2009, 09-15 Study Session MinutesSeptember 15, 2009
Attendance:
Councilmembers
Rich Munson, Mayor
Dick Denenny, Deputy Mayor
Rose Dempsey, Councilmember
Bill Gothmann, Councilmember
Gary Schimmels, Councilmember
Diana Wilhite, Councilmember
Absent:
Ian Robertson, Councilmember
MINUTES
SPOKANE VALLEY CITY COUNCIL
REGULAR MEETING
STUDY SESSION FORMAT
Spokane Valley City Hall Council Chambers
Spokane Valley, Washington
Staff
Dave Mercier, City Manager
Mike Jackson, Deputy City Manager
Ken Thompson, Finance Director
Neil Kersten, Public Works Director
Mike Stone, Parks & Rec Director
Kathy McClung, Comm. Dev. Director
Cary Driskell, Deputy City Attorney
Rick VanLeuven, Police Chief
John Whitehead, Human Resources Manager
Scott Kuhta, Senior Planner
Carolbelle Branch, Public Information Officer
Chris Bainbridge, City Clerk
Mayor Munson opened the meeting at 6:00 p.m. and welcomed everyone to the meeting.
6:00 p.m.
City Clerk Bainbridge called the roll; all councilmembers were present except Councilmember Robertson.
It was moved by Deputy Mayor Denenny, seconded and unanimously agreed to excuse Councilmember
Robertson from tonight's meeting.
ACTION ITEMS:
1. Second Reading Proposed Ordinance 09 -021 Amending SARP — Cary Driskell
After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Denenny and
seconded to approve ordinance 09 -021. Deputy City Attorney Driskell explained that this ordnance
amends Ordinance 09 -012, removing book one which was recommended by the Planning Commission.
Mayor Munson invited public comment; no comments were offered. Vote by acclamation: In Favor:
Unanimous. Opposed: None. Abstentions: None. Motion carried.
2. Second Reading Proposed Ordinance 09 -022 Amending Comp Plan Map (SARP) — Cary Driskell
After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Denenny and
seconded to approve ordinance 09 -022. Deputy City Attorney Driskell said that this is the companion
piece to 09 -021 and incorporates Book I into the comp plan where it belongs; and declares an emergency
pursuant to 36.70A.130. Mayor Munson invited public comment.
Susan Scott, 2312 S Bolivar Road; she read the following statement: "at last week's meeting I commented
on the lack of availability, to the public, of a copy of the SARP you adopted in June. This prompted a
conversation between staff and council on what was available. The Public notice published September 4,
2009 was referenced but it refers to the ordinance and copies of the ordinance not to a copy of the actual
plan. I followed through the next morning and stopped by city hall to request a copy of the SARP that was
on file. A finished product was not yet available. The Community Development Administrative Assistant
charged with the task of producing this document was gracious enough to come up to the counter and
show me what she had so far. She even printed the two page subarea plan district map for me. The SARP
Council Meeting Minutes: 09 -15 -09 Page 1 of 8
Approved by Council: 10 -13 -09
is a huge document. Not only does staff have to make sure they have included all the necessary changes
and proofed all the text and companion charts and spreadsheets, they have the additional technical burden
of converting the awkward and expensive format of the original to an easier to handle and less expensive
to publish 8 -1/2" x 11" format. The point is, the final document, for the SARP, ready for public review
and promised last June, does not yet exist. It appears that it did not exist at the time of the original
ordinance, and is still not available for this ordinance amendment. In exactly two weeks you intend to
begin enforcement of the new form based coding and building regulations contained in this plan. How
can you possibly have planning staff adequately prepared to administer the plan without a finished
document? I am not blaming staff. I understand and completely sympathize with what they are going
through to produce the finished product. I would, however, suggest council seriously consider placing this
ordinance amendment on hold and extend the date of implementation until the documentation catches up
with the process and is ready for your use as well as public review and comment. This would best serve
the interests of transparency and public disclosure. Thank you."
Mayor Munson asks staff if the final document is available on line; and Community Development
Director McClung said she spoke with Ms. Scott earlier this afternoon; and since that conversation now
has updated information, and explained she (Ms. McClung) did not know how complicated it would be to
convert this document to a file which could be put on our website; that it has to do with getting the
document back from the consultant, then going line by line through the document as the consultant got
the document Council adopted but has not made any changes since the original public hearing document;
so staff went through the document line by line to ensure accuracy; then there are system constraints as it
is a very large document and cannot simply be placed on the website, but must be done in pieces; that
staff has this afternoon sent the document to the City's PIO (Public Information Officer) to publish; Ms.
McClung said disc copies are available, there are twenty available here tonight, and more can be provided
if needed.
Mr. Kuhta said the final, updated document is available to the public; there is a copy with the Clerk, it is
not in the format staff preferred to start publishing and giving out to the public, but the final version has
been filed with the Clerk. Deputy Mayor Denenny asked if staff will be in a position where they can
explain to the public, and work with the public, and provide the necessary information for the
implementation of this and for the direction developers need to go; and Mr. Kuhta said the final
formatting has not deterred from having staff training, and getting staff updated on the regulations; that
training has been conducted prior to the adoption up until three or four weeks ago and training will
continue as the plan starts to be implemented; and staff is ready. Mr. Kuhta said the format that has been
made available to the public is not the final, finished, "pretty" version but is in a version that can be
viewed, and people are looking at it and coming in and asking questions, but that there have not been a lot
of people asking about the new regulations since it was adopted, as it is likely that most people who are
following the process have been keeping up with the document; that he has been regularly asking the
planning counter if there are a lot of public questions on the Subarea Plan, and we have not been getting a
lot of questions, there are a few projects that have been coming in and we are working with people to get
their permits finalized before the Plan goes into effective, but there have not been a lot of people coming
in to ask about it. Councilmember Gothmann asked about the format of the CD available now, and Mr.
Kuhta said it is a Word document in 8.5 x 11 format; that they are also producing the large format which
is another challenge to work with two documents, one that can be filed with the clerk, and one that is in
that table -top version that the consultants are producing, so getting those two to match exactly has been a
large challenge; but the text and content are available; and he reiterated that although there are twenty
CD's now, staff can produce twenty or thirty or more at any time.
Councilmember Dempsey asked about delaying the effective date by a month or so to give everything a
chance to catch up with itself. Mayor Munson asked when would the final product be on our website; and
Mr. Kuhta said it should only take a couple days, it was sent to the website administrator, and there are
Council Meeting Minutes: 09 -15 -09 Page 2 of8
Approved by Council: 10 -13 -09
some problems with the links, so it's just technical details and the challenges with working with our
website software, but it will hopefully be on the website tomorrow; and as soon as it is ready for
publishing, staff will send out an e-mail to Council and to the database /interested party list. Mayor
Munson asked for council opinion to delay the effective date until October 15. Deputy Mayor Denenny
asked staff if they feel there is any benefit in such a delay; and Mayor Munson asked if the public version
is ready yet, and stated that the public might not have a final version available to them until two days
from now; and Deputy Mayor Denenny said they can get the CD now if they desire. Mr. Kuhta said it
was staffs desire to get a version that is most easy for the public to use; and if Council wants to extend
the effective date by two weeks or a month, staff has no objection, but added that staff is ready to go.
Councilmember Gothmann said the document is ready now in Word format and it appears there would be
no purpose to wait as this format works fine; and if the extended format will be available in a few days, he
said he sees no benefit in delaying this document, not to staff or any member of the public and the
information is on the CD. Councilmember Schimmels said it should be tabled until everything is ready;
and that it would be fair to the public to move it out a few weeks or a month, and said he has no problem
with an effective date of October 15. Councilmember Wilhite said although the document is on a CD, if it
could be more readily available to the public, she prefers to be overly cautious and have it available, and
would agree to postpone the effective date. After discussion on the process to make such a change,
Deputy City Attorney Driskell said such a change would represent an amendment to the ordinances, and
Mr. Mercier said such amendment proposal could be brought to Council next week if Council desires.
Vote by acclamation on the motion to approve Ordinance 09 -022: In Favor: Unanimous. Opposed: None.
Abstentions: None. Motion carried. Mayor Munson asked if there was Council consensus to ask the City
Manager to bring forward an ordinance change on the implementation change date for the Plan, and
although Councilmember Gothmann said he does not feel there is a need, there was Council consensus to
bring such amendment proposal to Council at next week's meeting, with October 15, 2009 as the newly
proposed effective date.
3. First Reading Proposed Ordinance 09 -020 False Alarms — Cary Driskell
After City Clerk Bainbridge read the ordinance title, it was moved by Councilmember Wilhite and
seconded to advance ordinance 09 -020 to a second reading. Deputy City Attorney Driskell explained
that this is a two -piece process involving this ordinance and the upcoming agenda item concerning the
contract, which Chief VanLeuven handled and which resulted in a sole response to the RFP (request for
proposal); that this ordinance will turn responsibility of false alarms to an alarm code administrator, it
would require an alarm registration fee, and that some of the penalties can be avoided by attending classes
to team how to avoid some of the false alarms; that the school districts have a substantial number of false
alarms and this would require them to register as well, but the registration fee would be waived and they
would be allowed one uncharged false alarm; adding that the goal is to reduce the number of false alarms.
Chief VanLeuven said that most of the school alarms are due to human error. Councilmember Gothmann
asked about personal alarms such as On -Star, and staff said they would have to research that aspect of
alarms. Discussion included the protocol for the alarms, the proposed registration fees for commercial and
residential, the data from the City of Spokane with before and after using the CryWolf service; and that
once implemented, the account holder would not see any difference except a more efficient service.
Mayor Munson invited public comment.
Tony Lazanis asked several questions about whether the police is trying to create more bureaucracy or
another branch of security, and Chief VanLeuven assured him that is not the intent nor would that be the
outcome; and Mr. Lazanis asked other questions about number of contacts, and that this appears to be
duplication of efforts, but Chief VanLeuven said this is not a duplication as the alarm company will
handle the information to be forwarded to the police department.
Council Meeting Minutes: 09 -15 -09 Page 3 of8
Approved by Council: 10 -13 -09
Dick Behm, 9405 E Sprague Avenue: said that break -ins occur quickly and by the time this gets to the
police department, it would take thirty minutes or more; but Chief VanLeuven explained that when an
alarm goes off, the alarm company responds within seconds to call the business and if there is no answer,
they dispatch the police and police are normally en -route with a miniscule amount of delay; and said this
doesn't change anything from the way they handle alarms now.
Vote by Acclamation: In Favor: Unanimous. Opposed: None. Abstentions: None. Motion carried.
4. First Reading Proposed Ordinance 09 -023 Hearing Examiner Rules of Procedure — Cary Driskell
After City Clerk Bainbridge read the ordinance title, it was moved by Deputy Mayor Denenny and
seconded to advance ordinance 09 -023 to a second reading. Deputy City Attorney Driskell explained
that Council moved on June 9 to send the revised Hearing Examiner rules of procedure to the Planning
Commission for review; and that the Planning Commission met, held a public hearing, and have now
forwarded their recommendation to Council; that the proposed amendments updates the existing
ordinance, clarifies the role and responsibility of the Hearing Examiner and establishes new procedures to
be followed. Councilmember Gothmann asked if it was correct to include references to the Spokane
County Code, and Mr. Driskell said he would clarify that between now and the second reading; but felt it
was appropriate as the Hearing Examiner is through the County. Mayor Munson invited public comment;
no comments were offered. Vote by Acclamation: In Favor: Unanimous. Opposed: None. Abstentions:
None. Motion carried.
5. Motion Consideration: Site Selector Agreement — Scott Kuhta
It was moved by Deputy Mayor Denenny and seconded to authorize the City Manager's or designee's
signature on the Site Selector Agreement as presented. Senior Planner Kuhta said that this issue was
discussed in August and Council expressed concern about the automatic annual renewal provision; he said
the changes noted are mainly housekeeping, and that working with several entities and trying to get an
agreement everyone agrees to, is not very easily accomplished; but that the agreement covers a three year
term with a provision that allows any member to withdraw at any time with 30 days' notice; and that staff
can give Council an annual report on the Site Selector. Mr. Kuhta said there is a need to find better ways
to capture the information and get better reporting, and that is difficult due to the anonymous nature of the
Internet; but members of the consortium are working on that; that in reference to a message from Dick
Behm sent out earlier about the expired listings, Mr. Kuhta said the listings that get on the website do not
come through the consortium members but through the commercial broker's association; and that has
been indentified as a problem; he said that if the site selector disappears, the Spokane region would not be
"in the game" for many companies who look to locate a business here; that consortium members can
work toward enhancing the website and the next time, we can bring more positive reviews.
Councilmember Wilhite said this is a process to have a "hands on" to make sure the content within our
community is more accurate and up -to -date, and that we need to be involved with this consortium. Mr.
Kuhta also mentioned the other slight change in Section 10 concerning the contract sum. Mayor Munson
invited public comment.
Mike King, 9300 East Sprague: said he is a commercial realtor, and he uses the commercial broker's
association from Seattle which ties into the Site selector; that he get ticklers every six weeks to update
listings; but he has not seen them coming off the site selector, and said that students at WSU are working
on that; that he sees value in the Site selector, but it needs to be monitored a little more.
Dick Behm, 9405 E Sprague Avenue: said as a customer, he is impressed with the site, and there are Tots
of things it can do; and that he is also a marketer and somebody's not doing their job; that of forty listings
for Spokane Valley, twenty-seven are in the industrial park; that his listing has been on there for eighteen
months but has been leased; and he said it will discourage people if we don't have updated information;
Council Meeting Minutes: 09 -15 -09 Page 4 of 8
Approved by Council: 10 -13 -09
and he suggested sending this back for clarification on what they are doing and to ask why Spokane
Valley is not better represented.
Vote by Acclamation: In Favor: Unanimous. Opposed: None. Abstentions: None. Motion carried.
Mayor Munson called for a short recess at 7:05 p.m. and reconvened the meeting at 7:14 p.m.
NON - ACTION ITEMS:
6. Federal Delegation Representatives Update and Report — Mayor Munson
Mayor Munson invited Ms. Erin Vincent, Eastern Washington Director for Senator Murray's office to
come forward, and he thanked her for attending tonight. Mayor Munson referred to a list of topics to
discuss, which included the North /South Corridor, Phase 2 stimulus package; the NPDES [National
Pollution Discharge Elimination System], funding from the federal level, federal public works funding
for cities, and the 2010 Transportation Authorization Bill. Regarding the North /South Corridor, Ms.
Vincent said this type of project is of great concern to every city in the County; that the Senator is
concerned in general about aging infrastructure across the State and across the Country, that she is Chair
of the Transportation Housing and Urban Development Committee in the Senate and is responsible for
authoring the section of the stimulus that gave us the "TIGER" grant fund; that the Senator is interested in
making sure that cities have access to tools that will make it easier for them to examine ways to bridge the
gaps, and that the challenge as a country is looking at how to deal with that as a whole. Mayor Munson
said he is concerned because we currently have a "road to no- where." Regarding the TIGER funds, she
explained that the Governor is responsible for prioritizing projects in the State, and that Ms. Vincent
understands that the North /South Freeway is on that list; and they are hopeful to see some funding from
that. For phase 2 of the stimulus package, Ms. Vincent said she believes that the mind of Congress is
focused now on health care with very little attention on other issues, and that she is uncertain of the status
of phase 2 stimulus funds.
Councilmember Gothmann asked about investigating the possibility of this City being a pilot for a "green
building" or "living building" City Hall, which would be 100% sustainable. Ms. Vincent said they will
get back to Council on a response for that issue, and will research on this city's behalf, the possibility of
such a building. Concerning the NPDES, Mayor Munson mentioned this is an unfunded mandate, that
this city can deal with that fairly well, but there are other cities throughout the state which will go
bankrupt over this, especially when it concerns the phase 2 licensing process. In speaking generally, Ms.
Vincent said that cities across the nation are being bankrupt by obligations to upkeep infrastructure,
including roads and stormwater, and this is an issue the Senator feels strong about and realizes this is a
growing concern; and said that she (Ms. Vincent) will follow up with this specific issue with Council at a
later time. Mayor Munson said that our City has been successful in dealing with the federal public works
grant funds and have been fortunate to have the money for matching funds, but would appreciate the
possibility of having the matching funds level reduced to assist the cities with these grants. Ms. Vincent
said that they are working hard on this as at all levels of government, there is a "disconnect" between the
level of match required and the amount that government is actually able to raise, and in the case of local
governments, that is particularly keenly felt; that the Senator worked on the match requirement for a bill
in a first responder program, which doesn't cover all areas of grant funding, but it is a specific area she
examined and will continue to examine those issues; so the Senator understands this is a problem as it
relates to public works grants; and Mayor Munson mentioned the idea of having a scoring process for the
matching funds, to be based on a needs analysis. Regarding the 2010 Transportation Authorization Bill,
Mayor Munson said that this has been extended for eighteen months and there are some funds to do some
projects during that extension. Ms. Vincent explained that this issue will likely rise to the top after the
health care issue has been adequately addressed, and said we do not have an idea of the kind of spending
patterns cities can expect due to the short funding in the next eighteen months, but will pass information
Council Meeting Minutes: 09 -15 -09 Page 5 of 8
Approved by Council: 10 -13 -09
to Council as it becomes available, on spending priorities. Mayor Munson thanked Ms. Vincent for her
attention to these issues and said he would like to make this type of report quarterly if possible.
7. Cable Ordinance Amendment — Cary Driskell
In full disclosure, Mayor Munson mentioned he has two family members who work for Comcast on the
west side of the state. Deputy City Attorney Driskell said staff and Comcast have been engaged in a
lengthy discussion over a new franchise, that we inherited a franchise from Spokane County when we
incorporated, which franchise was adopted in 1991 and expired several years ago, that we have been
operating under an agreement to extend the terms, and that we are close to bringing that forward for
council consideration. Mr. Driskell said that one of Comcast's concerns was that a new entrant competitor
could come in with better terms, thereby putting Comcast at a competitive disadvantage; and as a result of
those discussions, staff determined that it would be advantageous for the City to adopt a more
comprehensive cable code that establishes what our minimum expectations would be for any cable
provider requesting a franchise; that the essential terms include the franchise fee, which is 5% of the gross
revenue, PEG (public, educational and governmental access channels) contribution , which is 35¢ per
subscriber per month, customer service standards, and density build out requirements; and Mr. Driskell
said staff has worked with Avista and Comcast on language for the Comcast franchise that does not
appear to interfere with existing agreements between various utility users in the rights -of -way, which was
then transferred to the appropriate section in this draft code; that once the franchise is in place, we can
explore use of the PEG funds, which are limited to what is federally allowed, that those are for the benefit
of the city citizens, and could be used to broadcast council meetings if desired. Mr. Driskell said we can
make some capital contribution; that Comcast would have an upfront contribution and would be
reimbursed over time by the 35¢ per subscriber monthly fee; adding that a new franchise will come to
council in a few weeks, and the first ordinance reading is set for September 29.
8. Fee Schedule for 2010 — Ken Thompson
Finance Director Thompson said that each year there are several suggestions for changes to the fee
resolution, and this time there are only four or five suggestions; some to existing fees, some to changing
the wording, and there could be some new fees early next year with Parks and Recreation; and said this
will be back to Council October 20 for resolution approval consideration. In response to questions
concerning the exact fees, Mr. Thompson said he would e-mail that information to council within a week,
and said he is not aware of any changes to permitting fees; and City Manager Mercier conformed none of
those fees are proposing to change.
9. Area -Wide Rezoning Process — Kathy McClung
Community Development Director McClung explained that during a council meeting a few weeks ago
there was discussion regarding a city -wide change to make the zoning consistent with the comprehensive
plan, that a citizen raised the question that they felt their church was not properly notified; hence the
question arose whether to notify all properties within that change even though state code does not require
notifying owners or surrounding owners when there is a city -wide change. Ms. McClung said the public
notification process differs depending on whether it is quasi-judicial or legislative issue; that a quasi -
judicial decision is made regarding a particular property; and in this jurisdiction, it is usually made by the
Hearing Examiner for such things as rezones and subdivisions; that the public notice requirements include
notification to the property owner and surrounding properties. Mr. McClung said a legislative decision is
area -wide or policy based; that Council makes these decisions which include changes to the
Comprehensive Plan Map, policy changes and municipal text code changes; and area -wide zoning
changes made to implement changes to the Comp Plan map; that public notice requirements or legislative
changes do not require property owners to be notified individually; and said notices are published for city-
wide consumption; and said tonight's question is, should the city notify all property owners in the future
for legislative actions, notify surrounding properties, and if so, is this only for zoning map changes or for
any change to zoning requirements.
Council Meeting Minutes: 09 -15 -09 Page 6 of 8
Approved by Council: 10 -13 -09
Discussion included mention that there were over 1,000 properties involved with the SARP; that the
incident which brought this topic forward involved 400 properties; that not all code changes impact
people's use of property; some code changes enhance the use of the property; and a suggestion from
Councilmember Gothmann was that he would like to see notification any time it affects 1,000 or less
properties if it could result in a change in use, or would be re -zoned into a different use zone, and
suggested sending the owners such notice via postcard; and that the idea is to allow property owners to
speak to the issue regardless of whether the use of the property was increased, decreased, or simply
changed.
Ms. McClung said that what Councilmember Gothmann suggests seems to be more of a courtesy notice
rather then the legal notice we are often times required to do, and that staff can do a courtesy notice; but
will have to re -visit the issue in more detail and bring such research back to Council for further
consideration. Council concurred to do so. Councilmember Gothmann suggested making the notification
as specific as possible, stating for example, that such change will affect how the property owner will be
allowed to use the property; or would affect the future of the property if sold; and Ms. McClung said there
may be situations which would require different notifications to different property owners based on
different zoning; and it was clarified the idea was to send the notice just to the property owner as opposed
to everyone in adjoining properties.
10. Alarm Systems Draft Response — Rick VanLeuven
Police Chief VanLeuven explained that they proposed outsourcing the handling of false alarms as a
management solution; that it does not change the response, but manages the issue more efficiently in
saving manpower hours; that they moved forward with the RFP (request for proposal) on July 17 and
received one response from CryWolf Corporation; that this company has ten years' experience, and he
went over the bulleted highlights in his September 9 memo to City Manger Mercier, including
information on the amount of fees for the false alarm, registration information, and that this will save on
court fees, and police manpower; summarizing that outsourcing with this company saves clerical time,
court time, taxpayer dollars, and is a proven collection technique. Mr. Driskell said this contract will be
in conjunction with the ordinance for false alarms, and both will have a January I effective date once
approved. There was council consensus to bring this back for official motion consideration.
11. Character Counts Project — Mayor Munson
Mayor Munson said that Superintendent Small has participated in this program; and he referred to the
handout at the dais, and said that this could be included in our newsletter and /or discussed at the dais; that
this is a positive message to our citizens, it could be a word of encouragement, and he asked Mr. Mercier
to allow Public Information Officer Carolbelle Branch to get involved with formulation of a program
along with Superintendent Small; that he does not anticipate needing a great deal of time, that he received
a commitment from some of the radios of their helping make the public aware of this program; and that it
is a self - sustaining program and needs no funding. Deputy Mayor Denenny said he agreed to review this
concept; and Mr. Mercier approved allowing Ms. Branch's participation on an as- needed basis.
12. Council External Committee Reports - Councilmembers
Mayor Munson said he met with Mayor Verner who mentioned about a committee on solid waste and a
governance model; and Councilmember Schimmels said there were some basics but no specifics; that
there was some criticism of the audit and the word "governance." Mayor Munson said he would like to
get a copy of that recommended governance model when it is available.
Concerning the SRTC (Spokane Regional Transportation Council), Councilmember Wilhite said she
attend the last Board meeting and asked about representation on the Board, that in reviewing our previous
council meeting minutes, there was nothing that showed Council had agreed to a set number of
Council Meeting Minutes: 09 -15 -09 Page 7 of 8
Approved by Council.: 10 -13 -09
representatives, but was general consensus about having two representatives for the small cities; that she
mentioned this at the SRTC meeting and reported back that there is no enthusiasm for changing Spokane
Valley's representation; and the representation will stand as presented to change the representatives to
two for the small cities; and added that there was no one in favor of dropping the population limit from
100,000 to 80 or 85,000 Mayor Munson said this can be discussed further once we have a draft interlocal
agreement.
13. Advance Agenda —Mayor Munson
Based on conversation tonight, Mr. Mercier said he added a few items to the Advance Agenda.
14. Information Only: The Aquatics and Parks Contract Update was for information only and was not
reported or discussed.
15. Council Check -in — Mayor Munson
Councilmember Schimmels said he left some information on the dais concerning "UPDOWN" and said
if Council would return that to him, he will get further information later for Council.
16. City Manager Comments — Dave Mercier. Mr. Mercier had no comments.
There being no further business, the meeting was adjourned at 8:46 p.m.
ATTEST
r . /�
C-Ifristine Bainbridge, City Clerk
Council Meeting Minutes: 09 -15 -09 Page 8 of 8
Approved by Council: 10 -13 -09
My name is Susan Scott. I live at 2312 S. Bolivar Rd.
At last week's meeting I commented on the lack of availability, to the public, of
a copy of the SARP you adopted in June.
..This prompted a conversation between staff and council on what was available.
The Public Notice published September 4, 2009 was referenced but it refers to
the ordinance and copies of the ordinance not to a copy of the actual plan.
I followed through the next morning and stopped by city hall to request a copy
of the SARP that was on file. A finished product was not yet available. The
Community Development Administrative Assistant charged with the task of
producing this document was gracious enough to come up to the counter and
show me what she had so far. She even printed the two page subarea plan
district map for me.
The SARP is a huge document. Not only does staff have to make sure they have
included all the necessary changes and proofed all the text and companion charts
and spreadsheets, they have the additional technical burden of converting the
awkward and expensive format of the original to an easier to handle and less
expensive to publish 8 -1/2" x 11" format.
The point is, the final document, for the SARP, ready for public review and
promised last June, does not yet exist. It appears that it did not exist at the time
of the original ordinance, and is still not available for this ordinance amendment.
In exactly two weeks you intend to begin enforcement of the new form based
coding and building regulations contained in this plan. How can you possibly
have planning staff adequately prepared to administer the plan without a
finished document?
I am not blaming staff. 1 understand and sympathize with what they are going
through to produce the finished product.
I would, however, suggest council seriously consider placing this ordinance
amendment on hold and extend the date of implementation until the
documentation catches up with the process and is ready for your use as well as
public review and comment. This would best serve the interests of transparency
and public disclosure.
Thank you.
�i
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how we can make an impact
how you can get involved It is our mission to raise awareness of the importance of good character and to teach and model
- -- --- ---- ---- --- --- — significant attributes of character in our communities, schools and homes, thereby helping to develop
character traits ethical, responsible and caring g people whose lives reflect the universal principles that we all share.
collaborative partners
character
its who you are!
— - -- --
----- ........ .......--- Goals:
contact us
what we are about
Mission Statement
• Inspire individuals, families and organizations to take responsibility for their choices and
actions.
• Motivate individuals. families and organizations to make a difference in the world around
them.
• Recognize and acknowledge individuals, families and organizations for exhibiting the
character traits.
• Provide a consistent message about the importance of good character through the
development of a focused and planned approach, adopted by and involving members of the
community, that includes families, schools, businesses, agencies, churches and faith -based
organizations.
CCopyright 2008 buildcharacter.erg. An Rights Reserved. I infogbuildcharacter.org
http:// www. buildcharacter .org/about.cfm ?i =3 9/15/2009
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Build Character
what we are about
areas of concentration
how we can make an impact
how you can get involved
character traits
collaborative partners
contact us
character traits
Respect Forgiveness
September January
Honesty
October
Responsibility
November
Trust
December
http.// www. buildcharacter .org /traits.cfm ?i =3
character
It's who you are!
Compassion
February
Tolerance
March
Patience
April
@Copyright 2008 buildcharacter.org. A1I Rights Reserved. l in o @buildcharacter.org
Helpfulness
May
Friendliness
June
Kindness
July
Consideration
August
Page 1 of 1
, 9/15/2009
' UDOWN - Separate Yourself
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Separate Yourself
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UDOWN is a video /clothing/state of mind company with no regard for "fashion" or corporate interests. It was started
in 1999 in Hawaii on the foundation of filming crazy antics and stunts whenever and wherever possible. You can
click here to view some of these examples. Most of the ideas for these videos were a kind of dare that were put in to
action with the question "Are You Down ? ", hence the name, UDOWN. You can see more of what we're about on
each page of this site or read all the juicy literature in our ABOUT page.
UDOWN DOES NOT AID, ABET, SOLICIT, OR COUNSEL ANYONE TO VANDALIZE PUBLIC AND /OR
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