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2024, 07-23 Formal MeetingMINUTES City of Spokane Valley City Council Regular Meeting Formal Format Tuesday, July 23, 2024 Mayor Haley called the meeting to order at G p.m. The meeting was field in person by Council and staff in Council Chambers, and also remotely via Zoom mecting. Attentlrance: Councrlrnenlbers Staff Parrs Haley, Mayor John HOhman, City Manager Laura Padden, Councilmember Erik Lamb, Deputy City Manager Tim Hattenburg, Deputy Mayor Gloria Mantz, City Services Administrator- Rod Higgins, COuneilmenlber Chelsie Taylor, Finance Director Jessica Yaeger, Councilmember Jill Smith, Communications Manager Al Merkel, Councilmember Tony Beattie, Sr. Deputy City Attorney Ben Wick, Councilmember Dave Ellis, Chief of Police Mike Basinger, Economic Development Director Bill Helbig, Public Works Director Lori Barlow, Senior Planner Heny Allen, Senior Engineer Sarah Farr, Accounting & Finance Program Mngr Justan Kinsel, IT Specialist Marei Patterson, City Clerk INVOCATION: Jeremy Anglitr with Valley Real Life Church gave the invocation. PLEDGE OF ALLEGIANCE Council, staff and the audience stood for the Pledge of Allegiance. ROLL CALL City Clerk Patterson called the roll; all Councilmembers were present. APPROVAL OF AGENDA It was moved by Dejmol lllayor Hattenburg to approve the pgencicr, seconded a) id agreed unanimously. INTRODUCTION OF SPECIAL GUESTS AND PRESENTATIONS Deputy Ball Deputy Ball received a letter of accommodation and was thanked for his courageous efforts in assisting citizens to safety at the scene of an active house fire. Deputy Ball and council shook hands and posed for photos. COUNCILMEMBER REPORTS Councilmember Yaeger: attended CRAVE, attended Olympus event and went to the regional homeless Ineeting. Councilmember Padden: spoke about the state of the city video. Cott tic iImember Higgins: stated lie had a meeting with steering committee with elected officials and they opened the mecting with all election of officers, he also attended a Clean Air meeting and noted that they are looking to replace the director as he is retiring. Councihirerlrber Wick: attended the Northwest Gathering car show, and also attended a ribbon cutting for Idaho Central Credit Union and the new Tractor Supply store, and finally he stated that he chaired the large advisory city meeting for AWC. Councilmember Merkel: attended the Tractor Supply ribbon cutting and noted OAC board did not meet this mOIlth. Council Meeting Minutes, Formal: 07-23-2024 Page I of 4 Approved by Council: 09-24-2024 Deputy Mayor Hattenburg: attended the prep kitchen location and met with them and Noted that they are vendors for kitchen facilities. He also gave an update on the Performance and Operations Committee for STA and spoke about the board make up and rules for the operations of the board. MAYOR'S REPORT The mayor attended ribbon cuttings for 'Tractor Supply Store and Sequoia and gave an update on the STA meetings. PROCLAMATIONS: GENERAL PUBLIC COMMENT OPPORTUNITY: After Mayor Haley explained the process, she invited comments from the public. Ms. Barb Howard via Zoom), William Hulings, City of Spokane, Brianna Franzen, Spokane Valley, Kendra Dinning, Spokane Valley, Jason Schriver, Spokane Valley, John Harding, Spokane Valley, and Justin Hauler, Spokane all provided general comments. NEW BUSINESS: 1. Consent Agenda: Consists of items considered routine which are approved as a group. Any member of Council may ask that an item be removed from the Consent Agenda to be considered separately. Proposed Motion: I move to gpprove the Consent A,-enrlrr. a. Approval of Claim Vouchers, Jul), 23, 2024, Request for Council Action Form: $3,029,723.12. b. Approval of Payroll for Pay Period ending July 15, 2024: $597,229,88. c. Approval of Council Meeting Minutes of June 4, 2024 It was moved by Deputy 11/ayor Hattenburg, seconded and unanimously agreed to approi,e the Consent Agenda. 2. Ordinance 24-011: First Readinv - Street Vacation STV-2024-0002 -- Lori Barlow After City Clerk Patterson read the Ordinance title, it was moved by Deputy Mayor Hattenburg and seconded to advance Ordinance #24-011 to a second reading at a fiaure Council meeting. Ms. Barlow provided additional details regarding the street vacation with a PowerPoint presentation that included information on the request for the street vacation, the Planning Commission decision, the conditions required to be met in order to approve the vacation request. Vote by acclamation: in favor: unanimous. Opposed: none. 11llotion carried 3. Motion Consideration: Solid Waste Contract — Bill Helbi It was moved by Deputy Mayor Hattenbrng and seconded to authorize the City hfanager to provide notice of the city's intent to negotiate a new 20 year contract ii,ith Sunshine Disposal acid Recycliiig foi• solid Ivaste and transfer. Mr. Lamb provided an introduction to the discussion and details regarding the background of the existing contract. Sunshine provided a letter yesterday in response to a request to sharpen their pencils on tine contracted amount for the 20-year option. Tine option included a I0-year review with the option to continue services or to discontinue the services. Council discussed the potential admin fees, the specified rates for the first ten years, the CPI and tine projection for the increase of costs, and the date for the new contract to be in place. Mayor Haley called for public comment. Mr. John Harding, Spokane Valley and Mr. Rick Freier, Spokane Valley provided comments. Councilmeinber Merkel made a motion to amend the current motion to be instead of the 20 year to just execute the extension for three years. There was a second on the amened motion. Mayor Haley called for public comment oil the amended motion; no comments were offered. Vote by acclamation on the amended motion: in favor: Councilmembers IVick and Merkel. Opposed.• Mayor Haley, Deputy Mayor Hattenburg, Councilmembers Padden, Higgins and Yaeger. 114otion failed. Mayor Haley then called for a vote by acclamation on the original motion: in favor: Mayor Haley, Deputy Mayor Hattenburg, Councilmembers Padden, Higgins and Yaeger. Opposed: Councilmembers Wick and Merkel. Motion passed. ADMINISTRATIVE REPORTS: Council Meeting Minutes, Formal: 07-23-2024 Page 2 of 4 Approved by Council: 09-24-2024 4. Admin Retort: National League of Cities Presentation - Marci Patterson, Kirk Ross Clerk Patterson provided a brief introduction of Mr. Kirk Ross with National League of Cities. Mr. Ross (via Zooin) provided an overview of the services that the NLC offers their member cities. Mr. Ross spoke about assisting with policy decisions, amicus briefs to courts, case study assistance, support Nvith other municipalities, and implementation of NLC pI'ograms. Council did not have any questions for Mr. Ross and Mayor Haley thanked him for the informative presentation. 5. Adinin Report: RFP for 3rd & Carnahan Property — Gloria Mantz, Sarah Farl' Ms. Mantz and Ms. Farr provided background information on the funding for the potential RFP and reviewed options for potential uses of the property and funding. Ms. Mantz spoke about the surrounding area for the 3" and Carnalian property and asked what council would like to see at that location. Council discussed limits to the types of housing in that area, and building up the neighborhood with some of the housing options such as senior housing, affordable housing, cottage homes. City Manager Hohman noted that in order to provide information on how many homes, the RFP would need to be completed and they would need to bring in an engineering company or architect to assist with any designs. Ms. Mantz noted that the property is currently 1.35 acres and there are not currently any density limits. Council also noted that the housing should be similar to what is currently in the neighborhood. Consensus was given to move forward with a draft RFP. It was moved by Alcryor Haley card seconded to recess from 7:52 p.m. to 8:00 p.m. Vote by acelmnation: in favor": imanimous. Opposed.' noire. Motion coi-i*cl. &. Admin Report: Purple Heart City Designation Update Gloria Mantz Ms. Mantz opened the discussion and provided details and background on the purple heart designation and what would be included in becoming a purple heart city. The designation would quire a proclamation and there would be a sign designation at Balfour Park. There could be additional signage placed throughout the city at a later date. Council all agreed that this was a wonderful option for the city and gave consensus to move forward with the proclamation and the designation. 7. Adinin Report: SREC Update — Erik Lanib Deputy City Manager introduced Lori Markham, Executive Director and Kim Arredondo, Deputy Director of Spokane Regional Emergency Communications (SREC). Ms. Markham and Ms. Arredondo provided a PowerPoint presentation on the overview of SREC operations, current budget, the members and partners of SREC, and some of the highlights and accomplishments. Council discussed the average hold time for the citizens that call 911, the current composition of the SREC Board, the current budget and reserves, the new SREC app for cell phones, and the current CAD system for calls. Mayor Haley thanked the SREC staff for their- presentation. 8. Advance Agenda — Mayor Haley Councilmernber Padden addressed Mr. Hai -ding's comments fi'oin the general public comment period pertaining to reserve officers and see if that was something the city could look into. City Manager Holiman noted that he would see if Chief Ellis could speak with Mr. Harding and see if we can narrow down what his idea was and then report back to council. Councilmember Merkel requested door-to-door salespeople need to apply for some sort of permit before being allowed to go door-to-door. There was not consensus to move forward with the request. INFOIZMATYON ONLY (will not be reported or discussed) 9. Short Term Rental Information 10. Wheeled All -Terrain Vehicle (WATV) Information 11. Department Monthly Reports 12. Fire Dept Monthly Report COUNCIL COMMENTS Council Meeting Minutes, Formal: 07-23-2024 Page 3 of Approved by Council: 09-24-2024 Councilmember Merkel spoke about the homeless and that people that continue to call for SCRAPS for assistance. He also spoke about the STA board, and that he took issue with that the idea that the board can't make decisions and questioned why participate. Councilmember Higgins poised a point of order. Mayor Haley asked him to speak to the point. Councilmember Higgins stated that Councilmember Merkel was campaigning yet again and that lie knows the answers to what he is questioning. Mayor Haley agreed and stated that council had gone over this previously and that perhaps Mr. Merkel may not understand how boards work, but there is very little that can be done to overturn what a previous board has decided on. Councilmember Wick stated that there have been quite a few deaths right now around the river area and would caution our citizens to be safe around the river and always wear a life jacket. CITY MANAGER COMMENTS City Manager Hohman spoke about the info only items; the short-term rental information and the WATV information. He also reminded everyone that the state of the city was the next day and that the doors open at 11:00 and it was a sold -out event. He noted that the city would be posting the video once it was completed. It was mowed by Deputy Ugyor Hatteubwag, secomled (ind r n(mimously apg eed to adjomu n. The meeting cidjow-ned at 8.•46 p. m. ATTEST: r Marci Patterson, City Clerk QP41 Pam Haley, Mayor Council Meeting Minutes, Formal: 07-23-2024 Approved by Council: 09-24-2024 Page 4 of 4 PUBLIC COMMENT SIGN -IN SHEET SPOKANE VALLEY CITY COUNCIL MEETING Tuesday, July 23, 2024 6:00 p.m. GENERAL PUBLIC COMMENT OPPORTUNITY Please sign up to speak for up to THREE minutes and the Mayor will afford the public the opportunity to speak. The public comment opportunity is limited to a maximum of 45 minutes. NAME PLEASE PRINT TOPIC YOU WILL SPEAK ABOUT YOUR CITY OF RESIDENCE cI V (� ljG of Kin KVoC',-(; C VY-- V-1i Aq Please note that once information is entered on this forin, it becomes a public record subject to public disclosure. Sunshlile Disposal & Recycling July 22, 2024 John Holman City Manager City of Spokane Valley 10210 E Sprague Avenue Spokane Valley, WA 99206 John, Conversations with our partners have been ongoing throughout the City's inontlis-long, staff -led process of reviewing the contract for transfer, transport, and disposal services. Work with our partners, based on feedback from Council and staff, has resulted in a revision to our collective rate provided the City is willing to enter into a long-term agreement with Sunshine for transfer, transport, and disposal. We are amending our- 20-year rate proposal to be $126.23 per ton, still including the capital improvements as discussed for the transfer station. The revised rate excludes the two City - applied fees as a true representation and comparison of our costs. We share the City's urgency to keep solid waste services affordable for residents. This revised rate: • Brings our long-term rates in line with the 5-year bid comparison discussed with Council. • Redirects capital costs embedded in the current contract to proposed capital improvements. • Secures capacity for the City to accommodate growth for the next 30 years. • Provides rate certainty for potentially the next two decades. • Expands capability for community clean-up events. • Demonstrates the power of our partnership with staff and Council that puts Spokane Valley residents at the center of solutions. The 20-year contract as proposed has up to three additional decision points for the Council. • The first occurs with the Council's consideration and approval of the initial contract terms. • A secondoccurs at year 10 when staff will ask Council to decide between extending the contract for another 10 years or triggering a clause to send the contract for services back through a competitive bid process at the end of a 2-year extension. • The third Council review would occur if the contract goes to competitive bid in year 12. This long-term solution is consistent with the City's approach to managing its other services, meets an identified growth -related need, delivers the best results, and ensures continued Council oversight at key points. It is also Sunshine's preferred option as a trusted partner and Spokane Valley employer. Sincerely, arc Torre President Bus. (509) 924-5678 - Fax. (509) 252-9068 • PO BOX 13369 - Spokane Valley, WA 99213 - ww�v.sunshinedisposal.cont Locally Owned and OperaW for Four Generalions