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2024, 09-03 Format B MeetingAGENDA SPOKANE VALLEY CITY COUNCIL REGULAR MEETING FORMAL B FORMAT Tuesday, September 3, 2024 6:00 p.m. Remotely via ZOOMMeeting and In Person at Spokane Valley City Hall, Council Chambers 10210 E. Sprague Ave. Spokane Valley, WA 99206 Council Requests Please Silence Your Cell Phones During Council Meeting NOTE: Members of the public may attend Spokane Valley Council meetings in -person at the address provided above, or via Zoom at the link below. Members of the public will be allowed to comment in -person or via Zoom as described below. Public comments will only be accepted for those items noted on the agenda as "public comment opportunity If making a comment via Zoom, comments must be received by 4:00 pm the day of the meeting. • Sign up to Provide Oral Public Comment at the Meeting via Calling -In • Submit Written Public Comment Prior to the Meeting • Join the Zoom WEB Meeting CALL TO ORDER INVOCATION: PLEDGE OF ALLEGIANCE ROLL CALL APPROVAL OF AGENDA SPECIAL GUESTS/PRESENTATIONS: PROCLAMATIONS: GENERAL PUBLIC COMMENT OPPORTUNITY: This is an opportunity for the public to speak on matters within the jurisdiction of the City Government. This is not an opportunity for questions or discussion. Diverse points of view are welcome but please keep remarks civil. Remarks will be limited to three minutes per person. If a person engages in disruptive behavior or makes individual personal attacks regarding matters unrelated to City business, then the Council and/or Mayor may end that person's public comment time before the three -minute mark. To comment via zoom: use the link above for oral or written comments as per those directions. To comment at the meeting in person: speakers may sign in to speak but it is not required. A sign - in sheet will be provided at the meeting. ACTION ITEMS: 1. Motion Consideration: Stormwater Services Contract Amendment - Adam Jackson [public comment opportunity] NON -ACTION ITEMS: 2. Admin Report: Stormwater Improvement Plan — Adam Jackson 3. Admin Report: Potential Grant Opportunity, WSDOT Traffic Analytics - Adam Jackson, Jerremy Clark 4. Admin Report: Short Term Rental Review — Lesh Brassfield, Chelsie Taylor Council Agenda September 3, 2024 Page 1 of 2 Admin Report: TPA Written Report, 2025 Budget & Work Plan - Lesli Brassfield INFORMATION ONLY (will not be reported or discussed): GENERAL PUBLIC COMMENT OPPORTUNITY: General public comment rules apply. COUNCIL COMMENTS CITY MANAGER COMMENTS ADJOURNMENT Council Agenda September 3, 2024 Page 2 of 2 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: September 3, 2024 Department Director Approval: Check all that apply: ❑ consent ❑ old business ® new business ❑ public hearing ❑ information ❑ admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Motion Consideration —Stormwater Services Contract Amendment #2 GOVERNING LEGISLATION: SVMC 3.35.10 —Contract Authority PREVIOUS COUNCIL ACTION TAKEN: • August 22, 2023 — City Council passed a motion to award the Stormwater Services Contract to Cameron Reilly, LLC, in an amount not to exceed $350,000. BACKGROUND: The stormwater services contract allows the city to repair or replace damaged stormwater facilities and improve `trouble spots' around the city. Project locations are typically identified through inspections or citizen complaints. Historically, these small -works type projects have gone unresolved because the utility was unable to fund the repairs, replacements or improvements. The work provided by this contract is important for sustaining the stormwater system's overall level of service. The work performed is paid on a time and materials basis by individual work orders. The original contract was executed September 11, 2023, and includes up to three optional renewal years. The original contract was executed relatively late in the year and weather limited the construction window. Amendment #1 was a zero -cost change that extended the contract through 2024. The proposed amendment would increase the contract amount from $350,000 to $550,000, an increase of $200,000. The additional funds will install approximately 75 pervious gravel shoulders along non -curbed streets that experience ponding and flooding into the roadway travel lanes, gravel shoulders, front lawns, and driveways of adjacent properties. This work will be completed in the fall of 2024. OPTIONS: 1) Approve the Contract Amendment and proceed with the work, 2) Not approve the Contract Amendment. RECOMMENDED ACTION OR MOTION: Move to approve Contract Amendment #2 to Cameron Reilly, LLC resulting in a total contract amount not to exceed $550,000, and authorize the City Manager to finalize and execute the amendment. BUDGET/FINANCIAL IMPACTS: The 2024 budget for Fund #402 — Stormwater Management Fund includes $750,000 for stormwater services work. If the amendment is approved, $550,000 of the available budget will be encumbered by this contract. STAFF CONTACT: Adam Jackson, Engineering Manager ATTACHMENTS: Contract Amendment #2 — Added funds for stormwater services PowerPoint IP R L co N P4 L a� E 0 N M A U) N O N c'7 L E N Q N C/� N t� N � M N N � � Cfl N O N N N.+ O M N CD E O ♦.+ - LO N Q L U L � LO � E L O a i � V Q G > Q L i N ++ O p , Q Q Q 0 N H O A A A A A A A R,, (1) 14-0 cc 0 U) U) 0 L. am Fl L LL T-"� (O O O O w O O N fin 0 ■ LO ti i a� •L 0 a� cc ♦L^ V U) 0 a. U) 0 �L .0 cc a.L 0 ri cc i Q U) .0 L Q L r�� W Z 0 c) ct rz V J J cc 'r CONTRACT AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF SPOKANE VALLEY AND *CAMERON REILLY, LLC* Spokane Valley Contract # 23-104.02 For good and valuable consideration, the legal sufficiency of which is hereby acknowledged, City and the Cameron Reilly, LLC mutually agree as follows: 1. ose: This Amendment is for the Contract for stormwater facility maintenance service by and between the Parties, executed by the Parties on September 11, 2023, and which terminates on December 31, 2024. Said contract is referred to as the "Original Contract" and its terms are hereby incorporated by reference. 2. Original Contract Provisions: The Parties agree to continue to abide by those terms and conditions of the Original Contract and any amendments thereto which are not specifically modified by this Amendment. 3. Amendment Provisions: The Original Contract is subject to the following amended provisions, which are as follows. All such amended provisions are hereby incorporated by reference herein and shall control over any conflicting provisions of the Original Contract, including any previous amendments thereto. Amendment No. 2 provides funds for additional stormwater services work, as applied to the utili , 's on- going work order list, including, but not limited to, ponding mitigation via installation of pervious gravel shouldering. Section 3 of the Contract is amended to provide a maximum compensation of $550,000 for 2024 only. 4. Compensation Amendment History: This is Amendment # 2 of the Original Contract. The history of amendments to the compensation on the Original Contract and all amendments is as follows: Date Total Compensation Original Contract Amount September 11, 2023 $350,000.00 Amendment #1 — Extend expiration date December 22, 2023 $ 0.00 Amendment #2 — This amendment To be executed $200,000.00 Total Amended Compensation $550,000.00 The parties have executed this Amendment to the Original Contract this day of September, 2024. CITY OF SPOKANE VALLEY: CAMERON REILLY, LLC: John Hohman City Manager APPROVED AS TO FORM: Office of the City Attorney By: Jayson Grainger Its: Authorized Representative CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: September 03, 2024 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Administrative Report: 6-Year Stormwater Improvement Program GOVERNING LEGISLATION: RCW 36.70A.070 — Comprehensive Plans -Mandatory Elements, SVMC Chapter 3.80 — Storm and Surface Water Utility, and SVMC Chapter 22.150 — Stormwater Management Regulations PREVIOUS COUNCIL ACTION TAKEN: • November 8, 2022 — Motion Passed to increase the Stormwater Utility fee to $58/year per ERU with an annual increase consistent with the CPI. • June 8, 2004 — City Council passed Resolution 04-016 approving the inclusion of the city in the Spokane Aquifer Protection Area for the entirety of years 2006-2025. BACKGROUND: Staff will discuss the 2025-2030 Stormwater Improvement Program (SIP). RCW 36.70A.070 — Comprehensive Plans - Mandatory Elements, requires the City's Comprehensive Plan to include a `capital facilities plan' for the stormwater utility. A subset of this plan is a regular update to the SIP, which outlines planned stormwater projects for the next six years. The SIP anticipates program revenues and expenses over the next six years and plans for projects within that timeframe and the available budget. The 2025-2030 SIP includes 22 projects totaling $13AM. For reference, the SIP is similar in nature to the City's 6-Year Transportation Improvement Program, summarizing near -term transportation projects. OPTIONS: Discussion. RECOMMENDED ACTION OR MOTION: None, discussion only. BUDGET/FINANCIAL IMPACTS: Projects identified in the SIP are funded by utility revenues (Fund 402). The utility will collect $6.2 million in 2025. Further, over the course of years 2025 through 2030, the SIP assumes a total project expenditure of $13.4 million, equal to average annual project expenditure of $2.2 million per year. The remainder of utility revenues is applied towards the annual operating budget, maintaining a minimum balance equal to 50% of the annual operating costs, and maintaining an emergency balance of $300,000. Project costs included in the SIP do not account for other fund sources, such as grants. If awarded grant funds, the cost to the city can be reduced accordingly. STAFF CONTACT: Adam Jackson, P.E. — Utility Engineering Manager ATTACHMENTS: PowerPoint 2025-2030 Stormwater Improvement Program I OOMM% a. cn %ftmoo E 0 L a. E 0 L E L E 0 ,*a cn L E 0 Y J N M A Cn N O N C'5 O L E Cll Q Cll CIO • • • 11 40 • C`7 O O Co (D U cn cu C a) N a) cn .-. W C= (D C) O 4-0 N N cn cu _0 C= Ca Q. 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Co -0 Co — L �W - m (o a) Co I Y m m C: MCO G 0 CD- co co O O O Cucn -0-- 0 -0 .> U U L � � 2U)U) N : (B (BQ MO LU- I m I I 1 1 1 1 0 1 00 O O O O U O D U L �NItU')f`m0 ���N /\ I1 C%-- Cl) ;z 0 � Cl) LU � CY ■ � � � F - / Cl)\ � � Q & � \ & 5 • ƒ\ d .\ OL § j E\} ® 7 # � \ E S 6 q Spokankc`� ,,'Va11ey- 2025 - 2030 Stormwater Improvement Program (SIP) I City of Spokane Valley Public Works Department Stormwater Utility May 2024 Spukan` .;oOVallcy City of Spokane Valley Public Works 2025 — 2030 Stormwater Improvement Progam (SIP) The intent of this plan is to assist the Stormwater Management Fund 402 in identifying near -term priority projects outside of typical operations and maintenance activities that could be delivered within the budgeted revenues projected to occur over the next six years. This plan is intended to be updated annually. Projects, timeframes, and budgets identified herein are to be considered estimates only and may change due to a variety of circumstances and are not intended by the City to be relied upon by property owners or developers in making development decisions. Funding/Project Types: Stormwater CIP — Funds for capital improvement projects that replace, repair or improve the capacity and function of existing stormwater facilities. Failing/Aging — Funds for stormwater infrastructure, including replacement of failing and nonstandard structures, pipes, and ditches to improve collection and conveyance and reduce surface flooding. Spot Drainage — Funds for repairs of failing and damaged structures and facilities, erosion conditions, and ponding or flooding of roadways. Conditions are identified through inspections by city staff or citizen complaints. UIC Retrofit — Funds to implement the city's UIC Retrofit Plan and Strategy with the goal to incrementally improve the water quality treatment capacity of the overall system. MS4 — Funds to increase capacity of discharge facilities in MS4 regulated areas and eliminate outfalls Glossary MS4 — Municipal Separate Storm Sewer System is a conveyance or system of conveyances including roads with drainage systems, municipal streets, catch basins, curbs, gutters, ditches, man-made channels, and/or storm drains. MS4 is a regulatory term associated with the Eastern Washington Phase II Municipal Stormwater Permit. UIC — Underground Injection Control more commonly known as "drywell." BMP — Best Management Practices consist of operational or structural facilities used to prevent adverse impacts to surface and groundwater. Retrofit — Installation of structural BMPs to reduce potential pollutant loading to existing infrastructure. Swale — Typically known as bioinfiltration or bioretention swales. Swales are depressions in the ground designed to enhance water quality for a regulated volume of stormwater. SPC — Spill Prevention Control is a separator that is typically a turned down elbow located in a catch basin to help contain small discharges within the catch basin by separating oil -based materials from water. TBD — To Be Determined. CDS — Continuous Deflective Separation unit is a structure for sediment control and stormwater inlet and outlet pollution control ahead of a drywell. S061Cane 2025- Valley' 2030 Stormwater Improvement Program (SIP) # Project Name Year(s) Project Type(s) Cost($) O1 Ridgemont Roadway and Stormwater Improvement 2025-2030 Stormwater CIP 2,100,000 02 Heather Park/Sloan's Addition/Woodland Terrace 2025-2030 Stormwater CIP 1,250,000 03 Pump Station Asset Management Plan (in-house) 2025 Stormwater CIP 0 04 Pave. Pres. - Wellesley (Sullivan to Trent) 2025 Failing/Aging, UIC Retrofit 225,000 05 Local Access Improvements Ongoing Failing/Aging, UIC Retrofit 600,000 06 QAlert/Maintenance (Small Works type contracts) Ongoing Spot Drainage, Failing/Aging 1,800,000 07 MS4 Retrofits & Outfall Elimination Ongoing MS4, Stormwater CIP 1,500,000 08 Pave. Pres. - 32nd & Pines (32 to 40, Pines to SR27) 2026 UIC Retrofit, Failing/Aging 470,000 09 Pave. Pres. - Sullivan (8th to 24th) 2026 Failing/Aging 400,000 10 Pave. Pres. - Sprague (University to Evergreen) 2026 Failing/Aging, UIC Retrofit 300,000 11 Pave. Pres. - Sullivan (River to Kiernan) 2026 UIC Retrofit 1,500,000 12 Pave. Pres. - Fancher (Broadway to Trent)(Phl) 2026 UIC Retrofit 1,300,000 13 S. Carnahan Rd. Conveyance Improvements 2027 Stormwater CIP 136,000 14 Pave. Pres. - Fancher (Sprague to Broadway)(Ph2) 2027 UIC Retrofit 1,000,000 15 Argonne Reconstruction (Indiana to Knox) 2027 UIC Retrofit 250,000 16 Pave. Pres. - Annual Projects (Locations TBD) 2028-2030 Failing/Aging, UIC Retrofit 975,000 17 Pave. Pres. - Broadway (Havana to Fancher) 2028 UIC Retrofit 550,000 18 Ponderosa Stormwater Upgrades 2028 Stormwater CIP 600,000 19 Sullivan & Kiernan Intersection 2029 UIC Retrofit 75,000 20 Sullivan & Marietta Intersection 2029 UIC Retrofit 50,000 21 S. Bowdish Road (22nd to 32nd) 2030 Failing/Aging 50,000 22 Montgomery Stormwater Retrofits 2025/TBD UIC Retrofit, Stormwater CIP 787,500 23 Chester Creek Wetland Overflow Improvements TBD Stormwater CIP 272,000 24 Dishman Mica Infiltration Facility Condition Assessment TBD Stormwater CIP 115,000 25 Havana Rd. Stormwater Separation TBD Stormwater CIP 416,000 26 Sprague Ave. Stormwater Retrofits (Herald to Park) TBD UIC Retrofit 5,100,000 27 Appleway Stormwater UIC Retrofits (Park to Farr) TBD UIC Retrofit 1,625,000 28 Northwest Yardley Stormwater Retrofits TBD UIC Retrofit 1,200,000 29 Northeast Yardley Stormwater Retrofits TBD UIC Retrofit 5,400,000 30 Dishman Mica Stormwater Retrofits (Appleway to 16th) TBD UIC Retrofit 1,640,000 City projects planned with non-stormwater funds: (i.e. street -related grants)(1 pagers not included) - Pines Rd (SR27) BNSF Grade Separation 2025 CIP/Grant - - Barker Road Corridor (Mission Ave. to S City Limit) 2025-2028 CIP/Grant - - Sullivan/SR 290 Interchange Reconstruction 2028 CIP/Grant - - Argonne/I-90 Interchange Bridge 2028 CIP/Grant - - Northeast Industrial Sewer Extension 2029 CIP/Grant - - Mirabeau/Mansfield Intersection 2029 CIP/Grant - - Pines (SR27)/16th Ave. Intersection 2029 CIP/Grant - - Citywide Trails: Appleway, Millwood 2029 CIP/Grant - - Flora Rd. Reconstruction (Sprague to Montgomery) 2030 CIP/Grant - - S Bowdish Phased Corridor Improvements 2030 CIP/Grant - - Barker Road and I-90 Interchange Project 2030 CIP/Grant - - 8th/Carnahan Intersection TBD CIP/Grant - - Sprague/Pines Intersection TBD CIP/Grant - - 8th/Park Intersection TBD CIP/Grant - - Broadway Ave. Improvements (Flora to Barker) TBD CIP/Grant - - Park/Mission Intersection TBD CIP/Grant - - Flora/SR 290 Intersection Improvement TBD CIP/Grant - Stormwater Improvement Program & Budget Projection 5/17/2024 This summary is a working document uses to anticipate and plan for stormwater revenues and expenditures while ensuring progress is made on long-term goals related to system/project improvements. ongoing adjustments are to be expected. 2024 2025 2026 2027 2028 2029 2030 REVENUES 2023 Fund402 End Balance (Budgeted) $ 4,174,093 2023 Fund403 End Balance (Budgeted) $ 903,822 $ 5,077,915 2023 Year End Balance (Budgeted) Starting Balance(From Previous Year's End Balance) $ 5,077,915 $ 2,960,922 $ 4,717,172 $ 2,380,422 $ 2,747,262 $ 3,024,723 $ 4,325,524 Fund 402 Revenue(2024 Budgeted, 2025Assessed, 2% Annual Increase) $ 5,600,000 $ 6,100,000 $ 6,222,000 $ 6,346,440 $ 6,473,369 $ 6,602,836 $ 6,734,893 Fund 403 Revenue (Budgeted) $ 500,000 $ 500,000 $ $ $ $ $ $ 6,100,000 $ 6,600,000 $ 6,222,000 $ 6,346,440 $ 6,473,369 $ 6,602,836 $ 6,734,893 Total Revenues(Budgeted) Total Available Funds (Budgeted) $11,177,915 $ 9,560,922 $ 10,939,172 $ 8,726,862 $ 9,220,631 $ 9,627,559 $ 11,060,417 EXPENSES Fund 402 Operating Expenditure (less capital $1_5M)(2024 Budgeted, 2025 Draft Budget,3% Annual Increase) $ (3,994,993 $ (4,000,000) $ (4,120,000) $ (4,243,600) $ (4,370,908) $ (4,502,035) $ (4,637,096 Fund 403 Expenditure (less capital$1 M)(2024 Budgeted, Sunsets in 2025) $ (55,000) $ - $ - $ - $ - $ - $ - ProjectedStormwaterlmprovementProgramCosts(fro. table below) $ (4,167,000) $ (843,750) $ (4,438,750) $ (1,736,000) $ (1,825,000) $ (800,000) $ (3,725,000 Total Expenditures (Budgeted) $ (8,216,993) $ (4,843,750) $ (8,558,750) $ (5,979,600) $ (6,195,908) $ (5,302,035) $ (8,362,096 End Balance $ 2,960,922 $ 4,717,172 $ 2,380,422 $ 2,747,262 $ 3,024,723 $ 4,325,524 $ 2,698,320 Is the Minimum Balance GoalAchievetl? Yes Yes Yes Yes Yes Yes Yes Minimum Balance Goal 50% Operating Expenses + $300,000 Emergency $ (2,300,000) $ (2,360,000) $ (2,421,800) $ (2,485,454) $ (2,551,018) $ (2,618,548 Minimum Balance as a Percentage of Goal (>I00%=GoalAchieved, <100% Goal Not Achieved) 205% 101% 113% 122% 170% 103% 2025-2030 Stormwater Improvement Program SIP# Project Name Primary Type Secondary Type 2025-2030 Total Est. Cast 2024 2025 2026 2027 2028 2029 2030 Future Years - Pines/Mission intersection Failing/Aging N/A $ - $ 164,000 - Preservation - Broadway(Fancherto Park) UIC Retrofit N/A $ - $ 1,085,000 - Preservation- S. 3owdish(12th to 22nd) Failing/Aging N/A $ - $ 757,000 - Sprague Stormwater&Multi - Modal Improvements UIC Retrofit N/A $ - $ 1,386,000 - Local lmprovement-Aloha West Failing/Aging N/A $ - $ 255,000 Appl-y Swale Irrigation Corrections( replace netafim) Spot Drainage Stormwater DIP $ $ 120,000 1 Ridgemont Roadway and Stormwater lmprovement Stormwater CI N/A $ 2,100,000 $ 400,000 $ 100,000 $ 2,000,000 2 Heather Pa rk/Sloa n's Ad dition/Woodland Terrace Stormwater CI N/A $ 1,250,000 $ 150,000 $ 100,000 $ 1,000,000 3 P ump St anon Ass et Management Plan Stormwater CI N/A $ - (Task perform ed i n house. Ma stall, [an a ssumed $64,000 cc nsulta nt cost.) 4 Preservation - Wellesley(Sullivanto Trent) Failing/Aging UIC Retrofit $ 225,000 $ 225,000 5 Local lm provem ant -Est Annua l Allocation Failing/Aging UIC Retrofit $ 600,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 6 QAIe /Maintenance(Small Works type contracts) Spot Drainage Failing/Aging $ 1,800,000 $300,000 annualcontract is included in the annual Fund 402 operating Budget. MS4 Retrofits& Outfall E1imination($250,000/year) MS4 Stormwater DIP $ 1,500,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 8 Preservation-32nd& Pines(32 to 40, Pines to SR27) UIC Retrofit Failing/Aging $ 470,000 $ 470,000 9 Preservation -Sullivan (811, to 24th) Failing/Aging N/A $ 400,000 $ 400,000 10 Preservation -Sprague (Universityto Evergreen) Failing/Aging UIC Retrofit. $ 300,000 $ 300,000 11 Preservation -Sullivan (Riverto Kiernan) UIC Retrofit N/A $ 1,500,000 $ 1,500,000 12 Preservation - Fancher(Broadway to Trent)(Phl) UIC Retrofit N/A $ 1,300,000 $ 1,300,000 13 S. Carnahan Rd. Conveyance Improvements Stormwater CI N/A $ 136,000 $ 136,000 14 Preservation - Fancher(Spragueto Broadway)(Ph2) UIC Retrofit N/A $ 1,000,000 $ 1,000,000 15 Argonne Reconstruction (Indiana to Knox) UIC Retrofit N/A $ 250,000 $ 250,000 16 Preservation - Annual Projects(Locations TBD) Failing/Aging UIC Retrofit $ 975,000 $ 325,000 $ 325,000 $ 325,000 17 Preservation - Broadway(m,w. to Faucher) UIC Retrofit N/A $ 550,000 $ 550,000 18 Ponderosa Stormwater Upgrades Stormwater CI N/A $ 600,000 $ 600,000 19 Sullivan & Kiernan Intersection UIC Retrofit N/A $ 75,000 $ 75,000 20 Sullivan & Marietta Intersection UIC Retrofit N/A $ 50,000 $ 50,000 21 S. Bowdish Road (22nd to Dishman Mica) Failing/Aging N/A $ 50,000 $ 50,000 22 Montgomery Stormwater Retrofits Stormwater CI UIC Retrofit $ 787,500 $ 18,750 $ 18,750 $ 750,000 23 Ch ester Creek W etla n d Ove rflow l m provem ants Stormwater CI N/A $ 272,000 $ 272,000 24 Dishman Mica lnfilt ration Facility Condition Assessment Stormwater CI N/A $ 115,000 $ 115,000 25 Havana Rd. Stormwater Separation Stormwater CI N/A $ 416,000 $ 416,000 26 Sprague Ave. Stormwate r Ret rofits(He ra Id to Park) UIC Retrofit N/A $ 5,100,000 $ 5,100,000 27 Appleway Stormwater UlC Retrofits(Park to Farr) UIC Retrofit N/A $ 1,625,000 $ 1,625,000 28 Northwest Yardley Stormwater Retrofits UIC Retrofit N/A $ 1,200,000 $ 1,200,000 29 Northeast Yardley Stormwater Retrofits UIC Retrofit N/A $ 5,400,000 $ 5,400,000 30 Dishman Mica Stormwater Retrofits (Appl-y to 16th) UIC Retrofit N/A $ 1,640,000 $ 1,640,000 Annual Estimated Project Totals $ 4,167,000 $ 843,750 $ 4,438,750 $ 1,736,000 $ 1,825,000 $ 800,000 $ 3,725,000 $ 16,518,000 Projects planned to be delivered with non-stormwater funds (i.e. street -related rants) $ - Pines Rd(SR27) BNSF Grade Separation CIP/Grant N/A $ - X - Barker Road Corridor (Mission Ave. to S City Limit) CIP/Grant N/A $ - X X X X - Sullivan/SR 290 1nterchanp, Reconstruction CIP/Grant N/A $ - X - Argonne/I-901nterchange Bridge CIP/Grant N/A $ - X - Northeast Industrial Sewer Extension CIP/Grant N/A $ - X - Mvr !, a/Mansfield Intersection CIP/Grant N/A $ - X - Pines(SR27)/16th Ave. Intersection CIP/Grant N/A $ - X - Citywide Trails. Appl-y, Millwood CIP/Grant N/A $ - X - Barker Road and 1-901nterchange Project CIP/Grant N/A $ - X - Flora Rd. Reconstruction(Spragueto Montgomery) CIP/Grant N/A $ - X - S Bowdish Phased Corridor Improvements CIP/Grant N/A $ - X - 8th/Carnahan Intersection CIP/Grant N/A $ - X - Sprague/Pines Intersection CIP/Grant UIC Retrofit $ - X - 8th/Park Intersection CIP/Grant N/A $ - X - Broadway Ave. Impro ru-s(Flora to Barker) CIP/Grant N/A $ - X - Park/Mission Intersection CIP/Grant UIC Retrofit $ - X Flora/SR 290 Intersection l mpro ru- CIP/Grant N/A $ X 01: Ridgemont Roadway and Stormwater Improvement 141 - i of J R 14th 1_ 2(}tli �4th 2�th i CQ i �'Ibfi{i Vdn n 27th 1 • �r % 5tormwater Funding/Project Type: Storrnwater CIP Description: Develop the preferred design alternative in 2025. Remove and replace failing roadways. Improve conditions by installing subsurface drainage facilities in roadway section, improve stormwater collection and conveyance system, and improve connection to existing discharge facilities. Project may be associated with street funding. Construction planned for 2030. Estimated Project Schedule: 2025-2030 Total Cost: Final Engineering - $100,000 Construction - $2,000,000 Spokane �000Va11ey� rrr47 -'a ►1 SIP Projects FalI ing/AgingJDamagedl Non -Standard 5tormwater C] P Spot Drainage Improvement U]C Retrofit MS4 Page 1 of 30 02: Heather Park/Sloan's Addition/Woodland Terrace Spokane Val ley �t 67 C` y � � o cr E pGth r ir CV - i 3L M f0 I r �h• ..- - e * � Ufa � - - - 5tormwater Funding/Project Type: 5torrnwater Cl P Description: Remove and replace failing roadways. Improve conditions by installing subsurface drainage facilities in roadway section, improve stormwater collection and conveyance system, and improve connection to existing discharge facilities. Project may be associated with street funding. Estimated Project Schedule: 2025-2030 Total Cost: Preliminary Engineering - $250,000 Construction - $1,000,000 SIP Projects Fall ing/AginglDamagedl Non -Standard Stormwater CI - spot Drainage Improvement - U1C Rptrofit M54 Page 2 of 30 03: Pump Station Asset Management Plan Spokane ,;oOXW ley � "ul M I ra.aeaa Monlgo� Mansfield AWIPOR Indiana _ Mission Connec'` M o -Broadway a C0 : - `�prague do Opt tg� Rik Stormwater Funding/Project Type: Stormwater CIP Description: Evaluate the current condition and a needs assessment of City owned stormwater lift stations and develop an asset operation and maintenance plan. 2022 Master Pian assumed a consultant cost of $ E4,000. SIP assumes task is performed in-house without additional cost. Estimated Project Schedule: 2025 Total Cost: $ 0 SIP Projects Failing/Aging/Damaged/ Non -Standard Stormwater CIP - Spot Drainage Improvement - UIC Retrofit M54 Page 3 of 30 04: Pave. Pres. - Wellesley (Sullivan to Trent) Spokane Val ley 5tormwater Funding/Project Type: Failing/Aging SIP Projects U I C Retrofit Fail ing/AginglDamagedl Non -Standard Description: Stormwater improvement coordination with street St+7rmwater ciP Spot Drainage Improvement preservation project. Replace failing, damaged, aging, and � ulcRptrnfit non-standard existing infrastructure along Wellesley. M54 Provide collection, conveyance, and discharge improvements along Flora to reduce erosion. Additional stormwater collection, conveyance, treatment, and discharge improvements provided by project funds. Estimated Project Schedule: 2025 Total Cost: $ 225,000 Page 4 of 30 05: Local Access Road Improvements 'J� - :.:- A 41 rrr�rrr_r� Spokane Val ley Stormwater Funding/Project Type: Failing/Aging SIP Projects U I C Retrofit Failing/Aging/Damagedl Non -Standard Description: Upgrades for failing, aging, damaged, or non-standard St+7rmwater ciP � spot Drainage Improvement structures, including citizen complaints. The project areas i u1CRptrofit are associated with potential Local Access Street Projects. M54 Examples include Aloha East, Midilome, Ponderosa West, Hillcrest, Kokomo North, and South. $1O0,O0O is the assumed annual budget and is only realised if the street project is funded. Estimated Project Schedule: ongoing Total Cost: $ 600,000 Page 5 of 30 06: QAlertjMaintenance (Small Works type contracts) Spokane ..�Valie. oa O 0 O O -0 . ....... L 0 OO U 00 ti - O O CD - Q driveway Flooding O 0 Erosion _ Groundwater O"`' O Ponding - Curbed Roadway O Ponding - Gravel Shoulders 0 Structure Maintenance Sns K(lrr• I' i i,i, [ .: i n m,t . 5tormwater Funding/Project Type: Spot Drainage SIP Projects Failing/Aging FalIing/AginglDamagedl Non -Standard Description: Install new and/or repair existing stormwater structures, 5tprmwater C1 P f Spot Drainage Improvement facilities, and systems. Improvements typically mitigate� U1CRetrofit flooding, erosion, and damaged structures. Work is M54 completed by an annual maintenance contract that responds to citizen complaints and staff recommendations. $300,000 Is the assumed annual budget. Estimated Project Schedule: Ongoing Total Cost: $ 1,800,000 Page 6 of 30 07: MS4 Retrofits & Out -fall Elimination d' 5tormwater Funding/Project Type: MS4 Stormwater CI P Description: Projects to retrofit out -falls in MS4 areas by installation or implementation of additional and appropriate BMPs. Projects to eliminate outfalls in MS4 areas by installation of flood control facilities (ponds, drywell galleries). $250,000 is the assumed annual budget. Estimated Project Schedule: ongoing Total Cost: $ 1,500,000 Spokane Val ley r) SIP Projects FalIing/AgingJDamagedl Non -Standard 5tormwater C] P Spot Drainage Improvement U]C Retrofit MS4 Page 7 of 30 08: Pave. Pres. - 32nd & Pines (32 to 40, Pines to 5R27) 'E- - _L----- 3rtf' 1 I Spokane Valley 02 35th ram. r� 1 Stormwater Funding/Project Type: UIC Retrofit SIP Projects Failing/Aging FalIing/AgingJDamagedl Non -Standard Description: Stormwater improvement coordination with street Stormwater Cl P � Spot Drainage Improvement preservation project. The project includes replacing failing, � UIC Rptrofit damaged, aging, and non-standard existing infrastructure. M54 The project may include maintenance of existing UICs by removing fabric wrapped around UfCs. The project includes retrofitting existing UICs. as directed by the city's UIC Retrofit Plan and Strategy. Project retrofits may include bio-infiftration swales and SPCs. Estimated Project Schedule: 2026 Total Cost: $ 470,000 Page 8 of 30 09: Pave. Pres. - Sullivan (8th to 24th) Spokane ..�Vdley �, 8th;8th ,p shelle0 c *> v► fah m Q 0 15th - 1 bth- `� Q a I9th ,r o Gila rj t Sfi ° in r R 24th ti ' L 24th C h upop 5Ipokane Ina 3 • .0 r150rtium, Max 4) m 5tormwater Funding/Project Type: Failing/Aging SIP Projects FaiiingjAginglDamagedj Non -Standard Description: 5tormwater improvement coordination with street 5tormwater Gp � Spot Drainage Improvement preservation project. The project includes replacing failing, � UICRetrmfit damaged, aging, and non-standard existing infrastructure. M54 The project includes maintenance of existing bio-infiltration swales and irrigation systems. The project includes retrofitting existing UICs. as directed by the city's UIC Retrofit Plan and Strategy. Project retrofits may include Silva cells. Estimated Project Schedule: 2026 Total Cost: $ 400,000 Page 9 of 30 10: Pave. Pres. - Sprague (University to Evergreen) Irl a ti y .n Lim hhl Stormwater Funding/Project Type: Failing/Aging UIC Retrofit Description: Stormwater improvement coordination with street preservation project. The project includes replacing failing, damaged, aging, and non-standard existing infrastructure. Includes grate and solid lid replacement. The project includes retrofitting existing UICs as directed by the city's UIC Retrofit Plan and Strategy. Project retrofit may include concrete inlet replacement and SPCs. Estimated Project Schedule: 2026 Total Cost: $ 300,000 Spokane ..�Valiey SIP Projects Fail ing/Aging/Damagedl Evan -Standard Stormwater CIP Spot Drainage Improvement UIC Retrofit MS4 Page 10 of 30 11: Pave. Pres. - Sullivan (River to Kiernan) I Stormwater Funding/Project Type: UIC Retrofit Description: Stormwater improvement coordination with street preservation project. The project includes retrofitting existing UICs as directed by the city's UIC Retrofit Plan and Strategy. Project retrofits may include a collection and conveyance system to bio-infiltration swales. Estimated Project Schedule: 2026 Total Cost: $ 1,500,000 Spokane Val ley i ,j111 xi r�. SIP Projects Fall ing/AginglDamagedl Non -Standard Stormwater CI - spot Drainage Improvement i UIC Rptrofit M54 Page 11 of 30 12: Pave. Pres. - Fancher (Broadway to Trent)(Ph1) _--- a -rr►r Ralroa rr r- a12 a H a s o Two Spokane �rVal ley Sharp L W tA .= Desmet f v io = cc - ❑ _'Q Dean va 0 art N � , f Tait,- Mallon `1 cV o Broadway Spokane Image Co 56a�CtiU, Max O Broadway Extension _ - - - - - Stormwater Funding/Project Type: UIC Retrofit Description: Stormwater improvement coordination with street preservation project. The project includes retrofitting existing UICs as directed by the city's UIC Retrofit Plan and Strategy. Project retrofits may include collection and conveyance system to bio-infiltration swales or other similar type BMPs. Estimated Project Schedule: 2026 Total Cost: $ 1,300,000 SIP Projects Failing/AginglDamaged/ Non -Standard Stormwater CIP - ---- Spot Drainage Improvement s UIC Retrofit MS4 Page 12 of 30 13: S. Carnahan Rd. Conveyance Improvements GlorI' •- __.--------------- -------------- 1 1 1 5tormwater Funding/Project Type: 5tormwater Cl P Description: Improve collection and conveyance system on west side of Carnahan Rd to improve erasion conditions and protect surface water. Also evaluate the impiementation of flood mitigation strategies near Sth Avenue. Estimated Project Schedule: 2027 Total Cost: $ 136,000 Spokane .. Valley SIP Projects Fall ing/AginglDamagedl Non -Standard Stormwater CI Spot Drainage Improvement J: U1C Rptrofit M54 Page 13 of 30 14: Pave. Pres. - Fancher (Sprague to Broadway)(Ph2) — - Broadway Extension a x 5pHng - Alki c [_ w L F _ yPV x, � - yyR�•-� a Sprague a. o r f k 13 Stormwater Funding/Project Type: UIC Retrofit . . talrl�j,.. 1. M— Spokane Val ley n % NixO0n ©i�rc�rr•�r�r.� .. Oct ee 7, 71 _�1,90 V4285ON'., oY i Description: Stormwater improvement coordination with street preservation project. The project includes retrofitting existing UICs as directed by the city"s UIC retrofit Plan and Strategy. Project retrofits may include collection and conveyance system to Silva cells or other similar type BMPs. Estimated Project Schedule: 2027 Total Cost: $ 1,000,000 SIP Projects Fall ing/AginglDamagedl Non -Standard 5tormwater CI Spot Drainage Improvement i UIC Rptrofit M54 Page 14 of 30 15: Argonne Reconstruction (Indiana to Knox) 1 1 r nf f>� � e ;-�EIIFFF r r IF '00OOP 5tormwater Funding/Project Type: UIC Retrofit Description: Stormwater improvement coordination with street reconstruction project. The project includes retrofitting existing UICs as directed by the city's UIC Retrofit Man and Strategy. Project retrofits may include collection and conveyance system to silva cells or other similar type BMPs. Estimated Project Schedule: 2027 Total Cost: $ 250,000 Spokane Valley SIP Projects Fai1ingfAgingJDamagedl Non -Standard 5tormwater CIP Spat Drainage Improvement UIC Retrofit MS4 Page 15 of 30 16: Pave. Pres. - Annual Projects (Locations TBD) Stormwater Funding/Project Type: Failing/Aging UIC Retrofit Description: Stormwater improvement coordination with street preservation projects. Actual project locations to be determined. Known locations are identified separately with this SIP. This is a budgeted placehoider for latter years in the plan's six -year timeframe ($325,000 per year over three years). Estimated Project Schedule: 2028-2030 Spokane Val ley SIP Projects Fail inglAging/Damaged/ Nan -Standard Stormwater CIP � Spat Drainage Improvement � UIC Retrofit MS4 Total Cost: $ 975,000 Page 16 of 30 17: Pave. Pres. - Broadway (Havana to Fancher) Spokane Val ley �•i;, _ ��,1�� 77 OO Sharp ' `D - a .}A Boone •yy 1 . �esmet _ _ - - _ r X L i i Broadwp;y] 1 Jd M 1 l; 1 _ r r N' 1 , 1 3' r I r 1 1 Iry ._1�'+ • • .!ir Y� _ Stormwater Funding/Project Type: UIC Retrofit i � Y Description: Stormwater improvement coordination with street preservation project. The project includes retrofitting existing UICs as directed by the city's UIC Retrofit Plan and Strategy. Project retrofits may include CDS units, infiltration trenches, bio-infiltration swales, Silva cells or other similar type BMPs. Estimated Project Schedule: U r1 , Bra]: i W— ,. E'y*@y Main L... SIP Projects Fall ing/AginglDamagedl Non -Standard Stormwater CI - Spot Drainage Improvement - UIC Rptrofit M54 Total Cost: $ Ssa,aaa Page 17 of 30 18: Ponderosa Stormwater Upgrades S N Stormwater Funding/Project Type: Stormwater CIP Description: The project includes replacing failing, damaged, aging, and non-standard existing infrastructure. The project may include collection, conveyance, and discharge improvements. Estimated Project Schedule; 2028 TotalCost: $ 600,000 Spokane ..�Val ley SIP Projects Fall ing/AginglDamagedl Non -Standard Stormwater CI Spot Drainage Improvement UIC Rptrofit M54 Page 18 of 30 19: Sullivan & Kiernan Intersection f 4 Kiernan Soo— + s Spokane Valley 5tormwater Funding/Project Type: UIC retrofit Description: Stormwater improvement coordination with intersection improvement project. The project includes retrofitting existing UICs as directed by the city's UIC retrofit Plan and Strategy. Project retrofits may include catch basins and SPCs. Estimated Project Schedule: 2029 Total Cost: $ 75,000 SIP Projects FailingfAginglDamagedj Non -Standard Stonnwater CIP � Spat Drainage Improvement � UIC Retrofit M54 Page 19 of 30 20: Sullivan & Marietta Intersection r Sat 0_1 Stormwater Funding/Project Type: UIC Retrofit Description: Stormwater improvement coordination with intersection improvement project. Complete conveyance system through intersection limits. Connect system put in -place during the Preservation —Sullivan (River to Kiernan). Estimated Project Schedule: 2029 Total Cost: $ 50,000 Spokane Val ley SIP Projects Fa 11 i ngf Agi ngl Da m ag edl Non -Standard Stormwater CIP Spot Drainage Improvement UIC Retrofit MS4 Page 20 of 30 21: S. Bowdish Road (22nd to Dishman Mica) Spokane Val ley r _ , r•� ■ ` 24th t''. r w .5th p r r r--------_- 1 `.�,.. t 0_T — — — —rr— — --J stormwater Funding/Project Type: Failing/Aging Description: Stormwater improvement coordination with road reconstruction project. The project includes replacing failing, damaged, aging, and non-standard existing infrastructure. Additional stormwater collection, conveyence, and treatment improvements provided by project funds. Estimated Project Schedule: 2050 Total Cost: $ 50,000 SIP Projects Fail ing/AginglDamagedl Non -Standard 5tormwater Cl P Spot Drainage Improvement U1C Rptrofit MS4 Page 21 of 30 22: Montgomery Stormwater Retrofits Spokane Val ley Stormwater Funding/Project Type: UIC Retrofit SIP Projects Stormwater CIP Failing/AginglDamaged/ Non -Standard Description: The project includes retrofitting existing UICs as directed by Stormwater CIP Drainage Improvement the city's UIC Retrofit Plan and Strategy. Project retrofits S„popat tDraRetroft may include bio-infiltration swales, silva cells, CDS units, MS4 catch basin and SPCs or other similar type BMPs. Cost assumes $75,000 of City match for Ecoiogy-funded design in 2025 and 2026. $750,000 is the City's estimated local match required for an Ecology -funded construction project (actual scope to be determined). Estimated Project Schedule: 2025-2026/TBD Total Cost: $ 787,500 Page 22 of 30 23: Chester Creep Wetland Overflow Improvements h Spokane Val ley Th`crpe -------------------------- ---------------- N Spokane Image COnSoltlUnl. Maxar, Microsoft 5tormwater Funding/Project Type: 5torrnwater Cl P SIP Projects Fa iI ir,gfAging/Damaged/ Non -Standard (Description: This project is proposed to replace an existing embankment 5t[srmwater CIp Spot Drainage Improvement channel with a concrete embankment overflow � UICRetmfit channel to mitigate vegetation clogging the current flow . MS4 path from the existing wetland area. Final scope and delivery of improvments requires coordination with City Bridge Program and potential future development of Thorpe road by adjacent private properties. Estimated Project Schedule: TBD Total Cost: $ 272,000 Page 23 of 30 24: Dishman Mica Infiltration Facility Condition Assessment 28th Spokane Val ley 29th .s j;;pyr��vn€C stormwater Funding/Project Type: 5tormwater CIP (Description: Assess sedimentation, provide geotechnical testing, provide prolonged infiltration testing, determine infiltration capacity, and provide a routine inspection and maintenance plan. Estimated Project Schedule: .D SIP Projects Fall ing/AginglDamagedl Non -Standard Stormwater CI - spot Drainage Improvement UIC Rptrofit M54 Total Cost: $ 115,000 Page 24 of 30 25: Havana Rd. Stormwater Separation Spokane Val ley i k f.. Mr PDA 4 Stormwater Funding/Project Type: Stormwater CI P Description: Havana at 8th and 14th. Eliminate connection and discharge to City of Spokane combination sewer overflow(CSO) system. Stormwater will be collected, conveyed, and discharged to new regulated UIC wells. Estimated Project Schedule: TBD Total Cost: $ 416, 000 SIP Projects Fa11 i ng/Agi ngJ Da m ag edl Non -Standard Stormwater CI Spot Drainage Improvement U1C Rptrofit M54 Page 25 of 30 26: Sprague Ave. Stormwater Retrofits (Herald to Park) Spokane .0Valley 0 °° Srondway`m Broadway c c o�c—� • Lil z olive La L i_ Mg .. Sprague SSra�ue 3rsi i= v ti 4MCI s aciflc 4 L a. Q r-----! � _ _� Archery Stormwater Funding/Project Type: UIC retrofit Description: Theproject includes retrofitting existing UICs as directed by the city's UiC Retrofit Plan and Strategy. Project retrofits may include bio-infiltration swales, silva cells, CDS units, catch basin and SPCs or other similar type BMPs. Estimated Project Schedule: TBD Total 'Cost: $ 5,100,000 SIP Projects Fall ing/AginglDamagedl Non -Standard Stormwater CiP Spot Drainage Improvement U1C Rptrofit M54 Page 26 of 30 27: Ap p leway Stormwate r UIC Retrofits (Park to Farr) r R spy CL AppI6Awl Abu LU • 1 5tormwater Funding/Project Type: UIC retrofit Spokane Val ley r11F C. ' iia Nixon tr'� Description: The project includes retrofitting existing UICs as directed by the city's UIC Retrofit Plan and Strategy. Project retrofits may include bio-infiltration swales, silva cells, CDS units, catch basin and SPCs or other similar type BMPs. Estimated Project Schedule: TBD TotalCost: $ 1,625,000 rs U_ It: SIP Projects Fall ing/AginglDamagedl Non -Standard Stormwater CiP - spot Drainage Improvement UIC Rptrofit M54 Page 27 of 30 28: Northwest Yardley 5tormwater Retrofits Spokane Val ley Mission Aei r - - w _ U S har Boone IL ,,t^ '"�, D+esmet.. e SJ 1 • 1 Y • - -, C ;. �- -_. Ada - r Braadwa^y Extension 5tormwater Funding/Project Type: UIC retrofit SIP Projects Description: Theproject includes retrofitting existing UICs as directed by the city's UIC Retrofit Plan and Strategy. Project retrofits may include bio-infiltration swales, silva cells, CDS units, catch basin and SPCs or other similar type BMPs. Estimated Project Schedule: TBD TotalCost: $ 1,200,000 Fall ing/AginglDamagedl Non -Standard Stormwater CI Spot Drainage Improvement UIC Rptrnfit M54 Page 28 of 30 29: Northeast Yardley Stormwater Retrofits Spokane ..�Vflley 71 a Beafdwiri 1 i � • - - Nora Mon LL p% y_ Girard `o E 1 ' A a - 'i' Mallon t` qQw © a gp W�g� 0 r b as — $, w y Y o° �'l ca Extension -. , u . roa w ,. .. - rop Stormwater Funding/Project Type: UIC Retrofit Description: Theproject includes retrofitting existing UICs as directed by the city's UIC Retrofit Plan and Strategy. Project retrofits may include bio-infiltration swales, silva cells, CDS units, catch basin and SPCs or other similar type BMPs, Estimated Project Schedule: TBD TotalCost: $ 5,400,000 SIP Projects FalI ing/AgingJDamagedl Non -Standard Stormwater C] P *� Spot Drainage Improvement iF UIC Retrofit MS4 Page 29 of 30 30: Dishman Mica Stormwater Retrofits (Appleway to 16th) +shy � 1 1 1 ► 1 f ► 1 1 ► f 1 'n i st `�— p,P.le caY A;).PIeW MY- 13th Spokane Val ley- Ao Stormwater Funding/Project Type: UIC retrofit SIP Projects Fall ing/AginglDamagedl Non -Standard Description: The project includes retrofitting existing UICs as directed by Stormwater CiP � spot Drainage Improvement the city's UiC retrofit Plan and Strategy. Project retrofits — UICRptrofit may include bio-infiltration swales, silva cells, CDS units, M54 catch basin and SPCs or other similar type BMPs. Estimated Project Schedule: TBD Total Cost: $ 1, 640, 000 Page 30 of 30 CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: September 3, 2024 Department Director Approval: ❑ Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Administrative Report: Potential Grant Opportunity — WSDOT Video Analytics GOVERNING LEGISLATION: RCW 35.77.010: Six Year Transportation Improvement Program (TIP) PREVIOUS COUNCIL ACTION TAKEN: • February 22, 2022 — City Council authorized the City Manager to apply to the 2024 City Safety Program call for projects. Applications excluded any request for video analytics. • Annual adoption of the City's Six -Year Transportation Improvement Plan (TIP) BACKGROUND: The city collects traffic data, such as vehicle volumes and turning movements at intersections to address citizen safety complaints, planning purposes, and for project analysis and design. The Traffic Engineering Division annually budgets $10,000 to count vehicle intersection turning movements. Additionally, there is a budget allocation of $25,000 annually for safety analyses, whether as a planned project or in response to safety concerns. Historically, the traffic industry has used manual -counts and/or tube -counts to collect this information. In recent years, the industry has transitioned to video recordings to collect the information and computer programs to process the information. In July 2024, the Washington State Department of Transportation (WSDOT) issued a call for projects that is open and ongoing. The call is for the Video Analytics Program and has $1 Million dollars statewide. Funds will be awarded on a first -come, first -served basis. The intent of this funding is to implement network -wide traffic conflict screening programs using video analytics at controlled intersections, such as signalized intersections, with disproportionate numbers of traffic violations and injuries to active transportation users to reduce fatalities. If successful, the City will use this funding for video monitoring to gather information such as traffic volumes, vehicle turning movements, pedestrian and bicycle movements, and potential near misses or otherwise unsafe conditions. This information will then be used to help establish countermeasures to these unsafe situations using computer modeling. Utilizing the City's Local Road Safety Plan (Plan) that addresses fatal and serious injury crashes and systemic safety needs, and by analyzing the crash data and conditions present, the City has identified and prioritized intersections and trail crossings that are likely to see a benefit from the Video Analytics Program. Spokane Valley's most prominent crash types are Angle (T) and Hit Pedestrian crashes; most typically occurring on arterial streets or state highways and many occurring at signalized intersections. The attached table provides a list of the proposed video monitoring locations that includes 36 signalized or stop -controlled intersections and 12 trail/roadway crossing locations. The intersection locations are also desired by the Traffic Engineering Division for data collection purposes. The total funding request is estimated at $102,000. The cost includes data collection and processing by a vendor and post -processing review and classification by a consultant or in- house staff. If downloaded, video recordings are subject to records retention rules. Generally, this means that most scenarios will require files be stored for either 30 days for recordings without incidents or 6 years for recordings with incidents. Based on coordination with the clerk's office, city attorney's office and the information technology (IT) office, the city can comply with these retention requirements. For privacy concerns related to video surveillance, the proposed near -miss videos are low resolution and do not clearly identify individuals' faces or vehicle license plates. You'll see in the PowerPoint examples that the level of detail provided identifies the general vehicle color and type (i.e. sedan, pick-up truck, bus, etc.) and the mode of transportation (i.e. automotive, pedestrian, bicycle, etc.). The recordings are at isolated locations and are not collected as video surveillance. OPTIONS: Discussion. RECOMMENDED ACTION OR MOTION: Staff requests Council consensus to proceed with the proposed funding opportunity and return to council at a later date for a motion consideration to apply for funding. BUDGET/FINANCIAL IMPACTS: None at this time. There is no match requirement for this funding opportunity. STAFF CONTACT: Adam Jackson, P.E., Engineering Manager ATTACHMENTS: PowerPoint Monitoring Locations 1 6 (sj (3) rl-j (3) E (3) (3) 4-J oLU 0 0 Ul) -�e u 1p rn E 4�J fo ru 0 �_; 1 , ".00 Vi 0- =3 Q) L U, ca cn u O O N a f 0 L 0 p '> � V Ln ,U � (� fu Q) J ._ " a J C O _ U u _0 O ca Q) Q) Ln N v O p •^ O N 4— 4 O L, ,� O U a-J a-J O n ca 4-J > Q) O �, U fu a--i U -0 a-J i >. fu tf O ca Q� � O (n E fu cD- Ln Q� Q) CD- � f E-0 Ln'^ -�-; � O Q) > ` Ln -0 fu Ln O CDL C) (u 0 ate-+ Q) � U_ 0 E •U N •0 ca O L 0 O (u L 0) O a--+ U 0 Q) .Ln Q fu L f N C: O N D z N LL O N O N Lam. 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Staff prepared a brief that summarizes the information provided by Granicus, including the current number and type of short-term rentals in Spokane Valley; current City regulation and fee revenue; and factors that may influence a municipality's decision to develop stricter regulation of rental housing through adopted ordinances and code. That brief was included as an information -only item in the July 23 Council meeting packet. Staff will give a short presentation on Sept. 3 that summarizes the information and answer any questions based on research of this issue to date. OPTIONS: Information only RECOMMENDED ACTION OR MOTION: Information only BUDGET/FINANCIAL IMPACTS: Further staff analysis and research would be required to identify costs or revenue projections associated with the implementation of short-term rental regulation. STAFF CONTACT: Lesli Brassfield, Tourism and Marketing Manager Chelsie Taylor, Finance Director ATTACHMENTS: PowerPoint Presentation Summary Brief: City of Spokane Valley Short-term Rentals Y� L Q) 0 N i cu cu C M O N N cn N }' N �� E C N +r }, E O }' U c- = CU CU CD 4-0 to O N O O O — 'o .> O N O O N ' U N L V w L 514� O CL N N A cc O cc cc -W cc _U) m N L- E N O cn N co N m E .R O El 11-1-1 E 0 0 cu cn ca 0 co cu cn cn ^W` ^� L N Ir- .CY) Q a) m L- (6 a) L m W 2 0 00 N N E N .E 'E a) N N C cn a)o m .. cn o a) E ti O a) EZ cn J E ON" � N E O N N N O 0 Q T O N U CQ M U_ m — cn .EZ N cn M M E c: L O •— C �O cn E cy) m CU 0 � a� ._ CY) a) E •E _cn L O 41 O •> cn cn L > •cn Q V cn C: cn N C: U N U N cn m cn cn � • cn � :3 N -0 N E cn N m 0- a) O N L O lcn-- E O a N E Lo m 0 E AZ ( cn 0 cn cn M a) a) cn 0 0 cn U O N �_ +� Q U O O M N a)M N O }' co O O cn Q cn N a) L N •cn U— J C/) h� m O 0 cn m CDL cn Q E O Q m Ow 4-- 0 O m N CDL O U m Q U O N (6 N 0 0 O N (6 Z V m N E a) I CD O O cn N V; 0 T O m FZ cn Z) 70 m a) m U) a) m U) 0 N ■N T O x 9 a) c N 7C3 T C: O M x a) a) 0 U U) N CQ O x o U m o U LL C) � U Z. 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E }' 0 EZ O � >' O +� Q m m }, � L- � M M O a) j 70 C: Q N a)� E - U) m j cn a- � O m 0 O � U a) (6 m O cn c m L O O m — a)U m a) Q 0- a) cm m 0 OV cn cn N O cn U a) a)m o �o o� 4'Fn � �o O .� -0 M a) a) cn m - E 0 L L cn o C: � o � '� 5 m F 0- C 0 cn> L U N O cn N p Q N E L Q NE U) cn O AW O 2 i cc i cc O CL cc cc CD i cc cc E E O 0 7E O cn N U cn N cn m m O a) a) L a) E U) U m Q O O O O E N m m Q O a) � U m (6 E O � L a) O � L O cn (6 E N N O m N Q a) M M O O L a) U) U m a) cn E a) cn O O CD N E _N Q .E a) m a) E CIO cn a) E a) N N E a) CD O _cn m cn N E .a) a) E L Q CD EZ .� E E O O m Q E a) m _:3 m a) a) cn m O N N = E 0 > O (n O O N O w O O N is N L O � O +r }i tv O V cc L O U � }� E O (v O C)) N a � i O N L c m m 0 0 0 0 Y J ^ ,0 L Cr cn 0 � += U O O •� O •� N — O pU O ) ccn (D 4-0 Co U Co N Q O N .0 U 22 Vi C: cn O _O 0 N � � E v O — � O N 00 Q N>1N O O ' cc cn U }i U) _0 Q O m Q p O cOn Co O, +r 4-0 C: N Co Co { f} N L E 0 0 U O t� E N m co� Q � O -0 .� N cn N (a O O CcO N O U� X O O V �� +•'Co E m ■F C� C: N •O N O O o�.>Own z� a o� x Spokane ,,;oo0;Va11ey- Summary Brief: City of Spokane Valley Short-term Rentals There are approximately 167 unique short-term rentals (also referred to as vacation rentals) located in the City of Spokane Valley that are advertised on various home share platforms, according to Granicus, a company that provides short-term rental monitoring services to cities and counties. Most rentals are listed on multiple home share platforms that allow users to secure a rental and transact fees. A short-term rental is generally defined as a lodging venue that is rented for less than one month (30 days) at a time. These rentals primarily serve leisure and extended -stay visitors, but also house workers in healthcare, sales and other industries. The number of short-term rentals in the City can change daily, depending on when operators make rentals available for reservation and use. For example, an owner may live part time in their residence, but utilize the home as a vacation rental when they are absent. According to Granicus, there are nearly 100 home share platforms that list rentals; however, most are promoted on about 25 key sites. The most popular platforms are VRBO, Airbnb, Expedia, Booking.com, Trip Advisor and Vacasa. The median nightly rental rate, according to Granicus, for short-term rentals in Spokane Valley is $120. Regarding listingtype, 71 % of rentals are single family homes; 28% are multifamily homes; and 1 % is undetermined. Regarding unit type, 91 % of rentals include the entire home and 9% include only part of the home. Current City Regulations and Fee Revenue Per SVMC 5.05.010, the City requires any individual (or representative) owning, renting, leasing, using or maintaining a place of business or establishment within the City to obtain a business license registration. The City's for -profit annual license fee is $25. A review of licensure records indicates that a handful of owners/operators (less than 10) of short- term (vacation) rentals in the City have obtained licensure, however, unless the applicant identifies that the license is for a short-term rental, it is difficult to confirm the number of licensed venues. Some home share platforms recommend or require business licensure, which may prompt some owners/operators to obtain a license. City staff do NOT attempt to identify or require unlicensed short-term rentals to obtain a license. The City does not (by ordinance) require a permit for occupancy or inspection, or for any other action, to operate a short-term rental. In addition, the City does not have language in its zoning code that regulates the operation of short- or long-term rentals. Short-term rental owners are required by Washington State law RCW 35.101.010 and SVMC 3.20.010 to collect and pay lodging taxes. The State Department of Revenue collects the taxes and then distributes the revenue to cities and counties. In Spokane Valley, applicable taxes on short- term rentals are: • A State Sales and Use Tax of 4.5% • A Local City/County Sales and Use Tax of 2.2% • A Hotel/Motel Tax of 2% • A Special Hotel/Motel Tax of 1.3% • A Public Facility District Tax of 2% The City operates a Tourism Promotion Area (TPA), which assesses a $4 per room, per night fee on lodging businesses (hotels and motels) with 40 or more rooms. Due to the room requirement, short-term rentals generally do not qualify for TPA fee assessment. The City does not impose a local Business and Occupation tax. The City does not have data on the tax revenue generated by short-term rentals operating in the City. The Department of Revenue, which collects and distributes tax revenue, provides the City the classification of revenue by platform (i.e. Airbnb, VRBO), but not by unit type or unit location. As a result, it is not currently possible to determine if short-term rentals are reporting revenue as required. Why Regulate and Monitor Short-term/Vacation Rentals? The City of Spokane Valley does not have a significant history of citizen or operator complaints regarding short-term rentals, however the City does periodically receive complaints about rental housing issues, including both short-term and long-term housing. Some cities and counties are enacting short-term rental regulations and monitoring rentals in response to several issues: • Regulating or limitingthe number of short-term rentals may improve long-term rental housing availability and affordability. The popularity of purchasing (when interest rates were low) or operating short-term rentals as an investment in recent years has reduced the availability of long-term rentals in some locations, often resulting in a tighter long-term rental market and increased rental rates. • Vacation rentals may be associated with noise, party/large group events, parking issues and trash problems; monitoring rentals may improve responsiveness to neighborhood complaints regarding these issues. • Without regulations, it is impossible to determine if short-term rentals comply with any required building code requirements for fire safety, signage, parking and sanitation. • Regulations may allow residents an opportunity to have input into the establishment or approval of short-term rentals in various neighborhoods or other locations. • Regulations may help improve permit and tax compliance, and potentially increase revenue. • Regulations may make citizens aware that short-term rental compliance is taken seriously within the jurisdiction. • Regulations may satisfy hotel owners and operators who are concerned that these rentals, operated for profit, do not have to meet the same requirements implied on hotels and motels. Many jurisdictions in Washington State have enacted ordinances to regulate short-term rentals, with some also regulating long-term rentals, according to MRSC. Some are listed below. As of May 2024, Granicus is contracting with 12 jurisdictions to monitor short-term rentals (these are noted with an asterisl<). • Bellingham* • Bingen* • Chelan County • Coupeville • Gig Harbor* • Grays Harbor County* • Kirkland • Langley* • Leavenworth* • Lewis County* • Pacific County* • Port Townsend • Poulsbo • Renton • San Juan County • Seattle* • Spol<ane* • Tacoma • Vancouver* • Walla Walla • Westport • White Salmon* In Washington State, Oregon, California and British Columbia, Granicus is worl<ing with 134 jurisdictions as of May 2024. Time and Costs to Regulate Rentals Levels of regulation regarding short-term rentals vary significantly. Some cities require only a business license and then monitor advertised rentals to ensure they are licensed. Others are opting for a broader approach — regulating both short- and long-term rentals through established ordinances/municipal codes. As an example, the City of Spokane updated short- and long-term rental licensing and permit ordinances in 2023. A short-term rental (less than 30 days) requires a city business license ($127) and permit annually. Depending on the rental's location, the annual permit fee is $200 to $300 for initial application and $100 to $150 for renewal, plus proof of insurance and other documents. The K, City of Spokane has several hundred short-term rentals and uses Granicus to monitor licensing (read more about Granicus services below). For long-term rentals, Spokane requires that they be registered in its permit system and obtain an annual business license ($127). A $15 per rental unit fee is required as part of the rental registry application. Spokane also requires an initial inspection of long-term rentals by Code Enforcement staff (no additional fee). However, if subsequent inspections are needed at specific properties due to violations, additional safety inspection fees may be assessed by the city. According to the city, the intent of the long-term rental ordinance is to create a rental registry, and to reiterate existing standards and enforcement mechanisms for rental housing. Depending on the level of regulation conceptualized, cities generally need to plan for these impacts if considering regulation: • Staff time to investigate the need for potential regulation o What specific problems will the City solve by regulating rentals? o What levels or type of rental housing regulation would be most helpful —short-term, long-term or both? o What unique impacts might result from regulation? o What are the identified options for regulation? o What additional staff would be needed to implement regulation? o What additional tools, such as equipment or monitoring services, would be needed? o What are the actual costs of implementing regulation based on information gathered? o What fees would be associated with regulation, and how could generated fees offset costs to implementing regulation? o How do City residents and businesses feel about rental housing regulation? • Discussion and decision making regarding rental regulations o Staff time to prepare and present information and options to the community and City Council o Council time to review information, impacts, costs and various options o Council time to discuss and provide direction • Development of actual ordinance(s)/municipal code to regulate rental housing o Staff time to research and draft code text, if recommended o Staff and Council time to discuss, review and act on rental housing code text o Implementation of code (if approved), which would likely impact staffing, equipment needs, monitoring services, code enforcement, and other potential services. Granicus Services and Fees — an example of one Vendor that monitors short-term rentals Granicus can identify short-term rentals that have not obtained a jurisdiction's required license or permit approval, and then provide workflow (including generation of letters and other documents) to help both the rental operator and jurisdiction attain compliance. M Granicus also monitors each rental, developing a profile based on the rental's location, fees, amenities and projected occupancy. Additional services include a dashboard that provides data reports and a 24/7 hotline that allows neighbors or other individuals to report non -emergency incidents in real time. Granicus provided a verbal quote of $6,900 annually for its basic service (primarily identification and limited monitoring) for the City of Spokane Valley. Comparatively, it would cost about $16,000 annually to utilize the full suite of Granicus' short-term rental tools. Fees are based on the number of rentals in ajurisdiction. Spokane Valley falls in a pricing tier with 50 to 200 rental units. Note - there are other vendors that provide similar monitoring services, such as Avalara, Azavar and Deckard Technologies. Impact of Short-term Rentals on the Hotel/Motel Industry Since the launch of VRBO in 1995—the first short-term rental platform —the short-term rental market has experienced unprecedented growth. For severalyears, the market operated separatelyfrom the traditional hotel/motel market. Both provided rental options with unique features that appealed to customers, depending on the size of their traveling party, length of stay, location and budget. But in recentyears, and amplified because of COVID-19, the short-term rental market has grown at a faster pace than the hotel industry. Concurrently, hoteliers have voiced concerns that short-term rentals are not required to meet industry standards for quality control, or comply with city and county licensing and permitting requirements. Hoteliers argue that applying regulations traditionally assessed on hotels/motels can help ensure a level playing field between the hotel market and the short-term rental market. To attract more customers, hotels have reacted by looking more closely at customer behaviors, and offering amenities that customers enjoy at short-term rentals, such as small kitchens and outdoor equipment. In return, short-term rentals have begun to look more like hotels— offering concierge services, for example. The takeaway — traditional lines that separated these markets have blurred. Currently, some platforms that historically advertise hotel rooms, such as Booking.com, have incorporated short-term rentals into their listings as options for customers. Likewise, some independent hotels have begun listing individual rooms on home share platforms. In 2022, Booking.com became one of the most preferred options among travelers for securing overnight lodging (source: doorloop.com). By providing both short-term rentals and hotel options, customers can directly compare amenities, location, fees, and make the best choice for their traveling party. Most recently, economic impacts such as higher wages and rising maintenance costs, as well as increasing home share platform fees, have resulted in higher short-term rental costs for consumers. Some states have also enacted laws requiring short-term rental platforms to increase transparency and show all fees up front, ensuring customers have "equal information" when considering all lodging types. Some analysts say these changes may help to create a more level playing field between short-term rentals and hotels. With hotels and short-term rentals competing for a larger share of the same consumer market, it is likely that lodging operators will continue efforts to influence how jurisdictions regulate short-term rentals within their communities. Prepared by: Lesli Brassfield Tourism and Marketing Manager Economic Development Department, City of Spokane Valley A CITY OF SPOKANE VALLEY Request for Council Action Meeting Date: Sept. 3, 2024 Department Director Approval: Check all that apply: ❑ consent ❑ old business ❑ new business ❑ public hearing ❑ information ® admin. report ❑ pending legislation ❑ executive session AGENDA ITEM TITLE: Tourism and Promotion Area (TPA) 2025 Budget and Work Plan GOVERNING LEGISLATION: Chapter 3.21 SVMC, RCW 35.101 PREVIOUS COUNCIL ACTION TAKEN: • On May 2, 2023, City Council approved a motion to authorize the City Manager or designee to execute a contract for $44,045 in TPA revenue with 116 & West to develop a five-year Destination Marketing Strategic Plan. • On June 20, 2023, City Council authorized the City Manager or designee to execute a contract with Spokane Sports for $300,000 in TPA revenue to provide sports recruitment and marketing services for 2023. The Spokane Sports contract can be renewed annually through 2027. • On Aug. 15, 2023, City Council received the 2023 TPA Summary & Report outlining activities and related work completed by the Economic Development Department Staff and the city's TPA Hotel Commission (Hotel Commission) between Jan. 1, 2023, and August 15, 2023, as an informational item. • On Sept. 19, 2023, City Council approved the new five-year plan (serving as the 2024 work plan) and authorized the City Manager or designee to execute a contract with 116 & West for $813,500 in TPA revenue to provide destination marketing services for 16 months through December 31, 2024. This contract with 116 & West can be renewed annually through 2027. • On Dec 12, 2023, City Council approved a motion to authorize the City Manager or designee to execute a contract amendment with Spokane Sports for $400,000 in TPA revenue to provide sports recruitment and marketing services in 2024. • On May 7, 2024, Council approved a contract amendment with 116 & West to spend an additional $466,000 in TPA revenue for destination marketing services in 2024. The 116 & West contract can be renewed annually through 2027. • On Aug. 15, 2024, the Hotel Commission reviewed the TPA Summary & Report for July 2023-June 2024 that outlines activities and projects completed by the Economic Development Department and contracted consultants. In addition, the Commission reviewed the recommended 2025 budget of $1.275 million and Work Plan, which utilizes the current contracted consultants to continue to provide marketing services. The Commission recommended that the 2025 Budget and Work Plan move forward to City Council for approval. BACKGROUND: Spokane Valley Municipal Code 3.21 requires that the Hotel Commission, a recommending body for expenditures of TPA revenue, provide an annual written summary and report to City Council prior to the adoption of the following year's TPA Budget and Work Plan. The recommended Budget and Work Plan must be approved by Council by Sept. 30 annually so that it can be included in the city budget. The recommended 2025 TPA budget of $1,275,000 is based on projected tourism travel and historical revenue generation. In addition, city staff recommends that the 2025 Work Plan utilize contacted services with 116 & West for destination marketing and Spokane Sports for sports recruitment/programming. City staff will work with the consultants to develop 2025 scope and fee proposals for services, and present these proposals to the Hotel Commission in September and October. After Hotel Commission review and possible recommendation, city staff will bring these proposals to Council in late October and early November for consideration. This will allow time for staff to complete amendments before Dec. 31, 2024, to extend these contracts (incorporating 2025 scope and fees) through December 2025. OPTIONS: Consensus for staff to bring forth a motion to approve the 2025 TPA Budget and Work Plan, or take other action. RECOMMENDED ACTION OR MOTION: Consensus for staff to bring forth a motion to approve the 2025 TPA Budget and Work Plan. BUDGET/FINANCIAL IMPACTS: Funding of $1,275,000 to support TPA programs will come from TPA Fund 109. The city's Finance Department is projecting TPA revenues of $1,300,000 in the city's 2025 Budget, but recommends limiting allocated expenditures to $1,275,000. A reserve of $325,000 will be maintained for cash flow purposes. These amounts are consistent with the draft 2025 Budget worksheets presented to Council on August 27, 2024. STAFF CONTACT: Lesli Brassfield, Tourism and Marketing Manager ATTACHMENTS: • TPA Summary & Report July 2023 —June 2024 • TPA 2025 Budget and Work Plan , w v- MY L o ■� o y ��a,� !�14.��yy �' . E co � N 4-1 ry 06 co + , e o Yn y i E wi O C6 4-1_ ,r �I rj Q � J Q Q � O ¢ V1 K H N Q% N N C +L+ N > 2-O (6 0 N L 'O � N �a �. 'O ++ c a� �a C � m c o � N o> a) + m t E> m 2 N L 01 co cu C N> N O !� atO N C ?i O n O O N> N O> N 47 C co n co ce• r �co C �oYo Y �N L O O 'O C ++ C O ++ N O O 'O r 0 d aL-) ++ C c6 O Z- a O ;F N a O C O O m N U N N fn a N N fn a C F 0 E N O N N O Oi C N 0 O N N ? U E O- C 4 0 m N 4 0 0) N N �' N O :.i G% °N' ° > + is �_- E o �_- E c N O N i N N N (B N a) a) c a m �' 0) c 0) c E c c s aci O `m 3 c `m u N `m co y Cu t a>i c C) D a L o D a 0 a C' O fn E N N O M fn D O V fn N +O+ fn N co (6 N E U m c U L O N � t> aci a fy Q N N cao) S U 0 N 1.1 Z � N N NN � xl E N °7 E 0 0 O C y0, fn N N O L a) co E 0013 ') - 7 '� 'O N O -O ? on 'O O y 0 ? 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