Suggested goals
include specific funding categories and a revised recommendation ranking process. This is
scheduled to come before Council as a motion consideration at the August 131h Council
meeting.
Staff is also communicating to Council that the 2025 Budget is again being developed to set
aside $30,000 of lodging tax revenues to enhance CenterPlace advertising expenses resulting
in an increase in that marketing budget from $30,000 to $60,000. The Council is able to make
this decision independent of any input from the LTAC because this represents a historical use
by the City. If the City desired the use of any additional lodging tax proceeds, it would be
required to utilize the same application process noted above that is required of all other
agencies seeking funding.
BUDGET/FINANCIAL IMPACTS: Estimated revenues in 2025 for the 2% portion of the lodging
tax is currently budgeted at $900,000 and for the 1.3% portion at $600,000. We will be watching
revenue collections closely as the year progresses and estimates will be updated as needed.
Total expenditures are budgeted at $923,000 in Fund #105, including $30,000 to offset
advertising at CenterPlace and a total of up to $893,000 to be allocated through this award
process across the three categories discussed in this RCA. The fund balance at the conclusion
of 2025 is expected to be about $228,000 in Fund #105, which should be adequate to cover
cash flow needs. There are currently no budgeted 2025 expenditures in Fund #104; however, if
projects are awarded, expenditures will be added in a future budget amendment. We anticipate
approximately $2 million to be available for awards in 2025. If we combine this with the
$554,000 mentioned in the capital category suggested in this RCA, there would be a total of just
over $2.5 million available to award for capital. Currently, the estimated remaining fund balance
at the end of 2025 is approximately $2.8 million, which is prior to any potential award of these
funds.
STAFF CONTACT: Chelsie Taylor, Finance Director; Sarah Farr, Accounting & Finance
Program Manager
ATTACHMENTS:
2% Lodging Tax Award History — 2020 through 2024
2025 Lodging Tax Application and Award Process Calendar
Combined Sales and Lodging Tax Rate Table
Page 5 of 5
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2024 Timeline Leading to 2025 Lodging Tax Awards
Tues
7/30/2024
Admin Report - Review Council goals and priorities for use of
lodging tax proceeds.
Tues
8/13/2024
Motion seeking Council approval of goals and priorities for the use of
lodging tax proceeds.
Fri
8/30/2024
Application process opens. City runs notice in newspaper, places on web site, and
notifies 2024 award recipients and others agencies that may have expressed
interest.
Fri
9/27/2024
Grant proposals are due through online submission through website by 4pm (no late
submissions will be accepted).
Tues
10/15/2024
Proposals available for Lodging Tax Advisory Committee review.
Thurs
10/24/2024
8:30 am Applicant presentations to Committee.
Tues
11/12/2024
Formal Council Meeting
Admin Report: LTAC Recommendations to City Council
Tues
12/10/2024
Formal Council Meeting
City Council Motion Consideration: Award Lodging Tax for 2025
12/10/2024 Council Action
10/24/2024 LTAC meeting
47 days
Combined Sales and Lodging Tax Rates Table
Tax Components
Retail
Hotel
Sales tax
State of Washington
6.50%
4.50%
City of Spokane Valley
0.85%
0.85%
Spokane County
0.15%
0.15%
Criminal Justice
0.10%
0.10%
Spokane PFD
0.10%
0.10%
Public Safety
0.10%
0.10%
Juvenile Jail
0.10%
0.10%
Mental Health
0.10%
0.10%
Law Enforcement Communications
0.10%
0.10%
Spokane Transit Authority
0.80%
0.60%
Total sales tax
8.90%
6.70%
Lodging tax
City of Spokane Valley (initial 2.0% tax) 0.00% 2.00%
City of Spokane Valley (additional 1.3% tax) 0.00% 1.30%
Spokane PFD 0.00% 2.00%
Total lodging tax 0.00% 5.30%
Total tax 8.90% 12.00%
CITY OF SPOKANE VALLEY
Request for Council Action
Meeting Date: July 30, 2024 Department Director Approval:
Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing
❑ information ® admin. report ❑ pending legislation ❑ executive session
AGENDA ITEM TITLE: Administration Report: Potential Grant Opportunity: Energy Efficiency
Retrofit
GOVERNING LEGISLATION: Clean Building Law (House Bill 1257 & Senate Bill 5722)
PREVIOUS COUNCIL ACTION TAKEN:
April 12, 2024: Admin report -Clean Building requirements and two potential grant opportunities
April 23, 2024: Motion Consideration - Clean Building requirements and two potential grant
opportunities
BACKGROUND:
Governor Inslee signed the Clean Building Law (H.B. 1257) in 2019 and Senate Bill 5722 in 2022.
The Department of Commerce (Commerce) developed energy performance standards for non-
residential buildings. Tier 2 buildings have a gross area between 20,000 and 50,000 square feet
(sq ft). Tier 1 buildings have a gross area that exceeds 50,000 sq ft.
These requirements apply to three city -owned buildings: CenterPlace (56,055 sq ft), City Hall
(65,299 sq ft) and the Police Precinct (22,010 sq ft). Compliance dates for the city's Tier 1 and
Tier 2 buildings are June 1, 2028, and June 1, 2027, respectively.
These standards implement the American Society of Heating, Refrigerating and Air -Conditioning
Engineers (ASHRAE) Standard 100-2018. WAC 194-50-001. The law aims to reduce carbon
pollution caused by non-residential buildings by establishing energy use intensity targets (EUlt)
specific to Washington. The law has the added effect of requiring buildings to efficiently use
energy saving measures.
There are several preliminary steps required for compliance. First, the City must conduct a
benchmark for Tier 1 buildings which is the process of measuring and tracking energy use. This
process is intended to document building characteristics and energy consumption so it can be
compared to similar buildings. This must be done using at least 12 consecutive months of data.
The benchmark was completed for City Hall and CenterPlace and indicates that City Hall meets
the required target, however, CenterPlace does not. An energy audit will be required for
CenterPlace to determine the most cost effective measures to achieve the required target.
For Tier 1 and Tier 2 buildings, the City also has to establish and implement an operation and
maintenance (O&M) program. The purpose of this program is to preserve the life of energy
systems. The O&M program must be implemented at least 12 months prior to the compliance
date. Concurrently, the City must establish an energy management plan which identifies energy
efficiency measures that will enable the building to meet its target energy use. The energy
management plan establishes energy efficiency measures to reach and maintain compliance,
develops a replacement schedule of key assets, establishes training plans.
Page 1 of 2
The State of Washington Department of Commerce recently released a call for projects for Energy
Efficiency Retrofit Grants. Applications are due on September 25,2024: Key grant information
includes:
• $14M is available statewide. However, $5.6M is only available for large cities and
counties. The rest is reserved for educational institutions and small towns.
• Minimum match is 15%, except the match is reduced to 5% projects located in locations
shown on the CEJEST Map of overburdened and disadvantaged communities.
CenterPlace is located in a census track that qualifies for the lower match.
• Potential grant awards range from $100,000 to $1 M.
• Tier 1 buildings pursuing the Clean Buildings Performance Standard prioritized.
• A level 1, level 2 or targeted level 2 audit must be submitted with the application. The cost
this audit is $21 K and is reimbursable is project receives an award.
• Applications are due on September 25, 2024.
The boilers and chillers of CenterPlace need to be replaced as they are near the end of their
useful life. Their replacement with higher efficient equipment will help to meet the required
performance standard. The replacement cost for the boilers and chillers is expected to be around
$1.4M based on high level estimates from 2022. Staff is in the process of updating the estimates.
In addition, the initial benchmark for CenterPlace completed this spring concluded that
CenterPlace is not meeting the Clean Building performance standards and retrofits will be
needed. This grant has the potential to pay for the upgrades to the boilers or chillers.
OPTIONS: Discussion only.
RECOMMENDED ACTION OR MOTION: Staff requests Council consensus to further develop
the recommended energy retrofits and return to Council on August 13, 2024, for a motion
consideration authorizing the City Manager to submit the recommended application to Commerce.
BUDGET/FINANCIAL IMPACTS: The 2024 budget does not include funding to comply with the
Clean Building requirements. The estimate to complete the modified audit for CenterPlace is
$21,000. Equipment replacement costs are currently being developed and will be provided at the
August 13 meeting. Funding breakdown will include estimated total, requested program funds,
and required city match.
STAFF CONTACT: Gloria Mantz, City Services Administrator
ATTACHMENTS:
PowerPoint Presentation
Page 2 of 2
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DRAFT
ADVANCE AGENDA
as of July 25, 2024; 10:00 a .m.
Please note this is a work in progress; items are tentative
To: Council & Staff
From: City Clerk, by direction of City Manager
Re: Draft Schedule for Upcoming Council Meetings
August 6, 2024 NO MEETING - National Night Out
August 13, 2024 Formal Meeting, 6:00 p.m. [due Tue Aug 61
1. Consent Agenda (claims, payroll, minutes) (5 minutes)
2. Motion Consideration: Bid Award for Trent Access Control Project - Erica Amsden (10 minutes)
3. Motion Consideration: Bid Award Indiana Pavement Preservation Project, Phase 1 - Erica Amsden (10 minutes)
4. Motion Consideration: Council goals & priorities for use of Lodging Tax - Sarah Farr (10 minutes)
5. Motion Consideration: Potential Grant Opp- Energy Efficiency Retrofit - Gloria Mantz (10 minutes)
6. Admin Report: Whatcom County Visit - John Hohman, Lance Beck, Zeke Smith (15 minutes)
7. Admin Report: HCDAC Appointment - John Hohman (10 minutes)
8. Admin Report: Spok. Co. Housing & Comm. Dev. 2025-2029 Consolidated Plan Update- G. Mantz (20 minutes)
9. Admin Report: Camera Update - Erik Lamb (10 minutes)
10. Admin Report: Opioid Funding Discussion - Erik Lamb (15 minutes)
11. Admin Report: Squatter Rights Review - Kelly Konkright (10 minutes)
12. Advance Agenda - Mayor Haley (5 minutes)
[*estimated meeting: 130 mins]
August 20, 2024 Study Session, 6:00 p.m. [due Tue Aug 131
1. Motion Consideration: HCDAC Appointment - John Hohman (10 minutes)
2. Admin Report: Broadlinc PDA Interlocal - Bill Helbig (10 minutes)
3. Admin Report: Camping Regulations Update - John Bottelli, Kelly Konkright (10 minutes)
4. Admin Report: ARPA/CLFR Allocation Update Discussion - Sarah Farr (10 minutes)
5. Admin Report: Pavement Preservation, Fund 9311 Discussion - Chelsie Taylor (10 minutes)
6. Admin Report: City Hall Update - Kelly Konkright, Glenn Ritter (10 minutes)
7. Admin Report: Potential Grant Opp. - WSDOT Traffic Analytics - Adam Jackson (10 minutes)
8. Admin Report: Stormwater Capital Utility Plan - Adam Jackson (10 minutes)
9. Admin Report: Aquifer Protection Area Report - Adam Jackson (10 minutes)
10. Advance Agenda - Mayor Haley (5 minutes)
[*estimated meeting: 95 mins]
August 27, 2024 Formal Meeting, 6:00 p.m. [due Tue, Aug 201
1. Consent Agenda (claims, payroll, minutes) (5 minutes)
2. Ordinance 24-012: First Reading - CTA Oversize & Overweight Vehicle Permit - Jerremy Clark (5 minutes)
3. Admin Report - 2025 Budget - Estimated Revenues & Expenditures - Chelsie Taylor (10 minutes)
4. Motion Consideration: Continuity of Operations Plan (COOP) Adoption - Virginia Clough (10 minutes)
5. Advance Agenda - Mayor Haley (5 minutes)
6. Info Only: Department Monthly Reports; Fire Dept Monthly Report, TPA 2025 Budget/Work Plan
[*estimated meeting: 35 mins]
September 3, 2024 Study Session, 6:00 p.m. [due Tue Aug 271
1. Admin Report: 2025 State Legislative Agenda - Virginia Clough, Briahna Murray (20 minutes)
2. Advance Agenda - Mayor Haley (5 minutes)
September 10, 2024 Formal Meeting, 6:00 p.m. [due Tue Sept 31
1. Consent Agenda (claims, payroll, minutes) (5 minutes)
2. Advance Agenda - Mayor Haley (5 minutes)
September 17, 2024 Study Session, 6:00 p.m. [due Tue Sept 101
Draft Advance Agenda 7/25/2024 2:25:35 PM Page 1 of 2
1. Public Hearing #1: 2025 Revenues including Property Taxes — Chelsie Taylor (20 minutes)
2. Motion Consideration: Set 2025 Budget Hearing for Oct 8 — Chelsie Taylor (5 minutes)
3. Motion Consideration: 2025 State Legislative Agenda— Virginia Clough, Briahna Murray (10 minutes)
4. Admin Report: TPA Written Report, 2025 Budget & Work Plan - Lesli Brassfield (15 minutes)
5. Advance Agenda — Mayor Haley (5 minutes)
September 24, 2024 Formal Meeting, 6:00 p.m. [due Tue, Sept 171
1. Consent Agenda (claims, payroll, minutes) (5 minutes)
2. Motion Consideration: TPA Written Report, 2025 Budget & Work Plan - Lesli Brassfield (10 minutes)
3. Admin Report: Proposed Ordinance Adopting 2025 Property Taxes — Chelsie Taylor (10 minutes)
4. Advance Agenda — Mayor Haley (5 minutes)
5. Info Only: Department Monthly Reports; Fire Dept Monthly Report
October 1, 2024 Study Session, 6:00 p.m. [due Tue Sept 241
1. City Manager Presentation, 2025 Preliminary Budget - John Hohman (20 minutes)
2. Advance Agenda — Mayor Haley (5 minutes)
October 8, 2024 Formal Meeting, 6:00 p.m. [due Tue Oct 11
1. Public Hearing #2: 2025 Budget— Chelsie Taylor (20 minutes)
2. Ordinance 24-XX: First Reading, Property Tax — Chelsie Taylor (10 minutes)
3. Admin Report: 2024 Budget Amendment — Chelsie Taylor (10 minutes)
4. Consent Agenda (claims, payroll, minutes) (5 minutes)
5. Advance Agenda — Mayor Haley (5 minutes)
October 15, 2024 Study Session, 6:00 p.m. [due Tue Oct 81
1. Admin Report: Retail Strategies Annual Update — Mike Basinger, Susan Nielsen (20 minutes)
2. Advance Agenda — Mayor Haley (5 minutes)
October 22, 2024 Formal Meeting, 6:00 p.m. [due Tue, Oct 151
1. Consent Agenda (claims, payroll, minutes) (5 minutes)
2. Public Hearing: 2024 Budget Amendment — Chelsie Taylor (20 minutes)
3. Ordinance 24-XX: First Reading, 2024 Budget Amendment — Chelsie Taylor (10 minutes)
4. Ordinance 24-XX: First Reading, 2025 Budget — Chelsie Taylor (10 minutes)
5. Ordinance 24-XX: Second Reading, Property Tax — Chelsie Taylor (10 minutes)
6. Advance Agenda — Mayor Haley (5 minutes)
7. Info Only: Department Monthly Reports; Fire Dept Monthly Report
October 29, 2024 Study Session, 6:00 p.m. [due Tue Oct 221
1. Admin Report: TPA: Spokane Sports & 116 & West proposals — Lesli Brassfield (15 minutes)
2. Advance Agenda — Mayor Haley (5 minutes)
*time for public or council comments not included
OTHER PENDING AND/OR UPCOMING ISSUES/MEETINGS:
250th USA Celebration
9-1-1 calls (delays, holding, etc.)
DOT Clean Up
Electric Scooter Regulations
Gang Task Force Update
Group Home Regulations
Investment Policy Review
Mirabeau Park Forestry Mgmt.
Peer Court
Protection of Utility Infrastructures
SCRAPS
Sign Code Review
Draft Advance Agenda 7/25/2024 2:25:35 PM Page 2 of 2